2013
ADOPTED OPERATING BUDGET FISCAL YEAR 2013 - 2014
Cover Photos
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2013
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“The City of Lake Elsinore will be the ultimate lake destination where all can live, work Canyon Hills Community Park - This expansive 18 acre community park was completed in 2012 and featured the City’s firs Water Spray/Splash pad. The new park, within the master-planned community of Canyon Hills was constructed by Pardee Homes. Elements of the park include two baseball fields, two combination soccer/football fields, lighted basketball court, two children’s playgrounds with specialized play equipment, restroom facilities, concession building, shaded family & group picnic areas, and separate dog play grass areas for small and large dogs. Main Street - Located in the heart of the City of Lake Elsinore. The historic downtown street is walking distance to shops, restaurants and City Hall.
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Lake Patrol - The mission of the Lake Patrol is first and foremost the safety of the public who use the lake and adjacent parks and beaches. The Lake Patrol officers also assist stranded boaters by towing them to shore and utilize the Lake Elsinore Marine Search and Rescue (L.E.M.S.A.R.) volunteers whenever possible in assisting the public.
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Skydiving - Lake Elsinore is one of Southern California’s premier Skydiving Centers.
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Motorsports - MX Sports Pro Racing, home of Lucas Oil Pro motocross Championship, sanctioned by AMA Pro Racing in Southern California. Located in the hotbed of the motocross industry and about an hour outside of the major metropolitan areas of Los Angeles and San Diego, Lake elsinore serves as an ideal location for fans of the sport across the entire southern portion of the State.
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Diamond Stadium - The Diamond Stadium is one of the nations finest Single A baseball facilities, home of the Lake Elsinore Storm, Class A affiliate of the San Diego Padres.
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Bass Fishing - Largemouth Bass is so named because its upper jaw extends to behind its eye. Adults prefer sheltered areas such as stumps, dead trees and large rocks. They are the lion of freshwater fish and like to ambush prey in heavy brush or at the edge of steep drop-offs. It is an active predator that can be tempted to strike at practically any kind of bait, either artificial or natural. Spinners, spoons, crankbaits, surface plugs and plastic worms are particularly effective.
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La Laguna - Completed in 2012, the $8.3 million project funded with a grant from the State Department of Boating & Waterways, Redevelopment funds and money earmarked for park improvements. La Laguna Resort & Boat Launch overlooks the beautiful waters of Lake Elsinore and the picturesque Ortega Mountains. The facility boasts a six lane launch, 70 parking spaces and two 400 foot long floating docks. Additional amenities include an adjacent picnic area, fish cleaning station and restrooms.
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Annual Budget 2013/14
Mayor Robert E. Magee
Mayor Pro Tem Natasha Johnson
City Council Daryl Hickman Steve Manos Brian Tisdale
City Treasurer Allen Baldwin Submitted to the City Council by: Grant Yates City Manager James R. Riley, CPA Director of Administrative Services Cynthia Gordon Budget O cer ii
GFOA BUDGET AWARD States and Canada (GFOA) presented a “Distinguished Budget Presentation Award� to the City of Lake Elsinore, July 1, 2012. In order to receive this award, a government unit must publish a budget document that meets program criteria as a communications device.
to program requirements. Accordingly, this budget document has been submitted to GFOA.
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VISION STATEMENT • The City of Lake Elsinore will be the ul mate lake des na on where all can live, work, play, build futures and fulfill dreams.
THE CITY'S KEY INITIATIVES • Public Safety (Police and Fire Services) • Recrea on (Sports Capital of the World) • Transporta on • Economic Development • Image • Educa on • Service
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CITY OF LAKE ELSINORE Fiscal Year 2013-2014 Adopted Budget TABLE OF CONTENTS Highlights of Budget Cover Page Photos Budget for FY 13-14 Presented to Council GFOA Budget Award City’s Vision Statement & Key Initiatives Table of Contents
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C.A.A.R.E. Demographic Information City Organization Chart Budget Message
REPORTS TO COUNCIL & RESOLUTIONS City of Lake Elsinore Other Funds Operating Budget Report & Resolution - June 26, 2012 City of Lake Elsinore "Gann" Appropriation Limit resolution - June 26, 2012 City of Lake Elsinore "Gann" Appropriation Calculation Capital Improvement Program Report & Resolution for FY 2013-2014 to June 2016-17 - June 26, 2012
BUDGET SUMMARIES
City of Lake Elsinore - Guide to the Budget City of Lake Elsinore Budget Process - Overview Chart City of Lake Elsinore Budget Process & Guidelines City of Lake Elsinore Budget Calendar City of Lake Elsinore Tax Dollars - Usage Demonstration General Fund Revenue - Historical Summary Review General Fund Expenditures - Historical Summary Review General Fund Revenue, Special Revenue Usage and Expenditures Summary General Fund Revenue and Expenditures by Department Budget by Division Special Revenue Supplemental to the General Fund by Department Schedule of Transfers Variance of Revenue - Current Budget vs. Adopted Budget Variance of Expenditures - Current Budget vs. Adopted Budget
CHARTS
General Fund Revenue Sources General Fund Expenditures by Department City of Lake Elsinore Revenue History - General Fund City of Lake Elsinore Expenditures History - General Fund City of Lake Elsinore Revenues - Sales Tax City of Lake Elsinore Revenues - Property Tax
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10 17 21 23
39 43 44 46 49 50 51 52 53 54 55 56 57
58 59 60 61 62 63
CITY OF LAKE ELSINORE Fiscal Year 2013-2014 Adopted Budget TABLE OF CONTENTS
City of Lake Elsinore Revenues - Building Permit Fees City of Lake Elsinore Revenues - Fire Tax Credit City of Lake Elsinore Expenditures - Police & Fire Services (all funding sources) City of Lake Elsinore Expenditures - Personnel Services City of Lake Elsinore Revenues - Five Year Projected Revenue vs. Expenditures
REVENUES, FUND BALANCE and FORECAST ANALYSIS Revenue Overview General Fund Reserve Fund Balance Forecast Analysis - General Fund Five Year Projection General Fund Revenue - Detail Report
DEPARTMENT OVERVIEW & EXPENDITURES
CITY COUNCIL DEPARTMENT & MISSION STATEMENT Department Synopsis Department Goals & Accomplishments Department Expenditures Summary - FY's 10/11 - 13/14
PAGE 64 65 66 67 68
69 71 72 73
77 78 80 82
City Council Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
83 84 85
Public Safety Advisory Committee Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
86 87 88
Citizen Corp Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
89 90 91
CITY TREASURER DEPARTMENT & MISSION STATEMENT Department Synopsis Department Goals & Accomplishments Department Performance Measures Department Expenditures Summary - FY's 10/11 - 13/14 City Treasurer Administration - Fiscal Years 10/11 - 13/14
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92 93 94 95 96 97
CITY OF LAKE ELSINORE Fiscal Year 2013-2014 Adopted Budget TABLE OF CONTENTS
CITY ATTORNEY DEPARTMENT & MISSION STATEMENT Department Synopsis Department Goals & Accomplishments Department Performance Measures Department Expenditures Summary - FY's 10/11 - 13/14 Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
PAGE 98 99 100 101 102 103 104 105
CITY CLERK DEPARTMENT & MISSION STATEMENT Organizational Chart Department Synopsis Department Goals & Accomplishments Department Performance Measures Department Expenditures Summary - FY's 10/11 - 13/14 Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
106 107 108 109 110 111 112 113 114
CITY MANAGER DEPARTMENT & MISSION STATEMENT Organizational Chart Department Synopsis Department Goals & Accomplishments Department Performance Measures Department Expenditures Summary - FY's 10/11 - 13/14 Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
116 117 118 119 120 121 122 123 124
ADMINISTRATIVE SERVICES DEPARTMENT & MISSION STATEMENT Organizational Chart Department Synopsis Department Goals & Accomplishments Department Performance Measures Department Expenditures Summary - FY's 10/11 - 13/14
125 126 127 128 131 132
Finance Division Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
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133 134 135
CITY OF LAKE ELSINORE Fiscal Year 2013-2014 Adopted Budget TABLE OF CONTENTS
PAGE Human Resources Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
137 138 139
Risk Management Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
140 141 142
Information Technology Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
143 144 145
GENERAL LAW ENFORCEMENT & MISSION STATEMENT Organizational Chart Department Synopsis Department Goals & Accomplishments Department Performance Measures Department Expenditures Summary - FY's 10/11 - 13/14 Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report Patrol Schedules Extra Duty Events Contract Law and Sta ng
147 148 149 150 151 152 153 154 155 159 161 162
LAKE ELSINORE CALFIRE/RIVCO DEPT. Organizational Chart Department Goals & Accomplishments Department Performance Measures Department Expenditures Summary - FY's 10/11 - 13/14 Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report Contract Fire Services (Detail) - Exhibit A
163 164 165 166 167 168 169 170 172
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CITY OF LAKE ELSINORE Fiscal Year 2013-2014 Adopted Budget TABLE OF CONTENTS
COMMUNITY/ECON. DEVELOPMENT DEPT. & MISSION STATEMENT Organizational Chart Department Synopsis Department Goals & Accomplishments Department Performance Measures Department Expenditures Summary - FY's 10/11 - 13/14 Planning Commission Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report Planning & Zoning Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
PAGE 173 174 175 176 178 180 181 182 183 184 185 186
Building & Safety Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
187 188 189
Code Enforcement Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
191 192 193
Economic Development Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
195 196 197
PUBLIC WORKS DEPT. & MISSION STATEMENT Organizational Chart Department Synopsis Department Goals & Accomplishments Department Performance Measures Department Expenditures Summary - FY's 10/11 - 13/14
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CITY OF LAKE ELSINORE Fiscal Year 2013-2014 Adopted Budget TABLE OF CONTENTS
Engineering Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
PAGE 206 207 208
Environmental Services Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
210 211 212
Emergency Services Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
214 215 216
Public Works Administration Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
217 218 219
Street & Sidewalk Maintenance Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
221 222 223
Vehicle & Equipment Maintenance Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
225 226 227
Gra ti Maintenance Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
229 230 231
Weed Abatement Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
232 233 234
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CITY OF LAKE ELSINORE Fiscal Year 2013-2014 Adopted Budget TABLE OF CONTENTS
LAKE, PARKS & RECREATION DEPT. & MISSION STATEMENT Organizational Chart Department Synopsis Department Goals & Accomplishments Department Performance Measures Department Expenditures Summary - FY's 10/11 - 13/14
PAGE 236 237 238 239 242 245
Parks & Recreation Administration Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
246 247 248
Community Center Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
250 251 252
Senior Activity Center Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
254 255 256
Facility Maintenance Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
258 259 260
Parks Maintenance Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
263 264 265
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CITY OF LAKE ELSINORE Fiscal Year 2013-2014 Adopted Budget TABLE OF CONTENTS
Lake Administration Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
PAGE 267 268 269
Seaport Facility – Boat Launch Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
272 273 274
Lake Water Operations & Maintenance Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
275 276 277
Lake Aeration Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
278 279 280
Animal Control Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
281 282 283
NON-DEPARTMENTAL DEPT. & MISSION STATEMENT Department Expenditures Summary - FY's 10/11 - 13/14 Non-Departmental Administration Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 Expenditures by Account Number - Fiscal Years 10/11 - 13/14 Expenditures Detail Report
PERSONNEL
City Services Authorized Personnel (Listing by Department) New Hire and Title Changes Personnel & Sta ng Changes (Summary) - Fiscal Years 10/11 - FY 13/14 Personnel & Sta ng Changes (Detail) - Fiscal Years 10/11 - FY 13/14
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289 290 295 296 297
CITY OF LAKE ELSINORE Fiscal Year 2013-2014 Adopted Budget TABLE OF CONTENTS
SPECIAL REVENUE, CAPITAL PROJECTS, and AGENCY FUNDS - Summary Special Revenue by Line Item - All Funds Summary Special Revenue by Line Item - Detail Special Revenue Fund - Landscape & Lighting Maint. District (Citywide) Special Revenue Fund - Landscape & Lighting Maint. District No. 1
PAGE 302 303 305 310 311
Capital Improvement Plan Summary Capital Improvement by Line Item - All Funds
312 314
Agency Funds (Debt Service) Debt Service by Line Item - All Funds Long Term Debt Summary of Changes
318 321
GENERAL/HISTORICAL INFORMATION General Fund - Financial Responsibility Financial Status and Other Data to Other Jurisdictions (Surrounding Areas) Five Year Revenue History - All Funds by Line Item Five Year Expenditure History - All Funds by Line Item City Timeline
324 328 329 332 334
Appendices - Governmental Funds
339
Glossary of Terms - Governmental Funds
343
Acronym's - City of Lake Elsinore
351
Index - Alphabetical Order
353
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CITY OF LAKE ELSINORE FISCAL YEAR 2013-2014 ADOPTED ANNUAL BUDGET DIRECTORY OF OFFICIALS* July 1, 2013 ELECTED OFFICIALS
Mayor Mayor Pro Tem Council Member Council Member Council Member Treasurer
Robert E. Magee Natasha Johnson Daryl Hickman Steve Manos Brian Tisdale Allen Baldwin
ADMINISTRATION Grant Yates Barbara Leibold Virginia J. Bloom, CMC Mark Barr, Fire Chief Shelley Kennedy-Smith, Police Chief Pat Kilroy James R. Riley, CPA Ken Seumalo. P.E. Grant Taylor
City Manager City Attorney City Clerk City of Lake Elsinore Fire (Contract with CalFire & RIVCO) City of Lake Elsinore Police (Contract with RIVCO) Director of Lake, Parks, and Recreation Director of Administrative Services Director of Public Works/City Engineer Director of Community Development
*At Date of Issuance
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Expressions of Extreme Customer Service
C.A.A.R.E.
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USTOMER SERVICE PERSPECTIVE • Treat your customer the way you would want to be treated. • Be overtly courteous, a good listener and extremely respectful. • Treat your fellow employees as your customers!
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UTHENTIC BEST
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NTICIPATE CUSTOMER NEEDS
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• Be your best self and provide sincere customer service. • Always remember, there is no way that the quality of customer service can exceed the quality of the people who provide it!
• Improve the quality of customer service by preparing in advance for common inquiries.
ESPOND TO CUSTOMER’S NEEDS
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• Provide responses that are timely, accurate and complete. • Respond within a business day, and assure customers that your are personally accessible if they have further concerns.
XTREME CUSTOMER SERVICE • Make it extremely easy to do business with! • Providing Extreme Customer Service is our business.
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Southwest California’s newest growth hot spot Skilled and growing labor force Business friendly environment High quality of life Strong economic growth
2 0 12 S N A P S H O T City Facts Year Incorporated Area Lake surface area Parks Annual average temperature Annual average rainfall Police officers per 1,000 residents Fire Stations Public Libraries City Recreation Area & Campground
1888 43 Sq. Miles 3,400 Acres 168 Acres 78.5˚ 12”-14” 1 4 2 81.5 acres
Demographics Population: Increasing at an average of 6.9% annually Year 2000 2007 2013 2030** Trade Area 2000* 2010 2030**
Population 28,929 47,634 55,428 85,000 125,857 166,707 209,756
% Increase from 2000 64.6% 91.6% 366.0%
32.5% 66.7%
* Census ** SCAG projected buildout
Income: Median Household Income Average Household Income
$63,156 $73,699
Households # of Households Median Household Size Median Family Size Median Age
16,434 3.4 3.8 28
Housing Prices Median Home Price Median Condo Price Median Price per Sq. Ft.
$222,000 $78,900 $ 114
For more information: City of Lake Elsinore 130 South Main Street Lake Elsinore, CA 92530 951.674.3124 ext. 316 www.lake-elsinore.org 3
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Appointed Officials PLANNING COMMISSION
Bill Belvin
Claudia Davis
Fire Apparatus Engineer (2) Firefighter II Medic (3) Firefighter II (2)
Fire Apparatus Engineer (2) Firefighter II Medic (3) Firefighter II (2)
Fire Apparatus Engineer (2)
Firefighter II Medic (3)
Firefighter II (2)
Fire Apparatus Engineer (2)
Firefighter II (2)
Fire Captain Medic
Fire Captain Medic
Fire Captain Medic
Fire Captain Medic
Firefighter II Medic (3)
Lake Elsinore Fire Station 97
Lake Elsinore Fire Station 94
Lake Elsinore Fire Station 85
Lake Elsinore Fire Station 10
Fire Safety Supervisor
Chief Mechanic
Volunteer Coordinator
Graffiti Technician (2) PT Maintenance Worker I PT Office Specialist I
Senior Technician CIP Senior Technician - Development
Office Specialist III
Maintenance Worker I (5)
Maintenance Worker II – Streets (2)
Senior Technician - Environmental
Engineering Inspector (Contract) Special Events Coordinator
Engineering Inspector
Vacant
Maintenance Worker I - Parks (2)
Project Manager (Contract)
PT Recreation Aide (2) Lead Worker - Parks Maintenance Worker I - Facilities
Traffic Engineer (Contract)
PT Office Specialist I
Lake Maintenance Worker II
Equipment Operator (2)
Maintenance Worker II - Weed Abatement
Mechanic PT Recreation Leader (6) Maintenance Worker II
Senior Lead Worker - Weed Abatement
Community Services Coordinator
Senior Lead Worker - Streets PT Recreation Specialist Principal Engineer (P.E.)
Rick De Santiago Public Works Superintendent
Parks Specialist
Community Development Technician I
Community Service Officer - Special Team (5)
Ken Seumalo City Engineer
Office Specialist I
Lake Operations Lead Worker
IT Analyst IT Technician
PT Code Enforcement Officer PT Office Specialist I (2)
Community Development Technician II
Lake Officer - Special Team (2)
Maureen Foster-Davis
PT Building Inspector
Recreation Supervisor
Human Resources Assistant Human Resources Technician
Building Inspector
John Herrera IT Administrator
PT Accountant Specialist I
Accountant Specialist II (2)
Graphics Technician
Accountant I
Vacant Human Resources Administrator
Nancy Lassey Finance Administrator
Traffic Community Service Officer
Leo Solorzano Lake/Parks Operations Lake Superintendent
Office Specialist III
Lake, Parks & Recreation Manager
Fire Inspector (Contract)
Fred Lopez Code Enforcement Supervisor
Code Enforcement Officer I (2)
Scott Burns Building Inspector
Building & Code Enforcement Manager
Cynthia Gordon Budget Officer
Ken Seumalo, Director PUBLIC WORKS DEPT
Allen Baldwin
City Treasurer
Robert E. Magee, Mayor Natasha Johnson, Mayor Pro Tem Brian Tisdale Daryl Hickman Steve Manos
City Council
James Riley, Director ADM NISTRATIVE SERVICES DEPT
Office Specialist II
Diana Gutierrez Deputy City Clerk
Virginia Bloom CITY CLERK
Barbara Leibold CITY ATTORNEY
POP Officer - Special Team (2)
Traffic Officer
Motor Officer - Traffic (4)
Office Specialist III
Community Development Technician I
Account Specialist II
Community Service Officer - Patrol (3)
Motor Sergeant - Traffic
PT Planning Consultant (2)
SWCNTF Deputy
Deputies - Patrol (27)
Associate Planner
Investigator (5)
Sergeants - Patrol (6)
Richard MacHott Planning Manager
Fire Marshall (Contract)
Doug Bloom
Pat Kilroy, Director LAKE, PARKS & RECREATION DEPT
Executive Assistant
Grant Yates, City Manager CITY MANAGER’S OFFICE
City Council Public Finance Authority LE Recreation Authority (Elected Officials)
Grant Taylor, Director COMMUNITY DEVELOPMENT DEPT
Nicole Dailey Management Analyst
Cathy Barrozo GIS Analyst
Investigations Sergeant
Administrative & Investigative Services
Mark Barr, Battalion Chief FIRE DEPARTMENT
Lieutenant (3)
Field Operations
POLICE DEPARTMENT
Shelley Kennedy-Smith, Police Chief
Dennis Stewart
Public Safety Advisory Commission (Status Pending)
David Blake, Chairman John Gray, Vice Chairman Richard Morsch Michael O’Neal Shelly Jordan
Planning Commission
Appointed Officials PUBLIC SAFETY ADVISORY COMMISSION
City of Lake Elsinore 2013-2014 City-Wide Organizational Chart Effective July 1, 2013
Date: To:
August 30, 2013 Honorable Mayor, City Council
From: Grant Yates, City Manager Subject: Transmittal of the Adopted Operating Budget for Fiscal Year 2013-2014 Lake Elsinore, California On behalf of City Staff, it is my privilege to submit for your information and consideration the adopted budget for Fiscal Year 2013-2014 for the City of Lake Elsinore. Earlier this year, we met for the first time to create a vision statement for our City. As a result, the Mayor and City Council adopted the following vision statement: Lake Elsinore will be the ultimate lake destination where all can live, work, and play, build futures and fulfill dreams. This year, staff developed the proposed budget in support of this vision and the City Council’s key initiatives. The City of Lake Elsinore has met or exceeded its budget expectations over the past several years, and, this year, as the fastest growing city in Riverside County, we are once again well-positioned for growth and success in the coming fiscal year. On June 25, 2013, the City Council adopted the proposed City of Lake Elsinore Operating Budget, which included a summary of the Special Revenue Funds, Capital Improvement Program (CIP), and Agency Funds. The complete 5-year CIP for Fiscal Year 2013-2014 will be made available as a separate document. This budget document serves not only as a financial plan for the immediate future, but also as a management and communications tool outlining the City Council’s vision and key initiatives for the year. By focusing on public safety, improving recreational opportunities and neighborhoods, delivering the highest quality of public services, preserving and enhancing the City's economic prosperity, and celebrating the diversity of our citizens, we have outlined plans that make the City of Lake Elsinore the desirable place to live, work and play. Each fiscal year, staff and the City Council has the responsibility to identify its budget priorities, immediate and future fiscal issues, community needs, and the resources required to enhance vital programs and services within the City in order to maintain a strong community and take advantage of coming growth and development opportunities. The Adopted Operating Budget for Fiscal Year 2013-2014 has a combined value of $31,955,130 in Revenues and $34,784,750 in Expenditures, which is comprised of the General Balanced Budget While Increasing City Reserves from 15% to 17.5% Fund and designated Special Revenue Funds. The combined shortfall of $2,829,620 will be mitigated using the General Fund Stabilization Reserve for $1,334,900 and $1,494,720 in Revenues $ 27,115,197 29,944,817 Unallocated Carryover Revenue from Fiscal Year 2012-2013. It is Expenditures Budget Deficit (2,829,620) important to note that the City of Lake Elsinore has substantial Budget Stabilization Reserves 1,334,900 Carryover Revenue from FY 12/13 1,494,720 growth and development capacity, which will increase revenues Balanced Budget $ and offset shortfalls as growth takes place. In addition, the 17.5% Economic Uncertainty Reserves Budget Stabilization Reserves
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$ $
5,232,846 1,095,573
development of this budget includes an increase in the Economic Uncertainty Reserve from 15% to 17.5%. A summary of this data is on page 71. Various types of funding sources are used to fund City expenditures for operations. A summary of the General Fund Expenditures by department is another representation of the budget and is on page 52. The City Council established the following Fiscal Year 2013-2014 budget guidelines, or key initiatives, with fiscal stability and community responsibility: 1. 2. 3. 4. 5. 6. 7.
Public Safety Recreation Transportation Economic Development Image Education Service
Future growth in City revenues depends primarily on the economy and new development within the City. As the economy expands, revenues are expected to increase. Conversely, when the economy slows, revenues are expected to perform accordingly. For Fiscal Year 2013-2014, the City is seeing an upward trend in development; however, to meet the City of Lake Elsinore’s short-term goal of 6-10% and long-term goal of 15-20% growth in revenues the City must continue its aggressive economic development program. The City will collaborate with current property owners, business owners, business alliances and the Chamber of Commerce in promoting the City’s unique location and opportunities to attract new businesses to the City of Lake Elsinore, which will generate new sales and property tax, create more local jobs, and make Lake Elsinore a highquality place to live. To do so, the City will focus on increasing awareness about what makes our City unique including: our ideal location and proximity to Southern California’s key metropolitan areas; significant access and available frontage space on the Inland Empire’s main transportation artery (Interstate 15); unmatched recreational activities as the home of Southern California’s largest, natural freshwater lake; world-renowned action sports venues and activities; and a beautiful first-class minor league baseball stadium. In June 2013, the City celebrated the Grand Opening of its fourth Fire Station, No. 97, and its first winery, La Rebelde Winery. This is a testament of the City’s efforts to ensure positive community and economic development within the city.
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Fiscal Strength and Long-Term Financial Stability This year, the City celebrated 125 years of service to the citizens of Lake Elsinore and prepared for future economic growth and development. The City’s budgetary principles to maintain a financially sound, balanced budget while preparing for unplanned emergencies, has guided the City in increasing and/or using reserves to fulfill its short and long-term financial needs. Actions taken for this fiscal year by the Mayor’s Budget Committee and City Council include maintaining a General Fund Budget Stabilization Reserve of $1,095,573 and increasing the Economic Uncertainty Reserve to $5,232,846, or 17.5% of this year’s budget. The future is bright for the City of Lake Elsinore; therefore, we must strategically plan for the long-term. The City has a total land area spanning 27, 616 acres, with only 6,832 acres, or 24%, developed. This is very encouraging, because the City is one of a few inland valley cities with this much room for growth in the metropolitan Southern California area. With this in mind, the City has significant revenue growth potential as new homes and commercial sites are developed. This growth will greatly increase the City’s future financial security and reduce the need to use reserves for anything besides unforeseen and unplanned events and emergencies. Exceptional Personnel Recently, the City began restructuring the organization to ensure core staffing, internally and externally, is in place to meet current and future economic opportunities, while also providing the highest level of service. This year’s proposed changes included the following additional City staff and contract services: Contract Services: • Two additional motorcycle patrol officers to improve transportation, pedestrian and bicycle safety. • Community Services Officer to enhance the quality of life, neighborhood livability and community policing including implementation of crime and drug-free programs in multi-unit housing facilities. • Fire Inspector to provide timely building inspections of newly developed homes and commercial sites. City Employees: • Principal Engineer • Building Inspector • Budget Officer • Special Events Coordinator • Maintenance Workers (3) Personnel labor mattersfor FY 13/14 are currently under labor negotiations and is looking to be resolved by November 1, 2013. The City continues to benefit from the PERS employer rate stabilization policy, which relaxes the assumptions of how assets are valued. The PERS employer rate for employees hired before July 1, 2011 (2.5% @ 55 years of age) was 20.15 percent for FY 2011-2012 and for FY 2012-2013 the rate is 22.82 percent. The PERS employer rate of 7.846 percent (2% @ 60 years of age) is for employees hired after July 1, 2011. For employees hired before July 1, 2011, their portion of the PERS employee contribution rate last year was 2 percent of the total 8 percent due. In FY 2012-2013, their portion of the employee PERS contribution increased an additional 2 percent, which is 4 percent of the total 8 percent due. For employees hired after July 1, 2011, their portion of the PERS employee contribution rate is at the full rate of 7 percent.
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Quarterly budget reviews will include a fiscal year-end projection, such that adjustments in staffing and other budgetary resources may be made per the City Council’s direction. Appropriation adjustments requested by departments will also be considered during the budget review process. Each City department has identified annual goals, accomplishments, and performance measures keeping in mind the effectiveness and efficiency of City operations. These measurements are evaluated and reassessed annually. Budgetary Control and Accounting Basis Each department budget includes sections for Personnel Services, Contractual Services, and Materials and Supplies and may include Capital Outlay. Budgetary control is managed at the department level. To facilitate reporting, budgetary control is maintained through staff and computer-generated reports of the financial transactions of all City funds. The City uses encumbrance accounting to assure effective budgetary control; purchase orders and contracts are reviewed and a determination is made that valid and sufficient appropriations have been established for payment for ordered goods and services. Encumbrances outstanding at year-end do not constitute expenditures or liabilities. Unencumbered appropriations lapse at year-end, and encumbrances outstanding are reported as a reserve of fund balance for subsequent year expenditures. Budget amendments may be requested by supplemental appropriations requested during the fiscal year. Any appropriations when using the reserve fund balance, requires approval by the City Council. The City uses the modified accrual basis of budgeting governmental funds. As such, obligations of the City, including outstanding purchase orders, are budgeted as expenditures and revenues are recognized when they are both measurable and available to fund current expenditures. Transfers Interfund transfers for the City of Lake Elsinore occur for a variety of reasons. For those activities recommended in the annual budget, the two most predominant are: • •
To transfer money to reimburse for services. To support a Capital Project Fund or to support a Specific Obligation, as directed by the City Council. Cost Allocation
Costs associated with departments or programs that primarily serve the public are defined as direct costs. Examples include police services, fire services, parks and community services. The costs of departments or programs that primarily provide services to other departments within the City are indirect costs. Examples of indirect costs include finance, human resources, and information technology.
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Special Projects The City of Lake Elsinore is leading the way in innovative solutions to provide the best public service. purchase the new Heatwurx machine, through Caterpillar, speeding up and expanding the City’s projects.
City will also continue its successful “Clean Extreme” program. Initially, the goal of the program was to improve the main entryways into the city, restoring a sense of pride in its appearance. Since its inception, the program has expanded to other areas throughout the City by partnering with more homeowners and businesses. Last year, the Clean Extreme Task Force tackled Riverside Drive, the Presidential Tract and the 3rd Street annexation area. Acknowledgments E
in putting the budget book together. I would also like to recognize our Elected Treasurer, Allen Baldwin for his dedication and commitment to the City. His oversight in the budget process is invaluable. I commend the Mayor, Budget Committee, members of the City Council and Management for their continued interest, dedication and support in conducting business on behalf of the Citizens of Lake Elsinore in a responsible and progressive manner while still preserving an economical quality for the City.
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Guide to the Budget
What is the Budget? The Annual Budget sets forth a strategic resource allocation plan that addresses the City Council’s Strategic Goals. The Budget can be thought of as a policy document, financial plan, operations guide, and communication device all in one document as a guide for the public as well as staff. The Budget also performs the following:
Determines the quality and quantity of the City programs and services. Details expenditures requirements and the estimated revenue available to meet these requirements. Connects the activities of individuals City Departments to the City Council’s Strategic Goals. Sets targets and provides a means of measuring actual accomplishments against goals.
The Annual Budget provides the legal authority for expenditures and means for control of municipal operations throughout the fiscal year. Accordingly, the City Council mandates that a budget be adopted prior to the beginning of the fiscal year, which begins July 1st of each year. The budget process gives the department heads an opportunity to justify departmental work programs, to propose changes in services, and to recommend revisions in organizational structure and work methods. It also enables the City Manager to review these aspects and make appropriate recommendations to the City Council. Presenting the annual preliminary budget to the City Council usually takes place in May of each year, which allows the Council to judge the adequacy of the proposed operating programs, to determine basic organizational and personnel staffing requirements and to establish the level of municipal services to be rendered with the available resources. The annual proposed budget is presented at one of the City Council meeting during the month of June of each year for adoption.
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The Operating Budget, Capital Budget, and Capital Improvement Program: The Annual Budget document contains information about both the city’s operating, Special Revenue and capital budgets for a particular fiscal year. Typically, when one refers to the City’s annual Budget, the meaning is the combination of the operating, special revenue and capital budgets. The operating budget details the funding for the day-to-day operations and obligations of the City for a particular fiscal year such as personnel costs, employee benefits, professional services, and building maintenance. The special revenue budget details expenditures for the same fiscal year to construct maintain or improve City facilities and may support special projects and personnel cost such as fire and police and public works departments. The capital budget details planned expenditures for the same fiscal year to construct, maintain, or improve City facilities such as infrastructure, public right of way, fire and police stations, parks, and lake/boating projects. The Capital Improvement Program (CIP) is a separate five-year planning document that details planned capital expenditures. The complete detail of the City’s CIP is presented in a separate document from the City’s Operating Budget. This is due to the more long-term nature of the CIP and complex nature of capital project financing. However, Capital projects may range from road maintenance or construction to the renovation of municipal buildings, recreation centers and ball fields, water mains and sewage system replacement. Capital improvement projects typically carry considerable future impact, meaning, they have a life span of at least five years or more and since they are often financed over a longer period of time, the project cross generations of users. Likewise, the Debt Service (DS) Funds are presented in the Annual Budget only as it relates to the annual payments of principal and interest over a number of years, which are typically originated as a capital expenditure from the bond proceeds.
How is the Budget Developed? The City of Lake Elsinore fiscal year begins each July 1st and concludes on June 30th. In accordance with fundamental democratic principles, the City embraces citizen participation, especially in key planning and resource allocation activities. In addition, Departments obtain citizen input through Boards and commission meetings, Mayor’s Night Out forums, public hearings, and other forms of written and oral communication.
The development of the Annual Budget is comprised of three distinct phases:
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Strategic Planning and Program Assessment Budget Directive and Departmental Submittal Budget Preparation and Adoption
The strategic Planning and program assessment is the starting basis for the Departments to think of the services they provide. Data gathering, such as performance information helps develop the strategic plan. The Budget Directive and Departmental Submittal consist of the City Manager’s Budget Policy Directive and runs throughout the year. The Budget Preparation and Adoption period when the Preliminary Budget is prepared and presented to the City Council through Budget Adoption.
Strategic Planning and Program Assessment: The City Council Strategic Plan is a process that brings into alignment the community’s priorities and needs, City Council Strategic Goals, and City operations. The City Council’s Strategic Goals then is used as a roadmap to realize the community vision through building a budget that effectively utilizes City resources. Program Assessment is a crucial component of the Budget Development process. It engages City staff in linking past assumptions and decisions with the current issues before focusing on dollars. Program Assessment is also designed to elicit evaluation of current service delivery efforts, as well as to provide baseline and performance information on the services/activities that a Department currently provides.
Budget Directive and Department Submittal: The City Manager establishes a Budget Directive based on short and long-term financial and organizational goals. Budget kickoff begins usually in December at a meeting attended by the City’s Department Directors, key staff from the Finance Department and City Manager. Policy directives, general budgeting guidelines, and the technical and procedural aspects of preparing the budget are discussed. The Budget Calendar is distributed to departmental representatives, which provides the information necessary to prepare the Budget Submittals in an accurate and timely manner. The City Manager Reviews are then conducted for each Department Director and their managers as well as key staff from the Finance Department. Staff presents an overview of the department’s proposed budget, including increases, reductions, and/or other significant
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budgetary changes. The aim of the City Manager Review is to finalize decisions regarding departmental budget submittals and to discuss other outstanding issues.
Budget Preparation and Adoption: This is the last phase, which consists of the preparation of the Preliminary Budget through Budget Adoption. Once the City Manager reviews have taken place and all departmental budget issues are resolved, the Finance Department prepares the Preliminary Budget. The Preliminary Budget takes into account any changes agreed upon at the City Manager reviews with staff and any other changes required after the initial review City Manager with his approval. The City Manager and the Administrative Services Director presents the Preliminary Budget to the Budget Committee in one or more workshop sessions typically in April or May. The City Manager will ask City Council to adopt the Annual Budget with any necessary revisions made between the time of the publication of the Preliminary Budget and the date of adoption. The Annual Budget is effective July 1st, and the printed document is made available usually in September of each year.
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city of lake elsinore BUDGET PROCESS
City Manager Budget Directions Usually in December prepare an Adopted Budget Book for dissemenation and/or website listing. Usually in August
The Budget is adopted by City Council. Usually the last Tuesday in June.
Preliminary Budget for the upcoming year.
City of Lake Elsinore Budget Process
City holds Public Study Session for all Budget Entities (i.e. General, Special Revenue and CIP Funds) Usually in May
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Usually in April
Budget Committee Review Preliminary Budget
City of Lake Elsinore Budget Process & Guidelines The budget process for the City of Lake Elsinore generally begins in December each year with a kick-off meeting. The City Manager outlines the goals and directives for the development of the upcoming budget. Budget parameters are provided to the departments based on a preliminary revenue forecast and current economic conditions. The Administrative Services Department distributes the budget calendar, instructions, forms, and budget worksheets to the departments. The Administrative Services Department, along with the Public Works Department, coordinates the equipment replacement requests. Public Works coordinates the capital improvement project requests. After the departments have input their budget requests, the Administrative Services Department reviews, analyzes, compiles the data, and calculates the total expense budget requested, as well as refining revenue estimates for the upcoming fiscal year. The Budget Review Committee then holds budget meetings to review departmental submittals. Subsequently, the City Manager provides direction to finalize the proposed budget and the Financial & Administrative Services Department prepares the proposed budget document reflecting the City Manager’s direction. The City Manager submits the proposed budget to City Council and a public hearing is held. The Council conducts a public budget study meeting to discuss/approve the City of Lake Elsinore preliminary budget. This is usually the last City Council meeting in June. Council then adopts the budget prior to the beginning of the fiscal year. After the budget is adopted, the Administrative Services Department integrates the budgetary data into the City’s financial system at the beginning of the fiscal year. Financial reports are available on-line to the departments to monitor budget performance throughout the year. A monthly financial report is also prepared by the Administrative Services Department each month, analyzing budget-to-actual results. This report is reviewed with the City Manager and then distributed to departmental management. A Mid-Year Budget Review also includes a fiscal year-end projection such that adjustments in staffing and other budgetary resources may be made per Council's direction. Appropriation adjustments requested by departments are also considered Budget Amendments: Supplemental during the Mid-Year Budget Review. appropriations requested during the fiscal year, when necessitating the use of Supplemental reserves/fund balance, require approval by the City Council. appropriations requested during the fiscal year with offsetting revenues and the City Manager throughout the fiscal year approves budget adjustments between funds and departments. 44
Basis of Budgeting and Accounting: The City uses the modified accrual basis in budgeting and accounting for governmental funds. As such, for budgeting purposes obligations of the City including outstanding purchase orders, are budgeted as expenditures and revenues are recognized when they are both measurable and available to fund current expenditures. For accounting purposes, the City recognizes revenues when they become available and measurable and with a few exceptions, recognizes expenditures when liabilities are incurred. This system divides available funds into separate entities within the organization to ensure that the money is being spent where it was intended.
The City of Lake Elsinore is committed to providing the highest quality services to our community members. As efforts to be the most livable and best managed city in the country, the City is providing in our annual operating budget for FY 12-14 departmental performance measures, which provides valuable information needed to measure service levels, strive for excellence, and continue improvement. Performance measures provide departmental staff and management with the critical operating information they need to assess quality service delivery. Measures provide City management key decision making information for resource allocation, process improvements and other management decisions. Finally measures provide the City Council comprehensive data on each department’s primary operating functions.
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City of Lake Elsinore Budget Calendar Fiscal Year 2013 - 2014
DECEMBER 2012 •
December 16, 2012: Department Director’s to prepare FY14/15 staffing requirements and to include an Organizational Charts detailing staffing level. And to submit personnel cost related to those positions.
•
April 1, 2013: Department Director’s to prepare FY13/14 staffing requirements and to include an Organizational Charts detailing staffing level. And to submit personnel cost related to those positions.
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April 5, 2013: Staffing requirements and organizational charts with personnel cost due to the Finance Division.
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April 10, 2013: Department Directors discussion of staffing requirements, organizational charts and personnel cost with the City Manager.
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April 10, 2013: Goals and Accomplishments distributed to the Department Directors for review and update for FY 13/14.
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April 17, 2013: Present FY 2013-2014 Budget Calendar to City Manager and Department Directors.
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April 17, 2013: FY 2013-2014 CIP project requests to be distributed.
APRIL 2013
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City of Lake Elsinore Budget Calendar Fiscal Year 2013 - 2014
•
April 18, 2013: Estimated revenue of the General Fund and Special Revenue spreadsheets available. Preliminary revenue estimate guidelines given.
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April 18, 2013: FY 2013-2014 Justification of New Positions and Title Change of Current Positions, Departmental Operating Budget request by departments and performance measure forms to be distributed.
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April 18, 2013: Building Division to request information from Developers in writing regarding FY13/14 projected building permits to be issued on development projects.
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April 26, 2013: FY 2013-2014 CIP project requests and performance measures due to Finance.
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April 26, 2013: FY 2013-2014 Revenue estimates by departments, Operating Budgets, Goals & Achievements, and projected Performance Measures are due to Finance.
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April 30, 2013: City Manager and Department Directors Meetings - Morning sessions from 9am to 12pm to discuss capital budgets and Afternoon sessions from 1pm to 4pm to discuss operating budgets.
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May 10, 2013: Budget Committee Meeting to discuss preliminary budget.
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May 13, 2013: Preliminary Departments to review.
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May 28, 2013: Budget Workshop (tentative 4pm).
APRIL 2013
MAY 2013
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Budget
available
for
City of Lake Elsinore Budget Calendar Fiscal Year 2013 - 2014
JUNE 2013 •
June 4, 2013: Preliminary CIP review with Planning Commission for General Plan compliance.
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June 25, 2013: Present FY 2013-2014 Proposed Operating Budgets and Capital Improvement Plan projects to City Council for adoption.
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TM
$
EVERY TIME YOU SHOP IN THE CITY OF LAKE ELSINORE...
FOR EVERY DOLLAR YOU SPEND A PENNY OF THE SALES TAX FLOWS TO THE CITY OF LAKE ELSINORE.
THE CITY USES THAT MONEY TO PURCHASE ITEMS TO SUPPORT OUR COMMUNITY, CREATING A SAFE ENVIRONMENT AS WELL AS MAKING LAKE ELSINORE A BETTER PLACE TO LIVE.
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CITY OF LAKE ELSINORE General Fund Historical Revenue Review FY 2010-11 through Estimated FY 2013/2014 Revenues are at 9.10% Increase from FY 2013/2014 Adopted over FY 2012/2013 Projected Year-End FY 2010-11
FY 2011-12
FY 2012-13
Audited Actuals General Fund
Audited Actuals General Fund
Projected Year End General Fund
7,160,511 5,438,551 1,911,807 815,884 208,434 277,122 967,528 294,486 1,383,934 648,643 1,887,908 245,583 492,600 676,500 878,716
7,370,448 5,287,580 2,004,550 702,259 191,112 345,290 958,714 128,322 1,374,351 1,530,221 1,828,658 242,769 492,600 704,000 174,668 876,413
Total Revenues Before Operating Transfers In & Loan Principal Repayment
23,288,207
24,211,955
Operating Transfers-In Transfers In Total Revenues and Operating Transfers-In
51,750 23,339,957
384,490 24,596,445
7,923,000 5,396,581 1,875,000 1,440,011 195,000 247,000 1,041,825 109,889 2,148,870 599,000 1,816,436 195,000 314,760 704,000 98,000 219,000 24,323,372 531,239 24,854,611
Fund Description
FY 2013-14
FY 2013-14 $ Increase (Decrease)
Adopted General Fund
Percentage Increase (Decrease)
Revenues Major Revenues: Sales Tax Property Tax Franchise Tax Building Permit Fee Property Transfer Tax Other Taxes Other Licenses & Permits State and County Intergov. Rev. Fees Fines and Forfeitures Fire Service Tax Credit Investment Earnings Reimbursements from RDA Lease Pymts (LERA) RDA SB211 Pass Through Other Miscellaneous Revenue
Other Financing Sources (Uses) LMIHF ERP Project JPIA Insurance Refund (one-time revenue) RDA Loan Principal Repayment - Regular RDA Advanced Reserve Allocation Reserve General Fund - Unallocated Total Other Financing Sources (Uses
332,700 1,750,000
144,600 1,250,000
2,082,700
1,394,600
581,202 200,000 808,585 146,069 750,000 742,500 3,228,356
Reserve Allocation Budget Stabilization Reserve Carryover Revenue from FY 2012/2013 TOTAL REVENUES (Including Other Financing Sources and Reserve Allocations)
8,030,676 5,537,970 1,900,000 1,900,000 200,000 252,000 1,139,025 110,307 2,757,600 439,900 2,000,000 195,000 328,813 1,200,000 98,000 219,000
107,676 141,389 25,000 459,989 5,000 5,000 97,200 418 608,730 (159,100) 183,564 14,053 496,000 -
1.36% 2.62% 1.33% 31.94% 2.56% 2.02% 9.33% 0.38% 28.33% -26.56% 10.11% 0.00% 4.46% 70.45% 0.00% 0.00%
26,308,291
1,984,919
8.16%
806,906 27,115,197
275,667 2,260,586
51.89% 9.10%
-
(146,069) (750,000) (742,500) (1,638,569)
-100.00% -100.00% -100.00% -100.00% -100.00% -100.00% -100.00%
1,334,899 1,494,721 25,422,657
25,991,045
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28,082,967
29,944,817
622,017
6.63%
CITY OF LAKE ELSINORE General Fund Historical Expenditures Review FY 20010-11 through Estimated FY 2013/2014 Expenditures are at 12.62% Increase from FY 2013/2014 Adopted over FY 2012/2013 Projected Year-End
FY 2010-11 Fund Description
Expenditures: City Council/ PSAC City Treasurer City Attorney City Clerk City Manager/Econ Dev Administrative Services General Law Enforcement Fire Community Development Public Works Lake, Parks and Recreation Animal Shelter Operating Non-Departmental - Operating Total Operating Exp.
FY 2011-12
FY 2012-13
General Fund
Audited Actuals General Fund
272,096 450,000 278,706 1,239,789 1,743,339 7,647,160 3,769,840 1,383,650 1,621,301 3,454,054 155,400 2,016,602
234,021 353,744 750,749 223,083 2,446,179 7,492,937 3,813,728 1,486,755 1,696,202 3,879,614 378,274 2,292,990
Projected Year End General Fund 292,872 325,000 358,866 705,180 2,333,403 7,649,832 3,880,447 1,780,183 2,101,744 4,200,911 484,308 2,475,500
24,031,936
25,048,276
26,588,246
Audited Actuals
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FY 2013-14 Adopted General Fund
FY 2013-14
Percentage
$ Increase (Decrease)
(Decrease)
Increase
272,131 325,000 365,181 474,952 2,236,564 8,471,850 5,390,844 2,255,079 2,344,659 4,265,733 538,624 3,004,200
(20,741) 6,315 (230,228) (96,839) 822,018 1,510,397 474,896 242,915 64,822 54,316 528,700
-7.08% 0.00% 1.76% -32.65% -4.15% 10.75% 38.92% 26.68% 11.56% 1.54% 11.22% 21.36%
29,944,817
3,356,571
12.62%
City of Lake Elsinore Schedule of General Fund Revenue, Special Revenues, and Expenditures Fiscal Year 2013-2014
Adopted General Fund Revenue Budget -
Adopted Special Revenue Fund Budget -
City Attorney
-
City Clerk City Manager
General Fund - Division Description City Council
Combined Operating Revenue Total -
Expenditures by Dept/Division 272,131
General Fund Support less Combined Revenue (272,131)
-
-
325,000
(325,000)
-
-
-
365,181
(365,181)
-
-
-
474,952
(474,952)
726,100
2,236,564
(1,510,464)
Administration Services
726,100
Police Department
400,000
2,196,000
2,596,000
10,667,850
(8,071,850)
2,000,000
850,389
2,850,389
6,241,233
(3,390,844)
407,300 2,208,625
(528,025) 1,278,261 (194,545) 255,155 810,846
Fire Department Community Development Dept. Planning & Zoning Division Building & Safety Division Economic Development Code Enforcement Division Total Community Development Dept.
407,300 2,208,625 450,000 3,065,925
158,744 158,744
608,744 3,224,669
935,325 930,364 194,545 353,589 2,413,823
1,185,000 29,307 57,000
432,683
1,617,683 29,307 57,000 35,044 136,266 360,260 720,548 2,956,108
1,546,938 35,895 63,000 277,176 476,375 490,928 720,548 168,599 3,779,459
70,745 (6,588) (6,000) (242,132) (340,109) (130,668) (168,599) (823,351)
574,000 320,000 766,906 7,500 162,000 115,000 1,945,406
808,102 738,624 1,212,337 27,020 650,000 257,303 315,431 203,700 459,693 332,148 5,004,358
(234,102) (418,624) (445,431) (27,020) (650,000) (257,303) (315,431) (196,200) (297,693) (217,148) (3,058,952)
1,200,000
3,004,200
(1,804,200)
15,498,672
34,784,751
(19,286,080)
Public Works Department Engineering Environmental Services Division Emergency Services Division Public Works Admin Division Vehicle & Equipment Maint. Division Weed Abatement Division Street & Sidewalk Division Graffiti Maintenance Total Public Works Dept. Lake, Parks, & Recreation Department Lks, Pks & Rec - Lake Administration Lks, Pks & Rec - Animal Services Lks, Pks & Rec - Park Maintenance Lks, Pks & Rec - Boat Launch Lks, Pks & Rec - Lake Water O&M Lks, Pks & Rec - Lake Aeration Lks, Pks & Rec - Facilities Lks, Pks & Rec - Senior Center Lks, Pks & Rec - Community Center Lks, Pks & Rec - Park Administration Total Lake Parks, & Recreationg Dept.
574,000 120,000 766,906 7,500 162,000 115,000 1,745,406
Non-Departmental Department
1,200,000
Total General Division Fund Revenue
35,044 136,266 110,260 720,548 1,434,801
250,000 1,521,307
200,000
200,000
10,658,738
4,839,934
General Fund - General Revenues Total General - Sales Taxes Total General - Property Taxes Total General Fund - Franchise Fees Total General - TOT Tax Total General Fund - Intergovernmental Total General Fund - Investment Earnings Total General Fund - Carryover Total General Fund - Investment Earnings Total General - Misc. Revenue Total General Fund - General Revenues
7,730,676 5,737,970 1,902,000 250,000 480,813 195,000 1,494,722 1,334,899 160,000 19,286,080
Combined General Fund Revenue - Total
29,944,816
7,730,676 5,737,970 1,902,000 250,000 480,813 195,000 1,494,7212 1,334,899 160,000 19,286,080 4,839,934 52
34,784,751
7,730,676 5,737,970 1,902,000 250,000 480,813 195,000 1,494,721 1,334,899 160,000 19,286,080 -
CITY OF LAKE ELSINORE General Fund Five Year Revenue & Expenditure Report FY 09/10 through Adopted FY 13/14 FY 2013/2014 Revenues are at 9.10% Increase over FY 2012/2013 Projected Year-End FY 2009-10
FY 2010-11
FY 2011-12
FY 2012-13 Projected Year End General Fund
7,923,000 5,396,581 1,875,000 1,440,011 195,000 247,000 1,041,825 109,889 2,148,870 599,000 1,816,436 195,000 314,760 704,000 98,000 219,000 24,323,372 531,239 24,854,611
General Fund
General Fund
Audited Actuals General Fund
6,206,126 5,552,290 1,790,699 665,037 246,789 274,203 998,388 195,454 1,594,774 432,663 1,879,554 310,722 492,600 657,562
7,160,511 5,438,551 1,911,807 815,884 208,434 277,122 967,528 294,486 1,383,934 648,643 1,887,908 245,583 492,600 676,500
7,370,448 5,287,580 2,004,550 702,259 191,112 345,290 958,714 128,322 1,374,351 1,530,221 1,828,658 242,769 492,600 704,000
183,867 630,516
878,716
174,668 876,413
Total Revenues Before Operating Transfers In & RDA Loan Principal Repayment
22,111,244
23,288,207
24,211,955
Operating Transfers-In Transfers In Total Revenues and Operating Transfers
20,000 22,131,244
51,750 23,339,957
384,490 24,596,445
Fund Description
Audited Actuals Audited Actuals
Revenues Major Revenues: Sales Tax Property Tax Franchise Tax Building Permit Fee Property Transfer Tax Other Taxes Other Licenses & Permits State and County Intergov. Rev. Fees Fines and Forfeitures Fire Service Tax Credit Investment Earnings Reimbursements from RDA RDA Lease Pymts (LERA) RDA Advance Reserve Allocation RDA Loan Principal Repayment-Regular Darwin Rogers RDA SB211 Pass Through Other Miscellaneous Revenue
Other Financing Sources (Uses) LMIHF ERP Project JPIA Insurance Refund (one-time revenue) RDA Loan Principal Repayment - Regular RDA Advanced Reserve Allocation Reserve General Fund - Unallocated Total Other Financing Sources (Uses Reserve Allocation Budget Stabilization Reserve Carryover Revenue from FY 2012/2013 g Financing Sources and Reserve Allocations)
252,351
252,351
332,700 1,750,000
144,600 1,250,000
2,082,700
1,394,600
FY 2013-14 $ Increase (Decrease)
Adopted General Fund
8,030,676 5,537,970 1,900,000 1,900,000 200,000 252,000 1,139,025 110,307 2,757,600 439,900 2,000,000 195,000 328,813 1,200,000
98,000 219,000
107,676 141,389 25,000 459,989 5,000 5,000 97,200 418 608,730 (159,100) 183,564 14,053 496,000 -
Percentage Increase (Decrease)
1.36% 2.62% 1.33% 31.94% 2.56% 2.02% 9.33% 0.38% 28.33% -26.56% 10.11% 0.00% 4.46% 70.45%
0.00% 0.00%
26,308,291
1,984,919
8.16%
806,906 27,115,197
275,667 2,260,586
51.89% 9.10%
-
(146,069) (750,000) (742,500) (1,638,569)
-100.00% -100.00% -100.00% -100.00% -100.00% -100.00% -100.00%
1,334,899 1,494,721 22,383,595
25,422,657
25,991,045
264,573 364,573 195,858 1,378,057 1,381,277 7,433,837 3,588,694 1,814,893 2,026,901 3,223,083 90,000 2,160,192
272,096 450,000 278,706 1,239,789 1,743,339 7,647,160 3,769,840 1,383,650 1,621,301 3,454,054 155,400 2,016,602
Total Operating Exp. Other Financing Sources (Uses)
23,921,938
24,031,936
234,021 353,744 750,749 223,083 2,446,179 7,492,937 3,813,728 1,486,755 1,696,202 3,879,614 378,274 2,292,990 25,048,276
Excess of Revenues Over (Under) Expend
(1,538,343)
1,390,721
942,769
Expenditures: City Council/ PSAC City Treasurer City Attorney City Clerk City Manager/Econ Dev Administrative Services General Law Enforcement Fire Community Development Public Works Lake, Parks and Recreation Animal Shelter Operating Non-Departmental - Operating
581,202 200,000 808,585 146,069 750,000 742,500 3,228,356
FY 2013-14
53
28,082,967 292,872 325,000 358,866 705,180 2,333,403 7,649,832 3,880,447 1,780,183 2,101,744 4,200,911 484,308 2,475,500
29,944,817
622,017
6.63%
272,131 325,000 365,181 474,952 2,236,564 8,471,850 5,390,844 2,255,079 2,344,658 4,265,734 538,624 3,004,200
(20,741) 6,315 (230,228) (96,839) 822,018 1,510,397 474,896 242,914 64,823 54,316 528,700
-7.08% 0.00% 1.76% -32.65% -4.15% 10.75% 38.92% 26.68% 11.56% 1.54% 11.22% 21.36%
26,588,246
29,944,817
3,356,571
12.62%
1,494,721
(0)
(2,734,554)
CITY OF LAKE ELSINORE SPECIAL REVENUE - SUPPLEMENTAL TO THE GENERAL FUND
Fund
Current BUDGET FY 2012-13
Special Fund Revenue Discription
Fund 150
CDBG
Total City Manager
Fund 101
Supplemental Law Enforcement Svc (SLESF)
Fund 102
28,824
Adopted Budget FY 2013-2014 -
$ Changes
Percentage Changes
28,824
0.00%
100,000
100.00%
200,000
100,000
Justice Assistance Grants (JAG)
10,000
10,000
-
0.00%
Fund 103
Office of Traffic and Safety Grants
94,000
50,000
44,000
88.00%
Fund 104
Traffic Offender Fund
Fund 115 Fund 650
Traffic Safety Fund CFD 2003 - 1 Law & Fire Services
60,000
121,000
(61,000)
-50.41%
591,125 1,000,000
565,000 1,350,000
26,125 (350,000)
4.62% -25.93%
1,955,125
2,196,000
(240,875)
-10.97%
Total Fire Dept.
532,360
850,389
(318,029)
-37.40%
Total Code Enforcement Division
157,042
158,744
(1,702)
-1.07%
Total Weed Abatement Division
45,427
110,260
(64,833)
-58.80%
100,157 67,635 40,000 134,705
173,391 48,714 40,000 170,578
(73,234) 18,921 (35,873)
-42.24% 38.84% 0.00% -21.03%
342,497
432,683
(90,186)
-20.84%
22,783 7,883
26,722 8,322
(3,939) (439)
-14.74% -5.28%
30,666
35,044
(4,378)
-12.49%
Total General Law Enforcement Fund 650
CFD 2003 - 1 Law & Fire Services
Fund 150
CDBG
Fund 110
Gas Tax
Fund 110 Fund 112 Fund 115 Fund 155
Gas Tax Transportation/Measure A Fund Traffic Safety Fund N.P.D.E.S/ (CSA 152) Fund Total Engineering
Fund 110 Fund 112
Gas Tax Transportation/Measure A Fund Total Public Works Adminstration Division
Fund 110
Gas Tax
Total Vehicle & Equipment Maint.
127,639
136,266
(8,627)
-6.33%
Fund 110
Gas Tax
Total Street & Sidewalk
623,325
720,548
(97,223)
-13.49%
Fund 119
Animal Shelter Facilities DIF
Total Animal Services
235,000
200,000
35,000
17.50%
4,077,905
4,839,934
(762,029)
-15.74%
Total Special Revenue
54
CITY OF LAKE ELSINORE Schedule of Transfers Fiscal Year 2013-2014 Adopted Budget Fund Number
Department/Program
TRANSFER'S IN TRANSFER'S FROM Transfer's ACCOUNT NUMBER ACCOUNT NUMBER In
Transfer's From
130
Lighting and Landscape Maintenance (LLMD)
130-0000-377.35-00 100-4999-499.90-91
30,000
135
To General Fund - From Fund 135
100-0000-377.35-00 135-0000-463.90-91
35,000
100
To General Fund - From Fund 357
100-0000-377.35-00
31,783
100
To General Fund - From Fund 362
100-0000-377.35-00
12,000
100
To General Fund - From Fund 365
100-0000-377.35-00
16,000
100
To General Fund - From Fund 366
100-0000-377.35-00
28,717
100
To General Fund - From Fund 368
100-0000-377.35-00
31,480
100
To General Fund - From Fund 369
100-0000-377.35-00
29,234
100
To General Fund - From Fund 371
100-0000-377.35-00
28,717
100
To General Fund - From Fund 372
100-0000-377.35-00
28,154
100
To General Fund - From Fund 373
100-0000-377.35-00
28,154
100
To General Fund - From Fund 384
100-0000-377.35-00
36,882
100
To General Fund - From Fund 385
100-0000-377.35-00
28,323
100
To General Fund - From Fund 389
100-0000-377.35-00
28,154
100
To General Fund - From Fund 651
100-0000-377.35-00
34,613
100
To General Fund - From Fund 653
100-0000-377.35-00
94,118
100
100-4999-499.90-91
30,000
100-4999-499.90-91
35,000
357-0000-463.90-30
31,783
362
General Fund Lighting and Landscape Maintenance No. 1 (LLMD #1) CFD 2003-2 Canyon Hills IA-A, IA-B, & IA-C CFD 95-1 Lake Elsinore City Center Public Imp.
362-0000-463-90-30
12,000
365
CFD 98-1 Summerhill Imp.
365-0000-463-90-30
16,000
366
CFD 2005-6 City Center Townhomes
366-0000-463-90-30
28,717
368
CFD 2006-2 Viscaya - Parks, OS
368-0000-463.90-30
31,480
369
CFD 2004-3 Rossetta Cyn. 2005-IA-1
369-0000-463.90-30
29,234
371
371-0000-463.90-30
28,717
372-0000-463.90-30
28,154
373
CFD 2005-1 Serenity/KB CFD 2005-2 Alberhill Ranch - Parks, OS CFD 2005-5 Wasson Canyon - Parks, OS
373-0000-463.90-30
28,154
384
CFD 2003-2 SRS 2006- IA-B
384-0000-463.90-30
36,882
385
CFD 2004-3 Rossetta Cyn. 2006-IA2
385-0000-463.90-30
28,323
389
CFD 88-3 SRS 2008A - Senior
389-0000-463.90-30
28,154
651
CFD 2006-5 Park, OS, SD
100-0000-377.73-00 651-0000-463.90-30
34,613
653
CFD 2009-1 Parks & Lighting
100-0000-377.73-00 653-0000-463.90-30
94,118
135 357
372
Total Transfer Amount
$ 521,329 55
$ 521,329
CITY OF LAKE ELSINORE Variance of Recurring Revenue - Current Budget and Adopted Budget Fiscal Year 2013 - 2014
DESCRIPTION Revenue: Sales Tax
FY 2012-13 Current Budget
FY 2013-14 Variance Percentage Adopted increase/ Budget (decrease) Change
Comments Regarding Changes
7,923,000
8,030,676
107,676
Property Tax
5,396,581
5,537,970
141,389
Franchise Tax
1,875,000
1,900,000
25,000
1.33% Increase due to new development.
Building Permit Fee
1,440,011
1,900,000
459,989
Property Transfer Tax
195,000
200,000
5,000
31.94% Increase in Building Permits due an expected increase in residential and commercial construction. 2.56% Increase due to new development.
Other Taxes
247,000
252,000
5,000
1,041,825
1,139,025
97,200
109,889
110,307
418
2,148,870
2,757,600
608,730
599,000
439,900
1,816,436
2,000,000
183,564
Investment Earnings
195,000
195,000
-
Reimbursements from RDA
314,760
328,813
14,053
RDA Lease Payments (LERA)
704,000
1,200,000
496,000
98,000
98,000
-
0.00% No Change
Other Miscellaneous Revenue
219,000
219,000
-
0.00% No Change
Total Revenues Before Operating Transfers In & RDA Loan Principal Repayment
24,323,372
26,308,291
1,984,919
Other Licenses & Permits
State and County Intergov. Rev.
Fees
Fines and Forfeitures
Fire Service Tax Credit
RDA SB211 Pass Through
(159,100)
56
1.36% The City's Sale Tax allocation is based on projected economic growth and to the 1% use in Lieu Tax Fees. 2.62% Increase due to new development.
2.02% Increase due to the a slight expected bump in the Transient Tax. 9.33% Increase due to encroachment permits and lake use passes. 0.38% No significant Change Increase due to City administration 28.33% fees, CRS&CP, and Plan review increases.
-26.56% Decrease due to the municipal code violations as a revenue source. 10.11% Increase due to opening (1) new fire station. 0.00% No Change
4.46% Decrease due to RDA dissolution and restriction on administration charges. 70.45% Increase due to reimbursements for Lera payments
8.16%
CITY OF LAKE ELSINORE Variance of Expenditures - Current Budget vs. Adopted Budget Fiscal Year 2013 - 2014
FY 2012-13 Current Budget
FY 2013-14 Adopted Budget
292,872
272,131
-
-
-
City Attorney
325,000
325,000
-
City Clerk
358,866
365,181
6,315
City Manager
705,180
474,952
(230,228)
Administrative Services
2,333,403
2,236,564
(96,839)
General Law Enforcement
7,649,832
8,471,850
822,018
Fire
3,880,447
5,390,844
1,510,397
Community Development
1,780,183
2,255,079
474,896
Public Works
2,101,744
2,344,658
242,914
Lake, Parks and Recreation
4,200,911
4,265,734
64,823
484,308
538,624
54,316
2,475,500
3,004,200
528,700
26,588,246
29,944,818
3,356,572
DESCRIPTION Expenditures: City Council/ PSAC City Treasurer
Animal Shelter Operating
Non-Departmental - Operating
Total Operating Exp.
Variance Percentage increase/ (decrease) Change (20,741)
57
Comments Regarding Changes
-7.08% Decrease due the City of Lake Elsinore 125th Anniversary allocation cost.removed from budget No Change 0.00% No Change 1.76% Increase due to adding vehicle allowance and bi-linqual adjustments. -32.65% Decrease due to moving the Economic Division to the Community Development Dept.. -4.15% Decrease due to (2) staff retirements from the City. 10.75% Increase due to Special Event coverage and additional cost added in Contract of Services, which includes 2 motor officers and a CSO. 38.92% Increase due to hiring (1) Fire Safety Supervisor and (1) Fire Inspector to base Contract. 26.68% Increase due to League of California Cost for 5 commissioners, Housing Element Consultant, Contract Services, Required uniforms for Code Enforcement Officers, and PR Campaign in Economic Development. 11.56% Increase due to adding staff, (2) Full Time and (1) Part Time. 1.54% Increase due to adding (1) Full Time Staff for special event projects and staff reclassifications. 11.22% Increase due to General Fund contribution to the Debt Service. 21.36% Increase due to cost associated with Sales Tax Agreement, annual DS increases, and LERA payments. 12.62%
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City of Lake Elsinore General Fund Revenue Sources Year 2013 - 2014
Reserves Total: $2,829,620
58
City of Lake Elsinore General Fund Expenditures Fiscal Year 2013 - 2014
59
City of Lake Elsinore General Fund Revenues Fiscal Years 2008 - 2009 through 2013 - 2014
28,415,849
30,000,000
29,944,817 28,082,967 25,422,657
25,991,045
25,000,000
22,383,817
20,000,000
15,000,000
10,000,000
5,000,000
-
Fiscal Year 08/09
Fiscal Year 09/10
Fiscal Year 10/11
Fiscal Year 11/12
Note: FY 13/14 includes allocated reserves for $2,829,620
60
Fiscal Year 12/13
Fiscal Year 13/14
61
62
63
City of Lake Elsinore Building Permit Fees Fiscal Years 2008 - 2009 through 2013 - 2014
2,000,000
1,900,000
1,800,000 1,600,000
1,440,011
1,400,000 1,200,000 1,000,000
815,884
800,000
702,259
665,037
600,000 400,000
382,141
200,000 Actual FY 2008-09
Actual FY 2009-10
Actual FY 2010-11
64
Actual FY 2011-12
Current Budget FY 2012-13
Adopted Budget FY 2013-14
City of Lake Elsinore Fire Tax Credit Fiscal Years 2008 - 2009 through 2013 - 2014
3,000,000 2,500,000 2,466,949 2,000,000
1,879,554
1,887,908
1,500,000
2,000,000 1,828,658
1,816,436
Actual FY 2011-12
Current Budget FY 2012-13
1,000,000
500,000
Actual FY 2008-09
Actual FY 2009-10
Actual FY 2010-11
65
Adopted Budget FY 2013-14
66
City of Lake Elsinore Personnel Services (General Fund) Fiscal Years 2008 - 2009 through 2013 - 2014
8,632,620
9,000,000 8,000,000
6,420,708
7,000,000
6,039,008
6,101,573
6,000,000
6,242,916
6,623,585
5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 -
Fiscal Year Fiscal Year 08/09 Fiscal Year 09/10 Fiscal Year 10/11 11/12
67
Fiscal Year 12/13
Fiscal Year 13/14
City of Lake Elsinore General Fund Revenue & Expenditures Budget Forecast
68
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City of Lake Elsinore Revenue Overview General Fund: The Fiscal Year (FY) 2013-2014 revenue budget estimates were developed by the City of Lake Elsinore Administrative Services Department with input from various City departments The estimates are developed using historical trend information and estimates of assessed valuations, retail sales, commercial and residential construction, and general economic factors. The General Fund revenues for FY 2013-2014 are increase by 8.16 percent over the original recurring revenue estimates from FY 2012-2013. The average recurring revenue generated each year without any revenue anomalies in the general fund is around $24,715,317 based on the City's 5 year actual revenue history. Sales, property, and franchise are the three largest sources of funds, representing 61% of General Fund revenues.
The General Fund provides for City services that citizens associate with local government. This includes safety services – Police, Fire, park, recreation and senior programs, planning, and building inspections. During FY 2013-2014, a comprehensive review of fees is scheduled to take place, which will ensure that costs are recovered as much as practical. Recommendations incorporated into the fee study will include a fee structure comparable to surrounding areas. Each year as part of the annual budget process, Administrative Services provides an update to the General Fund’s Five-Year Forecast. These forecasts portray what is anticipated in the future, based on stated assumptions, and are only as reliable as the underlying assumptions remain the same. The intended purpose of this process is to gain an understanding of long-term financial trends, thus allowing the City to make informed financial decisions during the budget process while understanding the future financial impacts for recurring appropriations and particularly how the assumptions will affect the General Fund. Revenue assumptions are updated annually 69
throughout the year based on actual revenues received, current estimations and anticipated trends as facts are gathered.
Other Funds: Another source of revenue and expenditures utilized in the City’s budget comes from Special Revenue Funds. These types of funds are designated for a special use or purpose. Three of the more significant funds, which the City has, are the following: Gas Tax in the amount of $1,543,504 – The State of California assesses a tax on gasoline purchases as authorized by Sections 2103, 2105, 2106, 2107, and 2107.5 of the California Streets and Highway Code. Effective July 2010, Gas Tax also includes revenue received from the Gasoline Excise tax, which replaces the amount that would have been allocated from the Proposition 42 Gasoline Sales Tax revenues. A portion of this tax is allocated back to the City based on a per capita formula. The use of this money is limited to maintenance, rehabilitation, or improvement of public streets. Measure A in the amount of $993,000 – This revenue is generated by the County of Riverside one-half percent Sales Tax originally approved by the voters in 1988. In 2002, the voters extended this sales tax through 2039. This money is used to maintain and construct local streets and roads. Traffic Safety Fund in the amount of $585,000 - This revenue was originally established under the “Highway Safety Act of 1966”, which has since been amended. The funds can be used for a variety of safety initiatives including conducting data analyses, developing safety education programs, and conducting community-wide pedestrian safety campaigns.
70
CITY OF LAKE ELSINORE GENERAL FUND RESERVE BALANCES FY 12/13 Unallocated Revenue
FY13/14
4,793,636
3,005,669
Computer/ Bldg/ Vehicle Replacement
166,302
316,302
Civic Beautification Reserve
210,000
180,000
Darwin Rogers Trust Reserve
129,000
129,000
17.5% Reserve/ Catastrophic Reserve
3,641,400
5,232,846
Budget Stabilization Reserve
2,430,473
1,095,573
11,370,811
9,959,390
28,082,967
29,944,817
Total
Expenditures
40.49%
Percentage of GF Expenditures
71
33.26%
CITY OF LAKE ELSINORE Forecast Analysis - General Fund Revenue, Expenditures and Changes in Fund Balance Five Year Projection
Forecast Analysis - General Fund Recurring Revenue/Expenditures Year 2012 REVENUE Sales Tax Property Tax Franchise Tax Building Permit Fee Property Transfer Tax Other Taxes Other Licenses & Permits State and County Intergov. Rev. Fees Fines and Forfeitures Fire Service Tax Credit Investment Earnings Reimbursements from RDA RDA Lease Payments (LERA) RDA SB211 Pass Through Other Miscellaneous Revenue Other Financing Sources One-Time - Non-reoccuring RDA Loan Repayment RDA Advanced Reserve Allocation Total Revenue before Reserve Allocation Reserve - Use Total Revenue Operating Expenses City Council/ PSAC City Treasurer City Attorney City Manager City Clerk Administrative Services General Law Enforcement Fire Community Development Public Works Lake, Parks and Recreation Animal Shelter Operating Non-Departmental - Operating Total Operating Expenses
Transfers: Operating Transfers In Operating Transfers Out
Net Operating Increase (decrease) Fund Balance Beginning Fund Balance Adjustments Total Ending Fund Balance
Year 2013
Year 2014
Year 2015
7,370,448 5,287,580 2,004,550 702,259 191,112 345,290 958,714 128,322 1,374,351 1,530,221 1,828,658 242,769 492,600 704,000 174,668 876,413
7,923,000 5,396,581 1,875,000 1,440,011 195,000 247,000 1,041,825 109,889 2,148,870 599,000 1,816,436 195,000 314,760 704,000 98,000 219,000
8,030,676 5,537,970 1,900,000 1,900,000 200,000 252,000 1,139,025 110,307 2,757,600 439,900 2,000,000 195,000 328,813 1,200,000
144,600 1,250,000
1,589,787 146,069 750,000 26,809,228
98,000 219,000 26,308,291
742,500
2,829,620
25,606,555
27,551,728
234,021 353,744 750,749 223,083 2,446,179 7,492,937 3,813,728 1,486,755 1,696,202 3,879,614 378,274 2,292,990 25,048,276
Year 2016
Year 2017
Year 2018
Totals
8,510,300 5,814,869 1,957,000 2,052,000 206,000 264,600 1,195,976 111,962 2,840,328 447,598 2,020,000 198,900 337,033 1,200,000
8,818,493 6,134,686 2,030,388 2,236,680 212,180 277,830 1,267,735 113,641 2,925,538 455,431 2,060,400 202,878 345,459 1,200,000
9,146,876 6,472,094 2,106,527 2,437,981 218,545 291,722 1,343,799 115,346 3,013,304 463,401 2,101,608 206,936 354,096 1,200,000
9,337,449 6,860,420 2,190,788 2,669,589 225,102 306,308 1,431,146 117,076 3,103,703 471,511 2,143,640 211,074 362,948 1,200,000
509,337
509,337
509,337
509,337
27,665,903
28,790,676
29,981,571
31,140,091
59,137,242 41,504,199 14,064,253 13,438,521 1,447,939 1,984,749 8,378,220 806,542 18,163,694 4,407,063 13,970,742 1,452,557 2,535,709 7,408,000 272,668 1,095,413 2,037,348 1,687,787 509,669 2,000,000 196,302,314
29,137,911
27,665,903
28,790,676
29,981,571
31,140,091
199,874,434
292,872 325,000 705,180 358,866 2,333,403 7,649,832 3,880,447 1,780,183 2,101,744 4,200,911 484,308 2,475,500 26,588,246
272,131 325,000 365,181 474,952 2,236,564 8,471,850 5,390,844 2,255,079 2,344,659 4,265,733 538,624 3,004,200 29,944,817
273,220 326,300 366,642 476,852 2,267,876 8,577,748 5,412,407 2,264,099 2,354,038 4,282,796 540,778 3,016,217 30,158,973
275,269 328,747 369,392 480,428 2,307,564 8,702,125 5,453,000 2,281,080 2,371,693 4,314,917 544,834 3,038,838 30,467,888
277,333 331,213 372,162 484,031 2,347,946 8,828,306 5,493,898 2,298,188 2,389,481 4,347,279 548,921 3,061,630 30,780,388
279,413 333,697 374,953 487,662 2,389,035 8,956,317 5,535,102 2,315,425 2,407,402 4,379,883 553,037 2,084,592 30,096,518
1,904,259 0 2,323,701 3,304,258 2,985,874 16,328,567 58,679,116 34,979,427 14,680,809 15,665,218 29,671,133 3,588,777 18,973,967 203,085,105
384,490
531,239
885,378 0 885,378
920,793 0 920,793
5,333,681
531,239
847,251 0 847,251
957,624
384,490
806,906 0 806,906
957,624
5,333,681
942,769
1,494,721
(791,834)
121,976
2,001,197
2,123,010
13,970,960
14,913,729
16,408,450
16,408,450
14,762,631
13,970,797
14,092,773
14,913,729
16,408,450
16,408,450
14,762,631
13,970,797
14,092,773
16,093,970
25,606,555
(0)
72
3,572,120
(1,645,818)
2,123,010
CITY OF LAKE ELSINORE GENERAL FUND ADOPTED REVENUE FISCAL YEAR 2013-2014
Account Number Business Unit 100-0000-360.10-00
Program Investment Earnings
100-0000-360.10-01
Investment Earnings - Unrealized Gain/(Loss) Total General Fund Investment Earnings
FY 2010-11 Actuals
FY 2011-12 Actuals
Current Budget FY 2012-13
$ Changes FY 13/14 vs. FY 12/13
Adopted BUDGET FY 2013-14
Percentage Changes FY 13/14 vs. FY 12/13
239,367
227,120
185,000
185,000
-
0.00%
6,216
15,649
10,000
10,000
-
0.00%
245,583
242,769
195,000
195,000
-
0.00%
100-0000-360.60-00
Recoverable Expenditures
209,725
255,851
100,000
100,000
-
0.00%
100-0000-360.61-00
Other Revenue
467,557
42,499
20,000
20,000
-
0.00%
100-0000-360.61-03
Environ. Services Review
100-0000-360.61-05
Unallocated Reserves
100-0000-377.35-00
Transfer In - Fund #130
20,000
20,000
25,000
-
(25,000)
-100.00%
100-0000-377.38-00
Transfer In - Fund #135
30,000
30,000
35,000
40,000
5,000
14.29%
100-0000-377.98-00
Transfer In - Fund #105
1,752
113,410
63,000
-
(63,000)
-100.00%
729,774
544,698
243,000
160,000
(83,000)
-34.16%
29,005
29,000
29,000
-
0.00%
492,600
314,760
328,813
14,053
4.46%
174,668
98,000
98,000
-
0.00%
30,000
-
(30,000)
-100.00%
-
0.00%
Total General - Finance 100-0000-330.14-00
County/Home Owners P.T.R.
100-0000-360-40-00
Sale of Property
100-0000-360.50-07
Citizen Corps Donations
100-0000-360.63-00
Reimbursements From RDA
100-0000-360.63-05
RDA SB211 Pass Through
100-0000-330.10-00
County/Misc. Revenue
100-0000-330.11-00
State Motor Vehicle in Lieu
100-0000-330.19-00
State & County Grant
100-0000-330.33-00
State Mandated Reimb. Total General - Intergovernmental Rev.
100-0000-312.23-00
Franchise Tax
100-0000-312.23-01
Towing Franchise Fee Total General - Franchise Fees
100-0000-312.22-00
Transient Occ. Tax Total General - TOT Tax
100-0000-310.10-00
Current Year - Secured
100-0000-310.12-00
Current Year - Unsecured
100-0000-310.13-00
Prior Year - Secured & Unsecured
100-0000-310.15-00
Prior Year Tax Penalty
100-0000-310.16-00
LMIHF Distribution
100-0000-310.21-00
Prop 1A Securitization
100-0000-310.20-00
Property Tax in Lieu of VLF
100-0000-311.00-00
Property Tax Transfer Total General - Property Taxes
740 82,938
29,965
36,302 201 492,600
50,000 231,625
26,150
1,898 25,000
25,000
0.00%
756,088
808,926
471,760
480,813
9,053
1.92%
1,911,807
2,002,550
1,875,000
1,900,000
25,000
1.33%
2,000
2,000
2,000
2,000
-
0.00%
1,913,807
2,004,550
1,877,000
1,902,000
25,000
1.33%
275,122
345,290
245,000
250,000
5,000
2.04%
275,122
345,290
245,000
250,000
5,000
2.04%
1,685,631
1,683,882
1,842,246
1,890,570
48,324
2.62%
82,167
86,610
87,000
95,000
8,000
9.20%
155,355
113,784
110,000
110,000
-
0.00%
10,898
6,568
-
-
-
-
0.00% #DIV/0!
3,504,500
3,396,737
3,357,335
3,442,400
85,065
2.53%
208,434
191,112
195,000
200,000
5,000
2.56%
5,646,985
5,478,693
5,591,581
5,737,970
146,389
2.62%
100-0000-312.21-00
Sales Tax
100-0000-312.21-02
1% Use Tax in Lieu Total General - Sales Taxes
5,113,681
5,419,188
5,693,000
5,736,671
43,671
0.77%
1,796,398
1,680,239
1,980,000
1,994,005
14,005
0.71%
6,910,079
7,099,427
7,673,000
7,730,676
57,676
0.75%
73
CITY OF LAKE ELSINORE GENERAL FUND ADOPTED REVENUE FISCAL YEAR 2013-2014
Account Number Business Unit 100-0000-320.10-00
Program Business License
FY 2011-12 Actuals
FY 2010-11 Actuals
Current Budget FY 2012-13
$ Changes FY 13/14 vs. FY 12/13
Adopted BUDGET FY 2013-14
Percentage Changes FY 13/14 vs. FY 12/13
280,017
217,663
240,000
324,000
84,000
35.00% 66.67%
100-0000-320.23-00
Yard Sale Permit Fee
585
975
1,200
2,000
800
100-0000-340.12-00
False Alarm Fee
376
6
100
100
-
0.00%
100-0000-340.20-30
Administration Fee-General
106,206
110,036
250,000
400,000
150,000
60.00%
100-0000-350.12-00
Other Fines & Penalties
(14,000)
-100.00%
Total Finance 100-0000-342.10-00
Misc. Sheriff/Police Services
100-0000-343.00-00
Crime Free Multi-Housing
100-0000-312.21-01
1/2% Sales Taxes/Public Safety Total - Police
100-0000-360.61-02
Total Fire Service Tax Credits
100-0000-320.26-00
Sign Fees/Planning
100-0000-340.03-00
CRS&CIP Revenue/Planning
168
4,650
14,000
-
387,352
333,330
505,300
726,100
81,437
59,980
180,000
100,000
(80,000)
-44.44%
250,431
271,021
250,000
300,000
50,000
20.00%
331,868
331,001
430,000
400,000
(30,000)
-6.98%
1,887,908
1,828,658
1,816,436
2,000,000
4,650
2,925
4,000
3,400
(600)
-15.00%
208,307
226,972
200,000
270,000
70,000
35.00%
77,431
71,033
100,000
107,000
7,000
7.00%
275
-
3,500
2,700
(800)
-22.86%
6,794
7,000
7,900
900
12.86%
11,200
11,200
0.00%
1,860
3,000
3,400
400
13.33%
-
-
-
0.00%
220,800
183,564
43.70%
10.11%
-
100-0000-340.05-00
Plan Review Fee/Planning
100-0000-340.06-00
Counter Services
100-0000-340.07-00
Landscape Review Fee
100-0000-340.08-00
Environmental Impact Fee
100-0000-340.11-00
Maps, Publications, Copies
100-0000-340.20-29
Administration Fee/Planning
100-0000-340.21-01
Building Plan Check/Planning
4,063
5,188
2,500
1,700
Total CD-Planning & Zoning
297,358
314,772
320,000
407,300
87,300
27.28%
815,884
702,259
1,440,011
1,900,000
459,989
31.94%
468
-
625
625
-
0.00%
49,768
41,464
30,000
10,000
(20,000)
-66.67%
-
470
6,000
4,000
(2,000)
-33.33%
100-0000-320.20-00
Building Permit Fee
100-0000-320.20-10
Building Special Inspection Fee
100-0000-320.20-11
Abandoned Property Registration
100-0000-340.09-00
Filing Fees
100-0000-320.20-15
Fire Inspection Fee
100-0000-340.10-00
License Review Fee
100-0000-340.21-04
L.E. Fire Services - Plan Check
100-0000-340.24-00
L.E. Fire Review Fees
100-0000-360.70-00
Plan Retention Fees Total CD-Building & Safety
100-0000-340.13-02
Structure Abatement Fees
100-0000-340.13-03
Nuisance Abatement Fees
100-0000-340.13-04
Vehicle Abate/Cost Recovery
100-0000-340.13-05
Vehicle Tow/Code Enforcement
100-0000-340.20-23
Administration Citation Appeal Fee
100-0000-340.20-24
Administration Fee - Parking Citations
100-0000-350.10-00
Local Ordinance Fines
100-0000-350.10-10 100-0000-360.60-01 100-0000-350.13-00
2,632
(800)
-32.00%
7,081
8,143
60
5,000
5,000
-
0.00%
7,000
275,000
268,000
3828.57%
100
12,000
11,900
11900.00%
2,496
2,383
2,000
2,000
-
0.00%
875,757
754,719
1,490,736
2,208,625
717,889
48.16%
2,252
3,235
2,000
2,000
-
0.00% -33.33%
108
300
3,000
2,000
(1,000)
27,736
14,715
20,000
30,000
10,000
50.00%
440
440
880
600
(280)
-31.82%
665
695
500
500
-
0.00%
20,800
16,918
15,000
14,900
(100)
-0.67%
Parking Citations/Violation
430,885
371,803
350,000
370,000
20,000
5.71%
Code Enforcement - RIVCO
9,405
9,211
Municipal Code Violations
195,438
1,124,338
200,000
30,000
(170,000)
-85.00%
-
74
CITY OF LAKE ELSINORE GENERAL FUND ADOPTED REVENUE FISCAL YEAR 2013-2014
Account Number Business Unit
Program
FY 2011-12 Actuals
FY 2010-11 Actuals
Current Budget FY 2012-13
Adopted BUDGET FY 2013-14
$ Changes FY 13/14 vs. FY 12/13
Percentage Changes FY 13/14 vs. FY 12/13
Total CD-Code Enforcement
687,729
1,541,655
591,380
450,000
100-0000-340.13-01
Total - PW Weed Abatement Fees
277,747
142,298
250,000
250,000
100-0000-320.30-10
Encroachment Payment Subdivision
125,250
200,983
192,500
100,000
(92,500)
-48.05%
100-0000-320.30-20
Encroachment Payment - Other
100-0000-320.30-30
Encroachment Payment - Public Utility
100-0000-340.40-00
CSA 152 - NPDES Permits
(141,380) -
-23.91% 0.00%
35,254
95,905
59,500
180,000
120,500
202.52%
122,036
39,345
98,000
50,000
(48,000)
-48.98%
60,948
67,645
152,927
100,000
(52,927)
-34.61%
9,705
5,320
20,586
50,000
29,414
142.88%
100-0000-340.01-00
Grading Plan Check & Permit
100-0000-340.02-00
Map Check Fees
100-0000-340.04-00
CRS&CIP Rev/Engineering
19,905
15,028
50,577
75,000
24,423
48.29%
100-0000-340.20-28
Admin. Fee - Engineering Dept.
62,092
103,667
90,000
75,000
(15,000)
-16.67%
100-0000-340.20-29
Admin Fee - Planning Dept.
600
-
100-0000-340.21-02
Subdivision Plan Check
35,933
14,190
80,000
250,000
170,000
212.50%
100-0000-340.21-03
Other Plan Check
130,004
156,457
160,000
150,000
(10,000)
-6.25%
100-0000-340.25-00
Surface Mining & Reclamation
-
-
80,000
80,000
-
0.00%
100-0000-340.30-00
S.R.R.E. Fees-Environmental Svcs.
79,290
74,330
70,000
70,000
-
0.00%
100-0000-360.60-15
Recover Expenditures - Engineer
3,000
5,000
2,000
66.67%
681,017
772,870
1,057,090
1,185,000
127,910
12.10%
11,024
9,835
10,000
10,000
-
0.00%
2,600
2,600
-
0.00%
Total - PW-Engineering 100-0000-360.61-03
Environmental Services Review
100-0000-335.30-00
Other State Grants
100-0000-335.33-00
LESJWA/State Grant Funds
100-0000-335.21-00
Used Oil Block Grant Funding
100-0000-335.21-00
Boating & Waterway Grant
100-0000-335.24-00
Hazardous Waste Grant
100-0000-335.26-00
SB 332 Bottle Bill Grant Total - PW-Environmental
-
-
3,500 11,024
3,500
-
0.00%
13,207
13,207
-
0.00%
9,835
29,307
29,307
-
0.00%
100-0000-336.01-00
SHGP (Homeland Security Grant)
7,102
7,000
(102)
-1.44%
100-0000-336.02-00
Emergency Services Grant Revenue
13,608
6,367 13,331
14,480
20,000
5,520
38.12%
100-0000-360.60-13
FEMA Disaster Relief
18,947
50,613
30,000
30,000
-
0.00%
38,922
63,944
51,582
57,000
5,418
10.50%
100-0000-360.60-16 Total - PW-EOC 100-0000-320.40-00
Lake Use Fees
11,050
2,800
20,000
20,000
-
0.00%
100-0000-320.40-10
Lake Day Use Passes
293,405
315,030
350,000
400,000
50,000
14.29%
100-0000-320.40-20
Annual Boat Passes
40,137
35,275
35,000
40,000
5,000
14.29%
100-0000-320.40-30
Launch Day Use Passes
1,000
(1,000)
100-0000-350.10-40
Lake Citations/Violations
1,353
12,513
20,000
25,000
5,000
25.00%
100-0000-360.31-00
Concession/Lake Elsinore Rec. Area
15,846
14,202
15,000
15,000
-
0.00%
7,410
6,887
7,000
7,000
-
0.00%
66,666
66,667
67,000
67,000
-
0.00%
436,867
452,374
514,000
574,000
60,000
100-0000-360.31-01
Seaport Boat Launch
100-0000-360.60-06
Recover Expenditure's - Lake Dept.
100-0000-360.60-05
Destratification System Rev.
100-0000-360.60-06
Recover Expenditure's - Lake Dept. Total - Lks, Pks & Rec - Lake Admin.
-
-
75
11.67%
CITY OF LAKE ELSINORE GENERAL FUND ADOPTED REVENUE FISCAL YEAR 2013-2014
Account Number Business Unit
Program
100-0000-340.16-00
Park & Rec/Animal License Fee
100-0000-340.16-12
Park & Rec/Animal License Citation
FY 2011-12 Actuals
FY 2010-11 Actuals
Current Budget FY 2012-13
Adopted BUDGET FY 2013-14
$ Changes FY 13/14 vs. FY 12/13
Percentage Changes FY 13/14 vs. FY 12/13
105,313
120,000
120,000
-
0.00%
-
105,313
120,000
120,000
-
0.00%
6,786
5,310
6,000
6,000
-
0.00%
318
500
500
-
0.00%
Total - Animal License Citation 100-0000-340.16-07
Rec. Fees/Senior Activity
100-0000-360.20-03
Rentals - Senior Center
100-0000-360.60-10
Advertising Tourism
100-0000-360.50-01
Sr. Center Donations
2,000
-
1,000
1,000
-
0.00%
Total - Lks, Pks & Rec - Senior Center
9,026
8,679
7,500
7,500
-
0.00%
100-0000-340.17-35
5K Run/Walk Event
11,026
12,607
10,000
10,000
-
0.00%
100-0000-340.17-06
Special Events - Svcs Other Cities
100-0000-340.16-10
Recreation Fees - Community Ctr.
140,506
140,542
126,000
135,000
9,000
7.14%
100-0000-340.16-11
Non Resident Fees - Classes
1,291
1,335
2,000
2,000
-
0.00%
240
3,051
100-0000-340.17-30
Children's Fair
790
365
1,000
1,000
-
0.00%
100-0000-360.20-01
Rentals - Community Ctr.
778
1,441
3,000
3,000
-
0.00%
100-0000-360.20-50
Lake Use or Beach Use
100-0000-360.50-00
Gen Contribution/Donations
100-0000-360.50-03
After School Program Donations
100-0000-360.50-02
Recreational Donations
100-0000-360.50-03
After School Program Donations Total - Lks, Pks & Rec - Community Ctr.
100-0000-320.24-00
Special Event Permit Fee
100-0000-340.14-01
Palm Tree Remove/Relocate
100-0000-340.15-00
Park & Light Use Fees
100-0000-340.15-10
Park & Light Use Fees - Non Resident
100-0000-340.17-06
Special Events - Svcs Other Cities
100-0000-340.17-32
Winterfest Event
200,000 3,000
10,000
11,000
11,000
-
0.00%
157,391
366,290
153,000
162,000
9,000
5.88%
3,909
7,350
5,000
10,000
5,000
100.00%
-
23,645
17,727
20,000
20,000
-
0.00%
1,910
780
2,000
2,000
-
0.00%
2,688
1,570
2,700
3,000
300
11.11%
100-0000-360.20-02
Rentals - Parks
2,570
5,593
5,000
5,000
-
0.00%
100-0000-360.20-05
Rentals - Cultural Center
3,120
2,680
3,000
3,000
-
0.00%
100-0000-360.20-06
Rentals - Other
66,290
82,991
70,000
70,000
-
0.00%
100-0000-360.20-11
Rev. from Rent/Use Stadium
100-0000-360.30-00
Misc. Concessions
1,921
2,583
2,000
2,000
-
0.00%
106,053
121,274
109,700
115,000
5,300
4.83%
221,080
298,239
656,906
358,667
120.26%
110,000
110,000
-
221,080
408,239
766,906
358,667
87.86%
676,500
704,000
704,000
1,200,000
496,000
70.45%
23,339,957
24,596,445
24,854,611
27,115,197
2,260,586
9.10%
Total - Lks, Pks & Rec - Administration
100-0000-377.73-00
Transfer In - CFD's Parks
100-0000-360.60-07
Recover Expenditures - Parks & Rec.
-
Total - Park Maintenance 100-0000-360.63-01
Total Non-Departmental TOTAL REVENUE-FUND 100 (GENERAL)
76
0.00%
City of Lake Elsinore
City Council Department Mission Statement: To provide an overall quality of life in the City of Lake Elsinore by enhancing our security, recreation, and neighborhoods, delivering quality public services, preserving and enhancing the City’s economic prosperity, embracing the diversity of our citizens, and making Lake Elsinore’s place on the map a desirable place to raise a family.
Robert E. Magee Mayor
Daryl Hickman Councilmember
Natasha Johnson Mayor Pro Tem
Steve Manos Councilmember
77
Brian Tisdale Councilmember
City COUNCIL DEPARTMENT SYNOPSIS
City Council The Mayor and City Council serve as the elected legislative and policy-making body of the City of Lake Elsinore, enacting all laws and directing any actions necessary to provide for the general welfare of the community through appropriate programs, services and activities. They review and adopt the Operating Budget, Capital Improvement Programs, hold public hearings to solicit advice and listen to the Citizens of the City suggestions, complaints or concerns. The Mayor and City Council authorize contracts, purchases and sales of City property, approve agreements with other governmental agencies, and appoint City commissions, boards, and committees. The Department is comprised of (3) Division: The City Council, the Public Safety Advisory Committee and Citizen Corp. PSAC The five members of the Public Safety Advisory Commission (PSAC) are appointed by the City Council. The Commission responsibilities include but not limited to the following: • • • •
• • • • •
Establish a conduit of information from residents and businesses to their Public Safety, Code Enforcement and Emergency Service providers; Act as independent "eyes and ears" to augment staff efforts to protect and serve the public; Communicate through the City's Web site, printed information and community outreach; Seek community feedback and input from various community organizations, such as the Lake Elsinore Marine Search & Rescue (LEMSAR), Neighborhood Watch Groups, the Lake Elsinore Chamber of Commerce, Downtown Merchants Organization, Homeowners Associations, Neighborhood Watch groups, and others; Submit Public Safety recommendations to the City Council for consideration and report to the City Council in a regular basis; Assist the City with Disaster Preparedness and Crisis Management; Evaluate the cost and merits of creating a Lake Elsinore Citizen Corps; Seek grant funding for public safety related programs; Assist the community in solving local traffic safety concerns
Citizen Corp The Mission of a volunteer based Citizen Corps is to harness the power of every individual through education, training and volunteer service to make communities safer, stronger and better prepared for terrorism, crime, public health issues and disasters of all kinds. Citizen Corp has three sub-committees, which focus on funding, recruitment and training.
78
The City Council has entrusted the Public Safety Advisory Commission (PSAC) with the role of assisting staff in furthering emergency preparedness Citywide. Establishing a volunteer Citizen Corps to organize, train, equip and activate citizens during an emergency is a desirable element of the City’s emergency operations plan.
79
LAKE ELSINORE CITY COUNCIL MAJOR GOALS & ACCOMPLISHMENTS
City Council:
GOALS FOR FY 13/14 • Hold a public visioning session to establish future goals and priorities for the City on an annual basis. • Market and promote the revitalization and upgrade of the existing campground facility. • Adopt an ordinance requiring and regulating the undergrounding of utilities. • Adopt policies to enhance and promote the quality of life in Lake Elsinore. MAJOR ACCOMPLISHMENTS IN FY 12/13 • Celebrate the 125th Anniversary of the City of Lake Elsinore. • Adopted a fiscally sound and balanced budget. • Provided funding to community groups and organizations that assist residents in the City. • Maintained funding for Police and Fire services to ensure that high levels of public safety are provided to the • Promote the opening of the new boat launch facility and the use of the lake. • Open the Fire Station in Rosetta Canyon (when financially viable).
80
CITY OF LAKE ELSINORE City Council Meetings Cultural Center, 183 N. Main Street
81
CITY COUNCIL Department Summary
The City Council Department consists of the following Divisions: • City Council • Public Safety Advisory Committee (PSAC) • Citizen Corp .
DEPARTMENT SUMMARY TOTAL PERSONNEL SERVICES TOTAL CONTRACTUAL SERVICES TOTAL MATERIALS & SUPPLIES TOTAL
ACTUAL 2010-11 $ 93,950 $ 158,667 $ 1,838 $ 254,455
ACTUAL 2011-12 $ 78,522 $ $ 144,305 $ $ 1,640 $ $ 224,467 $
82
PERCENTAGE CURRENT ADOPTED CHANGE BUDGET BUDGET FY 12/13 vs FY 2012-13 2013-14 13/14 -9.88% 74,526 $ 67,160 -6.09% 206,646 $ 194,071 -30.48% 5,250 $ 10,900 7.52% 286,422 $ 272,131
CITY COUNCIL 2013/2014 ADOPTED BUDGET ALL FUNDS
FY 2012/2013 (Original)
FY 2012/2013 (Current)
FY 2013/2014 (Adopted)
CITY COUNCIL REVENUE SOURCES: General Fund Misc. Revenue Total General Fund Revenue
$ $
-
$ $
-
$ $
-
$
-
$
-
$
-
$
265,154
$
276,422
$
255,681
$
265,154
$
276,422
$
255,681
$
79,261 183,743 2,150 -
$
74,526 199,746 2,150 -
$
67,160 186,371 2,150 -
$
265,154
$
276,422
$
255,681
Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue TOTAL CITY COUNCIL REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE EXPENDITURES: General Fund 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital Special Revenue Funds 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
83
CITY COUNCIL
Account Number
Object
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12
Adopted Budget FY 2013-14
Percentage of Adopted Budget Over/(Under) Current Budget
100-4110-413.10-20
TEMP/PART-TIME EMPLOYEE
28,030
24,850
27,600
24,000
-13%
100-4110-413.10-40
EMPLOYEE INSURANCE
62,889
50,937
43,971
40,578
-8%
100-4110-413.10-65
RETIREMENT - FICA
1,687
1,549
1,700
1,488
-12%
100-4110-413.10-66
MEDICARE
394
362
400
348
-13%
100-4110-413.10-70
WORKERS COMPENSATION
628
549
525
458
-13%
100-4110-413.10-80
S.D.I.
322
274
330
288
-13%
93,950
78,522
74,526
67,160
-10%
-
-
-
115,793
120,762
139,888
138,513
-1%
37,030
13,715
30,508
33,358
9%
TOTAL PERSONNEL SERVICES 100-4110-413.20-01
ADVERTISING
100-4110-413.20-02
COMMUNITY PROMOTION
100-4110-413.20-18
PUBLICATIONS & MEMBERSHIP
100-4110-413.20-19
RENT OF PROPERTY & EQUIP
100-4110-413.20-20
PROFESS.-TECH.&OTHER SVCS
100-4110-413.20-22
TRAVEL & MEETING EXPENSE TOTAL CONTRACTUAL SERVICES
3,381
-
350
500
43%
4,518
26,000
9,000
-65%
2,250
2,607
3,000
5,000
67%
158,454
141,601
199,746
186,371
-7%
1,241
1,201
2,000
2,000
0%
100-4110-413.30-30
OFFICE SUPPLY(INCL.PRINT)
100-4110-413.30-33
SPECIAL DEPARTMENT SUPPLY
597
138
150
150
0%
TOTAL MATERIALS & SUPPLIES
1,838
1,339
2,150
2,150
0%
254,242
221,462
276,422
255,681
-8%
TOTAL
84
CITY COUNCIL - DETAIL Fund Number: 100-4110-413 Department: CITY COUNCIL
Division: CITY COUNCIL Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-02 COMMUNITY PROMOTION Chamber of Commerce State of the City Address/ Media Materials Misc. Gifts & Awards, flowers Volunteer Center RIVCO - Community Connect (211 Hotline)
$ $ $ $
85,000 4,000 500 6,000
Support to Community Organizations: Assistance League of Temecula Valley Boys & Girls Club of Southwest County Calif. Family Life Center - Planet Youth H.O.P.E. Journey Christian Ministries (Journey Martial Arts Program) Rape Crisis Center T.I.P WeTip, Inc.
$ $ $ $ $ $ $ $
2,000 9,500 2,000 10,000 2,000 5,000 10,000 2,513
Total
$
138,513
Total
$ $ $ $ $ $ $
9,000 2,000 500 14,278 2,850 4,730 33,358
20-18 Publications and Memberships WRCOG WeTip Misc Publications League of California Cities LAFCO SCAG 20-19 RENT OF PROPERTY EQUIP. Misc.
500 Total
20-20 Professional, Tech. & Other Svcs. State of the City video productions Miscellaneous Total 20-22 Travel & Meeting Expense Miscellaneous Total Total Contractual Services 30-30 Office Supplies Staples Total 30-33 Special Department Supply Staples Total Total Material & Supplies
85
$
500
$
6,000 3,000
$
9,000
$
5,000
$
5,000
$
186,371
$
2,000
$
2,000
$
150
$
150
$
2,150
CITY COUNCIL PSAC DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS FY 2012/2013 (Original)
FY 2012/2013 (Current)
FY 2013/2014 (Adopted)
PSAC REVENUE SOURCES: General Fund Misc. Revenue Total General Fund Revenue
$ $
Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue
$
TOTAL PSAC REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
-
$ $
-
$ $
-
$
-
$
$
-
$
-
$
-
$
6,450
$
6,450
$
6,450
$
6,450
$
6,450
$
6,450
$
5,700 750 -
$
4,900 1,550 -
$
5,700 750 -
$
6,450
$
6,450
$
6,450
-
-
-
-
-
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
86
CITY COUNCIL PUBLIC SAFETY ADVISORY COMMITTEE
Account Number
Object
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12
Percentage of Adopted Budget Over/(Under) Current Budget
Adopted Budget FY 2013-14
100-4112-413.20-01
ADVERTISING
-
84
700
1,500
114%
100-4112-413.20-02
COMMUNITY PROMOTION
-
-
1,000
1,000
0%
100-4112-413.20-17
POSTAGE & FREIGHT
-
-
600
600
0%
100-4112-413.20-19
RENT OF PROPERTY & EQUIP.
-
-
350
350
0%
100-4112-413.20-20
PROFESS.-TECH.&OTHER SVCS
-
197
1,000
1,000
0%
100-4112-413.20-22
TRAVEL & MEETING EXPENSE
21
153
750
750
0%
100-4112-413.20-23
TRAINING & EDUCATION TOTAL CONTRACTUAL SERVICES
100-4112-413.30-30 100-4112-413.30-33
OFFICE SUPPLY(INCL.PRINT)
-
-
500
500
0%
21
433
4,900
5,700
16%
-
151
750
750
0%
SPECIAL DEPARTMENT SUPPLY
-
-
800
-
-100%
TOTAL MATERIALS & SUPPLIES
-
151
1,550
750
-52%
21
584
6,450
6,450
0%
TOTAL
87
PUBLIC SAFETY ADVISORY COMMITTEE - DETAIL Fund Number: 100-4112-413 Department: CITY COUNCIL
Division: PSAC Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-01 ADVERTISING Miscellaneous
$
1,500
$
1,500
$
1,000
$
1,000
$
600
$
600
$
350
$
350
$
1,000
$
1,000
$
750
$
750
$
500
Total
$
500
Total Contractual Services
$
5,700
$
750
$
750
$
-
Total
$
-
Total Material & Supplies
$
750
Total
20-02 COMMUNITY PROMOTION Miscellaneous Total 20-17 POSTAGE & FREIGHT Miscellaneous Total 20-19 RENT OF PREOPERTY & EQUIPMENT Miscellaneous Total 20-20 PROFESS.-TECH&OTHER SVCS Miscellaneous Total 20-22 TRAVEL & MEETING EXPENSE Miscellaneous Total 20-23 TRAINING & EDUCATION Miscellaneous
30-30 Office Supplies Staples Total 30-33 SPECIAL DEPT. SUPPLIES Staples
88
CITY COUNCIL CITIZEN CORP DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS FY 2012/2013 (Original)
FY 2012/2013 (Current)
FY 2013/2014 (Adopted)
CITIZEN CORP REVENUE SOURCES: General Fund Misc. Revenue Total General Fund Revenue
$ $
Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue
$
TOTAL CITIZEN CORP REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
-
$ $
-
$ $
-
$
-
$
$
-
$
-
$
-
$
10,000
$
10,000
$
10,000
$
10,000
$
10,000
$
10,000
$
2,000 8,000 -
$
2,000 8,000 -
$
2,000 8,000 -
$
10,000
$
10,000
$
10,000
-
-
-
-
-
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
89
CITY COUNCIL CITIZEN CORP
Account Number
Object
100-4113-429.20-02
COMMUNITY PROMOTION
100-4113-429.20-20
PROFESS.-TECH.&OTHER SVCS
100-4113-429.20-23
TRAINING & EDUCATION
Actual 2010-11
TOTAL CONTRACTUAL SERVICES
Current Budget FY 2012-13
Actual 2011-12
Percentage of Proposed Budget Over/(Under) Current Budget
Proposed Budget FY 2013-14
-
-
-
192
2,271
2,000
500
-75%
2,000
1,000
-50%
2,000
2,000
0%
192
2,271
500
100-4113-429.30-30
OFFICE SUPPLIES/PRINTING
53
1,252
400
1,000
150%
100-4113-429.30-33
SPECIAL DEPARTMENT SUPPLY
2,764
8,452
7,600
7,000
-8%
TOTAL MATERIALS & SUPPLIES
2,817
9,704
100-4113-429.40-50
8,000
8,000
0%
CAPITAL OUTLAY - MACH. & EQUIP.
5,250
-
-100%
GRANT REIMBURSEMENT
(5,250)
TOTAL MATERIALS & SUPPLIES TOTAL
90
-100%
-
-
-
-
3,009
11,975
10,000
10,000
0%
CITIZEN CORP - DETAIL Fund Number: 100-4113-429 Department: CITY COUNCIL
Division: CITIZEN CORP Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-01 COMMUNITY PROMOTIONS Miscellaneous Total 20-20 PROFESS.-TECH&OTHER SVCS Miscellaneous Total 20-23 TRAVEL & EDUCATION Miscellaneous Total Total Contractual Services 30-30 Office Supplies Staples Total 30-33 Special Department Supply Misc. Vendors Total Total Material & Supplies
$
500
$
500
$
500
$
500
$
1,000
$
1,000
$
2,000
$
1,000
$
1,000
$
7,000
$
7,000
$
8,000
$
-
$
-
$
-
40-50 MACHINERY & EQUIP Total Total Material & Supplies
91
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City of Lake Elsinore
City Treasurer Department Mission Statement: To monitor and validate the safe collection, investment, custody and disbursement of City Funds. The City Treasurer is elected by the citizens of Lake Elsinore and serves a four-year term and Manager. The City Treasurer is also a member of the Mayor’s Audit and Budget Committee.
City Hall, Downtown Lake Elsinore
92
CITY TREASURER DEPARTMENT SYNOPSIS City Treasurer The City Treasurer is elected by the citizens of Lake Elsinore and serves a four-year term and works closely the Administrative Services Department and the Office of the City Manager.
93
LAKE ELSINORE PUBLIC WORKS DEPARTMENT MAJOR GOALS & ACCOMPLISHMENTS
City Treasurer's Office: GOALS FOR FY 13/14 • Review and give input into financial budget process for current year and five year budget projections. • Cooperate with the Audit/Budget Committee in the creation of a five year budget and an associated Strategic Plan. • Serve as a member of the Budget Committee, along with two Council members with support from City Manager MAJOR ACCOMPLISHMENTS IN FY 12/13 • Participate as a member of the Audit/Budget Committee in accordance with City Policy 200-7 and 300-1. • Collaborate with the Administrative Services Director on all matters regarding the Council's Investment Policy. • Continue working on the establishment of a comprehensive audit policy that includes provision for an audit
94
City of Lake Elsinore Program Demand & Workload Indicators and Performance Standards For Budget Year 2013/2014
Treasury Department
Actual FY 12-13
Projected FY 13-14
Demand and Workload Indicators 1
Inspect's the City's accounting records for fiscal responsibility and accuracy
100%
100%
2
Participates in the annual audit and budget process
100%
100%
3
Review City investments
100%
100%
95
CITY TREASURER Department Summary The City Treasurer Department consists of the following Division: • City Treasurer Note: Treasurer is not accepting salary at this time.
DEPARTMENT SUMMARY TOTAL PERSONNEL SERVICES TOTAL CONTRACTUAL SERVICES TOTAL MATERIALS & SUPPLIES TOTAL
ACTUAL 2010-11 $ $ $ $
CURRENT BUDGET 2012-13
ACTUAL 2011-12 -
$ $ $ $
-
96
$ $ $ $
PERCENTAGE CHANGE FY 12/13 vs FY 13/14
ADOPTED BUDGET 2013-14 -
$ $ $ $
-
CITY TREASURER
ACCOUNT NUMBER 100-4118-415.10-20 100-4118-415.10-40 100-4118-415.10-65 100-4118-415.10-66 100-4118-415.10-70 100-4118-415.10-80 100-4118-415.20-18 100-4118-415.20-22 100-4118-415.20-23
OBJECT TEMP/PART-TIME EMPLOYEE EMPLOYEE INSURANCE RETIREMENT - FICA MEDICARE WORKERS COMPENSATION S.D.I. TOTAL PERSONNEL SERVICES PUBLICATIONS & MEMBERSHIP TRAVEL & MEETING EXPENSE TRAINING & EDUCATION TOTAL CONTRACTUAL SERVICES TOTAL
ACTUAL 2010-11 -
$
$ $
Note: Treasurer is not accepting salary at this time.
97
Current Budget FY 2012-13
ACTUAL 2011-12
$
- $ - $
-
Adopted Budget FY 2013-14
Percentage of Adopted Budget Over/(Under) Current Budget
City of Lake Elsinore
City Attorney Department Mission Statement: To provide the City with the highest quality, responsive and preventative legal services and to identify legal options and strategies for implementing and achieving the goals, objectives and policies of the City Council.
Cultural Center, Downtown Main Street
98
CITY ATTORNEY DEPARTMENT SYNOPSIS City Attorney The City Attorney’s Office provides prompt and thorough legal advice to the City Elected Officials, Boards, Commissions, and staff. The City Attorney also represents the City of Lake Elsinore in all litigation involving the City, its Elected Officials or employees acting in their official positions.
99
CITY OF LAKE ELSINORE MAJOR GOALS & ACCOMPLISHMENTS
City Attorney GOALS FOR FY 13/14 • General counsel - To provide day-to-day legal advice and counseling to the City Council, the City Manager, administrative staff, boards, commissions and committees and the various departments, divisions and staff of the City of Lake Elsinore. To attend meetings, conferences and work sessions as needed or directed. • Litigation - To represent the City of Lake Elsinore in civil cases in which the City is a party. To supervise contract legal counsel obtained by the City for specialized legal needs. • Ordinances and resolutions - To prepare recommendation to City Council regarding Ordinance adoption/revision & • Review and update City Council Policy Manual in conjunction with City Clerk's office. • Contracts and other legal documents - To prepare and review all legal documents and contracts related to the City of Lake Elsinore. • • • •
Continue to assist staff in the implementation and monitoring of MSHCP. Update City/Agency Record Retention Procedures in conjunction with City Clerk's office. Assist Agency Finance Team with tax increment reports, budget matters and financial statements and reports. Review City fee programs and cost recovery administration in conjunction with Administrative Services Department.
• Continue to assist Agency with Low and Moderate Income Housing Fund compliance matters and evaluation of proposed affordable housing projects. ▪ Monitor State Budget Legislation, advise City and Agency regarding impacts and continue to promote actions to protect Agency projects and revenues for the community. • Prepare periodic reports to City Council regarding City Attorney's Office and Budget. MAJOR ACCOMPLISHMENTS IN FY 12/13 • Assisted and advised the City in connection with completion and adoption of General Plan Update, Housing Element, Climate Action Plan and Downtown Master Plan. • Monitored LEAPS and advise Council and Staff. • Monitor and assist staff in implementation of Amended and Restated DDA and related documentation (McMillinSummerly/Civic). • Monitor and assist staff in implementation of Pottery Court DDA.
100
City of Lake Elsinore Program Demand & Workload Indicators and Performance Standards For Budget Year 2013/2014 City Attorney's Office Demand and Workload Indicators
Actual
Projected
FY 12-13
FY 13-14
1
Advise City Council and staff of key changes in municipal law as it pertains to the City's activities
100%
100%
2
Accurately interpret and clarify City Council and City Manager direction
95%
95%
3
Legal work and assignments completed in a timely manner with in established time frame
95%
100%
4
Achieves the best possible legal outcomes for the City's interests given the issues that arise
100%
100%
5
Provides an efficient and effective knowledge of other government regulations and case law regarding municipal government and issues facing the City
90%
95%
6
When aware of , proactively identify potential issues to avoid problems for occurring
90%
90%
101
CITY ATTORNEY Department Summary The City Attorney Department consists of the following Division: • City Attorney
DEPARTMENT SUMMARY TOTAL PERSONNEL SERVICES TOTAL CONTRACTUAL SERVICES TOTAL MATERIALS & SUPPLIES TOTAL
ACTUAL 2010-11 $ $ $ $
ACTUAL 2011-12
- $ 362,821 $ - $ 353,744 $
- $ 353,744 $ - $ 353,744 $
102
CURRENT BUDGET 2012-13 325,000 325,000
Adopted BUDGET 2013-14 $ $
325,000 -8.13%
Percentage Change FY 12/13 vs FY 13/14 0.00% -100.00%
CITY ATTORNEY 2013/2014 ADOPTED BUDGET ALL FUNDS
FY 2012/2013 (Original)
FY 2012/2013 (Current)
FY 2013/2014 (Adopted)
CITY ATTORNEY REVENUE SOURCES: General Fund Misc. Revenue Total General Fund Revenue
$ $
Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue
$
TOTAL CITY ATTORNEY REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
-
$ $
-
$ $
-
$
-
$
$
-
$
-
$
-
$
325,000
$
325,000
$
325,000
$
325,000
$
325,000
$
325,000
$
325,000 -
$
325,000 -
$
325,000 -
$
325,000
$
325,000
$
325,000
-
-
-
-
-
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
103
CITY ATTORNEY
Account Number 100-4116-415.20-21
Object
Actual 2010-11
Actual 2011-12
Current Budget FY 2012-13
Adopted Budget FY 2013-14
Percentage of Adopted Budget Over/(Under) Current Budget
LEGAL SERVICES
362,821
353,744
325,000
325,000
0%
TOTAL CONTRACTUAL SERVICES
362,821
353,744
325,000
325,000
0%
104
CITY ATTORNEY - DETAIL Fund Number: 100-4116-415 Department: CITY ATTORNEY
Division: CITY ATTORNEY Program: CONTRACTUAL SERVICES FY 2013-14 Adopted Budget
20-21 LEGAL SERVICES Basic Service Special Matters Special Labor Counsel Special Litigation Counsel
120,000 160,000 20,000 25,000 Total Total Contractual Services
105
$
325,000
$
325,000
City of Lake Elsinore
City Clerk Mission Statement: The City Clerk’s Department serves as the Custodian for official City records, election oversight and records management. The City Clerk’s mission is to provide courteous and expeditious dissemination of material and information to City departments, the public, and other agencies. To produce and maintain agendas, minutes, recordings of all City Council actions, filing of public notices and administration of City records. To oversee elections enfuring all legal requirements, local and state, are met by all candidates and committees. In addition, to make sure that registered voters have all the necessary information required to make sure that their vote will count.
City of Lake Elsinore Downtown
106
CITY OF LAKE ELSINORE CITY CLERK'S OFFICE ORGANIZATIONAL CHART FISCAL YEAR 2013-2014
City Clerk Virginia Bloom
Deputy City Clerk Diana Gutierrez
Office Specialist II Kathi Weathers
107
CITY CLERK DEPARTMENT SYNOPSIS City Clerk The City Clerk attends all meetings of the City Council, keeps accurate records of the City Council proceedings, retains custody of the City seal and records, and maintains the ordinance and resolutions books. The Clerks Office conducts all municipal elections as scheduled, as well as any special elections. The City Clerk Office publishes all ordinances adopted by the City Council and advertising notices of hearings, bid openings and legal notices.
108
CITY OF LAKE ELSINORE MAJOR GOALS & ACCOMPLISHMENTS City Clerk Goals for FY 13/14 • Implement an electronic staff report and agenda management system to streamline the preparation process, reduce errors, tracking of legislative actions, uniformity of Staff Reports, Resolutions, Ordinances and Agreements and assist with document management. • Implement an electronic portal of public access to all public records and tracking of public records requests. • Update the City’s website to incorporate electronic agendas for public access and improvements. • Implement a Records Management program for citywide records naming and filing system. • Train personnel for upcoming City General Election. • Training of personnel on FPPC filing requirements of Statements of Economic Interests, Campaign reporting and Ethics Training. Future Goals • Development of a Contracts Management and Tracking system. • Finalize City Clerk’s Department Procedures Manual. • Review of all off-site storage documents for purging of documents pursuant to records retention schedule. • Research for consideration of implementation of Passport Program. • Continue education of director and staff for certification programs and association committees. • Implement a City Clerk’s fee schedule for services. • Review and revise all Council Policies with City Attorney. • Create a City Directory to include all commissions, committees and ad hoc advisory groups. Major Accomplishments in FY 12/13 • Implemented a billing system of CFD records management. • Create a legislative calendar for better administration and tracking of Council appointments to other legislative organizations. • Hire and train a Deputy City Clerk for better office management and customer service. • Prepared and presented for approval outstanding Commission minutes. • Prepared and conducted filing official obligations relating to the Statewide Primary Election and City's General Election. • Recruited volunteers for appointment to both the Planning Commission and Public Safety Advisory Commission. • Prepared and conducted recruitment for Interim City Manager; worked with Professional Recruitment firm for Permanent City Manager.
109
City of Lake Elsinore Program Demand & Workload Indicators and Performance Standards For Budget Year 2013/2014 City Clerk's Office Demand and Workload Indicators
Actual FY 12-13
Projected FY 13-14
1
City Council Agenda Packets
26
27
2
Claims Processed
20
22
3
Resolutions Processed
80
80
4
Proclamations/Awards Prepared
65
75
5 6
Ordinances Processed Public Records Requests
10 235
15 250
110
CITY CLERK Department Summary The City Clerk Department consists of the following Division: • City Clerk
ACTUAL DEPARTMENT SUMMARY 2009-10 TOTAL PERSONNEL SERVICES $ 136,601 TOTAL CONTRACTUAL SERVICES $ 56,864 TOTAL MATERIALS & SUPPLIES $ 2,394 TOTAL $ 195,858
$ $ $ $
ACTUAL ACTUAL 2010-11 2011-12 129,709 $ 208,700 154,575 $ 13,308 3,609 $ 1,076 223,083 $ 223,083
111
$ $ $ $
CURRENT ADOPTED BUDGET BUDGET 2012-13 2013-14 252,366 $ 296,031 104,150 $ 64,800 2,350 $ 4,350 358,866 $ 365,181
PERCENTAGE CHANGE FY 12/13 vs FY 13/14 17.30% -37.78% 85.11% 1.76%
CITY CLERK 2013/2014 ADOPTED BUDGET ALL FUNDS
FY 2012/2013 (Original)
FY 2012/2013 (Current)
FY 2013/2014 (Adopted)
CITY CLERK REVENUE SOURCES: General Fund Misc. Revenue Total General Fund Revenue
$ $
Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue
$
-
-
$ $
-
$
-
-
$ $
-
$
-
-
-
TOTAL CITY CLERK REVENUE
$
-
$
-
$
-
Impact on General Fund: General Fund Support Required
$
358,866
$
358,866
$
365,181
$
358,866
$
358,866
$
365,181
$
254,866 100,150 3,850 -
$
254,866 100,150 3,850 -
$
296,031 64,800 4,350 -
$
358,866
$
358,866
$
365,181
TOTAL REVENUE
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
112
CITY CLERK DEPARTMENT
Account Number
Object
100-4117-411.10-10
REGULAR EMPLOYEES
100-4117-411.10-30
OVERTIME
100-4117-411.10-37
Cell Phone Allowance
100-4117-411.10-40
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12
Percentage of Adopted Budget Over/(Under) Current Budget
Adopted Budget FY 2013-14
77,754
127,399
170,934
196,777
15%
-
2,199
1,000
-
-100%
720
480
-
-100%
EMPLOYEE INSURANCE
25,355
34,018
37,632
45,132
20%
100-4117-411.10-60
RETIREMENT - PERS
19,177
32,072
31,961
35,910
12%
100-4117-411.10-65
RETIREMENT - FICA
4,857
8,167
6,779
12,200
80%
100-4117-411.10-66
MEDICARE
1,136
1,910
1,287
2,853
122%
100-4117-411.10-70
WORKERS COMPENSATION
520
798
880
1,098
25%
100-4117-411.10-80
S.D.I.
910
1,416
1,413
2,059
46%
129,709
208,700
252,366
296,031
17%
ADVERTISING
10,943
4,394
7,500
10,000
33%
72,947
-
75,000
25,000
-67%
TOTAL PERSONNEL SERVICES 100-4117-411.20-01 100-4117-411.20-02
COMMUNITY PROMOTIONS
100-4117-411.20-05
ELECTION
100-4117-411.20-17
POSTAGE & FREIGHT
878
608
1,000
1,100
10%
100-4117-411.20-18
PUBLICATIONS & MEMBERSHIP
365
2,497
3,000
1,650
-45%
100-4117-411.20-19
RENT OF PROPERTY & EQUIP.
1,428
-
100-4117-411.20-20
PROFESS.-TECH.&OTHER SVCS
67,353
2,659
8,450
8,450
0%
100-4117-411.20-22
TRAVEL & MEETING EXPENSE
89
1,037
4,200
5,500
31%
100-4117-411.20-23
TRAINING & EDUCATION TOTAL CONTRACTUAL SERVICES
100-4117-411.30-30
OFFICE SUPPLY(INCL.PRINT)
100-4117-411.30-33
SPECIAL DEPT. SUPPLIES
572
2,114
5,000
13,100
162%
154,575
13,308
104,150
64,800
-38%
2,861
705
1,500
1,500
0%
748
371
850
2,850
235%
3,609
1,076
2,350
4,350
85%
287,893
223,083
358,866
365,181
2%
TOTAL MATERIALS & SUPPLIES TOTAL
-
113
CITY CLERK - DETAIL Fund Number: 100-4117-411 Department: CITY CLERK
Division: CITY CLERK Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-01 ADVERTISING Newspaper publications of Public Hearing Notices and Ordinances Total 20-05 ELECTIONS Elections (est. of citywide and annexation) Total 20-17 POSTAGE & FREIGHT Public Records Requests Fed-Ex costs for mailing agendas to City Attorney Total 20-18 PUBLICATIONS & MEMBERSHIP City Clerks Association of California International Institute of Municipal Clerks National Notary Association Western Cities Magazines Total 20-20 PROFESS.-TECH&OTHER SVCS Archive Management Annual Storage fee Records Purging and Destruction fee Code Publishing on-line hosting of Municipal Code Wireless Access Monthly Maintenance Code Publishing Municipal Code Supplements Total 20-22 TRAVEL & MEETING EXPENSE City Clerk Conferences Mileage to County Recorder/ROV Offices Total
$
10,000
$
10,000
$
25,000
$
25,000
$ $
300 800
$
1,100
$ $ $ $
500 500 350 300
$
1,650
$ $ $ $ $
1,500 1,000 350 3,600 2,000
$
8,450
$ $
5,000 500
$
5,500
20-23 TRAINING & EDUCATION Notary Public City Clerks Annual Conference League of California Cities New Law Conference CEPO - Contining Education for Public Officials
600 5,000 5,000 2,500 Total Total Contractual Services
114
$
13,100
$
64,800
CITY CLERK - DETAIL Fund Number: 100-4117-411 Department: CITY CLERK 30-30 OFFICE SUPPLIES Misc. Vendors
Division: CITY CLERK Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES
Total 30-33 SPECIAL DEPT. SUPPLIES Minute Books & Paper, etc. Special Dept. Supplies Adj. Total Total Material & Supplies
115
$
1,500
$
1,500
$ $
1,350 1,500
$
2,850
$
4,350
City of Lake Elsinore
City Manager’s Office Mission Statement: To implement the policies and programs adopted by the City Council through the administration of all day to day municipal operations and activities. To develop an aggressive economic development strategy for the community. Uphold the Extreme Customer Service to the citizens of Lake Elsinore and welcome development that will enhance the City’s growth and mission.
Storm LED Sign, 15 Fwy
116
CITY OF LAKE ELSINORE CITY MANAGER'S OFFICE ORGANIZATIONAL CHART FISCAL YEAR 2013 - 2014 City Manager Grant Yates
Executive Assistant Susan Reid
Management Analyst Nicole Dailey
117
CITY MANAGER'S DEPARTMENT SYNOPSIS City Manager The City Manager is appointed by the Mayor and City Council and is responsible for implementing goals and providing administrative direction to all City departments in full accordance with the policies established by the Mayor and City Council. The City Manager enforces all laws and ordinances. The City Manager’s Office is committed to the policy of providing extreme customer services to the community, promotes overall safety to the staff and citizens of Lake Elsinore.
118
CITY OF LAKE ELSINORE MAJOR GOALS & ACCOMPLISHMENTS
City Manager's Office ADMINISTRATION GOALS FOR FY 13/14 • Establish an annual goal setting/visioning meeting with the City Council to identify projects and programs and to set priorities. This could be done in increments of one year, three years and five years and revised annually. • Adhere to an "Extreme Customer Service" policy. • Complete the General Plan Update process and have the City Council approve the update and all of the associated documents. • Hire a grant writer or a consultant to secure available grant funding for City programs and projects. • Install web cameras at several strategic locations such as a Diamond Stadium, the Look Out and at the lake to promote the City. • Research and plan a strategic planning session including exploring options for a Community Citizen's survey. • Create a comprehensive 3-year communications and community outreach plan. • Research various streamlined funding/permitting possibilities for future consideration on the Lake. • Explore and identify an action plan to address the City's homeless population. • Attend monthly community meetings for various groups including Cops n Clergy, Chamber EDC, Downtown Merchant's Association, Chamber Board Meetings, Southwest Legislative Council, Student of the Month and WRCOG TAC meetings.
MAJOR ACCOMPLISHMENTS IN FY 12/13 • Implement a citywide clean up/beautification program and remove dilapidated structures and buildings to improve the overall appearance of the City. • Complete the boat launch project at the campground and have a request for proposals prepared to solicit development proposals to improve the campground. • Explore the feasibility of establishing a joint power lake authority (JPLA) to manage and improve the lake. • The City Council and City staff reduced operating costs and increased revenues approximately by $1.9 million while maintaining all services. • Developed and implemented the citizen volunteer program. • Completion and leasing of the Pottery Court Affordable residential project. • Hire additional Code Enforcement staff. ECONOMIC DEVELOPMENT GOALS FOR FY 12/13 • Work closely with the Chamber of Commerce and other economic development organizations to further economic development opportunities in the city and region. • Utilize the City's Website/TV Channel/Social Media as a dynamic economic development resource. • Outreach to local businesses and provide assistance as identified.
119
City of Lake Elsinore Program Demand & Workload Indicators and Performance Standards For Budget Year 2013/2014
City Manager's Office Demand and Workload Indicators
Actual
Projected
FY 12-13
FY 13-14
2
3
80%
80%
1
Conduct Community Workshops/Study Sessions to strategize regarding future Capital Improvement Projects and Budget Planning.
2
Meet weekly with the Executive Management team to brainstorm and collaborate regarding key projects and programs within the City.
3
Host a State of the City Program on behalf of the City Council in coordination with the Chamber of Commerce.
1
1
4
Restructure and hire key personnel or consultants to create a store staffing model for the City.
5
75%
5
Initiate and attend monthly collaboration meetings with the Elsinore Valley Municipal Water District.
N/A
12
6
Increase followers on social media sites by 25%.
970
1,163
120
CITY MANAGER'S OFFICE Department Summary The City Manager's Office consists of the following Divisions: • City Manager / Administration
DEPARTMENT SUMMARY TOTAL PERSONNEL SERVICES
ADOPTED CURRENT BUDGET BUDGET ACTUAL ACTUAL ACTUAL 2013-14 2012-13 2009-10 2010-11 2011-12 $ 599,500 $ 536,384 $ 704,142 $ 439,459 $ 448,157
TOTAL CONTRACTUAL SERVICES
$
21,311 $
TOTAL MATERIALS & SUPPLIES
$
887
TOTAL CAPITAL OUTLAY
$
2,831
$
29,000
67,400
$
16,795
-75.08%
8,400
$
10,000
19.05%
- $
-
805 $
1,457 $
- $
- $
- $
$
540,020
$
121
734,599
1.98%
$
$
TOTAL $ 621,698
PERCENTAGE CHANGE FY 12/13 vs FY 13/14
$
515,259
$
474,952
-7.82%
CITY MANAGER 2013/2014 ADOPTED BUDGET ALL FUNDS
FY 2012/2013 (Original)
FY 2012/2013 (Current)
FY 2013/2014 (Adopted)
CITY MANAGER REVENUE SOURCES: General Fund Misc. Revenue Total General Fund Revenue
$ $
-
$ $
-
$ $
Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue
$
28,824 -
$
28,824 -
$
$
-
$
-
$
-
$
860,371
$
515,259
$
474,952
$
889,195
$
544,083
$
474,952
$
681,863 172,608 5,900 -
$
439,459 67,400 8,400 -
$
448,157 16,795 10,000 -
$
860,371
$
515,259
$
474,952
TOTAL CITY MANAGER REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
-
-
-
EXPENDITURES: General Fund 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES Special Revenue Funds 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
28,824
$
889,195
122
28,824
$
544,083
-
$
474,952
CITY MANAGER DEPARTMENT
Account Number
Object
100-4120-413.10-10
REGULAR EMPLOYEES
100-4120-413.10-20
TEMP/PART-TIME EMPLOYEE
100-4120-413.10-30
OVERTIME
100-4120-413.10-37
CELL PHONES
100-4120-413.10-39
CAR ALLOWANCE
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12
369,478
532,423
-
-
330
2,267
304,343
Percentage of Adopted Budget Over/(Under) Current Budget
Adopted Budget FY 2013-14 329,810
8%
1,294
-
-100%
480
480
0%
4,800
100-4120-413.10-40
EMPLOYEE INSURANCE
52,269
45,616
38,960
45,132
16%
100-4120-413.10-60
RETIREMENT - PERS
83,078
87,859
65,385
38,608
-41%
100-4120-413.10-65
RETIREMENT - FICA
17,026
16,503
16,768
16,338
-3%
100-4120-413.10-66
MEDICARE
5,463
7,812
5,161
4,782
-7%
100-4120-413.10-70
WORKERS COMPENSATION
5,694
9,006
4,383
5,383
23%
100-4120-413.10-80
S.D.I. TOTAL PERSONNEL SERVICES
100-4120-413.20-01
ADVERTISING
100-4120-413.20-02
COMMUNITY PROMOTION
100-4120-413.20-17
POSTAGE & FREIGHT
100-4120-413.20-18
PUBLICATIONS & MEMBERSHIP
3,046
2,656
2,685
2,824
5%
536,384
704,142
439,459
448,157
2%
354
500
500
0%
42
1,320
5,000
5,000
0%
196
29
100
100
0%
1,763
498
600
1,370
128%
100-4120-413.20-20
PROFESS.-TECH.&OTHER SVCS
132
24,577
59,500
7,825
-87%
100-4120-413.20-22
TRAVEL & MEETING EXPENSE
698
2,223
1,500
1,500
0%
100-4120-413.20-23
TRAINING & EDUCATION
200
500
150%
2,831
29,000
67,400
16,795
-75%
805
1,177
2,500
2,500
0%
TOTAL CONTRACTUAL SERVICES 100-4120-413.30-30
OFFICE SUPPLY(INCL.PRINT)
100-4120-413.30-33
SPECIAL DEPARTMENT SUPPLY
-
280
5,900
7,500
27%
TOTAL MATERIALS & SUPPLIES
805
1,457
8,400
10,000
19%
540,020
734,599
515,259
474,952
-8%
TOTAL
123
CITY MANAGER - DETAIL Fund Number: 100-4120-413 Department: CITY MANAGER
Division: CITY MANAGER Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-01 ADVERTISING Miscellaneous - Press Enterprise Public Meetings 5 @$92 20-02 COMMUNITY PROMOTION Miscellaneous Promotional Items for events, trade shows, etc.
$
40 460
Total
$
500
Total
$ $ $
2,000 3,000 5,000
$
100
Total
$
100
Total
$ $ $ $ $
100 100 670 500 1,370
20-17 POSTAGE & FREIGHT Miscellaneous
20-18 PUBLICATIONS & MEMBERSHIP ICMA ICSC Rotary CALED Annual Membership 20-20 PROFESS.-TECH&OTHER SVCS Miscellaneous Employee Service Pins Riverside County Title Searches State of the City AV/Technical Support SOC Video Productions - Est. @ $6000 Mail Service Bureau
200 525 200 900 6,000 Total
20-22 TRAVEL & MEETING EXPENSE SWCC, ICMA, ICSC
$
7,825
$
1,500
$
1,500
$
500
$
500
$
16,795
Total
$ $
2,500 2,500
Total
$ $ $ $
500 2,000 5,000 7,500
$
10,000
Total
20-23 TRAVEL & EDUCATION Total Total Contractual Services 30-30 OFFICE SUPPLIES Staples 30-33 SPECIAL DEPT. SUPPLIES Miscellaneous Printer Cartrigages/Toner ( 8 @ $250) See-Click Fix - IT will place in their budget?
Total Material & Supplies 124
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City of Lake Elsinore
Administrative Services Department Mission Statement: The Administrative Services Department’s mission is to provide to the public and citizens accountability and stewardship of the City’s Business. We accomplish this through our Annual Budget Process, Audit & Reporting Activities, high quality employee relations of our Human Resources Division, and internal/external automation functions developed by our Information Technology Division.
Historic Downtown Entry Sign
125
CITY OF LAKE ELSINORE ADMINISTRATIVE SERVICES ORGANIZATION CHART FISCAL YEAR 2013-2014
Director of Administrative Services James Riley
Finance Administrator Nancy Lassey
Accountant I Vacant
Graphics Technician
Human Resources, Administrator Vacant
Information Technology Administrator John Herrera Jr.
Human Resources Assistant Jennifer Perrault
Vacant
Information Technology Analyst Vacant
Jill Turk
Account Specialist II Frances Ramirez
Human Resources Technician Carrie Hanes
Account Specialist II Joanne Jackson Account Specialist I Part time
126
Information Technology Tech Part Time Mark Fox
ADMINISTRATIVE SERVICES DEPARTMENT SYNOPSIS Administrative Services The Administrative Services Department provides customer support for all City Departments, to across all City Departments. The Department is comprised of (4) Divisions: The Finance, Human Resources, Risk Management, and Information Technology. Finance Division The Finance Division is responsible for general accounting, payroll, accounts payable, cash cashiering, business license. Financial transactions are recorded in compliance with Generally Accepted Accounting Principles (GAAP). In addition, the Department oversees the annual budget, Human Resources Division The Human Resources Division is to maintain a comprehensive employment package for the City. The Division is involved in compensation studies, labor negotiations, comprehensive personnel recruitment and advertising personnel administration. Risk Management Division The Risk Management Division is responsible for ensuring employee safety, the prompt and fair
claims. Information Technology Division The Information Technology Division aggressively addresses all technology challenges and establishes enhancements computer programs and web-based systems, which can be critical to individual requirements or citywide to each Department/Division.
127
CITY OF LAKE ELSINORE MAJOR GOALS & ACCOMPLISHMENTS
Administrative Services Department FINANCE DIVISION
GOALS FOR FY 13/14
BUDGETING • Prepare monthly budget reports for each department by 2 weeks after the close of each month. • Obtain the Distinquished Budget Award from GFOA • Perform fee analysis, update fee schedules throughout City, and process updated resolution. ACCOUNTING • Prepare monthly budget reports for each department by 2 weeks after the close of each month. • Reduce annual audit completion time to 5 months from close of fiscal year. • Reduce CAFR completion time to 6 months from close of fiscal year. • Reduce Fiscal Agent Activity recording to one month after statements are received. • Reduce need to journal entry corrections and reclassifications. • Obtain Certificate of Achievement of Excellenc in Financial Reporting from GFOA ACCOUNTS PAYABLE • Implement the Positive Pay system through SunGard and bank. • Enhance Laser Fiche template to include journal entry, encumbrance, and liquidation documents. • Continue to scan prior fiscal year documents into Laser Fiche. • Cross-train payable process within division. ACCOUNTS RECEIVABLE • Implement the use of laser fiche document management for account receivable records. BUSINESS LICENSING • Implement annual fire inspection fee and procedures to be cordinated with the Fire Safety Division. CENTRALIZED CASHIERING • Expand duties cashier's duties to include internal and external fee reporting. PAYROLL • Set up PDF printer in AS400 for digital payroll report creation. • Implement the use of Laser Fiche system for document management of employee time sheets. GRAPHICS • Prepare the Parks & Recreation Quarterly Brochure for web-site and printing. • Provide graphics for various projects, advertising , etc. throughout the City. • Take photographs of City-scapes and events for future graphic projects and economic development. FUTURE GOALS • Upgade AS400 to One Solution Software so that the City can implement an e-payment system via the Web site. • Prepare policy documents for cash management, petty cash handling, cashiering, accounts payable, accounts receivable, and payroll with the emphasis of ethical behavior and internal controls. • • • •
Purchase and implement account receivable interface module for AS400 governmental accounting system. Hire additional Accountant to improve year-end, reporting, and budgeting processes. Continue to improve work-flows and reduce stress levels of staff. Improve employee motivation and City internal culture.
128
Administrative Services Department, CONT. MAJOR ACCOMPLISHMENTS IN FY 12/13 • Completed prep and laser fiche scanning of 2007/2008 Accounts Payable documents. • Implement procedure in which Finance reviews all staff reports and fiscal impact from all departments prior to council approval. • • • • • • •
Improved DSL Business License system and AS400 revenue matching process. Prepared the Parks & Recreation Quarterly Brochure for web-site and printing. Performed shredding document event to destroy stale dated documents. Graphics designed the City's 125 Year logo. Centralized Grant tracking and reporting for improved recording and audit results. Improved budget preparation, communication, and reporting process Obtained the Distinquished Budget Award from GFOA for 2012/2013
HUMAN RESOURCES GOALS FOR FY 13/14 • Continue working on preparing written procedures and policies for all Human Resource division functions. • Continue development of Management/ Confidential MOU Unit. This would be for managers, exempt employees, human resources and payroll personnel. • Organize and establish the City first Health Fair for staff. • Present on-going Safety procedures to staff as the City's Safety Policy is updated. • Develop employment contracts for all Directors.
MAJOR ACCOMPLISHMENTS IN FY 12/13 • Development of department emergency information folders. A copy of these would be in each department so that in an emergency anyone in that department will be able to pick it up and know what to do. • Discussed tier-two of PERS retirement system as it related to new employees. • Discussed changes to consider in regards to Retiree Medical Benefits. RISK MANAGEMENT GOALS FOR FY 13/14 • Continue to review results from Risk management evaluation and consider changes or adjustments to be made. • Continue review of insurance requirements for special events and volunteers. • Ensure all insurance policies are renewed and set at the correct level of coverage. • Continue to update property list.
MAJOR ACCOMPLISHMENTS IN FY 12/13 • Discussed the workers-comp program with staff and presented work-shop to managers/staff.
129
Administrative Services Department, CONT. INFORMATON TECHNOLOGY GOALS FOR FY 13/14 • Audio Video upgrades to the Cultural Center for City Council Meetings in order to better engage the Citizens viewing the meetings in the building or through TV Broadcast. • Purchase and install an Email Retention Appliance to archive emails based on the City Clerks retention schedule. • Implement an Intranet that mirrors the City Website that will help disseminate internal information in a centralized location. • Acquisition of a new Phone System will benefit the City by increasing reliability, provide expansion, link remote City Facilities, enable system failover, and improve customer service. The Phone System has out lived it's life expectancy • Replacing the existing 3TB HP Storage Area Network (SAN) MSA 1500 with a 3TB HP SANs MSA 2000. Many future City applications like VMWare's Server Failover product and Sungard's Enterprise OneSolution product will require the upgrade • Migrate Enterprise System to Sungard ONE Solution Suite. ONESolution, SunGard Public Sector’s comprehensive product line for local government and not-for-profits delivers the critical software functions needed with a simple and efficient • Implement Granicus Legistar Agenda Management Product to aid the City Clerk with the Paperless Agenda Initiative. • Acquire Document Scanning Services to convert City paper documents and plans to digital format for archival and retrieval purposes. Documents are not being preserved or destroyed creating a liability for the City to contend with at some future • Establish a Disaster Recovery Plan in order to prepare the IT Department on procedures required to safeguard existing data and re-establish critical systems in the event of a disaster.
MAJOR ACCOMPLISHMENTS IN FY 12/13 • Purchase and install an Email retention appliance to archive emails based on the City Clerks retention schedule. • Outreach to local businesses and provide assistance as identified. • Support Laser Fiche user support and training. • Enterprise Server and Storage upgrades to increase the efficient usage of hardware, software, and system reliability. • Install Email Archive System to adhere to document retention policy's.
130
City of Lake Elsinore Program Demand & Workload Indicators and Performance Standards For Budget Year 2013/2014
Administration Services Department FINANCE DIVISION Demand and Workload Indicators
Actual
Projected
FY 12-13
FY 13-14
1
Number of City and RDA Warrants written
3233
3400
2
Number of New Business Licenses issued
300
350
3
Number of Business Licenses renewed
1500
1600
4
Number of Receipts issued
5000
5600
5
12
12
4
4
12
12
12
12
9
Perform bank reconciliations before the close of subsequent month. Complete quarterly reporting to State and County by the 15th of the subsequent month. (K-Rat, SMIP & Green Building) Complete monthly reporting to County for MSHCP and TUMF within 10 days of the reporting month end. Complete and distribute monthly engineering reports within 30 days of month end. (TIF, Storm Drain, Affordable Housing, Public In-Lieu Prepare and Present Investment reporting to Council in the second council meeting of each month.
11
12
10
Months from close of fiscal year to completion of annual audit.
5
5
11
Months from close of fiscal year and audit to completion of CAFR Complete monthly budget reports for each City department, including special revenue funds, by the second of each month.
6
6
12
12
85
90
FY 12-13
FY 13-14
80
85
80
90
6 7 8
12
HUMAN RESOURCE DIVISION
1
Employee Evaluations Processed
2
INFORMATION TECHNOLOGY DIVISION Demand and Workload Indicators Overall Customer Services satisfaction rating for IT response to service citywide Percentage of Non-Urgent service desk incident request closed within 3 business days
3
Percentage Urgent service desk incident request closed within 1 business day
100
100
4
Number of service calls handle each year - City-Wide
5000
5600
5
Install new equipment and applications from test phase to actual usage
75
80
6
Wireless Inormaton for Public Safety and other outside entities
5000
5600
1
131
ADMINISTRATIVE SERVICES Department Summary The Administrative Services Department consists of the following divisions: • Finance • Human Resources • Risk Management • Information Technology
DEPARTMENT SUMMARY TOTAL PERSONNEL SERVICES TOTAL CONTRACTUAL SERVICES TOTAL MATERIALS & SUPPLIES TOTAL CAPITAL OUTLAY TOTAL
$ $ $ $ $
ACTUAL 2010-11 1,306,580 1,043,675 25,160 2,375,415
$ $ $ $ $
ACTUAL 2011-12 1,341,537 1,051,106 53,536 2,446,179
132
$ $ $ $ $
CURRENT BUDGET 2012-13 1,154,677 1,126,232 51,548 2,332,457
$ $ $ $ $
PERCENTAGE CHANGE ADOPTED FY 12/13 vs FY BUDGET 2013-14 13/14 1,384,459 19.90% -27.96% 811,357 -20.95% 40,748 -4.11% 2,236,564
ADMINISTRATIVE SERVICES DEPARTMENT FINANCE DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
FINANCE REVENUE SOURCES: General Fund Business License Yard Sale Permit Fee False Alarm Fee Administration Fees Other Fines and Penalties Total General Fund Revenue
$
Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue
$
TOTAL FINANCE REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
FY 2012/2013
FY 2012/2013
FY 2013/2014
(Original)
(Current)
(Adopted)
240,000 650 100 250,000 10,000 500,750
-
$
-
$
$
500,750
$
240,000 1,200 100 250,000 14,000 505,300
-
$
324,000 2,000 100 400,000 726,100
-
-
$
-
$
505,300
$
726,100
359,621
$
355,071
$
161,222
$
860,371
$
860,371
$
887,322
$
681,863 172,608 5,900 -
$
656,945 197,526 5,900 -
$
810,472 71,300 5,550 -
$
860,371
$
860,371
$
887,322
EXPENDITURES: General Fund 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital Special Revenue Funds 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
133
ADMINISTRATIVE SERVICES DEPARTMENT FINANCE
Account Number
Object
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12
Percentage of Adopted Budget Over/(Under) Current Budget
Adopted Budget FY 2013-14
100-4131-415.10-10
REGULAR EMPLOYEES
380,845
409,749
385,277
510,437
32%
100-4131-415.10-20
TEMP/PART-TIME EMPLOYEE
-
7,744
20,466
21,488
5%
100-4131-415.10-30
OVERTIME
-
-
-
-
-
-
4,800
4,800
4,800
4,800
0%
106,457
105,629
102,461
110,365
8%
100-4131-415.10-37
CELL PHONE ALLOWANCE
100-4131-415.10-39
CAR ALLOWANCE
100-4131-415.10-40
EMPLOYEE INSURANCE
100-4131-415.10-60
RETIREMENT - PERS
93,655
105,769
105,593
108,883
3%
100-4131-415.10-65
RETIREMENT - FICA
22,861
24,208
24,961
31,686
27%
100-4131-415.10-66
MEDICARE
5,545
6,037
6,192
7,713
25%
100-4131-415.10-70
WORKERS COMPENSATION
2,555
2,635
2,659
9,358
252%
100-4131-415.10-80
S.D.I. TOTAL PERSONNEL SERVICES
100-4131-415.20-01
ADVERTISING
100-4131-415.20-15
EQUIP.-MAINT.& REPAIR
4,149
4,144
4,536
5,742
27%
620,867
670,714
656,945
810,472
23%
400
361
500
500
0%
-
500
600
600
0%
100-4131-415.20-17
POSTAGE & FREIGHT
75
302
200
200
0%
100-4131-415.20-18
PUBLICATIONS & MEMBERSHIP
1,783
1,988
1,840
1,625
-12%
60,915
140,404
186,586
60,175
-68%
104
713
800
2,200
175%
3,959
5,277
7,000
6,000
-14%
67,236
149,545
197,526
71,300
-64%
3,614
4,077
5,500
5,150
-6%
100-4131-415.20-20
PROFESS.-TECH.&OTHER SVCS
100-4131-415.20-22
TRAVEL & MEETING EXPENSE
100-4131-415.20-23
TRAINING & EDUCATION
100-4131-415.30-30
OFFICE SUPPLY(INCL.PRINT)
100-4131-415.30-33
Special Dept. Supplies
TOTAL CONTRACTUAL SERVICES
254
1,376
400
400
0%
3,868
5,453
5,900
5,550
-6%
691,971
825,712
860,371
887,322
3%
TOTAL MATERIALS & SUPPLIES TOTAL
134
FINANCE - DETAIL Fund Number: 100-4131-415 Department: ADMINISTRATIVE SERVICES DEPARTMENT
Division: FINANCE Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-01 ADVERTISING Unclaimed Money Total 20-15 EQUIP. MAINT. & REPAIR ACOM Solutions (Software License) Miscellaneous Total 20-17 POSTAGE & FREIGHT Fed-Ex Services Total 20-18 PUBLICATIONS & MEMBERSHIP Costco Membership - Yrly CSMFO Membership - 3 staff Sungard Public Sector Users Group GFOA Membership - 3 staff AICPA Membership CMRTA Membership - 1 staff Total
$
500
$
500
$ $
500 100
$
600
$
200
$
200
$ $ $ $ $ $
110 330 200 600 310 75
$
1,625
20-20 PROFESS.-TECH&OTHER SVCS Muniservices - (Sales & Use Tax Rpts.) California Municipal Statistics (CAFR) CSMFO - Award Program Audit Firm - (Fin.Statmnt/Audit) Cost Recovery Systems Shred-It - ($40 x12=$480 & Yrly Bulk @$420) HDL Coren & Cone ($925 per qtr., Annual bus lic $4620, Ann Maint Web Fee - $1,600) Strategic Insights - (CIP Plan-It Software) GFOA Award Program Periscope License Renewal
10,000 800 600 35,000 7,500 900 3,700 750 400 525 Total
20-22 TRAVEL & MEETING EXPENSE APA Meeting - 3 mtgs @$25 for 2 staff CSMFO Conference - 4 staff@ $150 CSMFO Conference - travel & lodging (2 staff @ $550) Misc. Meetings Total
$
60,175
$
150 600 1,100 350
$
2,200
20-23 TRAINING & EDUCATION Ca. Society of Municipal Govt. (CSMFO 2 staff @ $500) Webinars - 6 @ $25 College Tuition Reimbursement - 1 staff Conference & Seminars (GFOA - 2 staff @ $600 ea.) Miscellaneous Seminars
1,000 150 3,250 1,200 400 Total Total Contractual Services 135
$
6,000
$
71,300
FINANCE - DETAIL Fund Number: 100-4131-415 Department: ADMINISTRATIVE SERVICES DEPARTMENT
Division: FINANCE Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES
30-30 OFFICE SUPPLIES General Office Supplies (filing material) Business Cards W-9 Forms for A/P Vendors Envelopes (Bus Lic., A/P,) Computer Labels/Check Stock
3,300 500 150 1,000 200 Total
$
30-33 SPECIAL DEPT. SUPPLIES Equipment (calculator, copier, typewriter) Name Plates Miscellaneous
5,150
300 50 50 Total Total Material & Supplies
136
$
400
$
5,550
ADMINISTRATIVE SERVICES DEPARTMENT HUMAN RESOURCE DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
HUMAN RESOURCES REVENUE SOURCES: General Fund Misc. Revenue Total General Fund Revenue
$ $
Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue
$
TOTAL HUMAN RESOURCES REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
FY 2012/2013
FY 2012/2013
FY 2013/2014
(Original)
(Current)
(Adopted)
-
$ $
-
$ $
-
$
-
$
$
-
$
-
$
-
$
304,214
$
304,214
$
302,425
$
304,214
$
304,214
$
302,425
$
294,674 8,840 700 -
$
285,869 17,395 950 -
$
286,170 15,555 700 -
$
304,214
$
304,214
$
302,425
-
-
-
-
-
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
137
ADMINISTRATIVE SERVICES DEPARTMENT HUMAN RESOURCES
Account Number
Object
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12
169,621
184,091
192,776
Percentage of Adopted Budget Over/(Under) Current Budget
Adopted Budget FY 2013-14
100-4134-415.10-10
REGULAR EMPLOYEES
100-4134-415.10-20
TEMP/PART-TIME EMPLOYEE
196,980 -
2%
100-4134-415.10-30
OVERTIME
-
100-4134-415.10-39
CAR ALLOWANCE
2,400
2,400
0%
100-4134-415.10-40
EMPLOYEE INSURANCE
30,880
38,942
32,292
36,282
12%
100-4134-415.10-60
RETIREMENT - PERS
39,929
46,876
40,792
32,156
-21%
100-4134-415.10-65
RETIREMENT - FICA
10,565
11,381
11,787
12,213
4%
100-4134-415.10-66
MEDICARE
2,471
2,662
2,769
2,856
3%
100-4134-415.10-70
WORKERS COMPENSATION
1,125
1,147
1,066
1,099
3%
100-4134-415.10-80
S.D.I.
1,960
1,908
1,987
2,184
10%
256,551
287,007
285,869
286,170
0.11%
200
-
1,665
1,665
0%
-
100
100
0%
-
790
3,000
4,880
63%
TOTAL PERSONNEL SERVICES 100-4134-415.20-01
ADVERTISING
100-4134-415.20-15
EQUIPMENT MAINT. & REPAIR
100-4134-415.20-18
PUBLICATIONS & MEMBERSHIP
100-4134-415.20-20
PROFESS.-TECH.&OTHER SVCS
5,658
4,436
5,980
3,480
-42%
100-4134-415.20-22
TRAVEL & MEETING EXPENSE
1,506
425
4,650
4,930
6%
100-4134-415.20-23
TRAINING & EDUCATION TOTAL CONTRACTUAL SERVICES
100-4134-415.30-30
OFFICE SUPPLY(INCL.PRINT)
100-4134-415.30-33
SPECIAL DEPT. SUPPLIES
-
2,000
500
-75%
5,650
17,395
15,555
-11%
500
698
750
500
-33%
61
72
200
200
0%
561
771
950
700
-26%
265,017
293,428
304,214
302,425
-1%
TOTAL MATERIALS & SUPPLIES TOTAL
541 7,905
138
HUMAN RESOURCE - DETAIL Fund Number: 100-4134-415
Division: HUMAN RESOURCE
Department: ADMINISTRATIVE SERVICES DEPARTMENT Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget 20-01 ADVERTISING Jobs Available Booklet Miscellaneous Total 20-15 EQUIP. MAINT. & REPAIR Miscellaneous Total
$ $
700 965
$
1,665
$
100
$
100
20-18 PUBLICATIONS & MEMBERSHIP Society Human Resources Management (SHRM) Membership - 3 staff @ $180 Jobs Available Subscription - Annual Fee Liebert, Cassidy & Whitmore Membership (annual) Professional Employers Labor Relations Association of CA. (PELRAC) Staff 2 @ $150
540 40 4,000 300 Total
$
20-20 PROFESS.-TECH&OTHER SVCS Pre-emp physicals $80ea (est. 10) Select Services-Reception coverage -72hrs A-check: Executive background ck American Alliance(drivers test 12 @ 50) Shred-It (12 @ 40)
4,880
800 1,350 250 600 480 Total
$
3,480
$ $ $ $ $ $ $ $ $ $ $ $
270 60 300 200 480 130 320 1,000 600 200 250 1,120
$
4,930
$
15,055
$ $
150 350
$
500
$
200
Total
$
200
Total Material & Supplies
$
700
20-22 TRAVEL & MEETING EXPENSE Training (Class as required not covered in CJPIA) California Joint Powers Insurance Authority (CJPIA) Training Refreshments Mileage Reimb. - general traveling SHRM Meeting - 2 staff, Qtrly Mtg. Refreshments - Panelist/workshops HR Workshop - 2 staff @ $65 CPR/First Aid Training CJPIA Conference (SF) - 2 staff @ $500 PELRAC Meeting - 2 staff @ $300 Mileage Reimb.- PELRAC Liebert Cassidy & Whitmore travel ($.51 x 60 rd trip @ 8 staff members - 4 mtgs) Liebert Cassidy & Whitmore Meetings ($35 @ 8 staff members - 4 mtgs) Total Total Contractual Services 30-30 OFFICE SUPPLIES Payroll Binders Miscellaneous Total 30-33 SPECIAL DEPT. SUPPLIES Miscellaneous
139
ADMINISTRATIVE SERVICES DEPARTMENT RISK MANAGEMENT DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
RISK MANAGEMENT REVENUE SOURCES: General Fund Misc. Revenue Total General Fund Revenue
$ $
Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue
$
TOTAL RISK MANAGEMENT REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
FY 2012/2013
FY 2012/2013
FY 2013/2014
(Original)
(Current)
(Adopted)
-
$ $
-
$ $
-
$
-
$
$
-
$
-
$
-
$
608,580
$
608,580
$
465,540
$
608,580
$
608,580
$
465,540
$
608,580 -
$
608,580 -
$
465,540 -
$
608,580
$
608,580
$
465,540
-
-
-
-
-
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
140
ADMINISTRATIVE SERVICES DEPARTMENT RISK MANAGEMENT
Account Number
Object
100-4133-415.20-12
INSURANCE - LIABILITY
100-4133-415.20-13
INSURANCE - CASUALTY
100-4133-415-20-22
TRAVEL & MEETING EXPENSE
Actual 2010-11
Actual 2011-12
Current Budget FY 2012-13
Adopted Budget FY 2013-14
Percentage of Adopted Budget Over/(Under) Current Budget
765,440
669,760
586,040
440,000
-25%
21,856
21,804
22,000
25,000
14%
540
540
0%
TOTAL CONTRACTUAL SERVICES
787,296
691,564
608,580
465,540
-24%
TOTAL
787,296
691,564
608,580
465,540
-24%
141
RISK MANAGEMENT - DETAIL Fund Number: 100-4133-415
Division: RISK MANAGEMENT
Department: ADMINISTRATIVE SERVICES DEPARTMENT Program: CONTRACTUAL SERVICES FY 2013-14 Adopted Budget 20-12 INSURANCE - LIABILITY California JPIA Total 20-13 INSURANCE - CASUALTY California JPIA Total 20-22 TRAVEL & MEETING EXPENSE JPIA Conference Total Total Contractual Services
142
$
440,000
$
440,000
$
25,000
$
25,000
$
540
$
540
$
465,540
ADMINISTRATIVE SERVICES DEPARTMENT INFORMATION TECHNOLOGY DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
INFORMATION TECH. REVENUE SOURCES: General Fund Misc. Revenue Total General Fund Revenue
$ $
Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue
$
TOTAL INFORMATION TECH. REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
FY 2012/2013
FY 2012/2013
FY 2013/2014
(Current)
(Revised)
(Adopted)
-
$ $
-
$ $
-
$
-
$
$
-
$
-
$
-
$
542,043
$
559,292
$
581,277
$
542,043
$
559,292
$
581,277
$
250,503 246,842 44,698 -
$
211,863 302,731 44,698 -
$
287,817 258,962 34,498 -
-
-
-
-
-
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital Special Revenue Funds 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
$
559,292
143
$
559,292
$
581,277
ADMINISTRATIVE SERVICES DEPARTMENT INFORMATION TECHNOLOGY
Account Number
Object
100-4151-413.10-10
REGULAR EMPLOYEES
100-4151-413.10-20
TEMP/PART-TIME EMPLOYEE
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12
298,138
245,431
Percentage of Adopted Budget Over/(Under) Current Budget
Adopted Budget FY 2013-14
137,251
181,912
33%
29,394
0%
100-4151-413.10-30
OVERTIME
850
-
-100%
100-4151-413.10-37
CELL PHONE ALLOWANCE
440
680
240
-
-100%
100-4151-413.10-39
CAR ALLOWANCE
(100)
-
-
-
0%
100-4151-413.10-40
EMPLOYEE INSURANCE
43,033
51,503
19,376
18,888
-3%
100-4151-413.10-60
RETIREMENT - PERS
60,208
63,855
39,625
37,363
-6%
100-4151-413.10-65
RETIREMENT - FICA
17,329
14,814
9,460
13,100
38%
100-4151-413.10-66
MEDICARE
4,261
3,465
2,212
3,064
38%
100-4151-413.10-70
WORKERS COMPENSATION
2,797
1,535
1,018
1,575
55%
100-4151-413.10-80
S.D.I. TOTAL PERSONNEL SERVICES
100-4151-413.20-01
3,056
2,535
1,831
2,520
38%
429,162
383,817
211,863
287,817
36%
-
-
ADVERTISING
100-4151-413.20-02
COMMUNITY PROMOTION
100-4151-413.20-15
EQUIP.-MAINT.& REPAIR
100-4151-413.20-17
POSTAGE & FREIGHT
100-4151-413.20-18
PUBLICATIONS & MEMBERSHIP
440
440
515
515
0%
100-4151-413.20-19
RENT OF PROPERTY & EQUIP.
24,395
25,804
28,260
33,000
17%
100-4151-413.20-20
PROFESS.-TECH.&OTHER SVCS
11,594
15,075
28,649
11,400
-60%
100-4151-413.20-22
TRAVEL & MEETING EXPENSE
315
206
4,400
4,400
0%
100-4151-413.20-23
TRAINING & EDUCATION
4,900
2,670
6,750
6,750
0%
100-4151-413.20-27
TELEPHONE TOTAL CONTRACTUAL SERVICES
100-4151-413.30-30 100-4151-413.30-33 100-4151-413.40-30
(703)
-
128,544
144,765
221,237
189,977
-14%
9,847
13,560
11,000
11,000
0%
1,906
1,826
1,920
1,920
0%
181,238
204,347
302,731
258,962
-14%
3,081
3,672
3,000
3,000
0%
OFFICE SUPPLY(INCL.PRINT) SPECIAL DEPARTMENT SUPPLY
17,650
43,640
41,698
31,498
-24%
TOTAL MATERIALS & SUPPLIES
20,731
47,312
44,698
34,498
-23%
OFFICE FURNITURE & EQUIP.
-
-
-
-
TOTAL CAPITAL OUTLAY
-
-
-
-
631,131
635,476
559,292
581,277
TOTAL
144
4%
INFORMATION TECHNOLOGY - DETAIL Fund Number: 100-4151-413 Department: ADMINISTRATIVE SERVICES DEPARTMENT
Division: INFORMATION TECHNOLOGY Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-15 EQUIP. MAINT. & REPAIR Copier & Postage Maintenance & Usage IT Software Maintenance GIS Software Maintenance GIS Online Hardware Maintenance Contractual Service/Maintenance Domain Name Registration Total 20-17 POSTAGE & FREIGHT City Postal Replenishment Total 20-18 PUBLICATIONS & MEMBERSHIP Municipal Information Systems Assoc. of Calif. (MISAC) Municipal Management Association of SoCal Total
20-19 RENT OF PROPERTY & EQUIPMENT Leased Equipment (Copiers/Mailing)
Total 20-20 PROFESS.-TECH&OTHER SVCS Contract Video Support Services Contract Video B Roll Graphics Services Total 20-22 TRAVEL & MEETING EXPENSE HUG (HTE user group annual conference) IT Committee travel requests (HUG attendance for 1) ESRI Annual Conference Travel Expenses Misc. Meetings Total
$ $ $ $ $ $ $
21,000 64,589 26,715 10,000 14,879 51,954 840
$
189,977
$
11,000
$
11,000
$ $
440 75
$
515
$
33,000
$
33,000
$ $ $
7,200 2,200 2,000
$
11,400
$
500
$ $ $
1,200 1,500 1,200
$
4,400
20-23 TRAINING & EDUCATION Staff training (PC and Office applications) HTE, Inc. web based training UCRX course Misc. Training Tuition Reimbursement per MOU
1,500 1,000 500 500 3,250 Total 145
$
6,750
INFORMATION TECHNOLOGY - DETAIL Fund Number: 100-4151-413 Department: ADMINISTRATIVE SERVICES DEPARTMENT 20-27 TELEPHONE Senior Center DSL 471-1226 (Mainframe-City Hall)
Division: INFORMATION TECHNOLOGY Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES $ $
1,020 900
Total
$
1,920
Total Contractual Services
$
258,962
$
3,000
$
3,000
30-30 OFFICE SUPPLIES Stationery (Letterhead, Envelopes) Total
30-33 SPECIAL DEPARTMENT SUPPLIES Office Supplies Plotter Toner (250x4 @ 3 x a yr) - GIS Plotter Print Heads (150x4 @ 3 x a yr) - GIS Software Purchases Hardware Purchases
15,000 3,000 1,800 11,698
146
Total
$
31,498
Total Material & Supplies
$
34,498
City of Lake Elsinore
City of Lake Elsinore Sheriff's DepartmentGeneral Law Enforcement Mission Statement: The Department continually strives in its committment to the prevention of crime, the identification of those who violate the rights of others, the preservation of peace within the community, and a safe environment for its citizens. Recognizing that police officers are the most visible extension of City Government, the Department directs its efforts to providing professional, community-oriented service through teamwork and dedication. The City’s Sheriff's Department is contracted through the Riverside County
Lake Elsinore Station
147
CITY OF LAKE ELSINORE LAW ENFORCEMENT DEPARTMENT (CONTRACT with RIVCO) ORGANIZATIONAL CHART FISCAL YEAR 2013-2014 Police Chief Shelley KennedySmith
Administrative & Investigative Services
Field Operations
Investigations Sergeant- 1 Investigators-5
Lieutenants – 3
SWCNTF Deputies - 1
Patrol Sergeants- 6 Deputies - 27 Community Service Officer (CSO) - 3
Account Specialist II
Traffic Motor Sergeant -1 Motor Officers- 4 Traffic Officers-1 Traffic CSO -1
Special Teams POP Officers – 2 Lake Officer -2 CSO-1 148
Synopsis The Police Department is contract service to the City provided by the Riverside County Sheriff's Department, the Lake Elsinore Police Department is responsible for enforcement of local, state and federal statutes, public safety, traffic enforcement, lake patrol and maintaining public order. The basic and most essential responsibilities of the Lake Elsinore Police Department are to protect life and property. The Lake Elsinore Police Department embraces the concepts of community policing and partners with the citizens routinely to develop proactive strategies and solutions for crime and quality of life issues. Our goal is to serve you with pride, integrity, and a commitment to improving the quality of life for the Lake Elsinore community
149
CITY OF LAKE ELSINORE
MAJOR GOALS & ACCOMPLISHMENTS
General Law Enforcement GOALS FOR FY 13/14 • Working with City of Lake Elsinore and Lake Elsinore Unified School District to restore positions. (2 School Resource Officers) • Working with the City of Lake Elsinore to restore funding (patrol hours) Maintain 1 officer per 1000 population. ( Increase • Work with the City of Lake Elsinore to restore funding for Special Team Operations to include directed enforcement of criminal street gangs and drug violations • Work with the City of Lake Elsinore to restore funding for Special Team Operations to include directed enforcement, merchant training and community oriented policing of for Lake Elsinore’s retail corridor. • Addition of one officer to be assigned to the Gang Task Force Region 6. • Addition of a City K-9 officer to add patrol hours to the city and supplement the county K-9 officer. • Continue to seek COPS and OTS grant funding for appropriate grant funding to support law enforcement services. • Continued Cooperation with Public Safety Advisory Commission (PSAC).
MAJOR ACCOMPLISHMENTS IN FY 12/13 • Implemented Community Services Officer Position to support Crime Free Multi-Housing and Neighborhood Watch Programs. • Targeted high priority traffic areas with the support of two 2 new motor positions and riding sergeant position.
150
City of Lake Elsinore Program Demand & Workload Indicators and Performance Standards For Budget Year 2013/2014
General Law Enforcement Demand and Workload Indicators
Actual Projected FY 12-13 FY 13-14
1
Priority One Calls for Service: Circumstances that pose clearly defined threat to human life or property and which involved a high level of violence or which have the potential of serious injury. Calls are entered by the PSCO within 1 minute of receipt.
546
600
2
Average Response time to calls (minutes) for Priority One calls
7.61
7.4
3
Total calls handled
40,773
43,000
4
Boating Citations
287
300
5
Traffic Team: Traffic incidents reports (ie. D Traffic Collisions, DUI arrests, Injuries, Citations, etc.)
4,771
5,300
151
LAKE ELSINORE POLICE DEPARTMENT Department Summary
The Lake Elsinore Police Department consists of the following Division: • Police Department (RIVCO Contract Services)
DEPARTMENT SUMMARY TOTAL PERSONNEL SERVICES TOTAL CONTRACTUAL SERVICES TOTAL MATERIALS & SUPPLIES TOTAL CAPITAL OUTLAY TOTAL GENERAL LAW ENFORCEMENT EXPENDITURES
ACTUAL 2010-11 67,595 9,068,445 1,120 0
ACTUAL 2011-12 68,840 9,179,608 1,500 0
CURRENT BUDGET 2012-13 71,125 9,613,832 11,000 40,000
9,137,160
9,249,948
9,735,957
ADOPTED BUDGET 2013-14 73,553 10,530,797 13,500 50,000 10,667,850
PERCENTAGE CHANGE FY 12/13 vs FY 13/14 3.41% 9.54% 22.73% 25.00% 9.57%
Breakdown by Funding Source GENERAL FUND
DEPARTMENT SUMMARY TOTAL PERSONNEL SERVICES TOTAL CONTRACTUAL SERVICES TOTAL MATERIALS & SUPPLIES TOTAL GENERAL FUND EXPENDITURES
ACTUAL 2010-11 $ $ $ $
- $ 7,646,040 $ 1,120 $ 7,647,160 $
ACTUAL 2011-12 - $ 7,715,273 $ 562 $ 7,715,835 $
CURRENT BUDGET 2012-13 - $ 7,838,832 $ 11,000 $ 7,849,832 $
ADOPTED BUDGET 2013-14
PERCENTAGE CHANGE FY 12/13 vs FY 13/14
8,458,350 13,500 8,471,850
7.90% 22.73% 7.92%
SPECIAL REVENUE FUNDING Fund 101 - SLESF Fund 102 - JAG Recovery Grant Fund 103 - Office of Traffic Safety Fund 104 - Traffic Offender Fund Fund 115 - Traffic Safety Fund Fund 650 - CFD 2003-1 Law Enforcement Total Special Revenue Funds Expenditures TOTAL GENERAL LAW ENFORCEMENT EXPENDITURES
75,000 17,000 50,000 25,000 264,198 1,058,802
100,000 22,460 65,602 55,651 290,400 1,000,000
200,000 10,000 25,000 60,000 591,125 1,000,000
100,000 10,000 50,000 121,000 565,000 1,350,000
-50.00% 0.00% 100.00% 101.67% -4.42% 35.00%
1,490,000
1,534,113
1,886,125
2,196,000
16.43%
9,137,160
9,249,948
9,735,957
10,667,850
9.57%
152
LAKE ELSINORE POLICE DEPARTMENT 2013/2014 ADOPTED BUDGET ALL FUNDS
FY 2012/2013 (Original)
LAW ENFORCEMENT REVENUE SOURCES: General Fund Misc. Sheriff/Police Services 1/2% Sales Taxes/Public Safety Total General Fund Revenue Special Revenue Funds Supplemental Law Enforcement Svc (SLESF) Justice Assistance Grants (JAG) Office of Traffic and Safety Grants Traffic Offender Fund Traffic Safety Fund CFD 2003 - 1 Law & Fire Services Other Misc. Income Total Special Revenue Funds Revenue TOTAL LAW ENFORCEMENT REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
$ $
180,000 250,000 430,000
FY 2012/2013 (Current)
$
FY 2013/2014 (Adopted)
$
180,000 250,000 430,000
$ $ $
100,000 300,000 400,000
$
200,000 10,000 25,000 60,000 591,125 1,000,000 1,886,125
$
200,000 10,000 25,000 60,000 591,125 1,000,000 1,886,125
$
2,196,000
$
2,316,125
$
2,316,125
$
2,596,000
$
7,419,832
$
7,489,032
$
8,071,850
$
9,735,957
$
9,805,157
$
10,667,850
$
71,125 9,613,832 11,000 40,000
$
71,125 9,683,032 11,000 40,000
$
73,553 10,530,797 13,500 50,000
$
9,735,957
$
9,805,157
$
10,667,850
100,000 10,000 50,000 121,000 565,000 1,350,000
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital Special Revenue Funds 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
153
LAKE ELSINORE POLICE DEPARTMENT GENERAL LAW ENFORCEMENT - ALL FUNDS
ACCOUNT NUMBER
OBJECT
4211-421.10-10
REGULAR EMPLOYEES
4211-421.10-30
OVERTIME
4211-421.10-40
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12
Percentage of Adopted Budget Over/(Under) Current Budget
Adopted Budget FY 2013-14
40,140
41,517
3%
EMPLOYEE INSURANCE
16,995
16,995
0%
4211-421.10-60
RETIREMENT - PERS
10,270
11,135
8%
4211-421.10-65
RETIREMENT - FICA
2,450
2,574
5%
4211-421.10-66
MEDICARE
575
602
5%
4211-421.10-70
WORKERS COMPENSATION
220
232
5%
4211-421.10-80
S.D.I.
475
498
5%
71,125
73,553
3%
4211-421.20-02
COMMUNITY PROMOTION
-
-
1,000
4211-421.20-03
SPECIAL EVENT PROF SVCS
10,510
75,756
76,555
TOTAL PERSONNEL SERVICES
4211-421.20-15
EQUIP.-MAINT.& REPAIR
4211-421.20-16
MAINT & RPR OF BLDG/GRNDS
4211-421.20-17
POSTAGE & FREIGHT
4211-421.20-18
PUBLICATIONS & MEMBERSHIP
4211-421.20-19
RENT OF PROPERTY & EQUIP.
4211-421.20-20
PROFESS.-TECH.&OTHER SVCS
4211-421.20-22
TRAVEL & MEETING EXPENSE
4211-421.20-23
TRAINING & EDUCATION
4211-421.20-27
TELEPHONE
4211-421.20-70 4211-421.20-71
CAL ID BLOOD DRAWS AND ANALYSIS (AFN, CAL DOJ & BIOTOX)
4211-421.20-72
YOUTH COURT
4211-421.20-73
VEHICLE TOWING EXAM SVCS (SEXUAL ASSAULT & POLYGRAPH)
4211-421.20-74 4211-421.20-75
TRANSCRIPTION SVCS
4211-421.20-76
JAIL ACCESS & BOOKING FEE
-
-
32,069 2,379
40,000
40,000
0%
160,220
153,739
165,000
195,000
18%
1,702
1,497
2,000
2,000
0%
-
250
250
0%
-
900
900
0%
8,609,670
9,112,689
9,966,575
9%
-
1,000
2,500
150%
8,000
8,000
0%
8,231,304 2,555 77
43
2,950
750
-75%
43,230
43,845
47,778
51,600
8%
41,049
54,820
42,000
42,000
0%
-
-
410
1,000
1,000
0%
4,760
3,000
3,000
0%
-
-
48,161
61,245
41,267
41,267
0%
64,610
-
-100%
66,414
72,832
72,832
88,000
21% 0%
1,023 -
4211-421.20-77
FIELD TRAINING COSTS
4211-421.20-78
RECORDS MGMT SYSTEM (RMS)
4211-421.20-79
HAZ MAT CLEAN-UP
1,750
4,718
2,000
2,000
4211-421.20-80
GANG TASK FORCE PROGRAM (DA's OFFICE)
5,552
5,810
-
-
4211-421.20-81
Explorer Program
-
8,400 10,530,797
TOTAL CONTRACTUAL SERVICES
1%
8,613,547
9,047,836
9,683,032
9%
4211-421.30-30
OFFICE SUPPLY(INCL.PRINT)
255
446
1,500
1,500
0%
4211-421.30-33
SPECIAL DEPARTMENT SUPPLY
865
116
9,500
12,000
26%
TOTAL MATERIALS & SUPPLIES
1,120
562
11,000
13,500
23%
50,000
25%
4211-421.40-30 4211-421.40-40
OFFICE FURNITURE & EQUIP. AUTOMOTIVE MACHINERY & EQUIPR
40,000
TOTAL CAPITAL OUTLAY TOTAL
-
-
40,000
50,000
25%
8,614,667
9,048,398
9,805,157
10,667,850
9%
154
CITY OF LAKE ELSINORE SHERIFF DEPARTMENT 4211 - DETAIL Fund Number: 100-4211-421
Division: RIVCO, (Contract)
Department: GENERAL LAW ENFORCEMENT
Program: CONTRACTUAL SERVICES, MATERIALS & SUPPLIES & CAPITAL OUTLAY FY 2013-14 Adopted Budget
20-03 SPECIAL EVENTS Community Promotions
20-03 SPECIAL EVENTS Overtime): This includes extra-duty overtime associated with holiday deployments, ROVE patrol, Holiday Enforcement, Special Events, etc. The amount requested is based on established events and allows a small amount for unforeseen events.
20-15 EQUIP. MAINT. & REPAIR This account covers the cost of continued maintenance of city owned equipment, partial of County owned ROVE vehicles and related equipment. The 10/11 actual costs were $14,654 and as of 04/30/12 costs were $16,596. As the equipment ages and we place three additional police motorcycles in service costs will
20-16 MAINT & REPAIR OF BLDG/GRNDS Facility charges related to the contract based on the level of service. Pending receipt of the actual charges for the 13/14 FY, we recommend continuing the current appropriation of $195,000.
Total
$ $
1,000 1,000
Total
$ $
76,555 76,555
Total
$ $
40,000 40,000
Total
$ $
195,000 195,000
Total
$ $
2,000 2,000
Total
$ $
250 250
Total
$ $
900 900
20-17 POSTAGE & FREIGHT Postage and mailing costs for all City-related correspondence.
20-18 PUBLICATIONS & MEMBERSHIP Membership in IACP (Int’l. Assn. Of Chiefs of Police) and leadership/professional law enforcement publications. 20-19 RENT OF PREOPERTY & EQUIPMENT Costs related to the rental of portable sanitary facilities at DUI Checkpoints, rental of police motorcycles for training, etc.
155
CITY OF LAKE ELSINORE SHERIFF DEPARTMENT 4211 - DETAIL Fund Number: 100-4211-421
Division: RIVCO, (Contract) Program: CONTRACTUAL SERVICES, MATERIALS & SUPPLIES & CAPITAL OUTLAY
Department: GENERAL LAW ENFORCEMENT 20-20 PROFESS.-TECH&OTHER SVCS Costs related to contracted law enforcement. Includes 13 billing periods which include contract costs for daily patrol hours, overtime, dedicated positions, dedicated differentials and mileage costs. This year's request is based on adjustments to costs of individual components, the differential cost to make the dedicated traffic sergeant a motorcycle officer, and an overall increase of 5% to current rates.
20-22 TRAVEL & MEETING EXPENSE Travel and meeting costs associated with City- related training and education.
20-23 TRAINING & EDUCATION Costs related to training and education for City-related training and dedicated positions.
20-27 TELEPHONE Cellular phone service for dedicated contract positions.
20-70 CAL ID Contract city partner costs for participation in the CAL-ID program (required as part of the contract). The cost is $.91 multiplied by the city population figures from the California Dept. of Finance. The 13/14 cost is projected to be $51,600.
20-71 BLOOD DRAWS AND ANALYSIS (AFN, CAL DOJ & BIOTOX) Vendor costs related to the drawing and testing of blood and urine related to criminal investigations. In FY12/13 total costs were $43,023. However, we are requesting appropriating $42,000 for this budget.
20-73 VEHICLE TOWING Costs associated with the towing of vehicles (typically those taken as evidence in traffic collision investigations).
20-74 EXAM SVCS (SEXUAL ASSAULT & POLYGRAPH) Costs related to sexual assault exams and polygraph exams. These costs ebb and flow each year and are unpredictable.
156
Total
$ $
9,966,575 9,966,575
Total
$ $
2,500 2,500
Total
$ $
8,000 8,000
Total
$ $
750 750
Total
$ $
51,600 51,600
Total
$ $
42,000 42,000
Total
$ $
1,000 1,000
Total
$ $
3,000 3,000
CITY OF LAKE ELSINORE SHERIFF DEPARTMENT 4211 - DETAIL Fund Number: 100-4211-421
Division: RIVCO, (Contract)
Department: GENERAL LAW ENFORCEMENT
Program: CONTRACTUAL SERVICES, MATERIALS & SUPPLIES & CAPITAL OUTLAY
20-76 JAIL ACCESS & BOOKING FEE Jail Access Fee: Costs are currently $450.34 each and are billed monthly. These fees are based on the agency's prior three-year rolling average number of non-felony bookings. Only the number of bookings that exceed the average are billed. The City of Elsinore has a three-year rolling average of 251. The year-end projection at that rate would be a total of 90-100 qualified bookings that would be charged the fee. If the bookings continue at this rate, the city should budget for approximately 90 jail access fees per year, or $40,530. Therefore, we recommend continuing the current appropriation. Booking Fees: The County of Riverside is on track to receive 100% booking fee reimbursement from the State Controller under GC 29552. Therefore, the approved and applicable fee from the County allowed under 29551(d) GC is set at zero. 20-77 FIELD TRAINING COSTS Costs related to the training of new sworn personnel/motorcycle officers.
20-78 RECORDS MGMT SYSTEMS (RMS) Contract city partner costs for access to the Records Management System (RMS).
$
40,530
Total
$ $
737 41,267
Total
$ $
-
Total
$ $
88,000 88,000
Total
$ $
2,000 2,000
Total
$ $
8,400 8,400
$
10,530,797
20-79 HAZ MAT CLEAN-UP Haz-Mat Clean Up: Costs associated with the clean-up of hazardous materials related to crime scenes and traffic collisions.
20-81 EXPLORER PROGRAM Cost associated with Explorer training program
Total Contractual Services
157
CITY OF LAKE ELSINORE SHERIFF DEPARTMENT 4211 - DETAIL Fund Number: 100-4211-421
Division: RIVCO, (Contract) Program: CONTRACTUAL SERVICES, MATERIALS & SUPPLIES & CAPITAL OUTLAY
Department: GENERAL LAW ENFORCEMENT 30-30 OFFICE SUPPLIES City stationary & envelopes City business cards City citation books City receipt books 30-33 SPECIAL DEPT. SUPPLIES City of Lake Elsinore uniform patches, vehicle graphics, special dedicated position uniforms (motorcycle officers), etc. Appropriation request covers typical expenses and proposed staff changes.
Total
$
100 200 1,000 200 1,500
Total
$ $ $
12,000 12,000 13,500
$ $
50,000 50,000
$
50,000
Total Material & Supplies 40-40 AUTOMOTIVE MACHINERY & EQUIP. This would cover the cost of purchasing and/or replacing existing police enforcement motorcycles and other related equipment. Total Capital Outlay
158
Total
159
Day
Thur
Fri
Sat
Sun
Fri Sat Sun
Fri Sat Sun
Fri Sat Sun
Fri Sat Sun
Fri Sat Sun
Fri Sat Sun
Fri Sat Sun
Fri Sat
Sun
Mon
Sat Sun
Sat Sun
Sat Sun
Date
7/4/2013
7/5/2013
7/6/2013
7/7/2013
7/12/2013 7/13/2013 7/14/2013
7/19/2013 7/20/2013 7/21/2013
7/26/2013 7/27/2013 7/28/2013
8/2/2013 8/3/2013 8/4/2013
8/9/2013 8/10/2013 8/11/2013
8/16/2013 8/17/2013 8/18/2013
8/23/2013 8/24/2013 8/25/2013
8/30/2013 8/31/2013
9/1/2013
9/2/2013
4/19/2013 4/20/2013
4/26/2014 4/27/2014
5/3/2014 5/4/2014
2 2
2 2
2 2
0
4
2 4
2 4 4
2 4 4
2 4 4
2 4 4
2 4 4
2 4 4
10 10
10 10
10 10
10
10
10 10
10 10 10
10 10 10
10 10 10
10 10 10
10 10 10
10 10 10
10 10 10
10
4
2 4 4
10
10
Hrs Per Each
6
4
# of Deps
20 20
20 20
20 20
0
40
20 40
20 40 40
20 40 40
20 40 40
20 40 40
20 40 40
20 40 40
20 40 40
40
60
40
Total Hours Per Day PROPOSED SCHEDULE
1 Boat 1 Boat
1 Boat 1 Boat
1 Boat 1 Boat
0 Boats
2 Boats
1 Boat 2 Boats
1 Boat 2 Boats 2 Boats
1 Boat 2 Boats 2 Boats
1 Boat 2 Boats 2 Boats
1 Boat 2 Boats 2 Boats
1 Boat 2 Boats 2 Boats
1 Boat 2 Boats 2 Boats
1 Boat 2 Boats 2 Boats
2 Boats
3 Boats
2 Boat
# of Boats PROPOSED SCHEDULE
$77.19 $77.19
$77.19 $77.19
$77.19 $77.19
$77.19
$77.19
$77.19 $77.19
$77.19 $77.19 $77.19
$77.19 $77.19 $77.19
$77.19 $77.19 $77.19
$77.19 $77.19 $77.19
$77.19 $77.19 $77.19
$77.19 $77.19 $77.19
$77.19 $77.19 $77.19
$77.19
$77.19
$77.19
Hourly Rate
$1,543.80 $1,543.80
$1,543.80 $1,543.80
$1,543.80 $1,543.80
$0.00
$3,087.60
$1,543.80 $3,087.60
$1,543.80 $3,087.60 $3,087.60
$1,543.80 $3,087.60 $3,087.60
$1,543.80 $3,087.60 $3,087.60
$1,543.80 $3,087.60 $3,087.60
$1,543.80 $3,087.60 $3,087.60
$1,543.80 $3,087.60 $3,087.60
$1,543.80 $3,087.60 $3,087.60
$3,087.60
$4,631.40
$3,087.60
Daily Cost
4 1 Sgt. 4 1 Sgt. 8 1 Sgt.
8 1 Sgt. 4 1 Sgt. 2 1 Sgt. 2 1 Sgt.
Holiday Staffing
10 10 10 10 10 10
10 10 10 10 10 10 10 10
40 10 40 10 80 10
80 10 40 10 20 10 20 10
Holiday Hours per Hours Officer per day
Sheriff's Lake Patrol Services Fiscal Year 2013-2014
$62.60 $92.80 $62.60 $92.80 $62.60 $92.80
$62.60 $92.80 $62.60 $92.80 $62.60 $92.80 $62.60 $92.80
Cost
$2,504.00 $928.00 $2,504.00 $928.00 $5,008.00 $928.00
$5,008.00 $928.00 $2,504.00 $928.00 $1,252.00 $928.00 $1,457.80 $928.00
Extra Duty Daily Cost
3 Boats, 2 Beach
1 Boats, 2 Beach
1 Boats, 2 Beach
2 Beach(2-officer)
2 Beach(2-officer)
2 Boat, 2 Beach(2-officer)
3 Boats, 2 Beach(2-officer)
Holiday Deployment
6/25/2013
160
Fri Sat Sun
6/6/2014 6/7/2014 6/8/2014
2 4 4
2 4 4
2 4 4
2 4 4
2 4 4
0
4
2 4
2 2 2
10 10 10
10 10 10
10 10 10
10 10 10
10 10 10
10
10
10 10
10 10 10
Hrs Per Each 10 10 10
Holiday Deployment Staffing/Days
Fri Sat Sun
Fri Sat Sun
5/30/2014 5/31/2014 6/1/2014
6/27/2014 6/28/2014 6/29/2014
Mon
5/26/2014
Fri Sat Sun
Sun
5/25/2014
6/20/2014 6/21/2014 6/22/2014
Fri Sat
5/23/2014 5/24/2014
Fri Sat Sun
Fri Sat Sun
5/16/2014 5/17/2014 5/18/2014
6/13/2014 6/14/2014 6/15/2014
Day Fri Sat Sun
Date 5/9/2014 5/10/2014 5/11/2014
# of Deps 2 2 2
20 40 40 1780
20 40 40
20 40 40
20 40 40
20 40 40
0
40
20 40
20 20 20
Total Hours Per Day PROPOSED SCHEDULE 20 20 20
1 Boat 2 Boats 2 Boats
1 Boat 2 Boats 2 Boats
1 Boat 2 Boats 2 Boats
1 Boat 2 Boats 2 Boats
1 Boat 2 Boats 2 Boats
1 Boat
2 Boats
1 Boat 2 Boats
1 Boat 1 Boat 1 Boat
# of Boats PROPOSED SCHEDULE 1 Boat 1 Boat 1 Boat
$1,543.80 $3,087.60 $3,087.60
$1,543.80 $3,087.60 $3,087.60
$1,543.80 $3,087.60 $3,087.60
$1,543.80 $3,087.60 $3,087.60
$1,543.80 $3,087.60 $3,087.60
$0.00
$3,087.60
$1,543.80 $3,087.60
$1,543.80 $1,543.80 $1,543.80
Daily Cost $1,543.80 $1,543.80 $1,543.80
2 1 Sgt. 2 1 Sgt. 8 1 Sgt.
Total Proposed Regular Hours 1780 Total Proposed Cost $137,398 Total Holiday Hours 540 Total Holiday Cost $37,129 Total Regular and Holiday Cost $174,527
$77.19 $77.19 $77.19
$77.19 $77.19 $77.19
$77.19 $77.19 $77.19
$77.19 $77.19 $77.19
$77.19 $77.19 $77.19
$77.19 $77.19 $77.19 $77.19 $77.19 $77.19 $77.19
$77.19 $77.19 $77.19
Hourly Rate $77.19 $77.19 $77.19
Holiday Staffing
10 10 10 10 10 10
20 10 20 10 80 10
Holiday Hours per Hours Officer per day
Sheriff's Lake Patrol Services Fiscal Year 2013-2014
$62.60 $92.80 $62.60 $92.80 $62.60 $92.80
Cost
$1,252.00 $928.00 $1,252.00 $928.00 $5,008.00 $928.00
Extra Duty Daily Cost
3 Boats, 2 Beach
0 Boats, 2 Beach
0 Boats, 2 Beach
Holiday Deployment
6/25/2013
Date 7/4/2013 7/4/2013 7/5/2013 7/5/2013 7/6/2013 7/6/2013 7/7/2013 7/7/2013
Day Thursday Friday Saturday Sunday
8/30/2013
Saturday
9/1/2013
Sunday
9/2/2013
Monday
10/5/2013 10/6/2013
TBD
Saturday Sunday
Saturday
12/5/2013
Friday
Various
Number of Deputies Deployed
City Paid Extra Duty Events F/Y 2013-2014 Approp. Code 20-03 Hours per Officer
Total Personnel Hours Per Day
Hourly Rate
10 10 10 10 10 10 10 10
80 10 40 10 20 10 20 10
$62.60 $92.89 $62.60 $92.89 $62.60 $92.89 $62.60 $92.89
40 10 40 10 80 10
September $62.60 $92.89 $62.60 $92.89 $62.60 $92.89
20 20
October $62.60 $62.60
30 6 6
November $62.60 $51.12 $92.89
Mileage Daily Cost Cost
Special Event Description
* Funding Source
July
8 deps. 1 sgt. 4 deps. 1 sgt. 2deps. 1 sgt. 2deps. 1 sgt.
4 deps. 1 sgt. 4 deps. 1 sgt. 8 deps. 1 sgt.
10 10 10 10 10 10
2 deps. 2 deps.
10 10
5 deps. 1 CSO 1 sgt.
6 6 6
4 deps.
6
24
December $62.60
30 deps.
Varied
300
Holiday Patrol $62.60
City
Total
$5,008 4th of July Lake Patrol $929 $2,504 $929 $1,252 $929 $1,458 $1,020 $14,028
City
Total
$2,504 Labor Day Lake Patrol $929 $2,504 Labor Day Lake Patrol $929 $5,008 Labor Day Lake Patrol $929 $12,803
City City
City City
Total
$1,252 Oktoberfest $1,252 Oktoberfest $2,504
City
Total
$1,878 Unity in the Community Parade $307 $557 $2,742
Total
$1,502 Winterfest $1,502
City
Total
$18,780 Holiday Patrol $18,780
City
April 4/10/2014 4/11/2014 4/12/2014 4/14/2014
Thursday Friday Saturday Sunday
Various
2 deps 2 deps 4 deps 4 deps
Numerous
5/24/2014
Saturday
5/25/2014
Sunday
5/26/2014
Monday
6 6 6 6
Varied
2 deps. 1 sgt. 2 deps. 1 sgt. 8 deps. 1 sgt. Total Lake Holiday Patrol Total Special Events: Total JAG Grant
10 10 10 10 10 10
$62.60 $62.60 $62.60 $62.60
12 12 24 24
April through June 150 $62.60 May 20 $62.60 10 $92.89 20 $62.60 10 $92.89 80 $62.60 10 $92.89
Total
$751.20 $751.20 $1,502.40 $1,502.40 $4,507
$9,390 Off-Road Vehicle Enforcement
Total
540 478 150 Total:
$1,252 Memorial Day Lake Patrol $929 $1,252 Memorial Day Lake Patrol $929 $5,008 Memorial Day Lake Patrol $929 $10,299 $37,129 $30,036 $9,390 $76,555
* NOTE: Grant Funding amounts are subject to availability and are solely based on the City's prior year's practice.
161
Frontier Days Frontier Days Frontier Days Frontier Days
City
JAG Grant City City City
162
N/A N/A N/A N/A N/A N/A
DEDICATED OVERTIME: Sgt. OT Motor OT SET OT CSO II OT
DIFFERENTIALS: Black and White Mileage Plain Unit Mileage N/A N/A
N/A N/A N/A N/A
2080 2080 2080 2080 2080
N/A N/A N/A N/A
1780
Est. Hrs. Per Year Ea. 1780 1780
$ $ $ $ $
$
N/A N/A
N/A N/A N/A N/A
200,866 195,354 253,510 247,998 95,118
N/A N/A N/A N/A
137,398
Est. Cost Per Each $ 247,990 $ 247,990
NOTES: Proposing to add (2) POP Team members through Grant Funding.
1 1 4 2 5
DEDICATED POSITIONS: Traffic Sergeant City Sergeant Motors SET CSO II
N/A N/A N/A N/A
PATROL OVERTIME: Patrol OT Traffic OT Lake OT Inv. OT
# of Positions 25.0 2.00
1.00
(27 Deputies)
LAKE PATROL: Lake
PATROL: Patrol Traffic
395,000 30,000
300 400 100 100
2,080 2,080 8,320 4,160 10,400
3,000 250 50 1,000
1,780
Est. Hrs. Per Year Total 44,500 3,560
73,553 663,213 9,735,957 10,667,850 931,893
$ $ $ $ Total Funding Increase $
City Employee Other Costs Outside of Contract FY 12/13 Funding FY 13/14 Funding Needed
9,931,084 9,043,489 887,595
Grand Total: $ FY 12/13 Approved Contract Budget: $ FY 13/14 Increase to Contract Budget: $
2,446,157
7,114,427
Total Summary
370,500
28,005 25,740 6,260 4,301 64,306 $
200,866 195,354 1,014,042 495,997 475,592 2,381,851
187,800 15,650 3,130 74,730 281,310 $
137,398 137,398
Total Yearly Cost 6,199,740 495,979 6,695,719
355,500 15,000 370,500 $
0.90 0.50
93.35 64.35 62.60 43.01
96.57 93.92 121.88 119.23 45.73
62.60 62.60 62.60 74.73
77.19
FY 2013/2014 Rate 139.32 139.32
LAKE ELSINORE POLICE DEPARTMENT Adopted Contract Law Enforcement - No Staffing changes FY 13/14
City of Lake Elsinore
City of Lake Elsinore Fire Department (CalFire/RIVCO) Mission Statement: In cooperation with the Cal Fire-Riverside County Fire Department, the Fire Department is a public safety agency dedicated to protecting life, property and the
Rosetta Canyon Fire Station
163
CITY OF LAKE ELSINORE FIRE DEPARTMENT (CONTRACT with CalFire & RIVCO) ORGANIZATIONAL CHART FISCAL YEAR 2013-2014 Battalion Chief Mark Barr
Fire Safety Supervisor
Fire Station 10 Captain Medic
Fire Station 85 Captain Medic
Fire Station 94 Captain Medic
Fire Station 97 Captain Medic
Fire Apps Engineers - 2
Fire Apps Engineers - 2
Fire Apps Engineers - 2
Fire Apps Engineers - 2
Fire Fighter II Medic - 3
Fire Fighter II Medic - 3
Fire Fighter II Medic - 3
Fire Fighter II Medic - 3
Fire Fighter II 2
Fire Fighter II 2
Fire Fighter II 2
Fire Fighter II 2
164
CITY OF LAKE ELSINORE MAJOR GOALS & ACCOMPLISHMENTS
Fire
GOALS FOR FY 13/14 • Continue to provide the highest level of fire suppression and advanced life support service within 5 minutes or less to the citizens within the City of Lake Elsinore. • Continue to confine and effectively suppress 90% of all structure fires within the City of Lake Elsinore with first alarm resources. • Contain and control 95% of all unwanted wildland fires at ten acres or less. • Continue to work toward opening Rosetta Canyon station 97 with a fully staffed ALS truck company and relocate City Battalion Chief office to station 97. • Complete enclosure of the physical fitness room at McVicker Park station 85 and provide the necessary equipment to furnish it. • Re-fund the City Fire Prevention Specialist position for Fire Department and Code Enforcement to assist with inspections and administrative duties. • Work toward the purchasing and staffing of an ALS engine for station 97. • Be able to provide and complete all life hazard safety inspections on an annual basis, with additional staff to be shared with Code Enforcement. • Provide leadership and assist with direction from the City in identifying a new fixed location for a City E.O.C.
MAJOR ACCOMPLISHMENTS IN FY 12/13 • Open Roseta Fire Station. • Continue with the replacement plan of cardiac monitors in the City to be consistent with the Riverside County Fire Department replacement/maintenance cycle.
165
City of Lake Elsinore Program Demand & Workload Indicators and Performance Standards For Budget Year 2013/2014
Cal-Fire Department (Servicing Lake Elsinore)
Actual
Projected
Demand and Workload Indicators
FY 12-13
FY 13-14
1
Respond to all incidents within five minutes of dispatch (ie. Medical, Traffic Collision, False Alarm, Public Service Assist, Wildland Fire, etc.)
89%
95%
2
Initiate emergency advanced life support within 15 minutes of dispatch.
100%
100%
3
Initiate suppression action on 90% of all fires within 15 minutes of dispatch.
90%
90%
166
LAKE ELSINORE FIRE DEPARTMENT Department Summary
The Lake Elsinore Fire Department consists of the following Division: • Fire Department (CALFIRE/RIVCO Contract Services)
DEPARTMENT SUMMARY TOTAL PERSONNEL SERVICES TOTAL CONTRACTUAL SERVICES TOTAL MATERIALS & SUPPLIES TOTAL CAPITAL OUTLAY TOTAL FIRE SERVICES EXPENDITURES
ACTUAL 2010-11
ACTUAL 2011-12
CURRENT 2012-13
ADOPTED BUDGET 2013-14
PERCENTAGE CHANGE FY 12/13 vs FY 13/14
0 4,158,222 15,829
0 4,386,379 28,508
0 4,584,107 28,700
0 6,212,533 28,700
4.51% 0.67%
4,174,051
4,414,887
4,612,807
6,241,233
4.48%
4,080,447 $
5,390,844
4.40%
Breakdown by Funding Source GENERAL FUND TOTAL GENERAL FUND EXPENDITURES $
3,601,051 $ 3,908,314 $
SPECIAL REVENUE FUNDING Fund 384 - CFD 2003-2 - FIRE Fund 650 - CFD 2003-1 LAW ENFORCEME Total Special Revenue Expenditures TOTAL FIRE SERVICES EXPENDITURES
165,090 407,910
77,000 429,573
532,360
850,389
-100.00% 23.93%
573,000
506,573
532,360
850,389
5.09%
4,174,051
4,414,887
4,612,807
6,241,233
4.48%
167
LAKE ELSINORE FIRE DEPARTMENT 2013/2014 ADOPTED BUDGET ALL FUNDS
FY 2012/2013 (Original)
FIRE SERVICES REVENUE SOURCES: General Fund Fire Service Tax Credits Total General Fund Revenue Special Revenue Funds Law & Fire Services - Fund 650 Other Misc. Income Total Special Revenue Funds Revenue TOTAL FIRE SERVICES REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
$
1,769,000 1,769,000
FY 2012/2013 (Current)
FY 2013/2014 (Adopted)
$
1,769,000 1,769,000
$
532,360 532,360
$
532,360 532,360
$
2,301,360
$
2,301,360
$
2,000,000
$
2,311,447
$
1,784,482
$
3,390,844
$
4,612,807
$
4,085,842
$
6,241,233
$
4,584,107 28,700 -
$
4,051,747 28,700 5,395
$
6,212,533 28,700 -
$
4,612,807
$
4,085,842
$
6,241,233
$
2,000,000 2,000,000
850,389 850,389
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital Special Revenue Funds 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
168
LAKE ELSINORE FIRE DEPARTMENT FIRE SERVICES - ALL FUNDS
Account Number
Object
100-4221-422.20-02
COMMUNITY PROMOTIONS
100-4221-422.20-09
CABLE SERVICE
100-4221-422.20-11
AUTO FUEL, OIL, LUBE
100-4221-422.20-15
EQUIP.-MAINT.& REPAIR
100-4221-422.20-16
MAINT & RPR OF BLDG/GRNDS
100-4221-422.20-19
RENT OF PROPERTY & EQUIP.
100-4221-422.20-20
PROFESS.-TECH.&OTHER SVCS
100-4221-422.20-22
TRAVEL & MEETING
100-4221-422.20-24
ELECTRIC
100-4221-422.20-25
GAS
100-4221-422.20-26
WATER
100-4221-422.20-27
Actual 2010-11
Current Budget FY 2012-13
Adopted Budget FY 2013-14
5,955
-
-
1,614
804
2,000
2,000
0%
-
518
1,000
1,000
0%
5,665
1,064
10,000
10,000
0%
11,428
17,628
23,600
23,600
0%
2,894
3,152
4,500
4,500
0%
4,090,622
3,716,421
3,885,539
6,109,833
57%
20,627
336
-
-
20,607
35,000
35,000
0%
2,466
3,602
4,000
4,000
0%
20,751
24,497
21,000
21,000
0%
2,155
1,809
1,600
1,600
0%
4,158,222
3,796,393
3,988,239
6,212,533
56%
TELEPHONE TOTAL CONTRACTUAL SERVICES
Actual 2011-12
Percentage of Adopted Budget Over/(Under) Current Budget
100-4221-422.30-20
MAINT & REPAIRS MATERIALS
3,142
883
-
100-4221-422.30-30
OFFICE SUPPLY(INCL.PRINT)
2,150
1,569
2,700
2,700
0%
100-4221-422.30-33
SPECIAL DEPARTMENT SUPPLY
10,537
9,488
26,000
26,000
0%
TOTAL MATERIALS & SUPPLIES
15,829
11,941
28,700
28,700
0%
5,395
5,395
-
-100%
4,174,051
3,813,728
4,022,334
6,241,233
55%
100-4221-422.40-50
MACHINERY & EQUIP.-OTHER TOTAL
169
LAKE ELSINORE FIRE DEPARTMENT - Detail Fund Number: 100-4221-422 Department: FIRE DEPARTMENT
Division: CALFIRE/RIVERSIDE SERVICES Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-09 CABLE SERVICES Direct TV Satellite Dish Network Satellite Total 20-11 AUTO FUEL, OIL, LUBE Miscellaneous Total
$ $
1,000 1,000
$
2,000
$
1,000
$
1,000
$
10,000
$
10,000
$
23,600
$
23,600
$
4,500
$
4,500
$
6,241,233
$
6,241,233
$
35,000
$
35,000
$ $
3,000 1,000
$
4,000
$
21,000
$
21,000
$
1,600
$
1,600
$
6,343,933
20-15 EQUIP. MAINT. & REPAIR Miscellaneous Vendors (Station's 10, 85, 94 and 97) Total 20-16 MAINT & REPAIR OF BLDG/GRNDS Miscellaneous Vendors (Station's 10, 85, 94 and 97) Total 20-19 RENT OF PREOPERTY & EQUIPMENT Canon Copiers & Innovative Solutions Total 20-20 PROFESS.-TECH&OTHER SVCS Riverside County Fire Dept. (Base Contract -Exhibit A) Total 20-24 ELECTRIC SCE - Est. $2,917 mo. Total 20-25 GAS Gas Company - Est. $250 mo. Amerigas Propane Total 20-26 WATER EVMWD - Est/ $1,750 mo. Total 20-27 TELEPHONE Telephone Services Total Total Contractual Services 170
LAKE ELSINORE FIRE DEPARTMENT - Detail Fund Number: 100-4221-422 Department: FIRE DEPARTMENT 30-30 OFFICE SUPPLIES Miscellaneous Vendors
Division: CALFIRE/RIVERSIDE SERVICES Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES
Total 30-33 SPECIAL DEPT. SUPPLIES Miscellaneous Vendors Total Total Material & Supplies
171
$
2,700
$
2,700
$
26,000
$
26,000
$
28,700
1 3 0 0
169,779 509,338 -
Subtotal
6
1
169,779
1,018,675 Subtotal Staff
1
169,779
Captain's Medics
1,016,466
145,209 -
290,419
290,419
290,419
ENGINEER'S
Administrative & Operational Services: Finance Training Data processing Accounting Personnel
(2,000,000)
Procurement Emergency Services Fire Fighting Equip Office supplie/Equip
Total Estimated Tax Funding
Lake elsinore Estimated fire Tax Credit Net Estimated City Budget
Estimated Direct charges Fire Engine use agreement Total staff Count Total Estimated city Budget
Estimated Support Services Administrative/Operational Volunteer Program Medic Program Fleet Support ECC Support Comm/IT Support Hazmat Allocation Wildland Fire Protection Agreement Budget under Building and Safety Fund Support Services Subtotal
Battalion Chief Fire Safety Supervisor Fire Safety Inspector
Subtotals
STA #10 Medic Engine STA #85 Medic Engine STA #94 Medic Engine STA #97 Medic Engine Fixed Relief Vacation Relief
Captain's
8
2 0 0
2
2
2
STAFF
1
1 0 0
STAFF
3.5 4,554 3.5 10
172
0
Fire Stations Number of Calls Hazmat Stations Number of Hazmat Calls
1,559,151
283,482 0 0
425,223
425,223
425,223
FFII MEDICS
12
3 0 0
3
3
3
1%
STAFF
Est. add'l Oper Expense
8
2 0 0
2
2
2
STAFF
Per Assigned Staff Per Entity Allocation Per Assigned Medics Per Fire Suppression Equip
744,885
-
248,295
248,295
248,295
FF II'S
32 Assigned Staff 0 Battalion Chief Support 32 Total Assigned Staff
23,200
14,655 9,403 6,176 35,560
230,305 EACH 127,015 EACH 101,475 EACH
163,570
163,570 0 0
ENGINEER MEDICS
LAKE ELSINORE FIRE DEPARTMENT ADOPTED CONTRACT CALFIRE/RIVCO FISCAL YEAR 2013 - 2014
$ $ $
(2,000,000) 4,241,233.2
6,054,438 186,795 6,241,233
34,303 69,600
468,960 9,403 74,112 142,240 158,227 275,325 28,063 57,000 (228,490) 984,840
234,458 127,015 101,475 462,948 4,965,695
4,502,747
1,101,599
1,133,716
1,133,716
1,133,716
TOTALS
3
32 1 12 4
1 1 1 2 37
35
11
8
8
8
TOTAL STAFF
City of Lake Elsinore
Community Development Mission Statement: Our mission is to serve all persons in a positive and courteous manner while fostering and managing growth in order to achieve a healthy, safe, attractive, and We help plan the City’s form and character, support community values, preserve the environment, promote the wise use of resources, partner with the development community, and protect public health and safety.
Lake Elsinore is one of the fastest growing cities in California today. Easy access to major freeways, available industrial and commercial land, a quality labor force of both skilled and semi-skilled workers and an economic philosophy of assisting local businesses for future growth are among the features that make Lake Elsinore a city of opportunities.
173
CITY OF LAKE ELSINORE COMMUNITY DEVELOPMENT DEPARTMENT ORGANIZATIONAL CHART FISCAL YEAR 2013-2014 Community Development Director Grant Taylor Cathy Barrozo GIS Analyst
Planning Manager Richard MacHott
Building & Code Enforcement Manager Bill Belvin
Associate Planner Augustin Resendiz
Code Enforcement Supervisor Fred Lopez
Planning Consultant Kirt Coury
Code Enforcement
Planning Consultant Carole Donahoe
Code Enforcement
CD Tech I Cordie Miller
Code Enforcement Part Time
Ruben Hernandez
Building Inspector Scott Burns
Building Inspector Part Time Dave Burdick
Building Inspector Vacant
Alex Rodriguez
CD Tech II Sonia Salazar
(Vacant)
Kris Herrington
CD Tech I Joyce Teyler
Part Time (2) (Vacant) 174
Fire Marshall Doug Bloom (Fire Contract)
Fire Inspector (Vacant)
COMMUNITY DEVELOPMENT DEPARTMENT SYNOPSIS Community Development The Community Development Department is comprised of (5) Divisions: Planning Commission, Planning & Zoning, Building & Safety, Code Enforcement, and Economic Development. The Community Development activities are primarily involved in the Planning Division, which provides support for the Planning Commission, and assist the Commission and
current planning techniques and City Councils goals and vision. Planning Commission The Planning Commission has the authority to review all development proposals for approval consideration. The Commission may advise the City Council in the development and also review and make recommendations regarding any proposed changes to the General Plan, Zoning Regulations and Design Standards. Building Division Building Division implements and enforces conformance to State laws and City Ordinances that inspections of new construction or addition/expansions of existing structures. The Division provides customer service support to the public at the services counter where plan checks reviews can be performed. Plans are to be submitted for conformance to all City adopted building codes. Plan Checks are regularly reviewed to determine if a permit is required for any change to the structure of a home or business via remodel, addition or new construction. work is completed according to City codes, safety and durability. Code Division Code Division assists residents in keeping the neighborhoods safe and aesthetically pleasing. That trash in not in public view, address complaints of old vehicles in front of properties, Economic Division Economic Development Division (EDD) is about building healthy economies in order to have healthy communities. The mission of the Lake Elsinore EDD is to foster a strong economic environment which supports businesses and nurtures growth, job creation and new investment in the region. The EDD are dedicated to promoting and facilitating economic development and to improve the quality of life in Lake Elsinore by increasing its economic base.
175
CITY OF LAKE ELSINORE MAJOR GOALS & ACCOMPLISHMENTS
Department of Community Development
PLANNING COMMISSION TOP GOALS FOR FY 13/14 • Hold public hearings to review ongoing phases of the Consistency Zoning Project and the 2014-2021 Housing Element and • Provide public review regarding proposed land use, design and development projects and related environmental impact analysis and when serving in an advisory capacity make recommendations regarding these projects to the City Council • Provide policy recommendations to the City Council regarding land use, development and design regulations and requirements PLANNING & ZONING DIVISION GOALS FOR FY 13/14 • Complete Consistency Zoning and the 2014-2021 Housing Element - GIS support for analysis and database & mapping updates. • Provide professional planning services to the public that is customer friendly, responsive, efficient and effective. • Continue to review, update and implement City regulations, development codes and specific plans to meet the needs of • Promote balanced community development with the proper mix of residential, employment opportunities, • Provide continuing professional and technical support and services to the Planning Commission. • Maintain staff participation with regional and local agencies and districts to ensure coordination of efforts related to land use planning, transportation and environmental issues. • Continue to streamline the development review process; thereby reducing costs to developers/applicants/public.
MAJOR ACCOMPLISHMENTS IN FY 12/13 • Adoption of Consistency Zoning Phase I applying Commercial Mixed-Use, Residential Mixed-Use and High Density Residential zoning throughout the City of Lake Elsinore. • Adoption of Consistency Zoning Phase II creating Public/Institutional zoning district and bringing zoning within Business District into alignment with the General Plan. • Demonstrated compliance with goals and policies set forth in the 2008-2014 Housing Element. • Met State-mandated deadline to comply with Senate Bill (SB) 2 by amending the Lake Elsinore Municipal Code to provide procedures/requirements for Emergency Shelters, and Transitional and Supportive Housing within the City of Lake Elsinore. • Completion of Annexation 81 (Third Street Annexation) bring 320 acres into the City of Lake Elsinore.
CODE ENFORCEMENT DIVISION GOALS FOR FY 13/14 • Coordinate with Riverside County Sheriff's Department to provide better support for Code Enforcement personnel in field situations. • Increase staffing levels to provide coverage for weekends and enforce Municiple Code Violations. • Coordinate with Riverside County Fire and Building & Safety Division to conduct annual Business License inspections. • Build a relationship with the community as a positive unit towards the community. • Code Enforcement Officers to get Building Inspector certifications for Post Disaster Certification .
176
CITY OF LAKE ELSINORE MAJOR GOALS & ACCOMPLISHMENTS
Department of Community Development. CONT. FUTURE GOALS • Increase staffing levels to provide additional enforcement of nuisance violations and increase the quality of life for Lake Elsinore residents. • Identify additional funding sources to increase nuisance abatement activity. • Scan existing structure abatement files into Laser fiche for access be the public and staff. • Re-establish the Nuisance Abatement Board and conduct monthly board meetings. MAJOR ACCOMPLISHMENTS IN FY 12/13 • Start clean up program City wide. • Cleaning up Pioneer Lumber, The Wreck and Spring St.. BUILDING & SAFETY DIVISION GOALS FOR FY 13/14 • Have updated material for customers on codes and new products. • Full time Building Inspector and Fire Inspector. • Cross train Code,Building and Fire. • Provide electronic access of archived plans and documents to the public through the internet using Laser fiche. • Create an interactive form on City's Web site for inspection requests through the internet. FUTURE GOALS • Increase staffing levels at the front counter and field inspection. • Coordinate with IS to improve the permit system, and Building Department Website. • Automate the phone inspection request process. • Demo three structures that are in Structure Abatement Program. MAJOR ACCOMPLISHMENTS IN FY 12/13 • Hired Fire Marshal and 2 Part Building Inspectors • Began Laser fiche scanning 75% of Building Plans, and permits are scanned. • Demo of 7 structures. • Updated website with handouts • Started cross training with Code, Building and Fire ECONOMIC DEVELOPMENT/GIS GOALS FOR FY 13/14 • Work closely with the Chamber of Commerce and other economic development organizations to further economic development opportunities in the city and region • Utilize the City's Website/TV Channel/Social Media as a dynamic economic development resource. • Outreach to local businesses and provide assistance as identified. MAJORACCOMPLISHMENTS IN FY 12/13 • • • •
Implement GIS interactive mapping capabilities on the City Website. Migration of 90% geospatial data to ESRI Geodatabase format. Upon approval of General Plan, work closely with Planning to ensure consistency of Zoning with General Plan Land Use. Coordinate with Planning to migrate hard copy Specific Plans into a digital GIS format.
177
City of Lake Elsinore Program Demand & Workload Indicators and Performance Standards For Budget Year 2013/2014 Community Development Department Planning Commission
Actual
Projected
FY 12-13
FY 13-14
Demand and Workload Indicators 1
Resolutions Adopted related to Zoning and Development applications
81
95
2
Planning Commission meetings conducted
14
18
Actual
Projected
FY 12-13
FY 13-14
3
Community Development Department Planning & Zoning
Demand and Workload Indicators 1
Current Planning Applications Processed (CUP, Variance, Design Review, Sign Programs, Subdivisions, Mining, etc.,)
50
60
2
Advance Planning Applications Processed (GPA, Zone Change, Zoning Code Amendments)
15
20
120
150
4
Over-the-public counter permit approvals (permanent and temporary signs, home based businesses and temporary use permits) Planning Commission Meeting Agendas Prepared (Planning Commission meets twice monthly plus special meetings, unless cancelled)
14
18
5
Landscaping plans received, plan checked and approved
8
12
6
Customers helped at counter, by telephone & via e-mail
9000
10400
7
Public Records Requests
120
120
Actual FY 12-13
Projected FY 13-14
3
Community Development Department Building & Safety
Demand and Workload Indicators 1
Total Permits Issued (building, electrical, plumbing, & miscellaneous)
1000
2500
2
Single Family Residence (total number of building permits issued for new single –family dwellings)
200
500
178
City of Lake Elsinore Program Demand & Workload Indicators and Performance Standards For Budget Year 2013/2014 Community Development Department Code Enforcement
Actual FY 12-13
Projected FY 13-14
Demand and Workload Indicators 1
Neighborhood Enhancement Team (NET) Project areas completed
0
0
2
Number of houses placed in Structure Abatement
6
11
3
Number of nuisance cases processed
1500
1500
4
Number of nuisance cases resolved
750
1000
5
Number of nuisance Abatement Hearings held
0
0
6
Number of citations hearings held
10
11
Actual FY 12-13
Projected FY 13-14
Community Development Department Economic Development Division
Demand and Workload Indicators 1
Assistance with other Departments and/or Agencies on major project studies/analysis
24
30
2
General mapping requests
5
15
3
Companies assisted in conjunction with the Economic Development Program
1
2
4
City Maps published and sold (All maps have been uploaded to City Website)
0
0
5
Shape le to Geo-database migration updates
1
1
179
COMMUNITY DEVELOPMENT DEPARTMENT Department Summary The Community Development Department consists of the following divisions: • Planning Commission • Planning & Zoning • Building & Safety • Code Enforcement • Economic Development
ACTUAL 2010-11
DEPARTMENT SUMMARY
ACTUAL 2011-12
CURRENT BUDGET 2012-13
ADOPTED BUDGET 2013-14
PERCENTAGE CHANGE FY 12/13 vs FY 13/14
$ $ $
999,271 $ 315,810 $ 22,608 $
1,093,344 $ 376,226 $ 17,185 $
1,089,183 $ 733,148 $ 21,360 $
1,447,939 774,990 32,150
21.76% -2.72% -0.98%
TOTAL $
1,337,689 $
1,486,755 $
1,843,691 $
2,255,079
11.76%
TOTAL PERSONNEL SERVICES TOTAL CONTRACTUAL SERVICES TOTAL MATERIALS & SUPPLIES
180
COMMUNITY DEVELOPMENT DEPARTMENT PLANNING COMMISSION DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
PLANNING COMMISSION REVENUE SOURCES: General Fund Misc. Revenue Total General Fund Revenue
$
Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue
$
TOTAL PLANNING COMMISSION REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
FY 2012/2013
FY 2012/2013
FY 2013/2014
(Original)
(Current)
(Adopted)
-
$
-
$
-
$
-
$
$
-
$
-
$
-
$
21,391
$
21,391
$
14,941
$
21,391
$
21,391
$
14,941
$
13,291 7,500 600 -
$
13,291 6,600 1,500 -
$
13,291 150 1,500 -
$
21,391
$
21,391
$
14,941
-
-
-
-
-
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
181
COMMUNITY DEVELOPMENT DEPARTMENT PLANNING COMMISSION
Account Number
Object
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12
Percentage of Adopted Budget Over/(Under) Current Budget
Adopted Budget FY 2013-14
8,200
8,700
12,000
12,000
0%
RETIREMENT - FICA
514
545
744
744
0%
100-4111-413.10-66
MEDICARE
120
127
174
174
0%
100-4111-413.10-70
WORKERS COMPENSATION
54
55
229
229
0%
100-4111-413.10-80
S.D.I.
100-4111-413.10-20
TEMP/PART-TIME EMPLOYEE
100-4111-413.10-65
TOTAL PERSONNEL SERVICES 100-4111-413.20-18
PUBLICATIONS & MEMBERSHIP
100-4111-413.20-20
PROFESS.-TECH.&OTHER SVCS
100-4111-413.20-22
TRAVEL & MEETING EXPENSE
100-4111-413.30-30 100-4111-413.30-33
94
96
144
144
0%
8,982
9,523
13,291
13,291
0%
144
530
-
-
-
166
150
150
0%
25
40
6,450
-
-100%
TOTAL CONTRACTUAL SERVICES
169
736
6,600
150
-98%
OFFICE SUPPLY(INCL.PRINT)
516
438
300
300
0%
29
1,200
1,200
0%
516
467
1,500
1,500
0%
9,667
10,726
21,391
14,941
-30%
SPECIAL DEPARTMENT SUPPLIES TOTAL MATERIALS & SUPPLIES TOTAL
182
PLANNING COMMISSION - DETAIL Fund Number: 100-4111-413 Department: COMMUNITY DEVELOPMENT
Division: PLANNING COMMISSION Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-18 PUBLICATIONS & MEMBERSHIP Total
$
-
$
150
Total
$
150
Total
$
-
$
150
$
300
$
300
$
1,200
$
1,200
$
1,500
20-20 PROFESSIONAL SERVICES Miscellaneous
20-22 TRAVEL & MEETING EXPENSE
Total Contractual Services 30-30 OFFICE SUPPLIES Miscellaneous Total 30-33 SPECIAL DEPT. SUPPLIES Miscellaneous Total Total Material & Supplies
183
COMMUNITY DEVELOPMENT DEPARTMENT PLANNING & ZONING DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
PLANNING & ZONING REVENUE SOURCES: General Fund Sign Fees/Planning CRS&CIP Revenue/Planning Plan Review Fee/Planning Counter Services Landscape Review Fee Environmental Impact Fee Maps, Publications, Copies Administration Fee/Planning Building Plan Check/Planning Total General Fund Revenue
FY 2013/2014
(Original)
(Current)
(Adopted)
4,000 200,000 65,000 500 10,000 2,000 600 8,000 290,100
$
$
TOTAL PLANNING & ZONING REVENUE
TOTAL REVENUE
FY 2012/2013
$
Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue
Impact on General Fund: General Fund Support Required
FY 2012/2013
-
$
$
-
$
$
290,100
$
4,000 200,000 100,000 3,500 7,000 3,000 2,500 320,000
-
$
$
3,400 270,000 107,000 2,700 7,900 11,200 3,400 1,700 407,300
-
-
$
-
$
320,000
$
407,300
762,760
$
732,860
$
513,084
$
1,052,860
$
1,052,860
$
920,384
$
598,660 451,500 2,700 -
$
601,160 448,800 2,900 -
$
638,014 279,670 2,700 -
$
1,052,860
$
1,052,860
$
920,384
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital Special Revenue Funds 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
184
COMMUNITY DEVELOPMENT DEPARTMENT PLANNING & ZONING
Account Number
Object
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12
196,265
100-4310-419.10-10
REGULAR EMPLOYEES
100-4310-419.10-20
TEMP/PART-TIME EMPLOYEE
-
282,195
Percentage of Adopted Budget Over/(Under) Current Budget
Adopted Budget FY 2013-14
392,177
443,278
-
-
13%
100-4310-419.10-30
OVERTIME
100-4310-419.10-37
CELL PHONE ALLOWANCE
100-4310-419.10-38
BI-LINGUAL ALLOWANCE
-
600
600
600
0%
100-4310-419.10-39
CAR ALLOWANCE
200
2,389
7,200
4,800
-33%
100-4310-419.10-40
EMPLOYEE INSURANCE
58,606
66,813
75,893
75,659
0%
100-4310-419.10-60
RETIREMENT - PERS
47,724
72,097
81,160
68,255
-16%
100-4310-419.10-65
RETIREMENT - FICA
12,002
17,602
24,128
26,190
9%
4,116
5,652
6,428
14%
4,743
6,755
7,775
15%
40
1,902
2,500
-
-100%
478
960
480
-50%
100-4310-419.10-66
MEDICARE
2,807
100-4310-419.10-70
WORKERS COMPENSATION
3,456
S.D.I.
2,267
3,136
4,135
4,550
10%
323,367
456,070
601,160
638,014
6%
2,000
2,000
0%
-
-
100-4310-419.10-80
TOTAL PERSONNEL SERVICES 100-4310-419.20-01
ADVERTISING
100-4310-419.20-02
COMMUNITY PROMOTIONS
100-4310-419.20-17
POSTAGE & FREIGHT
100-4310-419.20-18
PUBLICATIONS & MEMBERSHIP
100-4310-419.20-20
PROFESS.-TECH.&OTHER SVCS
100-4310-419.20-22
TRAVEL & MEETING EXPENSE
100-4310-419.20-23
TRAINING & EDUCATION TOTAL CONTRACTUAL SERVICES
100-4310-419.30-30
OFFICE SUPPLY(INCL.PRINT)
100-4310-419.30-33
SPECIAL DEPT. SUPPLIES
718 194,028
600
600
0%
100
15,600
1,820
-88%
232,937
429,025
272,000
-37%
75
250
233%
1,500
3,000
100% -38%
194,746
233,547
448,800
279,670
1,703
2,633
2,500
2,500
0%
87
40
400
200
-50%
1,790
2,673
2,900
2,700
-7%
519,903
692,291
1,052,860
920,384
-13%
TOTAL MATERIALS & SUPPLIES TOTAL
510
185
PLANNING & ZONING - DETAIL Fund Number: 100-4310-419
Division: PLANNING & ZONING
Department: COMMUNITY DEVELOPMENT
Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-01 ADVERTISING Miscellaneous Total 20-02 COMMUNITY PROMOTIONS Miscellaneous Total 20-17 POSTAGE & FREIGHT Miscellaneous Total 20-18 MEMBERSHIP APA Memberships AEP Memberships Total 20-20 PROFESS.-TECH&OTHER SVCS SCES - Landscape Consultant Contract Services - 2 Planners Total 20-22 TRAVEL & MEETING EXPENSE Miscellaneous Total
$
2,000
$
2,000
$ $
-
$
-
$
600
$
600
$ $
1,500 320
$
1,820
$ $
90,000 182,000
$
272,000
$
250
$
250
$
3,000
$
3,000
$
275,600
$
2,500
$
2,500
$
200
$
200
$
2,700
20-23 TRAINING & EDUCATION Total Total Contractual Services 30-30 OFFICE SUPPLIES Miscellaneous Total 30-33 SPECIAL DEPT. SUPPLIES Miscellaneous Total Total Material & Supplies
186
COMMUNITY DEVELOPMENT DEPARTMENT BUILDING & SAFETY DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
BUILDING & SAFETY REVENUE SOURCES: General Fund Building Permit Fee Building Special Inspection Fee Abandoned Property Registration Filing Fees Fire Inspection Fee License Review Fee L.E. Fire Services - Plan Checks L.E. Fire Review Fees Plan Retention Fees Plan Retention Fees
FY 2013/2014
(Original)
(Current)
(Adopted)
750,000 625 30,000 200 5,000 70,000 2,000 857,825
$
$
TOTAL BUILDING & SAFETY REVENUE
TOTAL REVENUE
FY 2012/2013
$
Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue
Impact on General Fund: General Fund Support Required
FY 2012/2013
-
$
$
-
$
$
857,825
$
1,254,000 625 30,000 6,000 5,000 7,000 100 2,000 1,304,725
-
$
$
1,900,000 625 10,000 4,000 5,000 275,000 12,000 2,000 2,208,625
-
-
$
-
$
1,304,725
$
2,208,625
(344,656)
$
(701,750)
$
(1,278,261)
$
513,169
$
602,975
$
930,364
$
322,569 187,300 3,300 -
$
348,867 250,808 3,300 -
$
520,864 405,300 4,200 -
$
513,169
$
602,975
$
930,364
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
187
COMMUNITY DEVELOPMENT DEPARTMENT BUILDING & SAFETY
Account Number
Object
Actual 2010-11
100-4320-424.10-10
REGULAR EMPLOYEES
100-4320-424.10-20
TEMP/PART- TIME EMPLOYEES
288,462
100-4320-424.10-30
OVERTIME
-
100-4320-424.10-37
CELL PHONE ALLOWANCE
440
100-4320-424.10-38
BI-LINGUAL ALLOWANCE
100-4320-424.10-39
CAR ALLOWANCE
100-4320-424.10-40
Current Budget FY 2012-13
Actual 2011-12 272,110
Adopted Budget FY 2013-14
226,299
-
329,336
46%
16,532 500
-
365
-
-
-100%
600
600
1,200
2,400
1,826
-
-
EMPLOYEE INSURANCE
49,930
47,063
43,722
59,328
36%
100-4320-424.10-60
RETIREMENT - PERS
68,457
65,426
55,047
77,446
41%
100-4320-424.10-65
RETIREMENT - FICA
17,002
15,559
13,142
21,444
63%
100-4320-424.10-66
MEDICARE
4,221
3,967
3,073
5,015
63%
100-4320-424.10-70
WORKERS COMPENSATION
15,414
14,692
4,041
6,594
63%
100-4320-424.10-80
S.D.I. TOTAL PERSONNEL SERVICES
-
Percentage of Adopted Budget Over/(Under) Current Budget
100%
3,013
2,544
2,443
3,969
62%
449,339
424,151
348,867
520,864
49%
75
-
500
-
-
100-4320-424.20-02
COMMUNITY PROMOTIONS
-
100-4320-424.20-15
EQUIP. MAINT. & REPAIR
-
100-4320-424.20-17
POSTAGE/BULK MAILING
1,982
2,005
2,000
2,000
0%
100-4320-424.20-18
PUBLICATIONS & MEMBERSHIP
4,514
860
1,000
9,760
876%
100-4320-424.20-19
RENT OF PROPERTY & EQUIP.
-
-
-
100-4320-424.20-20
PROFESS.-TECH.&OTHER SVCS
73,688
71,597
244,008
389,240
60%
100-4320-424.20-22
TRAVEL & MEETING EXPENSE
-
82
500
500
0%
100-4320-424.20-23
TRAINING & EDUCATION
-
100-4320-424.20-27
TELEPHONE TOTAL CONTRACTUAL SERVICES
130
-
-
3,090
2,765
3,300
3,300
0%
83,274
77,515
250,808
405,300
62%
567
735
1,650
1,650
0%
100-4320-424.30-30
OFFICE SUPPLY(INCL.PRINT)
100-4320-424.30-33
SPECIAL DEPARTMENT SUPPLY
4,350
4,149
1,650
2,550
55%
TOTAL MATERIALS & SUPPLIES
4,917
4,884
3,300
4,200
27%
537,530
506,550
602,975
930,364
54%
TOTAL
188
BUILDING & SAFETY - DETAIL Fund Number: 100-4320-424 Department: COMMUNITY DEVELOPMENT
Division: BUILDING & SAFETY Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-02 COMMUNITY PROMOTIONS Total
$
500
$
500
$
-
$
-
$
2,000
$
2,000
$ $ $ $
9,000 275 215 270
$
9,760
$
-
$
-
$ $ $ $
110,000 750 50,000 228,490
$
389,240
$
500
$
500
$
-
$
-
20-15 EQUIP. MAINTENANCE & REPAIR Total 20-17 POSTAGE & FREIGHT United Parcel Service Total 20-18 PUBLICATIONS & MEMBERSHIP Misc. Code Books/References ICC Membership CALBO Membership NFPA Membership Total 20-19 RENT OF PROPERTY & EQUIP. Miscellaneous Total
20-20 PROFESS.-TECH&OTHER SVCS S.F.A. Contract Plan Check Express Dry Cleaners Structure abatement Contract - Fire Services Total 20-22 TRAVEL & MEETING EXPENSE Miscellaneous Total 20-23 TRAVEL & EDUCATION Miscellaneous Total 189
BUILDING & SAFETY - DETAIL Fund Number: 100-4320-424 Department: COMMUNITY DEVELOPMENT
Division: BUILDING & SAFETY Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-27 TELEPHONE Nextel Communications Verizon Phone
$ $
2,400 900
Total
$
3,300
Total Contractual Services
$
404,800
$ $
1,500 150
$
1,650
30-30 OFFICE SUPPLIES Various Vendors Edge Printing / Business Cards Total 30-33 SPECIAL DEPT. SUPPLIES Boot Re-imbursement (1-empl.) Building Permit Card Stock Venus Printing Impact Promo
450 400 700 1,000
190
Total
$
2,550
Total Material & Supplies
$
4,200
COMMUNITY DEVELOPMENT DEPARTMENT CODE ENFORCEMENT DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
CODE ENFORCEMENT REVENUE SOURCES: General Fund Structure Abatement Fees Nuisance Abatement Fees Vehicle Abate/Cost Recovery Vehicle Tow/Code Enforcement Administration Citation Appeal Fee Administration Fee - Parking Citations Local Ordinance Fines Parking Citations/Violation Municipal Code Violations Total General Fund Revenue Special Revenue Funds Community Dev. Block Grant (C.D.B.G.) - Fd 150 Other Misc. Income Total Special Revenue Funds Revenue TOTAL CODE ENFORCEMENT REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
FY 2012/2013
FY 2012/2013
FY 2013/2014
(Original)
(Current)
(Adopted)
$
$
2,000 3,000 20,000 880 500 15,000 350,000 391,380
$
$
2,000 3,000 20,000 880 500 15,000 350,000 200,000 591,380
$
157,042 157,042
$
$
$
2,000 2,000 30,000 600 500 14,900 370,000 30,000 450,000
$
157,042 157,042
$
158,744 158,744
548,422
$
748,422
$
608,744
$
(224,915)
$
(415,492)
$
(255,155)
$
323,507
$
332,930
$
353,589
$
125,865 28,100 12,500 166,465
$
125,865 26,940 13,660 166,465
$
153,995 28,100.00 12,750 194,845
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES Special Revenue Funds 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES TOTAL EXPENDITURES
157,042
$
323,507
191
157042
$
323,507
158,744 0
$
158,744 353,589
COMMUNITY DEVELOPMENT DEPARTMENT CODE ENFORCEMENT
Account Number
Object
100-4330-424-10-10
REGULAR EMPLOYEES
100-4330-424-10-20
TEMP/PART-TIME EMPLOYEE
100-4330-424-10-30
OVERTIME
100-4330-424-10-38
BI-LINGUAL ALLOWANCE
100-4330-424-10-40 100-4330-424-10-60
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12
136,809
126,048
61,183
-
1,102
Percentage of Adopted Budget Over/(Under) Current Budget
Adopted Budget FY 2013-14 98,084
60%
16,210 30,000
-
34,369
16,495
20,529
24%
28,416
12,228
7,253
-41%
8,421
7,301
3,756
7,086
89%
MEDICARE
1,970
1,701
878
1,657
89%
WORKERS COMPENSATION
1,628
3,096
598
1,805
202%
S.D.I.
1,492
1,317
727
1,372
89%
217,583
203,599
125,865
153,995
22%
1,404
250
EMPLOYEE INSURANCE
36,940
RETIREMENT - PERS
28,919
100-4330-424-10-65
RETIREMENT - FICA
100-4330-424-10-66 100-4330-424-10-70 100-4330-424-10-80
TOTAL PERSONNEL SERVICES
-
100-4330-424-20-01
ADVERTISING
100-4330-424-20-10
OUTSIDE AUTOMOTIVE SVCS.
-
-
100-4330-424-20-15
EQUIP. MAINT. & REPAIR
-
100-4330-424-20-17
POSTAGE/BULK MAILING
-
100-4330-424-20-18
PUBLICATIONS & MEMBERSHIP
35,992
52
100-4330-424-20-20
PROFESS.-TECH.&OTHER SVCS
-
60,301
100-4330-424-20-21
LEGAL SERVICES
-
1,870
100-4330-424-20-22
TRAVEL & MEETING EXPENSE
-
100-4330-424-20-23
TRAINING & EDUCATION
100-4330-424-20-27
TELEPHONE TOTAL CONTRACTUAL SERVICES
100-4330-424-30-30
OFFICE SUPPLY(INCL.PRINT)
100-4330-424-30-33
SPECIAL DEPARTMENT SUPPLY TOTAL MATERIALS & SUPPLIES TOTAL
-100%
106
100
-
-100%
300
300
0%
23,300
23,300
0%
127
1,000
1,000
0%
90
730
240
1,500
525%
1,539
1,242
2,000
2,000
0%
37,621
64,428
26,940
28,100
4%
3,831
1,561
3,360
4,150
24%
11,554
7,601
10,300
8,600
-17%
15,385
9,161
13,660
12,750
-7%
270,589
277,188
166,465
194,845
17%
192
CODE ENFORCEMENT - DETAIL Fund Number: 100-4330-424 Department: ECONOMIC/COMMUNITY DEVELOPMENT
Division: CODE ENFORCEMENT Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-10 OUTSIDE AUTOMOTIVE SERVICES CACEO Memberships Total 20-15 EQUIP. MAINT. & REPAIR CACEO Memberships Total 20-17 POSTAGE & BULK MAILING CACEO Memberships Total 20-18 PUBLICATIONS & MEMBERSHIP CACEO Memberships Total
$
-
$
-
$
-
$
-
$
-
$
-
$
300
$
300
20-20 PROFESS.-TECH&OTHER SVCS County Recorders Office First American Core Logic Dapeer, Rosenblit, Litvac Express Dry Cleaners ( 3 officers yearly) Nuisance Abatement
600 5,700 10,000 2,000 5,000 Total
20-22 TRAVEL & MEETING EXPENSE Mileage & Registration Fees Total 20-23 TRAINING & EDUCATION Training Seminars Total 20-27 TELEPHONE Nextel Communications Total Total Contractual Services
193
$
23,300
$
1,000
$
1,000
$
1,500
$
1,500
$
2,000
$
2,000
$
28,100
CODE ENFORCEMENT - DETAIL Fund Number: 100-4330-424 Department: ECONOMIC/COMMUNITY DEVELOPMENT
Division: CODE ENFORCEMENT Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
30-30 OFFICE SUPPLIES Various Vendors Venus Printing Edge Printing / Business Cards
3,000 1,000 150 Total
$
30-33 SPECIAL DEPT. SUPPLIES CMS Business Forms Boot Re-imbursement (4-empl.) Quartermaster/Galls Uniforms
4,150
2,000 600 6,000 Total Total Material & Supplies
194
$
8,600
$
12,750
CITY MANAGER'S OFFICE ECONOMIC DEVELOPMENT DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
ECONOMIC DEVELOPMENT REVENUE SOURCES: General Fund Misc. Revenue Total General Fund Revenue
$ $
Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue
$
TOTAL ECONOMIC DEV. REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
FY 2012/2013
FY 2012/2013
FY 2013/2014
(Original)
(Current)
(Adopted)
-
$ $
-
$ $
-
$
-
$
$
-
$
-
$
-
$
189,921
$
189,921
$
194,545
$
189,921
$
189,921
$
194,545
$
121,721 60,200 8,000 -
$
122,201 59,720 8,000 -
$
121,775 61,770 11,000 -
$
189,921
$
189,921
$
194,545
-
-
-
-
-
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
195
COMMUNITY DEVELOPMENT DEPARTMENT ECONOMIC DEVELOPMENT
Account Number
Object
100-4352-413.10-10
REGULAR EMPLOYEES
100-4352-413.10-30
OVERTIME
Actual 2010-11
Adopted Budget FY 2013-14
Current Budget FY 2012-13
Actual 2011-12 76,915
Percentage of Adopted Budget Over/(Under) Current Budget
77,515
-
76,915
-1%
-
100-4352-413.10-37
CELL PHONE ALLOWANCE
-
-
-
100-4352-413.10-39
CAR ALLOWANCE
-
480
-
-100%
100-4352-413.10-40
EMPLOYEE INSURANCE
16,995
16,995
16,995
0%
100-4352-413.10-60
RETIREMENT - PERS
21,650
19,975
20,629
3%
100-4352-413.10-65
RETIREMENT - FICA
4,769
4,769
4,769
0%
100-4352-413.10-66
MEDICARE
1,115
1,115
1,115
0%
100-4352-413.10-70
WORKERS COMPENSATION
522
429
429
0%
100-4352-413.10-80
S.D.I.
923
923
923
0%
122,889
122,201
121,775
-0.35%
TOTAL PERSONNEL SERVICES 100-4352-413.20-01
ADVERTISING
100-4352-413.20-02
COMMUNITY PROMOTION
100-4352-413.20-15
EQUIP.-MAINT.& REPAIR
100-4352-413.20-17
POSTAGE & FREIGHT
100-4352-413.20-18
PUBLICATIONS & MEMBERSHIP
100-4352-413.20-20
PROFESS.-TECH.&OTHER SVCS
100-4352-413.20-22
TRAVEL & MEETING EXPENSE
100-4352-413.20-23
TRAINING & EDUCATION
100-4352-413.30-30
OFFICE SUPPLY (INCL.PRINT)
-
TOTAL CONTRACTUAL SERVICES 100-4352-413.30-33
5,125
2,790
1,500
7,000
367%
666
2,490
34,250
36,000
5%
1,556
1,697
5,270
7,670
46%
-
-
1,500
1,500
0%
7,093
6,965
9,500
6,600
-31%
32
-
1,500
1,500
0%
2,567
1,625
6,200
1,500
-76%
-
490
-
-
17,039
16,057
59,720
61,770
3%
365
94
100
100
0%
SPECIAL DEPARTMENT SUPPLY
-
-
7,900
10,900
38%
TOTAL MATERIALS & SUPPLIES
365
94
8,000
11,000
38%
17,404
139,039
189,921
194,545
2%
TOTAL
196
ECONOMIC DEVELOPMENT - DETAIL Fund Number: 100-4352-413 Department: ECONOMIC/COMMUNITY DEVELOPMENT
Division: ECONOMIC DEVELOPMENT Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-01 ADVERTISING Inland Magazines Misc.
Total
20-02 COMMUNITY PROMOTION LEVCC Map Advertorial Misc. Community PR Campaign San Diegian
Total
20-15 EQUIP. MAINT. & REPAIR Costar Real Estate Database D&B Solutions (Bus. DB renewal) InfoUSA-Reference USA (Bus/Res DB renewal) Data Quick (130.50 @ 12 House Market DB renewal)
Total
20-17 POSTAGE & FREIGHT Postage (business mailings, surveys) Total
$ $ $
2,000 5,000 7,000
$
3,000 500 30,000 2,500 36,000
$
2,400 1,200 2,500 1,570 7,670
$
1,500
$
1,500
20-18 PUBLICATIONS & MEMBERSHIP EDA of Southwest California (annual renewal) ICSC Membership dues
6,500 100
20-20 PROFESS.-TECH&OTHER SVCS Misc. Services (eg., service bureau)
Total
$
6,600
Total
$
1,500 1,500
20-22 TRAVEL & MEETING EXPENSE Local & Regional EDC events Regional meetings MD&M (Medical Device & Mfg.) ICSC (Internat'l Council of Shopping Cntrs.)
500 500 1500 3700 Total Total Contractual Services
30-30 OFFICE SUPPLIES Staples Total
197
$
6,200
$
66,470
$
100
$
100
ECONOMIC DEVELOPMENT - DETAIL Fund Number: 100-4352-413 Department: ECONOMIC/COMMUNITY DEVELOPMENT
Division: ECONOMIC DEVELOPMENT Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
30-33 SPECIAL DEPT. SUPPLIES Trade Show exhibit Flash Drives Printer Heads (4 @100 x 3 times per year) Toner Cartridges (4 @ $150 x 3 times per year)
198
Total
$ $ $
5,000 2,900 1,200 1,800 10,900
Total Material & Supplies
$
11,000
City of Lake Elsinore
Public Works Department right-of-way safety, engineering services & more. It is the mission of the department to are technically advanced, keeping the citizens and public away from unfavorable driving and working conditions. Also, to anticipate the long term needs of the infrastructure and all physical improvement with the Public Right-of-Way to enhance the growth of the City.
Heatwurx for street repair
199
CITY OF LAKE ELSINORE PUBLIC WORKS DEPARTMENT ORGANIZATIONAL CHART FISCAL YEAR 2013-2014 Public Works Director Ken Seumalo Catherine Eakins City Engineer Ken Seumalo
Public Works Superintendent
Principal Engineer (P.E.) Vacant
Chief Mechanic Francisco Diaz
Sr. Lead Worker Streets Julian Perez
Rusty Beardsley
Sr. Lead Worker - Weed Abatement Chris Erickson
Maint. Worker II (Vacant)
Project Manager (Contract) Peter Ramey
Engineering Inspector Scott Rippstein Engineering Inspector (Contract) Mike Payment Sr. Engineering Tech – CIP Rita Thompson Sr. Engineering Tech - Env. Nicole McCalmont
Equipment Operator s– (2) Daniel Chadd Ramiro Delgado
Maint. Worker II – (2) Guadalupe Gomez Vacant
Edgar Salas Alejandro Leyette
Part Time Vacant
Sr. Engineering Tech - Dev. Dina Purvis 200
Mechanic Luis Ceja
Maint. Worker I – (5) Will Yang Jose Douglas Alex Canas Orrin Larsen Vacant
Mary Zilliox
Maint. Worker I Part Time Vacant
PUBLIC WORKS DEPARTMENT SYNOPSIS Public Works The Public Works Department is comprised of two (2) Divisions: Engineering and Public Works and seven (7) Sections: Environmental Services, Emergency Services, Public Works Administration, Street & Sidewalk Maintenance, Vehicle & Equipment Maintenance, Graffiti Maintenance, and Weed Abatement. Engineering Division The Engineering Division is responsible for the development of public infrastructure and all physical improvement with the Public Right of Way. These improvements include the development of public streets (roadways, curbs, gutters, and sidewalks), traffic controls including: signal, striping, and signage, sewer systems, and storm drains. The Department provides public counter support, development review for grading, drainage and traffic issues, and timely inspections of Capital Improvement and private development Projects. Public Works Division The Public Works Division provides infrastructure maintenance. The Division conducts programs and provides services related to storm drains, hazardous waste collections, City wide clean-up, street repair, weed abatement, city trees, streetscapes, graffiti abatement, fleet maintenance and replacement. Landscape Lighting & Maintenance Districts The Landscape Lighting & Maintenance Districts provides residential/commercial street lighting services. Landscape maintenance services are provided for landscaping existing in and around specific major residential/commercial development areas. Maintenance services generally include: mowing and trimming of turf areas, pruning shrubs and ground cover, trimming trees, applying fertilizer applications, litter removal, weed control, repair and monitoring of irrigation systems, replacement of plant materials, payment of water and electric utility charges, and administration costs.
201
LAKE ELSINORE PUBLIC WORKS DEPARTMENT MAJOR GOALS & ACCOMPLISHMENTS PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION GOALS FOR FY 13/14 • Timely completion of CIP Projects. • Meet timing goals of plan checking for private development • Continue to improve responsiveness to resident concerns. • Continue productive working relationship with the County of Riverside HHW and WRCOG. • Implement "Paint Care" program collecting used paint and disposing of it w/o charge. • Secure funding form Bottle Bill grant for recycling programs. • Work w/CR&R on consumer education for mandatory commercial recycling program.
• • • • • • • • •
PUBLIC WORKS DIVISION GOALS FOR FY 13/14 Add 4 more teen CERT classes Purchase tablets for the Emergency Services staff Purchase the AS/400 Public Works Module Implement a new dedicated street crew for concrete, sidewalk , crackfill and asphalt repair. Yearly sidewalk inspections Purchase heavy duty dump truck and heavy duty water truck Backfill the open equipment operator position. Upgrade tractor equipment Complete the Emergency Operations Center.
MAJOR ACCOMPLISHMENTS IN FY 12/13 ENGINEERING DIVISION • • • •
Reorganized staff to be more responsive to residents. Increase counter and phone coverage. Improve program noticing. Upgrading mailing process for improved notification.
PUBLIC WORKS DIVISION • • • • • • • • •
Conducted 4-CERT classes. Completed emergency operation plan. Completed 70% of street name sign upgrade to the new branding. Implement a slurry seal program. Recertify staff in traffic control and work zone safety. Investigate alternative fuel vehicle use to reduce fuel costs. Evaluate GPS tracking units to reduce fuel costs "See Click Fix" program and implemented for increased responsiveness. Backfilled vacant Maintenance Worker position.
202
City of Lake Elsinore Program Demand & Workload Indicators and Performance Standards For Budget Year 2013/2014 Public Works/Engineering Department ENGINEERING DIVISION
Actual FY 12-13
3
Demand and Workload Indicators Capital Improvement Projects: Review plans, bid the project and performed contract administration Grading Plan Checks and issuance of grading permits Street Improvement Plan check for private development and issuance of encroachment permits
223
4
Traffic and Safety Investigations and recommendations for improvements
43
1 2
Public Works/Engineering Department
1 2 3 4 5 6
ENVIRONMENTAL SERVICES Demand and Workload Indicators Solid Waste Diversion % HHW Collections and number of vehicles Construction and Demolition Waste Diversion Hazardous Waste collected 2-City-wide Clean-ups Tons collected
Public Works/Engineering Department
1 2
EMERGENCY SERVICES Demand and Workload Indicators Attend County EMS meetings Participation in County-wide Disaster Exercise SEMS Training
Public Works/Engineering Department PUBLIC WORKS ADMINISTRATION
Projected FY 13-14
5 44
Actual FY 12-13
Projected FY 13-14
50% 10/1450 14% 132,000 lbs 211 Tons
Actual FY 12-13
Projected FY 13-14
12 1 4
Actual FY 12-13
Projected FY 13-14
5
5
Demand and Workload Indicators 1
Average citizen complaints processed each day
2
Sheriff Labor man hours per year
3
Special Event Meetings
4
Maintenance Contracts Administrated
5
Sidewalk repair in square feet
6
Slurry Seal Applied in square feet
7
Crack Seal in linear feet
2,400 5 10 26,338 641,588 74,831 203
40,000
City of Lake Elsinore Program Demand & Workload Indicators and Performance Standards For Budget Year 2013/2014
Public Works/Engineering Department STREET & SIDEWALK MAINTENANCE
Actual FY 12-13
Projected FY 13-14
Demand and Workload Indicators 1
Man hours committed to storm drain maintenance
1664
1664
2
Days committed to Sign Maintenance
208
208
3
Days committed to right-of-way trash pick up
208
208
4
Days committed to pot hole repair
30
52
5
Centerline miles of paved surface streets maintained
280
280
6
Centerline miles of dirt surface streets maintained
6.8
6.8
Actual FY 12-13
Projected FY 13-14
Public Works/Engineering Department VEHICLE & EQUIPMENT MAINTENANCE Demand and Workload Indicators 1
Vehicles and trailers maintained
86
88
2
Tractors and implements maintained
30
30
3
Vessels maintained
13
13
4
Small power equipment maintained
138
143
5
Auction off surplus vehicles and equipment
21
12
Actual FY 12-13
Projected FY 13-14
5
4
Actual FY 12-13
Projected FY 13-14
Public Works/Engineering Department GRAFFITI Demand and Workload Indicators 1
Average citizen complaints processed each day
2
Public Works/Engineering Department WEED ABATEMENT PROGRAM Demand and Workload Indicators 1
Number of notices mailed to property owners
5000
7820
2
Number of private lots cleaned by City staff
631
330
3
Number of cases investigated
115
13
204
PUBLIC WORKS DEPARTMENT Department Summary The Public Works Department consists of the following divisions: • Engineering • Environmental Services • Weed Abatement Public Works Administration • Public Works Administration • Street & Sidewalk Maintenance • Emergency Services • Vehicle & Equipment Maintenance • Graffiti Maintenance
DEPARTMENT SUMMARY TOTAL PERSONNEL SERVICES TOTAL CONTRACTUAL SERVICES TOTAL MATERIALS & SUPPLIES TOTAL CAPITAL OUTLAY TOTAL
$ $ $ $ $
ACTUAL 2010-11 1,061,788 498,603 148,438 7,462 1,716,291
$ $ $ $ $
ACTUAL 2011-12 1,023,198 551,481 102,649 7,738 1,685,066
The Public Works Department is also responsible for the following Landscape & Lighting Maintenance Districts: • LLMD - Citywide - Fund 130 (see Special Revenue Section, page 310) • LLMD - No. 1 - Fund 135 (see Special Revenue Section, page 311)
205
$ $ $ $ $
CURRENT BUDGET 2012-13 1,104,676 936,693 117,122 2,000 2,160,491
$ $ $ $ $
ADOPTED BUDGET 2013-14 1,240,544 937,665 166,450 2,344,659
PERCENTAGE CHANGE FY 12/13 vs FY 13/14 12.30% 0.10% 42.12% -100.00% 8.52%
PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
ENGINEERING REVENUE SOURCES: General Fund Encroachment Payment Subdivision Encroachment Payment - Other Encroachment Payment - Public Utility Grading Plan Check & Permit Map Check Fees CRS&CIP Rev/Engineering Admin. Fee - Engineering Dept. Subdivision Plan Check Other Plan Check Surface Mining & Reclamation S.R.R.E. Fees-Environmental Svcs. Recover Expenditures - Engineer Misc. Revenue Total General Fund Revenue Special Revenue Funds Gas Tax - Fund 110 -Engineering Division Trans/Measure A - Fund 112 - Engineering Division Traffic Safety N.P.D.E.S. (CSA 152) - Fund 155 - Engineering Div. Other Misc. Income Total Special Revenue Funds Revenue TOTAL ENGINEERING REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
FY 2012/2013
FY 2012/2013
FY 2013/2014
(Original)
(Current)
(Adopted)
$
$
192,500 59,500 98,000 152,927 20,586 200,577 90,000 80,000 160,000 80,000 70,000 1,204,090
$
$
192,500 59,500 98,000 152,927 20,586 50,577 90,000 80,000 160,000 80,000 70,000 3,000 1,057,090
$
100,157 67,635 40,000 134,705 342,497
$
$
$
100,000 180,000 50,000 100,000 50,000 75,000 75,000 250,000 150,000 80,000 70,000 5,000 1,185,000
$
100,157 67,635 40,000 134,705 342,497
$
173,391 48,714 40,000 170,578 432,683
1,546,587
$
1,399,587
$
1,617,683
$
(625,952)
$
(473,952)
$
(70,745)
$
920,635
$
925,635
$
1,546,938
$
340,210 576,425 4,000 -
$
345,210 576,425 4,000 -
$
496,680 613,575 4,000 -
$
920,635
$
925,635
$
1,114,255
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES Special Revenue Funds 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
392,683 40,000 432,683
TOTAL EXPENDITURES
$ 206
1,546,938
PUBLIC WORKS DEPARTMENT ENGINEERING
Account Number
Object
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12
Percentage of Adopted Budget Over/(Under) Current Budget
Adopted Budget FY 2013-14
100-4412-431.10-10
REGULAR EMPLOYEES
229,886
221,948
203,324
320,503
58%
100-4412-431.10-20
TEMP/PART-TIME EMPLOYEE
-
-
15,291
-
-100%
100-4412-431.10-30
OVERTIME
-
758
-
-
440
480
480
480
-
-
-
-
4,800
4,800
4,800
4,800
0%
48,129
47,293
39,340
64,420
64%
100-4412-431.10-37
CELL PHONE ALLOWANCE
100-4412-431.10-38
BI-LINGUAL ALLOWANCE
100-4412-431.10-39
CAR ALLOWANCE
100-4412-431.10-40
EMPLOYEE INSURANCE
0%
100-4412-431.10-60
RETIREMENT - PERS
55,005
56,753
52,180
62,249
19%
100-4412-431.10-65
RETIREMENT - FICA
12,464
11,402
13,405
19,871
48%
100-4412-431.10-66
MEDICARE
3,321
3,180
3,135
4,647
48%
15,339
14,192
10,925
16,129
48%
2,318
1,860
2,330
3,581
54%
371,702
362,668
345,210
496,680
44%
658
83
100
100
0%
100-4412-431.10-70
WORKERS COMPENSATION
100-4412-431.10-80
S.D.I. TOTAL PERSONNEL SERVICES
100-4412-431.20-01
ADVERTISING
100-4412-431.20-02
COMMUNITY PROMOTIONS
-
75
100-4412-431.20-15
EQUIP. MAINT. & REPAIR
-
-
100
100
0%
100-4412-431.20-17
POSTAGE & FREIGHT
321
490
600
600
0%
100-4412-431.20-18
PUBLICATIONS & MEMBERSHIP
-
-
250
250
0%
307,823
327,874
572,375
610,525
7%
289
23
100-4412-431.20-20
PROFESS.-TECH.&OTHER SVCS
100-4412-431.20-22
TRAVEL & MEETING EXPENSE
100-4412-431.20-23
TRAINING & EDUCATION TOTAL CONTRACTUAL SERVICES
100-4412-431.30-30
OFFICE SUPPLY(INCL.PRINT)
100-4412-431.30-33
SPECIAL DEPT. SUPPLIES TOTAL MATERIALS & SUPPLIES TOTAL
-
-
-
3,000
2,000
-33%
309,091
328,544
576,425
613,575
6%
1,459
2,555
3,500
3,500
0%
552
455
500
500
0%
2,011
3,010
4,000
4,000
0%
682,804
694,222
925,635
1,114,255
20%
207
ENGINEERING - DETAIL Fund Number: 100-4412-431 Department: PUBLIC WORKS/CITY ENGINEER
Division: ENGINEERING Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-01 ADVERTISING Miscellaneous Total 20-15 EQUIP. MAINT. & REPAIR Miscellaneous Total 20-17 POSTAGE & FREIGHT Miscellaneous Total 20-18 PUBLICATIONS & MEMBERSHIP Civil Engineer License Total
$
100
$
100
$
100
$
100
$
600
$
600
$
250
$
250
20-20 PROFESS.-TECH&OTHER SVCS Urban Crossroads - WRCOG & RCTC Drainage, Traffic and Development Fee Studies - 3 @ $50,000 Mining Costs - Citywide Inspection Services Plan Checks Services Traffic Consulting Misc. Contract Services Planetbids, Inc. (Bid Management )
10,000 150,000 202,500 117,500 54,090 40,000 30,910 5,525 Total
20-22 TRAVEL & MEETING EXPENSE Tuition Reimbursement - 2 staff Total 20-23 TRAINING & EDUCATION Tuition Reimbursement - 2 staff Total Total Contractual Services 30-30 OFFICE SUPPLIES Various Vendors Total 208
$
610,525
$
-
$
-
$
2,000
$
2,000
$
613,575
$
3,500
$
3,500
ENGINEERING - DETAIL Fund Number: 100-4412-431 Department: PUBLIC WORKS/CITY ENGINEER
Division: ENGINEERING Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
30-33 SPECIAL DEPT. SUPPLIES Miscellaneous Total Total Material & Supplies
209
$
500
$
500
$
4,000
PUBLIC WORKS DEPARTMENT ENVIRONMENTAL SERVICES DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
ENVIRONMENTAL SERVICES REVENUE SOURCES: General Fund Other State Grants Used Oil Block Grant Funding Hazardous Waste Grant SB 332 Bottle Bill Grant Miscellaneous Revenue Total General Fund Revenue Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue TOTAL ENVIRONMENTAL SERVICES REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
FY 2012/2013
FY 2012/2013
FY 2013/2014
(Original)
(Current)
(Adopted)
$
10,000 2,600 3,500 13,207
$
10,000 2,600 3,500 13,207
$
10,000 2,600 3,500 13,207
$
29,307
$
29,307
$
29,307
$
-
$
-
$
-
$
29,307
$
29,307
$
29,307
$
1,588
$
1,505
$
6,588
$
30,895
$
30,812
$
35,895
$
27,095 3,800 -
$
27,012 3,800 -
$
32,095 3,800 -
$
30,895
$
30,812
$
35,895
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
210
PUBLIC WORKS DEPARTMENT ENVIRONMENTAL SERVICES
Account Number
Object
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12 216
Percentage of Adopted Budget Over/(Under) Current Budget
Adopted Budget FY 2013-14
100-4541-428.10-10
REGULAR EMPLOYEES
100-4541-428.10-40
EMPLOYEE INSURANCE
85
100-4541-428.10-60
RETIREMENT - PERS
57
100-4541-428.10-65
RETIREMENT - FICA
12
-
-
100-4541-428.10-66
MEDICARE
3
-
-
-
-
-
-
100-4541-428.10-70
WORKERS COMPENSATION
1
-
-
100-4541-428.10-80
S.D.I.
2
-
-
-
377
-
-
(56)
-
1,500
2,000
33%
-
-
500
1,000
100%
12,994
5,888
9,962
10,245
3%
2,064
-
1,000
1,800
80%
180
29
50
50
0%
5,000
5,000
0%
TOTAL PERSONNEL SERVICES 100-4541-428.20-01
ADVERTISING
100-4541-428.20-02
COMMUNITY PROMOTIONS
100-4541-428.20-04
GRANT ASSOCIATED EXPENSE
100-4541-428.20-16
MAINT.& RPR. BLDGS.& GROUNDS
100-4541-428.20-17
POSTAGE & FREIGHT
100-4541-431.20-18
PUBLICATIONS & MEMBERSHIP
100-4541-428.20-19
RENT OF PROPERTY & EQUIP.
100-4541-428.20-20
PROFESS.-TECH.&OTHER SVCS
100-4541-428.20-22
TRAVEL & MEETING EXPENSE
100-4541-428.20-23
TRAINING & EDUCATION TOTAL CONTRACTUAL SERVICES
100-4541-428.30-30
OFFICE SUPPLY(INCL.PRINT)
100-4541-428.30-33
SPECIAL DEPT. SUPPLIES
856
1,358
2,000
2,000
0%
8,779
19,955
7,000
10,000
43%
69
-
-
-
-
-
24,886
27,230
27,012
32,095
19%
74
3,687
300 3,500
300 3,500
0%
6,969
TOTAL MATERIALS & SUPPLIES TOTAL
0%
7,043
3,687
3,800
3,800
0%
31,929
31,294
30,812
35,895
16%
211
ENVIRONMENTAL SERVICES - DETAIL Fund Number: 100-4541-428 Department: PUBLIC WORKS/CITY ENGINEER
Division: ENVIRONMENTAL SERVICES Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-01 ADVERTISING Miscellaneous Total 20-02 COMMUNITY PROMOTION Miscellaneous Total 20-04 GRANT ASSOCIATED EXPENSES Miscellaneous Total 20-16 MAINT & REPAIR BLDGS/GRNDS Miscellaneous Total 20-17 POSTAGE & FREIGHT Miscellaneous Total 20-18 DUES & MEMBERSHIPS WRCOG DUES Total 20-19 RENT OF PREOPERTY & EQUIPMENT Rightway Potable Services Total 20-20 PROFESS.-TECH&OTHER SVCS Contract Services Total Total Contractual Services
$
2,000
$
2,000
$
1,000
$
1,000
$
10,245
$
10,245
$
1,800
$
1,800
$
50
$
50
$
5,000
$
5,000
$
2,000
$
2,000
$
10,000
$
10,000
$
27,095
$
-
$
-
20-22 TRAVEL & MEETING EXPENSE Total
212
ENVIRONMENTAL SERVICES - DETAIL Fund Number: 100-4541-428 Department: PUBLIC WORKS/CITY ENGINEER
Division: ENVIRONMENTAL SERVICES Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-23 TRAINING & EDUCATION Total
30-30 OFFICE SUPPLIES Staples Total 30-33 SPECIAL DEPT. SUPPLIES Miscellaneous Total Total Material & Supplies
213
$
-
$
-
$
300
$
300
$
3,500
$
3,500
$
3,800
PUBLIC WORKS DEPARTMENT EMERGENCY SERVICES DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
EMERGENCY SERVICES REVENUE SOURCES: General Fund Citizen Corps Grant Revenue Emergency Services Grant Revenue FEMA Disaster Relief Misc. Revenue Total General Fund Revenue Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue TOTAL EMERGENCY SERVICES REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
FY 2012/2013
FY 2012/2013
FY 2013/2014
(Original)
(Current)
(Adopted)
$
$
7,102 14,480 30,000 51,582
$
$
7,102 14,480 30,000 51,582
$
$
7,000 20,000 30,000 57,000
$
-
$
-
$
-
$
51,582
$
51,582
$
57,000
$
(38,082)
$
46,579
$
6,000
$
13,500
$
98,161
$
63,000
$
8,000 5,500 -
$
5,678 70,771 21,712
$
12,500 50,500 -
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital Special Revenue Funds 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
$
13,500
214
$
98,161
$
63,000
PUBLIC WORKS DEPARTMENT EMERGENCY SERVICES
Account Number
Object
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12
Percentage of Adopted Budget Over/(Under) Current Budget
Adopted Budget FY 2013-14
100-4123-429.10-30
OVERTIME
100-4123-429.10-40
EMPLOYEE INSURANCE
100-4123-429.10-60
RETIREMENT - PERS
100-4123-429.10-65
RETIREMENT - FICA
100-4123-429.10-66
MEDICARE
100-4123-429.10-70
WORKERS COMPENSATION
100-4123-429.10-80
S.D.I.
100-4123-429.20-01
ADVERTISING
100-4123-429.20-15
EQUIP. MAINT. & REPAIR
100-4123-429.20-19
RENT OF PROPERTY & EQUIP.
-
-
100-4123-429.20-20
PROFESS.-TECH.&OTHER SVCS
-
1,540
68,921
3,000
100-4123-429.20-22
TRAVEL & MEETING EXPENSE
6
-
-
2,500
100-4123-429.20-23
TRAINING & EDUCATION
100-4123-429.20-27
TELEPHONE
4,417
TOTAL PERSONNEL SERVICES
-
-100%
590
-
-100%
78
-
-100%
262
-
-100%
61
-
-100%
226
-
-100%
44
-
-100%
-
-100%
5,678 -
-
1,000
295
-
1,000
57
TOTAL CONTRACTUAL SERVICES
358
1,000
-
1,850
2,000
383
-
2,000
1,922
70,771
12,500
-96% 8% -82%
100-4123-429.30-30
OFFICE SUPPLY(INCL.PRINT)
235
985
500
500
0%
100-4123-429.30-33
SPECIAL DEPT. SUPPLIES
26,334
2,157
21,212
50,000
136%
TOTAL MATERIALS & SUPPLIES
26,569
3,142
21,712
50,500
133%
100-4123-429.40-20
IMPROV OTHER THAN BLDG.
100-4123-429.40-40
AUTOMOTIVE EQUIPMENT
100-4123-429.40-50
7,462
MACHINERY & EQUIP-OTHER TOTAL CAPITAL TOTAL
7,738
-
7,462
7,738
-
-
34,389
12,802
98,161
63,000
215
-36%
EMERGENCY SERVICES - DETAIL Fund Number: 100-4123-429 Department: PUBLIC WORKS/CITY ENGINEER
Division: EMERGENCY SERVICES Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-01 ADVERTISING $
1,000
$
1,000
$
1,000
$
1,000
$
1,000
$
1,000
$ $
3,000 -
$
3,000
$
2,500
$
2,500
$
2,000
Total
$
2,000
Total Contractual Services
$
5,000
$
2,000
$
2,000
$
500
$
500
$ $
10,000 40,000
$
50,000
Total 20-15 EQUIP. MAINT. & REPAIR Contract Services Total 20-19 RENT OF PROPERTY & EQUIP. Contract Services Total 20-20 PROFESS.-TECH&OTHER SVCS Contract Services Mobile Communications Total 20-22 TRAVEL & MEETING EXPENSE Total 20-23 TRAINING & EDUCATION Tuition Reimbursement
20-27 TELEPHONE Total 30-30 OFFICE SUPPLIES Staples Total 30-33 SPECIAL DEPT. SUPPLIES Miscellaneous - Teen Cert (separate prg) EMPG, Emergency Supplies - (separate prg) 216
Total
PUBLIC WORKS DEPARTMENT PUBLIC WORKS ADMINISTRATION DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
PUBLIC WORKS DEPARTMENT REVENUE SOURCES: General Fund Misc. Revenue Total General Fund Revenue Special Revenue Funds Gas Tax - Fund 110 Transportation/Measure A - Fund 112 Other Misc. Income Total Special Revenue Funds Revenue TOTAL PUBLIC WORKS ADMINISTRATION REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
FY 2012/2013
FY 2012/2013
FY 2013/2014
(Original)
(Current)
(Adopted)
$ $
-
$ $
-
$ $
-
$
$ $
22,783 7,883 30,666
$ $
$
22,783 7,883 30,666
$
26,722 8,322 35,044
$
30,666
$
30,666
$
35,044
$
208,319
$
208,319
$
242,132
$
238,985
$
238,985
$
277,176
$
216,235 21,500 1,250 238,985
$
216,235 9,400 11,350 2,000 238,985
$
199,632 32,500 10,000 242,132
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES Special Revenue Funds 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES TOTAL EXPENDITURES
35,044
35,044 $
238,985
217
$
238,985
$
277,176
PUBLIC WORKS DEPARTMENT PUBLIC WORKS ADMINISTRATION
Account Number
Object
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12
Percentage of Adopted Budget Over/(Under) Current Budget
Adopted Budget FY 2013-14
100-4413-431.10-10
REGULAR EMPLOYEES
184,549
74,310
122,558
123,088
100-4413-431.10-20
TEMP/PART-TIME EMPLOYEE
-
-
-
-
0.4%
100-4413-431.10-30
OVERTIME
-
-
20,000
-
-100%
100-4413-431.10-37
CELL PHONE ALLOWANCE
480
480
480
480
0%
100-4413-431.10-38
BI-LINGUAL ALLOWANCE
-
1,200
600
600
0%
100-4413-431.10-39
CAR ALLOWANCE
200
-
-
-
100-4413-431.10-40
EMPLOYEE INSURANCE
16,653
12,684
24,354
24,844
2%
100-4413-431.10-60
RETIREMENT - PERS
29,787
20,021
30,741
33,012
7%
100-4413-431.10-65
RETIREMENT - FICA
9,794
4,745
7,561
7,631
1%
100-4413-431.10-66
MEDICARE
2,721
1,110
1,768
1,785
1%
100-4413-431.10-70
WORKERS COMPENSATION
16,660
6,835
6,739
6,745
0%
100-4413-431.10-80
S.D.I. TOTAL PERSONNEL SERVICES
1,580
821
1,434
1,447
1%
262,424
122,206
216,235
199,632
-8%
207
300
-
65
-
-
100-4413-431.20-01
ADVERTISING
100-4413-431.20-02
COMMUNITY PROMOTIONS
100-4413-431.20-15
EQUIP. MAINT. & REPAIR
-
-
100-4413-431.20-17
POSTAGE & FREIGHT/BULK MAILING
6
(35)
100-4413-431.20-18
PUBLICATIONS & MEMBERSHIP
-
70
200
500
150%
100-4413-431.20-19
RENT OF PROPERTY & EQUIP.
-
-
200
10,000
4900%
100-4413-431.20-20
PROFESS.-TECH.&OTHER SVCS
-
166
100-4413-431.20-22
TRAVEL & MEETING EXPENSE
100-4413-431.20-23
TRAINING & EDUCATION
100-4413-431.20-27
TELEPHONE TOTAL CONTRACTUAL SERVICES
100-4413-431.30-30
OFFICE SUPPLY(INCL.PRINT)
100-4413-431.30-33
SPECIAL DEPT. SUPPLIES
100-4413-431.40-50
MACHINERY & EQUIP.-OTHER
TOTAL MATERIALS & SUPPLIES TOTAL CAPITAL OUTLAY TOTAL
-
10,000
4
20
179
663
1,000
1,000 1,000
15,795
9,797
8,000
10,000
25%
16,256
10,981
9,400
32,500
246%
1,058
1,234
2,000
1,000
-50%
519
1,210
9,350
9,000
-4%
1,577
2,444
11,350
10,000
-12%
-
-
2,000
-
-100%
0%
-
-
2,000
-
-100%
280,257
135,630
238,985
242,132
1%
218
PUBLIC WORKS ADMINISTRATION - DETAIL Fund Number: 100-4413-431 Department: PUBLIC WORKS/CITY ENGINEER
Division: PUBLIC WORKS ADMINISTRATION Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-01 ADVERTISING Miscellaneous Total 20-15 EQUIPMENT, MAINTENANCE & REPAIR Miscellaneous Total 20-17 POSTAGE & BULK MAILINGS Miscellaneous Total 20-18 PUBLICATIONS & MEMBERSHIP Miscellaneous Total 20-19 RENT OF PROPERTY & EQUIP. Miscellaneous Total 20-20 PROFESS.-TECH&OTHER SVCS Contract Services - Clean Extreme Total 20-22 TRAVEL & MEETING EXPENSE Tuition Reimbursement Total 20-23 TRAINING & EDUCATION Tuition Reimbursement Total
219
$
-
$
-
$
-
$
-
$
-
$
-
$
500
$
500
$
10,000
$
10,000
$
10,000
$
10,000
$
1,000
$
1,000
$
1,000
$
1,000
PUBLIC WORKS ADMINISTRATION - DETAIL Fund Number: 100-4413-431 Department: PUBLIC WORKS/CITY ENGINEER
Division: PUBLIC WORKS ADMINISTRATION Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-27 TELEPHONE Verizon (est. $460 mo.) Nextel Communications
$ $
5,520 4,480
$
10,000
Total Contractual Services $
31,000
$
1,000
$
1,000
$
9,000
$
9,000
Total Material & Supplies $
10,000
$
-
$
-
$
-
Total
30-30 OFFICE SUPPLIES Staples Total 30-33 SPECIAL DEPT. SUPPLIES Miscellaneous Total
40-50 MACHINERY & EQUIP. (OTHER) Total Total CAPITAL OUTLAY
220
PUBLIC WORKS DEPARTMENT STREET & SIDEWALK MAINT. DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
STREET & SIDEWALK MAINT. REVENUE SOURCES: General Fund Misc. Revenue Total General Fund Revenue Special Revenue Funds Gas Tax - Fund 110 Other Misc. Income Total Special Revenue Funds Revenue TOTAL STREET & SIDEWALK MAINT. REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
FY 2012/2013
FY 2012/2013
FY 2013/2014
(Original)
(Current)
(Adopted)
$ $
-
$ $
-
$ $
-
$
$ $
623,325 623,325
$
$
623,325 623,325
$
720,548 720,548
$
623,325
$
623,325
$
720,548
$
-
$
2,944
$
(0)
$
623,325
$
626,269
$
720,548
$
478,425 77,400 67,500 -
$
478,425 85,344 62,500 -
$
574,148 38,900 107,500 -
$
623,325
$
626,269
$
720,548
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
221
PUBLIC WORKS DEPARTMENT STREET & SIDEWALK MAINTENANCE (FUNDED BY GAS TAX - FUND 110)
ACCOUNT NUMBER
OBJECT
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12
110-4421-434.10-10
REGULAR EMPLOYEES
110-4421-434.10-20
TEMP/PART-TIME EMPLOYEE
110-4421-434.10-30
OVERTIME
110-4421-434.10-38
BI-LINGUAL ALLOWANCE
600
3,000
2,400
2,400
0%
110-4421-434.10-40
EMPLOYEE INSURANCE
90,006
89,924
80,180
92,931
16%
110-4421-434.10-60
RETIREMENT - PERS
76,012
86,223
66,275
72,355
9%
110-4421-434.10-65
RETIREMENT - FICA
19,948
18,994
17,410
21,670
24%
110-4421-434.10-66
MEDICARE
110-4421-434.10-70
WORKERS COMPENSATION
110-4421-434.10-80
S.D.I. TOTAL PERSONNEL SERVICES
319,574
306,356
6,963
-
Adopted Budget FY 2013-2014
283,825
324,556
Percentage Change of Current Budget vs. Actual Expenditures 14%
24,968 -
4,665
4,442
4,070
5,068
25%
28,215
29,859
20,895
26,005
24%
3,666
3,676
3,370
4,194
24%
549,649
542,474
478,425
574,148
20%
1,366
500
400
400
0%
-
-
300
-
-100%
110-4421-434.20-15
EQUIP. MAINT. & REPAIR
110-4421-434.20-18
PUBLICATIONS & MEMBERSHIPS
110-4421-434.20-19
RENT OF PROPERTY & EQUIP.
8,059
12,500
5,500
5,500
0% -62%
110-4421-434.20-20
PROFESS.-TECH.&OTHER SVCS
82,052
25,000
78,144
30,000
110-4421-434.20-22
TRAVEL & MEETING EXPENSE
-
-
-
1,500
110-4421-434.20-23
TRAINING & EDUCATION
-
1,500
1,000
1,500
50%
TOTAL CONTRACTUAL SERVICES
91,477
39,500
85,344
38,900
-54%
110-4421-434.30-20
MAINT.& REPAIR MATERIALS
18,419
25,000
12,000
17,000
42%
110-4421-434.30-30
OFFICE SUPPLY(INCL.PRINT)
525
500
500
500
0%
110-4421-434.30-33
SPECIAL DEPT. SUPPLIES
54,458
70,000
50,000
90,000
80%
TOTAL MATERIALS & SUPPLIES
73,402
95,500
62,500
107,500
72%
IMPROVE OTHER THAN BLDG
-
730,333
TOTAL CAPITAL OUTLAY
-
730,333
-
-
714,528
1,407,807
626,269
720,548
110-4421-434.40-20
TOTAL
222
15%
STREET & SIDEWALK MAINTENANCE - DETAIL (FUNDED BY GAS TAX - FUND 110) Fund Number: 110-4421-434 Department: PUBLIC WORKS/CITY ENGINEER
Division: STREET & SIDEWALK MAINTENANCE Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-15 EQUIP. MAINT. & REPAIR Miscellaneous Total 20-18 PUBLICATIONS & MEMBERSHIPS Miscellaneous Total 20-19 RENT OF PROPERTY & EQUIPMENT Equipment Rental Goldstar Asphalt Elsinore Valley Total 20-20 PROFESS.-TECH&OTHER SVCS Asphalt Services Fencing Services RightWay Staffing SAWA Fire Crew Clean Up (weeds, rubbage, etc.) Other - Contract Services Total 20-23 TRAINING & EDUCATION Tuition Reimbursement Total Total Contractual Services
$
400
$
400
$
-
$
-
$ $ $
5,000 250 250
$
5,500
$ $
14,410 2,250
$ $
3,340 10,000
$
30,000
$
1,500
$
1,500
$
37,400
30-20 MAINT & REPAIR MATERIALS Various Vendors Vulcan Materials for potholes Pacific Aggregates Saddleback Materials Other Misc. Materials
2,000 4,550 2,700 3,600 4,150 Total
223
$
17,000
STREET & SIDEWALK MAINTENANCE - DETAIL (FUNDED BY GAS TAX - FUND 110) Fund Number: 110-4421-434 Department: PUBLIC WORKS/CITY ENGINEER
Division: STREET & SIDEWALK MAINTENANCE Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
30-30 OFFICE SUPPLIES Staples Total
$
500
$
500
30-33 SPECIAL DEPT. SUPPLIES Miscellaneous Supplies/Suppliers Signs/Street Names Services Lowes(various supplies) American Pride - Uniform Serv. Unifirst Corp.- Uniform Services Gempler's - (rain gear/safety clothing) Misc. Vendors (weed killer, roundup, etc.) Stauffer's Lawn Equip. Signs and Heat Wurx Material
23,250 18,150 2,000 1,150 1,850 1,500 1,500 600 40,000 Total Total Material & Supplies
224
$
90,000
$
107,500
PUBLIC WORKS DEPARTMENT VEHICLE & EQUIPMENT MAINT. DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
VEHICLE & EQUIPMENT MAINT. REVENUE SOURCES: General Fund Misc. Revenue Total General Fund Revenue Special Revenue Funds Gas Tax - Fund 110 Other Misc. Income Total Special Revenue Funds Revenue TOTAL VEHICLE & EQUIPMENT MAINT. REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
FY 2012/2013
FY 2012/2013
FY 2013/2014
(Original)
(Current)
(Adopted)
$ $
-
$ $
-
$ $
-
$
$ $
127,639 127,639
$
$
127,639 127,639
$
136,266 136,266
$
127,639
$
127,639
$
136,266
$
313,197
$
270,357
$
340,109
$
440,836
$
397,996
$
476,375
$
44,821 189,845 60,500 -
$
104,651 232,845 60,500 -
$
46,765 215,345 78,000 -
$
295,166
$
397,996
$
340,110
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES Special Revenue Funds 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES TOTAL EXPENDITURES
145,670
136,266
136,266 $
440,836
225
$
397,996
$
476,375
PUBLIC WORKS DEPARTMENT VEHICLE & EQUIPMENT MAINTENANCE
Account Number
Object
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12
Percentage of Adopted Budget Over/(Under) Current Budget
Adopted Budget FY 2013-14
100-4451-439.10-10
REGULAR EMPLOYEES
46,787
45,549
46,787
27,663
-41%
100-4451-439.10-20
TEMP/PART-TIME EMPLOYEE
13,567
5,750
13,567
-
-100%
100-4451-439.10-30
OVERTIME
3,089
5,968
3,089
-
-100%
100-4451-439-10-38
BI-LINGUAL ALLOWANCE
100-4451-439.10-40
EMPLOYEE INSURANCE
14,029
8,098
14,029
7,177
-49%
100-4451-439.10-60
RETIREMENT - PERS
14,917
12,575
14,917
7,419
-50%
100-4451-439.10-65
RETIREMENT - FICA
4,073
3,569
4,073
1,715
-58%
100-4451-439.10-66
MEDICARE
100-4451-439.10-70
WORKERS COMPENSATION
100-4451-439.10-80
S.D.I. TOTAL PERSONNEL SERVICES
1,023
953
834
953
401
-58%
6,458
3,192
6,458
2,058
-68%
778
580
778
332
-57%
104,651
87,138
104,651
46,765
-55%
100-4451-439.20-10
OUTSIDE AUTOMOTIVE SVCS
21,302
20,255
20,000
20,000
0%
100-4451-439.20-11
AUTO FUEL, OIL & LUBE
105,792
115,252
135,000
115,000
-15%
100-4451-439.20-15
EQUIP. MAINT. & REPAIR
4,112
4,734
50,000
50,000
0%
100-4451-439.20-18
PUBLICATION & MEMBERSHIPS
-
-
500
100-4451-439.20-19
RENT OF PROPERTY & EQUIP.
-
110
2,000
100-4451-439.20-20
PROFESS.-TECH.&OTHER SVCS
7,856
22,337
100-4451-439.20-22
TRAVEL & MEETING EXPENSE
-
-
100-4451-439.20-23
TRAINING & EDUCATION
131
198
1,000
1,000
0%
139,193
162,885
232,845
215,345
-8%
TOTAL CONTRACTUAL SERVICES 100-4451-439.30-30
OFFICE SUPPLY(INCL.PRINT)
100-4451-439.30-33
SPECIAL DEPT. SUPPLIES
100-4451-439.30-40
TOOLS, ETC. TOTAL MATERIALS & SUPPLIES
100-4451-439.90-03
26,845
0%
-
569
499
500
500
0%
96,349
67,192
55,000
72,500
32%
3,996
4,162
5,000
5,000
0%
100,914
71,854
60,500
78,000
29%
11,136
-
-
-
11,136
-
-
344,758
333,012
397,996
340,110
TRANSFER TO FUND 108 TOTAL TRANSFERS TOTAL
26,845
226
-15%
VEHICLE & EQUIPMENT MAINTENANCE - DETAIL Fund Number: 100-4451-439 Department: PUBLIC WORKS/CITY ENGINEER
Division: VEHICLE & EQUIPMENT MAINTENANCE Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-10 OUTSIDE AUTOMOTIVE SVCS Miscellaneous Total 20-11 AUTO FUEL, OIL & LUBE Miscellaneous Total
$
20,000
$
20,000
$
115,000
$
115,000
20-15 EQUIP. MAINT. & REPAIR Miscellaneous - Other Services Boatswain's Locker Inland Auto Boat & RV Sales Newport Boats X-Factor Marine & Speed Body & Paint Services Misc. Repairs (Boat Services)
5,000 1,000 1,000 3,000 7,000 10,000 23,000 Total
$
50,000
$
500
$
500
$
2,000
$
2,000
20-18 PUBLICATION Total 20-19 RENTAL OF PROPERTY & EQUIP. Total 20-20 PROFESS.-TECH&OTHER SVCS Environment Safety (Est. $535 mo.) Riverside County - Health Permits Body & Paint Services Temporary Employment Services Miscellaneous - Contract Services
6,420 1,400 1,500 2,700 14,825 Total
227
$
26,845
VEHICLE & EQUIPMENT MAINTENANCE - DETAIL Fund Number: 100-4451-439 Department: PUBLIC WORKS/CITY ENGINEER
Division: VEHICLE & EQUIPMENT MAINTENANCE Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-22 TRAVEL & MEETING EXPENSE Total 20-23 TRAINING & EDUCATION Tuition Reimbursement Total Total Contractual Services 30-30 OFFICE SUPPLIES Staples Total 30-33 SPECIAL DEPT. SUPPLIES Boat Repair/Services (SOS) Pontoon Total 30-40 TOOLS, ETC. Miscellaneous - Boat repair, etc. Total Total Material & Supplies
228
$
-
$
-
$
1,000
$
1,000
$
212,845
$
500
$
500
$ $
65,000 7,500
$
72,500
$
5,000
$
5,000
$
78,000
PUBLIC WORKS DEPARTMENT GRAFFITTI MAINT. DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
GRAFFITTI MAINT. REVENUE SOURCES:
FY 2012/2013
FY 2012/2013
FY 2013/2014
(Original)
(Current)
(Adopted)
General Fund Misc. Revenue Total General Fund Revenue
$ $
-
$ $
-
$ $
-
Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue
$
-
$
-
$
-
$
-
$
-
$
-
$
165,872
$
165,872
$
168,599
$
165,872
$
165,872
$
168,599
$
150,972 500 14,400 -
$
155,472 640 9,760 -
$
153,699 750 14,150 -
$
165,872
$
165,872
$
168,599
TOTAL GRAFFITTI MAINT. REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
229
PUBLIC WORKS DEPARTMENT GRAFFITI MAINTENANCE
Account Number
Object
100-4422-434.10-10
REGULAR EMPLOYEES
100-4422-434.10-30
OVERTIME
100-4422-434.10-38
BI-LINGUAL ALLOWANCE
100-4422-434.10-40 100-4422-434.10-60
Actual 2010-11
Actual 2011-12
Current Budget FY 2012-13
Percentage of Adopted Budget Over/(Under) Current Budget
Adopted Budget FY 2013-14
42,650
44,590
91,685
92,692
1%
861
1,257
4,500
-
-100%
-
600
1,200
1,200
0%
EMPLOYEE INSURANCE
10,343
14,366
19,848
19,848
0%
RETIREMENT - PERS
10,491
11,753
23,499
24,860
6%
100-4422-434.10-65
RETIREMENT - FICA
2,741
2,922
5,610
5,747
2%
100-4422-434.10-66
MEDICARE
641
683
1,312
1,344
2%
100-4422-434.10-70
WORKERS COMPENSATION
3,902
3,859
6,732
6,896
2%
100-4422-434.10-80
S.D.I.
504
509
1,086
1,112
2%
72,133
80,539
155,472
153,699
-1%
TOTAL PERSONNEL SERVICES 100-4422-434.20-15
EQUIP. MAINT. & REPAIR
-
100-4422-434.20-18
PULICATIONS & MEMBERSHIPS
-
140
150
7%
100-4422-434.20-20
PROFESS.-TECH.&OTHER SVCS
111
432
250
350
40%
100-4422-434.20-23
TRAINING & EDUCATION
585
250
250
0%
111
1,017
640
750
17%
3,607
9,450
7,360
11,750
60%
524
1,093
2,400
2,400
0%
4,131
10,543
9,760
14,150
45%
76,375
92,099
165,872
168,599
2%
TOTAL CONTRACTUAL SERVICES 100-4422-434.30-20
MAINT.& REPAIR MATERIALS
100-4422-434.30-33
SPECIAL DEPT. SUPPLIES TOTAL MATERIALS & SUPPLIES TOTAL
230
-
GRAFFITTI MAINTENANCE - DETAIL Fund Number: 100-4422-434 Department: PUBLIC WORKS/CITY ENGINEER
Division: GRAFFITTI MAINTENANCE Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES
FY 2013-14 Adopted Budget 20-15 EQUIPMENT, MAINTENANCE & REPAIR Miscellaneous
Total
20-18 PUBLICATIONS & MEMBERSHIPS Miscellaneous
-
150 Total
20-20 PROFESS.-TECH&OTHER SVCS Miscellaneous
150
350 Total
20-23 TRAINING & EDUCATION Miscellaneous
350
250 Total
250
Total Contractual Services
750
30-20 MAINT & REPAIR MATERIALS Allowance for Material Supplies - 2 techs
11,750 Total
30-33 SPECIAL DEPT. SUPPLIES Misc. Supply Purchases - 2 techs
11,750
2,400
231
Total
2,400
Total Material & Supplies
14,150
PUBLIC WORKS DEPARTMENT WEED ABATEMENT DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
WEED ABATEMENT REVENUE SOURCES: General Fund Weed Abatement Fees Total General Fund Revenue
FY 2012/2013
FY 2012/2013
FY 2013/2014
(Original)
(Current)
(Adopted)
$ $
250,000 250,000
$ $
111,210 111,210
$ $
250,000 250,000
$
$ $
45,427 45,427
$
$
45,427 45,427
$
110,260 110,260
$
295,427
$
156,637
$
360,260
General Fund Support Required
$
7,603
$
146,393
$
130,668
TOTAL REVENUE
$
303,030
$
303,030
$
490,928
$
276,930 20,100 6,000 -
$
277,430 19,600 6,000 -
$
343,768 30,900 6,000 -
Special Revenue Funds Gas Tax - Fund 110 Other Misc. Income Total Special Revenue Funds Revenue TOTAL WEED ABATEMENT REVENUE Impact on General Fund:
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital * Machinery & Equipment TOTAL EXPENDITURES
303,030
303,030
380,668
Special Revenue Funds 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES TOTAL EXPENDITURES
110,260
110,260 $
303,030
232
$
303,030
$
490,928
PUBLIC WORKS DEPARTMENT WEED ABATEMENT
Account Number
Object
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12
Percentage of Adopted Budget Over/(Under) Current Budget
Adopted Budget FY 2013-14
100-4340-432.10-10
REGULAR EMPLOYEES
100-4340-432.10-20
TEMP/PART-TIME EMPLOYEE
100-4340-432.10-30
OVERTIME
100-4340-432.10-38
BI-LINGUAL ALLOWANCE
(600)
1,200
600
600
0%
100-4340-432.10-40
EMPLOYEE INSURANCE
42,922
59,299
43,943
54,938
25%
100-4340-432.10-60
RETIREMENT - PERS
34,830
55,894
37,162
42,254
14%
100-4340-432.10-65
RETIREMENT - FICA
9,337
13,240
10,312
13,114
27%
100-4340-432.10-66
MEDICARE
100-4340-432.10-70
WORKERS COMPENSATION
100-4340-432.10-80
126,616
207,511
168,130
211,520
14,422
5,682
-
-
6,253
4,572
500
-
S.D.I. TOTAL PERSONNEL SERVICES
100-4340-432.20-01
ADVERTISING
100-4340-432.20-10
AUTOMOTIVE SVCS (OUTSIDE)
100-4340-432.20-15
EQUIP. MAINT. & REPAIR
100-4340-432.20-17
POSTAGE & FREIGHT/BULK MAILING
100-4340-432.20-18
PUBLICATIONS & MEMBERSHIP
26% -100%
2,183
3,096
2,412
3,067
27%
13,129
17,364
12,375
15,737
27%
1,786
2,413
1,996
2,538
27%
250,878
370,271
277,430
343,768
24%
67
83
100
100
0%
-
-
1,000
852
295
1,000
1,000
0%
4,193
2,025
3,500
4,500
29%
-
-
210
300
43%
20,000
67%
100-4340-432.20-19
RENT OF PROPERTY & EQUIP.
100-4340-432.20-20
PROFESS.-TECH.&OTHER SVCS
-
-
1,128
13,273
12,000
100-4340-432.20-22
TRAVEL & MEETING EXPENSE
100-4340-432.20-23
TRAINING & EDUCATION
100-4340-432.20-26
WATER
2,458
2,408
TOTAL CONTRACTUAL SERVICES
8,708
18,902
-
10
-
150
-
-100%
-
819
500
500
0%
2,140
3,500
64%
19,600
30,900
58%
100-4340-432.30-30
OFFICE SUPPLY(INCL.PRINT)
472
351
500
500
0%
100-4340-432.30-33
SPECIAL DEPT. SUPPLIES
5,721
7,619
5,500
5,500
0%
TOTAL MATERIALS & SUPPLIES
6,193
7,970
6,000
6,000
0%
100-4340-432.40-50
MACHINERY & EQUIP.-OTHER
-
TOTAL CAPITAL OUTLAY TOTAL
-
-
-
-
265,779
397,143
303,030
380,668
233
26%
WEED ABATEMENT - DETAIL Fund Number: 100-4340-432 Department: PUBLIC WORKS/CITY ENGINEER
Division: WEED ABATEMENT Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-01 ADVERTISING Miscellaneous Total 20-10 EQUIP. MAINT. & REPAIR Miscellaneous Total 20-15 EQUIP. MAINT. & REPAIR Miscellaneous Total 20-17 POSTAGE & FREIGHT Miscellaneous Total
$
100
$
100
$
1,000
$
1,000
$
1,000
$
1,000
$
4,500
$
4,500
$
300
$
300
$
-
$
-
$
20,000
$
20,000
$
-
$
-
$
500
$
500
20-18 PUBLICATION & MEMBERSHIPS Total 20-19 RENT OF PROPERTY & EQUIPMENT Total 20-20 PROFESS.-TECH&OTHER SVCS Contract Services (Temp. Employment) Total 20-22 TRAVEL & MEETING EXPENSE Total 20-23 TRAVEL & EDUCATION Total
234
WEED ABATEMENT - DETAIL Fund Number: 100-4340-432 Department: PUBLIC WORKS/CITY ENGINEER
Division: WEED ABATEMENT Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-26 WATER EVMWD
$
3,500
$
3,500
$
29,100
$
500
$
500
$
5,500
$
5,500
$
6,000
$
-
Total
$
-
Total Capital Outlay
$
-
Total Total Contractual Services 30-30 OFFICE SUPPLIES Staples Total 30-33 SPECIAL DEPT. SUPPLIES Miscellaneous Total Total Material & Supplies 40-50 MACHINERY & EQUIPMENT Miscellaneous
235
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City of Lake Elsinore
Lake, Parks & Recreation Department Mission Statement: It is the mission of the Recreation Division of the Lake, Parks and Recreation Department to create recreational opportunities for growth and enhancement by developing diverse service and programs that promote citizen involvement and a strong sense of community while striving to increase the social, cultural, and physical well-being of its residents and visitors.
La Laguna Resort & Boat Launch
236
CITY OF LAKE ELSINORE LAKE, PARKS AND RECREATION DEPARTMENT ORGANIZATIONAL CHART FISCAL YEAR 2013-2014 Lake, Parks, and Recreation Director Pat Kilroy Lake, Parks, and Recreation Manager Claudia Davis Mary Santa Cruz
Recreation Supervisor Maureen Foster-Davis
Lake/Parks Operations Lake Superintendent Leo Solorzano Parks Specialist Guillermo Perez
Lake Operations Lead Worker Sallie Davis
Maint. Worker II Francisco Castaneda
Lake Maintenance Worker II Dennis Waite
Maint. Worker I – Park Maint. - 2 Marshall Dodds Rocky Gray
Lead Worker – Parks Stewart Rutledge
Community Services Coordinator Recreation Leader (Part Time) – 6 Katie Cooper Gwen Lastra Melissa Houtz Kevin Smith Joseph Kearney
Recreation Aide (Part Time) – 2 (new hires)
Maint. Worker I – Facilities Jerry Orozco 237
Special Events Coordinator Vacant Volunteer Coordinator Vacant
Recreation Specialist (Part Time)
(Part Time) Susan Rauch
LAKE, PARKS & RECREATION DEPARTMENT SYNOPSIS Lake, Parks & Recreation The Lake, Parks & Recreation Department is comprised of (10) Division: Parks & Recreation Administration, Community Center, Senior Activity Center, Facilities Maintenance, Parks Maintenance, Lake Administration, Seaport & La Laguna Boat Launch Facilities, Lake Water Operations & Maintenance, Lake Aeration Systems, and Animal Control. Parks & Recreation Division The Parks & Recreation Division responds to the community for all of the recreational, cultural and community services programs. The division mission is to develop and administer diverse recreational and cultural programs, which are incorporated into community centers, senior citizens activities, youth and adult activities and special community events. The Recreation Division is responsible for providing professional leadership through recreational programs, services, and events that enhance the quality of life in the community. Lake Division The Lake Division maximizes the beneficial use of the City’s unique aquatic resources for the betterment of the community by developing and implementing measures to protect water quality, stabilize the Lake-level, enhance wildlife habitat, ensure public safety and expand recreational lake activities.
238
LAKE, PARKS & RECREATION DEPARTMENT MAJOR GOALS & ACCOMPLISHMENTS
LAKE, PARKS & RECREATION DEPARTMENT PARKS AND RECREATION ADMINISTRATION GOALS FOR FY 13/14 • Develop global agreement for facility use of schools and parks with LEUSD. • Seek alternative revenue sources through grants, stimulus funding, and fees. • Develop criteria and categories for "Park User Fees" and adjust fees accordingly. • Assist with administration of CDBG funds for improvements to Lakepoint Park. • Plan and conduct Music Festival in coordination with EVAN. LAKE COMMUNITY CENTER GOALS FOR FY 13/14 • Collaborate with HOA's to develop seasonal events; combined e orts will increase recreational activities and reduce expenses for the City. • Increase revenue by stimulating rental use of City Recreational Facilities through development of web page, yers and cable ad • Create a site manual for the McVicker Canyon Skate Park to include documents, policies, procedures and st training guidelines. • Collaborate with LEUSD to establish a city-wide needs assessment aimed at identifying and developing programs for Special Needs Children and their Families. MAJOR ACCOMPLISHMENTS IN FY 12/13 • Developed a Park Reservation Program for designated picnic shelter areas. • Coordinated with Rosetta Canyon HOA to host Egg Hunt, Haloween "Trunk or Treat" & Breakfast with Santa Clause at Rosetta Canyon Community Park. SENIOR ACTIVITY CENTER GOALS FOR FY 13/14 • Collaborate with agencies to provide health, education and screening services for senior citizens. • Increase participation in Health related programs and services (including the Smart Walkers, Health Screenings and • Develop programs that encourage active participation and challenges the creativity of the participants. • O er two new classes and two new programs; increasing activity and providing improved health for older adults. MAJOR ACCOMPLISHMENTS IN FY 12/13 • Developed Senior Van Program to transport seniors to events and activities outside of the Center. The Program provides • Supported programs and services for seniors through fund-raising e orts. ANIMAL CONTROL • Develop & implement strategies to decrease Animal Control costs and number of animals euthanized by increasing FACILITY MAINTENANCE • Reduce capital costs and major repair costs by implementing a preventative maintenance program for roofs. • Reduce capital costs and liability through increased inspection and performing frequent minor repairs of ooring in City • Improve aesthetics of City facilities and control costs by increased frequency of touch-up painting. • Develop a preventative maintenance program for asphalt paving of parking lots. 239
LAKE, PARKS & RECREATION DEPARTMENT MAJOR GOALS & ACCOMPLISHMENTS LAKE, PARKS & RECREATION DEPARTMENT, CONT.
PARKS GOALS FOR FY 13/14 • Improve turf on sports fields by re-sodding bare patches during off season. • • • •
Reduce injury and liability, as well as meet ADA compliance in children's play areas by replacing sand with wood fiber. Develop a preventative maintenance program for asphalt paving of parking lots. Develop a painting program for park facilities. Systematically replace fallen or missing trees.
MAJOR ACCOMPLISHMENTS IN FY 12/13 • Reduced the volume of irrigation water lost to broken pipes, sprinklers and other leaks by increased monitoring and installation of electronically actuated valves, with flow sensors, to automatically turn off water during major leaks. • Reduced injury and liability by retrofitting or replacing concrete pads, sidewalks and curbs that were lifting, cracking or in general poor condition. • Parks Division partnered with Elsinore Valley Thunder JAAF Football League to renovate the fields at Lakepoint Park and received a $5,000 donation for the work.
LAKE ADMINISTRATION GOALS FOR FY 13/14 • Obtain private investment to improve LERA Campground by preparing Request for Proposals (RFP) for long-term concessions agreement in exchange for development. • Administer Prop-40 Grant for Wetlands Enhancement Project to demonstrate and foster the ecological approach to • Deter introduction of Invasive Mussels through public education, public information and training of commercial Boat Launch Facility Staff. • Improve flow distribution of Axial Flow Pump Destratification System. • Construct improvements to Whiskers Fishing Beach to provide expanded parking, paved ADA parking and safety fencing to channel visitors past safety signage. MAJOR ACCOMPLISHMENTS IN FY 12/13 • Completed Request For Qualifications for La Laguna Resort and began marketing. • Completed Prop-40 Wetlands Enhancement Project, prepared & filed Final Report and received reimbursement. • Secured grant funding for two (2) new floating restrooms valued at $135,000.
240
LAKE, PARKS & RECREATION DEPARTMENT MAJOR GOALS & ACCOMPLISHMENTS LAKES & RECREATION DEPARTMENT, CONT. SEAPORT BOAT LAUNCH FACILITY • Improve traffic circulation to maximize use of the facility. MAJOR ACCOMPLISHMENTS IN FY 12/13 • Reduced operating cost of Seaport Boat Launch Facility by continuing to perform the majority of maintenance tasks inhouse, such as annual parking lot striping, landscaping and janitorial. • Secured grant funding for two (2) new 100-foot long docks valued at $150,000. LAKE WATER OPERATIONS & MAINTENANCE • Support revisions to the Local Cooperative Agreement to add supplemental water to the lake at an elevation below 1,247' MSL. LAKE AERATION SYSTEMS OPERATIONS & MAINTENANCE • Maintain dissolved oxygen levels above 2ppm at 1-foot off the bottom to reduce algal biomass by 25% and prevent fish kills. • Collaborate with EVMWD in developing standard operating procedures to optimize the efficiency of the Destratification and Diffused Aeration systems based on the data collected through the aeration monitoring.
241
City of Lake Elsinore Program Demand & Workload Indicators and Performance Standards For Budget Year 2013/2014
Parks, Lake, and Recreation Department COMMUNITY SERVICES ADMINISTRATION Demand and Workload Indicators 1 Process special event applications 2 Number of private rentals held at the Cultural Center 3 Community meetings at the Cultural Center 4 Co-sponsored events
Actual FY 12-13
Projected FY 13-14
5 8 15 6
10 8 15 6
Parks, Lake, and Recreation Department LAKE COMMUNITY CENTER Demand and Workload Indicators 1 Special events 2 Rentals 3 Number of classes offered 4 Number of new classes 5 Community Center Users 6 Community meetings
Actual FY 12-13
Projected FY 13-14
6 15 33 5 40,000 15
6 15 33 5 40,000 15
Parks, Lake, and Recreation Department SENIOR ACTIVITY CENTER Demand and Workload Indicators 1 Offer health education & screenings per year 2 Number of private rentals 3 Community meetings at Senior Center 4 Average daily program attendance 5 New programs and classes
Actual FY 12-13
Projected FY 13-14
36 12 16 100 4
36 12 16 100 4
Parks, Lake, and Recreation Department ANIMAL CONTROL
Actual FY 12-13
Projected FY 13-14
Demand and Workload Indicators 1
Owner turned in dogs
440
2
Owner turned in cats
330
3
Total Euthanized
1200
4
Education Presentations
1550
5
Notices / Violations
6
Citations
1550
7
Number of Animals Licensed
6600
50
242
City of Lake Elsinore Program Demand & Workload Indicators and Performance Standards For Budget Year 2013/2014 Parks, Lake, and Recreation Department FACILITY MAINTENANCE
Actual FY 12-13
Projected FY 13-14
9
9
31113
31113
500
500
9
9
Actual FY 12-13
Projected FY 13-14
Demand and Workload Indicators 1
Number of facilities maintained
2
Total square footage of facilities maintained
3
Work orders received and number completed
4
HVAC inspections per month
Parks, Lake, and Recreation Department PARKS MAINTENANCE Demand and Workload Indicators 1
Acres of Parkland maintained
135
135
2
Sites Maintained
22
22
3
Turf mowing cycles per year
40
40
4
Turf aeration times per year
6
6
5
Turf fertilization times per year
3
3
6
Raking of sand areas per week
7
7
7
Park restroom cleaning per week
7
7
8
Park trash and litter pick up per week
7
7
9
Graffiti in Parks/Removal
1,500
1,500
10
Playground equipment audits
6
6
11
Significant irrigation system repairs per year
100
100
12
Number of volunteers
100
100
Actual FY 12-13
Projected FY 13-14
22,000
22,000
350
350
Parks, Lake, and Recreation Department LAKE ADMINISTRATION Demand and Workload Indicators 1 2
Number of daily lake use passes sold Number of lake citations issued (indicator of lake-safety and enforcement, not a quota)
3
Number of boating collisions reported
3
3
4
Average algae biomass (micrograms of chlorophyll-per liter)
40
40
243
City of Lake Elsinore Program Demand & Workload Indicators and Performance Standards For Budget Year 2013/2014
Parks, Lake, and Recreation Department BOAT LAUNCH FACILITIES
Actual FY 12-13
Projected FY 13-14
11000
11000
0
0
Actual FY 12-13
Projected FY 13-14
4,000
4,000
Demand and Workload Indicators 1
Number of boats launched
2
Number of boat ramp accident claims
Parks, Lake, and Recreation Department LAKE WATER OPERATIONS & MAINTENANCE Demand and Workload Indicators 1
Annual supplemental water additions (acre-feet per year)
2
Unit cost per acre-foot of supplemental water ($/AF)
225
225
3
Number of months lake elevation is above 1,240-feet MSL
12
12
Actual FY 12-13
Projected FY 13-14
1
95%
1
95%
Parks, Lake, and Recreation Department LAKE AERATION SYSTEMS OPERATIONS & MAINTENANCE
1 2
Demand and Workload Indicators Percentage of monitoring period with oxygen levels above 2.0 mg/L as measured 1-foot off the bottom Percentage of monitoring period with a temperature difference less than 2oF between surface and bottom waters
244
LAKE, PARKS & RECREATION DEPARTMENT Department Summary The Lake, Parks and Recreation Department consists of the following divisions: Parks, Lake and Recreation • Parks and Recreation Administration • Lake Community Center • Senior Activity Center • Animal Control • Facility Maintenance • Parks Maintenance • Lake Administration • Boat Launch Facility • Lake Water Operations & Maintenance • Lake Aeration Systems Operations & Maintenance
DEPARTMENT SUMMARY TOTAL PERSONNEL SERVICES TOTAL CONTRACTUAL SERVICES TOTAL MATERIALS & SUPPLIES TOTAL CAPITAL OUTLAY TOTAL FIXED CHGS, INT, DEBT RDM TOTAL
$ $ $ $ $ $
ACTUAL 2010-11 1,625,127 1,554,683 121,686 16,666 3,318,162
$ $ $ $ $ $
ACTUAL 2011-12 1,598,547 2,480,469 126,084 52,788 4,257,888
245
$ $ $ $ $ $
CURRENT BUDGET 2012-13 1,608,765 2,817,764 138,200 29,241 91,249 4,685,219
ADOPTED BUDGET 2013-14 $ 1,739,295 $ 2,812,309 $ 136,650 $ 16,700 $ 299,404 $ 5,004,358
PERCENTAGE CHANGE FY 12/13 vs FY 13/14 8.11% -0.19% -1.12% -42.89% 228.12% 6.81%
LAKE, PARKS & RECREATION DEPARTMENT LAKE, PARKS & RECREATION ADMIN. DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
PARKS & RECREATION ADMIN. REVENUE SOURCES:
FY 2012/2013
FY 2012/2013
FY 2013/2014
(Original)
(Current)
(Proposed)
General Fund Special Event Permit Fee Palm Tree Remove/Relocate Park & Light Use Fees Park & Light Use Fees - Non Resident Special Events - Svcs Other Cities Winterfest Event Rentals - Parks Rentals - Cultural Center Rentals - Other Rev. from Rent/Use Stadium Misc. Concessions Recover Expenditures - Parks & Rec. Misc. Revenue Total General Fund Revenue
$
5,000 20,000 2,000 2,700 5,000 3,000 70,000 2,000 -
$
$
109,700
$
Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue
$
TOTAL PARKS & RECREATION ADMIN. REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
-
-
$
$
109,700
$
5,000 20,000 2,000 2,475 3,310 3,000 70,000 2,000 110,000 217,785
-
$
$
10,000 20,000 2,000 3,000 5,000 3,000 70,000 2,000 110,000 225,000
-
-
$
-
$
217,785
$
225,000
99,864
$
16,779
$
-
$
209,564
$
234,564
$
225,000
$
156,064 51,500 2,000 -
$
156,064 76,500 2,000 -
$
262,148 68,000 2,000 -
$
209,564
$
234,564
$
332,148
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
246
LAKE, PARKS & RECREATION DEPARTMENT PARKS AND RECREATION ADMINISTRATION
Account Number
Object
100-4510-450.10-10
REGULAR EMPLOYEES
100-4510-450.10-20
TEMP/PART TIME EMPLOYEE
100-4510-450.10-30
OVERTIME
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12
77,224
83,956
Percentage of Adopted Budget Over/(Under) Current Budget
Adopted Budget FY 2013-14
101,245
155,747
54%
19,491 -
-
-
-
100-4510-450.10-39
CAR ALLOWANCE
-
-
2,400
2,400
0%
100-4510-450.10-40
EMPLOYEE INSURANCE
17,796
14,903
16,995
26,231
54%
100-4510-450.10-60
RETIREMENT - PERS
18,229
20,380
26,137
41,771
60%
100-4510-450.10-65
RETIREMENT - FICA
4,696
5,037
6,240
10,865
74%
100-4510-450.10-66
MEDICARE
1,098
1,178
1,459
2,541
74%
100-4510-450.10-70
WORKERS COMPENSATION
512
522
562
1,241
121%
100-4510-450.10-80
S.D.I. TOTAL PERSONNEL SERVICES
892
912
1,026
1,861
81%
120,447
126,888
156,064
262,148
68%
100-4510-450.20-01
ADVERTISING
-
-
500
500
0%
100-4510-450.20-02
COMMUNITY PROMOTIONS
27,971
7,799
26,000
26,000
0%
100-4510-450.20-03
SPECIAL EVENT PROF. SVCS.
1,300
11,282
26,500
18,000
-32%
100-4510-450.20-12
INSURANCE - LIABILITY
-
6,100
14,000
14,000
0%
100-4510-450.20-14
INSURANCE - Self Insured Settlement
-
-
-
-
100-4510-450.20-15
EQUIP. MAINT. & REPAIR
-
-
500
500
0%
100-4510-450.20-17
POSTAGE & FREIGHT
52
100
100
0%
100-4510-450.20-18
PUBLICATIONS & MEMBERSHIP
160
-
300
300
0%
100-4510-450.20-19
RENT OF PROPERTY & EQUIP.
1,505
1,908
3,000
3,000
0%
100-4510-450.20-20
PROFESS.-TECH.&OTHER SVCS
1,071
676
900
900
0%
100-4510-450.20-22
TRAVEL & MEETING EXPENSE
22
565
1,500
0% 0% -11%
100-4510-450.20-23
TRAINING & EDUCATION TOTAL CONTRACTUAL SERVICES
-
-
3,200
1,500 3,200
32,029
28,383
76,500
68,000
100-4510-450.30-20
MAINT.& REPAIR MATERIALS
-
-
-
-
100-4510-450.30-30
OFFICE SUPPLY(INCL.PRINT)
646
624
1,000
0%
100-4510-450.30-33
SPECIAL DEPT. SUPPLIES
952
1,173
1,000
1,000 1,000
1,598
1,796
2,000
2,000
0%
154,074
157,068
234,564
332,148
42%
TOTAL MATERIALS & SUPPLIES TOTAL
247
0%
PARKS AND RECREATION ADMINISTRATION - DETAIL Fund Number: 100-4510-450 Department: LAKE, PARKS & RECREATION
Division: PARKS AND RECREATION ADMINISTRATION Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-01 ADVERTISING Newspaper Publications for Bids Total
$
500
$
500
20-02 COMMUNITY PROMOTION Concerts/Music Festivals Misc. Expense (Additional Events) Posters Winterfest Winterfest Snow
7,000 3,000 500 9,000 6,500 Total
20-03 SPECIAL EVENT PROF. SVCS Misc. Entertainment (i.e. Fireworks) FY13/14 Bal Due Special Events Promo Displays, city-wide Total 20-12 INSURANCE - LIABILITY Event Ins. (Unity Parade, Concerts, 5K) Total
$
26,000
$ $
16,500 1,500
$
18,000
$
14,000
$
14,000
$
-
$
-
$
500
$
500
$
100
$
100
$ $
175 125
$
300
$ $ $
500 500 2,000
$
3,000
$ $
400 500
$
900
20-14 INSURANCE - SELF INSURED SETTLEMENT Total 20-15 EQUIP. MAINT. & REPAIR Miscellaneous Total 20-17 POSTAGE & FREIGHT Miscellaneous Total 20-18 PUBLICATIONS & MEMBERSHIP Civic Organization Memberships Costco Wholesale Total
20-19 RENT OF PROPERTY & EQUIPMENT Misc. - Winterfest Lights rental Rightway (Potable toilets)
Total 20-20 PROFESS.-TECH&OTHER SVCS Misc. Services (i.e.Temp.) Security Services Total 248
PARKS AND RECREATION ADMINISTRATION - DETAIL Fund Number: 100-4510-450 Department: LAKE, PARKS & RECREATION
Division: PARKS AND RECREATION ADMINISTRATION Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-22 TRAVEL & MEETING EXPENSE Seminars/Workshops JPIA CPRS Total 20-23 TRAINING & EDUCATION Training Courses & Education Reimbursement Total Total Contractual Services 30-20 MAINTENANCE AND REPAIR MATERIALS Staples Venus Printing (forms and flyers) Total 30-30 OFFICE SUPPLIES Staples Venus Printing (forms and flyers) Total 30-33 SPECIAL DEPT. SUPPLIES Event Supplies Misc. Total Total Material & Supplies
249
$ $ $
500 400 600
$
1,500
$
3,200
$
3,200
$
54,000
$ $
-
$
-
$ $
500 500
$
1,000
$ $
500 500
$
1,000
$
2,000
LAKE, PARKS & RECREATION DEPARTMENT COMMUNITY CENTER DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
COMMUNITY CENTER REVENUE SOURCES: General Fund 5K Run/Walk Event Recreation Fees - Community Ctr. Non Resident Fees - Classes Children's Fair Rentals - Community Ctr. Lake Use or Beach Use Recreational Donations After School Program Donations Misc. Revenue Total General Fund Revenue
FY 2013/2014
(Original)
(Current)
(Adopted)
10,000 126,000 2,000 1,000 3,000 11,000 -
$
10,000 126,000 2,000 1,000 3,000 11,000 -
$
10,000 135,000 2,000 1,000 3,000 11,000 -
$
153,000
$
153,000
$
162,000
$
TOTAL COMMUNITY CENTER REVENUE
TOTAL REVENUE
FY 2012/2013
$
Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue
Impact on General Fund: General Fund Support Required
FY 2012/2013
-
-
$
$
153,000
$
-
-
-
$
-
$
153,000
$
162,000
296,062
$
290,156
$
297,693
$
449,062
$
443,156
$
459,693
$
241,332 189,230 18,500 -
$
241,332 183,324 18,500 -
$
251,603 189,590 18,500 -
$
449,062
$
443,156
$
459,693
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
250
LAKE, PARKS & RECREATION DEPARTMENT COMMUNITY CENTER
Account Number
Object
100-4520-451.10-10
REGULAR EMPLOYEES
100-4520-451.10-20
TEMP/PART-TIME EMPLOYEE
100-4520-451.10-30
OVERTIME
100-4520-451.10-40 100-4520-451.10-60
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12
Percentage of Adopted Budget Over/(Under) Current Budget
Adopted Budget FY 2013-14
73,965
77,614
81,361
80,761
-1%
130,520
145,841
101,740
110,876
9%
141
305
-
-
EMPLOYEE INSURANCE
16,834
18,248
16,791
16,791
0%
RETIREMENT - PERS
35,309
39,470
21,810
22,560
3%
100-4520-451.10-65
RETIREMENT - FICA
12,726
13,951
11,315
11,882
5%
100-4520-451.10-66
MEDICARE
2,976
3,263
2,646
2,779
5%
100-4520-451.10-70
WORKERS COMPENSATION
4,587
4,940
3,479
3,656
5%
100-4520-451.10-80
S.D.I.
2,344
2,455
2,190
2,300
5%
279,402
306,088
241,332
251,603
4%
TOTAL PERSONNEL SERVICES
-
-
500
500
0%
8,503
6,676
12,200
12,200
0%
100-4520-451.20-01
ADVERTISING
100-4520-451.20-02
COMMUNITY PROMOTIONS
100-4520-451.20-15
EQUIP. MAINT. & REPAIR
100-4520-451.20-16
MAINT/REPAIR BLDGS. GRNDS.
100-4520-451.20-17
POSTAGE & FREIGHT
100-4520-451.20-18
PUBLICATIONS & MEMBERSHIP
100-4520-451.20-19
RENT OF PROPERTY & EQUIP.
7,578
26,635
100-4520-451.20-20
PROFESS.-TECH.&OTHER SVCS
94,918
101,036
100-4520-451.20-22
TRAVEL & MEETING EXPENSE
29
-
500
100-4520-451.20-23
TRAINING & EDUCATION
100-4520-451.20-24
ELECTRIC SERVICE
100-4520-451.20-25
GAS SERVICE
100-4520-451.20-26
WATER & SEWER SERVICE
100-4520-451.20-27
TELEPHONE TOTAL CONTRACTUAL SERVICES
-
-
1,000
1,000
0%
8,404
2,029
13,000
13,000
0%
185
15
200
200
0%
-
-
425
425
0%
27,000
27,000
0%
106,094
112,360
6%
500
0%
-
-
500
500
0%
11,028
11,481
14,400
14,400
0%
328
365
505
505
0%
4,321
4,969
5,000
0%
1,584
1,543
2,000
5,000 2,000
136,878
154,748
183,324
189,590
3%
0%
100-4520-451.30-20
MAINT.& REPAIR MATERIALS
4,128
2,333
2,000
2,000
0%
100-4520-451.30-30
OFFICE SUPPLY(INCL.PRINT)
1,727
2,211
3,000
0%
100-4520-451.30-33
SPECIAL DEPT. SUPPLIES
12,985
15,001
13,500
3,000 13,500
TOTAL MATERIALS & SUPPLIES
18,840
19,545
18,500
18,500
0%
100-4520-451.40-50
0%
MACHINERY & EQUIPMENT
-
-
5,906
-
-100%
TOTAL MATERIALS & SUPPLIES
-
-
5,906
-
-100%
435,120
480,381
449,062
459,693
2%
TOTAL
251
COMMUNITY CENTER - DETAIL Fund Number: 100-4520-451 Department: LAKE, PARKS & RECREATION
Division: COMMUNITY CENTER Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-01 ADVERTISING Newspaper Program Advertising Total 20-02 COMMUNITY PROMOTION ACS (music copywrite license) BMI Events (5K, Safe Candy, Winterfest) Miscellaneous Printing Services (2 times yrly, Activity Brochure, est. 2,000 copies) Venus Printing (Program Flyers, Pamphlets etc‌) Printing Services (Skate Park) Total 20-15 EQUIP. MAINT. & REPAIR Miscellaneous Total 20-16 MAINT/REPAIR BLDGS./GRNDS Heating & A/C Services Misc. Repairs - (Allocation for General Upkeep) Misc. Repairs (Skate Park) Plumbing & Drain Services Total 20-17 POSTAGE & FREIGHT Miscellaneous Total 20-18 PUBLICATIONS & MEMBERSHIP CPRS Membership Civic Organization Memberships Total
20-19 RENT OF PROPERTY & EQUIPMENT Lakeside High School Pool/Swim Prg. Terra Cotta Gym Programs Stage, P.A. System Misc. - potable rentals
Total 20-20 PROFESS.-TECH&OTHER SVCS Janitorial Services ActiveNet Computer Alert Contractual Classes Pest Control Services Misc. Services (incl. Skate Park) Total 20-22 TRAVEL & MEETING EXPENSE Miscellaneous Total
252
$
500
$
500
$ $ $ $ $ $ $
400 600 3,000 200 6,000 500 1,500
$
12,200
$
1,000
$
1,000
$ $ $ $
2,000 7,000 3,000 1,000
$
13,000
$
200
$
200
$ $
155 270
$
425
$ $ $ $
12,000 10,000 3,000 2,000
$
27,000
$ $ $ $ $ $
3,930 3,000 696 92,000 360 12,374
$
112,360
$
500
$
500
COMMUNITY CENTER - DETAIL Fund Number: 100-4520-451 Department: LAKE, PARKS & RECREATION
Division: COMMUNITY CENTER Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-23 TRAINING & EDUCATION Seminars and Workshops
$
500
$
500
$ $
10,800 3,600
$
14,400
$
505
$
505
$ $
3,600 1,400
$
5,000
$ $
1,500 500
Total
$
2,000
Total Contractual Services
$
189,590
$
2,000
$
2,000
$ $ $
2,000 600 400
$
3,000
$ $ $ $ $ $ $
1,000 100 1,000 5,400 500 500 5,000
$ $
13,500 18,500
Total 20-24 ELECTRIC SCE - Est. $900 mo. SCE (allowance for rentals $300 mo.) Total 20-25 GAS SERVICE Gas (Est. $42 mo.) Total 20-26 WATER EVWMD - Est. $300 mo. EVWMD (allowance for rentals $116 mo.) Total 20-27 TELEPHONE Services Services (Skate Park)
30-20 MAINT & REPAIR MATERIALS Misc. Supplies Total 30-30 OFFICE SUPPLIES Staples Venus Printing (forms and flyers) Venus Printing (Skate Park) Total 30-33 SPECIAL DEPT. SUPPLIES Fish Producers (Fishing Derby) Elsinore Electric Misc. Lumber Company's Impact Promo (Misc. Products for Events) Misc. Home Improvement Stores Miscellaneous Supplies Misc. Supplies (Skate Park) Total Total Material & Supplies
253
LAKE, PARKS & RECREATION DEPARTMENT SENIOR ACTIVITY CENTER DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
SENIOR ACTIVITY CENTER REVENUE SOURCES: General Fund Rec. Fees/Senior Activity Rentals - Senior Center Sr. Center Donations Misc. Revenue Total General Fund Revenue Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue TOTAL SENIOR ACTIVITY CENTER REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
FY 2012/2013
FY 2012/2013
FY 2013/2014
(Original)
(Current)
(Adopted)
$
6,000 500 1,000 7,500
$
-
$
$
$
-
$
$
7,500
$
6,000 500 1,000 7,500
-
$
$
6,000 500 1,000 7,500
-
-
$
-
$
7,500
$
7,500
192,276
$
198,911
$
196,200
$
199,776
$
206,411
$
203,700
$
131,736 64,340 3,700 -
$
131,736 64,340 3,700 6,635
$
128,832 71,168 3,700 -
$
199,776
$
206,411
$
203,700
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
254
LAKE, PARKS & RECREATION DEPARTMENT SENIOR ACTIVITY CENTER
Account Number
Object
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12
Percentage of Adopted Budget Over/(Under) Current Budget
Adopted Budget FY 2013-14
100-4530-457.10-10
REGULAR EMPLOYEES
64,659
64,568
64,505
60,862
-6%
100-4530-457.10-20
TEMP/PART-TIME EMPLOYEE
19,046
19,266
24,465
25,688
5%
100-4530-457.10-30
OVERTIME
-
-
-
-
100-4530-457.10-40
EMPLOYEE INSURANCE
16,850
16,552
16,995
16,995
0%
100-4530-457.10-60
RETIREMENT - PERS
20,409
21,906
16,596
16,323
-2%
100-4530-457.10-65
RETIREMENT - FICA
5,018
5,068
5,479
5,366
-2%
100-4530-457.10-66
MEDICARE
1,174
1,185
1,281
1,255
-2%
100-4530-457.10-70
WORKERS COMPENSATION
1,584
1,536
1,355
1,304
-4%
100-4530-457.10-80
S.D.I.
965
916
1,060
1,039
-2%
131,736
128,832
-2%
1,000
1,000
0%
TOTAL PERSONNEL SERVICES
-
-
129,705
130,996
-
-
756
866
-
100-4530-457.20-02
COMMUNITY PROMOTIONS
100-4530-457.20-09
CABLE SERVICE
100-4530-457.20-15
EQUIP. MAINT. & REPAIR
300
-
800
1,000
25%
100-4530-457.20-16
MAINT/REPAIR BLDGS. GRNDS.
2,432
4,365
16,852
16,000
-5%
100-4530-457.20-18
PUBLICATIONS & MEMBERSHIP
-
-
200
200
0%
100-4530-457.20-19
RENT OF PROPERTY & EQUIP.
100-4530-457.20-20
PROFESS.-TECH.&OTHER SVCS
100-4530-457.20-22
TRAVEL & MEETING EXPENSE
100-4530-457.20-23
TRAINING & EDUCATION
100-4530-457.20-24
ELECTRIC SERVICE
100-4530-457.20-25
GAS SERVICE
100-4530-457.20-26 100-4530-457.20-27
-
-
-
-
25,238
22,891
22,148
29,628
34%
573
446
600
600
0%
-
-
500
500
0%
10,272
9,768
14,000
14,000
0%
625
642
800
800
0%
WATER & SEWER SERVICE
4,943
3,902
4,800
2,620
2,609
2,640
4,800 2,640
0%
TELEPHONE TOTAL CONTRACTUAL SERVICES
0%
47,759
45,488
64,340
71,168
11%
100-4530-457.30-20
MAINT.& REPAIR MATERIALS
164
210
1,000
1,000
0%
100-4530-457.30-30
OFFICE SUPPLY(INCL.PRINT)
1,133
1,580
1,200
1,200
0%
100-4530-457.30-33
SPECIAL DEPT. SUPPLIES
1,478
1,122
1,500
1,500
0%
TOTAL MATERIALS & SUPPLIES
2,775
2,912
3,700
3,700
0%
6,635
-
-100%
100-4530-457.40-11
BUILDINGS & STRUCTURES TOTAL CAPITAL OUTLAY TOTAL
-
-
6,635
-
-100%
180,239
179,395
206,411
203,700
-1%
255
SENIOR ACTIVITY CENTER - DETAIL Fund Number: 100-4530-457 Department: LAKE, PARKS & RECREATION
Division: SENIOR ACTIVITY CENTER Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-02 COMMUNITY PROMOTIONS Total 20-09 CABLE SERVICE Cable Total 20-15 EQUIP. MAINT. & REPAIR Miscellaneous Total 20-16 MAINT/REPAIR BLDGS/GRNDS Air Conditioner Repairs Misc. Repairs (Elec $3,000, Bldg/Grnds $3,000) Plumbing & Draining Services Window Cleaning Total 20-18 PUBLICATIONS & MEMBERSHIP Notary Miscellaneous Total
$
-
$
-
$
1,000
$
1,000
$
1,000
$
1,000
$ $ $ $
8,100 6,000 500 1,400
$
16,000
$ $
100 100
$
200
$
-
$
-
$ $ $ $ $ $
9,800 300 8,800 8,448 1,500 780
$
29,628
$ $
450 150
$
600
$
500
$
500
20-19 RENT OF PROPERTY & EQUIP.
20-20 PROFESS.-TECH&OTHER SVCS Janitorial Services Computer Alert Contractual Classes CTAI Landscaping Contract Misc. Services Pest Control Services Total 20-22 TRAVEL & MEETING EXPENSE Miscellaneous Mileage Total 20-23 TRAINING & EDUCATION Seminars and Workshops Total 256
SENIOR ACTIVITY CENTER - DETAIL Fund Number: 100-4530-457 Department: LAKE, PARKS & RECREATION
Division: SENIOR ACTIVITY CENTER Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-24 ELECTRIC SCE (Est. $1,165 mo.) Total 20-25 GAS SERVICES Gas (Est. $66 mo.) Total 20-26 WATER EVWMD - (Est. $400 mo.) Total 20-27 TELEPHONE Services (Est. $220 mo.) Total Total Contractual Services 30-20 MAINT & REPAIR MATERIALS Misc. Supplies Total 30-30 OFFICE SUPPLIES Misc. Vendors Venus Printing (forms and flyers) Total 30-33 SPECIAL DEPT. SUPPLIES Misc. Supplies Party Items for Events Misc. Home Improvement Vendors Total Total Material & Supplies 40-11 BUILDING & STRUCTURES Building & Structures
257
$
14,000
$
14,000
$
800
$
800
$
4,800
$
4,800
$
2,640
$
2,640
$
71,168
$
1,000
$
1,000
$ $
900 300
$
1,200
$ $ $
500 500 500
$
1,500
$
3,700
$
-
$
-
LAKE, PARKS & RECREATION DEPARTMENT FACILITY MAINTENANCE DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
FACILITY MAINTENANCE REVENUE SOURCES: General Fund Misc. Revenue Total General Fund Revenue
$ $
Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue
$
TOTAL FACILITY MAINTENANCE REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
FY 2012/2013
FY 2012/2013
FY 2013/2014
(Original)
(Current)
(Adopted)
-
$ $
-
$ $
-
$
-
$
$
-
$
-
$
-
$
304,856
$
309,846
$
315,431
$
309,846
$
309,846
$
315,431
$
74,956 211,300 18,600 -
$
75,556 215,190 19,100 -
$
83,116 213,315 19,000 -
$
304,856
$
309,846
$
315,431
-
-
-
-
-
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
258
LAKE, PARKS & RECREATION DEPARTMENT FACILITY MAINTENANCE
Account Number
Object
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12
Percentage of Adopted Budget Over/(Under) Current Budget
Adopted Budget FY 2013-14
100-4441-414.10-10
REGULAR EMPLOYEES
100-4441-414.10-20
TEMP/PART-TIME EMPLOYEE
100-4441-414.10-30
OVERTIME
333
436
600
-
-100%
100-4441-414.10-40
EMPLOYEE INSURANCE
16,906
12,136
16,789
16,791
0%
100-4441-414.10-60
RETIREMENT - PERS
15,664
9,138
10,509
12,430
18%
100-4441-414.10-65
RETIREMENT - FICA
3,995
2,192
2,509
2,873
15%
100-4441-414.10-66
MEDICARE
100-4441-414.10-70
WORKERS COMPENSATION
100-4441-414.10-80
S.D.I. TOTAL PERSONNEL SERVICES
100-4441-414.20-09
CABLE SERVICE
100-4441-414.20-10
AUTOMOTIVE SVCS (OUTSIDE)
100-4441-414.20-15
EQUIP. MAINT. & REPAIR
60,891
35,038
41,065
46,345
2,801
-
-
-
13%
934
513
587
672
14%
18,795
3,225
3,011
3,448
15%
737
412
486
556
14%
121,056
63,090
75,556
83,116
10%
2,656
2,749
2,300
2,300
0%
-
-
240
500
108%
360
(175)
2,000
2,000
0%
100-4441-414.20-16
MAINT/REPAIR BLDGS. GRNDS.
48,449
32,011
24,500
25,000
2%
100-4441-414.20-18
PUBLICATIONS & MEMBERSHIP
-
-
200
200
0%
100-4441-414.20-19
RENT OF PROPERTY & EQUIP.
22,385
22,868
25,615
25,615
0%
100-4441-414.20-20
PROFESS.-TECH.&OTHER SVCS
37,477
56,535
49,011
50,000
2%
100-4441-414.20-23
TRAINING & EDUCATION
100-4441-414.20-24
ELECTRIC SERVICE
100-4441-414.20-25
GAS SERVICE
100-4441-414.20-26
WATER & SEWER SERVICE
100-4441-414.20-27
TELEPHONE TOTAL CONTRACTUAL SERVICES
-
-
500
500
0%
48,491
48,397
50,000
50,000
0%
2,433
2,185
6,624
3,000
-55%
10,525
9,354
10,200
10,200
0%
35,666
35,930
44,000
44,000
0%
208,442
209,855
215,190
213,315
-1%
100-4441-414.30-10
JANITORIAL SUPPLIES
4,708
4,817
10,000
10,000
0%
100-4441-414.30-20
MAINT.& REPAIR MATERIALS
3,701
1,240
3,000
3,000
0%
100-4441-414.30-30
OFFICE SUPPLY(INCL.PRINT)
-
13
500
500
0%
100-4441-414.30-33
SPECIAL DEPT. SUPPLIES
4,656
2,938
5,000
5,000
0%
100-4441-414.30-40
TOOLS, ETC.
41
-
600
500
-17%
13,106
9,008
19,100
19,000
-1%
100-4441-414.40-20
IMPROV. OTHER THAN BLDGS.
TOTAL MATERIALS & SUPPLIES
-
TOTAL CAPITAL OUTLAY TOTAL
-
-
-
-
342,604
281,953
309,846
315,431
259
2%
FACILITY MAINTENANCE - DETAIL Fund Number: 100-4441-414 Department: LAKE, PARKS & RECREATION
Division: FACILITY MAINTENANCE Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-09 CABLE SERVICE Cable (est. $191.66 ,mo) Total
$
2,300
$
2,300
$
500
$
500
$ $
1,000 1,000
$
2,000
$ $ $ $ $ $ $ $ $ $
3,000 1,000 2,000 200 3,000 500 8,400 5,400 1,000 500
$
25,000
$
200
$
200
$ $ $
24,000 1,000 615
$
25,615
$ $ $ $ $ $
22,275 2,435 6,510 2,280 6,000 10,500
$
50,000
$
500
$
500
20-10 AUTOMOTIVE SERVICE (OUTSIDE) Total 20-15 EQUIP. MAINT. & REPAIR Misc. Verizon California, Inc. Total 20-16 MAINT/REPAIR BLDGS/GRNDS Refrigeration & Air Services Computer Alert Systems D & S Electric Diebolt (Vault) Elevator Services Inland Empire Lock and Key Misc. Maintenance and Repairs Window Cleaning Plumbing & Drain Services Verizon Total 20-18 PUBLICATIONS & MEMBERSHIP Trade Journals Total 20-19 RENT OF PROPERTY & EQUIPMENT City Hall Rental, (Est. $1,865.42 mo.) Elsinore Valley Rentals Misc. Equipment Rentals Total 20-20 PROFESS.-TECH&OTHER SVCS Janitorial Services Computer Alert Systems CTAI Landscaping Contract Pest Control Services Equipment Sales & Service Misc. Services (incl.Temp. Agency) Total 20-23 TRAINING & EDUCATION Miscellaneous Total
260
FACILITY MAINTENANCE - DETAIL Fund Number: 100-4441-414 Department: LAKE, PARKS & RECREATION
Division: FACILITY MAINTENANCE Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-24 ELECTRIC SCE - Est. $4,164 mo.
$
50,000
$
50,000
$
3,000
$
3,000
$
10,200
$
10,200
$ $
16,000 28,000
Total
$
44,000
Total Contractual Services
$
212,815
$ $
2,000 8,000
$
10,000
$ $ $ $
500 1,000 500 1,000
$
3,000
$ $
250 250
$
500
$ $ $ $ $ $ $ $ $
100 500 400 500 1,500 400 600 500 500
$
5,000
Total 20-25 GAS SERVICES Gas - Est. $250 mo. Total 20-26 WATER EVWMD - Est. $850 mo. Total 20-27 TELEPHONE QWEST Communications Verizon California
30-10 JANITORIAL SUPPLIES Misc. Supplies Waxie Supplies Total 30-20 MAINT & REPAIR MATERIALS Elsinore Electrical Supply Elsinore Pioneer Lumber Misc. Repair Materials Sherwin Williams (Paint) Total 30-30 OFFICE SUPPLIES Misc. Supplies (City Hall) Staples Total 30-33 SPECIAL DEPT. SUPPLIES Artisan CMS Communications, Inc. (Landline Phone Replacement) Inland Empire Lock and Key Misc. Home Improvement Vendors Miscellaneous Uniform Service Staples Business Advantage Staples Business Credit Medical Supplies Total 261
FACILITY MAINTENANCE - DETAIL Fund Number: 100-4441-414 Department: LAKE, PARKS & RECREATION
Division: FACILITY MAINTENANCE Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
30-40 TOOLS, ETC. Misc. Supplies (City Hall)
262
$
500
Total
$
500
Total Material & Supplies
$
19,000
LAKE, PARKS & RECREATION DEPARTMENT PARK MAINTENANCE DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
PARK MAINTENANCE REVENUE SOURCES: General Fund Misc. Revenue Total General Fund Revenue
$ $
Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue
$
TOTAL PARK MAINTENANCE REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
FY 2012/2013
FY 2012/2013
FY 2013/2014
(Original)
(Current)
(Adopted)
298,239 298,239
-
$ $
-
$
$
298,239
$
408,239 408,239
-
$ $
766,906 766,906
-
-
$
-
$
408,239
$
766,906
923,610
$
817,570
$
445,431
$
1,221,849
$
1,225,809
$
1,212,337
$
381,618 802,631 37,600 -
$
384,618 802,091 39,100 -
$
371,281 803,456 37,600 -
$
1,221,849
$
1,225,809
$
1,212,337
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
263
LAKE, PARKS & RECREATION DEPARTMENT PARKS MAINTENANCE
Account Number
Object
100-4433-452.10-10
REGULAR EMPLOYEES
100-4433-452.10-30
OVERTIME
100-4433-452.10-38
BI-LINGUAL ALLOWANCE
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12
Percentage of Adopted Budget Over/(Under) Current Budget
Adopted Budget FY 2013-14
232,752
202,703
235,343
227,259
-3%
2,491
5,093
3,000
-
-100%
-
1,800
1,200
1,200
0%
100-4433-452.10-40
EMPLOYEE INSURANCE
54,231
50,542
58,447
58,447
0%
100-4433-452.10-60
RETIREMENT - PERS
54,168
53,055
48,584
47,355
-3%
100-4433-452.10-65
RETIREMENT - FICA
14,592
12,994
14,480
14,090
-3%
100-4433-452.10-66
MEDICARE
100-4433-452.10-70
WORKERS COMPENSATION
100-4433-452.10-80
S.D.I. TOTAL PERSONNEL SERVICES
100-4433-452.20-10
AUTOMOTIVE SVCS (OUTSIDE)
100-4433-452.20-15
EQUIP. MAINT. & REPAIR
100-4433-452.20-16
MAINT/REPAIR BLDGS. GRNDS.
100-4433-452.20-17
POSTAGE & FREIGHT
100-4433-452.20-18
PUBLICATIONS & MEMBERSHIP
100-4433-452.20-19
RENT OF PROPERTY & EQUIP.
100-4433-452.20-20
PROFESS.-TECH.&OTHER SVCS
100-4433-452.20-22
TRAVEL & MEETING EXPENSE
100-4433-452.20-23
TRAINING & EDUCATION
100-4433-452.20-24
ELECTRIC SERVICE
100-4433-452.20-25
GAS SERVICE
100-4433-452.20-26
WATER & SEWER SERVICE
100-4433-452.20-27
TELEPHONE TOTAL CONTRACTUAL SERVICES
3,413
3,039
3,385
3,295
-3%
20,929
17,563
17,376
16,908
-3%
2,702
2,279
2,803
2,727
-3%
385,278
349,068
384,618
371,281
-3%
-
-
-
3,324
1,917
1,200
1,200
0%
56,982
81,257
74,960
74,000
-1%
6
-
-
-
160
620
620
0%
895
1,651
2,000
2,000
0%
171,272
245,618
302,075
305,000
1%
20
616
500
500
0%
90
535
1,100
500
-55%
68,755
75,079
87,600
87,600
0%
-
-
312,817
392,200
330,936
965
1,100
330,936 1,100
0%
949 615,110
799,999
802,091
803,456
0%
0%
100-4433-452.30-10
JANITORIAL SUPPLIES
5,987
7,653
5,300
5,300
0%
100-4433-452.30-20
MAINT.& REPAIR MATERIALS
24,865
21,275
16,000
16,000
0%
100-4433-452.30-30
OFFICE SUPPLY(INCL.PRINT)
52
130
300
300
0%
14,490
13,528
16,500
15,000
-9%
1,068
1,094
1,000
1,000
0%
100-4433-452.30-33
SPECIAL DEPT. SUPPLIES
100-4433-452.30-40
TOOLS, ETC. TOTAL MATERIALS & SUPPLIES TOTAL
46,462
43,680
39,100
37,600
-4%
1,046,850
1,192,747
1,225,809
1,212,337
-1%
264
PARK MAINTENANCE - DETAIL Fund Number: 100-4433-452 Department: LAKE, PARKS & RECREATION
Division: PARK MAINTENANCE Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-15 EQUIP. MAINT. & REPAIR Misc. Equipment Repair Total 20-16 MAINT/REPAIR BLDGS/GRNDS CTAI (extra work plus parts) Electrical Suppliers Inland Empire Lock and Key Plumbing & Draining Services Misc. Maintenance and Repairs Hydro Seeding Sidewalk & Concrete Mulching Fence Repairs Total 20-18 PUBLICATIONS & MEMBERSHIP Trade Journals PAPA License California Parks Recreation Society (CPRS) - Membership Total 20-19 RENT OF PROPERTY & EQUIPMENT Misc. Equip, Rentals (ie. Jackhammers, etc.) Total 20-20 PROFESS.-TECH&OTHER SVCS A & A Janitorial Agreement (Clean and Close Restrooms) Backflow Certification Computer Alert Parks Landscape Maint. Agreement (CTAI) includes 23% increase in anticipation of new park Canyon Hills Inland Empire Lock & Key Miscellaneous Services Pest Control Services Pest Management Services Total 20-22 TRAVEL & MEETING EXPENSE CPRS Conference Total 20-23 TRAINING & EDUCATION Seminars and Workshops Total
$
1,200
$
1,200
$ $ $ $ $ $ $ $ $
22,000 5,000 1,500 6,000 14,800 11,000 6,600 6,000 1,100
$
74,000
$ $ $
340 120 160
$
620
$
2,000
$
2,000
$ $ $
15,000 1,500 530
$ $ $ $ $
262,320 500 12,900 250 12,000
$
305,000
$
500
$
500
$
500
$
500
$
87,600
$
87,600
20-24 ELECTRIC SCE ($7,300 mo incl. 10% increase in anticipation of new park-Canyon Hills) Total
265
PARK MAINTENANCE - DETAIL Fund Number: 100-4433-452 Department: LAKE, PARKS & RECREATION
Division: PARK MAINTENANCE Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-26 WATER EVWMD($27578.03 mo. Incl. 9.5% increase in anticipation of new park-Canyon Hills)
330,936 Total
$
330,936
$
1,100
$
1,100
$
803,456
$
5,300
$
5,300
$ $ $ $ $ $
5,000 5,000 500 1,500 2,000 2,000
$
16,000
$
300
$
300
$ $ $ $ $ $ $ $ $ $
1,000 1,500 2,500 2,500 500 2,500 500 1,500 1,000 1,500
$
15,000
$
1,000
$
1,000
$
37,600
20-27 TELEPHONE Verizon (modem for irrig.), includes 10% increase for new park Total Total Contractual Services 30-10 JANITORIAL SUPPLIES Misc. Supplies - (est. 16 park sites) includes new park Total 30-20 MAINT & REPAIR MATERIALS Misc. Home Improvement Vendors John Deere Landscape (Irrigation Parts) Miscellaneous Supplies Pioneer Lumber (Paint, Parts, Lumber) Sherwin Williams (Paint) Southeast (Soil, Gravel, Sod, etc‌) Total 30-30 OFFICE SUPPLIES Misc. Supplies Total 30-33 SPECIAL DEPT. SUPPLIES Plaques & Awards Glove & Safety Supply Corona Clay Hi-Way Safety (Park Signage) Impact Promotional (Hats, shirts, jackets, uniform) Inland Empire Lock and Key Flags & Poles Pet Supplies/Distributors Uniforms Supplies Waxie Sanitary Supply (Janitorial Supplies) Total 30-40 TOOLS, ETC. Hand tools, chain saws, rakes, shovels, etc. Total Total Material & Supplies
266
LAKE, PARKS & RECREATION DEPARTMENT LAKE ADMINISTRATION DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
LAKE ADMINISTRATION REVENUE SOURCES: General Fund Lake Use Fees Lake Day Use Passes Annual Boat Passes Launch Day Use Passes Lake Citations/Violations Concession/Lake Elsinore Rec. Area Seaport Boat Launch Destratification System Rev. Recover Expenditure's - Lake Dept. Misc. Revenue Total General Fund Revenue Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue TOTAL LAKE ADMINISTRATION REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
FY 2012/2013
FY 2012/2013
FY 2013/2014
(Original)
(Current)
(Adopted)
$
20,000 350,000 35,000 12,000 15,000 7,000 67,000 506,000
$
-
$
$
$
-
$
$
506,000
$
20,000 350,000 35,000 20,000 15,000 7,000 67,000 514,000
-
$
$
20,000 400,000 40,000 25,000 15,000 7,000 67,000 574,000
-
-
$
-
$
514,000
$
574,000
246,040
$
325,410
$
234,102
$
752,040
$
839,410
$
808,102
$
535,570 168,420 48,050 -
$
535,570 255,840 48,000 -
$
560,212 198,340 49,550 -
$
752,040
$
839,410
$
808,102
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
267
LAKE, PARKS & RECREATION DEPARTMENT LAKE ADMINISTRATION
Account Number
Object
100-4500-450.10-10
REGULAR EMPLOYEES
100-4500-450.10-20
TEMP/PART-TIME EMPLOYEE
100-4500-450.10-30
OVERTIME
100-4500-450.10-37
CELL PHONE ALLOWANCE
100-4500-450.10-38
BI-LINGUAL ALLOWANCE
100-4500-450.10-39
CAR ALLOWANCE
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12
Percentage of Adopted Budget Over/(Under) Current Budget
Adopted Budget FY 2013-14
314,254
334,344
335,180
348,985
-
-
-
-
4%
2,685
3,603
-
-
440
480
480
480
0%
-
600
600
600
0%
4,800
4,800
4,800
4,800
0%
100-4500-450.10-40
EMPLOYEE INSURANCE
59,804
58,884
59,931
60,830
2%
100-4500-450.10-60
RETIREMENT - PERS
76,438
84,678
86,423
93,598
8%
100-4500-450.10-65
RETIREMENT - FICA
18,281
19,172
18,698
19,926
7%
100-4500-450.10-66
MEDICARE
4,672
4,992
4,825
5,060
5%
25,018
25,031
21,309
22,514
6%
3,286
3,194
3,324
3,418
3%
509,678
539,779
535,570
560,212
5%
-
1,498
100-4500-450.10-70
WORKERS COMPENSATION
100-4500-450.10-80
S.D.I. TOTAL PERSONNEL SERVICES
100-4500-450.20-01
ADVERTISING
100-4500-450.20-02
COMMUNITY PROMOTIONS
1,405
38
100-4500-450.20-03
SPECIAL EVENT PROF. SVCS.
139
-
18,000
18,000
0%
-
100-4500-450.20-10
OUTSIDE AUTOMOTIVE SVCS.
-
1,000
1,000
0%
100-4500-450.20-11
FUEL,OIL & LUBRICATION
3,821
12,249
8,100
8,100
0%
100-4500-450.20-15
EQUIP. MAINT. & REPAIR
27,452
33,469
5,000
5,000
0%
100-4500-450.20-16
MAINT/REPAIR BLDGS. GRNDS.
500
1,137
1,500
1,500
0%
100-4500-450.20-17
POSTAGE/BULK MAILING
53
34
100
100
0%
100-4500-450.20-18
PUBLICATIONS & MEMBERSHIP
40
-
250
200
-20%
100-4500-450.20-19
RENT OF PROPERTY & EQUIP.
18,955
26,089
28,500
28,500
0%
100-4500-450.20-20
PROFESS.-TECH.&OTHER SVCS
65,133
96,622
146,370
88,920
-39%
100-4500-450.20-22
TRAVEL & MEETING EXPENSE
100-4500-450.20-23
TRAINING & EDUCATION
100-4500-450.20-24
ELECTRIC
100-4500-450.20-27
TELEPHONE
5,035
3,627
100-4500-450.20-28
SPPLMNTL WATER COMPLIANCE
75,294
61,070
TOTAL CONTRACTUAL SERVICES
200,715
238,034
83
-
1,000
1,000
0%
230
199
1,000
1,000
0%
2,575
2,002
3,000
3,000
0%
7,020
7,020
0%
35,000
35,000
0%
255,840
198,340
-22%
100-4500-450.30-10
JANITORIAL SUPPLIES
-
353
300
300
0%
100-4500-450.30-20
MAINT.& REPAIR MATERIALS
-
20
500
500
0%
100-4500-450.30-30
OFFICE SUPPLY(INCL.PRINT)
569
908
1,050
1,050
0%
34,821
47,354
44,450
46,000
3%
183
184
1,700
1,700
0%
48,820
48,000
49,550
3%
100-4500-450.30-33
SPECIAL DEPT. SUPPLIES
100-4500-450.30-40
TOOLS, ETC.
100-4500-450.40-20
IMPROV. THAN BLDGS.
100-4500-450.40-50
MACHINERY/EQUIP.-OTHER
TOTAL MATERIALS & SUPPLIES
35,573
14,840 6,541
TOTAL CAPITAL OUTLAY TOTAL
-
-
21,381
-
-
745,966
848,013
839,410
808,102
268
-4%
LAKE ADMINISTRATION - DETAIL Fund Number: 100-4500-450 Department: LAKE, PARKS & RECREATION
Division: LAKE ADMINISTRATION Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-01 ADVERTISING Total 20-02 COMMUNITY PROMOTION Kids Fishing Derby (stocking) Promotional Shows Total
$
-
$
-
$ $
1,000 17,000
$
18,000
$
-
$
-
$
1,000
$
1,000
$ $
8,000 100
$
8,100
$ $
3,500 1,500
$
5,000
$ $
500 1,000
$
1,500
$
100
$
100
$ $ $
100 40 60
$
200
$ $ $ $
2,000 2,000 22,000 2,500
$
28,500
20-03 SPECIAL EVENTS - PROF SERV. Total 20-10 OUTSIDE AUTOMOTIVE SVCS Miscellaneous Repairs (PW Dept.) Total 20-11 FUEL, OIL & LUBE Downs Commercial Fueling (LEMSAR) Team Autoaid Total 20-15 EQUIP. MAINT. & REPAIR Lawn Equipment Misc. Repairs Total 20-16 MAINT/REPAIR BLDGS/GRNDS D & S Electric Misc. Maint. and Repairs (include plumbing) Total 20-17 POSTABE/BULK MAILING Miscellaneous Total 20-18 PUBLICATIONS & MEMBERSHIP North American Lake Mgmt Soc. PAPA - membership Pesticide License Renewal Total 20-19 RENT OF PROPERTY & EQUIPMENT American Fence Co. Heavy Equipment Rentals Rightway Site Services (potable toilets) Misc. (ie. Dump trucks) Total
269
LAKE ADMINISTRATION - DETAIL Fund Number: 100-4500-450 Department: LAKE, PARKS & RECREATION
Division: LAKE ADMINISTRATION Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-20 PROFESS.-TECH&OTHER SVCS Janitorial Services Computer Alert Systems Temporary Employment Services ES Babcock and Sons LE&SJWA Pest Management Services Printing Services Riverside County Health Dept. Fish Stocking Fishing Promotion Event Signs CTAI Landscaping Miscellaneous Total 20-22 TRAVEL & MEETING EXPENSE Miscellaneous Total 20-23 TRAINING & EDUCATION Miscellaneous Total 20-24 ELECTRIC SCE (est. $250 @ 12 mos) Total 20-27 TELEPHONE Nextel Comm. ($25 mo.-5 staff members) Verizon California Verizon Online Verizon Wireless ($17 mo.-5 staff members) Total 20-28 SPPLMNTL WATER COMPLIANCE TMDL Task Force Compliance - Cost Share State Mandated Total Total Contractual Services 30-10 JANITORIAL SUPPLIES Misc. Supplies Total
270
$ $ $ $ $ $ $ $ $ $ $ $ $
21,890 400 7,000 5,000 10,000 400 5,000 4,000 7,500 11,000 5,000 10,230 1,500
$
88,920
$
1,000
$
1,000
$
1,000
$
1,000
$
3,000
$
3,000
$ $ $ $
1,500 2,500 2,000 1,020
$
7,020
$
35,000
$
35,000
$
198,340
$
300
$
300
LAKE ADMINISTRATION - DETAIL Fund Number: 100-4500-450 Department: LAKE, PARKS & RECREATION
Division: LAKE ADMINISTRATION Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
30-20 MAINT & REPAIR MATERIALS Misc. Repair Materials Total 30-30 OFFICE SUPPLIES Staples Business Advantage Staples Credit Plan Misc. Supplies Total 30-33 SPECIAL DEPT. SUPPLIES Clean Source Elsinore Pioneer Lumber Impact Promotional Inland Empire Lock & Key Home Improvement Vendors McMaster-Carr Newport Boats Port Supply Lawn Equipment Team Autoaid Western Highway Products Buoys LEMSAR Misc. Supplies (Incl. Levy maint., fence material, signs, hardware, etc.) Total 30-40 TOOLS, ETC. Misc. Total Total Material & Supplies
271
$
500
$
500
$ $ $
500 100 450
$
1,050
$ $ $ $ $ $ $ $ $ $ $ $ $
1,100 1,500 400 300 4,000 300 1,000 1,800 400 1,000 200 20,000 2,000
$
12,000
$
46,000
$
1,700
$
1,700
$
49,550
LAKE, PARKS & RECREATION DEPARTMENT BOAT LAUNCH DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
BOAT LAUNCH REVENUE SOURCES:
FY 2012/2013
FY 2012/2013
FY 2013/2014
(Original)
(Current)
(Adopted)
General Fund Misc. Revenue Total General Fund Revenue Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue TOTAL BOAT LAUNCH REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
$ $
-
$ $
-
$ $
-
$
-
$
$
-
$
-
$
-
$
28,320
$
28,320
$
27,020
$
28,320
$
28,320
$
27,020
$
25,020 3,300 -
$
23,520 4,800 -
$
23,720 3,300 -
$
28,320
$
28,320
$
27,020
-
$
-
-
-
-
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
272
LAKE, PARKS & RECREATION DEPARTMENT SEAPORT FACILITY - BOAT LAUNCH
Account Number
Object
100-4517-457.20-16
MAINT/REPAIR BLDGS. GRNDS.
100-4517-457.20-19
RENT OF PROPERTY & EQUIP.
100-4517-457.20-20
PROFESS.-TECH.&OTHER SVCS
100-4517-457.20-24
ELECTRIC
100-4517-457.20-26
WATER
100-4517-457.20-27
TELEPHONE
Actual 2010-11
TOTAL CONTRACTUAL SERVICES 100-4517-457.30-10
JANITORIAL SUPPLIES
100-4517-457.30-30
OFFICE SUPPLY(INCL.PRINT)
100-4517-457.30-33
SPECIAL DEPT. SUPPLIES TOTAL MATERIALS & SUPPLIES
100-4433-452.40-20
Current Budget FY 2012-13
Actual 2011-12
Percentage of Adopted Budget Over/(Under) Current Budget
Adopted Budget FY 2013-14
284
2,415
2,500
2,500
0%
-
-
250
250
0%
6,527
8,823
12,200
12,400
2%
868
916
1,320
1,320
0%
8,321
-
7,000
7,000
0%
-
-
250
250
0%
16,000
12,154
23,520
23,720
1%
2,255
-
2,000
500
-75%
-
-
-
-
494
28
2,800
2,800
0%
2,749
28
4,800
3,300
-31%
IMPROVMNTS OTHER THAN BLDGS.
14,740
TOTAL CAPITAL OUTLAY TOTAL
273
-
14,740
-
-
18,749
26,922
28,320
27,020
-5%
BOAT LAUNCH (SEAPORT) - DETAIL Fund Number: 100-4517-457 Department: LAKE, PARKS & RECREATION
Division: BOAT LAUNCH (SEAPORT) Program: CONTRACTUAL SERVICES & MATERIALS & SUPPLIES FY 2013-14 Adopted Budget
20-16 MAINT/REPAIR BLDGS/GRNDS Misc. Maintenance and Repairs Total 20-19 RENT OF PROPERTY & EQUIPMENT Miscellaneous Total 20-20 PROFESS.-TECH&OTHER SVCS Janitorial Services Pavement stripping Alarm monitoring Misc. (pavement slurry, signs, landscaping, etc.) Total 20-24 ELECTRIC SCE (est. $110 mo.) Total 20-26 WATER EVMWD (est. $583 mo.) Total 20-27 TELEPHONE Verizon (alarm system) Total Total Contractual Services 30-10 JANITORIAL SUPPLIES Misc. Total 30-30 OFFICE SUPPLIES Misc. Total
$
2,500
$
2,500
$
250
$
250
$ $ $ $
2,200 4,700 400 5,100
$
12,400
$
1,320
$
1,320
$
7,000
$
7,000
$
250
$
250
$
23,720
$
500
$
500
$
-
$
-
30-33 SPECIAL DEPT. SUPPLIES Elsinore Pioneer Lumber Home Improvement Vendors Bundy Canyon Turf Misc.
300 250 250 2,000 Total Total Material & Supplies 274
$
2,800
$
3,300
LAKE, PARKS & RECREATION DEPARTMENT LAKE WATER OPER. & MAINT. DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
LAKE WATER OPER. & MAINT. REVENUE SOURCES: General Fund Misc. Revenue Total General Fund Revenue
$ $
Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue
$
TOTAL LAKE WATER OPER. & MAINT. REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
FY 2012/2013
FY 2012/2013
FY 2013/2014
(Original)
(Current)
(Adopted)
-
$ $
-
$ $
-
$
-
$
$
-
$
-
$
-
$
650,000
$
650,000
$
650,000
$
650,000
$
650,000
$
650,000
$
650,000 -
$
650,000 -
$
650,000 -
$
650,000
$
650,000
$
650,000
-
-
-
-
-
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
275
LAKE, PARKS & RECREATION DEPARTMENT LAKE WATER OPERATIONS & MAINTENANCE
Account Number 100-4518-457.20-28
Object
Actual 2010-11
Actual 2011-12
LAKE WATER PURCHASE
Current Budget FY 2012-13
Adopted Budget FY 2013-14
Percentage of Adopted Budget Over/(Under) Current Budget
512,500
650,000
650,000
0%
TOTAL CONTRACTUAL SERVICES
-
512,500
650,000
650,000
0%
TOTAL
-
512,500
650,000
650,000
0%
276
LAKE WATER OPERATION & MAINTENANCE (O&M) - DETAIL Fund Number: 100-4518-457 Department: LAKE, PARKS & RECREATION
Division: LAKE WATER O&M Program: CONTRACTUAL SERVICES FY 2013-14 Adopted Budget
20-28 LAKE WATER PURCHASE Lake Water Purchase Total Total Contractual Services
277
$
650,000
$
650,000
$
650,000
LAKE, PARKS & RECREATION DEPARTMENT LAKE AERATION DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
LAKE AERATION REVENUE SOURCES: General Fund Misc. Revenue Total General Fund Revenue
$ $
Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue
$
TOTAL LAKE AERATION REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
FY 2012/2013
FY 2012/2013
FY 2013/2014
(Original)
(Current)
(Adopted)
-
$ $
-
$ $
-
$
-
$
$
-
$
-
$
-
$
257,489
$
257,489
$
257,303
$
257,489
$
257,489
$
257,303
$
82,289 155,500 3,000 16,700
$
83,889 153,900 3,000 16,700
$
82,103 155,500 3,000 16,700
$
257,489
$
257,489
$
257,303
-
-
-
-
-
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
278
LAKE, PARKS & RECREATION DEPARTMENT LAKE AERATION
Account Number
Object
100-4516-457.10-10
REGULAR EMPLOYEES
100-4516-457.10-30
OVERTIME
100-4516-457.10-40
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12
Percentage of Adopted Budget Over/(Under) Current Budget
Adopted Budget FY 2013-14
46,606
46,964
49,263
48,663
-1%
490
1,913
1,600
-
-100%
EMPLOYEE INSURANCE
12,452
13,031
12,461
12,461
0%
100-4516-457.10-60
RETIREMENT - PERS
11,464
12,174
12,638
13,051
3%
100-4516-457.10-65
RETIREMENT - FICA
3,017
3,139
3,017
3,017
0%
100-4516-457.10-66
MEDICARE
100-4516-457.10-70
WORKERS COMPENSATION
100-4516-457.10-80
S.D.I. TOTAL PERSONNEL SERVICES
706
734
706
706
0%
4,271
4,135
3,621
3,621
0%
555
548
583
585
0%
79,561
82,639
83,889
82,103
-2%
400
-
500
500
0%
-
-
-
-
45,021
93,048
138,400
140,000
1%
6,230
7,986
15,000
15,000
0%
51,651
101,034
153,900
155,500
1%
-
-
1,000
1,000
0%
100-4516-457.20-15
EQUIP. MAINT. & REPAIR
100-4516-457.20-19
RENT OF PROPERTY & EQUIP.
100-4516-457.20-20
PROFESS.-TECH.&OTHER SVCS
100-4516-457.20-24
ELECTRIC
100-4516-457.30-20
MAINT.& REPAIR MATERIALS
100-4516-457.30-33
SPECIAL DEPT. SUPPLIES
583
295
2,000
2,000
0%
TOTAL MATERIALS & SUPPLIES
583
295
3,000
3,000
0%
MACHINERY/EQUIPMENT-OTHER
16,666
16,667
16,700
16,700
0%
TOTAL CAPITAL OUTLAY
16,666
16,667
16,700
16,700
0%
148,461
200,635
257,489
257,303
0%
TOTAL CONTRACTUAL SERVICES
100-4516-457.40-50
TOTAL
279
LAKE AERATION - DETAIL Fund Number: 100-4516-457 Department: LAKE, PARKS & RECREATION
Division: LAKE AERATION Program: CONTRACTUAL SERVICES, MATERIALS & SUPPLIES, & CAPITAL OUTLAY FY 2013-14 Adopted Budget
20-15 EQUIP. MAINT. & REPAIR Miscellaneous Total 20-19 EQUIP. RENTAL Miscellaneous Total 20-20 PROFESS.-TECH&OTHER SVCS EVMWD (O&M Diffused Aeration System, est. $5,200 @ 25 pumps) Misc. Total 20-24 ELECTRIC SCE (Est. @ $1,250 mo) Total Total Contractual Services 30-20 MAINT & REPAIR MATERIALS Misc. Supplies Total 30-33 SPECIAL DEPT. SUPPLIES Misc. Supplies Total Total Material & Supplies
$
500
$
500
$
-
$
-
$ $
130,000 10,000
$
140,000
$
15,000
$
15,000
$
155,500
$
1,000
$
1,000
$
2,000
$
2,000
$
3,000
$
16,700
$
16,700
$
16,700
40-50 MACHINERY/EQUIPMENT - 0THER Capital Purchase (Share of 50,000 required annual service with EVMWD) Total Total Capital Outlay
280
LAKE, PARKS & RECREATION DEPARTMENT ANIMAL CONTROL DIVISION 2013/2014 ADOPTED BUDGET ALL FUNDS
ANIMAL CONTROL REVENUE SOURCES: General Fund Park & Rec/Animal License Citation Misc. Revenue Total General Fund Revenue Special Revenue Funds Animal Shelter Facilities Dev Impact - Fund 119 Other Misc. Income Total Special Revenue Funds Revenue TOTAL ANIMAL CONTROL REVENUE Impact on General Fund: General Fund Support Required TOTAL REVENUE
FY 2012/2013
FY 2012/2013
FY 2013/2014
(Original)
(Current)
(Adopted)
$
120,000 120,000
$ $ $
120,000 120,000
$ $ $
120,000 120,000
$ $
235,000 235,000
$
$
235,000 235,000
$
200,000 200,000
$
355,000
$
355,000
$
320,000
$
129,308
$
129,308
$
418,624
$
484,308
$
484,308
$
738,624
$
393,059 91,249
$
393,059 91,249
$
439,220 299,404
$
484,308
$
484,308
$
738,624
$
$
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES
281
LAKE, PARKS & RECREATION DEPARTMENT ANIMAL CONTROL
Account Number
Object
100-4550-441.20-01
ADVERTISING
100-4550-441.20-20 100-4550-441.20-35 100-4550-441.50-25
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12
Adopted Budget FY 2013-14
Percentage of Adopted Budget Over/(Under) Current Budget
356
-
PROFESS.-TECH.&OTHER SVCS
91,524
145,350
167,895
224,608
34%
ANIMAL SHELTERING SERVICE
154,575
232,924
225,164
214,612
-5%
TOTAL CONTRACTUAL SERVICES
246,099
378,274
393,059
439,220
12%
91,249
299,404
228%
OTHER FINANCING USES TOTAL FIXED CHGS, INT, DEBT RDM TOTAL
-
-
91,249
299,404
228%
246,099
378,274
484,308
738,624
53%
282
ANIMAL CONTROL - DETAIL Fund Number: 100-4550-441 Department: LAKE, PARKS & RECREATION
Division: ANIMAL CONTROL Program: CONTRACTUAL SERVICES & FIXED CHGS, INT, DEBT RDM FY 2013-14 Adopted Budget
20-20 PROFESS.-TECH&OTHER SVCS AFV-Field Service Share of Grant Cost - spay/neuter matching grant
214,608 10,000 Total
$
20-35 ANIMAL SHELTERING SERVICES Animal Shelter Services
224,608
214,612 Total Total Contractual Services
50-25 FIXED CHGS, INT, DEBT RDM Debt Services Total Total Material & Supplies
283
$
214,612
$
439,220
$
299,404
$
299,404
$
299,404
City of Lake Elsinore
Non-Departmental Mission Statement: The Non-Departmental section budgets accounts for functions or
Lakeview from Elm Grove Beach
284
NON-DEPARTMENTAL DEPARTMENT Department Summary
The Non-Departmental section budgets and accounts for functions or expenditures not included in specific budget sections. These expenditures include: • Retiree Medical Premiums • Sales Tax Agreements • Miscellaneous Debt
DEPARTMENT SUMMARY TOTAL PERSONNEL SERVICES TOTAL CONTRACTUAL SERVICES TOTAL MATERIALS & SUPPLIES TOTAL CAPITAL OUTLAY TOTAL DEBT SERVICE TOTAL TRANSFER OUT
$ $ $ $ $ $ $
ACTUAL 2010-11 509,126 1,415,010 377 3,795 408,657 188,051 2,525,016
$ $ $ $ $ $
ACTUAL 2011-12 449,160 1,371,765 409,066 1,031,561 3,261,552
285
$ $ $ $ $ $
CURRENT BUDGET 2012-13 590,000 1,454,000 1,500 430,000 2,475,500
$ $ $ $ $ $
ADOPTED BUDGET 2013-14 602,700 1,200,000 1,500 1,200,000 3,004,200
PERCENTAGE CHANGE FY 12/13 vs FY 13/14 2.15% -17.47% 0.00% 179.07% -7.89%
NON-DEPARTMENTAL DEPARTMENT 2013/2014 ADOPTED BUDGET ALL FUNDS
FY 2012/2013 (Original)
FY 2012/2013 (Current)
FY 2013/2014 (Adopted)
NON-DEPARTMENTAL REVENUE SOURCES: General Fund RDA Lease Payments (LERA) Misc. Revenue Total General Fund Revenue
$
704,000
$
704,000
$
1,200,000
$
704,000
$
704,000
$
1,200,000
Special Revenue Funds Other Misc. Income Total Special Revenue Funds Revenue
$
-
$
-
$
-
TOTAL NON-DEPARTMENTAL REVENUE
$
704,000
$
704,000
$
1,200,000
$
1,771,500
$
1,771,500
$
1,804,200
$
2,475,500
$
2,475,500
$
3,004,200
$
590,000 1,455,500 2,045,500
$
590,000 1,454,000 1,500 2,045,500
$
602,700 1,200,000 1,500 1,804,200
Impact on General Fund: General Fund Support Required TOTAL REVENUE
-
-
-
EXPENDITURES: 10 - Personnel/Staff 20 - Contractual Services 30 - Material & Supplies 40 - Equipment - Capital TOTAL EXPENDITURES 50 - Debt Service 90 - Transfers TOTAL EXPENDITURES
430,000 $
2,475,500
286
430,000 $
2,475,500
1,200,000 $
3,004,200
NON-DEPARTMENTAL DEPARTMENT
Account Number
Object
Actual 2010-11
Current Budget FY 2012-13
Actual 2011-12
100-4990-499.10-10
FULL TIME EMPLOYEE
100-4990-499.10-40
EMPLOYEE INSURANCE
379,876
100-4990-499.10-60
RETIREMENT - PERS
2,241
100-4990-499.10-65
RETIREMENT - FICA
100-4990-499.10-66
MEDICARE
100-4990-499.10-70
WORKERS COMPENSATION
100-4990-499.10-80
Percentage of Adopted Budget Over/(Under) Current Budget
Adopted Budget FY 2013-14
92,500
50,000
427,568
465,000
500,000
8%
2,135
2,500
15,000
500%
109
-
2,500
-
-
2,800
S.D.I.
50
-
400
100-4990-499.10-81
S.U.I.
124,513
19,456
30,000
30,000
0%
100-4990-499.10-82
UNION PENSION SURCHARGE
2,337
TOTAL PERSONNEL SERVICES
509,126
449,160
590,000
602,700
2%
100-4990-499.20-05
BANK CHARGES
100-4990-499.20-20
PROFESS.-TECH.&OTHER SVCS
100-4990-499.20-22
TRAVEL & MEETING EXPENSE
100-4990-499.20-24
ELECTRIC
100-4990-499.20-29
REIMBURSEMENTS TOTAL CONTRACTUAL SERVICES
2,000
32,581
34,336
40,000
40,000
0%
345,376
356,607
353,900
100,000
-72%
100
-
-100%
7,561
10,000
10,000
0%
1,036,848
973,262
1,050,000
1,050,000
0%
1,415,010
1,371,765
1,454,000
1,200,000
-17%
205
100-4990-499.30-20
MAINT.& REPAIR MATERIALS
100-4990-499.30-33
SPECIAL DEPT. SUPPLIES
377
TOTAL MATERIALS & SUPPLIES
377
100-4990-499.40-10
LAND
100-4990-499.50-10
INTEREST
100-4990-499.50-20
DEBT REDEMPTION
1,500
1,500
0%
-
1,500
1,500
0%
-
-
33,657
19,066
20,000
600,000
2900%
375,000
390,000
410,000
600,000
46%
3,795
TOTAL CAPITAL OUTLAY
TOTAL DEBT SERVICE TOTAL
-46%
3,795
408,657
409,066
430,000
1,200,000
179%
2,336,965
2,229,990
2,475,500
3,004,200
21%
287
NON-DEPARTMENTAL - DETAIL Fund Number: 100-4990-499 Department: NON-DEPARTMENTAL
Division: NON-DEPARTMENTAL Program: CONTRACTUAL SERVICES & FIXED CHGS, INT, DEBT RDM FY 2013-14 Adopted Budget
20-05 BANK CHARGES Miscellaneous Total
$
40,000
$
40,000
20-20 PROFESS.-TECH&OTHER SVCS County of Riv. Prop Tax Admin Fee State State Bank-LERA Letter of Credit Union Bank-LERA Letter of Credit Barclays Capital-LERA Rmrkng Fee
97,000 26,500 215,000 17,000 Total
$
355,500
$
10,000
$
10,000
$
1,050,000
Total
$
1,050,000
Total Contractual Services
$
1,455,500
$
20,000
$
20,000
$
410,000
$
410,000
$
430,000
20-24 ELECTRIC Miscellaneous Total 20-2P REIMBURSEMENTS Miscellaneous-Sales Tax Agreements
50-10 INTEREST Debt Service Interest Total 50-20 DEBT REDEMPTION Debt Redemption Total Total Debt Service
288
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CITY SERVICES Public Information Counter Services Records Requests
Building Permits Business License Planning & Zoning Code Enforcement Engineering Parks & Recreation Special Events Senior Services Recreation Classes
Streets Maintenance Weed Abatement Graffiti Removal
Parks Maintenance Lake Maintenance Facilities Maintenance
289
CITY OF LAKE ELSINORE AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2013-2014 Adopted Budget Annual Gross Salaries Minimum Maximum Earnings Earnings
Authorized Count
Salary Grade
FT PT
5.0 5.0
970
PT
0.00
4,800.00
City Council Total
1.0 1.0
990
PT
0.00
1,800.00
City Treasurer Total
Treasurer not accepting salary
* *
*
N/A
$200.00
Hourly Rate
* Contract Position
City Attorney Total
1.0
80 47 29 39
FT FT FT FT
110,708.42 50,070.67 31,899.05 41,243.56
134,566.85 60,861.73 38,773.80 50,131.95
Department/ Division/ Position CITY COUNCIL Council Member
CITY TREASURER City Treasurer
CITY ATTORNEY City Attorney
Description/Comm
CITY CLERK City Clerk Deputy City Clerk Office Specialist II Office Specialist III
Grade Change
City Clerk Total
1.0 1.0 0.0 3.0
CITY MANAGER'S OFFICE CITY MANAGER / ADMINISTRATION City Manager Executive Assistant Administrative Assistant Management Analyst City Manager/ Administration Total City Manager's Office Grand Total
1.0 1.0 0.0 1.0 3.0 3.0
99 47 44 60
FT FT FT FT
180,000.00 50,070.67 47,029.96 68,045.62
180,000.00 60,861.73 57,165.45 82,710.14
80 77 69 66 57 55 47 39 34 44 28
FT FT FT FT FT FT FT FT FT FT PT
110,708.42 100,643.92 86,820.33 80,393.99 63,277.93 60,823.81 50,070.67 41,243.56 35,863.56 47,029.96 31,184.99
134,566.85 122,332.91 Unfilled/ Unfunded 105,529.91 new position 97,719.58 new position 76,914.95 73,932.08 Unfilled/ Unfunded 60,861.73 new position 50,131.95 43,592.70 57,165.45 37,905.70
Finance Total
1.0 0.0 1.0 1.0 0.0 0.0 1.0 0.0 2.0 1.0 1.0 8.0
HUMAN RESOURCES Human Resources Manager Human Resources Administrator Human Resources Assistant Benefits Coordinator/Payroll Customer Service Specialist (Receptionist) Human Resources Total
0.0 1.0 1.0 1.0 0.0 3.0
77 69 39 48 29
FT FT FT FT FT
100,643.92 86,820.33 41,243.56 50,637.34 31,899.05
122,332.91 105,529.91 50,131.95 61,550.08 38,773.80
ADMINISTRATIVE SERVICES DEPARTMENT FINANCE Director of Administrative Services Finance Manager Finance Administrator Budget Officer Accounting Supervisor Senior Accountant Graphic's Tech. Account Specialist III Account Specialist II Accountant I Account Specialist I (Cashier)
290
Unfilled/ Unfunded
Unfilled/ Unfunded
Title Change
CITY OF LAKE ELSINORE AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2013-2014 Adopted Budget Annual Gross Salaries Minimum Maximum Earnings Earnings
Department/ Division/ Position
Authorized Count
Salary Grade
FT PT
INFORMATION TECH Information/Comm. Manager Information Technology Supervisor Information Technology Administrator Information System Analyst Information Technician II Information Technician I IT Database Analyst GIS Specialist/Diaster Information Tech/ GIS Total Administrative Services Grand Total
0.0 0.0 1.0 0.0 0.0 1.0 1.0 1.0 4.0 15.0
77 69 69 65 49 44 49 35
FT FT FT FT FT PT FT FT
100,643.92 86,820.33 86,820.33 78,252.23 52,902.28 47,029.96 52,902.28 37,661.04
122,332.91 105,529.91 105,529.91 95,115.92 64,303.92 57,165.45 64,303.92 45,777.09
GENERAL LAW ENFORCEMENT Account Specialist II- Police General Law Enforcement Total
1.0 1.0
34
FT
35,863.56
43,592.70
COMMUNITY DEVELOPMENT DEPARTMENT PLANNING COMMISSION Planning Commissioner Planning Commission Total
5.0 5.0
980
PT
0.00
PLANNING & ZONING Community Development Director Planning Manager Principal Planner Senior Planner Associate Planner Assistant Planner Office Specialist III Planning Technician Planning Intern Contract Planners (2) Planning & Zoning Total
1.0 0.0 1.0 0.0 2.0 0.0 1.0 0.0 0.0 * 5.0
80 77 77 64 57 51 39 36 23 *
FT FT FT FT FT FT FT FT PT N/A
110,708.42 100,643.92 100,643.92 76,110.05 63,277.93 55,524.80 41,243.56 38,128.72 27,738.08 $75.00
134,566.85 122,332.91 122,332.91 92,512.05 76,914.95 67,490.96 50,131.95 46,346.11 33,716.02 Hourly Rate
BUILDING & SAFETY Building and Safety Manager Building Official Sr. Building Inspector Building Inspector Building Inspector Community Development Tech II Community Development Tech Office Specialist I Contract Building Inspector Building & Safety Total
1.0 0.0 0.0 2.0 1.0 1.0 2.0 1.0 * 8.0
77 73 58 49 49 49 44 23 *
FT FT FT FT PT FT FT FT N/A
100,643.92 93,936.96 66,125.60 52,902.28 52,902.28 52,902.28 47,029.96 27,738.08 $45.00
122,332.91 114,181.14 80,375.56 64,303.92 64,303.92 64,303.92 57,165.45 33,716.02 Hourly Rate
CODE ENFORCEMENT Code Enforcement Supervisor Sr. Code Enforcement Officer Code Enforcement Officer II Code Enforcement Officer I Code Enforcement Officer I Office Specialist III Code Enforcement Total
1.0 0.0 0.0 2.0 1.0 0.0 4.0
57 52 47 41 41 39
FT FT FT FT PT FT
63,277.93 56,849.66 50,070.67 43,225.71 43,225.71 41,243.56
76,914.95 69,101.40 60,861.73 52,541.50 52,541.50 50,131.95
291
Description/Comm Unfilled/ Unfunded new position Unfilled/ Unfunded Unfilled/ Unfunded
2,400.00
new position Unfilled/ Unfunded Unfilled/ Unfunded
Unfilled/ Unfunded * Contract Position
Unfilled/ Unfunded
* Contract Position
Unfilled/ Unfunded
New Hire
CITY OF LAKE ELSINORE AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2013-2014 Adopted Budget
Department/ Division/ Position
Authorized Count
Economic Development/Geographic Information Systems (GIS) 1.0 GIS Analyst 0.0 GIS Technician I Code Enforcement Total 1.0 Community Development Grand Total 23.0
Annual Gross Salaries Minimum Maximum Earnings Earnings
Salary Grade
FT PT
57 36
FT FT
63,277.93 38,128.72
76,914.95 46,346.11
PUBLIC WORKS DEPARTMENT ENGINEERING Director of Public Works/City Engineer Principal Engineer Senior Civil Engineer Associate Civil Engineer Engineer Inspector Senior Engineering Tech Engineer-NPDES Coordinator Engineering Technician II Engineering Technician Office Specialist I Contract Project Engineer Contract Traffic Engineer Engineering Total
1.0 1.0 0.0 0.0 1.0 3.0 0.0 0.0 0.0 1.0 * * 7.0
80 77 69 60 59 54 52 49 44 23 * *
FT FT FT FT FT FT FT FT FT FT N/A N/A
110,708.42 100,643.92 86,820.33 68,045.62 66,469.89 59,499.16 56,849.66 52,902.28 47,029.96 27,738.08 $76.00 $90.00
134,566.85 122,332.91 105,529.91 82,710.14 80,794.83 72,321.85 69,101.40 64,303.92 57,165.45 33,716.02 Hourly Rate Hourly Rate
PUBLIC WORKS ADMINISTRATION Public Works Manager Public Works Superintendent Office Specialist lII Office Specialist lI Public Works Administration Total
0.0 1.0 1.0 0.0 2.0
77 73 39 29
FT FT FT FT
100,643.92 93,936.96 41,243.56 31,899.05
122,332.91 119,890.20 50,131.95 38,773.80
STREET & SIDEWALK MAINTENANCE Supervisor Streets Operation Lead Worker Sr. Streets Operation Lead Worker Equipment Operator Maintenance Worker II Maintenance Worker I Maintenance Worker I Street & Sidewalk Maintenance Total
0.0 0.0 1.0 1.0 2.0 3.0 1.0 8.0
57
FT
63,277.93
76,914.95
52 44 36 30 30
FT FT FT FT PT
56,849.66 47,029.96 38,128.72 33,290.54 33,290.54
69,101.40 57,165.45 46,346.11 40,464.58 40,464.58
VEHICLE & EQUIPMENT MAINTENANCE Chief Mechanic Mechanic Vehicle & Equipment Maintenance Total
1.0 1.0 2.0
57 36
FT FT
63,277.93 38,128.72
76,914.95 46,346.11
2.0 2.0
36
FT
38,128.72
46,346.11
Graffiti Maintenance Total
52 44 36 30
FT FT FT FT
56,849.66 47,029.96 38,128.72 33,290.54
69,101.40 57,165.45 46,346.11 40,464.58
Weed Abatement Total Public Works Grand Total
1.0 1.0 1.0 2.0 0.0 5.0 26.0
GRAFFITI MAINTENANCE Graffiti Technician WEED ABATEMENT Senior Lead Worker Equipment Operator Maintenance Worker II Maintenance Worker I Office Specialist I
292
Description/Comm
Unfilled/ Unfunded
new position Unfilled/ Unfunded Unfilled/ Unfunded new position
Unfilled/ Unfunded * Contract Position * Contract Position
Unfilled/ Unfunded
new hire
new hire
CITY OF LAKE ELSINORE AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2013-2014 Adopted Budget Annual Gross Salaries Minimum Maximum Earnings Earnings
Department/ Division/ Position
Authorized Count
Salary Grade
FT PT
LAKE, PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION ADMINISTRATION Director of Parks & Recreation Parks & Recreation Manager Parks & Recreation Analyst Special Events Coordinator Volunteer Coordinator Office Specialist I Parks and Recreation Administration Total
0.0 1.0 0.0 1.0 1.0 0.0 3.0
80 77 59 47 28 23
FT FT FT FT PT FT
110,708.42 100,643.92 63,277.93 50,070.67 31,184.99 27,738.08
134,566.85 122,332.91 76,914.95 60,861.73 37,905.70 33,716.02
new position new position Unfilled/ Unfunded
LAKE COMMUNITY CENTER Supervisor-Recreation Recreation Aide Recreation Specialist Recreation Leader Bus Driver Aquatics Program Coordinator Water Safety Instructor Lake Community Center Total
1.0 3.0 1.0 4.0 0.0 0.0 6.0 15.0
57 7 21 15 30 27 21
FT PT PT PT PT PT PT
63,277.93 18,406.43 26,007.24 22,372.65 33,290.54 31,611.97 26,007.24
76,914.95 22,372.65 31,611.97 27,259.04 40,464.58 38,515.85 33,192.63
Seasonal/Funded Seasonal/Funded
47 23
FT PT
50,070.67 27,738.08
60,861.73 33,716.02
Senior Center Total
1.0 1.0 2.0
30 46
FT FT
33,290.54 49,849.36
40,464.58 60,592.21
Facility Maintenance Total
1.0 0.0 1.0
57 46 44 36 30
FT FT FT FT FT
63,277.93 49,849.36 47,029.96 38,128.72 33,290.54
76,914.95 60,592.21 57,165.45 46,346.11 40,464.58
Parks Maintenance Total
0.0 1.0 1.0 1.0 2.0 5.0
SENIOR CENTER Community Services Coordinator Office Specialist I
FACILITY MAINTENANCE Maintenance Worker I Lead Worker
PARKS MAINTENANCE Supervisor-Parks Lead Worker Park Specialist Maintenance Worker II Maintenance Worker I
293
Description/Comm
Unfilled/ Unfunded
Unfilled/ Unfunded
Unfilled/ Unfunded
New Hire
CITY OF LAKE ELSINORE AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2013-2014 Adopted Budget Annual Gross Salaries Minimum Maximum Earnings Earnings
Department/ Division/ Position
Authorized Count
Salary Grade
FT PT
LAKE ADMINISTRATION Director of Lake, Park & Recreation Lake Superintendent Supervisor Lead Worker Office Specialist III Maintenance Worker II Lake Administration Total
1.0 1.0 0.0 1.0 1.0 0.0 4.0
80 73 57 46 39 36
FT FT FT FT FT FT
110,708.42 93,936.96 63,277.93 49,849.36 41,243.56 38,128.72
134,566.85 119,890.20 76,914.95 60,592.21 50,131.95 46,346.11
LAKE DESERTIFICATION SYSTEM O & M Maintenance Worker II Lake Desertification System O & M Total Lake, Park and Recreation Grand Total
1.0 1.0 31.0
36
FT
38,128.72
46,346.11
GRAND TOTAL Full-Time Employees (FT) Part-Time Employees (PT) GRAND TOTAL-REGULAR EMPLOYEES
77.0 31.0 108.0
294
Description/Comm
new position
Unfilled/ Unfunded
CITY OF LAKE ELSINORE NEW HIRE POSITIONS and TITLE CHANGE POSITIONS FISCAL YEAR 2013-2014 ADOPTED BUDGET
NEW HIRE POSITIONS Department Name Administrative Services Dept. Administrative Services Dept. Community Development Community Development Lake, Parks, Recreation Lake, Parks, Recreation Public Works/Engineering Public Works/Engineering Public Works/Engineering Public Works/Engineering
Current Position Title Vacant Vacant Vacant Vacant Vacant Vacant Vacant Vacant Vacant Vacant
Adopted Position Title
Classification
FT/PT
New Hire New Hire New Hire New Hire New Hire New Hire New Hire New Hire New Hire New Hire Positions
FT FT FT FT FT PT FT FT FT PT 8 FT / 2 PT
Classification
FT/PT
Human Resources Technician Finance Administrator Graphics Technician
Title Change Title Change Title Change
FT FT FT
Information Technology Administrator Community Development Tech Senior Engineering Technician
Title Change Title Change Title Change
FT FT FT
Title Changes
6 FT
Budget Officer Information Technician Analyst Building Inspector Fire Inspector (Contract) Special Event Coordinator Volunteer Coordinator Principal Engineer Maintenance Worker Maintenance Worker Maintenance Worker
TITLE CHANGES Department Name Administrative Services Dept. Administrative Services Dept. Administrative Services Dept. Administrative Services Dept. Community Development Public Works/Engineering
Current Position Title Account Specialist III/Payroll Accounting Supervisor Account Specialist III Information Technology Supervisor Planning Technician Engineering Tech
Adopted Position Title
295
CITY OF LAKE ELSINORE SUMMARY OF PERSONNEL AND STAFFING CHANGES FISCAL YEARS 10-11 THRU 13-14
Department CONTRACT SERVICES Administrative Services Department City Attorney Community Development Department Public Works Department
Authorized Authorized Authorized Adopted Change From FY-10-11 FY-11-12 FY-12-13 FY-13-14 Prior Year 1.0 2.0 2.0
1.0 2.0 2.0
1.0 1.0 3.0 2.0
(1.0) 1.0 4.0 3.0
1.0 1.0
FULL TIME STAFFING Administrative Services Department City Clerk City Manager's Office Community Development Department General Law Enforcement Lake, Parks, and Recreation Department Public Works Department
8.0 1.0 5.0 10.0 1.0 13.0 19.0
9.0 2.0 6.0 10.0 1.0 13.0 18.0
11.0 3.0 3.0 11.0 1.0 14.0 22.0
12.0 3.0 3.0 14.0 1.0 15.0 25.0
1.0 3.0 1.0 3.0
PART TIME STAFFING Administrative Services Department City Council City Treasurer Community Development Department Lake, Parks, and Recreation Department Public Works Department
5.0 1.0 7.0 18.0 -
5.0 1.0 6.0 20.0 -
1.0 5.0 1.0 9.0 12.0 -
2.0 5.0 1.0 10.0 16.0 1.0
1.0 1.0 4.0 1.0
Full-Time Employees (FT) Part-Time Employees (PT)
57.0 31.0
59.0 32.0
65.0 28.0
73.0 35.0
8.0 7.0
GRAND TOTAL-REGULAR EMPLOYEES
88.0
91.0
93.0
108.0
15.0
5.0
5.0
7.0
7.0
2.0
Contract Services Staffing
296
CITY OF LAKE ELSINORE SUMMARY OF PERSONNEL BY DEPARTMENT - HISTORY FISCAL YEARS 10-11 THRU 13-14
Department/ Division/ Position
FT PT
Authorized FY-10-11
Authorized FY-11-12
Authorized FY-12-13
Adopted FY-13-14
Change From Prior Year
CITY COUNCIL Council Member City Council Total
PT
5.0 5.0
5.0 5.0
5.0 5.0
5.0 5.0
-
CITY TREASURER City Treasurer City Treasurer Total
PT
1.0 1.0
1.0 1.0
1.0 1.0
1.0 1.0
-
CITY ATTORNEY City Attorney
N/A
City Attorney Total CITY CLERK City Clerk Deputy City Clerk Office Specialist II Office Specialist III
FT FT FT FT
City Clerk Total CITY MANAGER'S OFFICE CITY MANAGER / ADMINISTRATION City Manager Executive Assistant Management Analyst Administrative Assistant
FT FT FT FT
City Manager/Administraction Total Information/Comm. Manager Information Technology Supervisor GIS Analyst Information Technician II GIS Technician I Information Tech/GIS Total City Manager's Office Grand Total ADMINISTRATIVE SERVICES DEPARTMENT FINANCE Director of Administrative Services Finance Manager Finance Administrator Budget Officer Accounting Supervisor Senior Accountant Graphic's Tech. Account Specialist III Account Specialist II Account Specialist I Accountant I Account Specialist I (Cashier) Finance Total
FT FT FT FT
FT FT FT FT FT FT FT FT FT FT FT PT
*
*
*
*
*
*
*
*
*
*
-
1.0 -
1.0 1.0 1.0
1.0 1.0 1.0 -
1.0 (1.0)
1.0
1.0
1.0
2.0
3.0
3.0
-
1.0 1.0 -
1.0 1.0 1.0 -
1.0 1.0 1.0 -
1.0 1.0 1.0 -
2.0
3.0
3.0
3.0
1.0 1.0 1.0 3.0 5.0
1.0 1.0 1.0 3.0 6.0
3.0
3.0
-
1.0 -
1.0 -
1.0 -
1.0
1.0 -
1.0 -
2.0 1.0 1.0 6.0
3.0 1.0 6.0
1.0 1.0 1.0 1.0 6.0
1.0 1.0 1.0 1.0 2.0 1.0 1.0 8.0
1.0 1.0 (1.0) 1.0 (1.0) 1.0 2.0
297
-
CITY OF LAKE ELSINORE SUMMARY OF PERSONNEL BY DEPARTMENT - HISTORY FISCAL YEARS 10-11 THRU 13-14
Department/ Division/ Position HUMAN RESOURCES Human Resources Manager Human Resources Administrator Human Resources Assistant Benefits Coordinator/Payroll Human Resources Technician Office Specialist II Customer Service Specialist (Receptionist) Human Resources Total
FT PT
Authorized FY-10-11
FT FT FT FT FT FT FT FT
Authorized FY-11-12
Authorized FY-12-13
1.0 -
1.0 1.0
1.0 1.0
1.0 2.0
1.0 3.0
1.0 1.0 4.0
-
-
1.0
-
-
1.0 -
8.0
9.0
FT
1.0 1.0
PT
PLANNING & ZONING Community Development Director Planning Manager Principal Planner Senior Planner Associate Planner Assistant Planner Office Specialist III Planning Technician Planning Intern RDA Project Analyst Contract Planners (3) Planning & Zoning Total
FT FT FT FT FT FT FT FT FT PT N/A
BUILDING & SAFETY Building and Safety Manager Building Official Sr. Building Inspector Building Inspector Building Inspector Community Development Tech II Community Development Tech Office Specialist I Contract Building Inspector Building & Safety Total
FT FT FT FT PT FT FT PT N/A
INFORMATION TECH Information/Comm. Manager Information Technology Supervisor Information Technology Administrator Information System Analyst Information Technician II Information Technician I Information Technician Analyst GIS Specialist/Diaster Information Tech/ GIS Total Administrative Services Grand Total GENERAL LAW ENFORCEMENT Account Specialist II- Police General Law Enforcement Total COMMUNITY DEVELOPMENT DEPARTMENT PLANNING COMMISSION Planning Commissioner Planning Commission Total
FT FT FT FT FT PT FT FT
*
*
Adopted FY-13-14
Change From Prior Year
1.0 1.0 1.0 3.0
1.0 (1.0) (1.0) (1.0)
2.0 12.0
1.0 1.0 1.0 3.0 14.0
(1.0) 1.0 (1.0) 1.0 1.0 1.0 2.0
1.0 1.0
1.0 1.0
1.0 1.0
-
5.0 5.0
5.0 5.0
5.0 5.0
5.0 5.0
-
1.0 -
1.0
1.0
1.0 1.0 1.0 1.0
1.0 1.0 1.0 -
1.0 1.0 1.0 -
1.0 1.0 2.0 1.0 -
1.0 (1.0) 1.0 1.0 (1.0) -
5.0
1.0
1.0 1.0 1.0 1.0 2.0 2.0
1.0 (1.0) 1.0 (1.0) 1.0 1.0 2.0
5.0
*
4.0
*
4.0
1.0 1.0 1.0
1.0 1.0 1.0
1.0 2.0
1.0
1.0
1.0
4.0
298
*
4.0
*
4.0
*
*
8.0
*
4.0
CITY OF LAKE ELSINORE SUMMARY OF PERSONNEL BY DEPARTMENT - HISTORY FISCAL YEARS 10-11 THRU 13-14
Department/ Division/ Position CODE ENFORCEMENT Code Enforcement Supervisor
Code Enforcement Total
FT PT
Authorized FY-10-11
FT FT FT FT PT FT
Economic Development/Geographic Information Systems (GIS) GIS Analyst FT GIS Technician I PT Economic Development/GIS Total Community Development Grand Total PUBLIC WORKS DEPARTMENT ENGINEERING Director of Public Works/City Engineer Principal Engineer Senior Civil Engineer Associate Civil Engineer Senior Civil Engineer Engineer Inspector Senior Engineering Tech. Engineer-NPDES Coordinator Engineering Technician II Engineering Technician Contract Engineer Inspector Contract Project Engineer Engineering Total PUBLIC WORKS ADMINISTRATION Public Works Manager Public Works Superintendent Public Works Administration Total
FT FT FT FT FT FT FT FT FT FT FT N/A N/A N/A
FT FT FT FT
* * *
Authorized FY-11-12
Authorized FY-12-13
Adopted FY-13-14
Change From Prior Year
2.0 1.0 3.0
2.0 1.0 3.0
1.0 1.0 1.0 1.0 4.0
1.0 1.0 1.0 2.0 5.0
1.0 1.0 (1.0) 1.0
17.0
16.0
1.0 1.0 2.0 19.0
1.0 1.0 24.0
(1.0) (1.0) 5.0
1.0
1.0
1.0
-
-
-
1.0 1.0 -
1.0
1.0
1.0
1.0 2.0 -
1.0 2.0 -
1.0 2.0 1.0
1.0 3.0 (1.0) (2.0) -
* * *
5.0
5.0
* * *
6.0
1.0 -
1.0
1.0
1.0
1.0
1.0 2.0
1.0 1.0 1.0
1.0 1.0 1.0
1.0 1.0 1.0
3.0 6.0
3.0 6.0
* * *
1.0 3.0 1.0
7.0
* * *
1
1.0 1.0 2.0
1.0 (1.0) -
3.0 6.0
1.0 1.0 2.0 3.0 1.0 8.0
(1.0) 2.0 1.0 2.0
STREET & SIDEWALK MAINTENANCE Supervisor Streets Operation Lead Worker Sr. Streets Operation Lead Worker Equipment Operator Maintenance Worker II Maintenance Worker I Maintenance Worker I Street & Sidewalk Maintenance Total
FT FT FT FT FT FT PT
VEHICLE & EQUIPMENT MAINTENANCE Chief Mechanic Mechanic Vehicle & Equipment Maintenance Total
FT FT
1.0 1.0 2.0
1.0 1.0
1.0 1.0 2.0
1.0 1.0 2.0
-
FT
1.0 1.0
1.0 1.0
2.0 2.0
2.0 2.0
-
GRAFFITI MAINTENANCE
299
CITY OF LAKE ELSINORE SUMMARY OF PERSONNEL BY DEPARTMENT - HISTORY FISCAL YEARS 10-11 THRU 13-14
Department/ Division/ Position WEED ABATEMENT Senior Lead Worker Lead Worker Equipment Operator Maintenance Worker II Maintenance Worker I Office Specialist I Weed Abatement Total Public Works Grand Total LAKE, PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION ADMINISTRATION Director of Parks & Recreation Parks & Recreation Manager Parks & Recreation Analyst Special Events coordinator Volunteer Coordinator Office Specialist I Parks and Recreation Administration Total
FT PT
FT FT FT FT FT FT
FT FT FT FT PT FT
Authorized FY-10-11
Authorized FY-11-12
Authorized FY-12-13
1.0 1.0
1.0 1.0
1.0 1.0
1.0 1.0 4.0 19.0
1.0 1.0 4.0 18.0
2.0 4.0 22.0
1.0
1.0
1.0
1.0
1.0
Adopted FY-13-14
Change From Prior Year
1.0 1.0 1.0 2.0 5.0 26.0
1.0 1.0 3.0
1.0
1.0 1.0 1.0 3.0
1.0 (1.0) 1.0 1.0 2.0
LAKE COMMUNITY CENTER Supervisor-Recreation Recreation Aide Recreation Specialist Recreation Leader Bus Driver Aquatics Program Coordinator Water Safety Instructor Lake Community Center Total
FT PT PT PT PT PT PT
1.0 2.0 7.0 1.0 7.0 18.0
1.0 3.0 2.0 6.0 1.0 7.0 20.0
1.0 3.0 1.0 6.0 1.0 12.0
1.0 3.0 1.0 4.0 6.0 15.0
(2.0) (1.0) 6.0 3.0
SENIOR CENTER Community Services Coordinator Office Specialist I Senior Center Total
FT PT
1.0 1.0 2.0
1.0 1.0 2.0
1.0 1.0 2.0
1.0 1.0 2.0
-
FACILITY MAINTENANCE Maintenance Worker I Lead Worker Facility Maintenance Total
FT FT
1.0 1.0
1.0 1.0
1.0 1.0
1.0 1.0
-
PARKS MAINTENANCE Supervisor-Parks Lead Worker Park Specialist Maintenance Worker II Maintenance Worker I Parks Maintenance Total
FT FT FT FT FT
1.0 1.0 1.0 1.0 4.0
1.0 1.0 1.0 1.0 4.0
1.0 1.0 1.0 2.0 5.0
1.0 1.0 1.0 2.0 5.0
-
LAKE ADMINISTRATION Director of Lake, Park & Recreation Lake Superintendent Supervisor Lead Worker Office Specialist III Maintenance Worker II Lake Administration Total
FT FT FT FT FT FT
1.0
1.0
1.0
1.0 1.0 1.0 4.0
1.0 1.0 1.0 4.0
1.0 1.0 1.0 4.0
1.0 1.0 1.0 1.0 4.0
1.0 (1.0) -
1.0
1.0
1.0
1.0
-
LAKE DESERTIFICATION SYSTEM O & M Maintenance Worker II
FT
300
CITY OF LAKE ELSINORE SUMMARY OF PERSONNEL BY DEPARTMENT - HISTORY FISCAL YEARS 10-11 THRU 13-14
Department/ Division/ Position
FT PT
Lake, Park and Recreation Grand Total GRAND TOTAL Full-Time Employees (FT) Part-Time Employees (PT) GRAND TOTAL-REGULAR EMPLOYEES
FT PT
Authorized FY-10-11
Authorized FY-11-12
Authorized FY-12-13
Adopted FY-13-14
Change From Prior Year
1.0 31.0
1.0 33.0
1.0 26.0
1.0 31.0
5.0
57.0 31.0
59.0 32.0
64.0 28.0
73.0 35.0
9.0 7.0
88.0
91.0
92.0
108.0
16.0
301
THIS PAGE INTENTIONALLY LEFT BLANK
302 62,151,962
Total
Overal Total for FY 2013/2014
28,483,402
7,525,647
34,784,751
0
4,839,934
2,829,620
N/A 26,142,912
27,115,197
11,370,811
Agency Funds
Capital Project Funds
Special Revenue Funds
General Fund General Fund Stabilization Reserves and Unallocated Revenue Allocation
Summary Description
62,726,047
14,455,766
0
10,401,086
4,054,680
13,485,530
13,485,530
FY 2013-2014 Adopted Budget Estimated City Operating Other Special Fund Balance Estimated Estimated Assessment July 1, 2013 Revenues Revenues Revenue
TOTAL REVENUE
34,784,751
4,839,934
2,829,620
27,115,197
20,179,535
13,047,921
4,996,426
1,877,884
62,075,263
30,000
30,000
601,340
437,609
0
163,731
FY 2013-2014 Adopted Budget City Operating Other Estimated Estimated Expenditures Expenditures Transfer In Transfer Out
TOAL EXPENDITURES
CITY OF LAKE ELSINORE General Fund, Special Revenue Fund, Capital Fund and Agency Fund Summary Totals Fiscal Year 2013-2014 Adopted Budget
6,736,940
0
4,996,426
1,740,514
Adopted Capital Projects
62,802,746
28,483,402
7,933,881
26,385,463
0
11,370,811
Estimated Fund Balance June 30, 2014
303 63,136 36,019
Animal Shelter Facilities Developer Impact Fees
Camino Del Norte Developer Impact Fees
Lighting and Landscape Maintenance (LLMD)
Fund 119
Fund 120
Fund 130
Fund 135
526,058
Lake Side Facilities Developer Impact Fees
Fund 118
Lighting and Landscape Maintenance No. 1 (LLMD #1)
190,171
Community Center Developer Impact Fees
Fund 117
249,137
0
1,131,081
0
730
0
City Hall/Public Works Developer Impact Fees
600,171
829,384
Fund 116
Fund 110
0
Traffic Safety Fund
Gas Tax
Fund 108
332,140
Fund 115
Miscellaneous Grant Funds
Fund 107
1,527,750
SB1168 CAS Education
Developer Agreement Revenue fund
Fund 106
69,124
Fund 114
Affordable Housing in Lieu
Fund 104
0
SB821 Pedestrian Sidewalks
Traffic Offender Fund
Fund 103
0
Fund 113
Office of Traffic and safety Grants
Fund 102
13,152
Transportation/Measure "A" Fund
Justice Assistance Grants (JAG)
Fund 101
Fund 112
Special Revenue Description
Supplemental Law Enforcement Service Fund (SLESF)
Fund No.
0
0
0
200,000
0
0
0
605,000
0
57,036
1,167,187
0
0
0
121,000
50,000
10,000
100,000
218,153
1,392,000
500
24,000
205,656
143,880
213,576
87,908
935,964
376,317
0
6,000
70,000
0.00
0.00
0.00
0.00
467,290
1,392,000
36,519
287,136
731,714
334,051
1,344,657
605,000
730
87,908
1,593,171
2,372,888
0
338,140
1,597,750
190,124
50,000
10,000
113,152
FY 2013-2014 Adopted Budget UnAudited City Operating Other Fund Balance Estimated Estimated Total July 1, 2013 Revenues Revenues Revenue
SPECIAL REVENUE - REVENUE
0
0
0
200,000
0
0
0
605,000
57,036
1,167,187
0
0
0
121,000
50,000
10,000
100,000
180,000
1,300,000
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
City Operating Other Es imated Estimated Expenditures Expenditures
0
30,000
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Transfer's In
35,000
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Transfer's Out
FY 2013-2014 Adopted Budget
0
0
0
0
0
0
0
0
0
0
0
307,764
0
35,000
0
0
865,000
391,820
Adopted Capital Projects
SPECIAL REVENUE - EXPENDITURES
Schedule of Revenue, Expenditures & Changes in Fund Balance Fiscal Year 2013-2014 Adopted Budget
CITY OF LAKE ELSINORE Special Revenue, Capital Project & Agency Funds
215,000
1,330,000
0
200,000
307,764
0
35,000
605,000
0
0
922,036
1,559,007
0
0
0
121,000
50,000
10,000
100,000
252,290
62,000
36,519
87,136
423,950
334,051
1,309,657
0
730
87,908
671,135
813,881
0
338,140
1,597,750
69,124
0
0
13,152
Estimated Fund Balance Total Expenditures June 30, 2014
304
100,633 20 17,991,162 917,076
23,527 5,120
Endowment Trust Fund
Public Improvement Trust Fund/Public in Lieu
Mobil Source Air Pollution
Fire Station Trust Fund
Low-Mod Housing Fund
Lake Maintenance Fund
Destratification Equipment Replacement Fund
CFD 2003 - 1 Law & Fire Svc
CFD 2006-5 Park, OS, SD
CFD 2007-1 Law & Fire Svc
Fund 604
Fund 605
Fund 606
Fund 616
Fund 617
Fund 630
Fund 631
Fund 650
Fund 651
Fund 652
Total Special Revenue Funds
CFD 2009-1 Parks & Lighting
841,853
N.P.D.E.S. (CSA 152 ) Fund
Fund 155
Fund 653
25,154
Fund 150
26,142,912
129,085
178,573
75,980
30,830
236,032
19,814
Geothermal Fund
Community Development Block Grant (C.D.B.G.)
Special Revenue Description
Fund 140
Fund No.
4,839,934
0
0
0
2,200,389
0
0
0
0
0
0
170,578
158,744
0
4,054,680
94,118
0
34,613
0
50,000
0
0
53,512
77,639
0
5,599
65,000
245
35,037,526
223,203
5,120
58,140
2,378,962
125,980
917,076
17,991,162
20
154,145
919,492
30,830
412,209
248,898
20,059
FY 2013-2014 Adopted Budget UnAudited City Operating Other Fund Balance Estimated Estimated Total July 1, 2013 Revenues Revenues Revenue
SPECIAL REVENUE - REVENUE
4,839,934
0
0
0
2,200,389
0
0
0
0
0
0
170,578
158,744
0
0
0
0
0
1,877,884
25,041
0
0
0
0
33,933
241,631
97,279
0
City Operating Other Es imated Estimated Expenditures Expenditures
30,000
0
0
0
0
0.00
0.00
0 00
0
0
0.00
0
0
0
Transfer's In
163,731
94,118
0
34,613
0
0.00
0.00
0.00
0
0
0.00
0
0
0
Transfer's Out
FY 2013-2014 Adopted Budget
0
0
0
0
0
1,740,514
0
0
0
0
0
0
0
140,930
Adopted Capital Projects
SPECIAL REVENUE - EXPENDITURES
Schedule of Revenue, Expenditures & Changes in Fund Balance Fiscal Year 2013-2014 Adopted Budget
CITY OF LAKE ELSINORE Special Revenue, Capital Project & Agency Funds
8,652,063
94,118
0
34,613
2,200,389
25,041
0
0
0
140,930
0
33,933
412,209
256,023
0
26,385,463
129,085
5,120
23,527
178,573
100,939
917,076
17,991,162
20
13,215
919,492
-3,103
0
-7,125
20,059
Estimated Fund Balance Total Expenditures June 30, 2014
305
Supplemental Law Enforcement Svc (SLESF)
Office of Traffic & Safety Grants
Traffic Offender Fund
Affordable Housing in Lieu
Developer Agreement Revenue Fund
103
104
106
107
Operating Expenditures - Police
Operating Expenditures - Police
Justice Assistance Grants (JAG)
Contribution to General Fund Special Events - Police
Operating Expenditures - Police Special Events - Police Equipment Purchases - Police
Description
102
Fund 101
Total
Total
Total
Total
Total
6,000 6,000
70,000 70,000
121,000
121,000
50,000
50,000
10,000
10,000
100,000
100,000
Estimated Revenue
-
-
121,000 121,000
50,000 50,000
10,000 10,000
100,000 100,000
Estimated Operating
CITY OF LAKE ELSINORE SPECIAL REVENUE DETAIL - ALL FUNDS
-
-
-
-
-
-
Estimated Capital
FY 2013-14 Adopted Budget
-
-
-
-
-
-
Transfer's In
-
-
-
-
-
-
Transfer's Out
306
Gas Tax
SB821 Pedestrian Sidewalks
Traffic Safety Fund
113
115
Acct. Specialist II - Police Engineering Police Contract
Transportation/Measure "A" Fund
City Operating Expenditures: Payroll Allocation - Engineering Payroll Allocation - PW Admin Annual Asphalt Pavement Maintenance Annual Concrete Maintenance Annual Traffic Striping Maintenance Survey Monuments Replacement Annual Slurry Seal Program Annual Roadway Drainage Repair/Maintenance Pavement Management Program
Payroll Allocation - PW Streets PW Streets - Contract & Material Engineering PW - Admin PW - Weed PW - Vehicles Slurry Seal Truck GPS Systems - Fleet & Equipment Annual Slurry Seal Program Traffic Signal Maintenance Main Street Overlay - Sulfer to Heald - Phase I
Description
112
Fund 110
Total
Total
Total
Total
605,000
605,000
-
-
57,036
57,036
1,543,504
1,543,504
Estimated Revenue
605,000
565,000 40,000
-
57,036
48,714 8,322
1,167,187
173,391 26,722 110,260 136,266
720,548
Estimated Operating
CITY OF LAKE ELSINORE SPECIAL REVENUE DETAIL - ALL FUNDS
-
-
200,000 130,000 160,000 35,000 160,000 100,000 80,000 865,000
200,000 80,000 36,820 75,000 391,820
Estimated Capital
FY 2013-14 Adopted Budget
-
-
-
-
Transfer's In
-
-
-
-
Transfer's Out
307
Lake Side Facilities Developer Impact Fees
118
Lighting and Landscape Maintenance (LLMD)
130
Lighting & Landscape Cost From General Fund
Camino Del Norte Developer Impact Fees
Animal Shelter Debt Service (Principal & Interest- City's Share)
Animal Shelter Facilities Developer Impact Fees
Expansion of Senior Center Main Bldg.
120
119
Community Center Developer Impact Fees
117
Building Repair Reserve (Chairs, Conf Rms)
City Hall/Public Works Developer Impact Fees
Description
116
Fund
Total
Total
Total
Total
Total
Total
1,392,000
1,392,000
500
500
224,000
224,000
205,656
205,656
143,880
143,880
213,576
213,576
Estimated Revenue
1,300,000
1,300,000
-
200,000 200,000
-
-
-
Estimated Operating
CITY OF LAKE ELSINORE SPECIAL REVENUE DETAIL - ALL FUNDS
-
-
-
-
307,764 307,764
-
35,000
35,000
Estimated Capital
FY 2013-14 Adopted Budget
30,000 30,000
-
-
-
-
-
Transfer's In
-
-
-
-
-
-
Transfer's Out
308
Community Development Block Grant (C.D.B.G.)
150
N.P.D.E.S. (CSA 152 ) Fund
Endowment Trust Fund
Public Improvement Trust Fund/Public in Lieu
Mobil Source Air Pollution Clean Cities Coalition (606-4541-428-20-18)
604
605
606
Annual Traffic Signal Coordination/Management
Payroll Allocation - NPDES Other Expenditures
155
Payroll Allocation - Code Enforcement Public Service Organizations(Boys & Girls/H.O.P.E.)
Geothermal Fund
140
Total
Total
Total
Total
Total
Total
Total
Lighting and Landscape Maintenance No. 1 (LLMD #1)
135
Cost for Street lighting & Landscape Maintenance To General Fund
Description
Fund
-
53,512
53,512
77,639
77,639
-
170,578
170,578
65,000
65,000
245 245
218,153
218,153
Estimated Revenue
6,000
6,000
-
33,933 33,933
170,578 241,631 412,209
158,744 97,279 256,023
-
180,000
180,000
Estimated Operating
CITY OF LAKE ELSINORE SPECIAL REVENUE DETAIL - ALL FUNDS
140,930 140,930
-
-
-
-
-
-
Estimated Capital
FY 2013-14 Adopted Budget
-
-
-
-
-
-
-
Transfer's In
-
-
-
-
-
-
-
35,000 35,000
Transfer's Out
309
Lake Maintenance Fund
Destratification Equipment Replacement Fund
630
631
CFD 2006-5 Park, OS, SD
CFD 2009-1 Park & Lighting
651
653
To General Fund
To General Fund
CFD 2003 - 1 Law & Fire Svc
650
Allocation for Police Expenditures Allocation for Fire Expenditures
Fire Station Trust Fund
Description
616
Fund
Total
Total
Total
Total
Total
Total
94,118
94,118
34,613
34,613
2,200,389
2,200,389
50,000
50,000
-
-
Estimated Revenue
-
-
1,350,000 850,389 2,200,389
25,041
25,041
-
-
Estimated Operating
CITY OF LAKE ELSINORE SPECIAL REVENUE DETAIL - ALL FUNDS
-
-
-
-
-
-
Estimated Capital
FY 2013-14 Adopted Budget
-
-
-
-
-
-
Transfer's In
94,118 94,118
34,613 34,613
-
-
-
-
Transfer's Out
CITY OF LAKE ELSINORE
Special Revenue Fund 130 Schedule of Revenue, Expenditures & Changes in Fund Balance Landscape & Lighting Maintenance District - Citywide Fiscal Year 2013-2014 Proposed Budget
ACCOUNT NUMBER 130-360-60-00 130-360-60-10 130-0000-377-05-00 130-'392-00-00 130-'392-00-10
130-4423-436.20-01 130-4423-436.20-15 130-4423-436.20-18 130-4423-436.20-20 130-4423-436.20-24 130-4423-436.30-33
130-4424-436.20-15 130-4424-436.20-20 130-4424-436.20-24 130-4424-436.20-27 130-4424-436.30-33
FY FY Percentage FY FY FY Change 2009/2010 2010/2011 2011/2012 2012/2013 2013/2014 Audited Audited UnAudited Adopted FY 12/13 vs FY Audited Budget 13/14
OBJECT Revenues: RECOVERABLE EXPENDITURES INVESTMENT EARNINGS TRANSFERS IN SPECIAL ASSESSMENTS SPECIAL ASSESSMENTS-PRIOR YR
16,542 597,018 1,222,015 144,182
Total Revenues 1,979,757 Expenditures: Street Lighting ADVERTISING EQUIP. MAINT. & REPAIR PUBLICATIONS & MEMBERSHIPS PROFESS.-TECH. & OTHER SVCS. ELECTRIC SPECIAL DEPARTMENT SUPPLY Sub-Total Expenditures Traffic Signals EQUIP. MAINT. & REPAIR PROFESS.-TECH. & OTHER SVCS. ELECTRIC TELEPHONE SPECIAL DEPARTMENT SUPPLY Sub-Total Expenditures 130-4431-452.10-XX 130-4431-452.20-01 130-4431-452.20-15 130-4431-452.20-16 130-4431-452.20-19 130-4431-452.20-20 130-4431-452.20-24 130-4431-452.20-26 130-4431-452.20-27 130-4431-452.20-29 130-4431-452.30-33
Landscape Maintenance PERSONNEL SERVICES ADVERTISING EQUIP. MAINT. & REPAIR MAINT / REPAIR BLDGS. & GROUNDS RENT OF PROPERTY & EQUIP PROFESS. TECH., & OTHER SVCS. ELECTRIC WATER & SEWER TELEPHONE RE MBURSEMENTS SPECIAL DEPARTMENT SUPPLY
14,102
1,264,144 112,776
13,000 7,090 95,000 1,277,452 83,555
1,391,021
1,476,097
10,638 3,872 425,000 7,507 447,017
7,802 520 499,334 507,656
17,286 1,457 455,416 474,159
1,222 36,000 18,870 8,337 5,239
2,028 24,122 8,277 8,491
69,668
42,918
1,290,170 73,426
30,000 1,310,068 73,426
1.54% 0.00%
1,363,596
1,413,494
3.66%
5,417
6,000
10.76%
9,797 491,012 905 507,131
30,000 493,000 1,000 530,000
206.22% 0.40% 10.50% 4.51%
2,604 75,919 23,966 8,313 2,856
57,377 26,101 8,605 2,130
70,000 30,000 8,700 2,500
113,658
94,213
111,200
300 25,000 295,000 500 170,000 15,000 225,000 1,300 25 5,000
22.00% 14.94% 1.10% 17.37% 18.03%
1,645 287,546 203,789 11,060 206,572 775 20 1,308
49 287,131 199,010 12,061 197,349 978 20 283
201,888 15,430 223,880 1,048 232 2,328
116 300 290,912 495 119,692 11,915 220,712 1,069 21 4,924
713,616
696,883
772,675
650,156
737,125
90,589
97,812
95,000
78,122
85,000
Total Expenditures 1,320,891
1,345,268
1,455,493
1,329,622
1,463,325
45,753
20,604
33,974
(20,000)
-
(25,000)
658,865
25,753
20,604
8,974
(49,831)
(662,662)
(3,797)
21,956
42,560
51,534
21.09%
21,956
42,560
51,534
1,703
-96.70%
Sub-Total Expenditures Tree Trimming 130-4432-452.20-19 RENT OF PROPERTY & EQUIP 130-4432-452.20-20 PROFESS. TECH., & OTHER SVCS. Excess of revenues over (under) expenditures
900
-
658,865
54,977 272,893
(49,831)
1.41% 42.03% 25.89% 1.94% 21.61% 19.05% 13.38%
8.80% 10.06% -246.67%
Other Financing Uses: 130-0000-463.91-91 TRANSFER OUT TO Fund 100 Net change in fund balance Fund Balance (Deficit) - Beginning of Year Fund Balance (Deficit) - End of Year
(3,797)
310
-100.00% -655.28%
CITY OF LAKE ELSINORE
Special Revenue Fund 135 Schedule of Revenue, Expenditures & Changes in Fund Balance Landscape & Lighting Maintenance District - No. 1 Fiscal Year 2013-2014 Proposed Budget
ACCOUNT NUMBER 135-360-60-00 135-360-60-10 135-392-00-00 135-392-10-00
FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 Percentage Audited Audited Audited UnAudited Adopted Change Budget FY 12/13 vs FY 13/14
OBJECT Revenues: RECOVERABLE EXPENDITURES INVESTMENT EARNINGS SPECIAL ASSESSMENTS SPECIAL ASSESSMENTS-PRIOR YR Total Revenues
5,035 194,963 17,619
3,874 203,442 6,241
5,000 1,799 214,372 2,939
215,228 2,925
3,500 225,557 3,000
217,617
213,557
224,110
218,153
232,057
734 1,200 136,071
800 48,245
138,005
49,045
90 5,257 48,730 3,739 57,816
47,660 47,660
6,000 50,000 5,000 61,000
27.99%
-
-
350
24,000
6757.14%
1,000 900 30,000 15,000 9,500 1,500 300 10,000 21,400 400 300 500 90,800 175,800
4.80% 2.55% 6.37%
Expenditures: 135-4423-436.20-01 135-4423-436.20-20 135-4423-436.20-24 135-4423-436.20-26
135-4432-452.20-20 135-4431-452.20-01 135-4431-452.20-15 135-4431-452.20-16 135-4431-452.20-20 135-4431-452.20-24 135-4431-452.20-26 135-4433-452.20-16 135-4433-452.20-19 135-4433-452.20-20 135-4433-452.20-26 135-4433-452.30-20 135-4433-452.30-33 135-4433-452.30-40
Street Lighting ADVERTISING PROFESS.-TECH. & OTHER SVCS. ELECTRIC WATER Sub-Total Expenditures Tree Trimming PROFESS.-TECH. & OTHER SVCS. Landscape Maintenance ADVERTISING EQUIP. MAINT.& REPAIR MAINT/ REPAIR BLDS GRNDS PROFESS. TECH., & OTHER SVCS. ELECTRIC WATER & SEWER MAINT/ REPAIR BLDS GRNDS RENT OF PROPERTY & EQUIP. PROFESS.TECH.& OTHER SVCS WATER & SEWER MAINT. & REPAIR MATERIALS SPECIAL DEPARTMENT SUPPLY TOOLS, ETC. Sub-Total Expenditures Total Expenditures
Excess of revenues over (under) expenditures
135-0000-463-90-03 135-0000-463.90-91
Other Financing Uses: TRANSFER OUT TO Fund 130 TRANSFER OUT TO Fund 100 Net change in fund balance Fund Balance (Deficit) - Beginning of Year Fund Balance (Deficit) - End of Year
4.91%
-
-
345 27,015 576 3,292 1,601 132 9,180
188 22,378 12,061 8,792 1,388
780 709 21,123 11,184 7,376 1,157
438 304 42,882 180,887
15,838 21,766 709 75 39 83,234 132,279
9,260 8,169 397 68 241 60,464 118,280
1,955 27,713 11,915 9,282 544 287 9,340 68 61,104 109,114
36,729
81,279
105,829
109,039
56,257
(162,018) (20,000)
(30,000)
(30,000)
(35,000)
(35,000)
(145,289)
51,279
75,829
74,039
21,257
-71.29%
198,168
52,879
104,158
179,987
254,027
41.14%
52,879
104,158
179,987
254,027
275,284
8.37%
311
-53.96% 8.25% 25.89% 2.35% 175.74% 4.53% 7.07%
341.18% 48.60% 61.12%
-48.41%
0.00%
312
Capital Improvements Revenue Description
153,283 2,907,201 504,938 304,153
Fund 204 Signal C.I.P. Fund
Fund 205 Traffic Impact Fee Fund
Fund 211 Storm Drain C.I.P. Fund
Fund 221 Park C.I.P. Fund
1,055 49,419 651,515
Fund 268 CFD 2006-2 Construction Fund
Fund 271 CFD 2005-1 Construction Fund
22
126,253
29,101
0
Fund 266 CFD 2005-6 Construction Fund
Fund 259 CFD 90-3 Construction Fund
Fund 254 89-1 R. R. Cyn Improvement Fund
Fund 235 Bond Construction Funding - Boat Launch
Fund 232 City Fire Protection Fund
1,509,353
14,052
Fund 201 Street C.I.P. Fund
Fund 231 Library C.I.P.
31,102
587,171
0
655,236
Fund 160 PEG Grant
Fund 111 TUMF Capital Project Fund
Fund 105 Miscellaneous Civic Projects
Fund 105 Miscellaneous General Projects
Fund No.
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
2,000
0
39,996
39,996
422,400
170,000
361,416
2,000
250
0
631,099
180,000
2,043,000
651,515
49,419
1,055
22
128,253
29,101
39,996
1,549,349
726,553
674,938
3,268,617
155,283
14,302
31,102
1,218,270
180,000
2,698,236
FY 2013-2014 Adopted Budget UnAudited City Operating Other Fund Balance Estimated Estimated Total Revenues Revenues Revenue July 1, 2013
CIP - REVENUE
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
552,000
0
185,000
96,941
0
0
631,099
180,000
2,043,000
0
0
0
0
0
0
0
0
552,000
0
185,000
96,941
0
0
631,099
180,000
2,043,000
651,515
49,419
1,055
22
128,253
29,101
39,996
1,549,349
174,553
674,938
3,083,617
58,342
14,302
31,102
587,171
0
655,236
FY 2013-2014 Adopted Budget City Operating Other Adopted Estimated Fund Balance Estimated Estimated Capital Total Expenditures Expenditures Projects Expenditures June 30, 2014
CIP - EXPENDITURES
CITY OF LAKE ELSINORE Special Revenue, Capital Project & Agency Funds Schedule of Revenue, Expenditures & Changes in Fund Balance Fiscal Year 2013-2014 Adopted Budget
313
Capital Improvements Revenue Description
TBD
Total Capital Improvement Revenue Funds 7,525,647
0
15,204
869
Fund 284 CFD 2003-2 Construction Fund 2006A
Fund 290 CFD 2003-2 IA C Canyon Hills
2
922
Fund 273 CFD 2005-5 Construction Fund 2008A
Fund 272 CFD 2005-2 Construction Fund
Fund No.
0
0
0
0
0
0
5,200,543
1,308,386
0
0
0
0
12,741,394
1,308,386
15,204
869
2
922
FY 2013-2014 Adopted Budget UnAudited City Operating Other Fund Balance Estimated Estimated Total Revenues Revenues Revenue July 1, 2013
CIP - REVENUE
0
0
0
0
0
0
0
0
0
0
0
0
4,996,426
1,308,386
0
0
0
0
4,996,426
1,308,386
0
0
0
0
7,744,968
0
15,204
869
2
922
FY 2013-2014 Adopted Budget City Operating Other Adopted Estimated Fund Balance Estimated Estimated Capital Total Expenditures Expenditures Projects Expenditures June 30, 2014
CIP - EXPENDITURES
CITY OF LAKE ELSINORE Special Revenue, Capital Project & Agency Funds Schedule of Revenue, Expenditures & Changes in Fund Balance Fiscal Year 2013-2014 Adopted Budget
314
Project Number
4209
4310
4316
4335
4342
4342
4344
4348
4350
4354
4355
4369
4372
4373
4373
4375
4376
Fund
231
117
105
108
105
160
111
112
110
160
105
118
221
150
221
108
105
Phone System Replacement
Speed Reader Signs
Machado Park Renovation
Machado Park Renovation
Swick Matich Park Fencing
Whisker's Fishing Beach Improvements
Emergency Operation Center Capital Furnishings
Cultural Ctr PEG Broadcast Tech Upgrades
Gunnerson Rehabilitation - Phase I
Survey Monuments Replacement
Temescal Cyn Bridge & Road Widening - Phase I
Cultural Center Technology Upgrades
Cultural Center Technology Upgrades
Emergency Operations Center
Annual Vehicle Replacement
Expansion of Senior Center Main Building
Annual Library Material Purchases
Project Name
1 1
Building & Structures Building & Structures
1
Street Improvement
General City
Park and Recreation
Park and Recreation
Park and Recreation
Active
Active
n/a 1
Active
Active
Active
Active
Active
Active
Active
Active
1
1
1
2
1
Street Improvement Lake
1
General City
1
Active
1
Street Improvement General City
Active
Active
Active
Active
Active
3
1
1
1
1
Active
Active
Active
Active
Active
Active
Active
Status
Street Improvement
Street Improvement
Street Improvement
General City
General City
1
1
Building & Structures
General City
1
1
1
Priority
General City
Building & Structures
General City
Type
LISTED BY PROJECT NUMBER
CITY OF LAKE ELSINORE CAPITAL IMPROVEMENT PROJECTS FY 13/14
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
100,000
355,336
30,000
75,000
49,536
42,236
148,234
-
20,000
94,041
143,000
203,888
15,310
-
1,485
-
68,895
557,701
563,167
1,257
24,993
23,314.38
FY 13/14 Amount Rolled from FY 12/13
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
-
-
-
-
157,764
49,031
-
-
-
-
-
35,000
631,099
-
-
-
-
-
-
-
-
CIP FY 13/14 Approved Funding
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
150,000
Non-CIP FY 13/14 Approved Funding
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
100,000
355,336
30,000
75,000
49,536
200,000
197,265
-
20,000
94,041
143,000
203,888
50,310
631,099
1,485
-
68,895
557,701
563,167
1,257
150,000
24,993
23,314
Grand Total FY 13/14 Project Funding
315
4402
4404
4405
4405
4406
4406
4406
4409
4410
221
110
unf
110
113
unf
105
105
4386
606
116
4386
204
4400
4386
110
160
4380
116
4396
4379
105
105
Project Number
Fund
San Jacinto River Nature Trail
Habitat Mitigation and Monitoring Plan
SB821 Sidewalk Improvements FY 12-13
SB821 Sidewalk Improvements FY 12-13
SB821 Sidewalk Improvements FY 12-13
Main Street Overlay-Sulphur to Heald
Main Street Overlay-Sulphur to Heald
City Park Picnic Shade Structure
Lake Elsinore Veteran's Memorial
Granicus Legislative Management Suite
Welcome to Lake Elsinore Monument Signs/Landscaping
Diamond/Railroad Cyn Signal Controller Upgrade
Diamond/Railroad Cyn Signal Controller Upgrade
Diamond/Railroad Cyn Signal Controller Upgrade
Building Repair Reserve
Document Scanning
Project Name
Park and Recreation
Lake
Street Improvement
Street Improvement
Street Improvement
Street Improvement
Street Improvement
Park and Recreation
General City
2
1
1
1
1
1
1
1
1
1
1
General City General City
1
1
Street Improvement Street Improvement
1
Street Improvement
1
Street Improvement 1
1
Street Improvement Street Improvement
1
1
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
1 1
Active
Active
Status
1
1
Priority
Street Improvement
Building & Structures
General City
Type
LISTED BY PROJECT NUMBER
CITY OF LAKE ELSINORE CAPITAL IMPROVEMENT PROJECTS FY 13/14
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
33,000
25,572
-
87,908
84,169
-
198,651
35,000
34,535
9,425
4,370
148,853
-
-
-
22,500
-
78,529
-
-
-
-
7,464
FY 13/14 Amount Rolled from FY 12/13
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
-
-
268,312
650,110
-
-
-
-
-
-
60,000
185,000
25,206
-
389,964
-
22,000
22,704
-
-
-
CIP FY 13/14 Approved Funding
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
35,000
Non-CIP FY 13/14 Approved Funding
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
33,000
25,572
268,312
87,908
84,169
650,110
198,651
35,000
34,535
9,425
4,370
148,853
60,000
185,000
25,206
22,500
389,964
78,529
22,000
22,704
-
35,000
7,464
Grand Total FY 13/14 Project Funding
316
4385-2
4385-2
4385-2
APM14
CGS14
DRR14
GEN-0082
GEN-0083
GEN-0084
112
606
112
112
112
110
110
105
4419
105
110
4418
221
4385-2
4417
221
105
4416
221
4422
4415
116
105
4414
221
4421
4413
105
105
4411
221
4419
4411
150
221
Project Number
Fund
Medium Duty Dump Truck
GPS Systems - Fleet & Equipment
Slurry Seal Truck
Annual Roadway Drainage Rpr/Maint FY 13-14
Annual curb, gutter and sidewalk repair program - 2014
Annual Asphalt Pavement Maintenance 2014
Elm Street Pavement - Phase II
Elm Street Pavement - Phase II
Elm Street Pavement - Phase II
Elm Street Pavement - Phase II
Underground Overhead Power Lines - Lakeshore dr.
Landscaping Renovation of Major Stgreets - PhI
Skate Zone at Serentiy Park
Skate Zone at Serentiy Park
Yarborough Park Play Equipment/Replacement
Summerlake Park Play Equipment/Replacement
Machado Park Play Equipment/Replacement
Cultural Center Misc. Renovations
Lakepoint Park Electrical Enclosure
Downtown Riverwalk Improvements
Lakepoint Park Parking Lot Improvements - Phase I
Lakepoint Park Parking Lot Improvements - Phase I
Project Name
General City
General City
General City
Drainage
Street Improvement
Street Improvement
Street Improvement
Street Improvement
Street Improvement
Street Improvement
Street Improvement
1
3
5
1
1
1
1
1
1
1
1
2
2
Lake Street Improvement
2
2
1
1
1
1
1
1
1
1
Priority
Park and Recreation
Park and Recreation
Park and Recreation
Park and Recreation
Park and Recreation
Park and Recreation
Park and Recreation
Park and Recreation
Park and Recreation
Park and Recreation
Type
LISTED BY PROJECT NUMBER
CITY OF LAKE ELSINORE CAPITAL IMPROVEMENT PROJECTS FY 13/14
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Status
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
-
-
-
-
-
-
-
-
-
100,000
-
-
-
-
-
-
-
-
50,000
-
-
-
120,396
FY 13/14 Amount Rolled from FY 12/13
$
$
$
$
$
$
$
$
$
$
-
60,000
150,000
22,000
128,000
150,000
150,000
150,000
-
60,000
65,000
20,000
-
-
-
100,000
170,000
240,000
33,930
-
-
200,000
$ 1,380,000
$
$
$
$
$
$
$
$
$
$
$
$
CIP FY 13/14 Approved Funding
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
95,000
80,000
200,000
Non-CIP FY 13/14 Approved Funding
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
95,000
80,000
200,000
100,000
170,000
240,000
33,930
-
-
300,000
1,380,000
60,000
150,000
22,000
128,000
150,000
150,000
150,000
50,000
60,000
65,000
20,000
120,396
Grand Total FY 13/14 Project Funding
317
GEN-0085
GEN-0086
PMP14
SSP14
SSP14
STRP14
TRF-0026
TSCM14
105
105
112
110
112
112
110
606
Street Improvement
Traffic
Street Improvement
Street Improvement
Street Improvement
Street Improvement
General City
General City
Type
Building & Structures Building & Structures Building & Structures Street Improvement Street Improvement Street Improvement Street Improvement
TOTAL OF PROJECTS APPROVED - FY's 12/13 (carryover) & 13/14
Traffic Signal Coordination/Management 2014
Traffic Signal Maintenance
Annual Traffic Striping Maintenance - 2014
Annual Slurry Seal Program (Summerhill)
Annual Slurry Seal Program (Summerhill)
Annual Pavement Management Program FY 2014
GPS Systems - Fleet & Equipment
Heavy Duty Water Truck
Project Name
Projects Unfunded and Not Approved unf U-BLDG-.0001 City Yard Expansion Phase I & Phase II unf U-BLDG-.0002 City Yard Renov Inc. Emerg Prep Training Facility unf U-BLDG-0012 Community center (Location TBD) unf U-STR-0003 Camino Del Norte Roadway Connection unf U-STR-.0037 Summerhill Pavement Repair/Overlay unf U-STR-0053 City Wide Sidewalks Completion unf U-STR-0055 Campbell Street Modification at Diamond Drive TOTAL OF PROJECTS UNFUNDED & NOT APPROVED
Project Number
Fund
2 1 5 1 2 3 2
1
1
1
1
1
1
1
1
Priority
LISTED BY PROJECT NUMBER
CITY OF LAKE ELSINORE CAPITAL IMPROVEMENT PROJECTS FY 13/14
Proposed Proposed Proposed Proposed Proposed Proposed Proposed
Active
Active
Active
Active
Active
Active
Active
Active
Status
$ $ $ $ $ $ $ $
$ $ $
$
$
$
$
$
$
$ -
-
-
-
3,769,355
-
-
160,000
51,590
FY 13/14 Amount Rolled from FY 12/13
-
-
100,000
140,000
36,820
80,000
-
-
$ $ $ $ $ $ $ $
50,000 1,000,000 5,000,000 800,000 2,018,000 1,000,000 183,000 10,051,000
$ 5,931,940
$
$
$
$
$
$
$
$
CIP FY 13/14 Approved Funding
$ $ $ $ $ $ $ $
$ $ $
$
$
$
$
$
$
$
-
25,000 805,000
75,000
-
-
-
-
25,000
120,000
Non-CIP FY 13/14 Approved Funding
75,000
100,000
300,000
88,410
80,000
25,000
120,000
$ 50,000 $ 1,000,000 $ 5,000,000 $ 800,000 $ 2,018,000 $ 1,000,000 $ 183,000 $ 10,051,000
$ 25,000 $ $ 10,506,295
$
$
$
$
$
$
$
Grand Total FY 13/14 Project Funding
318
110,907 5,219,421
Fund 353 AD 89-1 Debt Service Fund
Fund 354 CFD 90-2 Successor RDA
1,071,971 3,161,205
Fund 371 CFD 2005-1 Serenity/KB
Fund 372 CFD 2005-2 Alberhill Ranch
4,529
3,137,531
Fund 369 CFD 2004-3 Rossetta Cyn. 2005 -IA-1
Fund 370 CFD 2005x Camino Del Norte
1,216,514
Fund 368 CFD 2006-2 Viscaya
9,479
479,304
Fund 366 CFD 2005-6 City Center Townhomes
Fund 367 CFD 2006-1 Summerly/Laing
610,605
0
Fund 362 CFD 95-1 Debt Service Fund
Fund 365 CFD 98-1 (Summerhill Improvement)
0
2,231
1,532,536
Fund 360 AD 93-1 Debt Service Fund
Fund 358 CFD 91-2 Debt Service Fund
Fund 357 CFD 2003-02 Debt Service Fund IA-A
33,281
313,667
Fund 352 AD 86-1 Debt Service Fund
Fund 356 AD 90-1A Debt Service Fund
49,839
Agency Fund Description
Fund 351 AD 87-2 Debt Service Fund
Fund No.
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1,541,332
619,028
0
1,398,517
472,008
10,500
240,550
1,257,038
150,246
0
0
872,102
0
0
0
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Other Estimated Revenues
4,702,536
1,690,999
4,529
4,536,048
1,688,521
19,979
719,854
1,867,642
150,246
0
2,231
2,404,638
33,281
110,907
313,667
49,839
Total Revenue
58,246.26
0.00
0.00
665,318.76
0.00
0.00
0.00
0.00
380,527.50
0.00
181,832.50
445,310.63
0.00
200,000 1,313,177.50
145,000
0
245,000 1,124,282.50
60,000
0
30,000
160,000 1,081,037.50
80,000
0
0
175,000
0
0
0
0
28,154
28,717
0
29,234
31,480
10,500
28,717
16,000
12,000
0
0
31,783
0
0
0
0
Principal Interest Other Payment Payment Payment Expenditures Expenditures Expenditures
1,541,332
619,028
0
1,398,517
472,008
10,500
240,550
1,257,038
150,246
0
0
872,102
0
0
0
0
3,161,205
1,071,971
4,529
3,137,531
1,216,514
9,479
479,304
610,605
0
0
2,231
1,532,536
33,281
110,907
313,667
49,839
Estimated Total Fund Balance Expenditures June 30, 2014
FY 2013-2014 Adopted Budget
FY 2013-2014 Adopted Budget UnAudited City Operating Estimated Special Tax Fund Balance July 1, 2013 Revenues Revenues
AGENCY FUND - EXPENDITURES
AGENCY FUND - REVENUE
CITY OF LAKE ELSINORE Special Revenue, Capital Project & Agency Funds Schedule of Revenue, Expenditures & Changes in Fund Balance Fiscal Year 2013-2014 Adopted Budget
319
13,607
Fund 375 CFD 2006-4 TR#30698/32129
Fund 389 CFD 88-3 SRS 2008A - Subordinate
0
3,579,390
3,749
Fund 388 CFD 2007-6 Holiday Inn Express
Fund 389 CFD 88-3 SRS 2008A - Senior
6,343
Fund 387 CFD 2007-5 Red Kite
0
4,019,690
Fund 385 CFD 2004-3 Rossetta Cyn. 2006 -IA-2
Fund 386 CFD 2007-4 Makenna Court
3,069,149
4,546
40,439
Fund 384 CFD 2003-2 SRS 2006A - IA-B
Fund 383 CFD 2007-x Canyon Hills
Fund 382 CFD 2006-9 Trieste
2,632
528
Fund 380 CFD 2007-x Tuscany West
Fund 381 CFD 2006-10 Riverwalk Villas
996
42,883
Fund 378 CFD 2006-8 TR#31957
Fund 379 CFD 2007-x Marina West
22,946
Fund 377 CFD 2006-6 Lumos/Tessara
7,975
41,069
Fund 374 CFD 2005-4 Lake View Villas
Fund 376 CFD 2006-3 La Strada
323,516
Agency Fund Description
Fund 373 CFD 2005-5 Wasson Canyon
Fund No.
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1,103,600
2,367,154
0
10,500
10,500
1,396,238
1,242,558
0
5,250
0
0
0
10,500
5,250
10,500
10,500
10,500
258,178
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Other Estimated Revenues
1,103,600
5,946,544
3,749
16,843
10,500
5,415,929
4,311,707
4,546
45,689
2,632
528
996
53,383
28,196
18,475
24,107
51,569
581,693
Total Revenue
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
220,023.76
410,000
1,685,000
0
0
0
693,600.00
654,000.00
0.00
0.00
0.00
175,000 1,192,915.00
195,000 1,010,675.63
0
0
0
0
0
0
0
0
0
0
10,000
0
28,154
0
10,500
10,500
28,323
36,882
0
5,250
0
0
0
10,500
5,250
10,500
10,500
10,500
28,154
Principal Interest Other Payment Payment Payment Expenditures Expenditures Expenditures
1,103,600
2,367,154
0
10,500
10,500
1,396,238
1,242,558
0
5,250
0
0
0
10,500
5,250
10,500
10,500
10,500
258,178
0
3,579,390
3,749
6,343
0
4,019,690
3,069,149
4,546
40,439
2,632
528
996
42,883
22,946
7,975
13,607
41,069
323,516
Estimated Total Fund Balance Expenditures June 30, 2014
FY 2013-2014 Adopted Budget
FY 2013-2014 Adopted Budget UnAudited City Operating Estimated Special Tax Fund Balance July 1, 2013 Revenues Revenues
AGENCY FUND - EXPENDITURES
AGENCY FUND - REVENUE
CITY OF LAKE ELSINORE Special Revenue, Capital Project & Agency Funds Schedule of Revenue, Expenditures & Changes in Fund Balance Fiscal Year 2013-2014 Adopted Budget
320
52,353
Fund 392 CFD 95-1 2011 SRS B
Total Agency Funds 28,483,402
64
22,835
Fund 391 CFD 2006-1 Summerly - IA-1
Fund 393 AD 93-1 2012 SRS B
275,671
Agency Fund Description
Fund 390 CFD 2003-2 SRS 2010A -IA-C
Fund No.
0
0
0
482,984
0 13,485,530
0
0
0
0
0
0.00
Other Estimated Revenues
36,749,511
64
52,353
22,835
758,655
Total Revenue
3,580,000
0
0
0
10,000
9,467,921
0.00
0.00
0.00
446,973.75
437,609
0
0
0
26,010
Principal Interest Other Payment Payment Payment Expenditures Expenditures Expenditures
13,485,530
0
0
0
482,984
23,263,981
64
52,353
22,835
275,671
Estimated Total Fund Balance Expenditures June 30, 2014
FY 2013-2014 Adopted Budget
FY 2013-2014 Adopted Budget UnAudited City Operating Estimated Special Tax Fund Balance July 1, 2013 Revenues Revenues
AGENCY FUND - EXPENDITURES
AGENCY FUND - REVENUE
CITY OF LAKE ELSINORE Special Revenue, Capital Project & Agency Funds Schedule of Revenue, Expenditures & Changes in Fund Balance Fiscal Year 2013-2014 Adopted Budget
321
GOVERNMENTAL ACTIVITIES Local Agency Revenue Bonds: 1999 Local Agency Revenue Bonds Series G 2003 Series H Local Agency Revenue Bonds 2008 Series A Local Agency Revenue Bonds 2008 Series B Local Agency Revenue Bonds 2010 Series A Local Agency Revenue Bonds 2011 Series A Local Agency Revenue Bonds 2011 Series B Local Agency Revenue Bonds 2012 Series A Local Agency Revenue Bonds 2012 Series B Local Agency Revenue Bonds 2012 Series C Local Agency Revenue Bonds 2013 Series A Local Agency Revenue Bonds 2013 Series B Local Agency Revenue Bonds 2013 Series C Local Agency Revenue Bonds Tax Allocation Revenue Bonds: 2010 Tax Allocation Revenue Bonds Series A 2010 Tax Allocation Revenue Bonds Series B 2010 Tax Allocation Revenue Bonds Series C 2011 Tax Allocation Revenue Bonds Series A (Launch) 2011 Tax Allocation Revenue Bonds Project II 2011 Tax Allocation Revenue Bonds Project III Revenue Refunding Bonds: 2000 Revenue Refunding Bonds Series A Developer Agreements: Disposition and Development AgreementWalmart Stores Inc. Disposition and Development AgreementOak Grove Equities Owner Participation AgreementOutlet Center Loans Payable: Loan Payable - EVMWD Subtotal
Description
263,361.89 (101,864.39) 119,074.80 88,710.91 34,929,283.21
263,361.89 2,393,230.27 414,171.12 204,046.46 141,664,809.74
45,590,000.00
390,000.00
13,365,000.00
275,000.00 26,440,000.00 1,425,000.00 3,265,000.00 135,000.00 85,000.00 -
Retirements
310,000.00 560,000.00 1,140,000.00 445,000.00 70,000.00 20,000.00
3,450,000.00 15,345,000.00 5,345,000.00 3,620,000.00 4,215,000.00 13,615,000.00
Additions
14,450,000.00 9,795,000.00 28,785,000.00 5,550,000.00 3,260,000.00 1,350,000.00
1,185,000.00 26,440,000.00 16,745,000.00 3,265,000.00 7,430,000.00 5,365,000.00 1,405,000.00
Beginning Balance
CITY OF LAKE ELSINORE 2013 LONG-TERM DEBT SUMMARY OF CHANGES
115,335.55 152,325,526.53
295,096.32
2,495,094.66
6,309.87 6,346,605.22
N/A
167,423.58
13,076.89
19,065.55
12,975,000.00
-
679,081.26 371,050.02 1,065,813.76 286,612.50 234,055.00 99,597.50
60,755.00 1,583,518.76 643,947.50 447,137.50 285,925.00 61,593.75 96,067.27 174,065.00 51,509.51 -
Interest Payments
14,140,000.00 9,235,000.00 27,645,000.00 5,105,000.00 3,190,000.00 1,330,000.00
910,000.00 15,320,000.00 7,430,000.00 5,230,000.00 1,320,000.00 3,450,000.00 15,345,000.00 5,345,000.00 3,620,000.00 4,215,000.00 13,615,000.00
Ending Balance
322
COMMUNITY FACILITIES DISTRICT BONDS Community Facilities District 98-1 Summerhill (2002) (Secured by 2003 Series H) Community Facilities District 90-2 Tuscany Hills (2002 Series A) Community Facilities District 90-2 Tuscany Hills (2007 Series A) Community Facilities District 95-1 City Center (1996 Series E) Community Facilities District 95-1 City Center (2011 Series B) (Refund 1996 Series E) Community Facilities District 2003-2 Canyon Hills (2004 Series A) Community Facilities District 2003-2 Canyon Hills (2006 Series A) Community Facilities District 2004-3 Rosetta Canyon (2005 Series A) Community Facilities District 2004-3 Rosetta Canyon (2006 Series A) Community Facilities District 2005-1 Serenity (2006 Series A) Community Facilities District 2005-2 Alberhill Ranch (2005 Series A) Community Facilities District 2005-6 City Center (2006 Series A) Community Facilities District 2006-2 Viscaya (2006 Series A) Community Facilities District 2005-5 Wasson Canyon (2008 Series B) Community Facilities District 88-3 W.Lake Elsinore (2008 Series A Senior) Community Facilities District 88-3 W.Lake Elsinore (2008 Series A Subordinate) Community Facilities District 2003-2 IA-C Cnyn Hills (2010 Series A) Community Facilities District 2005-5 Wasson Canyon (2012 Series A)
Description
3,265,000.00 1,490,000.00 6,610,000.00
3,265,000.00 20,090,000.00 6,610,000.00
3,450,000.00
40,000.00
7,225,000.00
-
20,000.00
3,495,000.00
7,430,000.00
125,000.00
24,480,000.00
175,000.00
22,230,000.00
110,000.00
135,000.00
20,315,000.00
8,880,000.00
130,000.00
11,865,000.00
110,000.00
90,000.00
1,375,000.00
23,295,000.00
1,205,000.00
-
1,205,000.00
7,340,000.00
1,145,000.00
7,545,000.00
Retirements
17,535,000.00
-
Additions
17,535,000.00
Beginning Balance
CITY OF LAKE ELSINORE 2013 LONG-TERM DEBT SUMMARY OF CHANGES
3,450,000.00
7,430,000.00
-
18,600,000.00
-
7,185,000.00
3,475,000.00
24,355,000.00
8,770,000.00
23,185,000.00
22,055,000.00
20,180,000.00
11,735,000.00
1,285,000.00
-
7,340,000.00
6,400,000.00
-
Ending Balance
96,067.27
447,137.50
776,100.00
769,075.00
-
385,090.00
184,135.00
1,328,561.88
456,345.02
1,205,783.75
1,143,138.77
1,024,738.14
678,231.26
60,033.76
48,087.50
330,300.00
214,390.00
1,094,018.76
Interest Payments
323
Loans Payable to Public Financing Authority (Redevelopment Agency Debt to the PFA)
Additional Information on Interfund Loans:
Subtotal GRAND TOTALS
ASSESSMENT DISTRICT BONDS Assessment District No. 86-1 Improvement Bonds (1999 Series G) Assessment District No. 90-1A Improvement Bonds (2003 Series H) Assessment District No. 93-1 Improvement Bonds (Series 2000) Assessment District No. 93-1 Improvement Bonds (Series 2012 B)
Community Facilities District 2003-2 IA-C Cnyn Hills (2012 Series C) Community Facilities District 2006-1AA Summerly (2013 Series A) Community Facilities District 88-3 W.Lake Elsinore (2013 Series B) Community Facilities District 98-1 Summerhill (2013 Series C) Subtotal
Description
13,615,000.00 192,240,000.00
13,615,000.00 30,245,000.00
58,580,000.00
-
2,455,000.00
16,970,676.16 84,084,959.37
16,560,000.00
16,560,000.00
15,345,000.00 91,180,000.00
150,000.00
945,000.00
19,048,734.71 354,893,544.45
260,676.16
15,345,000.00
4,215,000.00
4,215,000.00
56,125,000.00
17,423,058.55 361,988,585.08
15,345,000.00
-
795,000.00
1,283,058.55
3,620,000.00
3,620,000.00
Ending Balance 5,345,000.00
32,185,000.00
Retirements
5,345,000.00
Additions
1,543,734.71
194,180,000.00
Beginning Balance
CITY OF LAKE ELSINORE 2013 LONG-TERM DEBT SUMMARY OF CHANGES
1,050,131.28
413,503.38 17,052,851.72
213,706.25
-
76,125.00
123,672.13
10,292,743.12
-
-
51,509.51
Interest Payments
CITY OF LAKE ELSINORE FINANCIAL RESPONSIBILITY Background and Purpose: The stewardship of public funds is one of the greatest responsibilities given to the officials and managers of the City of Lake Elsinore. Establishment and maintenance of prudent fiscal responsibilities enables City officials to protect public interests and ensure public trust In order for the City to meet its obligations and operate in a financially sound manner, the Administrative Services Department incorporates past financial practices in defining the current operations to be used by the City. General Financial Perspective: The general financial philosophy of the City is to provide a sufficient financial reserve – along with the resources necessary to sustain a high level of municipal services while ensuring public safety, maintaining the infrastructure and surroundings of the City, and promoting the social well-being of all its citizens. Plan, coordinate, review, and implement responsible development and growth; and Withstand local and regional economic impacts; and Provide a high level of police, fire, and other protective services to assure public health and safety. Accounting, Auditing, and Financial Reporting Policies: An independent audit is performed annually. The city produces a Comprehensive Annual Financial Report (CAFR) in accordance with Generally Accepted Accounting Principles (GAAP), as outlined by the Governmental Accounting Standards Board (GASB). The City of Lake Elsinore establishes and continues to maintain a high standard of accounting practices. Accounting records are maintained in full accordance with Generally Accepted Accounting Principles (GAAP), as established by the Government Accounting Standards Board (GASB). Government fund types (General Fund, Special Revenue Funds, Capital Project Funds, and Debt Service Funds), Agency funds, and expendable trust funds are maintained via a modified accrual basis of accounting. 324
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The City Council is required to adopt an annual budget resolution by July 1 of each fiscal year for the General, Special Revenue, Debt Service and Capital Projects funds. The budgets are presented for reporting purposes, in accordance with GASB 34, on the modified accrual basis of accounting, which is consistent with generally accepted accounting principles. Under this method, revenues are recognized in the period they become measurable and available, while expenditures are recorded when incurred.
Full disclosure will be provided in all City financial reports and bond representations. The City will report the financial reports annually, which are required by the State of California and according to the States guideline in a timely manner.
Revenue Policies: In most of all cases, the City’s revenue estimates are conservatively forecasted. The City only budgets dependable anticipated revenues. The City’s budget amendment process should be used to appropriate questionable revenues when they become certain and measurable. Estimate revenue that will prevent undue reliance on any one revenue source when possible. Distribute the cost of municipal services accurately and fairly and provide reliable and adequate funding sources to operate approved programs. Utilize annual cost allocations methods to monitor current fees for City services and ensure best business practices for cost recovery. Maintain and updated financial forecast that estimates future revenues, and utilize this data to analyze and evaluate the long-term fiscal impacts of current budget decisions and program implementations. Expenditures and Budgetary Control Structure: The City regularly examines its programs and services, which includes expenditure outflows for a more efficient and/or less costly ways to deliver services. 325
The Administrative Services will perform frequent and routine fiscal and operational reviews to assess changing economic conditions, identify possible problems when recognized, and recommend modifications when required. Provide, maintain, and track capital assets at a level adequate to protect the investments, and minimize future maintenance, replacement and liability costs. To assist with this goal, outside sources can be utilized. Maintain and updated financial forecast that estimates future expenditures, and utilize this data to analyze and evaluate the long-term fiscal impacts of current budget decisions and program implementations. Cost Recovery: The City is in the process of establishing and reviewing fee schedules including existing cost recovery fees. This process will take into consideration the inflation figures according to the Consumer Price Index and the surrounding municipal areas current fee structures. Cost analyses will be routinely monitored to capture all direct and indirect costs associated with providing City programs and/or services. Adjustments to maintain services will be reviewed on an annual basis. Cash Management: The City deposits all funds received in a bank or trustee account within one business day. Investment of City funds emphasized the preservation of principal, with liquidity and yield being secondary factors. Cash handling of deposits of $100 or less can be made on a weekly basis. The City strongly adheres to internal controls and segregation of duties. All bank accounts are reconciled prior to the close of the following month. Cash Handling: Personnel handling the City’s cash drawer must have training. The cash drawer is balanced daily. Checks are endorsed immediately with the City’s restrictive endorsement stamp. Financial transactions are entered into the City’s accounting system immediately.
326
The accounting staff open mailed payments with all checks being routed to the cashier for transaction entry. Those who prepare or sign checks do not have responsibility for reconciling the accounting system or checkbook to the bank statement. A person who is not responsible for the day-to-day management of the fund reconciles petty cash funds. Customer account adjustments and refunds are preauthorized by a manager. Cashier overages or shortages, which exceed $50, must be reported to the City’s Administrative Services Director immediately. Purchasing Policies: The City’s purchasing policy is in accordance with Ordinance Number 2003-1109. The ordinance establishes purchasing procedures for the City of Lake Elsinore. It promotes the efficiency of the administration of public works projects and surplus of property belonging to the City of Lake Elsinore. Investment Policies: The City of Lake Elsinore investment policy in every case is subject to and limited by applicable provisions of state law and to prudent money management principles. All funds will be invested in accordance with the City’s Investment Policy, and applicable provisions of Chapter 4 of Part 1 of Division 2 of Title 5 of the California Government Code (Section 53600 et seq.). The primary objective is the safety of principal in the foremost objective of the City. Investments of the City shall be undertaken in a manner that seeks to ensure the preservations of capital in the overall portfolio. The City shall seek to preserve principal be mitigating two types of risk: credit risk and interest rate risk.
327
City of Lake Elsinore Revenue and Expenditures by Governmental Activities Financial Status and Other Data to Other Jurisdictions State Controller’s Office Publication - Cities Annual Report, 2010-2011 as of September 11, 2012
City Data
Corona
Temecula
Murrieta
Lake Elsinore
Wildomar
Canyon Lake
152,374
100,097
103,466
52,214
32,176
10,561
39.20
30.15
33.61
41.68
24.00
14.90
15,776,190,060
11,728,414,938
9,645,594,208
3,880,458,820
2,232,719,099
1,319,058,920
22,508,344
5,132,492
6,778,527
1,938,903
3,011,835
1,410,836
365,349,413
183,282,858
119,470,613
60,579,153
7,659,788
4,368,031
71,199,463
16,929,117
31,226,931
24,031,936
5,310,623
2,459,282
Amount Authorized
237,306,386
20,252,873
47,519,784
233,552,732
-
2,245,000
Amount Issued or Received
220,486,386
20,252,873
47,519,781
233,552,732
-
2,245,000
7,745,000
9,758,976
917,796
4,199,591
-
90,000
Outstanding at Year-End
149,245,000
940,906
42,665,000
212,268,735
-
931,057
Future Lease Obligations
232,763,566
43,687,302
18,363,862
-
-
-
Population (2010 Census) Square Miles, Approximation Net Assessed Valuations Total property Taxes Levied Appropriation Limit Annual Appropriations Subject to Limit Totals - Outstanding Debt:
Current Year Redeemed or Repaid
All fund balance Incorporated
7/13/1896
12/1/1989
4/9/1988
7/1/1991
07/01/2008
12/14/1990
City Revenue: 77,723,661
43,876,942
30,272,289
18,712,023
6,727,395
2,590,125
701,348
574,541
390,305
3,114,644
2,317
-
Licenses & Permits
1,732,901
2,177,873
428,979
1,228,457
99,300
110,120
Fines & Forfeitures
2,080,641
960,206
940,279
1,008,816
132,535
49,395
Use of Money & Property
5,488,327
550,066
907,191
798,444
7,757
84,128
11,194,068
10,373,922
14,724,152
3,533,058
3,108,137
597,207
Taxes Assessments
Intergovernmental Current Service charge
31,758,841
4,025,148
1,613,822
1,853,151
26,874
39,389
Other Revenues
21,123,544
10,161,073
11,565,443
10,488,484
87,427
605,400
151,803,331
72,699,771
60,842,460
40,737,077
10,191,742
4,075,764
General Government
25,977,335
15,445,540
4,205,800
2,952,169
1,325,405
723,466
Public safety
53,711,423
19,615,723
21,412,345
8,391,987
5,787,351
3,016,267
Transportation
3,927,375
8,643,368
2,765,639
(1,003,529)
(222,505)
798,226
Community Development
3,880,599
(1,601,352)
4,356,639
(9,459,010)
(441,204)
216,237
230,716
-
-
-
-
-
Culture & Leisure
8,968,786
5,190,898
1,822,790
1,185,503
68,056
-
Public Utilities
(1,850,840)
677,001
-
-
-
4,769,968
-
-
-
-
52,741,146
34,563,213
1,929,843
6,517,103
4,754,196
Total Revenues
City Total Expenditures:
Health
Other Total Expenditures
94,845,394
328
(137,277)
CITY OF LAKE ELSINORE FIVE YEAR REVENUE HISTORY ACTUALS, UNAUDITED AND ADOPTED BUDGET BY FUND FISCAL YEARS 2008-2009 thru 2013 - 2014
Description
Fund No. 100 101
General Fund Supplemental Law enforcement Service Fund (SLESF)
102
Justice Assistance Grants (JAG)
103
Office of Traffic and safety Grants
104
Traffic Offender Fund Miscellaneous General Projects
105
Actual 2008 - 2009
Actual 2009 - 2010
Actual 2010 - 2011
Actual 2011 - 2012
Adopted Budget 2013 - 2014
Unaudited 2012 - 2013
28,415,850
22,131,245
23,339,957
25,846,445
23,716,147
29,944,817
106,596
102,919
102,229
102,457
50,710
100,000
-
50,066
71,619
7,285
9,481
10,000
78,731
196,290
156,330
59,787
58,187
50,000
62,308
91,905
82,333
60,186
71,655
121,000
1,924,516
1,977,037
236,454
1,177,673
1,094,543
2,223,000
106
Affordable housing in Lieu
39,052
32,133
27,355
130,168
272,527
70,000
107
Developer agreement Revenue fund
96,850
1,353,634
6,356
6,054
4,153
6,000
108
Miscellaneous Grant Funds
-
132,213
1,321,673
2,993,290
740,426
-
110
Gas Tax
1,275,548
1,298,577
1,242,316
1,498,394
1,159,118
1,543,504
111
TUMF Capital Project Fund
112
Transportation/Measure "A" Fund
113 114
SB8211 Pedestrian Sidewalk SB1186 CAS Education Fund
115
Traffic Safety Fund
116
City Hall/Public Works Developer Impact Fees
117 118 119 120 130 135
Community Center Developer Impact Fees Lake Side Facilities Developer Impact Fees Animal Shelter Facilities Developer Impact Fees Camino Del Norte Developer Impact Fees Lighting and Landscape Maintenance (LLMD) Lighting and Landscape Maintenance No. 1 (LLMD #1)
-
2,324,331
366,113
709,055
6,912
631,099
1,142,049
2,878,452
838,465
948,611
750,031
993,000
102,649
90,196
87,908
494,708
302,654
325,437
960
-
322,965
273,695
-
80,001
77,858
89,594
82,262
125,177
-
42,830
41,315
48,153
43,707
76,325
213,576
55,213
60,745
70,223
63,580
110,004
143,880
33,243
33,848
37,785
31,768
49,611
205,656
999
718
651
605
424
2,000
1,282,242
1,979,757
1,391,021
1,496,097
1,345,386
500
224,018
217,617
213,557
224,109
221,081
1,392,000
603
436
372
358
4
218,153
150
Geothermal Fund Community Development Block Grant (C.D.B.G.)
-
210,802
90,989
246,052
210,246
245
155
N.P.D.E.S. (CSA 152 ) Fund
-
138,777
278,996
146,906
132,360
-
160
PEG Grant
-
-
-
47,789
26,774
-
201
Street C.I.P. Fund
390
280
254
236
166
250
140
204
Signal C.I.P. Fund
24,273
3,065
2,780
2,581
1,811
2,000
205
Traffic Impact Fee Fund
390,190
99,125
272,042
144,921
253,655
361,416
211
Storm Drain C.I.P. Fund
(770,406)
166,997
187,582
192,313
150,048
170,000
221
Park C.I.P. Fund
136,856
138,348
258,740
74,800
88,505
422,400
231
Library C.I.P.
50,693
59,383
74,372
49,143
88,765
39,996
232
City Fire Protection Fund
84,336
71,886
110,873
53,681
108,123
39,996
235 254
Bond Construction funding - Boat Launch 89-1 R. R. Cyn Improvement Fund
257
CFD 2003-02 IA-A Canyon Hills
259
CFD 90-3 Construction Fund
266
CFD 2005-6 Construction Fund
-
-
4,981,453
-
9,698
3,928
2,813
2,551
2,235
-
0
-
-
-
-
20
0
1
1
-
1,441
21
19
18
-
267
CFD 2006-1 Summerly/Laing
1,570
-
-
-
-
268
CFD 2006-2 Construction Fund
3,799
11
19,613
361
137
269
CFD 2004-3 Construction Fund
16,521
4
-
-
-
271
CFD 2005-1 Construction Fund
40,595
519
702
631
195
272
CFD 2005-2 Construction Fund
22,814
356
35
16
-
273
CFD 2005-5 Construction Fund 2008A
52,998
24
545,566
-
-
284
CFD 2003-2 Construction Fund 2006A
19,274
3
51,858
937
424
285
CFD 2004-3 Construction Fund 2006A
81,225
13
-
-
-
329
2,000
CITY OF LAKE ELSINORE FIVE YEAR REVENUE HISTORY ACTUALS, UNAUDITED AND ADOPTED BUDGET BY FUND FISCAL YEARS 2008-2009 thru 2013 - 2014
Fund No. 290 351
Description CFD 2003-2 IA-C Canyon Hills AD 87-2 Debt Service Fund
Actual 2008 - 2009
Actual 2009 - 2010
Actual 2010 - 2011
Actual 2011 - 2012
Adopted Budget 2013 - 2014
Unaudited 2012 - 2013
-
-
4,736,837
1,220,561
-
1,511
716
978
908
587
352
AD 86-1 Debt Service Fund
375,916
402,679
436,877
491,828
862
353
17,938
10,261
42,765
2,984
1,305
354
AD 89-1 Debt Service Fund CFD 90-2 Successor RDA
356
AD 90-1A Debt Service Fund
272,454
249,734
255,159
267,620
8,429
1,329,913
1,093,568
1,030,281
920,832
2,410
2,140
44
40
37
26 15,130
357
CFD 2003-02 Debt Service Fund IA-A
358
CFD 91-2 Debt Service Fund
7,793
360
AD 93-1 Debt Service Fund
1,732,638
1,765,321
1,440,208
2,023,751
362
CFD 95-1 Debt Service Fund
153,310
120,367
110,920
77,291
-
363
CFD 88-3 III(A)/97
419,933
323
-
-
-
364
CFD 88-3 III(B)/97 Srs. B
365 366
CFD 98-1 (Summerhill Improvement) CFD 2005-6 City Center Townhomes
367
CFD 2006-1 Summerly/Laing-Parks, OS
368
CFD 2006-2 Viscaya - Parks, OS
369
CFD 2004-3 Rossetta Cyn. 2005 -SRS A
370
CFD 2005x Camino Del Norte
371
CFD 2005-1 Serenity/KB
372
CFD 2005-2 A berhill Ranch - Parks, OS
-
-
1,335
-
-
-
-
1,376,544
1,370,969
1,322,025
1,329,664
70,835
-
318,914
388,273
309,769
283,203
72
1,257,038 240,550
31,263
31,170
2,945
2,494
10,183
554,634
641,119
603,884
534,176
43,752
10,500
1,643,567
1,910,748
1,621,275
1,570,667
501
472,008
17,266
90
82
76
53
674,646
771,339
742,074
703,924
1,108
-
1,704,774
1,953,654
1,813,283
1,734,006
83,664
619,028
373
CFD 2005-5 Wasson Canyon
355,620
410,242
297,361
311,615
48,572
1,541,332
374
CFD 2005-4 Lake View Villas
1,652
18,410
884
33,419
10,922
258,178
375
CFD 2006-4 TR#30698/32129
27,353
286
152
5,593
10,553
10,500
376
CFD 2006-3 La Strada
4
-
-
4
30,868
10,500
377
CFD 2006-6 Lumos/Tessara
71,349
787
606
483
270
10,500
378
CFD 2006-8 TR#31957
1,835
1,129
916
767
10,943
5,250
379
CFD 2007-x Marina West
12
9
8
7
5
380
CFD 2007-x Tuscany West
15
10
10
9
6
381
CFD 2006-10 Riverwalk Villas
1,701
1,040
836
690
78
382
CFD 2006-9 Trieste
2,258
1,441
1,199
1,026
570
383
CFD 2007-x Canyon Hills
1,950
1,402
1,271
1,180
243
384
CFD 2003-2 SRS 2006A - Fire
2,282,116
1,843,371
1,430,811
1,360,956
614
-
385
CFD 2004-3 Rossetta Cyn. 2006 -SRS A
1,783,792
1,954,860
1,976,434
1,757,122
66,011
1,242,558
-
26,371
314
11,940
10,542
1,396,238
7,500
9,245
-
21,606
16,524
10,500
5,306
5,457
-
386
CFD 2007-4 Makenna Court
387
CFD 2007-5 Red Kite
388
CFD 2007-6 Holiday Inn Express
389
CFD 88-3 SRS 2008A - Senior
3,682,111
4,389,154
3,900,622
3,953,544
1,768
2,367,154
390
CFD 88-3 SRS 2008A - Subordinate
-
-
3,151,325
497,109
31
1,103,600
391
CFD 2003-2 SRS 2010A -IA-C
-
-
537,511
6
1
-
392
CFD 2006-1 Summerly - IA-1
-
-
-
195,184
3
-
393
AD 93-1 2012 SRS B
604
Endowment Trust Fund
605
Public Improvement Trust Fund
606
Mobil Source Air Pollution
616
Fire Station Trust Fund
630
Lake Maintenance Fund
631
Destratification Equip. Replacement Fund
650
CFD 2003 - 1 Law & Fire Svc
651
CFD 2006-5 Park, OS, SD
652
CFD 2007-1 Law & Fire Svc
3,520
-
1,050
569
315
223
196
135,183
42,445
53,238
254,031
63,337
-
65,715
60,478
58,568
68,819
33,250
77,639
0
0
1
1
1
1,980,246
1,098
235
1,025,044
650,018
100,000
50,000
50,000
50,000
734
-
1,653,331
1,447,206
1,472,954
1,541,708
1,633,301
-
32,232
34,413
34,830
40,117
39,659
-
-
-
-
5,000
60
-
330
CITY OF LAKE ELSINORE FIVE YEAR REVENUE HISTORY ACTUALS, UNAUDITED AND ADOPTED BUDGET BY FUND FISCAL YEARS 2008-2009 thru 2013 - 2014
Description Fund No. CFD 2009-1 Parks & Lighting 653 Total All Funds
Actual 2008 - 2009 58,331,592
Actual 2009 - 2010 57,180,518
331
Actual 2010 - 2011 39,356 64,325,574
Actual 2011 - 2012 93,949 59,270,606
Unaudited 2012 - 2013 129,175 34,311,602
Adopted Budget 2013 - 2014 49,627,467
CITY OF LAKE ELSINORE FIVE YEAR EXPENDITURE HISTORY ACTUALS, UNAUDITED AND ADOPTED BUDGET BY FUND FISCAL YEARS 2008-2009 thru 2013 - 2014
Fund No. 100
Description
Actual 2008 - 2009
Actual 2009 - 2010
29,784,766
24,556,855
274,247
100,270
2,705 123,591
Actual 2010 - 2011
Adopted Budget 2013 - 2014
Actual 2011 - 2012
Unaudited 2012 - 2013
23,441,494
26,079,838
21,669,793
29,944,817
75,000
144,394
138,747
100,000
73,745
58,946
20,771
9,924
10,000
213,159
107,982
57,604
81,646
50,000
101
General Fund pp (SLESF)
102
Justice Assistance Grants (JAG)
103
Office of Traffic and safety Grants
104
Traffic Offender Fund Miscellaneous General Projects
118,768
20,171
34,087
54,638
116,896
121,000
2,803,296
916,551
164,455
534,224
1,000,617
2,223,000
2,962,440
1,425,975
49,239
460
4,672
127,836
1,398,775
3,735,695
602,915
783,893
1,066,438
2,646,826
1,293,361
105 107
Developer agreement Revenue fund
108
Miscellaneous Grant Funds
110
Gas Tax
111
TUMF Capital Project Fund
112
Transportation/Measure "A" Fund
113
SB8211 Pedestrian Sidewalk SB1186 CAS Education Fund
114 115
733,100 2,525,437
314,855
25,767
5,783
631,099
2,209,729
1,196,791
830,529
845,724
922,036
175,174
-
-
-
80,058
-
-
-
-
911,626
305,751
37,473
4,598
Community Center Developer Impact Fees Lake Side Facilities Developer Impact Fees
502,400
118
1,580
119
Animal Shelter Facilities Developer Impact Fees
130 135
Lighting g g and Landscape p Maintenance (LLMD) (LLMD #1)
140
Geothermal
150
Community Development Block Grant (C.D.B.G.)
155 160
117
-
450,549
12,660
19,675
605,000
112,600
7,494
47,507
-
35,000
172,979
42,036
92,385
46,300
187,640
85,882
235,837
1,293,758
1,320,891
1,365,268
1,516,164
1,249,878
179,158
362,905
162,279
148,281
136,132
-
-
-
-
87,661
222,206
247,639
N.P.D.E.S. (CSA 152 ) Fund
-
164,593
264,147
159,992
182,814
PEG Grant Street C.I.P. Fund
-
-
-
248
25,069
201
-
-
-
-
204
Signal C.I.P. Fund
205
Traffic Impact Fee Fund
-
-
-
777
-
1,767,741
601,313
117,661
771,471
8,000
1,144,040
24,434
123,149
2,326
211
Storm Drain C.I.P. Fund
221
Park C.I.P. Fund
231
Library C.I.P.
13,175
20,579
22,519
27,151
232
City Fire Protection Fund
-
660,000
-
-
235
Bond Construction funding - Boat Launch 89-1 R. R. Cyn Improvement Fund
-
259
CFD 90-3 Construction Fund
266
CFD 2005-6 Construction Fund
267
CFD 2006-1 Summerly/Laing
268
CFD 2006-2 Construction Fund
-
776,179 154,071
341,667
-
-
-
-
-
-
85,148
-
-
-
-
-
-
-
-
-
2
-
-
-
-
37
-
-
269
CFD 2004-3 Construction Fund
4,424,493
10,964
271
CFD 2005-1 Construction Fund
4,294,830
649,882
444,464
483,767
525,405
-
-
86,184
16
610,010
-
-
272
CFD 2005-2 Construction Fund
273
CFD 2005-5 Construction Fund 2008A
284
CFD 2003-2 Construction Fund 2006A
1,692,793
2
285
CFD 2004-3 Construction Fund 2006A
19,100,035
34,513
286
CFD 2007-4 Construction Fund CFD 2003-2 IAC Canyon Hills-
-
-
290
-
-
291
CFD 2006-1 Construction 2011A
-
-
351
AD 87-2 Debt Service Fund
352
AD 86-1 Debt Service Fund
408,317
418,708
353
AD 89-1 Debt Service Fund CFD 90-2 Successor RDA
487,718
407
354
-
-
-
-
0 2,056,375 -
59,922
-
-
-
-
-
3,901,023 -
-
4,200
-
392,873
436,491
52
4,200
-
-
10,657
-
356
AD 90-1A Debt Service Fund
497,204
242,167
238,767
269,457
202,753
CFD 2003-02 Debt Service Fund IA-A
972,836
895,232
860,012
850,295
493,963
358 359
CFD 91-2 Debt Service Fund CFD 90-3 Debt Service Fund
360
AD 93-1 Debt Service Fund
362 363 364
CFD 88-3 III(B)/97 Srs. B
-
-
-
-
-
1,733,845
1,683,498
1,685,293
1,675,280
CFD 95-1 Debt Service Fund
152,458
158,806
165,152
278,220
CFD 88-3 III(A)/97
414,700 1,471
332
-
338,885
357
10,530
552,000 -
-
-
96,941 185,000
-
12,085
-
-
6,686
-
7
256,023
378,487
-
12,669
1,330,000
-
76
47
4,326,305
307,764
-
202,753
-
-
354,793
-
-
238,410
-
165
11,396
254
1,559,006
2,479,210
Traffic Safety Fund City Hall/Public Works Developer Impact Fees
116
-
-
1,149,355 -
(1,538)
-
-
-
-
-
-
-
-
CITY OF LAKE ELSINORE FIVE YEAR EXPENDITURE HISTORY ACTUALS, UNAUDITED AND ADOPTED BUDGET BY FUND FISCAL YEARS 2008-2009 thru 2013 - 2014
Fund No. 365 366
Description CFD 98-1 (Summerhill Improvement) CFD 2005-6 City Center Townhomes
367
CFD 2006-1 Summerly/Laing-Parks, OS
368
CFD 2006-2 Viscaya - Parks, OS
369
CFD 2004-3 Rossetta Cyn. 2005 -SRS A
370
CFD 2005-X Camino Del Norte
371
CFD 2005-1 Serenity/KB
372
CFD 2005-2 Alberhill Ranch - Parks, OS
Actual 2008 - 2009
Actual 2009 - 2010
1,224,771
1,207,431
233,112
264,105
Actual 2010 - 2011
Adopted Budget 2013 - 2014
Actual 2011 - 2012
Unaudited 2012 - 2013
1,219,533
1,218,190
673,553
249,406
228,281
119,027
1,257,038 240,550
-
13,634
20,759
3,986
2,798
2,576
459,713
470,064
538,367
555,130
301,902
10,500
1,965,863
1,454,779
1,472,771
1,356,433
786,413
472,008
-
-
-
-
-
608,462
632,549
595,082
591,797
359,718
1,455,900
1,468,675
1,535,592
1,558,267
905,758
619,028
373
CFD 2005-5 Wasson Canyon - Parks, OS
271,665
236,489
829,801
324,467
42,005
1,541,332
374
CFD 2005-4 Lake View Villas
4,000
5,750
4,750
9,950
4,438
258,178
375
CFD 2006-4 TR#30698/32129
58,100
5,750
4,750
7,892
184
10,500
376
CFD 2006-3 La Strada
4,000
5,750
4,928
5,927
2,993
10,500
377
CFD 2006-6 Lumos/Tessara
8,139
5,711
4,750
7,700
-
10,500
378
CFD 2006-8 TR#31957
8,100
5,750
4,750
9,950
4,429
5,250
379
CFD 2007-X Marina Village
-
-
-
-
-
380
CFD 2007-x Tuscany West
-
-
-
381
CFD 2006-10 Riverwalk Villas
8,100
5,750
4,750
34,950
4,324
382
CFD 2006-9 Trieste
7,600
6,250
4,750
12,200
8,648
383
CFD 2007-x Canyon Hills Estates
-
-
-
-
-
384
CFD 2003-2 SRS 2006A - Fire
1,120,145
1,396,722
1,559,534
1,196,251
679,855
385
CFD 2004-3 Rossetta Cyn. 2006 -SRS A
1,266,232
1,309,127
1,355,142
1,350,573
750,119
1,242,558
386
CFD 2007-4 Makenna Court
387
CFD 2007-5 Red Kite
388
CFD 2007-6 Holiday Inn Express
500
(500)
-
5,445
5,716
4,750
8,116
8,755
1,396,238
1,177,117
6,016
5,317
5,887
4,537
10,500
0
700
10,302
5,306
5,412
3,331,697
4,065,085
389
CFD 88-3 SRS 2008A - Subordinate
3,404,338
3,404,014
2,678,463
2,367,154
390
CFD 2003-2 SRS 2010A -IA-C
-
-
1,346,693
1,692,364
225,261
1,103,600
391
CFD 2006-1 Summerly - IA-1
-
-
109,527
413,516
1,626
392
CFD 95-1 2011 SRS B AD 93-1 2012 SRS B
-
-
-
67,236
122,038
393
-
-
-
-
-
604
Endowment Trust Fund
2,800
2,100
5,050
-
350
605
Public in Lieu
34,170
-
-
31,367
83,351
9,146
32,711
59,304
-
-
-
606
AB2766 Air Pollution
611
Developer Agreement Trust Fund
108,853
134,727
-
-
616
Fire Station Trust Fund
-
-
-
-
-
617
SA RDA Housing Fund
-
-
-
-
2,200
630
Lake Maintenance Fund
631
Destratifica ion Equip. Replacement Fd
650
CFD 2003 - 1 Law & Fire Svc
651
CFD 2006-5 Park, OS, SD
652 653
CFD 2007-1 Law & Fire Svc CFD 2009-1 Parks & Lighting Total All Funds
2,368,041
33,933 -
-
1,537,887
1,300,386
808,519
339,721
37,865
17,605
120,318
31,089
1,568,199
1,308,460
1,479,035
1,516,387
1,304,614
282,344
18,111
5,763
38,370
44,862
39,063
2,200,389
-
-
173
4,712 33,803
98,736
54,086,665
65,324,532
41,943,740
-
97,447,975
57,813,920
333
-
52,000,784
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City Timeline A brief chronology of the Lake Elsinore Valley
PREHISTORY • •
Luiseno Indians, earliest known inhabitants, call the lake Entengvo Wumoma, which freely translates into Hot Springs by the Little Sea. Native American pictographs can be found on rocks on the Ortega Mountains and samples are also on display at the Historical Society Museum.
SETTLEMENT • • •
Spaniards call the lake Laguna Grande; later part of the Mexican land grant, Rancho La Laguna. The 12,832 acre California Rancho is acquired and settled by Don Agustin Machado in 1858. stage route, as a relay station for mail and passengers, and still stands today near Grand Avenue.
FOUNDERS • • • •
In 1883, the Machado Rancho is sold to City founder Franklin Heald for $24,000, realizing a dream that will endure and evolve as the future City of Lak e Elsinore. City founders include Franklin Heald, Donald Graham, William Collier and Margaret Collier Graham (sister to William and wife to Donald). Margaret picks the name “Elsinore” because she likes the sound, a name taken from Shakespeare’s Hamlet.
334
CITY HOOD • • •
Residents vote to incorporate on April 9, 1888. At the time, Elsinore is in San Diego County. In 1893, the City becomes part of the newly formed County of Riverside.
• •
In 1888, City population is approximately 1,000. The town boasts a variety of stores, a lumberyard, daily mail service, brick buildings downtown, and good water, soil and climate for agriculture.
BOOM TOWN
HEALING WATERS • • •
City’s healing mineral and sulphur water quickly spreads. From the beginning, the City’s mineral springs attract visitors seeking therapeutic treatments. Built in 1997, the Crescent Bath House, better known as The Chimes, still stands in historic downtown and is a registered national historic site.
INDUSTRIES • •
In 1888, the industries that support the economy include coal and clay mining, gold mining, ranching and agriculture (fruit, nuts). The Good Hope Mine yields two million dollars worth of gold high groundwater ends its run.
•
stands at the corner of Graham Avenue and Spring Street and now serves as the Lake Elsinore Valley Chamber of Commerce headquarters.
335
A GOLDEN AGE • •
The 1920’s establish Elsinore as a playground for the rich and glamorous. The Valley hosts Olympic teams for training and high speed boat racing.
POST WW II
• • • •
Thomas R. Yarborough, who was elected to the City Council in 1948. recorded history, which lasts a period of 10 years. Colorado River, delivered via Metropolitan Water District’s Colorado River Aqueduct. as a world class sky diving drop zone.
IT'S THE LAKE • • •
By popular vote, in 1972 citizens approve a new name: The City of Lake Elsinore. This name change is favored as a way to promote the City as a lakeoriented destination area. The State of California Parks & Recreation Department owns the lake and a campground recreation area until 1993, when the lake assets and water rights are turned over to the City and EVMWD.
336
NATURE'S WAY
• In 1981 and 1983, as a result of El Nino conditions, Lake Elsinore sees •
quickly sells out. knocking out power for days; home are lost and rebuilding is banned.
A SECOND CHANCE FOR THE LAKE
•
•
• •
•
In 1984, the Lake Elsinore Management Project is lobbied for in Washington, D.C. by Elsinore Valley Municipal Water District and the City, who are successful in obtaining a US Bureau of Reclamation Small Projects Act loan and grant of $39.6 million to build the project. levee, project wells and a new inlet channel and outlet channel (a separate project). The LEMP project is completed in 1995. In 1997 EVMWD and the City create a landmark Recycled Water Task Force, to explore the acceptability of using recycled water to supplement the lake in dry years. State voters approve $15 million in bonds to create the Lake Elsinore & San Jacinto Watersheds Authority, or LESJWA which develops and constructs projects to improve water quality and habitat in the lake and surrounding water shed. Nearly ten years after the Recycle Water Task Force, Lake Elsinore State for use of recycled water, which is safe for full body contact.
337
BASEBALL &BEYOND • • •
Historic Main Street and City Hall are completely renovated in 1989. The Lake Elsinore Outlet Center opens in 1991, boasting over 100 factory outlet stores. Professional baseball comes to town with the opening of the Lake of the Anaheim Angels and later, with the San Diego Padres.
DREAM EXTREME • • • • • •
A new logo and slogan “Dream Extreme” are adopted in 2006 to catch up the City’s image with robust economic progress during the largest growth boom in the City’s history. Lake Elsinore’s population is nearly 50,000 in 2007. For the third time since the City’s founding, a distictive brand identiy is used to position the City for the future: Dream Extreme! Major “big box” retailers and dozens of new retail and commercial businesses open between 2006 and 2008. In 2008, the City celebrates its 120th anniversay, choosing the theme ‘The Spirit of the Dream’ to honor the founders and those who have forged the Ctiy’s progress to date. As one citizen puts it “Dream Extreme means when you look back on your life 20 years from now, you can say you’e lived it your way, and you did it right here, in Lak e Elsinore.” We couldn’t agree more!
CELEBRATING THE PAST PRESERVING THE FUTURE • • •
Lake Elsinore, the second oldest and the fastest growing City in Riverside County, has a long and sometimes colorful past. The City turned 125 years old on April 9, 2013. Lake Elsinore celebrates its rich history and is taking steps to preserve it for generations to come.
Sources:
Hudson, Tom: Lake Elsinore Valley, its story 1776-1977. Published for Lake Elsinore Valley Bicentennial Commission by Laguna House, 1978.
Photo Credits:
Ruth Atkins, Lake Elsinore Historical Society Mike Norkin, Cherished Memories Photography Mark Dennis, City of Lake Elsinore Hermann Drieir, Lake Elsinore Historical Society George Bloomfield, Bloomfield Group, Inc. 338
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CITY OF LAKE ELSINORE GOVERNMENTAL FUNDS Appendices Fund No. OVERVIEW OF CITY FUNDS General Fund – Fund 100 is used to account for all financial resources traditionally associated with government, which are not required legally or by sound financial management to be accounted for in another fund. SPECIAL REVENUE FUNDS are used to account for the proceeds of specific revenue sources that are restricted by law or City Council resolution to expenditure for specific purposes. DEBT SERVICE RECREATION AUTHORITY FUND is used to account for debt service transactions including revenue collections and payments of principal and interest on long-term obligations of the component unit. CAPITAL PROJECTS FUNDS are used to account for financial resources to be used for the acquisition or construction of redevelopment projects and administrative expenses. PERMANENT FUND - ENDOWMENT TRUST is used to account for receipts used for payment of high school scholarships. OTHER THAN GENERAL REVENUE FUNDS Fund No. 101 Supplemental Law Enforcement Service - to account for receipts and expenditures of money related to the citizens option for public safety grant. 102
L.L.E.B.G/JAG Program - to account for grant monies received from the U.S. Department of Justice. Expenditures for this fund are restricted to local law enforcement.
103
Office of Traffic and Safety - to account for monies received under federal and state programs to enforce traffic safety laws.
104
Traffic Offender - to account for administrative fees generated from charges to drivers who have been arrested for DUI, who are driving on suspended/revoked licenses, or have never been issued a drivers license. These funds may only be used to further the traffic safety goals of the City and are subject to OTS audit.
105
Miscellaneous General Project - to account for miscellaneous general projects of the City.
106
Affordable Housing in Lieu - to account for collection of fees assessed to developers and for expenditures made on affordable housing projects.
107
Developer Agreement - to account for developer lot fees.
108
Miscellaneous Grants - to account for miscellaneous Federal, State and County grants requiring segregated fund accounting. 339
CITY OF LAKE ELSINORE GOVERNMENTAL FUNDS Appendices Fund No. 110
Gas Tax - to account for receipts and expenditures of money apportioned under the Street and Highway Code of the State of California.
111
TUMF - to account for multi-jurisdictional development impact fee paid for by new development to provide the transportation infrastructure necessary to accommodate new development.
112
Transportation - to account for the collection of fees assessed to developers and for expenditures made to improve the City's transportation system.
115
Traffic Safety - to account for expenditures financed by revenue generated from enforcement of California vehicle codes and city ordinances. These restricted funds may be used only for traffic signals, school crossing guards, and other related traffic safety expenditures.
116
City Hall/Public Works - to account for collection of fees assessed to developers and for expenditures made on City Hall and Public Works facilities projects.
117
Community Center - to account for collection of fees assessed to developers and for expenditures made on Community Center facilities projects.
118
Lake Side Facilities - to account for collection of fees assessed to developers and for expenditure made on Lake Side facilities projects.
119
Animal Shelter - to account for collection of fees assessed to developers and for expenditures made on Animal Shelter facilities projects.
120
Camino del Norte - to account for fees assessed to developers and for expenditures made on the Camino del Norte projects.
130
Lighting and Landscape - to account for revenues derived from annual assessments which are used to pay the costs incurred by the City for landscape maintenance and street light maintenance.
135
Lighting and Landscape Maintenance District (L.L.M.D.) No. 1 - to account for revenues derived from annual assessments which are used to pay the costs incurred by the City for landscape maintenance and street light maintenance.
140
Geothermal - to account for state grant monies used to maintain hot water wells owned by the City.
150
Community Development Block Grant (C.D.B.G.) - to account for grant monies received from a federal pass-through agency not accounted for in the other funds.
155
N.P.D.E.S. - to account for fees assessed to property owners for the National Pollutant Discharge System (N.P.D.E.S.), which is mandated by the federal government. This requires cities to clean up storm water runoff.
160
Peg Grant - Expenditures used for Technological Improvements.
340
CITY OF LAKE ELSINORE GOVERNMENTAL FUNDS Appendices Fund No. 201
Street Capital Improvements - to account for general capital improvements of streets within the City that are financed by development fees.
204
Signalization Improvement - to account for general improvements and repairs to signal lights within the City.
205
Traffic Improvements - to account for projects related to traffic improvements.
211
Storm Drain - to account for the capital improvements of upgrading the storm drains within the City.
221
Park Improvement and Development - to account for the improvement and development of parks that are financed by developer fees.
231
Library Capital Improvement - to account for general capital improvements necessary for the maintenance of the Public Library. City Fire Protection - to account for the construction of fire facilities at the Cottonwood Canyon Development.
232 232
Fire Station - to account for deposits and expenditures related to the Fire Station construction.
235
Boat Launch Construction - to account for proceeds and expenditures related to the construction of a new City boat launch.
351
Assessment Districts - to account for transactions related to proceeds from assessment bonds and other resources used to acquire and construct certain capital facilities.
356
Assessment Districts 90-1A - to account for receipts of special assessments and taxes that will be used to pay interest and principal on the bonds.
357
Community Facility District 2003-02 IA-1 (Canyon Hills) - to account for receipts of special assessments and taxes that will be used to pay interest and principal on the bonds.
362
Community Facility District 95-1 (1996-E) - to account for receipts of special assessments and taxes that will be used to pay interest and principal on the bonds.
365
Community Facility District 98-1 (Summer Hill Imp.) - to account for receipts of special assessments and taxes that will be used to pay interest and principal on the bonds.
366
Community Facility District 2005-6 (City Center Townhomes) - to account for receipts of special assessments and taxes that will be used to pay interest and principal on the bonds.
368
Community Facility District 2006-2 (Viscaya) - to account for receipts of special assessments and taxes that will be used to pay interest and principal on the bonds.
369
Community Facility District 2004-3 (Rosetta Canyon) - to account for receipts of special assessments and taxes that will be used to pay interest and principal on the bonds. 341
CITY OF LAKE ELSINORE GOVERNMENTAL FUNDS Appendices Fund No. 371
Community Facility District 2005-1 (Serenity/KB) - to account for receipts of special assessments and taxes that will be used to pay interest and principal on the bonds.
372
Community Facility District 2005-2 (Alberhill Ranch) - to account for receipts of special assessments and taxes that will be used to pay interest and principal on the bonds.
373
Community Facility District 2005-5 (Wasson Canyon) - to account for receipts of special assessments and taxes that will be used to pay interest and principal on the bonds.
384
Community Facility District 2003-2 IA-B(Canyon Hills) - to account for receipts of special assessments and taxes that will be used to pay interest and principal on the bonds.
385
Community Facility District 2004-3 SRS 2006A (Rossetta Cyn) - to account for receipts of special assessments and taxes that will be used to pay interest and principal on the bonds.
389
Community Facility District 88-3 (SRS 2008A) - to account for receipts of special assessments and taxes that will be used to pay interest and principal on the bonds.
390
Community Facility District 2003-2 IA-C (Canyon Hills) - to account for receipts of special assessments and taxes that will be used to pay interest and principal on the bonds.
605
Public Improvements - to account for special designated improvements to City property.
606
Air Pollution - to account for South Coast Air Quality Board receipts used to develop systems to reduce air pollution.
620
Cost Recovery System - to account for receipts of deposits paid by developers used to pay for plans and permits.
630
Lake Maintenance - to account for receipts made by Elsinore Valley Municipal Water District and City to jointly fund the purchase of water to keep the lake level stabilized.
631
Destratification Equipment Replacement Fund - to account for receipts made by Elsinore Valley Municipal Water District, Riverside County and the City to replace equipment for the axial flow pump destratification system.
342
Glossary of Terms (All entries are alphabetized by letter rather than by word so that multiple-word terms are treated as single words. In order to gain a fuller understanding of a term, it will sometimes help to refer to the definition of another term. In these cases, the additional term is printed in SMALL CAPITALS). Account, assets, liabilities, income and expenses as represented by individual ledger pages to which debit and credit entries are chronologically posted to record changes in value. Examples are cash, accounts receivable, accrued interest and expenses. Account Number, numeric identification of the account. Typically a unique number or series of numbers. The City of Lake Elsinore's account number structure is comprised of three fields of characters. The first field is five characters wide and identifies the project that the job belongs to within the accounting system. The next field contains two characters and identifies the SUBSIDIARY NUMBER within the city. The final field contains three characters and identifies the fund or the source of funding for the job. The combination of the three fields provides for a unique number for the job. Accrual Basis or Accrual Method, accounting method whereby income and expense items are recognized as they are earned or incurred, even though they may not yet have been received or actually paid in cash. The alternative is Cash Basis. The City of Lake Elsinore uses the widely recognized method of a "Modified Accrual". Method depends on the Fund. Actual Cost, amount paid for an asset; not its market value, insurable value, or retail value. It generally includes freight-in and installation costs, but not interest on the debt to acquire it. Administrative Expense, often grouped with General Expenses, expenses that are not as easily associated with a specific function as are direct costs of manufacturing, selling or providing services. It typically includes expenses of the headquarters office and accounting. Adopted Budget, a budget which typically has been reviewed by the public and "Adopted" (approved) by the legislature prior to the start of the fiscal year. The legal authority to expend money for specified purposes in the fiscal year time period. Ad Valorem, Latin for according to value. An ad valorem tax is assessed on the value of goods or property; not on the quantity, weight, extent, etc. Allocable Costs, are costs that are allocable to a particular cost objective to the extent of benefits received by such objective. Appropriation, is the legal authority to expend up to a certain amount of funds during the budget period. governments, the ADOPTED BUDGET document is the source for all or most appropriations.
For most local
Audit, an examination of systems, procedures, programs and financial data. The end product of an audit is a report issued by an independent auditor describing how well a local government's financial statements describe its financial condition and the results of its operations. Bond, an interest-bearing promise to pay a specified sum of money. The principle amount due on a specific date. Budget, is a financial plan, including estimated revenues and expenditures, for a specific period of time. The ADOPTED BUDGET is approved by the legislature prior to the start of the fiscal year; a REVISED BUDGET may be approved during the fiscal year if necessary. Budget Document, the governmental entities detailed financial plan of estimated revenues and expenditures for a specific period of time, normally for 12 months. Budget Year, is the FISCAL YEAR for which the budget is being considered; fiscal year following the CURRENT YEAR. Calendar Year, continuous period beginning January I and ending December 31. This may differ from an organization's FISCAL YEAR.
343
Glossary of Terms Capital Expenditure, an acquisition or an improvement ( as distinguished from a repair) that will have a life of more than one year. The City of Lake Elsinore's Operating Budget defines "Capital" as acquisitions costing a minimum of $25,000.00. Capital Outlay, see CAPITAL EXPENDITURE. Capital Project Funds, contain money restricted for construction and acquisition of major capital facilities. Carryover or Carry Forward process of carrying a budgeted and encumbered item from the current fiscal year to the next fiscal year. For example, a purchase order for a budgeted computer purchase is placed in FY 2000/2001. However due to backlog at the computer factory, the computer shipment is delayed and is not received at the City until FY 200112002. The budget for FY 2001ddid not include a purchase of a computer. The unspent FY 2000/2001 budget for this item is carried over to the next fiscal year. Cash Basis or Cash Method, is an accounting method that recognizes income and deductions when money is received or paid. The Modified-Accrual method is the preferred method for government organizations. Comprehensive Annual Financial Report (CAFR), official annual financial report of a government. Consumer Price Index (CPI), measure of change in consumer prices, as determined by a monthly survey of the U.S. Bureau of Labor Statistics. Many pension and employment contracts are tied to changes in consumer prices as protection against inflation and reduced purchasing power. Among the CPI components are the costs of housing, food, transportation, and electricity. Also known as the cost-of-living index. Contingency Fund, amount reserved for a possible loss. Contractual Services, a series of OBJECT CODES which include the expense of services procured independently by contract or agreement with person, firms, corporations or other governmental units. Cost Accounting, is the continuous process of analyzing, classifying, recording and summarizing cost data within the confines and controls of a formal cost accounting system and reporting them to users on a regular basis. Cost Allocation Plan, the documentation identifying, accumulating, and distributing allowable costs under grants and contracts together with the allocation method used. Cost Basis, original price of an asset, used in determining depreciation and capital gains or losses. It usually is the purchase price, but in the case of an inheritance or gift is the market value of the asset at the time or receipt. Cost of Living Allowance (COLA), adjustment of wages designed to offset changes in the cost of living, usually as measured by the CONSUMER PRICE INDEX. COLA's are key bargaining issues in labor contracts and are politically sensitive elements of social security payments and federal pensions because they affect millions of people. Current Cost, present market value of a product or asset, as contrasted with its acquisition cost. Current Year, is the FISCAL YEAR in process. Debt Service Funds, moneys pledged and set aside to repay debt. May be held by the issuer or the trustee. Debt Service Funds are yield restricted and subject to rebate by the Tax Reform Act of 1986, subject to certain exceptions. Deficit, (1) Insufficiency in an account or number, whether as the result of defaults and misappropriations or of mistakes or shrinkage in value. (2) Excess of the government's spending over its REVENUES.
344
Glossary of Terms Deflation, decline in the prices of goods and services. Deflation is the reverse of INFLATION; it should not be confused with disinflation which is a slowing down in the rate of price increases. Demand, economic expression of desire, and ability to pay, for goods and services. Demand is neither need nor desire, the essence of demand is the willingness to exchange value (goods, labor, money) for varying amounts of goods or services, depending upon the price asked. Department, an element of an organization. The City of Lake Elsinore regards Departments as the highest level of summary within the organization. These Departments consist of the lower levels of Divisions and Programs. Depreciation, loss in value of an asset, whether due to physical changes, obsolescence, or factors outside of the asset. Development, in real estate, process of placing improvements on or to a parcel of land; projects where such improvements are being made. Such improvements may include drainage, utilities, subdividing, access, buildings, and any combination of these elements. Direct Costs, labor and materials that can be identified in the product or SERVICE provided. Direct Labor, cost of personnel that can be identified in the product or SERVICE, such as SALARY of the person who provides the direct service. Discretionary Cost, costs changed easily by management decisions such as advertising, repairs and maintenance, and research and development; also called managed costs. Division, an organizational element, below Department and above Programs in the City of Lake Elsinore organizational hierarchy.
Division Overhead, the cost of the DIVISION'S INDIRECT LABOR and material/supplies divided by the DIVISIONS DIRECT SALARY AND WAGES cost. The result is expressed as a percentage to be applied to direct salary and wages. Economic Growth Rate, rate of change in the Gross National Product (GNP) as expressed in an annual percentage. If adjusted for inflation, it is called the real economic growth rate. Economies of Scale, reduction of the costs of production of goods due to increasing the size of the producing entity and the share of the total market for the goods. For example, the largest auto producer may be able to produce a given car for a lower cost that can any of its competitors. Efficiency, measure of productivity relative to the input of human and other resources; originally a measure of the effectiveness of a machine in terms of the ratio of work output to energy input. Encumbrances are funds designated out of appropriation to be spent only for specific purchases. The function of encumbering money is simply to guarantee that appropriated dollars will be available to pay bills when due. Expenditure, is the disbursement of money to cover the expenses of a governmental agency's operations. Expenditures relate to the acquisition of goods and services while expenses relate to the utilization of goods and services. Expense, the actual use of resources, rather than the acquisition of goods and services. Cost incurred in operating and maintaining property. Fee, cost of service.
345
Glossary of Terms Fiduciary Funds are one of the three types of funds utilized by government agencies. These are also referred to as Trust and Agency Funds. These funds account for assets held by a governmental unit in a trustee capacity or as an agent for individuals, private organizations, other governmental units, and/or other funds. Fiscal Year (FY), is the 12 month period in which a governmental agency operates. For example, the fiscal year (FY) from July 1, 2001 through June 30, 2002 would be considered either FY 2001/2002 or simply, FY 2002.
Fixed Cost, a cost that remains constant regardless of volume or demand. Fixed costs include salaries, interest expense, rent, depreciation, and insurance expenses. Fringe Benefits, compensation that an employer contributes to its employees such as social security, retirement, life/health insurance, or training supplements. Fringe benefits can be either mandatory, such as social security contributions, or voluntary, such as retirement and health insurance benefits. This COST ALLOCATION PLAN specifically defines FRINGE BENEFITS as the OBJECT CODES that start with the number 7100, specifically: PERS Retirement, CAFETERIA BENEFIT PLAN, FICA Hospitalization and Worker's Compensation. Fringe Benefit Rate, this cost allocation plan expresses this percentage rate based on the calculation of FRINGE BENEFIT costs divided by SALARY & WAGES costs. Full-Time Equivalent (FTE), a term used to refer to the number of hours for which a position is budgeted. For example, a fulltime position budgeted for an entire fiscal year would be the equivalent to 1.0 FTE, while three Lifeguards working full-time for six months would equate to 1.5 FTE's. Fund, (1) is a set of interrelated accounts which record assets (revenues) and Liabilities (expenditures/obligations) related to a specific purpose. The are three Types of funds utilized by government agencies: GOVERNMENTAL, PROPRIETARY and FIDUCIARY. (2) An accounting device established to control the receipt and disbursement of income. Fund Accounting, system used by nonprofit organizations, particularly governments. Since there is no profit motive, accountability is measure instead of profitability. The main purpose is stewardship of financial resources received and expended in compliance with legal requirements. Financial reporting is directed at the public rather than investors. Fund Balance, is the amount of financial resources available for use. Generally, this represents the detail of all the annual operating surpluses and deficits since the funds inception. General and Administrative Expense (G & A), the cost of administration that operates in an indirect manner. Specially such indirect services as accounting, payroll, human resources and building use are part of the G&A expense. General Fund, is comprised of such general revenue sources as taxes, fines, licenses and fees. One General Fund exists per government and is usually the largest fund utilized. General Obligation Bond or GO Bonds are usually limited by state law as to the amount as well as the length of indebtedness that a government can have. These "Full Faith and Credit" bonds are secured by all of the financial assets of the local government, including property taxes. Generally Accepted Accounting Principles (GAAP), conventions, rules and procedures that define accepted accounting practice, including broad guidelines as well as detailed procedures. Government Accounting, principles and procedures in accounting for federal, state and local governmental units. The National Council on Governmental Accounting establishes rules. Unlike commercial accounting for corporations, encumbrances and budgets are recorded in the accounts. Assets of a governmental unit are restricted for designated purposes.
346
Glossary of Terms Government Funds, this category of funds account for all records of operations not normally found in business; GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUNDS and CAPITAL PROJECT FUNDS are subsets of this category. Grant, restricted funding source for a project. Historical Cost, actual expenses incurred during the previous fiscal years and is the basis for how trends are determined. Accounting principle requiring that all financial statement items be based on original cost or acquisition cost. Hourly Billing Rate, the rate of a position on an hourly schedule including the cost of the positions hourly SALARY plus the hourly FRINGE BENEFITS costs, plus the DIVISION or DEPARTMENT OVERHEAD costs plus the City's GENERAL AND ADMINISTRATIVE costs. This "TOTAL" labor cost per hour is used to determine various costs of services provided to the public.
Indirect Cost, costs which cannot be easily seen in the product or service. Electricity, hazard insurance on the building, and data processing costs are examples of this.
Indirect Labor, wages and related costs of support for administrative employees whose time is not charged directly to the project or service. The efforts of these personnel benefit many of the products or services and direct charging to the project is not realistic. Indirect Overhead, narrower term than INDIRECT COSTS, referring to OVERHEAD items only. Inflation, rise in the prices of goods and services, as happens when spending increases relative to the supply of goods on the market. Infrastructure, support structures within a DEVELOPMENT; i.e., streets, curbs, gutters, storm drains, street lighting, etc. Sometimes financed by special assessment or Mello-Roos bonds. Internal Service Funds, account for the financing of goods or services provided by one department or agency to other departments or governmental agencies on a cost reimbursement basis. Examples are: Data Processing, Building Maintenance and Reproduction Services. Maintenance, necessary care and management of equipment and operations. All mechanical equipment and organizations need continual maintenance to forestall the total breakdown of the system. Maintenance Fee, assessment by a homeowners association, cooperative association, etc., to pay for costs of operating the common elements. Charge by a bank or broker for keeping an account. Man Hour, unit of labor or productivity that one person produces in one hour's time. It is used as a method of determining the labor content of a particular project. For example, if a particular project takes 3 man-hours to complete then the total cost can be accurately projected using the HOURLY BILLING RATES for the position. Management Fee, charge against assets for managing the portfolio of a mutual fund or other investment entity, as well as for such services as administration. Material, goods used in the providing services or products. Modified Accrual, governmental accounting method. Revenue is recognized when it becomes available and measurable.
347
Glossary of Terms Net, (I) Figure remaining after all relevant deductions have been made from the gross amount. (2) To arrive at the difference between additions and subtractions or plus amounts and minus amounts. Non-Recurring Capital Expenditures are expenditures identified that has a significant impact to the operating budget, which could include personnel costs, additional maintenance costs, or equipment/automotive purchases, and special department supplies where the cost for maintenance, supplies or equipment is less that $25,000.
Object Codes, are specific numerical classifications for which money is allocated for disbursements. Operating Expense, a series of object codes which include expenditures for goods and services which primarily benefit the current period and are not defined as personnel services, contractual services or capital outlays. Operational Audit, process to determine ways to improve production and services. Contrast external audit, which relates to financial statements. Organization, organized structure of roles and responsibilities functioning to accomplish predetermined objectives. Organization Chart, chart showing the interrelationships of positions within an organization in terms of authority and responsibilities. There are basically three patterns of organization: line organization, functional organization and line and staff organization. Overhead, indirect expenses of running an organization not directly associated with a particular item of service. For example, wages paid to an employee providing a service and the costs of the required materials for performing the service are DIRECT COSTS. Electricity, and building insurance are overhead expenses. By applying a factor called the burden rate, cost accounting attempts to allocate OVERHEAD, where possible, to the cost of the services provided. Overtime, time worked in excess of an agreed upon time for normal working hours by employees. Hourly or non exempt employees must be compensated at the rate of one and one-half their normal hourly rate for overtime work beyond 40 hours in a workweek. Working on holidays or weekends is sometimes referred to as overtime work. Payroll, aggregate periodic amount an organization pays its workers, lists of employees and their compensation. Per Capita, by or for each individual. Anything figured per capital is calculated by the number of individuals involved and is divided equally among all. For example, if property taxes total $1 million in a city and there are 10,000 inhabitants, the per capita property tax is $100. Period, interval of time as long or short as fits the situation. PERS, Public Employees Retirement System, a mandatory fringe benefit for City employees. Personnel Services Costs, a category summarizing OBJECT CODES of SALARY AND WAGES and FRINGE BENEFIT costs. Prepaid, expense paid in advance, such as a one-year insurance policy paid when purchased or rent paid in advance of the period covered. Prepaid Expense, amounts that are paid prior to the period they cover. Such expenses often include insurance and rent. Prior Year, is the FISCAL YEAR preceding the CURRENT YEAR.
348
Glossary of Terms Program Budgeting, method of budgeting expenditures to meet programmatic objectives rather than on a line-item basis. In program budgeting, specific performance objectives are used in formulating systemic costs for all related functions, as opposed to totaling line-item requests. Project, a specified task requiring a concentrating effort. Under the project will be a job usually identifying a specific area of improvement and funding Projection, estimate of future performance made by economists, corporate planners and credit and securities analysts, typically using historic trends and other assumed input. Pro Rata, proportionate allocation. For example, a pro rata property tax rebate might be divided proportionately (prorated) among taxpayers based on their original assessments, so that each gets the same percentage. Purchase, acquisition that is bought, as contrasted with an exchange, gift, donation or inheritance. Redevelopment Agency (RDA), is a separate legal entity governed by the California Community Development Law. Resolution, (I) in general, expression of desire or intent. (2) legal order by a government entity. Revenue, is the money received by a governmental agency to operate. Also referred to as collections or receipts. Revenue Sources, are specific areas from which revenue is derived, i.e. ad valorem taxes, utility users tax, etc. Rollover, similar to carryover, yet used primarily in adjusting anticipated or budgeted amounts in future years to actual amounts. Salary, regular compensation received by an employee as a condition of employment. Salaries are composed of basic wage and performance based pay. Salary & Wages, an employee's monetary compensation for employment. This cost allocation plan defines these as all object codes in the range of numbers 7011 through 7030. For example: Full time employees, part times employees, overtime, special duty pay, uniform allowance and annual leave payoff. Service, work done by one person that benefits another. Service Departments, sections, programs or departments of an organization giving service. Shortfall, smaller amount than planned or budgeted as in a revenue shortfall caused by less than planned and charges.
DEVELOPMENT activity
Social Security, Retirement System, a mandatory fringe benefit for City employees. Special Assessment Funds, contain moneys received from special charges levied on property owners who benefit from a particular capital improvement or service. Special Revenue Funds, contain resources that are legally restricted for specific purposes. Examples are "Traffic Safety, " "Gas Tax," and "Landscape Maintenance Districts (LMD's)."
Spreadsheet, table of numbers arranged in rows and columns, related by formulas.
349
Glossary of Terms Staff, in general, persons in an organization. Standard Cost, has been defined as a forecast or predetermination of what costs should be under normal conditions, thus serving as a basis of cost control. Straight Time, standard time or number of hours worked established for a particular work period. time is not being paid OVERTIME.
A employee working straight
Support Cost Centers, cost centers providing support services (indirect) to service cost centers (direct). For example the payroll function could be considered a support cost center whereas the police patrol function would be considered a service cost center as it provides a direct service to the public. Surplus, in general, any excess amount. Remainder of fund appropriated for a particular expense. Take Home Pay, amount of wages a worker actually receives after all deductions including taxes, have been made. Total Cost, are costs including all ancillary costs. For example, the total cost of a project would include the DIRECT COSTS and INDIRECT COST. Trend, in general, any direction of movement. Trend-line, line used by technical analysts to chart the past direction, to help predict future movements. Unit Cost, compare the volume of work anticipated to the items needed to complete the work and the funds required to purchase these items. Variable, data item that can change its value; also called a factor or element. Variance, difference between actual experience and budgeted or projected experience in any financial category. Worksheet, paper used for intermediate calculations. Friedman, Jack P., Dictionary of Business Terms, Copyright 1987 by Barron's Educational Services, Inc. Riley, Susan L., and Colby, Peter W., Practical Government Budgeting, Copyright 1991 by State University of New York. Hayes, Frederick O.R., Grossman, David A., Mechling Jerry E., Thomas, John S., Rosenbloom, Steven J., Linkages, Copyright 1982, The Urban Institute.
350
CITY OF LAKE ELSINORE ACRONYM'S AD AFV AICPA APA Bldgs CACEO CAFR CALBO CALED CAP CDBG CEPO CEQA CFD CHGS CIP CJPIA CMRTA COLA CPRS CSMFO CSO Cyn D&B DDA EDA EDC EDD eg or e.g. emp EMPG EOC ESRI EVMWD FPPC GFOA Grnds HAZ-MAT HHW IACP ICMA ICSC ie or i.e. improv Int irrig JPIA LEMSAR
Assessment District Animal Friends of the Valley American Institute of Certified Public Accountants American Planning Association Buildings California Association of Code Enforcement Officers Comprehensive Annual Financial Report California Building Officials California Association for Local Economical Develoopment Cost Allocation Plan Community Development Block Grant Continuing Education Public Officials California Environmental Quality Act Community Facilities District Charges Capital Improvement Plan California Joint Powers Insurance Authority California Municipal Revenue and Tax Association Cost of Living Adjustment California Park and Recreation Society California Society of Municipal Finance Officers Community Services Office Canyon Dunn & Bradstreet Development & Disposition Agreement Economic Development Agency (Riverside County) Economic Development Corporation of Southwest California Economic Development Division for example Employee Emergency Management Performance Grant Emergency Operation Center Economic & Social Research Institute Elsinore Valley Municipal Water District Fair Policital Practicies Commission Government Financial Officers Association Grounds Hazardous Materials Household Hazardous Waste International Association Of Chiefs of Police International County/City Management Association International Council of Shopping Centers that is Improvement Interest Irrigation Joint Powers Insurance Authority Lake Elsinore Marine Search and Rescue
351
CITY OF LAKE ELSINORE ACRONYM'S LERA LEUSD LEVCC Maint MD&M MDR MISAC misc mos MOU MSDS NPDES O&M P/R PC's PELRAC PERS PR Prg PSAC Qtrly R&R RCTC RDM Reimb RMS ROI S.T.A. SAWA SDI SET SHRM SHSGP SMARA SoCal Spplmntl SUI SVCS SWCC TAGRS Tech Temp TMDL UCRX vs WRCOG yrly
Lake Elsinore Recreation Authority Lake Elsinore Unified School District Lake Elsinore Valley Chamber of Commerce Maintenance Medical Device & Manufactoring Minor Development Review Municipal Information Systems Association of California Miscellaneous months Memorandom of Understanding Material Safety Data Sheets National Pollution Discharge Elimination System Operation and Maintenance Payroll Personal Computers Public Employee Labor Relations Association of California Public Employee Retirement System Public Relations Program Public Safety Advisory commission Quarterly Repair and/or Replace Riverside County Transportation Commission Redemption Reimbursement Records Management System Return on Investment Station Society of Animal Welfare Association State Disability Insurance Special Enforcement Team Socity for Human Resource Management State Homeland Security Grant Program Surface Mining and Reclamation Act Southern California Supplemental State Unemployment Insurance Services Southwest Coordination Center Tracking and Automated Graffiti Reporting System Technology Temporary Total Maximum Daily Loads UCR Extension Classes for Training versus Western Riverside Council of Governments Yearly
352
CITY OF LAKE ELSINORE INDEX
DESCRIPTION
PAGE
A Acknowledgements Acronym's - City of Lake Elsinore Administrative Services Department & Mission Statement Appendices - Governmental Funds Authorized Personnel (Listing by Department)- Personnel
9 353 125 339 290
B Budget Calendar Budget Cover Budget Message Budget Presented to Council Budget Process - Overview Chart Budget Process & Guidelines
46 i 5 ii 43 44
C C.A.A.R.E.- Personnel Statement Capital Improvement by Line Item - All Funds Capital Improvement Plan Summary Capital Improvement Program Report & Resolution for FY 2013-2014 to June 2016-17 - June 26, 2012 City Attorney Department & Mission Statement City Clerk Department & Mission Statement City Council Department & Mission Statement City Manager Department & Mission Statement City of Lake Elsinore - Guide to the Budget City of Lake Elsinore "Gann" Appropriation Calculation City of Lake Elsinore "Gann" Appropriation Limit resolution June 26, 2012 City of Lake Elsinore Expenditures - Personnel Services City of Lake Elsinore Expenditures - Police & Fire Services (all funding sources) City of Lake Elsinore Expenditures History - General Fund City of Lake Elsinore Other Funds Operating Budget Report & Resolution - June 26, 2012 City of Lake Elsinore Revenue History - General Fund City of Lake Elsinore Revenues - Building Permit Fees City of Lake Elsinore Revenues - Fire Tax Credit City of Lake Elsinore Revenues - Five Year Projected Revenue vs. Expenditures City of Lake Elsinore Revenues - Property Tax City of Lake Elsinore Revenues - Sales Tax City of Lake Elsinore Tax Dollars - Usage Demonstration City Organization Chart City Timeline City Treasurer Administration - Fiscal Years 10/11 - 13/14 - City Treasurer City Treasurer Department & Mission Statement City's Vision Statement 353
2 314 312 23 98 106 77 116 39 20 17 67 66 61 10 60 64 65 68 63 62 49 4 334 97 92 v
CITY OF LAKE ELSINORE INDEX DESCRIPTION
PAGE
Community Development Dept. & Mission Statement Contract Fire Services (Detail) - Exhibit A - Cal Fire/RIVCO Dept. Contract Law and St ng - General Law Enforcement
173 172 162
D Debt Service by Line Item - All Funds Agency Fund Demographic Information Department Expenditures Summary - FY's 10/11 - 13/14 Department Expenditures Summary - FY's 10/11 - 13/14 Department Expenditures Summary - FY's 10/11 - 13/14 Department Expenditures Summary - FY's 10/11 - 13/14 Department Expenditures Summary - FY's 10/11 - 13/14 Department Expenditures Summary - FY's 10/11 - 13/14 Department Expenditures Summary - FY's 10/11 - 13/14 Department Expenditures Summary - FY's 10/11 - 13/14 Department Expenditures Summary - FY's 10/11 - 13/14 Department Expenditures Summary - FY's 10/11 - 13/14 Department Expenditures Summary - FY's 10/11 - 13/14 Department Expenditures Summary - FY's 10/11 - 13/14 Department Synopsis - Admin Services Department Synopsis - City Attorney Department Synopsis - City Clerk Department Synopsis - City Council Department Synopsis - City Manager Department Synopsis - City Treasurer Department Synopsis - Community Development Department Synopsis - General Law Enforcement Department Synopsis - Lake, Parks, & Recreation Dept. Department Synopsis - Public Works Dept. Directory of O cials
- Non-Departmental - Admin Services - Cal Fire/RIVCO Dept. - City Attorney - City Clerk - City Council - City Manager - City Treasurer - Community Development - General Law Enforcement - Lake, Parks, & Recreation Dept. - Public Works Dept.
318 3 285 132 167 102 111 82 121 96 180 152 245 205 127 99 108 78 118 93 175 149 238 201 1
E Expenditures by Account Number Expenditures by Account Number Expenditures by Account Number Expenditures by Account Number Expenditures by Account Number Expenditures by Account Number Expenditures by Account Number Expenditures by Account Number Expenditures by Account Number Expenditures by Account Number Expenditures by Account Number Expenditures by Account Number Expenditures by Account Number
- Fiscal Years 10/11 - 13/14 - Fiscal Years 10/11 - 13/14 - Fiscal Years 10/11 - 13/14 - Fiscal Years 10/11 - 13/14 - Fiscal Years 10/11 - 13/14 - Fiscal Years 10/11 - 13/14 - Fiscal Years 10/11 - 13/14 - Fiscal Years 10/11 - 13/14 - Fiscal Years 10/11 - 13/14 - Fiscal Years 10/11 - 13/14 - Fiscal Years 10/11 - 13/14 - Fiscal Years 10/11 - 13/14 - Fiscal Years 10/11 - 13/14 354
- Animal Control - Community Center - Facility Maint. - Lake Admin. - Lake Aeration - Lake Water O&M - Non-Departmental - Parks Maint. - Parks, & Recreation Admin. - Seaport Boat Launch - Senior Activity Ctr. - Cal Fire/RIVCO Dept. - Citizen Corp
282 251 259 268 279 276 287 264 247 273 255 169 90
CITY OF LAKE ELSINORE INDEX
DESCRIPTION
PAGE
Expenditures by Account Number - Fiscal Years 10/11 - 13/14 - City Attorney Expenditures by Account Number - Fiscal Years 10/11 - 13/14 - City Clerk Expenditures by Account Number - Fiscal Years 10/11 - 13/14 - City Council Expenditures by Account Number - Fiscal Years 10/11 - 13/14 - City Manager Expenditures by Account Number - Fiscal Years 10/11 - 13/14 - Emergency Services Expenditures by Account Number - Fiscal Years 10/11 - 13/14 - Engineering Expenditures by Account Number - Fiscal Years 10/11 - 13/14 - Environmental Services Expenditures by Account Number - Fiscal Years 10/11 - 13/14 - Finance Division Expenditures by Account Number - Fiscal Years 10/11 - 13/14 - General Law Enforcement Expenditures by Account Number - Fiscal Years 10/11 - 13/14 - Gra ti Maint. Expenditures by Account Number - Fiscal Years 10/11 - 13/14 - Human Resources Expenditures by Account Number - Fiscal Years 10/11 - 13/14 - Information Tech. Expenditures by Account Number - Fiscal Years 10/11 - 13/14 - Planning Commission Expenditures by Account Number - Fiscal Years 10/11 - 13/14 - PSAC Expenditures by Account Number - Fiscal Years 10/11 - 13/14 - Public Works Admin. Expenditures by Account Number - Fiscal Years 10/11 - 13/14 - Risk Management Expenditures by Account Number - Fiscal Years 10/11 - 13/14 - Street & Sidewalk Maint. Expenditures by Account Number - Fiscal Years 10/11 - 13/14 - Vehicle & Equip. Maint. Expenditures by Account Number - Fiscal Years 10/11 - 13/14 - Weed Abatement Expenditures by Account Number - Fiscal Years 10/11 - 13/14 - Building & Safety Expenditures by Account Number - Fiscal Years 10/11 - 13/14 - Code Enforcement Expenditures by Account Number - Fiscal Years 10/11 - 13/14 - Economic Development Expenditures by Account Number - Fiscal Years 10/11 - 13/14 - Planning & Zoning Expenditures Detail Report - Animal Control Expenditures Detail Report - Community Center Expenditures Detail Report - Facility Maint. Expenditures Detail Report - Lake Admin. Expenditures Detail Report - Lake Aeration Expenditures Detail Report - Lake Water O&M Expenditures Detail Report - Non-Departmental Expenditures Detail Report - Parks Maint. Expenditures Detail Report - Parks, & Recreation Admin. Expenditures Detail Report - Seaport Boat Launch Expenditures Detail Report - Senior Activity Ctr. Expenditures Detail Report - Cal Fire/RIVCO Dept. Expenditures Detail Report - Citizen Corp Expenditures Detail Report - City Attorney Expenditures Detail Report - City Clerk Expenditures Detail Report - City Council Expenditures Detail Report - City Manager Expenditures Detail Report - Emergency Services Expenditures Detail Report - Engineering Expenditures Detail Report - Environmental Services Expenditures Detail Report - Finance Division Expenditures Detail Report - General Law Enforcement 355
104 113 84 123 215 207 211 134 154 230 138 144 182 87 218 141 222 226 233 188 192 196 185 283 252 260 269 280 277 288 265 248 274 256 170 91 105 114 85 124 216 208 212 135 155
CITY OF LAKE ELSINORE INDEX
DESCRIPTION
PAGE
Expenditures Detail Report - Gra ti Maint. Expenditures Detail Report - Human Resources Expenditures Detail Report - Information Tech. Expenditures Detail Report - Planning Commission Expenditures Detail Report - PSAC Expenditures Detail Report - Public Works Admin. Expenditures Detail Report - Risk Management Expenditures Detail Report - Street & Sidewalk Maint. Expenditures Detail Report - Vehicle & Equip. Maint. Expenditures Detail Report - Weed Abatement Expenditures Detail Report- Building & Safety Expenditures Detail Report- Code Enforcement Expenditures Detail Report- Economic Development Expenditures Detail Report- Planning & Zoning Extra Duty Events - General Law Enforcement
231 139 145 183 88 219 142 223 227 234 189 193 197 186 161
F Financial Status and Other Data to Other Jurisdictions (Surrounding Areas) Five Year Expenditure History - All Funds by Line Item Five Year Revenue History - All Funds by Line Item Forecast Analysis - General Fund Five Year Projection
328 332 329 72
G Gann Calculation Gann Resolution General Fund - Financial Responsibility General Fund Expenditures - Historical Summary Review General Fund Expenditures by Department General Fund Reserve Fund Balance General Fund Revenue - Detail Report General Fund Revenue - Historical Summary Review General Fund Revenue and Expenditures by Department Budget by Division General Fund Revenue Sources General Fund Revenue, Special Revenue Usage and Expenditures Summary General Law Enforcement & Mission Statement Glossary of Terms - Governmental Funds Goals & Accomplishments - Admin Services Goals & Accomplishments - Cal Fire/RIVCO Dept. Goals & Accomplishments - City Attorney Goals & Accomplishments - City Clerk Goals & Accomplishments - City Council Goals & Accomplishments - City Manager Goals & Accomplishments - City Treasurer Goals & Accomplishments - Community Development Goals & Accomplishments - General Law Enforcement 356
20 17 324 51 59 71 73 50 53 58 52 147 343 128 165 100 109 80 119 94 176 150
CITY OF LAKE ELSINORE INDEX
DESCRIPTION
PAGE
Goals & Accomplishments - Lake, Parks, & Recreation Dept. Goals & Accomplishments - Public Works Dept. Guide to the Budget
239 202 39
I Index - Alphabetical Order
355
K Key Initiatives
v
L
Lake Elsinore CALFIRE/RIVCO Dept. Lake, Parks & Recreation Dept. & Mission Statement Long Term Debt Summary of Changes Agency Fund
163 236 321
M Mission Statement - City Treasurer Mission Statement - Admin Services Dept. Mission Statement - City Attorney Mission Statement - City Clerk Mission Statement - City Council Mission Statement - City Manager Mission Statement - Community Development Mission Statement - General Law Enforcement Mission Statement - Lake, Parks, & Recreation Mission Statement - Non-Departmental Mission Statement - Public Works Dept.
92 125 98 106 77 116 173 147 236 284 199
N New Hire and Title Changes- Personnel Non-Departmental Dept. & Mission Statement
295 284
O Organizational Chart - Admin Services Dept. Organizational Chart - Cal Fire/RIVCO Dept. Organizational Chart - City Clerk Organizational Chart - City Manager Organizational Chart - Community Development Organizational Chart - General Law Enforcement Organizational Chart - Lake, Parks, & Recreation Dept. Organizational Chart - Public Works Dept.
126 164 107 117 174 148 237 200
357
CITY OF LAKE ELSINORE INDEX
DESCRIPTION
PAGE
P Patrol Schedules - General Law Enforcement Performance Measures - Admin Services Performance Measures - Cal Fire/RIVCO Dept. Performance Measures - City Attorney Performance Measures - City Clerk Performance Measures - City Council Performance Measures - City Manager Performance Measures - City Treasurer Performance Measures - Community Development Performance Measures - General Law Enforcement Performance Measures - Lake, Parks, & Recreation Dept. Performance Measures - Public Works Dept. Personnel Personnel & Sta ng Changes (Detail) - Fiscal Years 10/11 - FY 13/14- Personnel Personnel & Sta ng Changes (Summary) - Fiscal Years 10/11 - FY 13/14- Personnel Public Works Dept. & Mission Statement
159 131 166 101 110 81 120 95 178 151 242 203 290 297 296 199
R Resolution - Capital Improvement Program Resolution - City Operating Budget Resolution - Gann Appropriation Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Animal Control Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Community Center Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Facility Maint. Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Lake Admin. Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Lake Aeration Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Lake Water O&M Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Non-Departmental Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Parks Maint. Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Parks, & Recreation Admin. Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Seaport Boat Launch Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Senior Activity Ctr. Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Cal Fire/RIVCO Dept. Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Citizen Corp Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - City Attorney Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - City Clerk Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - City Council Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - City Manager Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Emergency Services Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Engineering Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Environmental Services Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Finance Division Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - General Law Enforcement Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Gra ti Maint. 358
25 16 19 281 250 258 267 278 275 286 263 246 272 254 168 89 103 112 83 122 214 206 210 133 153 229
CITY OF LAKE ELSINORE INDEX
DESCRIPTION
PAGE
Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Human Resources Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Information Tech. Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Planning & Zoning- Planning & Zoning Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Planning Commission Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - PSAC Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Public Works Admin. Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Risk Management Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Street & Sidewalk Maint. Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Vehicle & Equip. Maint. Revenue & Expenditures Summary - FY 12/13 vs FY 13/14 - Weed Abatement Revenue & Expenditures Summary - FY 12/13 vs FY 13/14- Building & Safety Revenue & Expenditures Summary - FY 12/13 vs FY 13/14- Code Enforcement Revenue & Expenditures Summary - FY 12/13 vs FY 13/14- Economic Development Revenue Overview
137 143 184 181 86 217 140 221 225 232 187 191 195 69
S Schedule of Transfers Special Revenue by Line Item - All Funds Summary Special Revenue by Line Item - Detail Special Revenue Fund - Landscape & Lighting Maint. District (Citywide) Special Revenue Fund - Landscape & Lighting Maint. District No. 1 Special Revenue Supplemental to the General Fund by Department Special Revenue, Capital Projects, and Agency Funds - Summary
55 303 305 310 311 54 302
T Table of Contents
vi
V Variance of Expenditures - Current Budget vs. Adopted Budget Variance of Revenue - Current Budget vs. Adopted Budget Vision Statement & Key Initiatives
359
57 56 v