CTeen Leadership Handbook for Shluchim

‫ב" ה‬

p i h s r e d a e L k o o b d n a H THE

LUCH H S R O F

Create and sustain a successful leadership board

IM

“The world says that if there is no way to go under, go over.

I say that one should leap over from the start.”

- The fourth Lubavitcher Rebbe, Rabbi Shmuel Schneersohn

CTeen International Staff CHAIRMAN Rabbi Moshe Kotlarsky VICE CHAIRMAN Rabbi Mendy Kotlarsky Rabbi Shimon Rivkin | Executive Director Rabbi Mendel Perlstein | Projects Manager PROGRAMMING Mrs. Leah Rivkin | Director Rabbi Nochum Schapiro | Production Chana Grifkin | Managing Director Mrs. Chanky Freedman | Events Coordinator Rabbi Shloimy Freedman | Shabbaton & Regionals Coordinator Leigh Hershkovich | Kosher Food Club & CTeen Connection Rikki Gurewicz | Administration Assistant M E R KO S 3 0 2 C E N T R A L S E RV I C E P E R S O N N E L Mrs. Esty Raskin, Rabbi Mendy Drookman, Mrs. Shaina Lerman | Graphic Design & Marketing

Rabbi Levi Groner | Design Layout Moshe Raskin | Multimedia Rabbi Mendy Margolin | Technology Rabbi Shmuli Bendet | Financial Dept.

Miriam Levy-Haim | Assistant Editor

Mrs. Mrs. Mrs. Mrs. Mrs.

Rochel Flikshtein Chaya Posner Chaya Rivka Schmerling Sara Sherman Rochel Telsner

EXECUTIVE COMMITTEE Rabbi Efraim Mintz Rabbi Mendel Kotlarsky Rabbi Berel Frankel Rabbi Duvie Feldman

S H A B B AT O N C O M M I T T E E Rabbi Michoel Goldin Rabbi Chaim Ozer Metal Rabbi Dovid Weinbaum

R A B B I N I C A L C O N S U LTA N T Rabbi Mordechai Farkash

CTEEN KINUS SHLUCHIM COMMITTEE Rabbi Mendy Cohen Rabbi Yosef Orenstein Rabbi Chaim M. Telsner

S H LU C H I M A DV I S O RY B OA R D Rabbi Shloime Adler Rabbi Mendy Cohen Rabbi Adi Goodman Rabbi Michoel Goldin Rabbi Yitzchok Sapochinsky

CTEEN KINUS SHLUCHOS COMMITTEE Mrs. Temma Cohen Mrs. Estie Orenstein Mrs. Rochel Telsner

S H LU C H OS A DV I S O RY B OA R D Mrs. Chaya Elishevitz

Chaim Krausz | Art Direction & Design chaimkrauszdesign.com

1 GETTING STARTED 2 INVESTING IN YOUR LEADERS 3 RUNNING EFFECTIVE MEETINGS 4 SETTING AND ACHIEVING GOALS 5 EVENTS 6 ADDENDUM

The CTeen Leadership program is a dynamic program that gives teens the tools they need to become leaders of their generation. This program empowers teens to take an active role not only in their chapters, but in their communities as well.

Leadership

opportunities

give

ownership

and

a

greater sense of accomplishment to the teens. By taking charge and initiating change, leaders become dedicated CTeeners, ultimately ensuring the continuity and success of your chapter. The more powerful they are, the more success the chapter will attain.

This handbook will guide you in the best ways to set up a teen leadership board, practical tips and advice on how to keep your chapter running smoothly at the hands of yout teens, and tips on how to keep them inspired and empowered.

Getting Started The overall success of the leadership board is dependent on organization.

When the teens see that you’re taking the leadership board seriously, they will too. Before appointing leaders, conducting meetings, or hanging up your leadership board plaque, take a minute to establish a vision for the future of your CTeen chapter and determine how you want your leadership board to be part of making that vision come true.

CTEEN INTERNATIONAL MISSION Our mission is to provide a nurturing environment where teens learn about themselves through giving to others, identify with individuals who share the same faith, and be part of a group that focuses on building core values and stresses positive character development.

CTeen harnesses the incredible potential of teenagers with awesome programs that bring teens together to give back to their communities and the environment. >>>

CHOOSING YOUR LEADERSHIP There are several methods you may use to elect and set up your leadership board. Ultimately, it is your decision which roles are given out to the teens.

Whether you choose to elect teens, hold a meeting, or have them apply for their wanted positions, it is important for them to know that yours is the final word.

Below is a list of those methods and tips on implementing them:

ELECTIONS Elections are a popular form of choosing leaders. Elections are recommended for an already established chapter, or a chapter with older teens.

To help insure that your teens don’t elect unsuitable leaders, choose a few suitable candidates to run in the elections. Speak to the candidates and teens about the important role the leaders play, not only for the chapter itself but for the community at large.

Don’t have rachmanus on a teen at the expense of your chapter. If you have a very dedicated teen who is really motivated to lead but likely won’t be a good recruiter, try to find a position that will make him feel important without compromising the reputation of your chapter.

Speaking of recruiting, keep in mind that one of the most important qualities in a CTeen leader is the ability to recruit and expand your chapter. While popularity of the teen may play a part in recruitment, it is important to remember that it is dedication that will get the job done. There needs to be a balance between popularity, friendliness, and dedication to the task at hand.

HOLD A ‘TOWN MEETING’

Host a meeting to discuss the different available roles. Open up leadership roles to all teens so everyone can contribute. Discuss the various roles and aspects of the leadership board. Help

6

GETTING STARTED

them feel that it’s their leadership board.

Leader Role Applications

Term Limits

Teens can apply for the positions they want

Setting up a time limit in each teen’s

using a form similar to the sample one below:

term will establish clear boundaries

Sample Leader Role Application Form Name: _______________________ Contact info: _________________

and responsibilities to each teen.

Clarify in advance how long each term will be. This will prevent unnecessary heartache in the future.

Please choose 3-7 jobs from the list below and

The recommended system for

number them according to your preference. Please

leadership terms is one year.

explain what characteristics and experience you have, regarding each specific role. We will try our

Role Breakdown

best to accommodate each person’s request.

After you have chosen leaders and

› Marketing: Recruitment, flyer distribution, social media promoter › Press Liaison: PR, responsible for advertising

they have filled out an application for online and been approved by CTeen HQ, it’s time to start setting up your leadership board. However,

› Social Coordinator: Admin of chapter’s Facebook,

before assigning teen roles, have

Instagram and Twitter accounts

the positions clearly written and

› Humanitarian: Humanitarian events, new ideas for

defined, so that teens can easily

humanitarian initiatives

determine the types of jobs they

› Fundraising: Fundraising events, new ideas for

are best suited for.

fundraising

Give leaders responsibilities that

› Photographer: Maintains a record of all events through photographs and video and sends pictures and videos to CTeen HQ for a presence on social media › Creativity Director: Décor, welcome kits, door prizes, etc.

Please choose 3-7 events that you wish to organize and number them according to your preference. › Sukkah Hop › Chanukah Program › Purim Party › Lag Ba’Omer BBQ › Shabbaton › TGIS Shabbat

Good Tip! Keep former leaders involved by creating a senior board. This board will not be intimately involved in every program but the members will act as an executive advisory board and will meet regarding bigger events.

measure up to their capabilities, and give them the authority to make important decisions or have accepted opinions.

Your president and VP represent your club. The President carries the ultimate responsibility of the chapter. The VP often serves as the President-in-training. For the remaining board positions, such as the secretary and photographer, choose leaders based on their skill levels. Below is a list of positions and the responsibilities each hold: GETTING STARTED

7

President

welcome kits, door prizes, etc.

(position can be combined to include any of the

› Creates sample crafts

roles below)

› Demonstrates step-by-step details on

› Oversees annual calendar of events

crafts at program

› Oversees fellow board members and delegates

Activity Director

responsibilities

› Provides planning and implementation of

› Serves on International Leadership Board

activities and icebreakers for the program

› Reports back to CTeen HQ

› Plans and organizes activities and

Vice President

icebreakers for Shabbatons

› Teen recruitment and retention of new members

Involving Others

› Admin of chapter’s social media accounts › Advertises in local schools

Humanitarian

While having a set leadership board is important in the overall success in your chapter, it’s important to encourage

› Chooses humanitarian projects

leaders to involve additional teens as

› Arranges humanitarian events

much as possible.

› Press releases for media coverage

› Teens can ask their friends to share

Secretary

advice in an effort to foster a “we’re all in

› Organizes supplies and transportation › Tracks finances and budget › Initiates fundraisers and raffles › Retains clear and uniform minutes of meetings

Trip Coordinator

this together” attitude. It is crucial that the leaders stay away from a superior attitude or behavior; that will only discourage friends from participating. › You may prefer to refrain from giving titles to their board members and simply

› Researches options for trips

use the leaders’ names to avoid unhealthy

› Discusses trip ideas with the chapter

competition.

› Arranges logistics

› A great way to allow everyone to lead

Photographer

is to appoint leaders of the month or

› Maintains a record of all events through photographs and video › Sends pictures and videos to CTeen HQ for a presence on social media

Creativity Director › Directs creative aspects, such as décor, theme,

teens to lead a specific event instead of, or in addition to, your regular leaders (i.e leader of the Purim Bash). Be sure that the roles of the regular leaders and temporary leaders are defined so they can all work hand in hand. Meet with your teens to discuss each month’s theme and programs and allow them to choose their

8

GETTING STARTED

preferences.

Investing in Your Leaders The more time you invest in our leaders, the more time they’ll invest in the chapter. It is important that the leaders feel like key members of the chapter, and that their work and involvement is what keeps the chapter running.

SUGGESTIONS FOR PROPERLY INVESTING IN YOUR LEADERS: › Treat your leaders like Baalei Batim.

Make the meetings special by hosting them at a nice venue such as a coffee shop or a quiet lounge. › Give constant recognition to leaders on Facebook, in emails, newsletters and in your Chabad House bulletins. Everyone in your community should know the leaders by name! >>>

› Have your leaders officiate the programs. › Provide relevant information needed so they take their positions seriously. › Host a training session exclusively for your leaders with successful lay leaders in the community. › Take the time to get to know your members. Try to learn what individually motivates each member for your team. There is no replacement for this kind of interest and nothing more impactful on a teen. › Set the example. You must be the role model that you want others to emulate. Do what you say you will do.

RESOLVING CONFLICT WITH LEADERS If/when conflicts arise with board members,

during a crucial project.”

it is important to handle it in a way that will

› Don’t use phrases like “You’ll have to ...,”

make the teens feel safe and continue to

“You must...,” “You should...,” “You ought

make them feel as though they are part of

to...”. Teens don’t like to be told they must do

the team.

anything.

When addressing a conflict within the group, or with one teen:

› Use the three Ds to structure your resolution.

Describe. Discuss. Decide. Describe what’s

› Determine the nature of the conflict.

happening. Discuss the feelings or other

Is it a conflict over personalities, goals,

ramifications of what’s happening. Decide

circumstance, facts, or values?

what to do.

› Discuss private issues away from the group.

› Don’t dismiss people. The atmosphere of

Making it into a public spectacle can only

conflict will pervade when it is clear that talk

turn it into a battle of pride and put-downs.

will no longer help or that the details “no

› Deal with conflict promptly because angry

longer matter.” Such a “dismissal” can be

words or unresolved situations tend to

conveyed through words, gestures, or body

worsen when they’re not addressed.

language. We all know it when we see it.

› Describe, don’t label. People cannot

› Realize that two sides can be right. People

respond to labeling such as, “You are lazy

have different backgrounds, values, and

and inconsiderate of your board members.”

experiences they bring to a situation. These

People can respond to the descriptive such

things should be taken into consideration. All

as, “You have missed 3 meetings in a row

differences cannot be reconciled. Two sides can be right- a difficult fact but necessary to

10

INVESTING IN YOUR LEADERS

one’s sanity.

COMMUNICATION

PROGRESS REPORTS

Regular and timely communication is

To help give weight to your leadership

paramount for strong boards. Together

accomplishments, the two ICLB leaders must be

with your teens, choose a system that

held accountable. The two leaders serving on

will enable the group to communicate

the ICLB should submit a goal plan within two

easily and share progress.

weeks of assuming leadership. After that, they

› Remind the leaders why they are

must submit online progress reports to CTeen HQ

volunteering their time by opening

three times a year to show that their chapter’s

every board meeting by inviting the

benchmarks are being met. Leaders will earn

leaders to share a CTeen story. By

stipends based on their progress reports.

training the teens to keep their eyes

Progress report due dates:

open for achievement occurrences and

1. December 1st

progress steps, they will be constantly

2. March 1st

reflecting on the CTeen mission and

3. May 1st

will retain a positive outlook.

Sample Progress Reports:

› Always keep leaders informed about what’s up in CTeen. Leaders who receive timely, honest, and open communication are more likely to feel motivated and be active members and spokespersons for your chapter. › Reward good behavior. A simple “thank you” note, letter, or certificate can be a powerful motivator. The reward should be specific and prompt.

Cite the specific action that made you believe it was a good job. › Celebrate milestones and successes together with your board. Share successes with their parents, community members and fellow leaders.

December 1st: 1. What were your most successful programs or events in this quarter?

2. Has the budget been sufficient for programs?

Why or why not? What can you do to better use the budget in the next quarter?

3. How many new teens have joined your chapter?

March 1st: 1. Were you able to recruit new teens to join the NYC Shabbaton? If so, how many?

2. Have your peers been as engaged and interested in CTeen events this quarter?

3. Do you find that the leadership board has been successfully working together to make your chapter the best it can be? Why or why not?

May 1st: 1. What would you do differently next year to ensure a more successful CTeen chapter?

2. Which events or programs would you repeat again? Which would you not?

3. What would you recommend or advise next year’s leaders?

INVESTING IN YOUR LEADERS

11

Running an Effective Meeting Once you’ve set up your leadership board, it’s time to plan your first meeting. Leadership board meetings are an important aspect of making sure that everyone on your board is on the same page. Meetings can be held once a month, or twice a month, depending on the schedules of your teens, and the events to be planned.

BEFORE THE MEETING › Send out the agenda that details how each board member will contribute to the meeting. This will allow the teens to prepare for the meeting ahead of time. › Make sure the meeting has a purpose.

Sometimes a couple of phone calls, e-mails, or one-on-one meetings can resolve a situation rather than calling for a full team meeting. >>>

AT THE MEETING › Start off your first meeting by pumping up your crowd with this new leadership video! › Be punctual and concise! Start and end on time. Remember that your teens have other commitments and are more likely to attend meetings that are productive and short. › Make sure the chapter secretary keeps very clear and uniform minutes. This way teens are held accountable and there is documentation of every meeting. › Make sure the focus of the meeting is centered on how you can provide support and resources for the ideas the leaders want to implement. › Be sure to let everyone’s opinions be heard and acknowledged. › Make the group’s accomplishments known and recognize any individual accomplishments.

Thank everyone for their contributions.

FOLLOWING THE MEETING › Have the secretary send the details of the meeting with an assigned to-do list and due dates to all leaders. (You may wish to look over the details before sending it out to everyone.)

Implementing Teens’ Ideas Create a clear pyramid structure that outlines how decisions are made. If teens are familiar with the requirements that are necessary for turning their ideas into reality, they will become trained to think more practically.

Sample Structure: Step 1: A teen leader brings up an idea to the team or CTeen director.

Step 2: CTeen director meets with leaders to discuss if the idea fits the following requirements:

› Make sure everyone is clear about future

a. is consistent with the mission of CTeen,

expectations and what to do if they have

b. is consistent with your Halachic policies.

difficulty in performing them.

(Be clear and straightforward about the

› Assess growth and success with your leaders

policies and teens will respect them.), c. is

as each meeting. Ask questions like: How is

teen friendly, d. does not conflict with other

CTeen enriching the community? How did your

programs or dates, e. fits the budget, f. is

numbers compare against your goals? What

voted for by a majority of leaders

is the overall feedback generated by the club

Step 3: The idea is implemented immediately,

members? Help give the teens the awareness

shelved for later, or discarded kindly.

they need, to plan and execute a successful

The best way to encourage teens to take

program.

leadership seriously is to stick to this

› Introduce something different every

pyramid structure at all times. This will

meeting to keep things exciting. Engage in

ensure that they do not have the false

a teambuilding activity, play music at the

belief that every one of their ideas will be

beginning, allow time for a few people to share

implemented or give them the impression

an interesting event about their week, change

that the chapter lacks the organization to

the meeting location, etc.

implement any of their ideas.

13

Setting and Achieving Goals It is important to create clear, realistic goals with your leadership board at the start of the year. If you take the goals seriously, the teens will too.

When setting goals, keep the following in mind: › Set specific, measurable, attainable, relevant, and tracktable (SMART) goals. › Set realistic goals to prevent frustration.

When attempting goals that are Lechatchila Ariber, acknowledge that you may not defy the odds and expect difficulties. >>>

› Keep goals specific. If a problem is too broad, it often cannot be attacked effectively. Visualize your desired

IDEA BANK

outcome. A mental picture of a tangible result can clarify

Holidays:

what you are really striving for.

High Holiday Minyan

› Plan a yearly calendar together with your board. Use

Sukkot party

school calendars to determine the exam and vacation

Public Menorah lighting

schedules. Vacation days can be an opportune time for a program in some communities but may be a poor time for other ones so plan accordingly.

Use the goal maps below at meetings to effectively plan and follow through with your goals. You can fill them with ideas from the idea bank below:

Purim Bash Mock Seder Lag Ba’Omer bonfire Shavuos ice cream party

Shabbat: Friday night dinner Local Shabbaton

Goal Map #1: 1st Quarter

Target Date 2nd Quarter

Regional Shabbaton A Taste of Chabad on Campus Target Date

3rd Quarter

Target Date

Trips: Skiing Paintball shooting Go-Kart racing Camping

Goal Map #2: 1st Quarter

Target Date 2nd Quarter

Target Date

3rd Quarter

Target Date

Humanitarian: Senior Home visit Hospital visit Soup kitchen volunteering Charity drive

Educational: Weekly Torah class

Goal Map #3: 1st Quarter

Target Date 2nd Quarter

Program at local high school Target Date

3rd Quarter

Target Date

Holocaust program

Promote CTeen: Create a CTeen lounge NY Shabbaton parlor meetingg

Good Tip!

Gigmasters.com is a great way to find party entertainment.

SETTING AND ACHIEVING GOALS

15

Sample Action Steps Chart Action Step

ACTION STEPS Once you’ve set your goals, you can use the Action Steps chart to further discuss the goals at hand. This will help you break down the goal into smaller and more doable steps.

Person

Resources Needed

Take poll to determine date

5 weeks before event

Confirm location

4.5 weeks before event

Book entertainment

4.5 weeks before event

Create FB event

a month before event

Create flyer

a month before event

Prepare menu

3 weeks before event

Hang flyers in schools and teen hangouts

3 weeks before event

Order party supplies

Tape, flyers

1 weeks before event

Setup

Tables, chairs, party goods, sound system

day of event

Action Steps Chart #1

Action Steps Chart #2

Goal:____________________

Goal:____________________

Action Step

16

Who is Doing It

Resources Needed

Due Date

Action Step

1.

1.

2.

2.

3.

3.

4.

4.

5.

5.

6.

6.

7.

7.

SETTING AND ACHIEVING GOALS

Due Date

Who is Doing It

Resources Needed

Due Date

Events Planning a successful event lies not only in the creativity and environment, but also in the organizational aspects and attention to detail. Be proactive in reviewing the details of the event or project with your leadership board.

Ideally, teens should be planning and running events, however every step must be done with the shliach’s consent and approval Also, remember to be realistic about what teens may or not may achieve. Do not rely on them alone for the success of the event; make sure to remain involved throughout, to help ensure the events are an outstanding success every time.

BEFORE THE EVENT › Create a Facebook event and invite everyone in your chapter. Encourage them to invite more friends. › Promote the event on social media and in your school or synagogue. › Prepare a handy checklist when planning an event. The checklist should include the following items: >>>

1. The goals of the event (What are you trying to accomplish? How

› Assign tasks to

would you like CTeen to be portrayed at the event?)

each person based

2. Budget considerations (marketing expenses, transportation fees,

on their strengths.

food and beverage costs, and other general expenses). Set the

› Create an Event

budget for the teens, so that they know what they can work with.

Form (see sample

3. Scheduling (setting a date and time for the event that works for the

below) to help

largest group of people. Pick more than one date just in case there is

you keep track of

a conflict.)

all the important

4. Materials (a supply list of everything you will need for the event.)

information about

5. Publicity/PR: What do you need to do to get the word out?

the event.

Sample Event Form Event: ________________________________

Goals: ________________________________

Date, Time, Location: ________________________________ Projected Attendance: ________________________________ Budget for Event (How much and for what): ________________________________ Supplies Needed: ________________________________ Set-up, clean-up crew (tables, chairs, equipment, etc): ____________________________ Publicity crew (invitations, flyers, think about who, when, where, etc.): ______________ Correspondence necessary (think about any necessary approvals, waivers, contracts that must be signed, as well as security, presenters, speakers, catering, event staff, servers, etc): _______________________________________________________________________________

Good Tips!

1. Use Tripadvisor.com to scout new ideas for recreational activities.

2. Create a WhatsApp group and include everyone who is involved in running the program. You can use this as your main form of communication with everyone.

3. In determining budget, estimate attendance, then food, entertainment, personnel, and equipment costs.

4. Have your teen leaders do the recruitment for you! It is important to communicate with teens frequently. Don’t underestimate the importance of letting them know you care and always stress how their participation is valuable to the group.

18

EVENTS

POST EVENT › Send people who were involved in the planning and implementation thank you notes. › Follow up with your leaders to discuss the outcome of the event. › Have your President or VP fill out an online CTeen event evaluation form.

Sample Event Evaluation Form 1. How many teens attended your event?

2. How many did you expect? If attendance was lower than expected, what can be done to increase it next time?

3. What was the overall feedback from everyone who participated?

4. Did you have enough staff overall?

5. What would you do differently for your next event? What would you do the same?

Addendum The following position applications and descriptions are available for download in the Shluchim Lounge:

>>>

PRESIDENT AND VICE-PRESIDENT (ICLB LEADERS): CTEEN.COM/LEADERSHIPAPPLICATION · Be warm and welcoming to every single teen · The chapter representatives to the International CTeen Leadership Board: › Join an online meeting with international CTeen leaders at least once every two months. › Submit a goal plan at the beginning of the year. › Submit progress reports 3 times a year to CTeen HQ. · Oversee annual calendar of events. · Delegate responsibilities and ensure fellow board members are fulfilling them. · Approve of social activities and community service projects. · Run monthly leaders meeting: › Send out reminders to the leaders about the meetings. › Create the meeting agenda and email it prior to the meeting. › Discuss upcoming events. · Help run all CTeen events · Recruitment: › Reach out to 5 new teens a month › Send texts to remind teens about upcoming events › Follow up with teens after or in between events › Actively promote CTeen in your school. This can be done in a variety of ways including, but not limited to, hanging flyers, making announcements, and informing Jewish classmates about upcoming CTeen programs.

20

ADDENDUM

SECRETARY: previous meeting.

COMMUNITY SERVICE DIRECTOR:

› Take minutes during the meeting and email

· Plan community service projects:

them to the CTeen director after the meeting.

› Determine which community

› Take attendance at each meeting.

service projects to get involved in.

· Manage “Stump the Rabbi”:

› Set a date and time (after

› Give out paper and writing utensils for teens to

confirming with CTeen director

submit questions into the “Stump the Rabbi” box.

and president).

· Coordinate raffles:

· Create a project plan:

› Distribute raffle tickets at each event according

› This should include supplies

to raffle guidelines.

needed, transportation, reminder

› Purchase the raffle prizes.

texts to teens prior to event, any

› Draw the raffles.

materials that may need to be

· Manage PR:

purchased in advance, etc.

· Manage monthly meetings: › Open up meeting with minutes from the

› Write PR statements and articles to be sent to

· Coordinate community service

local media.

activities:

› Appoint teens to write an article about your

› This can be either leading up to a

chapter for the CTeen Connection magazine.

bigger event like…

- Preparing materials (like posters for toy drive) - Making flyers

King David could have built the Holy Temple in Jerusalem on his own, yet he chose to involve the entire community.

A leader can assist guide and provide suggestions. However each individual needs to utilize his own intelligence and drive to fulfill their mission in this world.

› ...or be a project on its own - Assemble packages to send to soldiers or others - Deliver pizza to the homeless › This can also include arranging for a speaker to come.

ADDENDUM

21

ACTIVITIES DIRECTOR · Plan and run social activities: › Plan icebreakers and/or social activities for CTeen event. › Have the activities approved by your CTeen director. › Obtain any supplies or materials necessary for the activity. › If it’s a craft, create a sample craft. › If it’s a recipe, try it out beforehand. · Set up and run the activity during the event. · Coordinate activities for holiday events. This can include a Sukkot party, Chanukah event, or Purim party.

TRIPS DIRECTOR: · Coordinate trips: › Research ideas for trips. Call to inquire about rates and dates. › Figure out transportation would be necessary. › Discuss with Leadership Board during the next meeting. › Make reservations after confirming with the CTeen Director. › Share the upcoming event and details with the Social Media Director so that he/she can create a Facebook event for the trip and invite the teens in your chapter.

SHABBAT/SHABBATON DIRECTOR: · Prepare Shabbat dinners and local Shabbatons: › Decide on the theme. › Help with shopping and planning the menu. › Make and/or buy welcome kits or door prizes. › Decorate and set up. › Print out all handouts or speeches, etc. › Coordinate with the Activities Director to plan all games and fun activities. · Manage the Shabbat meals: › Assist in serving and clearing the table. › Delegate others to help serve and clear.

22

ADDENDUM

› Hand out and collect songbooks and bentchers.

SOCIAL MEDIA DIRECTOR: · Photographer: › Take pictures at all events. › Send all high res photos of your chapter to your CTeen director to send to CTeen HQ. · Manage your CTeen chapter Facebook page:

DÉCOR AND FOOD DIRECTOR: · Set up before CTeen events: › Delegate others to help with set up. › Hang up any signs or decorations. › Set up food table. › Ensure there is a garbage can nearby. · Keep inventory: › Make a list of general supplies needed for CTeen events and keep track of when to replenish. › Purchase or order additional supplies when needed. Food must have a kosher symbol approved by the Rabbi or Rebbetzin. Products should be peanut and lactose free (unless otherwise instructed). › Coordinate with Activities Director and Shabbat/Shabbaton Director to ensure they have all the supplies they need. · Clean up after CTeen events: › Delegate others to help with clean up. › Store any unused paper supplies and non-perishables › Refrigerate leftover food or send home

› Create events for upcoming events and invite friends. › Post pictures often and tag other teens. For big events, create albums and share them. › Share posts from the International CTeen page at least once a week. › Twice a month, ask a teen to post an article or interesting thought to the page. › Make up Facebook surveys when appropriate to help your leadership board come to important decisions. · Manage your CTeen chapter Instagram acount: › Post pictures often with fun hashtags. · Create an online photo album in April or May to be printed and raffled off at the end of year barbecue. This may be shared with your chapter to print if they would like to.

Note: Be sure you are admin of all social media accounts and set up very clear protocol. It is worthwhile to have the Social Media Director send you posts for approval for the first month before allowing them to post on their own.

with teens or CTeen Director. If there is

Sample Protocol:

a lot of food, consider sending to a local

› Delete blurry and inappropriate photos

soup kitchen or shelter.

› Use spell check

ADDENDUM

23

Do not fear the possibility of failure, as it is a lesson for the future.