City of Grande Prairie | 2017 - 2021 Term Council Focus Areas | September 2021 Established by Council
Administrative Actions
Priority
Action Items
Status
Housing Needs Assessment
Completed
Presented to Council in Q2 Received for information
Utilize the Housing Needs Assessment to guide both planned and future projects
Community Housing Strategy
In Progress
Affordable Housing Strategy presented to Committee in Q4
2021-22 Affordable Housing Action Plan was passed by Council
Establish Municipal Housing Corporation
Completed
Draft business plan presented to Committee in Q4. No further action requested
Long-term Economic Development Strategic Plan
In Progress
Presented to Council in Q3; Advisory Committee to be established
Introduction of an Industrial Economic Development Officer focused on investment attraction
Relocation and Branding Strategy development and implementation
Create Fees & Charges Bylaw with modified fee schedules
Completed
Approved by Council in Q2
Fees and Charges change recommendations included in Budget Book. Bylaw amendment confirming changes presented to Committee on December 8, 2020
Yearly review during Budget
Initiate Request for Interest (RFI) process for underutilized City-owned land
In Progress
Confirmation of marketability of vacant properties
Expressions of interest approved in Q3, closed in Q4
Complete sale of Resources Road Parcel and reissue a process for the Montrose site
Develop Industrial Attraction Strategy
In Progress
Request for Proposal (RFP) awarded
Recommendations presented to Committee in Q3
Development of Hughes Lake Servicing Plan
In Progress
Top Priorities
Affordable Housing
Objective Increase availability and diversity of affordable housing options in the City to match National average.
Identify new Revenue Diversification opportunities for
revenue generation outside the existing tax base.
2019 Milestones
Preliminary survey completed and inclusion requested in Aquatera’s business plan
2021 End of Term Milestones
2020 Milestones
Prepare update following Census data Achieve adding no less than 24 additional affordable housing units to the City inventory
Phased implementation of recommendations
Industrial Attraction Strategy recommendations brought to Committee; Working together with Aquatera to finalize the Aquatera Servicing Study in coordination with the Master Plan
Servicing study completed Marketing plan under development
Legend Q1
Q2
Q3
Q4
On Hold
January - March
April - June
July - September
October - December
Blue outline indicates revised content
Version 10.12.2021
In Progress
Completed
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City of Grande Prairie | 2017 - 2021 Term Council Focus Areas | September 2021 Established by Council
Administrative Actions
Priority
Action Items
Status
Launch of New Website
Completed
Launched in Q1 of 2019
Launch of Online Engagement Tool
Completed
Launched in Q1 of 2019; 14 engagement projects to date
Recruitment of dedicated Engagement Advisor delayed to 2021
Engagement Advisor recruited Q2. All engagement strategies consolidated under online engagement tool
Start of “Did You Know” series highlighting services provided to the community
In Progress
Consultation series launched in Q2 of 2019; two engagement projects launched to date in this series
Installment of two additional “Did You Know” engagements within the year to be led by Engagement Advisor
Installment of four additional “Did You Know” engagement projects
Annual Report
In Progress
Assigned to Budget and Engagement Office; report framework developed; additional development of an annual Budget Book launched in Q4 as a supplemental tool to complement the Annual Report
Annual report was published in Q2
Citizen Satisfaction Survey
Completed
RFP awarded to Forum Research
Fieldwork concluded; report on data presented to Committee in late Q1
Citizen Satisfaciton Survey completed in 2020 with next scheduled for Q2 of 2022
Revised Budget Engagement Strategy
In Progress
Online and in-person engagement conducted in early Q4; feedback reported to Council in advance of Budget Deliberations
Budget engagement commenced in Q2; assigned to Budget Office and Engagement Advisor; additional consultation session with the Chamber as an identified stakeholder group
Annual Budget Engagement, consisting of survey, Idea Space, Q&A and Balancing Act tool, sessions with key stakeholders and virtual public engagement sessions to conclude in Q4
Community Advisory Committee
In Progress
Proposed as part of board and agencies review
Bylaw C-1422 passed in Q2. Community Advisory Committee established. Member recruitment now in progress. Community Advisory Committee to launch in January 2021
Review and evaluate effectiveness of Community Advisory Committee in Q4
Youth Council Relaunch
Completed
Proposed as part of board Youth Council Relaunch In Progress and agencies review
Bylaw C-1422 was passed in Q2 and formally established the Youth Advisory Council. Recruitment of members in Q3
Review and evaluate effectiveness of the Youth Council in Q4
Increase transparency through public engagement.
Top Priorities
Community Engagement
Objective
2019 Milestones
2020 Milestones Continuous review and refinement
2021 End of Term Milestones Continuous review and refinement
Legend Q1
Q2
Q3
Q4
On Hold
January - March
April - June
July - September
October - December
Blue outline indicates revised content
Version 10.12.2021
In Progress
Completed
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City of Grande Prairie | 2017 - 2021 Term Council Focus Areas | September 2021 Established by Council
Administrative Actions
Priority
Action Items
Status
Entrance Features
Completed
Muskoseepi Wayfinding Signs
Completed
City Event Strategy
In Progress
Development of RFP for Fire Model Review
Community Pride
Service Delivery Review
Regional Partnerships
Objective Develop a strategy for residents’ pride in the City.
Conduct a service delivery model review for police and fire.
Advance relationship with the County/negotiation of ICF.
2019 Milestones RFP evaluation in Q4; contract awarded
2020 Milestones Construction and installation completed in Q3
2021 End of Term Milestones West sign will be moved when highway alignment occurs in future
Plan development completed and wayfinding signs installed in Q3 Report presented to Committee in Q1 and accepted; event strategy in place for 2020; case by case review of events continues as a result of COVID restrictions
Review and evaluation of City-owned events will commence as COVID restrictions are lifted.
Completed
Developed Terms of Reference; Hired a consultant in Q3; Report received in Q1 of 2021
Implement accepted recommendations
Compile Results from Internal Police Model Review
Completed
Scope of work in progress. Review was initiated in Q4
Review was presented to Municipal Police Advisory Committee in Q2
Quality Management Plans
Completed
Presented to Council in Q2 for information
Inter-Municipal Collaboration Framework (ICF) Negotiations
In Progress
Ongoing negotiations with County of Grande Prairie
Mediation initiated in Q2. The City proposed going to Arbitration in Q4. In discussions with County
Arbitrator has been selected and arbitration is proceeding. Decision must be rendered by April 1, 2022.
Inter-Municipal Development Plan (IDP) Negotiations
In Progress
Administrative prep work and launch of public consultation in Q4
Administration is working with the County on the conditions for a revised agreement. The IDP completion is linked to a successful conclusion of ICF discussions
The IDP is on hold until the conclusion of ICF negotiations
Tri-Municipal Industrial Partnership (TMIP)
Completed
Legal review of limited partnership completed
MD of Greenview has informed the City of their intention to pursue the Greenview Industial Park alone
Assigned to Marketing and Events Department; creation of Event Strategy Working Group; internal review of all City-owned events
Legend Q1
Q2
Q3
Q4
On Hold
January - March
April - June
July - September
October - December
Blue outline indicates revised content
Version 10.12.2021
In Progress
Completed
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City of Grande Prairie | 2017 - 2021 Term Council Focus Areas | September 2021 Established by Council
Administrative Actions
Priority
Objective
Action Items
Status
Governance/Corporate
Priority Based Budgeting (PBB)
In Progress
Program descriptions, quartile placements and service delivery model reviews completed
LEAN
In Progress
Approximately 22% of staff trained at end of Q4
Transitioned to in-house training; 57% of staff trained by end of year; Report on total 2020 improvements and associated cost savings, cost avoidance and freed capacity presented on February 2, 2021
All staff trained by end of year; report on total improvements and associated cost savings, cost avoidance and freed capacity in Q1 of 2022
Expanded Quarterly Reporting
Completed
Financial report expanded
Improved and simplified visual presentation of report appendices by end of Q1; gradual introduction of new and improved information each quarter
Quarterly report more aligned with annual statements and key financial performance indicators
Enterprise Resource Planning (ERP) deployment
In Progress
Established ERP team; RFP issued
Consultant selected; Scope to include Finance, Procurement and Human Resources; Business Case development completed in Q3; RFP for vendor issued in Q4
Secure vendor in Q4; ERP deployment to be approximately 20% complete by end of Q4
Facilities Index Condition Report
In Progress
Assessment complete; consultant compiling report
Approved as presented by Finance at budget deliberations in Q4
A project priority list will be established in Q4 based on the building condition data contained in the report. Projects will continue to be addressed in accordance with approved capital and renewal budgets in future years.
Asset Management Program
In Progress
Asset Manager position approved in budget
Asset Management Manager recruitment completed in Q4
First State of Infrastructure Report will be issued in Q4
Policing Governance
Completed
Terms of Reference for Policing Advisory Committee adopted in Q1; Bylaw C-1422 was passed in Q2 and formally established the Committee; Recruitment of members completed in Q4; Presentation to PSS Committee in Q4
Municipal Policing Advisory Committee orientation completed. Committee is fully operational and working on finalizing Terms of Reference
Community Safety Initiatives
Completed
Committee approved additional $250,000 towards Community Safety Initiatives
Two pilot projects (Mobile Outreach and Crime Mitigation Grants) were presented and approved in Q1. The Mobile Outreach Program was fully operational in Q3. The Crime Mitigation Grant was concluded on December 31, 2020
Establishment of a Day Services Program
Completed
Funding received from Rotary; establishment of internal Steering Committee and external Sub-Committee
The Street Outreach Center fully operational in Q3
Financial Management
Asset Management
Social Impacts
Continue to proactively apply best practices in asset management for the rehabilitation and maintenance of new and existing infrastructure.
Reduce negative consequences of complex social needs on residents (poverty, homelessness, mental health and addiction).
2019 Milestones
2021 End of Term Milestones
2020 Milestones Continue service delivery model reviews; resource reallocation/repurposing
Budget aligned with priority areas; decision point on continuation or evolution of maturity of program
Pilot program evaluation and recommendations completed. Mobile Outreach is a Council approved permanent program in Q1. Program reporting and review is ongoing
Continuous review and refinement
Legend Q1
Q2
Q3
Q4
On Hold
January - March
April - June
July - September
October - December
Blue outline indicates revised content
Version 10.12.2021
In Progress
Completed
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