Administrative services

Records division

The Reno Police Department Records Section is the nucleus of the Department’s criminal records and suspect identification information via prior cases and individual contacts. The section is responsible for maintaining and updating a comprehensive records-keeping system for the retention, maintenance and dissemination of all original police reports produced by department employees for law enforcement purposes. This includes the transmitting and updating of accident, crime and general public demands while remaining within the limits of the legal environment.

The Section is composed of four distinct sub-units that perform various functions for the Department and the City of Reno. Records Supervisors oversee the general operation of the Section and report to the Records Manager, who in turn reports to Administrative Services Manager.

Records successes

Crossroads ORD

Launched an Online traffic accident report system for Citizens purchase

787,288

cases scanned

Streamlining

In customer service

Personnel Training Active assailant Conflict management Management & Supervising

Central Records

Central Records is responsible for maintaining internal document control over all original reports (these include all offense, arrest and traffic accident reports) which are received by the Department. The Section personnel provide copy distribution, confirmation of warrants and dissemination of documents and information per court order, state statute and internal policy.

Work Applicant Registration Unit

The Work Applicant Registration Section is responsible for the registration of convicted persons and the processing and fingerprinting of employees for the issuance of work/ identification cards as required by Reno Municipal Code and Nevada Revised Statute, i.e. taxi, limousine, tow truck drivers, massage technicians, exotic dancers and solicitors.

Front Lobby Reception

The Front Lobby Receptionist is responsible for answering the general information phone number of the Department and responding to questions and directing calls. Duties include greeting the public and directing them to various sections in the building, i.e. Evidence, Detectives and Administration.

Detectives’ Support

The Police Assistants in Records Section provides support staff to investigative units within the Detective Division to include RHU (Robbery Homicide Unit), Auto Theft, Burglary, Fraud, Sex Crimes, and ROP (Repeat Offender Program).

It is the responsibility of the Equipment/Supply Technician to procure, receive, issue and maintain a computer based inventory of all equipment, supplies, and materials for the entire department. The current technician has established great relationships with vendors and continually monitors expenditures which have saved the department thousands of dollars through the years. The Payroll Division is responsible for auditing and processing payroll for all members of the police department. With the current use of Telestaff and ADP software all time keeping is completed electronically and then must be audited by staff for correct hours and project codes. It is the responsibility of the Payroll Technician to ensure the accuracy of time entered and paid according to FLSA standards.

Accounts Payable Division

The accounts payable unit is responsible for processing invoices related to police department acquisitions. Personnel in this unit review invoices for accuracy and ensure they are sent to Central Finance on a timely basis. In addition, this unit processes the travel/training requests of the department. This entails compliance with travel policies, Government Services Administration (GSA) guidelines and assisting the officers with their travel related items.

Grants Division

The grants management unit is responsible for grants related only to law enforcement items. The unit searches for available grant opportunities that could provide funds for law enforcement special projects or needs. In addition, it is the division responsibility to manage all grant awards to the police department which includes the proper financial and progress reporting to the grantor. The police department’s primary source of grant funding is from the U.S. Department of Justice through the Bureau of Justice Assistance and Community Oriented Policing. The department’s payroll technician was selected to participate on the City Payroll Action Plan Team with the goal of refining and making the payroll system more efficient and cost effective. Currently the group is setting up various opportunities for payroll personnel citywide, to learn about the multitude of existing ADP functions and to streamline processes.

Evidence Division

The Evidence Division of the Reno Police Department is responsible for the intake, care and handling of all evidence, found property and safekeeping items booked in by Officers and Community Service Officers. Day to day operations include the intake and storage of new evidence, distribution of evidence to detectives, the crime lab, firearms dispositions and processing items to be purged or returned to their owners.

The evidence technicians were successful in their continuing effort to purge double the amount of old evidence as new evidence that came in during the year. Nearly five tons of old evidence was destroyed and purged from the warehouse.

10,827

items taken in

19,347

Items destroyed

165

firearms destroyed

982

Items returned To owners

5,982

items checked out

5,937

phone calls received