HEALTH, SAFETY AND WELLNESS —
The importance of reporting near misses and incidents Reporting and recording incidents are one of the most frequently asked about topics for the HazardCo Advisory Team, here’s the low-down of what you need to know. Health and safety evidence Documentation is a key way of showing that health and safety is actively being managed on-site and provides evidence in areas like incident investigations and learnings that are shared from these. This can be in either digital or physical format. By reporting all near misses and incidents on-site, everyone is working together to identify areas where you can better manage risks – it’s all about helping to prevent harm. Everyone on-site has a right to know of potential threats that may impact them, and everyone plays a role in protecting everyone else on-site. Getting everyone to report near misses and incidents creates a culture of open, honest discussions about health and safety.
Encourage reporting and recording Best practice is that all incidents, whether they cause injury or not, need to be reported and added to your event register. The more reporting you have, the more data is available for those in a position to influence change, as it can help them to see areas that require improvement or to see how effective implemented controls have been. Encouraging the reporting of these incidents is simple with the HazardCo App: Everything is completed digitally on your team’s phone and the process is simple and easy to follow. With remote reporting in the mobile App, your team no longer has to wait until they get home or to the office to report the incident. They can quickly do it while it’s still fresh. Encourages conversation – with the App you can easily record and quickly pull up all incidents through the HazardCo Hub and discuss them in toolbox meetings. All incidents are added to your digital event register which is easily accessible from the HazardCo Hub whenever you need to revisit. No matter how big or small, report all near misses and incidents so you can all learn from them. Using the Report Incident feature on your HazardCo App, fill out the fields to capture what happened. Your completed report is available in the Hub, and HazardCo retains this for as long as you’re a member. If medical treatment was required, it could be a notifiable event. So, at this point, the App will prompt you to call HazardCo, and our Advisory Team will talk you through what to do next and how to notify WorkSafe New Zealand.
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As well as taking photos of the incident scene, we’ll recommend you carry out a Site Review and communicate both the review and Incident Report findings to your own team and the wider site crew, by conducting a Toolbox Meeting. Remember that it’s a legal requirement to keep these records for a minimum of five years so doing everything on the App helps ticks that box for you.
Near misses According to WorkSafe NZ, a near miss is defined as an incident that occurs but doesn’t lead to injury, illness, or damage. No matter what working environment you are in, construction sites nationwide have near misses every day. On-site, a near miss could be tripping over stacked material, it could be dropping the hammer off the scaffold onto the ground or backing the truck and narrowly missing the boss’s ute. While these seem fairly innocent, they could have been more serious. Like other incidents, these near misses need to be recorded and reported as soon as they occur. Once they have been, you can look into what caused the near-miss and put steps in place to avoid it turning into something more serious.
Reporting near misses Near misses should be considered the same as an incident. But often they aren’t. We often find that near misses are very rarely reported, and actually brushed off. We tend to find there are several recurring reasons why they are not reported:
