FY 2018-19 Proposed Operating and Capital Budget by City of Suffolk, Virginia

CITY of SUFFOLK

PROPOSED OPERATING & CAPITAL BUDGET FY 2018-2019

City of Suffolk Proposed FY 18-19' Operating and Capital Budget Table of Contents:

Page

City Manager's Message Executive Summary by Fund Proposed Organizational Structure

i 1 27

General Operating Fund Revenue and Expense Summary General Government Judicial Public Safety Public Works Health & Welfare Education Parks & Recreation and Cultural Community Development Other Public Services Non Departmental

29 34 56 72 86 90 98 100 109 119 121

Capital Projects Fund

123

Special Revenue Funds Aviation Fund Transit Fund Downtown Business Overlay Taxing District RT. 17 Taxing District Road Maintenance Fund Grants Fund Law Library Fund

127 130 133 136 139 143 146

Debt Service Fund

149

Enterprise Funds Public Utilities Fund Stormwater Management Fund Refuse Services Fund

152 161 165

Internal Service Funds Fleet Fund Information Technology Fund Risk Management Fund

168 171 174

Component Unit School Fund

177

Appendix Appendix A - Personnel Summary By Fund Appendix B - Statistical Information, Charts, & Graphs Appendix C - 5 Year Growth Projections Appendix D - Summary of Reserve Funds Appendix E - Financial Policy Compliance Report Appendix F - Proposed Budget Ordinances and Resolutions

180 183 191 192 193 214

THIS PAGE INTENTIONALLY BLANK

iii

CITY OF SUFFOLK, VIRGINIA PROPOSED FY 2018-19 OPERATING AND CAPITAL BUDGET Annual Operating and Capital Budget by Fund

Budget 2015-2016

Fund General Fund

188,925,129 $

Budget 2016-2017 195,841,288 $

Budget 2017-2018 202,168,029 $

Recommended Budget 2018-2019

Prior Yr. % Change

213,191,824

Capital Projects Fund

47,226,414

68,081,823

68,386,582

66,589,675

-3%

Debt Service Fund

28,252,717

30,012,458

27,179,729

28,420,944

170,000

167,973

176,222

171,907

-2%

1,400,000

1,855,432

1,702,885

-8%

664,410

654,567

424,594

634,215

49%

Transit System Fund

1,037,454

1,140,759

1,624,388

1,934,197

19%

Aviation Facilities Fund

1,094,116

1,037,558

1,026,872

1,052,067

44,562

41,774

41,561

39,815

-4%

Road Maintenance Fund

28,542,592

27,822,616

26,186,245

26,587,628

Fleet Management Fund

11,623,704

12,212,043

15,559,912

13,615,592

-12%

6,055,406

7,762,072

8,666,702

9,466,929

Risk Management Fund

19,357,600

20,507,505

21,429,654

20,513,322

-4%

Utility Fund

46,474,656

49,984,650

52,684,425

59,124,808

12%

Stormwater Fund

7,223,975

6,298,975

6,114,295

7,246,865

19%

Refuse Services Fund

5,957,441

6,121,438

7,595,277

8,528,433

12%

151,431,945

157,382,210

161,536,936

168,662,537

545,482,122 $

586,469,710 $

602,656,857 $

627,483,641

Downtown Business Overlay District Route 17 Special Taxing District Grants Fund

Law Library Fund

Information Technology Fund

School Fund Total Funds Budget

.05 .07 .08 .29

.34

_______________General Government ______________Health and Welfare ______________________Debt Service ______________________Public Safety

__________Education & Related Debt

Total______________________________$1.00

.005 .005 .02 .02 .03 .04 .05

_______________Local and Regional _______________Non Department _____________________Public Works _________________ Capital “Pay Go” ___________Community Development ___________________________Judicial ________Parks, Recreation & Culture

City of Suffolk All Funds Revenues and Expenditures Summary FY 2018 - 2019 Operating and Capital Budget

General Fund REVENUES General Property Taxes Other Local Taxes Permits, Fees, and Regulatory Licenses Fines and Forfeitures Use of Money and Property Charges for Services Miscellaneous Revenue Recovered Costs Revenue from Commonwealth Revenue from Federal Government Fund Transfers In Long Term Debt Issuance Retained Earnings/Fund Balance TOTAL REVENUES EXPENDITURES - by Function General Government Judicial Public Safety Public Works Public Utilities Health & Welfare Education Parks, Recreation & Cultural Community Development Other Public Services Non-departmental Debt Fund Transfers Out TOTAL EXPENDITURES

129,634,771 43,775,000 1,290,800 540,000 1,348,946 3,322,560 969,000 542,694 20,871,429 4,952,923 5,943,701 213,191,824

10,617,757 8,734,229 60,632,066 5,132,043 13,979,976 11,349,235 6,480,228 1,029,970 610,000 94,626,321 213,191,824

Downtown Business Overlay Taxing District Fund

Aviation Fund $

267,252 685,000 99,815 1,052,067

990,490 61,577 1,052,067

171,907 171,907

Unassigned/Unrestricted Fund Balance June 30, 2017

58,392,937

Projected Unassigned/Unrestricted Fund Balance - June 30, 2018

61,561,366

Appropriations from the Unassigned/Unrestricted Fund Balance during the year - FY 19

(1,500,000)

Projected Unassigned/Unrestricted Fund Balance - June 30, 2019

60,061,366

City of Suffolk All Funds Revenues and Expenditures Summary FY 2018 - 2019 Operating and Capital Budget

Law Library Fund

Transit Fund REVENUES General Property Taxes Other Local Taxes Permits, Fees, and Regulatory Licenses Fines and Forfeitures Use of Money and Property Charges for Services Miscellaneous Revenue Recovered Costs Revenue from Commonwealth Revenue from Federal Government Fund Transfers In Long Term Debt Issuance Retained Earnings/Fund Balance TOTAL REVENUES EXPENDITURES - by Function General Government Judicial Public Safety Public Works Public Utilities Health & Welfare Education Parks, Recreation & Cultural Community Development Other Public Services Non-departmental Debt Fund Transfers Out TOTAL EXPENDITURES

76,400 19,500 434,462 583,230 810,605 10,000 1,934,197

1,932,717 1,480 1,934,197

Debt Service Fund

35,000 4,815 39,815

39,815 39,815

28,420,944 28,420,944

Unassigned/Unrestricted Fund Balance June 30, 2017

Projected Unassigned/Unrestricted Fund Balance - June 30, 2018

Appropriations from the Unassigned/Unrestricted Fund Balance during the year - FY 19

Projected Unassigned/Unrestricted Fund Balance - June 30, 2019

City of Suffolk All Funds Revenues and Expenditures Summary FY 2018 - 2019 Operating and Capital Budget

Utility Fund REVENUES General Property Taxes Other Local Taxes Permits, Fees, and Regulatory Licenses Fines and Forfeitures Use of Money and Property Charges for Services Miscellaneous Revenue Recovered Costs Revenue from Commonwealth Revenue from Federal Government Fund Transfers In Long Term Debt Issuance Retained Earnings/Fund Balance TOTAL REVENUES EXPENDITURES - by Function General Government Judicial Public Safety Public Works Public Utilities Health & Welfare Education Parks, Recreation & Cultural Community Development Other Public Services Non-departmental Debt Fund Transfers Out TOTAL EXPENDITURES

843,700 49,373,126 551,180 856,802 7,500,000 59,124,808

23,479,374 50,000 4,107,809 22,479,498 9,008,126 59,124,808

Information Technology Fund

Fleet Mgmt. Fund $

11,000,392 2,000,000 615,200 13,615,592

13,074,455 27,165 222,813 291,159 13,615,592

9,466,929 9,466,929

9,104,844 73,986 67,988 220,111 9,466,929

Unassigned/Unrestricted Fund Balance June 30, 2017

34,560,161

7,683,084

(700,600)

Projected Unassigned/Unrestricted Fund Balance - June 30, 2018

32,002,394

4,683,084

(700,600)

Appropriations from the Unassigned/Unrestricted Fund Balance during the year - FY 19

(7,500,000)

Projected Unassigned/Unrestricted Fund Balance - June 30, 2019

24,502,394

(615,200) $

4,067,884

(700,600)

City of Suffolk All Funds Revenues and Expenditures Summary FY 2018 - 2019 Operating and Capital Budget

Risk Mgmt. Fund REVENUES General Property Taxes Other Local Taxes Permits, Fees, and Regulatory Licenses Fines and Forfeitures Use of Money and Property Charges for Services Miscellaneous Revenue Recovered Costs Revenue from Commonwealth Revenue from Federal Government Fund Transfers In Long Term Debt Issuance Retained Earnings/Fund Balance TOTAL REVENUES EXPENDITURES - by Function General Government Judicial Public Safety Public Works Public Utilities Health & Welfare Education Parks, Recreation & Cultural Community Development Other Public Services Non-departmental Debt Fund Transfers Out TOTAL EXPENDITURES

Route 17 Taxing District Fund

20,513,322 20,513,322

20,454,226 10,054 49,042 20,513,322

Refuse Fund

1,702,885 1,702,885

157,298 1,545,587 1,702,885

7,266,537 425,000 250,206 586,690 8,528,433

8,239,203 25,000 35,951 228,279 8,528,433

Unassigned/Unrestricted Fund Balance June 30, 2017

4,550,484

2,950,585

Projected Unassigned/Unrestricted Fund Balance - June 30, 2018

3,975,260

2,656,668

Appropriations from the Unassigned/Unrestricted Fund Balance during the year - FY 19 Projected Unassigned/Unrestricted Fund Balance - June 30, 2019

3,975,260

(586,690) $

2,069,978

City of Suffolk All Funds Revenues and Expenditures Summary FY 2018 - 2019 Operating and Capital Budget

Road Maintenance Fund REVENUES General Property Taxes Other Local Taxes Permits, Fees, and Regulatory Licenses Fines and Forfeitures Use of Money and Property Charges for Services Miscellaneous Revenue Recovered Costs Revenue from Commonwealth Revenue from Federal Government Fund Transfers In Long Term Debt Issuance Retained Earnings/Fund Balance TOTAL REVENUES EXPENDITURES - by Function General Government Judicial Public Safety Public Works Public Utilities Health & Welfare Education Parks, Recreation & Cultural Community Development Other Public Services Non-departmental Debt Fund Transfers Out TOTAL EXPENDITURES

Stormwater Mgmt. Fund

363,750 250,000 15,000 1,228,988 24,500 2,000 23,503,390 1,200,000 26,587,628

24,032,914 525,913 2,028,801 26,587,628

6,097,983 1,148,882 7,246,865

5,234,177 716,397 1,296,291 7,246,865

Capital Projects Fund $

28,431,314 324,000 14,272,475 23,561,886 66,589,675

5,918,000 2,620,370 39,481,305 12,835,000 2,575,000 2,305,000 395,000 460,000 66,589,675

Unassigned/Unrestricted Fund Balance June 30, 2017

1,090,637

Projected Unassigned/Unrestricted Fund Balance - June 30, 2018

1,234,871

Appropriations from the Unassigned/Unrestricted Fund Balance during the year - FY 19 Projected Unassigned/Unrestricted Fund Balance - June 30, 2019

(1,148,882) $

85,989

City of Suffolk All Funds Revenues and Expenditures Summary FY 2018 - 2019 Operating and Capital Budget

Grants Fund REVENUES General Property Taxes Other Local Taxes Permits, Fees, and Regulatory Licenses Fines and Forfeitures Use of Money and Property Charges for Services Miscellaneous Revenue Recovered Costs Revenue from Commonwealth Revenue from Federal Government Fund Transfers In Long Term Debt Issuance Retained Earnings/Fund Balance TOTAL REVENUES EXPENDITURES - by Function General Government Judicial Public Safety Public Works Public Utilities Health & Welfare Education Parks, Recreation & Cultural Community Development Other Public Services Non-departmental Debt Fund Transfers Out TOTAL EXPENDITURES

Schools Fund 284,215 350,000 634,215

350,000 284,215 634,215

Grand Total

4,160,434 1,300,000 88,374,460 14,441,000 60,386,646 168,662,537

168,662,537 168,662,537

131,509,563 43,775,000 1,654,550 790,000 2,474,898 112,541,671 3,974,180 794,900 161,615,055 20,585,368 113,140,988 23,561,886 11,065,587 627,483,641

46,444,827 8,774,044 63,252,436 95,366,004 36,314,374 13,979,976 171,237,537 13,654,235 6,875,228 4,463,177 6,253,622 51,227,195 109,640,988 627,483,641

Unassigned/Unrestricted Fund Balance June 30, 2017

108,527,288

Projected Unassigned/Unrestricted Fund Balance - June 30, 2018

105,413,043

Appropriations from the Unassigned/Unrestricted Fund Balance during the year - FY 19 Projected Unassigned/Unrestricted Fund Balance - June 30, 2019

(11,350,772) $

94,062,271

City of Suffolk Proposed FY 2018-19 Operating and Capital Budget General Fund - Executive Summary Current R.E. Tax Rate: Proposed R.E. Tax Rate:

$ $

1.07 1.11

Proposed Tax Rate Adjustment: Reassessment Tax Rate Impact to Citizens:

$ $

0.04 0.01

% Change

General Fund

Proposed Revenues:

213,191,824

5.5%

Proposed Expenditures:

213,191,824

5.5%

Unfunded Gap:

(0)

PRIMARY BUDGET GOALS: 1 2 3 4 5

Maintain Service Levels for all Citizens with Minimal Tax Impact Support for Suffolk Public Schools Employee Compensation and Critical Personnel Resources Investment in Quality of Life Compliance with Financial Policies

OTHER IMPORTANT BUDGET ITEMS TO NOTE:    

$4,000,000 additional local funding provided in support of Suffolk Public Schools. $607,801 additional local funding provided for school related debt service. 18 new positions added to address fire suppression staffing needs at Chuckatuck/Station 9 which the City assumed 24/7 coverage beginning March 2018. 2.5% Cost-of-Living Adjustment (COLA) effective July 1, 2018 for all full and regular part-time employees, grant employees, Constitutional Officers and their employees, and Council Appointees, who were hired before April 1, 2018.  $4,552,475 for transfer to the Capital Projects Fund to comply with the capital pay-go financial policy.

FINANCIAL POLICY COMPLIANCE STATUS:  Unassigned Fund Balance as % of Govtl' Funds - 12% minimum  Capital Cash "Pay-Go" - 3% min. of General Fund Expenses  Debt as % of Assessed Value - 4% maximum  Debt as % of General Govt. Expense - 10% maximum

17.0% Projected 3.0% Projected 2.2% Projected 8.3% Projected

SUMMARY OF BUDGETED REVENUE CHANGES FROM PRIOR YEAR:  Revenue Gains / (Losses) : - Local Tax - Miscellaneous/Fees - State Revenue & Aid - Federal Revenue & Aid - Other SUMMARY OF BUDGETED EXPENDITURE CHANGES FROM PRIOR YEAR:  Expenditure Increases / (Decreases): - Personnel & Benefits - Purchased Services - Professional Services - Repairs and Maintenance - Maintenance Service Contracts - Printing and Binding - Advertising - Juvenile Detention Services - Information Technology - Fleet - Risk - Utilities - Postage - Telecommunications - Lease of Equipment - Lease of Buildings - Travel & Training - Dues and Memberships - Codes - Marketing - Office Supplies - Uniforms - Books & Subscriptions - Other Operating Supplies - Merchandise for Resale - Copier - Special Programs - Capital Outlay - Regional Jail Detention Costs - Health & Welfare - Social Services - Local Organization Contributions - Regional Organization Memberships - Local Contribution to Schools (including lease payment) - Debt Payments - Transfer to Other Funds (Aviation, Capital, Debt, Fleet, Grants, Public Utilities, Transit)

TOTAL INCREASED SERVICE REQUIREMENTS:

$ $

11,023,795

9,163,611 1,043,710 (29,576) (247,584) 1,093,635 11,023,794

3,054,626 5,227 235,370 (35,788) 69,700 10,550 750,103 (76,222) 125,504 12,426 7,378 76,067 654 31,040 4,381 (5,000) 1,800 38,136 3,206 38,275 27,450 8,128 (8,880) 60,008 (756,195) 83,091 3,519 4,002,927 1,265,767 1,990,547

11,023,795

City of Suffolk Proposed FY 2018-19 Operating and Capital Budget Capital Projects Fund - Executive Summary % Change

Capital Projects Proposed Revenues:

66,589,675

-3%

Proposed Expenditures:

66,589,675

-3%

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

(1,796,907)

Proposal Includes:  $5,335,000 in Public Utility bond funding for recommended essential water/sewer projects.  Includes GO Bonded Projects of the following: Education: Major Repairs/Systems Replacement Public Buildings & Facilities: Fire Station 1 Site Development Joint Operations Facility (Police/Parks & Recreation) Public Safety: Fire Engines Fire & Rescue Operations Building Transportation Safety: Local Urban Roadway (Holland Rd.) Local Urban Intersections (N Pkwy/Bennetts Pasture Intersection/Rt17 Ctrittenden Rd) Pitchkettle Road Improvements Pruden Center Turn Lanes Nansemond Parkway/Wilroy Road Flyover

2019 Bond $ $ 2,500,000 500,000 4,703,000 690,370 1,000,000

 Cash Pay-Go Funding to leverage significant grant support of the following projects: Aviation: Obstruction Removal Terminal Apron Rehabilitation Covered Terminal Entranceway Parks & Recreation: Trail Enhancement Transportation Safety: Nansemond Parkway Phase II

% Grant

Grant $

475,000 3,050,000 350,000 1,600,000 3,358,516 18,226,886

Cash Pay-Go 1,200 6,000 20,000

8,000,000 3,050,000 350,000 1,600,000 $

24,275 251,475

13,000,000

Grant $ $

200,000

94% 50% 50% 50%

58,800 294,000 80,000

98% 98% 80%

800,000

80%

1,610,465 2,843,265

99%

 $28.7M or 43% of proposed capital project expenses funded by State/Federal dollars.

FINANCIAL POLICY COMPLIANCE STATUS:  Capital Cash "Pay-Go" - 3% min. of General Fund Expenses

3.0% Projected

City of Suffolk Proposed FY 2018-19 Operating and Capital Budget Aviation Facilities Fund- Executive Summary % Change

Aviation Proposed Revenues:

1,052,067

Proposed Expenditures:

1,052,067

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

25,195

Proposal Includes:  Administrative and operational services and facilities to the general aviation community. Division maintains and operates the Suffolk Executive Airport to include runways, taxiways, hangar facilities, apron and tie down facilities, fueling facilities, required navigational equipment, and the airport café.  A transfer of $99,815 to support Airport operations from the General Fund to a Special Revenue Fund under the management of the Department of Economic Development.

City of Suffolk Proposed FY 2018-19 Operating and Capital Budget Downtown Business Overlay Tax District Fund - Executive Summary

Current Tax Rate: Proposed Tax Rate:

$ $

0.105 0.105

Proposed Tax Rate Adjustment:

% Change

DBOD

Proposed Revenues:

171,907

-2%

Proposed Expenditures:

171,907

-2%

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

(4,315)

Proposal Includes: ď&#x192;&#x2DC; Funding to foster economic development in Downtown Suffolk. Revenues provide for beautification enhancements to the downtown business district, sidewalk and street sweeping, and refuse services.

City of Suffolk Proposed FY 2018-19 Operating and Capital Budget Law Library Fund - Executive Summary % Change

Law Library

Proposed Revenues:

39,815

-4%

Proposed Expenditures:

39,815

-4%

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

(1,747)

Proposal Includes: ď&#x192;&#x2DC; Funding to provide the general public and legal community access to current legal and consumer protection information at no cost. A special fee of $4.00 is levied on civil court cases in the General District and Circuit Courts. This fee is held in a separate fund for the purpose of providing the public and Officers of the Court with a reliable network of legal information and educational support. This fund also supports community outreach efforts, legal publications, the salaries of support staff, and operating costs of the library.

City of Suffolk Proposed FY 2018-19 Operating and Capital Budget RT. 17 Tax District Fund - Executive Summary

Current Tax Rate: Proposed R.E. Tax Rate:

$ $

0.24 0.24

Proposed Tax Rate Adjustment:

% Change

RT. 17 Tax District

Proposed Revenues:

1,702,885

-8%

Proposed Expenditures:

1,702,885

-8%

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

(152,547)

Proposal Includes:  Funding for purposes of the taxing district to foster economic development in the northern region of the City to promote economic development and business attraction in the district.  Transfer of debt service for payment of financed transportation improvements in the taxing district.  Transfer of $1M to the Capital Projects Fund for the James River Shoreline Open Space project and $200,000 for the Harbour Town Parkway Connector and Wetlands Crossing project.

City of Suffolk Proposed FY 2018-19 Operating and Capital Budget Road Maintenance Fund - Executive Summary % Change

Road Maintenance

Proposed Revenues:

26,587,628

Proposed Expenditures:

26,587,628

401,382

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

Proposal Includes: ď&#x192;&#x2DC; State Road Maintenance revenue based on City lane miles of: 1,251.21 secondary and 380.85 primary.

City of Suffolk Proposed FY 2018-19 Operating and Capital Budget Debt Fund - Executive Summary % Change

Debt

Proposed Revenues:

28,420,944

Proposed Expenditures:

28,420,944

1,241,215

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

Proposal Includes:  Current annual debt service for General Government and RT17 Taxing District Projects.  Includes GO Bond Revenue for the following projects: Education: Major Repairs/Systems Replacement Public Buildings & Facilities: Fire Station 1 Site Development Joint Operations Facility (Police/Parks & Recreation) Public Safety: Fire Engines Fire & Rescue Operations Building Transportation Safety: Local Urban Roadway (Holland Rd.) Local Urban Intersections (N Pkwy/Bennetts Pasture Intersection/Rt17 Ctrittenden Rd) Pitchkettle Road Improvements Pruden Center Turn Lanes Nansemond Parkway/Wilroy Road Flyover

2,500,000 500,000 4,703,000 690,370 1,000,000

475,000 3,050,000 350,000 1,600,000 3,358,516 18,226,886

FINANCIAL POLICY COMPLIANCE STATUS:  Debt as % of Assessed Value - 4% maximum  Debt as % of General Govt. Expense - 10% maximum

2.2% Projected 8.3% Projected

City of Suffolk Proposed FY 2018-19 Operating and Capital Budget Public Utilities - Executive Summary % Change

Public Utilities

Proposed Revenues:

59,124,808

12%

Proposed Expenditures:

59,124,808

12%

6,440,382

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year: Proposal Includes:  New customer revenue projection of 425 ERUs (Equivalent Residential Units)  Addition of 1 FTE - Skilled Laborer  The following rate structure adjustments are proposed effective July 1: FY 18 Water per 100 cubic feet Sewer per 100 cubic feet Water Availability Charge - Single Family Sewer Availability Charge - Single Family

$ $ $ $

FY 19 9.20 7.21 5,520 6,000

$ $ $ $

9.71 7.27 5,520 6,000

% Change 5.5% 0.8% 0% 0%

 Transfer of $7.5M to cash fund Public Utilities Capital Projects.

FINANCIAL POLICY COMPLIANCE STATUS:  Utility Fund Financial Independence of the General Fund  Unrestricted Cash and Long Term Investments Balance at 25% of operations  Bond amortization not to exceed useful life of projects financed  Debt Service Coverage Ratio of 1.15 or greater

Yes 71.0% Yes 1.16

City of Suffolk Proposed FY 2018-19 Operating and Capital Budget Stormwater Fund - Executive Summary

Current Monthly Fee per ERU: Proposed Monthly Fee per ERU:

$ $

6.00 6.00

% Change

Stormwater

Proposed Revenues:

7,246,865

19%

Proposed Expenditures:

7,246,865

19%

1,132,569

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

Proposal Includes: ď&#x192;&#x2DC; Mandated provision of Stormwater management services citywide to include mosquito control services. ď&#x192;&#x2DC; Transfer $1,020,000 to Capital Projects Fund for Stormwater capital projects.

City of Suffolk Proposed FY 2018-19 Operating and Capital Budget Transit Fund - Executive Summary % Change

Transit

Proposed Revenues:

1,934,197

19%

Proposed Expenditures:

1,934,197

19%

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

309,809

Proposal Includes:  Outsource of service delivery via Virginia Regional Transit Authority.  Capital acquisition of (4) 19 passenger buses.  $280,065 increase in State/Federal funding anticipated in FY 19.

City of Suffolk Proposed FY 2018-19 Operating and Capital Budget Refuse Fund - Executive Summary

Current Monthly Fee per Household: Proposed Monthly Fee per Household:

$ $

19.50 19.50

% Change

Refuse

Proposed Revenues:

8,528,433

12%

Proposed Expenditures:

8,528,433

12%

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

(0)

933,155

Proposal Includes:  Provides for Citywide Refuse, Recycling, Bulk Refuse pick up and Landfill post closure planning and management.  Provides for Citywide residential refuse and recycling pick-up to an estimated 30,400 households.  Compliance plan for State 25% citywide recycling requirement.  No change to Refuse Services fee of $19.50 per month.

City of Suffolk Proposed FY 2018-19 Operating and Capital Budget Grants Fund - Executive Summary % Change

Grants

Proposed Revenues:

634,215

49%

Proposed Expenditures:

634,215

49%

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

209,620

Proposal Includes: ď&#x192;&#x2DC; $350,000 in local cash match funds to leverage State and Federal grant opportunities for the City. ď&#x192;&#x2DC; Annual Allocations for CDBG and HOME funds are anticipated from the Federal Government, therefore, budget only includes portion of receipts for Section 108 loan of $284,215.

City of Suffolk Proposed FY 2018-19 Operating and Capital Budget Fleet Fund - Executive Summary % Change

Fleet

Proposed Revenues:

13,615,592

-12%

Proposed Expenditures:

13,615,592

-12%

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

(0)

(1,944,319)

Proposal Includes: ď&#x192;&#x2DC; Consistent cost estimate for fuel of $2.55 per gallon (govt. secured rate). ď&#x192;&#x2DC; Replacement of fleet equipment exceeding standards for replacement due to cost and safety factors.

City of Suffolk Proposed FY 2018-19 Operating and Capital Budget Information Technology Fund - Executive Summary

Information Technology

% Change

Proposed Revenues:

9,466,929

Proposed Expenditures:

9,466,929

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

(0)

800,227

Proposal Includes: ď&#x192;&#x2DC; Funding to provide for technology support services citywide for: - information technology disaster recovery - website maintenance - telecommunications, radio and tower services - network infrastructure - internet services - numerous and varied hardware and software program support

City of Suffolk Proposed FY 2018-19 Operating and Capital Budget Risk Fund - Executive Summary % Change

Risk

Proposed Revenues:

20,513,322

-4%

Proposed Expenditures:

20,513,322

-4%

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

(0)

(916,332)

Proposal Includes:  Mandated coverage of workman's compensation, public safety "line of duty" benefits, and employee drug and alcohol screenings.  Mandated provision of health insurance benefits to employees with employer/employee cost sharing formula.  Mandated funding of required contribution to retiree benefits per GASB 45 OPEB ruling.

FINANCIAL POLICY COMPLIANCE STATUS:  Projected compliance for Risk Stabilization Reserve of 20% of anticipated claims.

Yes

City of Suffolk Proposed FY 2018-19 Operating and Capital Budget School Operating Fund - Executive Summary % Change

Schools

Proposed Revenues:

168,662,537

4.41%

Proposed Expenditures:

168,662,537

4.41%

7,125,600

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

Proposal Includes: ď&#x192;&#x2DC; Increase of $4,000,000 in local contributions.

Request Includes: Request : $

ď&#x192;&#x2DC; Additional local appropriation request for funding of $4,000,000.

Recomdtn: 4,000,000 $ 4,000,000

Operating Fund

Year to Year Comparative Data Adopted FY 18 Requested FY 19 Recommended FY 19 % Change $ 141.3 $ 148.3 $ 148.3 4.95%

Lease of Building

0.5 $

0.5

0.00%

Grant Fund

11.4 $

11.4

0.00%

Food Services Fund

8.3 $

8.5

2.41%

Operating Request: $

161.5 $

168.7

4.46%

School Debt Service: $

10.6 $

11.0

3.77%

Total School Funding: $

172.1 $

179.7

4.42%

Student Population: September Enrollment: Average Daily Membership: * Spending Per Pupil:

14,284 13,800

14,324 13,800

0% 0%

12,471

13,022

4.42%

* calculation includes all revenue of State, Federal, Local, Grants, and Other

Treasurer

Director of Public Works

Director of Public Utilities

Director of Parks & Recreation

Director of Capital Programs & Facilities

Director of Economic Development

Director of Planning & Community Development

Assessor

Commissioner of the Revenue

Deputy City Manager

City Attorney

Clerk of the Circuit Court

City Manager

Director of Human Resources

Director of Finance

Fire Chief

Chief of Police

Planning Commission

City Council

Citizens

Commonwealthâ&#x20AC;&#x2122;s Attorney

Other Authorities, Boards, and Commissions

School Board

City of Suffolk FY 2018-2019 Operating and Capital Budget Organizational Chart

Director of Libraries

Director of Social Services

Director of Media & Community Relations

Director of Information Technology

Chief of Staff

City Clerk

Sheriff

TARGETED AREAS PUBLIC SAFETY

Preserve, promote, and continue to invest in public safety.

FINANCIAL STABILITY

Continue practices that ensure strong financial management and fiscal responsibility.

GROWTH MANAGEMENT AND COMPREHENSIVE PLANNING

VISION FOR SUFFOLK SUFFOLK CITY COUNCIL

Suffolk is a vibrant and fiscally strong community leading the region in advancements in education, comprehensive transportation, public safety and diverse economic growth while continuing to preserve its rural heritage and enhancing its neighborhoods and urban centers. Throughout 430 square miles of rich land and pristine waterways, citizens and tourists treasure the beautiful trails, rivers and open spaces. Residents, visitors and merchants delight in the revitalized downtown featuring cultural, educational and recreational opportunities. Diverse shopping, businesses and entertainment venues abound. A sense of harmony and pride permeates this rare community, where crime is low; where schools are cutting edge; where people and goods move safely and efficiently throughout the city; and where citizens receive valuable services and have opportunities to be engaged. Suffolk is the desired destination of the Hampton Roads Region. The City achieves this by focusing on the following:

Use the Comprehensive Plan and Unified Development Ordinance to enable and facilitate private investment in strategic target areas and preserve, conserve, and protect the City's unique natural and agricultural heritage.

CIVIC ENGAGEMENT AND RESPONSIVE CITY SERVICES

Ensure that all citizens have pertinent information in a timely manner and provide convenient and diverse means for citizen input; provide responsive, effective and efficient programs and services to citizens.

EXPANDED ECONOMIC DEVELOPMENT

Implement strategies that add new businesses and provide jobs for a skilled and diverse workforce, retain and enhance existing businesses, promote entrepreneurship, create a vibrant downtown, and build an economy that expands our tax base.

PUBLIC EDUCATION

Create a structure of shared accountability between the City and Schools to build an educational environment known for excellence.

LEISURE, HEALTH, AND WELLNESS

Implement programs and services designed to improve the health, economic and social wellbeing of citizens.

TRANSPORTATION

Increase capacity and connectivity of our roadways and public transportation system.

AAA RATED STANDARD & POOR’S AND FITCH RATINGS. NERD WALLET - BEST PLACES FOR YOUNG FAMILIES/BEST CITIES FOR VETERANS IN AMERICA - 2015. 9TH BEST COMMUNITY ON BEST PLACES TO LIVE TOP 25 LIST OF “WHERE THE JOBS ARE” – CNN MONEY MAGAZINE – 2012. ONE OF AMERICA’S BEST SMALL CITIES TO LIVE - CNN MONEY MAGAZINE 2010. FAST GROWING CITY, HOME TO FAST GROWING COMPANIES.

CITY OF SUFFOLK, VIRGINIA PROPOSED FY 2018-19 OPERATING AND CAPITAL BUDGET GENERAL FUND Revenue Summary

2015-2016 Actual

Revenue Type

2016-2017 Actual

2017-2018 Budget

2017-2018 Projected

Budget 2018-2019 % Recommended Change

GENERAL PROPERTY TAXES Real Property Public Service Corporation Taxes Personal Property Penalties and Interest on Taxes

91,844,007 $ 95,562,092 $ 3,902,017 4,114,710 19,803,303 20,765,549 1,195,890 1,215,818

96,871,160 $ 4,000,000 19,500,000 1,000,000

97,820,052 $ 4,342,182 19,745,916 1,056,286

103,634,771 4,300,000 20,700,000 1,000,000

7% 8% 6% 0%

Total General Property Taxes

116,745,216 $ 121,658,169 $

121,371,160 $

122,964,436 $

129,634,771

10,500,000 3,300,000 4,400,000 7,500,000 2,400,000 575,000 1,450,000 1,950,000 300,000 1,500,000 9,000,000

10,946,439 3,246,591 4,589,570 6,891,756 2,436,079 575,000 1,475,929 1,964,510 366,375 1,706,709 9,432,240

11,000,000 3,300,000 4,500,000 7,000,000 2,400,000 625,000 1,450,000 1,950,000 350,000 1,700,000 9,500,000

5% 0% 2% -7% 0% 9% 0% 0% 17% 13% 6%

42,875,000 $ 164,246,160 $

43,631,198 $ 166,595,634 $

43,775,000 173,409,771

2% 6%

35,000 15,000 2,500 200,000 700,000 40,000 65,000 3,000 300

35,000 15,000 2,500 277,729 879,600 54,663 88,525 3,000 465

OTHER LOCAL TAXES Sales and Use Tax Communications Sales Tax Utility Taxes ( Electric / Gas) Business License Tax Motor Vehicle License Tax / Fee Bank Stock Tax Recordation & Probate Tax Tobacco Tax Admissions Tax Lodging Tax Meals Tax Total Other Local Taxes TOTAL LOCAL TAX REVENUE

9,904,693 3,115,672 4,478,378 7,680,254 2,449,544 564,037 1,466,044 2,050,259 318,348 1,484,031 8,996,483 $ $

10,399,254 3,311,375 4,447,778 6,891,756 2,436,079 629,727 1,477,475 2,069,356 365,757 1,706,709 9,432,240

42,507,743 $ 43,167,506 $ 159,252,959 $ 164,825,676 $

PERMITS, PRIVILEGE FEES, AND REGULATORY LICENSES Animal License Land Use Application Fee Land Transfer Fee Zoning, Use and Ordinance Fee Building Permits Weapons Permits Borrow Pit Fees Fishing Permits Miscellaneous Permits Total Permits, Privilege Fees, and Regulatory Licenses

37,209 39,070 3,002 232,107 808,985 51,097 79,675 2,718 360 $

1,254,223 $

34,869 17,450 3,080 254,209 826,718 47,182 120,830 1,612 330 1,306,280 $

1,060,800 $

1,356,482 $

35,000 15,000 2,500 250,000 875,000 45,000 65,000 3,000 300

0% 0% 0% 25% 25% 13% 0% 0% 0%

1,290,800

22%

300,000 100,000 140,000

0% 0% 0%

FINES & FORFEITURES General District Court Fines Parking Fines and Violation Fees False Alarm Violation Fees Total Fines & Forfeitures

488,168 156,741 186,315 $

831,224 $

361,543 136,897 156,300 654,739 $

300,000 100,000 140,000 540,000 $

326,025 107,889 156,300 590,214 $

540,000

REVENUE FROM USE OF MONEY AND PROPERTY Interest on Investments Interest on Bond Proceeds Human Resources Building Rent Municipal Center Building Rent Park Facility Use Fees Recreational Building Rental Antenna Space Rental Vending Machine Commission Other Rentals Total Revenue from Use of Money and Property

187,033 151,312 3,000 217,634 18,165 83,681 28,800 17,005 4,229 $

710,858 $

231,142 558,359 217,471 17,317 116,462 28,800 16,646 4,675 1,190,872 $

250,000 100,000 217,471 18,000 70,000 28,800 4,675 688,946 $

801,639 739,287 217,471 17,317 82,970 28,800 12,498 4,675 1,904,657 $

500,000 500,000 217,471 18,000 80,000 28,800 4,675

100% 400% 0% 0% 14% 0% 0%

1,348,946

96%

CITY OF SUFFOLK, VIRGINIA PROPOSED FY 2018-19 OPERATING AND CAPITAL BUDGET GENERAL FUND Revenue Summary

Revenue Type

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

93,580 5,787 21,311 107,826 13,202 31,466 16,772 1,766,606 71,069 958,793 18,239 36,505 70 249,038 100,000 1,280 95,325

87,628 5,787 19,468 83,488 13,090 43,895 30,030 1,808,640 65,601 932,394 20,597 23,979 108 13,151 113,871 10,282 79,215

60,000 5,787 18,000 120,000 9,000 30,000 15,000 1,848,519 70,000 900,000 18,000 45,500 100 114,458 125,000 28,000 70,000

2017-2018 Projected

Budget 2018-2019 % Recommended Change

CHARGES FOR SERVICES Excess Fees - Circuit Court Clerk Sheriff's Fees (Serving Court Papers) Court Appointed Attorney Fees Court Security Fee Commonwealth Attorney's Fees Police Fire & Rescue EMS Fee Animal Control Fees Recreation & Special Event Fees Library Fines and Charges Tourism Special Event Fees Charges for Planning & Community Development Sale of Service - Capital Projects Administration Sale of Service - Road Maintenance (Police Weights & Measures) Sale of Service - Road Maintenance Fund (Landscape by P&R) Grave Openings Total Charges for Services

3,586,869 $

3,351,222 $

3,477,364 $

87,628 5,787 18,000 120,000 9,000 38,106 15,503 1,796,027 59,273 900,000 17,951 45,500 100 114,458 125,000 28,000 40,163 3,420,496 $

75,000 5,787 18,000 120,000 10,000 30,000 15,000 1,823,773 70,000 900,000 18,000 29,400 100 15,000 115,000 7,500 70,000

25% 0% 0% 0% 11% 0% 0% -1% 0% 0% 0% -35% 0% -87% -8% -73% 0%

3,322,560

-4%

3,000 4,000 5,000 700,000 250,000 7,000

0% 100% 0% 75% 0% 17%

MISCELLANEOUS REVENUE SRHA - Payment in Lieu of Taxes Sale of Salvage/Surplus Property Sale of Real Estate Delinquent Tax Collection Fee Miscellaneous Revenue Sales - Tourism Total Miscellaneous Revenue

4,518 12,532 741,023 293,185 6,835 $

1,058,093 $

10,474 9,599 719,506 242,613 7,118 989,309 $

3,000 2,000 5,000 400,000 250,000 6,000 666,000 $

10,416 5,066 510,492 278,166 11,332 815,472 $

969,000

45%

RECOVERED COSTS Reimbursement - Other Localities Reimbursement - School Board Reimbursement - Community Service Board Reimbursement - Jury Duty Compensation Reimbursement - Social Services Total Recovered Costs TOTAL REVENUE FROM FEES / CHARGES

2,731 406,863 171,671 1,441 106,241 $ $

688,947 $ 8,130,215 $

95,382 370,014 283,983 612 749,990 $ 8,242,414 $

95,000 441,680 500 537,180 $ 6,970,290 $

95,000 441,680 20,622 562 557,864 $ 8,645,185 $

95,000 447,194 500 -

0% 1% 0% -

542,694 8,014,000

1% 15%

REVENUE FROM THE COMMONWEALTH - NON CATEGORICAL AID Mobile Home Titling Tax Tax on Deeds - Grantors Tax Rolling Stock Tax Police House Bill 599 Personal Property Tax Relief Vehicle Rental Tax Local Fines Reversion Total Non-Categorical Aid

33,714 279,231 141,214 2,764,800 10,169,730 194,746 (38,378) $

13,545,057 $

20,094 288,770 126,736 2,853,820 10,169,730 130,414 13,589,564 $

15,000 350,000 130,000 2,853,819 10,169,730 130,000 13,648,549 $

20,094 350,000 130,000 2,853,819 10,169,730 130,000 13,653,643 $

15,000 350,000 130,000 2,959,411 10,169,730 130,000 13,754,141

0% 0% 0% 4% 0% 0% 1%

CITY OF SUFFOLK, VIRGINIA PROPOSED FY 2018-19 OPERATING AND CAPITAL BUDGET GENERAL FUND Revenue Summary

Revenue Type

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

1,001,955 906,612 164,058 208,918 88,860 509,050

1,005,885 904,808 163,423 209,025 46,977 481,399

1,026,702 933,199 166,610 213,431 46,399 491,630

2017-2018 Projected

Budget 2018-2019 % Recommended Change

SHARED EXPENSES Commonwealth Attorney Sheriff Commissioner of the Revenue Treasurer Registrar Circuit Court Clerk Total Shared Expenses

2,879,452 $

2,811,516 $

2,877,971 $

1,026,702 933,199 166,610 213,431 46,399 606,426 2,992,767 $

1,026,702 933,199 166,610 213,431 46,977 491,630 2,878,549

0% 0% 0% 0% 1% 0% 0%

CATEGORICAL AID Asset Forfeiture Funds Jurors' Fees Courthouse Maintenance Fees Public Assistance Grants Comprehensive Services Act Property Seizure Program - Police Wireless E911 Grant Miscellaneous Grants Four for Life Grant - EMS Fire Programs Fund Economic Development Incentive Program Library Aid Total Categorical Aid TOTAL STATE REVENUE

$ $

21,355 23,502 40,862 1,887,487 627,093 62,774 221,430 80 80,663 268,082 155,649

13,065 17,104 33,517 1,897,785 862,764 56,009 227,809 63,503 81,765 274,489 1,250,000 160,427

20,000 40,000 2,691,613 908,115 200,000 80,663 274,489 159,605

19,118 20,000 40,000 2,665,036 720,661 36,569 233,233 95 80,663 274,489 60,000 159,605

20,000 40,000 2,541,203 912,553 200,000 81,765 282,780 160,438

0% 0% -6% 0% 0% 1% 3% 1%

3,388,978 $ 19,813,487 $

4,938,237 $ 21,339,317 $

4,374,485 $ 20,901,005 $

4,309,469 $ 20,955,879 $

4,238,739 -3% 20,871,429 -0.1%

27,593 24,478 5,080,507 21,052 -

54,487 26,203 5,324,312 23,753 42,351

5,180,507 20,000 -

1,683 20,509 5,180,507 20,000 -

4,932,923 20,000 -

REVENUE FROM THE FEDERAL GOVERNMENT - NON CATEGORICAL AID Criminal Justice Services Grants Property Seizure Program - Police Public Safety DEA Overtime Public Assistance Grants Refuge Revenue Sharing (Dismal Swamp) Miscellaneous Grants TOTAL FEDERAL REVENUE

FUND TRANSFERS Transfer from Fund Balance Indirect Cost Return: Transfer from Road Maintenance Fund Transfer from Transit Transfer from Aviation Fund Transfer from Utility Fund Transfer from Stormwater Fund Transfer from Refuse Fund Transfer from Fleet Management Fund Transfer from Information Technology Fund Transfer from Risk Management Fund TOTAL OTHER REVENUE

TOTAL REVENUES

5,153,630 $

5,471,106 $

552,851 52,860 610,253 343,910 256,247 228,352 212,758 88,360

593,220 14,207 58,979 663,551 318,352 237,746 351,523 186,427 69,680

2,345,591 $

5,200,507 $

2,500,000

571,885 18,027 51,046 644,822 284,527 235,036 311,652 182,629 50,442

5,222,699 $

4,952,923

7,425,503

3,500,000

571,885 18,027 51,046 644,822 284,527 235,036 311,652 182,629 50,442

664,438 1,480 61,577 651,324 276,291 228,279 291,159 220,111 49,042

-5% 0% -5%

16% 21% 1% -3% -3% -7% 21% -3%

2,493,685 $

4,850,066 $

9,775,569 $

5,943,701

23%

194,695,882 $ 202,372,197 $

202,168,029 $

211,194,966 $

213,191,824

5.5%

CITY OF SUFFOLK, VIRGINIA PROPOSED FY 2018-19 OPERATING AND CAPITAL BUDGET GENERAL FUND Expenditure Summary Budget 2015-2016

2016-2017

2017-2018

Actual

Budget

2017-2018

Exp To Dec Exp

2018-2019

Request

Incr

2018-2019

Recommended Change

GENERAL GOVERNMENT City Council

City Manager Budget & Strategic Planning City Attorney Human Resources Commissioner of the Revenue Assessor

181,500

46% $

1,005,431

417,451 $

1,015,807

443,141 $

1,063,872

394,306 $

522,236

49%

1,063,871

431,306

9% $

1,080,358

422,192

7% 2%

265,554

325,508

333,847

163,492

49%

333,848

341,185

998,677

1,030,147

1,044,867

517,091

49%

1,046,475

1,060,831

1,042,454

1,043,659

1,138,291

537,465

47%

1,158,291

1,176,780

959,041

1,081,745

1,164,031

580,035

50%

1,165,230

1,088,733

-6%

1,456,020

1,551,733

1,677,130

811,814

48%

1,829,048

1,578,765

-6%

Treasurer

1,417,098

1,481,569

1,590,695

784,184

49%

1,701,890

1,497,881

-6%

Finance

1,291,551

1,294,015

1,686,315

784,856

47%

1,669,439

-1%

1,490,470

-12%

Purchasing

316,253

331,390

341,615

169,446

50%

364,337

350,933

Registrar

479,037

546,814

483,627

236,452

49%

502,165

529,627

10%

9,648,568 $

10,145,528 $

10,918,596 $

10,617,757

-3%

Total General Government

5,288,571

48% $

11,265,900

3% $

JUDICIAL 181,264

197,413

206,448

100,893

49%

206,448

209,413

General District Court

Circuit Court Judges

47,817

56,540

62,618

20,226

32%

102,618

64%

68,613

10%

Magistrate's Office

18,444

16,382

17,355

6,651

38%

17,355

17,611

Juvenile & Domestic Relations Court

12,587

11,719

15,854

5,135

32%

22,304

41%

16,460

747,991

693,781

973,435

255,366

26%

973,435

0% 2%

Court Services Unit Clerk of the Circuit Court

1,378,890

1,381,342

1,460,532

696,731

48%

1,496,068

1,496,437

Sheriff

2,407,204

2,663,124

2,644,433

1,301,239

49%

2,863,116

2,781,344

Commonwealth's Attorney

2,934,893

3,004,623

3,132,735

1,510,467

48%

3,231,378

3,170,916

7,729,091 $

8,024,925 $

8,513,410 $

3,896,709

46% $

8,912,722

5% $

8,734,229

Total Judicial

PUBLIC SAFETY Police Police - Emergency Communications Animal Shelter Management Community Development Services Fire and Rescue Fire and Rescue - Emergency Management Western Tidewater Regional Jail Total Public Safety

19,183,162

22,383,864

22,989,759

11,462,549

50%

23,909,750

23,233,201

1,585,326

1,861,574

1,964,927

975,022

50%

2,068,343

1,954,831

-1%

835,998

887,741

984,525

449,361

46%

1,029,779

1,006,913

2,256,477

2,415,904

2,505,934

1,253,054

50%

2,666,518

24,945,506

27,799,996

26,485,504

13,877,546

52%

29,975,745

13%

29,992,065

13%

28,160

35,078

39,727

14,121

36%

49,797

25%

20,997

-47%

4,303,091

4,364,037

4,364,052

2,182,026

50%

4,424,060

60,632,066

53,137,721 $

59,748,194 $

59,334,428 $

30,213,679

51% $

64,123,992

8% $

2% -100%

PUBLIC WORKS Public Works - Administration Capital Programs & Facilities Total Public Works

885,475

881,330

1,031,121

364,223

35%

957,618

-7%

953,938

-7%

3,483,316

3,804,397

3,990,453

2,026,128

51%

4,121,765

4,178,105

4,368,790 $

4,685,727 $

5,021,574 $

2,390,351

48% $

5,079,383

1% $

5,132,043

CITY OF SUFFOLK, VIRGINIA PROPOSED FY 2018-19 OPERATING AND CAPITAL BUDGET GENERAL FUND Expenditure Summary Budget 2015-2016

2016-2017

2017-2018

Actual

Budget

2017-2018

Exp To Dec Exp

2018-2019

Request

Incr

2018-2019

Recommended Change

HEALTH & WELFARE Social Services

9,993,234

10,835,317

12,245,979

4,869,406

40%

11,498,656

-6%

11,439,427

Children's Services Act

1,101,341

1,295,783

1,401,538

475,305

34%

1,401,538

1,405,339

Western Tidewater Health District

840,000

420,000

50%

864,000

840,000

Western Tidewater Community Service Board

281,152

295,210

147,605

50%

323,325

10%

295,210

12,215,727 $

13,252,252 $

14,782,727 $

54,096,838

54,900,378

56,383,718

54,096,838 $

54,900,378 $

56,383,718 $

Total Health & Welfare

5,912,317

-7%

40% $

14,087,519

-5% $

13,979,976

-5%

22,273,148

40%

60,386,646

22,273,148

40% $

60,386,646

7% $

60,386,646

EDUCATION Transfer to School Operating - Local Support Total Education

PARKS, RECREATION & CULTURAL Parks and Recreation - Administration Parks and Recreation - Office on Youth Parks and Recreation - Parks, Gateways & Maint. Parks and Recreation - Grounds Maintenance Parks and Recreation - Support Services

1,491,836

1,693,197

1,773,348

868,443

49%

1,774,999

2,839,269

139,394

102,913

103,754

39,863

38%

196,212

89%

60%

2,135,010

2,281,930

2,229,747

1,024,162

46%

2,477,358

11%

2,945,381

484,570

458,811

553,192

191,189

35%

609,915

10%

-100% -100%

-100% 32%

482,421

553,283

670,859

290,019

43%

847,896

26%

Parks and Recreation - Recreation

2,304,281

2,495,470

2,308,800

1,288,230

56%

2,865,140

24%

2,250,466

-3%

Library

2,613,660

2,857,826

3,113,800

1,573,564

51%

3,459,349

11%

3,314,118

5,275,469

49% $

11,349,235

163%

Total Parks, Recreation & Cultural

9,651,173 $

10,443,430 $

10,753,501 $

12,230,869

14% $

COMMUNITY DEVELOPMENT Planning and Community Development

1,060,857

1,342,086

1,547,193

763,713

49%

1,803,322

17%

4,064,993

Economic Development

2,491,756

3,747,220

840,993

597,400

71%

856,993

850,073

Tourism

552,216

589,802

716,579

358,677

50%

765,781

735,187

Media and Community Relations

643,701

695,131

712,506

340,479

48%

747,505

760,890

51,865

53,607

68,530

14,825

22%

68,630

69,085

4,800,394 $

6,427,847 $

3,885,800 $

987,235

983,896

980,916

987,235 $

983,896 $

980,916 $

Virginia Cooperative Extension Service Total Community Development

2,075,093

53% $

4,242,231

568,016

58%

1,763,066

568,016

58% $

1,763,066

9% $

6,480,228

67%

80%

1,029,970

80% $

1,029,970

OTHER PUBLIC SERVICES Local and Regional Organizations Total Other Public Services

NON-DEPARTMENTAL Non-departmental Transfer to Funds (Capital, Debt, Transit, Aviation)

466,002

323,728

610,000

62,908

10%

610,000

32,024,848

27,512,745

30,983,361

15,888,736

51%

33,668,793

34,239,675

11%

32,490,850 $

27,836,473 $

Total Non-departmental

31,593,361 $

15,951,644

50% $

34,278,793

8% $

34,849,675

10%

Total General Fund Expenditures

$ 189,126,386 $ 196,448,649 $ 202,168,029 $

93,844,997

46% $ 216,371,121

7% $

213,191,824

5.5%

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CITY COUNCIL DESCRIPTION The City Council is the legislative and policy making body of the City Government. It establishes policies, sets goals and priorities, and interprets and represents the needs of the community to ensure the economic, social, educational, and physical quality of the City. The City Council is supported by the City Clerk whose office is responsible for the preservation and maintenance of the legislative record; recording and publishing City Council minutes; serving as an information center to address inquiries from citizens, municipal departments, and agencies; the management of boards and commissions; and fulfilling research requests. FY 2018 ACCOMPLISHMENTS 

Prepared 100% of City Council retreat, regular meeting, special meeting, and work session minutes in accordance with the Code of Virginia.



Complied with 100% of Freedom of Information Act (FOIA) requests within five working days as prescribed by the Code of Virginia.



Prepared and disseminated 100% of City Council ordinances and resolutions within five days of approval.



Expanded the availability of electronic records internally and externally. FY 2019 OBJECTIVES 

To prepare 100% of City Council meeting minutes in accordance with the Code of Virginia.



To comply with 100% of Freedom of Information Act requests within five working days as prescribed by the Code of Virginia.



To disseminate 100% of City Council ordinances and resolutions within five days of approval.



To prepare all boards and commissions records accurately and to prepare all ceremonial items as requested and approved by City Council.



To expand the availability of electronic records both internally and externally.

STATISTICS/PERFORMANCE MEASURES City Council meetings held Average time to post Council actions to City website Percentage Council Member attendance at public meetings Public inquiries received Average response time to public inquiries

FY 17 Actual 48 2 days 100% 2,000 2 days

FY 18 Projected 48 2 days 100% 2,200 2 days

FY 19 Estimate 48 2 days 100% 2,200 2 days

Department: City Council Budget Detail 2015-2016 Actual

Account Number: 100-1111051100.02 52100 52210 52400 53100 53500 53600 54100 54500 55210 55230 55500 55810 55840 56001 56012 56017 56026

Salaries and Wages FICA VRS Retirement Group Life Professional Services Printing and Binding Advertising Information Technology Risk Management Postal Services Telecommunications Travel and Training Dues & Association Memberships Code Expense Office Supplies Books and Subscriptions Copier Costs Special Events

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

248,699 18,544 17,397 1,496 495 13,610 87,450 974 7,613 11,387 355 2,946 2,521 3,964 -

256,191 19,052 14,691 1,745 11,910 108,659 367 7,832 6,468 300 3,098 2,490 4,159 6,179

258,889 19,805 14,989 1,780 5,000 13,288 22,169 1,000 7,208 15,000 500 10,000 5,500 4,178 15,000

129,445 9,636 7,494 890 6,644 11,085 292 2,982 2,380 65 2,251 1,692 1,672 4,972

50% 49% 50% 50% 0% 50% 50% 29% 41% 16% 13% 23% 31% 40% 33%

258,889 19,805 14,989 1,780 20,000 500 1,000 13,288 22,169 1,000 7,208 20,000 500 20,000 6,000 4,178 20,000

417,451

443,141

394,306

181,500

46%

431,306

2018-2019 % Recommended Change

0% $ 0% 0% 0% 300% 0% 0% 0% 0% 33% 0% 100% 9% 0% 33% 9%

262,287 20,065 15,001 1,825 5,000 41,863 21,648 1,000 8,007 15,000 500 5,000 5,500 4,496 15,000

1% 1% 0% 3% 0% 215% -2% 0% 11% 0% 0% -50% 0% 8% 0%

422,192

56026 - Special Events: Christmas Party, & Peanut Fest City Reception and special event sponsorships Personnel Summary

Range

Class Mayor Councilman City Clerk 127 Deputy City Clerk

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2018-2019 Requested

2018-2019 Recommended

1 7 1 1

CITY MANAGER DESCRIPTION The City Manager is the Chief Executive Officer of the City of Suffolk and is responsible for the day-today administration of City Government. The City Manager recommends policy alternatives to the City Council and implements the policies and priorities established by the governing body in accordance with the City Charter, City Code and Ordinances, and State and Federal regulations. Other essential activities and duties include oversight of operating departments, coordination of legislative affairs with state and congressional leaders, and serving as a liaison to businesses, community organizations, and various local and regional boards and commissions. FY 2018 ACCOMPLISHMENTS 

Affirmed strong bond ratings on the City’s general obligation bonds (AAA/Aa1).



Awarded the Distinguished Budget Presentation Award and Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association (GFOA).



Initiated capital improvement projects to improve the quality of life of citizens including the new elementary school and middle school projects, various roadway and intersection improvements, public safety enhancements, and storm drainage and utility improvements.

FY 2019 OBJECTIVES 

To improve the overall efficiency and effectiveness of City Government by continuing to refine the City’s administrative and business practices. (Civic Engagement and Responsive City Services)



To continue strengthening the City’s financial position by adhering to adopted financial policies and best financial management practices and encouraging job growth and capital investment in the community. (Financial Stability)



To ensure the delivery of high quality services and programs to the citizens of Suffolk. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Bond Rating: Moody’s Standard & Poor’s Fitch Fund Balance at/above 12% per City Financial Policies GFOA Certificate of Excellence in Financial Reporting GFOA Distinguished Budget Presentation Award Jobs created Private Investment

FY 17 Actual

FY 18 Projected

FY 19 Estimate

Aa1 AAA AAA 16.0%   500 $80M

Aa1 AAA AAA 16.8%   750 $100M

Aa1 AAA AAA 17.0%   700 $85M

Department: City Manager Budget Detail 2015-2016 Actual

Account Number: 100-1211051100.02 51100.04 51100.14 52100 52210 52400 53100 54100 54200 54500 55210 55230 55310 55410 55500 55810 56001 56012 56017 58200

Salaries and Wages Salaries and Wages - Overtime Transportation Expense FICA VRS Retirement Group Life Professional Services Information Technology Fleet Risk Management Postal Services Telecommunications Employer HDHP Expense Lease/Rent of Equipment Travel and Training Dues and Association Memberships Office Supplies Books and Subscriptions Copier Costs Capital Outlay

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

648,757 70 9,800 43,935 87,840 8,400 62,400 48,471 2,016 61,826 727 8,044 617 6,079 2,835 3,145 205 10,264 -

665,986 19 13,200 43,932 73,961 8,784 54,432 46,293 2,999 76,649 48 9,221 525 2,583 4,275 1,858 278 10,764 -

676,811 13,200 51,776 74,652 8,866 60,000 48,497 3,037 77,228 1,000 9,439 1,000 20,000 2,833 2,500 1,500 11,532 -

343,965 64 6,600 19,952 37,939 4,506 28,656 24,248 815 38,614 19 3,572 3,976 3,764 1,223 4,323 -

51% $ 50% 39% 51% 51% 48% 50% 27% 50% 2% 38% 0% 20% 133% 49% 0% 37% -

1,005,431

1,015,807

1,063,872

522,236

49%

% Change

2018-2019 % Recommended Change

676,811 13,200 51,776 74,652 8,866 60,000 48,497 3,037 77,228 1,000 9,439 1,000 20,000 2,833 2,500 1,500 11,532 -

0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% -

705,127 13,200 53,942 75,942 9,237 60,000 30,138 3,842 75,870 1,000 10,647 1,000 20,000 2,833 2,500 1,500 13,580 -

1,063,871

1,080,358

4% 0% 4% 2% 4% 0% -38% 27% -2% 0% 13% 0% 0% 0% 0% 0% 18% 2%

53100 - Professional Services: Legislative Services Personnel Summary

Range

Class

146 145 130 125 121

City Manager Deputy City Manager Chief of Staff Administrative Analyst Administrative Assistant Executive Secretary

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2018-2019 Requested

2018-2019 Recommended

1 1 1 2 1 1

1 1 1 1 1 2

BUDGET AND STRATEGIC PLANNING DESCRIPTION The Division of Budget and Strategic Planning provides financial and management information, control, and guidance to the City Council, City Manager, and City departments. The primary responsibilities of the division include the development and execution of the Annual Financial Plan and multi-year Capital Improvement Program, oversight of City department budgets and funds, strategic financial planning and fiscal impact analysis. FY 2018 ACCOMPLISHMENTS 

Achieved 100% of the City’s financial policy goals through the adopted annual operating budget.



Awarded the Distinguished Budget Presentation Award from the Government Finance Officers Association (GFOA) for the ninth consecutive year reflecting the achievement of the highest principles in governmental budgeting.

FY 2019 OBJECTIVES 

To develop a balanced budget in compliance with the City Charter and within local and state mandated timeframes for financial plan development. (Financial Stability)



To provide quarterly budget status reports to the City Manager, City Council, City Departments, and citizens of Suffolk within 30 days of the end of each quarter. (Financial Stability)



To review and submit at least 95% of budget adjustment requests for processing within 48 hours of receipt from city departments. (Financial Stability)

STATISTICS/PERFORMANCE MEASURES Balanced Budget prepared within prescribed timeframes GFOA Distinguished Budget Award received Financial Policies: Budgeted capital projects meet 3% “Pay Go” policy Debt as a percentage of assessed value at/below 4% Debt as a percentage of general gov’t expenditures at/below 10% Fund Balance at/above 12% per City Financial Policies Variance in actual to projected General Fund revenue Percent of budget transfers reviewed/processed within 48 hours

FY 17 Actual  

FY 18 Projected  

FY 19 Estimate  

3.0% 2.2% 9.5% 16.0% 2.7% 100%

3.1% 2.1% 8.8% 16.8% 3.0% 100%

3.0% 2.2% 8.3% 17.0% 3.0% 100%

Division: Budget & Strategic Planning (Department of Finance) Budget Detail 2015-2016 Actual

Account Number: 100-1244051100.02 52100 52210 52400 53600 54100 54500 55210 55230 55310 55500 55810 56001 56012 56017 58200

Salaries and Wages FICA VRS Retirement Group Life Advertising Information Technology Risk Management Postal Services Telecommunications Employer HDHP Expense Travel and Training Dues and Association Memberships Office Supplies Books and Subscriptions Copier Costs Capital Outlay

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

2018-2019 % Recommended Change

172,317 12,723 23,424 2,055 1,820 11,114 35,134 26 850 690 696 4,706 -

226,840 16,724 25,020 2,972 2,417 10,079 32,739 55 708 990 110 690 1,415 4,748 -

230,387 17,625 25,412 3,018 2,000 10,900 33,061 100 1,387 2,000 1,200 1,500 200 5,058 -

115,194 8,402 12,706 1,509 5,450 16,531 53 292 180 171 690 337 1,978 -

50% 48% 50% 50% 0% 50% 50% 53% 21% 9% 58% 22% 0% 39% -

230,387 17,625 25,412 3,018 2,000 10,900 33,061 100 1,387 2,000 1,200 1,500 200 5,058 -

0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% -

236,148 18,065 25,433 3,094 2,000 12,559 32,485 100 1,387 2,000 1,200 1,500 200 5,014 -

3% 3% 0% 3% 0% 15% -2% 0% 0% 0% 0% 0% 0% -1% -

265,554

325,508

333,847

163,492

49%

333,848

341,185

Personnel Summary

Range

Class 138 Assistant Director of Finance - Budget 133 Budget Analyst

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2018-2019 Requested

2018-2019 Recommended

1 2

CITY ATTORNEY DESCRIPTION The City Attorney is the head of the Department of Law and chief legal advisor of the City Council, the City Manager, and all departments, boards, commissions, and agencies of the City including the Economic Development Authority. The Department of Law institutes and defends all legal proceedings which it deems necessary and proper to protect the interests of the City of Suffolk. FY 2018 ACCOMPLISHMENTS 

Successfully represented the City in court on various matters including condemnation, juvenile and domestic relations cases, and property maintenance violations.



Reviewed and drafted documents to provide for the City to receive $578,000 in federal funding for the City’s transit service.



Closed on the sale of various parcels of land in support of City economic development, transportation, and public utilities projects.



Prepared and executed economic development investment program agreements for Atarfil USA and Welspun USA which are investing over $6.8M in the City.



Provided training for Department of Social Services and Police Department personnel.

FY 2019 OBJECTIVES 

To limit the use of outside counsel unless there is no attorney in the office with the legal proficiency required to provide the service or if a conflict of interest exists. (Financial Stability)



To respond to requests for legal services to City Council, departments, boards, and commissions in a timely manner. (Civic Engagement and Responsive City Services)



To provide training to City staff on legal issues affecting the City. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Request for legal services Contract reviews Court appearances Real Estate matters handled: Deeds Easements Closings

FY 17 Actual 1,421 263 166

FY 18 Projected 1,475 270 176

FY 19 Estimate 1,500 275 176

9 31 39

10 49 40

10 50 40

Department: City Attorney Budget Detail 2015-2016 Actual

Account Number: 100-1221051100.02 52100 52210 52400 53100 53100.11 53600 54100 54500 55210 55230 55310 55500 55810 56001 56012 56017

Salaries and Wages FICA VRS Retirement Group Life Professional Services Legal Services Advertising Information Technology Risk Management Postal Services Telecommunications Employer HDHP Expense Travel and Training Dues and Association Memberships Office Supplies Books and Subscriptions Copier Costs

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

2018-2019 % Recommended Change

669,817 47,850 92,638 8,183 2,483 3,432 576 52,564 80,046 1,149 5,619 1,882 11,644 3,927 3,957 3,987 8,923

697,897 49,098 76,602 9,713 4,824 3,236 49,737 98,105 904 6,103 1,800 11,695 3,837 2,961 4,621 9,016

701,220 53,643 77,345 9,186 5,000 3,636 1,000 51,848 99,444 1,500 6,977 10,000 5,633 5,000 4,000 9,435

352,576 24,005 38,922 4,933 702 1,800 25,924 49,722 233 2,691 360 6,246 2,510 491 2,200 3,775

50% 45% 50% 54% 14% 50% 0% 50% 50% 16% 39% 62% 45% 10% 55% 40%

701,220 53,643 77,345 9,186 5,000 3,744 1,000 51,848 99,444 1,500 6,977 11,500 5,633 5,000 4,000 9,435

0% 0% 0% 0% 0% 3% 0% 0% 0% 0% 0% 15% 0% 0% 0% 0%

723,397 55,340 77,910 9,476 5,000 3,744 1,000 41,127 97,719 1,500 7,940 11,500 5,633 5,000 4,000 10,545

998,677

1,030,147

1,044,867

517,091

49%

1,046,475

1,060,831

3% 3% 1% 3% 0% 3% 0% -21% -2% 0% 14% 15% 0% 0% 0% 12% 2%

Personnel Summary

Range

144 135/138/140 130 127 124 120

Class City Attorney Deputy City Attorney Assistant City Attorney I-III Paralegal Administrator Legal Services Coordinator Paralegal Legal Secretary

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2018-2019 Requested

2018-2019 Recommended

1 1 3 1 1 1 1

HUMAN RESOURCES DESCRIPTION The Department of Human Resources provides support to the City Manager and City departments in the recruitment, hiring, development, and retention of employees. These services are provided through data collection, needs projection, recruitment, selection, retention, general training, advice to management, and review of human resources policies and procedures. The Department oversees ongoing programs related to employee health and welfare, employee recognition, and employee relations with internal and external customers. FY 2018 ACCOMPLISHMENTS 

Collaborated with the Department of Fire and Rescue to design and implement an entry level hiring process and promotion process for lieutenants and captains.



Provided senior and middle management training and network opportunities, training classes for general employees, and an administrative assistant certification program to expand the leadership skills and knowledge of the City workforce.



Conducted an employee engagement survey and began implementation of action plan to improve targeted areas identified as “drivers” of engagement.



Implemented a new employee onboarding program to enhance employee engagement upon initial hire, communicate the City’s vision, mission, and policies with applicants, and train supervisors on methods for engaging new employees throughout the first year of employment.



Initiated the Virginia Department of Motor Vehicles Driver Alert Data Exchange program for all departments to proactively notify Human Resource representatives when an employee’s driving status has changed.

FY 2019 OBJECTIVES 

To maintain a well-trained and engaged workforce now and in the future. (Civic Engagement and Responsive City Services)



To develop and implement policies and programs to support competitive compensation practices consistent with the City’s fiscal condition. (Civic Engagement and Responsive City Services)



To develop and implement employee engagement and recognition initiatives based on employee focus group feedback. (Civic Engagement and Responsive City Services)



To implement a technology solution for managing, tracking and evaluating employee performance using performance management and evaluation tools. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Employee Turnover Rate New Hires Percent of Vacant Positions Training Programs: Training programs provided for City staff Training program participants

FY 17 Actual 6.5% 175 14.5% 12 300

FY 18 Projected 6.5% 160 6.0% 14 600

FY 19 Estimate 6.5% 160 6.0% 12 425 42

Department: Human Resources Budget Detail 2015-2016 Actual

Account Number: 100-1222051100.02 51100.04 51100.06 52100 52210 52400 52820 53100 53500 53600 54100 54500 55210 55230 55310 55500 55810 55841 56001 56012 56017 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Tuition Assistance Professional Services Printing and Binding Advertising Information Technology Risk Management Postal Services Telecommunications Employer HDHP Expense Travel & Training Dues and Association Memberships Service Awards Office Supplies Books and Subscriptions Copier Costs Capital Outlay

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

2018-2019 % Recommended Change

487,912 82 23,192 37,938 64,669 5,970 97,209 465 3,594 183,079 87,737 6,848 5,284 330 11,312 2,426 14,468 5,953 75 3,911 -

504,352 1,414 28,868 39,894 55,806 6,628 82,028 367 2,239 183,194 76,641 3,842 5,384 730 18,919 4,250 18,147 7,024 3,931 -

513,870 31,088 41,689 56,680 6,732 30,000 65,000 10,000 236,471 77,132 3,500 6,994 18,000 980 25,000 8,000 3,000 4,155 -

254,219 (1,286) 11,373 19,691 28,039 3,330 8,425 42,468 800 118,235 38,566 1,618 2,031 180 5,694 309 535 1,558 1,679 -

49% 37% 47% 49% 49% 28% 65% 8% 50% 50% 46% 29% 32% 32% 2% 19% 0% 40% -

513,870 31,088 41,689 56,680 6,732 30,000 85,000 10,000 236,471 77,132 3,500 6,994 18,000 980 25,000 8,000 3,000 4,155 -

0% 0% 0% 0% 0% 0% 31% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% -

521,131 31,865 42,304 56,126 6,827 30,000 65,000 10,000 263,341 75,785 3,500 11,194 18,000 980 25,000 8,000 3,000 4,727 -

1% 3% 1% -1% 1% 0% 0% 0% 11% -2% 0% 60% 0% 0% 0% 0% 0% 14% -

1,042,454

1,043,659

1,138,291

537,465

47%

1,158,291

1,176,780

55500 - Travel & Training: City wide training. Personnel Summary

Range

Class 144 138 135 135 130/133 122

Director of Human Resources Assistant Director of Human Resources Training Manager Human Resources Manager Human Resources Generalist/Sr Human Resources Assistant

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2018-2019 Requested

2018-2019 Recommended

1 1 1 1 1 2

1 1 1 1 2 1

COMMISSIONER OF THE REVENUE DESCRIPTION The Office of the Commissioner of the Revenue is required by Section 15.2-1600 of the Code of Virginia. The Commissioner of the Revenue is an elected official whose responsibilities are to assess individual personal property, business personal property, and machinery and tools for taxation and issue City business licenses and administer special taxes on meals, lodging, cigarettes, and admissions. The Office also processes state income and estimated tax returns, assesses public service corporations, maintains the City’s personal property record and assessment books, enforces City business license codes, and assists individuals and businesses with tax and license inquiries, as well as with income and estimated tax inquiries. FY 2018 ACCOMPLISHMENTS 

Assessed all personal property and other local taxes in accordance with the Code of Virginia and Suffolk City Code.



Achieved 100% compliance with the state income tax audit.



Responded to all customer inquiries within one business day.



Obtained certification with the Weldon Cooper Center for Public Service.



Maintained membership of all eligible deputies in the Career Development Program of the Commissioners of the Revenue Association of Virginia.

FY 2019 OBJECTIVES 

To assess all personal property and other local taxes in accordance with the Code of Virginia and Suffolk City Code. (Civic Engagement and Responsive City Services)



To achieve 100% audit compliance with the Auditor of Public Accounts, Commonwealth of Virginia. (Civic Engagement and Responsive City Services)



To respond to all customer inquiries within one business day. (Civic Engagement and Responsive City Services)



To enroll all eligible deputies in the Career Development Program of the Commissioners of Revenue Association of Virginia. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Number of Tax Accounts: Meals Lodging Admissions Business Licenses Personal Property

CY 15 Actual

CY 16 Actual

CY 17 Actual

334 14 4 5,268 131,889

363 16 9 5,627 139,263

384 16 7 5,821 144,890

Department: Commissioner of the Revenue Budget Detail 2015-2016 Actual

Account Number: 100-1231051100.02 51100.04 51100.06 52100 52210 52400 53500 53600 54100 54500 55210 55230 55500 55810 56001 56012 56017 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Printing and Binding Advertising Information Technology Risk Management Postal Services Telecommunications Travel and Training Dues and Association Memberships Office Supplies Books and Subscriptions Copier Costs Capital Outlay

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

2018-2019 % Recommended Change

549,608 13 27,729 41,376 73,482 6,458 4,543 346 85,622 105,202 16,398 5,137 4,578 950 24,393 1,538 11,669 -

596,841 441 28,577 45,213 65,932 7,830 4,939 297 133,085 130,542 14,437 4,619 4,676 1,025 30,156 1,279 11,856 -

614,817 30,290 49,351 67,814 8,054 5,100 350 175,229 132,112 16,100 7,633 6,000 1,530 32,850 1,845 14,955 -

308,283 12,729 23,277 33,907 4,027 315 20 87,614 66,056 8,682 1,596 1,544 670 25,207 1,110 5,000 -

50% 42% 47% 50% 50% 6% 6% 50% 50% 54% 21% 26% 44% 77% 60% 33% -

614,817 30,290 49,351 67,814 8,054 6,100 350 175,229 132,112 16,100 7,633 6,200 1,575 32,850 1,800 14,955 -

0% 0% 0% 0% 0% 20% 0% 0% 0% 0% 0% 3% 3% 0% -2% 0% -

630,193 31,047 50,585 67,872 8,256 6,100 350 82,758 129,798 16,100 7,634 6,200 1,575 32,850 1,800 15,616 -

3% 2% 3% 0% 3% 20% 0% -53% -2% 0% 0% 3% 3% 0% -2% 4% -

959,041

1,081,745

1,164,031

580,035

50%

1,165,230

1,088,733

-6%

Personnel Summary

Range

Class

138 132 125 127 124 122 121 118

Commissioner of the Revenue Chief Deputy Commissioner of the Revenue Auditor Business Tax Investigator Deputy Commissioner of the Revenue IV Deputy Commissioner of the Revenue III Deputy Commissioner of the Revenue II Deputy Commissioner of the Revenue I Customer Service Representative

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

1 1 1 1 1 1 3 2 1

1 1 1 1 1 1 3 3

2018-2019 Requested

2018-2019 Recommended 1 1 1 1 1 1 3 3

1 1 1 1 1 1 3 3 12

NOTE: Comp Board provides partial salary reimbursement for 9 of 12 full time positions with reimbursement by the State and contribution by the City for the balance for operations.

CITY ASSESSOR DESCRIPTION The purpose of the City Assessor’s Office is to discover, list, and value all real property in the City of Suffolk. Real estate values are based on local market conditions and governed by Section 58.1-3200 of the Code of Virginia, which requires assessments to reflect one hundred percent of market value. FY 2018 ACCOMPLISHMENTS 

Refined reporting methodology and electronic approval process for exonerations, supplements and assessment updates.



Continued conversion efforts and conducted training for all office staff on the Vision Appraisal CAMA System.



Continued quantitative inspection tracking for the purpose of International Association of Assessing Officers standard compliance and workflow monitoring.



Finalized comparative aerial analysis preparation of existing properties (CONNECT Assessment)

FY 2019 OBJECTIVES 

Finalize plans regarding the phase out of the existing Appraisal Plus CAMA System. (City Engagement and Responsive City Services)



Continue with implementation of Vision Appraisal Tablets for electronic documentation of property inspections. (City Engagement and Responsive City Services)



To develop a comprehensive building permit database. (City Engagement and Responsive City Services)



To continue application of standardized techniques for land valuation and attribute difference adjustments. (City Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Real Property Parcels Assessed Single Family Urban/Suburban Multi Family Commercial/Industrial Agricultural (20-99 acres) Agricultural (>99 acres)

FY 17 Actual

FY 18 Projected

FY 19 Estimate

34,564 112 2,424 1,297 417

34,795 115 2,418 1,304 418

35,052 114 2,419 1,309 417

Department: City Assessor Budget Detail 2015-2016 Actual

Account Number: 100-1232051100.02 51100.04 51100.06 51100.27 52100 52210 52400 53200 53500 53600 54100 54200 54500 55210 55230 55500 55810 56001 56011 56012 56014 56017 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time Special Compensation FICA VRS Retirement Group Life Temporary Services Printing and Binding Advertising Information Technology Fleet Risk Management Postal Services Telecommunications Travel and Training Dues and Association Memberships Office Supplies Uniforms & Wearing Apparel Books and Subscriptions Other Operating Supplies Copier Costs Capital Outlay

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

2018-2019 % Recommended Change

832,358 1,077 60,422 116,601 10,194 8,756 2,370 697 184,735 19,419 153,959 18,549 6,332 17,200 3,878 3,988 1,505 5,146 8,834 -

926,259 8 745 67,138 102,453 12,168 4,071 575 174,806 19,109 187,167 16,079 5,492 15,357 3,545 3,000 4,163 8,917 680

952,127 2,100 72,998 105,020 12,473 7,000 780 222,714 22,434 202,688 23,180 8,149 19,000 4,920 5,500 1,500 5,147 9,400 -

467,781 2,226 33,889 51,476 6,297 15,203 111,357 8,956 101,344 1,030 2,839 1,150 225 2,476 1,815 3,752 -

49% 0% 46% 49% 50% 0% 0% 50% 40% 50% 4% 35% 6% 5% 45% 0% 35% 40% -

1,079,159 2,100 82,556 119,031 14,137 7,500 780 222,714 22,434 202,688 23,000 8,149 20,000 3,500 5,500 1,500 4,000 900 9,400 -

13% 0% 13% 13% 13% 7% 0% 0% 0% 0% -1% 0% 5% -29% 0% 0% -22% 0% -

965,311 2,100 74,007 103,964 12,646 7,500 780 121,526 24,417 187,544 23,000 10,327 20,000 3,500 5,500 1,500 4,000 900 10,244 -

1% 0% 1% -1% 1% 7% 0% -45% 9% -7% -1% 27% 5% -29% 0% 0% -22% 9% -

1,456,020

1,551,733

1,677,130

811,814

48%

1,829,048

1,578,765

-6%

53500 - Printing and Binding: Assessment notices. Personnel Summary

Range

138 134 131 131 126/127/130 125 123 121 121 119

Class Assessor Deputy Assessor Real Estate Valuations/Cama Analyst Residential Appraiser Supervisor Commercial Appraiser Appraiser I-III Senior Land Records Technician Land-Use Compliance Coordinator Land Records Technician Executive Secretary Office Assistant

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2018-2019 Requested

% Change

2018-2019 Recommended

1 1 1 1 2 6 1 1 1 1 1

1 1 1 1 2 7 1 1 1 1 1

1 1 1 1 2 6 1 1 1 1 1

1 1 1 1 2 9 1 1 1 1 1

1 1 1 1 2 6 1 1 1 1 1

CITY TREASURER DESCRIPTION The scope of the Treasurer's Office includes the collection of state and local funds, the disbursements and investment of local funds, and the accounting of those funds. The Treasurer is responsible for all activities related to the receipt, deposit, investment, reconciliation, and disbursements of funds. The integrity of the operation of the Treasurer's Office revolves around the proper use of government accounting. This ensures that the public funds entrusted to the Treasurer's care are monitored in a fiscally responsible manner. The Treasurer is personally responsible for the locality's funds. The legal authority for the Treasurer's duties is grounded in the Constitution of Virginia, the Code of Virginia, local ordinances and charter provisions, case law from court decisions, and opinions of the Attorney General. FY 2018 ACCOMPLISHMENTS 

Maintained a current 3 year combined real estate and personal property tax collection rate of 99.46%.



Continued management of the collection of storm water maintenance and refuse fees with a 98% collection rate.



Continued to assist in maintaining the City’s bond rating at AAA and issuance of debt.



Continued management of the State Set-Off Debt Collections program providing for the collection of over $8.8M over the last 11 years.



Provided leadership toward completion of the tax assessment, billing and collection hardware and software conversion from the AS400 based BAI software to the web-based PCI software.

FY 2019 OBJECTIVES 

To update and convert the E-Treasurer services to the Sturgis webpage links for efficiency and improved customer service. (Financial Stability)



To implement and use the State Set-Off Debt Collections Program and DMV Block processes for the collection of taxes or other charges owed and to help improve revenue results. (Financial Stability)



To implement the Virginia Employment Commission (VEC) automated file transfer process for the collection of taxes or other charges owed, via notice of tax-lien and demand for payment in accordance with Section 58.1-3952 of the Code of Virginia. (Financial Stability)

STATISTICS/PERFORMANCE MEASURES Tax Collection Rate: Real Estate Personal Property Storm Water Maintenance Fee Vehicle License Fee Refuse Collection Fee Number of Online Payments processed Debt Set Off: Claims filed Value of claims filed Amount of claims collected

FY 17 Actual

FY 18 Projected

FY 19 Estimate

98% 97% 98% 90% 97% 22,498

98% 97% 98% 90% 97% 23,500

27,009 $11.9M $1.1M

30,000 $10.4M $900,000

Department: City Treasurer Budget Detail 2015-2016 Actual

Account Number: 100-1241051100.02 51100.04 51100.06 52100 52210 52400 53300 53500 53600 54100 54200 54500 55210 55230 55310 55410 55500 55810 56001 56012 56015 56017 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Repair and Maintenance Printing and Binding Advertising Information Technology Fleet Risk Management Postal Services Telecommunications Employer HDHP Expense Lease/Rent of Equipment Travel and Training Dues and Association Memberships Office Supplies Books and Subscriptions Merchandise for Resale Copier Costs Capital Outlay

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

776,543 39 15,365 58,220 107,357 9,277 126 120 1,976 104,780 1,230 131,520 139,936 7,790 180 10,544 1,985 12,224 2,202 14,046 21,638 -

799,181 81 29,857 60,495 88,079 10,461 136 2,036 137,182 3,678 174,139 107,898 8,055 300 9,469 2,224 11,371 2,155 12,520 22,253 -

841,008 30,524 66,672 92,763 11,017 1,000 1,800 180,674 6,100 176,156 106,000 10,968 750 7,000 1,985 15,000 1,330 16,600 23,348 -

419,626 7,168 15,506 32,379 46,201 5,572 141 445 90,338 1,458 88,078 50,201 3,109 180 85 2,800 2,691 5,660 1,763 1,603 9,180 -

50% $ 51% 49% 50% 51% 14% 25% 50% 24% 50% 47% 28% 11% 40% 136% 38% 133% 10% 39% -

1,417,098

1,481,569

1,590,695

784,184

49%

% Change

920,726 30,524 72,771 101,556 12,062 1,000 2,350 180,674 6,100 176,156 115,000 10,968 4,250 9,100 2,035 15,300 1,370 16,600 23,348 1,701,890

2018-2019 % Recommended Change

9% $ 0% 9% 9% 9% 0% 31% 0% 0% 0% 8% 0% 467% 30% 3% 2% 3% 0% 0% 7%

859,696 31,287 68,160 92,589 11,262 1,000 2,350 51,371 7,366 173,072 115,000 12,237 9,100 2,035 15,000 5,620 16,600 24,135 1,497,881

2% 3% 2% 0% 2% 0% 31% -72% 21% -2% 8% 12% -100% 30% 3% 0% 323% 0% 3% -6%

NOTE: Comp Board provides partial salary reimbursement for 11 of 17 full time positions with reimbursement by the State and contribution by the City of the balance annually for operations.

Personnel Summary

Range

Class

133 133 130 127 124 122 121 121

Treasurer Compliance Manager Chief Deputy Treasurer I - Accounting Chief Deputy Treasurer I - Operations Deputy Treasurer IV Deputy Treasurer III Deputy Treasurer II Deputy Treasurer I Executive Secretary

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

1 1 1 1 2

1 1 1 1 4

2018-2019 Requested 1 1 1 1 5 1 2 6

4 5 1

3 5 16

2018-2019 Recommended

1 1 1 1 4 3 5 16

FINANCE DESCRIPTION The Department of Finance provides for the general accounting, payroll, accounts payable, accounts receivable, and timely and accurate financial reporting of City funding. The Department is responsible for the issuance of general obligation and revenue bonds and other structure debt, as well as the administration of debt. FY 2018 ACCOMPLISHMENTS 

Obtained an unmodified opinion for the FY 20162017 financial audit.



Refunded $61.2 million in bonds achieving in excess of $7.7M in debt service savings.



Affirmed the City’s AAA bond ratings with Fitch and Standard & Poor’s, and Aa1 with a revised positive outlook from Moody’s rating agencies.



Received the Government Finance Officers Association (GFOA) Award for Excellence in Financial Reporting and Outstanding Achievement In Popular Annual Financial Reporting.

FY 2019 OBJECTIVES 

To maintain the City’s strong bond ratings with the major rating agencies. (Financial Stability)



To make financial information accessible to the citizens by publishing the Popular Annual Financial Report and the Citizen’s Centric Report (Civic Engagement and Responsive City Services)



To attain the Government Finance Officers Association (GFOA) award for the City’s Comprehensive Annual Financial Report (CAFR). (Financial Stability)

STATISTICS/PERFORMANCE MEASURES Annual Audit Audit Opinion Received GFOA Certificate of Excellence Received Number Transactions Processed: Accounts Payable Payroll Value of Transactions Processed: Accounts Payable Payroll

FY 17 Actual Unmodified 

FY 18 Projected

FY 19 Estimate

Unmodified 

40,690 24

42,000 24

$184M $70.8M

Department: Finance - Administration and Accounting Budget Detail 2015-2016 Actual

Account Number: 100-1242051100.02 51100.04 51100.06 52100 52210 52400 53100 53100.02 53200 53500 54100 54500 55210 55230 55310 55500 55810 56001 56012 56017

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Professional Services Accounting and Auditing Services Temporary Help Service Fees Printing and Binding Information Technology Risk Management Postal Services Telecommunications Employer HDHP Expense Travel and Training Dues and Association Memberships Office Supplies Books and Subscriptions Copier Costs

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

2018-2019 % Recommended Change

698,923 567 50,631 92,172 6,871 18,265 133,135 15,099 106,485 140,180 9,255 4,879 4,069 870 3,742 225 6,183

674,995 506 48,781 73,635 8,459 12,041 107,773 2,300 11,720 136,040 184,997 10,152 4,396 138 4,948 1,883 4,946 60 6,245

919,173 70,317 101,385 12,041 55,380 130,700 14,215 182,379 165,168 9,000 6,552 5,631 1,645 4,430 635 7,665

367,082 863 26,440 40,384 4,713 29,058 122,128 3,399 3,450 91,190 82,584 3,545 1,827 1,762 1,095 2,661 2,676

40% 38% 40% 39% 52% 93% 24% 50% 50% 39% 28% 31% 67% 60% 0% 35%

919,173 70,317 101,385 12,041 35,380 130,700 14,215 182,379 165,168 7,758 6,552 10,031 1,610 4,430 635 7,665

0% 0% 0% 0% -36% 0% 0% 0% 0% -14% 0% 78% -2% 0% 0% 0%

865,761 66,231 93,242 11,341 35,380 140,700 14,215 50,235 173,082 7,758 6,859 10,031 1,610 4,430 635 8,959

-6% -6% -8% -6% -36% 8% 0% -72% 5% -14% 5% 78% -2% 0% 0% 17%

1,291,551

1,294,015

1,686,315

784,856

47%

1,669,439

-1%

1,490,470

-12%

Personnel Summary

Range

Class 144 138 135 135 133 132 131 130 127 124 123 121

Director of Finance Assistant Director of Finance - Comptroller Financial Reporting and Compliance Manager Accounting Manager Senior Administrative Analyst Senior Accountant Payroll Administrator Accountant Senior Payroll Technician Payroll Technician Senior Accounting Technician Executive Secretary

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

1 1 1 1 1 3 1 2 1 2 2 1

1 1

1 1 1 1

1 -

2018-2019 Requested

2018-2019 Recommended 1 1 1 1

1 1 1 -

3 1 2 1 2 2 1

PURCHASING DESCRIPTION The Division of Purchasing provides a centralized system for the management of public funds expended for the procurement of materials, supplies, equipment, professional consulting and other services, and construction via competitive pricing of the appropriate product quality for timely delivery. The Division also provides for the transfer or disposal of surplus property and administers the City’s purchasing card program. FY 2018 ACCOMPLISHMENTS 

Achieved $2.7M in savings on competitive sealed bids for firm fixed price contracts in the first half of FY 18.



Facilitated the sale of surplus items resulting in over $295,000 in proceeds in the first half of FY 18.



Executed procurement and contracts for diesel exhaust fluid, medical oversight for the police department, heating, cooling, and ventilation services, and wide format printers which were previously not under contract.



Increased outreach to Small, Women, and Minority (SWAM) owned businesses through attendance at various SWAM business fairs and meetings with SWAM vendors.



Conducted training for departments on the City’s purchasing policies and procedures, the Virginia Public Procurement Act, and the purchasing module of the City’s financial software system.

FY 2019 OBJECTIVES 

To leverage the City’s purchasing power by maximizing vendor participation. (Financial Stability)



To respond to internal and external customers in a timely fashion to ensure a high level of customer service. (Civic Engagement and Responsive City Services)



To monitor and enforce City, State, and Federal procurement policies, procedures, laws, and statutes. (Financial Stability)



To provide training to City departments to ensure proper ethics, fiscal accountability, and adherence to procurement laws and policies. (Financial Stability)

STATISTICS/PERFORMANCE MEASURES Number of Procurement Instruments Issued: RFP IFB RFQ Purchasing Card Transactions Dollar Value of P-Card Transactions Number of Purchase Orders Modifications to Purchase Orders Dollar Amount of Purchase Orders Surplus Revenue

FY 17 Actual

FY 18 Projected

FY 19 Estimate

15 68 6 21,192 $6.6M 1,062 524 $70.9M $713,230

14 74 2 21,500 $6.5M 1,132 504 $92.2M $708,256

16 80 5 22,000 $6.6M 1,200 525 $93.0M $750,000

Division: Purchasing (Department of Finance) Budget Detail 2015-2016 Actual

Account Number: 100-1253051100.02 51100.04 51100.06 52100 52210 52334 52400 53200 53600 54100 54500 55210 55230 55500 55810 56001 56012 56017

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement HSA Health Plan Group Life Temporary Help Service Fees Advertising Information Technology Risk Management Postal Services Telecommunications Travel and Training Dues and Association Memberships Office Supplies Books and Subscriptions Copier Costs

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

195,484 14,717 26,263 1,454 2,356 3,008 980 19,010 35,073 325 2,115 2,683 6,161 2,498 217 3,911

209,462 15,755 23,104 900 2,744 770 16,646 43,514 249 2,128 3,724 5,782 2,161 180 4,270

214,258 16,391 23,633 2,807 1,000 18,582 44,041 500 3,096 4,500 5,854 2,500 300 4,155

107,130 (160) 8,046 11,816 1,403 682 9,291 22,021 115 775 596 5,699 363 1,670

50% 49% 50% 50% 68% 50% 50% 23% 25% 13% 97% 15% 0% 40%

214,258 20,163 17,933 23,633 2,807 2,000 18,582 44,041 500 3,096 4,500 5,869 2,500 300 4,155

316,253

331,390

341,615

169,446

50%

364,337

2018-2019 % Recommended Change

0% $ 9% 0% 0% 100% 0% 0% 0% 0% 0% 0% 0% 0% 0% 7%

223,357 17,087 24,056 2,926 2,000 16,745 43,270 500 3,097 4,500 5,869 2,500 300 4,727

4% 4% 2% 4% 100% -10% -2% 0% 0% 0% 0% 0% 0% 14%

350,933

Personnel Summary

Range

Class 135 130 127 120

Purchasing Agent Senior Buyer Buyer Purchasing Associate

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2018-2019 Requested

2018-2019 Recommended

1 1 1 1

REGISTRAR DESCRIPTION The Registrar is appointed by the City of Suffolk Electoral Board whose three members are appointed by the Circuit Court Judges. The Registrar is responsible for carrying out directives from the State Board of Elections and the Suffolk Electoral Board to ensure all eligible citizens the right to vote. The duties of the Registrar’s Office include arranging and supervising primary, general, and special elections at the local, state, and federal levels, registering voters, and maintaining registration records that reflect up to date information. FY 2018 ACCOMPLISHMENTS 

Provided voter registration information and materials, maintained web pages, distributed literature and developed programs specifically aimed at informing and educating the public.



Implemented mobile voter photo identification outreach program.



Assisted citizens complete voter registration and absentee ballot application forms.



Developed an emergency evacuation plan for polling sites on election days in collaboration with the Suffolk Mobile Communication Unit.

FY 2019 OBJECTIVES 

To maintain the integrity of the election process and make sure that the citizens of the City of Suffolk continue to receive their election information in a timely manner. (Civic Engagement and Responsive City Services)



To conduct elections under the guidance of the Electoral Board in accordance with Federal and State laws in an efficient and equitable manner to ensure fairness and accuracy in all elections. (Civic Engagement and Responsive City Services)



To provide information, materials, and assistance to candidates. (Civic Engagement and Responsive City Services)



To provide voter registration information and materials, distribute literature and develop programs to educate the general public concerning registration as well as encourage voter registration. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Registered Voters Percent of Election Results certified within 3 days of an election Polling Precincts

FY 17 Actual 61,000 100% 28

FY 18 Projected 61,500 100% 28

FY 19 Estimate 62,000 100% 28

Department: Registrar Budget Detail 2015-2016 Actual

Account Number: 100-1320051100.02 51100.04 51100.06 51100.27 52100 52210 52400 53100 53300 53600 54100 54500 55210 55230 55410 55420 55500 55810 56001 56017 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time Special Compensation FICA VRS Retirement Group Life Professional Services Repair and Maintenance Advertising Information Technology Risk Management Postal Services Telecommunications Lease/Rent of Equipment Lease/Rent of Building Travel and Training Dues and Association Memberships Office Supplies Copier Charges Capital Outlay

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

2018-2019 % Recommended Change

93,504 2,158 37,388 130,143 9,963 12,941 1,113 1,000 68,991 1,579 26,808 17,681 26,889 3,307 3,450 4,280 360 9,608 7,875 20,000

130,651 7,574 34,276 149,169 12,721 14,187 1,685 70,702 926 29,257 21,880 12,916 2,935 2,539 3,900 3,329 200 10,528 7,937 29,500

134,851 26,322 107,871 20,582 14,874 1,767 60,000 1,900 31,272 33,612 15,000 4,018 4,500 4,700 3,700 325 10,000 8,333 -

67,926 3,082 12,807 55,459 6,116 7,481 883 26,395 618 15,636 16,806 9,848 1,411 1,603 1,800 385 180 4,674 3,343 -

50% 49% 51% 30% 50% 50% 44% 33% 50% 50% 66% 35% 36% 38% 10% 55% 47% 40% -

134,851 26,322 125,092 21,899 14,874 1,767 60,000 1,900 31,272 33,612 15,000 4,018 4,500 4,700 3,700 325 10,000 8,333 -

0% 0% 16% 6% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% -

138,223 26,980 125,092 22,208 14,887 1,811 60,000 1,900 47,255 32,973 15,000 10,795 4,500 4,700 3,700 380 10,000 9,224 -

3% 2% 16% 8% 0% 3% 0% 0% 51% -2% 0% 169% 0% 0% 0% 17% 0% 11% -

479,037

546,814

483,627

236,452

49%

502,165

529,627

10%

Personnel Summary

Range

Class General Registrar 124 Deputy Registrar 120 Assistant Registrar

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

1 1

1 1 1

2018-2019 Requested

2018-2019 Recommended

CIRCUIT COURT - JUDGES DESCRIPTION The Circuit Court is the trial court of general jurisdiction in the Commonwealth of Virginia. The Circuit Court has jurisdiction over: 1) Civil Actions involving monetary claims over $4,500, by appeals from the General District Court, by original jurisdiction, and contesting the validity of a City or municipal ordinance or corporate bylaw, and involving equitable proceedings; 2) Criminal Cases including all felonies punishable by confinement in the penitentiary and misdemeanor charges originating from a grand jury indictment or appeal from the General District Court or Juvenile and Domestic Relations District Court, or from state and local administrative agencies or boards. The Circuit Court also handles any case for which jurisdiction is not specified in the Code of Virginia. Additionally, the Circuit Court convenes grand juries to consider bills of indictment, charging people with serious crimes. The Circuit Court may also convene special grand juries to investigate criminal activity in the community or malfeasance of governmental agencies or officials. The City of Suffolk provides additional local funding support for this State function. FY 2018 ACCOMPLISHMENTS 

Fully utilized technology provided by the Supreme Court of Virginia to improve the management of civil and criminal case loads.



Improved utilization of Fifth Judicial Circuit procedures and staff in order to improve the rate of case closure within Supreme Court of Virginia guidelines.

FY 2019 OBJECTIVES 

To leverage technology to provide for the efficient management and pace of caseloads.



To observe the highest standards of conduct to ensure the integrity of the courts are preserved and that the duties performed by court staff reflect a devotion to serving the public.



To continue to improve on the efficiency of concluding civil and criminal case filings with the time guidelines established by the Supreme Court of Virginia.

STATISTICS/PERFORMANCE MEASURES Civil Cases Criminal Cases Other Cases

CY 15 Actual 1,135 3,090 1,481

CY 16 Actual 756 2,967 1,965

CY 17 Actual 820 2,746 2,241

Department: Circuit Court - Judges Budget Detail 2015-2016 Actual

Account Number: 100-2110051100.02 51100.06 52100 52210 52400 53300 54100 54500 55210 55230 56001 56012 56017

Salaries and Wages Salaries and Wages - Part-time FICA VRS Retirement Group Life Repair and Maintenance Information Technology Risk Management Postal Services Telecommunications Office Supplies Books & Subscriptions Copier

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

2018-2019 % Recommended Change

128,471 9,865 17,780 1,529 17,554 900 2,447 1,811 179 728

141,752 10,898 15,635 1,857 21,786 668 1,982 1,839 179 817

146,476 11,205 16,156 1,919 400 22,038 1,200 3,951 2,000 200 903

73,004 5,609 8,052 956 11,019 653 817 353 90 340

50% 50% 50% 50% 0% 50% 54% 21% 18% 45% 38%

146,476 11,205 16,156 1,919 400 22,038 1,200 3,951 2,000 200 903

0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%

149,657 11,449 16,118 1,961 400 21,653 1,200 3,951 2,000 200 824

2% 2% 0% 2% 0% -2% 0% 0% 0% 0% -9%

181,264

197,413

206,448

100,893

49%

206,448

209,413

Personnel Summary

Range

Class Court Administrator - Civil Court Administrator - Criminal

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2018-2019 Requested

2018-2019 Recommended

1 1

GENERAL DISTRICT COURT DESCRIPTION The General District Court is responsible for the trial of misdemeanor cases, traffic infractions, preliminary hearings in felony matters, and civil cases and suits up to $15,000. The General District Court has three divisions (criminal, traffic, and civil) and is responsible for maintaining the records and accounts of each of these divisions. The City of Suffolk provides additional local funding support for this State function. FY 2018 ACCOMPLISHMENTS 

Managed case flows in an efficient manner by conferring with judges, attorneys, and public and private agencies to ensure adequate service levels are provided to the public.



Effectively managed resources to adequate response to service demands.

ensure

FY 2019 OBJECTIVES 

To provide safe and secure court facilities and a customer friendly court system.



To effectively manage resources to instill confidence in the court system among the general public.



To leverage technology to expand and enhance the provision of court services.

STATISTICS/PERFORMANCE MEASURES Criminal Cases Traffic Cases Civil Cases

CY 15 Actual 10,634 24,668 13,178

CY 16 Actual 9,368 19,766 12,172

CY 17 Actual 8,892 19,454 11,070

Department: General District Court Budget Detail 2015-2016 Actual

Account Number: 100-2120053100 53100.10 53300 54100 55230 55410 55810 56001 56012 56017 58200

Professional Services Court Appointed Attorney Fees Repair & Maintenance Information Technology Telecommunications Lease/Rent of Equipment Dues and Association Memberships Office Supplies Books and Subscriptions Copier Capital Outlay

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

2018-2019 % Recommended Change

480 28,198 1,869 1,261 240 2,801 5,616 7,353 -

460 32,675 1,558 2,400 100 1,683 6,738 7,478 3,449

5,000 35,000 3,051 2,500 1,500 3,000 5,000 7,567 -

300 11,608 642 649 200 1,251 2,495 3,081 -

6% 33% 21% 26% 13% 42% 50% 41% -

8,500 40,000 3,000 3,051 3,000 2,500 5,000 5,000 7,567 25,000

70% 14% 0% 20% 67% 67% 0% 0% -

5,000 40,000 3,051 2,500 1,500 3,000 5,000 8,562 -

0% 14% 0% 0% 0% 0% 0% 13% -

47,817

56,540

62,618

20,226

32%

102,618

64%

68,613

10%

MAGISTRATE’S OFFICE DESCRIPTION The Magistrate’s Office serves as an immediate buffer between law enforcement and citizens and can authorize or deny law enforcement the ability to detain individuals suspected of crimes. In addition, the Magistrate provides services in disputes involving citizens versus citizens. These functions are available 24 hours per day. The Magistrate conducts hearings as the first step in the legal process to determine whether there is probable cause to move forward in one of the following statutory procedures: to issue arrest or search warrants in criminal cases; to issue a temporary detention order in either civil, medical, or criminal cases; or to authorize pretrial seizures in civil matters. Where individuals have been arrested, Magistrates are called upon to conduct bail hearings to determine whether they should be committed to jail or released, and, if released, the conditions of release. Magistrates preside over hearings, maintain order and proper decorum, administer oaths, define issues, interpret and explain pertinent laws, take testimony, question parties, and issue or decline to issue the legal process requested. The City of Suffolk provides additional local funding support for this State function. FY 2018 ACCOMPLISHMENTS 

Conducted neutral and impartial hearings for the public and law enforcement officers related to arrests, searches, emergency protective orders, bail, emergency custody orders, and temporary detention orders.



Conducted financial eligibility hearings for Fifth Judicial District criminal cases at the time bond hearings were held.



Engaged in training of local law enforcement officers with Crisis Intervention Team (CIT) training.

FY 2019 OBJECTIVES 

To conduct neutral and impartial hearings for the public and law enforcement related to arrests, searches, emergency protective orders, bail, emergency custody orders, and temporary detention orders. (Civic Engagement and Responsive City Services)



To work effectively with the community including judges, clerks, law enforcement agencies, jails, and community services boards in addition to the citizens of the Fifth Judicial District who are served by the Magistrate’s Office. (Civic Engagement and Responsive City Services)



To engage in continuing legal education and training of all staff members, as well as local law enforcement agencies. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Arrest Warrants and Summonses Issued Search Warrants Issued Emergency Custody Orders Issued Temporary Detention Orders Issued Emergency Protective Orders Issued Commitments, Recognizances, and Releases Issued

CY 15 Actual 6,095 625 444 520 990 8,191

CY 16 Actual 6,677 615 478 527 1,135 8,360

CY 17 Actual 6,603 831 456 553 1,239 8,619

Department: Magistrate Budget Detail 2015-2016 Actual

Account Number: 100-2130053300 54100 55230 55420 55810 56001 56017 58200

Repair and Maintenance Information Technology Telecommunications Lease/Rent of Building Dues and Association Memberships Office Supplies Copier Costs Capital Outlay

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

2018-2019 % Recommended Change

850 9,000 600 1,551 3,654 2,789

397 708 9,000 660 1,921 3,696 -

400 1,387 9,000 700 2,000 3,868 -

292 4,500 320 1,540 -

0% 21% 50% 0% 16% 40% -

400 1,387 9,000 700 2,000 3,868 -

0% 0% 0% 0% 0% 0% -

400 1,387 9,000 700 2,000 4,124 -

0% 0% 0% 0% 0% 7% -

18,444

16,382

17,355

6,651

38%

17,355

17,611

JUVENILE AND DOMESTIC RELATIONS DISTRICT COURT DESCRIPTION The Juvenile and Domestic Relations District Court has jurisdiction in matters involving juvenile delinquency, juvenile traffic infractions, adult criminal matters with a juvenile victim, children subjected to abuse or neglect, family abuse, family or household members charged with an offense against a family or household member, protective orders, child and/or spousal support, custody and/or visitation issues, abandonment of children, foster care and entrustment agreements, court-ordered rehabilitative services, court consent for certain medical treatments, commitment of mentally ill or retarded children, petitions filed by school boards against parents, and judicial by-pass for authorization of abortions by minors. The Juvenile and Domestic Relations District Court Clerk’s Office is the administrative arm of the court. The Clerk of Court is the court’s chief administrative officer and is accountable to the presiding judges for all office functions, including personnel matters, finance, court housekeeping, maintenance of court records and information systems, assisting with outside liaison, preparation of budgets, and conducting research and planning in relation to court operations. The City of Suffolk provides additional local funding support for this State function. FY 2018 ACCOMPLISHMENTS 

Continued to work effectively and efficiently to process high caseloads with limited manpower and resources.



Effectively accommodated a high volume of custody and visitation matters with a high clearance rate.

FY 2019 OBJECTIVES 

To efficiently and effectively process high caseloads.



To maintain the court’s continuance rate at or below the State rate.

STATISTICS/PERFORMANCE MEASURES Juvenile Cases: New Juvenile Cases Juvenile Cases Concluded Average Number of Hearings per Juvenile Case Juvenile Case Continuance Rate Domestic Cases: New Domestic Cases Commenced Domestic Cases Concluded Average Number of Hearings per Domestic Case Domestic Case Continuance Rate

CY 15 Actual

CY 16 Actual

CY 17 Actual

2,087 2,235 2.30 43%

2,193 2,194 2.15 46%

2,397 2,274 2.25 44%

3,039 3,138 2.38% 42%

2,522 2,741 2.59% 39%

2,205 2,354 2.50 40%

Department: Juvenile and Domestic Relations District Court Budget Detail 2015-2016 Actual

Account Number: 100-2161053100 53100.10 53300.00 54100 55230 55410 55500 55810 56001 56012 56017 58200

Professional Services Court Appointed Attorney Fees Repair & Maintenance Information Technology Telecommunications Lease/Rent of Equipment Travel & Training Dues and Association Memberships Office Supplies Books and Subscriptions Copier Costs Capital Outlay

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

18 5,442 537 419 2,400 116 3,654 -

255 4,699 372 194 2,299 204 3,696 -

600 8,386 400 400 2,000 200 3,868 -

1,973 93 175 1,145 206 1,542 -

$ 0% 24% 23% 44% 57% 103% 40% -

12,587

11,719

15,854

5,135

32%

100 600 200 8,386 400 600 400 2,300 450 3,868 5,000 22,304

% Change

2018-2019 % Recommended Change

$ 0% 0% 0% 0% 15% 125% 0% 41%

600 8,386 400 400 2,300 250 4,124 -

0% 0% 0% 0% 15% 25% 7% -

16,460

COURT SERVICE UNIT DESCRIPTION The Fifth District Court Service Unit is a local organizational unit of the Virginia Department of Juvenile Justice which aims to protect the public through a balanced approach of accountability and comprehensive services that prevent and reduce delinquency through partnerships with families, schools, communities, law enforcement, and others, while providing opportunities for delinquency youth to become responsible and productive citizens. The City of Suffolk provides local funding to support the operation and detention costs associated with this State function. FY 2018 ACCOMPLISHMENTS



Partnered with the Western Tidewater Community Services Board to offer services and referrals for court involved young people.



Hosted truancy reduction hearings aimed at addressing and improving attendance patterns of identified school age children in partnership with Suffolk Public Schools.



Maintained compliance with Virginia Department of Juvenile Justice standards as related to contacts with persons on probation, parole, and in direct care.

FY 2019 OBJECTIVES 

To refer high risk youth in jeopardy of commitment to the Chesapeake Juvenile Services Detention Facility for enrollment in the post-dispositional program. (Civic Engagement and Responsive City Services)



To divert a minimum of 28% of all juvenile delinquency/status offense intakes to an in-house diversion program or to the Juvenile Conference Committee (JCC). (Civic Engagement and Responsive City Services)



To ensure probation and parole case contact compliance per Department of Juvenile Justice Standards exceeds 98%. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Juveniles receiving services Juveniles placed in Secure Detention Average Length of Stay in Secure Detention (days) Average Cost per Day for Secure Detention

FY 17 Actual 759 59 30 $190

FY 18 Projected 760 71 27 $190

FY 19 Estimate 760 65 30 $190

Department: Court Services Unit Budget Detail 2015-2016 Actual

Account Number: 100-2165053845 54100 55230 58200

Juvenile Detention Costs Information Technology Telecommunications Capital Outlay-Additions

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

2018-2019 % Recommended Change

739,718 2,549 5,725

691,657 2,124 -

969,275 4,160 -

254,491 875 -

26% 21% -

969,275 4,160 -

0% 0% -

969,275 4,160 -

0% 0% -

747,991

693,781

973,435

255,366

26%

973,435

CLERK OF THE CIRCUIT COURT DESCRIPTION The Clerk of the Circuit Court is required by 15.2-1600 of the Code of Virginia and the Rules of the Supreme Court of Virginia. The Clerk of Court is charged with the custody, safekeeping, and proper indexing of legal and quasi-legal papers deposited in the Clerk’s Office. The Clerk's Office is responsible for the filing of civil suits, docketing and filing of criminal actions, and the filing of divorce suits and adoption petitions. Additional services provided by the Clerk's Office include recording land records and plats, probating wills, administering various oaths' of office, issuing marriage licenses, recording military discharge forms (DD-214's), and recording assumed business names. The Clerk is also an acceptance agent for the U.S. Department of State and accepts passports applications on its behalf. FY 2018 ACCOMPLISHMENTS 

Achieved compliance with internal control and operations in accordance with the Commonwealth of Virginia Auditor of Public Accounts standards and state laws, regulations, and policies.



Collected taxes and fees associated with the legal recordation of land records and completed turnaround of documents within 24 hours of presentation.



Secured grants to aid in the conservation of historical records.



Implemented new jury management system to include automated processing of questionnaires and an online juror portal.

FY 2019 OBJECTIVES 

To provide direct administrative support to the judges in court proceedings with 100% accuracy. (Civic Engagement and Responsive City Services)



To collect taxes and fees associated with the legal recordation of land records and complete turnaround of documents within 24 hours of presentation. (Financial Stability)



To perform all 800 plus mandated duties placed upon the Clerk of Court within the guidelines established by the Code of Virginia. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Criminal Cases commenced Civil Cases commenced Wills/Estates initiated Judgments Deed/Land Instruments Finance Statements Fictitious Names Marriage License Notary Qualifications Concealed Handgun Applications Passport Applications

CY 15 Actual 3,085 1,136 383 5,706 13,367 157 375 426 306 1,478 1,328

CY 16 Actual 2,955 1,124 415 6,286 14,879 183 414 409 345 1,625 1,356

CY 17 Actual 2,734 1,207 400 5,672 14,842 217 432 399 296 1,622 1,371

Department: Clerk of the Circuit Court Budget Detail 2015-2016 Actual

Account Number: 100-2171051100.02 51100.04 51100.06 52100 52210 52400 53100 53100.10 53100.16 53300 54100 54500 55210 55230 55410 55500 55810 56001 56012 56017 58110 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Professional Services Legal Services - Court Appointed Legal Services - Jurors and Public Defenders Repair and Maintenance Information Technology Risk Management Postal Services Telecommunications Lease/Rent of Equipment Travel and Training Dues and Association Memberships Office Supplies Books and Subscriptions Copier Costs Capital Outlay-TTF Capital Outlay

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

717,922 25 40,475 54,477 99,055 8,192 4,430 8,690 36,038 31,794 165,781 122,942 11,000 6,821 3,072 2,246 640 14,482 449 15,651 29,497 5,210

742,883 3 50,249 56,821 81,856 9,274 6,478 30,918 21,552 163,018 152,358 12,000 6,147 3,072 1,906 510 13,626 438 15,922 12,312

765,347 55,035 62,759 84,418 10,026 5,000 10,000 52,000 22,612 169,344 154,216 12,000 9,916 3,072 2,500 890 15,000 475 17,042 8,880

382,471 22,763 28,966 42,209 4,783 2,017 2,528 11,428 9,941 84,672 77,108 6,112 2,358 769 1,679 495 3,511 345 6,645 5,930

50% 41% 46% 50% 48% 40% 25% 22% 44% 50% 50% 51% 24% 25% 67% 56% 23% 73% 39% 67%

765,355 96,210 65,910 84,419 10,026 5,000 10,000 52,000 22,252 169,344 154,216 12,000 9,916 3,080 2,500 1,015 15,000 783 17,042 -

1,378,890

1,381,342

1,460,532

696,731

48%

1,496,068

2018-2019 % Recommended Change

0% $ 75% 5% 0% 0% 0% 0% 0% -2% 0% 0% 0% 0% 0% 0% 14% 0% 65% 0% -100% 2%

784,489 76,151 65,839 84,489 10,277 5,000 10,000 52,000 22,252 173,036 151,521 12,000 9,920 3,080 2,500 1,015 15,000 783 17,085 1,496,437

3% 38% 5% 0% 3% 0% 0% 0% -2% 2% -2% 0% 0% 0% 0% 14% 0% 65% 0% -100% 2%

53100 - Professional Services: APA Audit Costs. Personnel Summary

Range

138 127 121/122/124/127 125

Class Clerk Chief Deputy Court Clerk Deputy Court Senior Accountant Deputy Court Clerk I-IV Senior Deputy Court Clerk

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2018-2019 Requested

2018-2019 Recommended

1 1

10 2

1 1 1 8 3

NOTE: Comp Board provides partial salary reimbursement for 12 of 14 full time positions with reimbursement by the State and contribution by the City of the balance annually for operations.

SHERIFF DESCRIPTION The Sheriff’s Department performs the duties for civil process ordered by the Courts and provides security for the Courthouse and all courts while in session. The Sheriff’s Department may provide transportation for certain juvenile prisoners awaiting trial or commitment to state facilities and adult citizens under temporary detention orders or civil commitment to a state hospital. FY 2018 ACCOMPLISHMENTS 

Provided a safe and secure court environment for over 185,000 visitors and employees of the Mills E. Godwin, Jr. Courts Building.



Served over 96,000 civil papers, executed approximately 600 Preliminary Protective Orders, over 1100 evictions, and approximately 1,500 writ of fieri facias without incident.



Made over 24,000 citizen contacts through the distribution of firearms safety gun locks and missing child identification kits, as well as presented bullying, gun safety, and pool safety programs to over 3,000 elementary school students.

FY 2019 OBJECTIVES 

To execute civil summons and other court notices and requests within the specific dated guidelines set forth on each individual summons to 100% of the court’s request. (Public Safety)



To provide court security personnel for all sessions of court held within the Mills E. Godwin, Jr. Courts Building. (Public Safety)



To provide a safe and secure environment for all persons conducting business or visiting the Mills E. Godwin, Jr. Courts Building by searching 100% of persons entering the courts building during hours of operation. (Public Safety)



To provide transportation for juvenile offenders, adult inmates, civil commitment of violent sexual predators, and temporary detention orders as directed by court orders. (Public Safety)

STATISTICS/PERFORMANCE MEASURES Civil Process Papers served Protective Orders served Security Searches conducted at Court Building entrance Inmates held in Court Building lock-up Juvenile Transports Sessions of Court

CY 16 Actual 104,000 430 174,170 2,854 308 1,281

CY 17 Projected 96,000 700 190,000 3,150 450 1,340

CY 18 Estimate 98,000 775 192,000 3,250 475 1,600

Department: Sheriff Budget Detail 2015-2016 Actual

Account Number: 100-2181051100.02 51100.04 51100.06 52100 52210 52400 53100 53300 53500 53600 54100 54200 54500 55210 55230 55410 55500 55810 56001 56011 56012 56014 56017 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Professional Services Repair and Maintenance Printing & Binding Advertising Information Technology Fleet Risk Management Postal Services Telecommunications Lease/Rent of Equipment Travel and Training Dues and Association Memberships Office Supplies Uniforms & Wearing Apparel Books and Subscriptions Other Operating Supplies Copier Costs Capital Outlay

Total Operating Expenditures

2016-2017 Actual

1,277,745 32,129 241,810 113,470 175,570 14,201 125 190 121,781 112,625 236,611 5,700 11,310 734 3,062 1,836 7,042 10,493 144 16,414 9,311 14,900

2,407,204

2017-2018 Budget

1,367,659 64,294 288,126 126,439 148,554 16,432 114 483 136,287 109,588 311,592 5,700 12,048 738 5,532 2,301 7,750 9,727 407 39,897 9,457 -

2,663,124

1,407,730 211,219 123,850 150,976 18,441 1,000 250 500 500 178,614 150,233 319,128 5,700 19,877 1,356 5,000 3,500 7,000 11,000 500 18,000 10,060 -

2,644,433

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

677,783 13,424 127,487 59,940 71,992 7,739 40 89,307 53,273 159,564 3,000 5,741 318 3,543 1,958 2,890 10,307 153 8,802 3,979 -

48% 60% 48% 48% 42% 0% 0% 0% 8% 50% 35% 50% 53% 29% 23% 71% 56% 41% 94% 31% 49% 40% -

1,301,239

49%

% Change

2018-2019 % Recommended Change

1,455,282 35,000 311,219 137,815 160,518 19,064 1,000 250 500 500 178,614 150,233 319,128 5,700 19,877 1,356 8,000 3,500 8,000 12,000 500 25,000 10,060 -

3% 47% 11% 6% 3% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 60% 0% 14% 9% 0% 39% 0% -

2,863,116

1,445,783 216,499 127,165 155,711 18,940 1,000 250 500 500 277,206 131,147 323,464 5,700 20,863 1,356 5,000 3,500 7,000 11,000 500 18,000 10,260 -

3% 3% 3% 3% 3% 0% 0% 0% 0% 55% -13% 1% 0% 5% 0% 0% 0% 0% 0% 0% 0% 2% -

2,781,344

NOTE: Comp Board provides partial salary reimbursement for 21 of 25 full time positions with reimbursement from the State and contribution by the City of the balance annually for operations.

Personnel Summary

Range

138 136 135 129 125/126/127 127 125 121 120

Class Sheriff Chief Deputy Sheriff Deputy Sheriff - Captain Deputy Sheriff - Lieutenant Deputy Sheriff - Sergeant Deputy Sheriff I-III Community Outreach Coordinator Accreditation Manager Executive Secretary Secretary

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2018-2019 Requested

2018-2019 Recommended

1 1 1 1 5 14 1 1

1 1 1 1 5 15 1 1 -

1 1 1 1 5 14 1 1 -

COMMONWEALTH’S ATTORNEY DESCRIPTION The Office of the Commonwealth’s Attorney prosecutes criminal offenses in the City of Suffolk. The Office prosecutes cases in the Juvenile and Domestic Relations Court, the General District Court, and the Circuit Court. It also prepares briefs for the Virginia Court of Appeals and the Virginia Supreme Court. In addition, the Office investigates cases and advises other City law enforcement personnel during investigations as to the substance and procedure of the criminal law. The Office also issues opinions on conflict of interest matters and is responsible for the collection of unpaid fines and court costs. In addition to prosecuting felony cases, the Office also prosecutes all misdemeanor cases in which a crime victim requests assistance, all drunk driving cases, certain domestic violence cases, all crimes that occur in schools, and all misdemeanor and traffic appeals to Circuit Court including violations of local ordinances. FY 2018 ACCOMPLISHMENTS 

Achieved continued success in the aggressive prevention, education, and prosecution of gang violence including gang violence presentations to all middle and high schools.



Continued the successful implementation of the Cold Case Homicide Prosecution Program.



Held the Suffolk Commonwealth’s Attorney’s Citizens Academy and CSI Camp for children ages 12 to 15 years old.



Provided the Victim Witness Program serving over 4,541 victims and witnesses.

FY 2019 OBJECTIVES 

To present the Commonwealth’s Attorney’s gang deterrence presentation to all Suffolk middle and high schools. (Public Safety)



To attain a 95% approval rating from victims and/or witnesses involved in cases assisted by attorneys and victim witness staff of the Commonwealth’s Attorney’s office. (Public Safety)



To provide over 58 hours of classroom training and materials to over 240 police officers, fire and rescue, and other law enforcement agency personnel. (Public Safety)



To promote community outreach awareness and crime prevention by attending 140 community outreach events. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Circuit Court defendants prosecuted Circuit Court indictments prosecuted Victims and Witnesses assisted Community Outreach events attended Hours of instruction provided to local law enforcement

FY 17 Actual 649 1,568 4,452 140 10.5 hrs.

FY 18 Projected 508 1,258 4,541 136 56.5 hrs.

FY 19 Estimate 662 1,599 4,586 140 58.0 hrs.

Department: Commonwealth's Attorney Budget Detail 2015-2016 Actual

Account Number: 100-2210051100.02 51100.04 51100.06 52100 52210 52400 53100 53300 53600 54100 54200 54500 55210 55230 55310 55420 55500 55810 55854 55855 55860 56001 56012 56017 58200

Salaries and Wages Salaries and Wages - Overtime Salaries & Wages - Part-time FICA VRS Retirement Group Life Professional Services Repair and Maintenance Advertising Information Technology Fleet Risk Management Postal Services Telecommunications Employer HDHP Expense Lease/Rent of Building Travel and Training Dues and Association Memberships Asset Forfeiture - State Asset Forfeiture - Federal Community Outreach Crime Prevention Office Supplies Books and Subscriptions Copier Capital Outlay

Total Operating Expenditures

2016-2017 Actual

1,924,500 98,132 144,403 262,591 22,829 126 24 85 161,760 22,219 209,714 6,836 9,799 1,454 765 3,390 11,055 13,661 2,190 39,360 -

2,934,893

2017-2018 Budget

1,966,993 102,563 147,832 217,070 25,877 152 197 120 167,935 22,473 261,809 6,756 9,039 4,298 11,195 17,070 3,133 40,109 -

3,004,623

2,020,355 108,866 162,885 222,845 26,467 3,500 3,120 500 181,862 25,881 265,331 6,500 12,980 7,230 11,850 21,000 8,300 43,264 -

3,132,735

2017-2018 Exp to Dec

% Exp

998,218 466 39,458 73,078 109,938 12,973 124 40 90,931 11,744 132,665 497 3,801 2,322 590 15,081 1,797 16,743 -

49% 36% 45% 49% 49% 4% 0% 8% 50% 45% 50% 8% 29% 32% 5% -

1,510,467

48%

2018-2019 Requested $

72% 22% 39% $

% Change

2,102,355 108,866 169,158 231,890 27,541 3,500 3,120 500 181,862 25,881 265,331 6,500 12,980 7,230 11,850 21,000 8,550 43,264 -

4% 0% 4% 4% 4% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% -

3,231,378

2018-2019 % Recommended Change $

0% 3% 0% $

2,070,874 111,588 166,958 223,033 27,128 3,500 3,120 500 168,375 23,437 260,724 6,500 14,200 7,230 11,850 21,000 8,300 42,598 -

3% 3% 3% 0% 3% 0% 0% 0% -7% -9% -2% 0% 9% 0% 0% -

3,170,916

0% 0% -2% -

NOTE: Comp Board provides partial salary reimbursement for 17 of 24 full time positions with reimbursement from the State and contribution by the City of the balance annually for operations.

Personnel Summary

Range

144 135/138/141 138 136 127 124

Class Commonwealth's Attorney Deputy Commonwealth's Attorney Assistant Commonwealth's Attorney I-III Chief Administrative Manager Chief Investigator Community Outreach Coordinator Legal Assistant

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2018-2019 Requested

2018-2019 Recommended

1 3 9 1 1 1 8

1 3 10 1 1 1 8

1 3 9 1 1 1 8

POLICE DESCRIPTION The Suffolk Police Department is committed to law enforcement excellence and public service through partnership with the community. The Department seeks to improve the quality of life for citizens by focusing on the primary responsibilities of suppression of crime, apprehension of criminal offenders, and recovery of property, while providing proactive crime prevention and community policing services. FY 2018 ACCOMPLISHMENTS 

Completed crisis intervention training or mental health first aid with 100% of its officers and dispatchers.



Continued addressing criminal/traffic trends and patterns through monthly Comp Stat meetings.



Implemented the Chiefs Challenge Project to address traffic violations along Route 58 from the Chesapeake City line to Godwin Boulevard resulting in the reduction of fatal, injury, and property damage accidents along this high crash corridor.



Achieved the International Organization for Standardization, American National Standards Institute Forensic Re-Accreditation.



Enhanced the social media presence of the police department, offering regular posts on good news stories involving staff members.

FY 2019 OBJECTIVES 

To improve safety of roadways by completing directed proactive patrols to address issues within high crash corridors. (Public Safety/Transportation)



To implement police department open house events two times during the fiscal year. (Civic Engagement and Responsive City Services)



To conduct a resource analysis study. (Public Safety)

STATISTICS/PERFORMANCE MEASURES Average Response Times: Priority 1 Calls Priority 2 Calls Priority 3 Calls Clearance Rate (Part I Offenses) Motor Vehicle and Traffic Enforcement: Traffic Citations DUI Arrests Motor Vehicle Crashes Traffic Fatalities

FY 17 Actual

FY 18 Projected

FY 19 Estimate

5:44 13:02 27.15 26%

5:56 13:02 25:16 26%

5:50 13:02 26:16 30%

8,680 308 2,407 12

11,306 356 2,428 10

11,500 360 2,350 9

Department: Police Budget Detail 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

9,533,886 1,317,333 84,155 801,540 1,288,364 115,241 324 180,983 12,981 8,017 1,106,329 1,625,599 2,181,998 136,346 7,775 144,294 3,401 72,015 93,569 3,958 16,000 28,824 43,848 38,330 108,223 1,858 100,789 81,513 11,677 33,991

$ 10,382,186 1,633,733 129,289 891,132 1,135,098 137,183 324 149,461 15,526 9,482 1,961,154 1,822,180 2,618,999 132,740 7,730 206,109 4,440 67,923 99,685 4,649 16,000 31,128 36,560 13,629 233,851 2,157 316,374 82,741 10,871 231,531

$ 11,289,241 820,228 926,374 1,234,165 147,889 284 152,394 20,500 11,737 2,160,397 2,522,651 2,682,431 160,000 8,000 262,921 81,858 120,172 4,922 16,000 30,000 138,563 2,000 100,000 87,091 9,940 -

$ 19,183,162

$ 22,383,864

$ 22,989,759

Account Number: 100-3110051100.02 51100.04 51100.06 52100 52210 52400 53000.16 53100 53300 53500 54100 54200 54500 55100 55210 55230 55310 55410 55500 55810 55842 56001 31700-56007 31705-58200 31710-56007 56011 56012 56014 31715-56014 56017 56026 58100 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Purchased Services - Refuse Collection Professional Services Repair and Maintenance Printing and Binding Information Technology Fleet Risk Management Utilities Postal Services Telecommunications Employer HDHP Expense Lease/Rent of Equipment Travel and Training Dues and Association Memberships Rewards Office Supplies Property Seizure E-Ticking Fee Confiscation Program Uniforms & Wearing Apparel Books and Subscriptions Other Operating Supplies DARE Copier Costs Special Events Capital Outlay - Replacements Capital Outlay - Additions

Total Operating Expenditures

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

2018-2019 % Recommended Change

5,647,114 718,991 54,526 469,145 602,073 72,736 198 37,658 15,012 4,785 1,080,199 887,611 1,341,215 55,960 3,414 79,908 540 33,799 103,029 3,937 8,664 14,827 48 30,731 65,690 96,711 34,028 -

50% 88% 51% 49% 49% 70% 25% 73% 41% 50% 35% 50% 35% 43% 30% 41% 86% 80% 54% 49% 47% 0% 97% 39% 0% -

11,289,240 1,438,472 121,190 982,941 1,245,203 147,889 284 160,600 23,200 11,737 2,160,397 2,522,651 2,682,431 160,000 8,000 262,921 81,858 125,565 4,922 16,000 30,000 144,111 2,000 110,000 87,091 9,940 81,107 -

0% 75% 6% 1% 0% 0% 5% 13% 0% 0% 0% 0% 0% 0% 0% 0% 4% 0% 0% 0% 4% 0% 10% 0% 0% -

11,546,894 690,228 130,000 946,085 1,234,078 151,264 284 160,600 23,200 11,737 2,470,542 2,082,630 2,734,594 160,000 8,000 270,943 81,858 120,172 4,922 16,000 30,000 144,111 2,000 110,000 93,119 9,940 -

2% -16% 2% 0% 2% 0% 5% 13% 0% 14% -17% 2% 0% 0% 3% 0% 0% 0% 0% 0% 4% 0% 10% 7% 0% -

$ 11,462,549

50%

23,909,750

23,233,201

51100.04 - Overtime: Holiday, Court, Inclement Weather, Staffing, Cycle, On Call, CIT Drop Off Center, Special Events 53100 - Professional Services: Promotional assessment, polygraph, medical/psych./fitness for duty Evals; false alarm billing services; PPE testing; CALEA Accred.; vet services; biohazard disposals. 53300 - Repair & Maintenance: Software/Hardware system maintenance and radar repairs. 55500 - Travel & Training: HRCJA training of new officers; recertification of officers; specialized training for officers 56014 - Other Operating Supplies: ammunition, dog food, recruiting and safety supplies, crime scene processing materials. 56026 - Special Events: Youth Public Safety Academy Department: Police Personnel Summary

Range 144 141 138 136 132 130 130 130 125/127/128/129 127 127 124 124 124 121 120 120 119

Class Chief of Police Deputy Chief of Police Police Captain Police Lieutenant Police Sergeant Forensic Supervisor Evidence Technician Supervisor Administrative Analyst Police Officer I-III/Master Police Officer Records Management Supervisor Accreditation Manager Forensic Technician Evidence Technician Crime Analyst Executive Secretary Secretary Accounting Technician Police Records Technician

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2018-2019 Requested

2018-2019 Recommended

1 3 4 10 23 1 1 147 1 4 2 1 1 1 13

1 3 4 10 23 1 1 148 1 1 4 2 1 1 1 13

1 3 5 10 23 1 1 148 1 4 2 1 1 1 14

213

215

216

POLICE – EMERGENCY COMMUNICATIONS DESCRIPTION The Police – Emergency Communications Division is the Public Safety Answering Point (PSAP) for all landline and wireless non-emergency and 911 calls. The Division receives and dispatches all police and fire and rescue related calls, monitors, and dispatches on-call City agencies, state police, and state game commission agencies. In addition, the Division furnishes information from the National Crime Information Center and Virginia Criminal Information Network relating to wanted persons, license checks, and general broadcasts from all criminal justice agencies across the nation. FY 2018 ACCOMPLISHMENTS 

Trained all staff members in crisis intervention team or mental health first aid to more effectively assist the mentally ill population.



Hired a civilian Public Safety Answering Point (PSAP) Manager.



Obtained Commission on Accreditation for Law Enforcement (CALEA) for Emergency Communications.

FY 2019 OBJECTIVES 

To ensure that 95% of calls meet or exceed communication operator performance. (Public Safety)



To maintain Commission on Accreditation for Law Enforcement (CALEA) Standards. (Public Safety)



To partner with elementary schools to present 10 programs on the proper use of 911. (Public Safety)

STATISTICS/PERFORMANCE MEASURES Calls for Service: Self-Initiated Calls received from Officers Calls from Citizens Percent of reviewed calls meeting or exceeding expectations

FY 17 Actual

FY 18 Projected

FY 19 Estimate

92,237 196,599 97%

109,579 193,087 97%

110,000 200,000 98%

Division: Police Emergency Communications (Department of Police) Budget Detail 2015-2016 Actual

Account Number: 100-3140051100.02 51100.04 51100.06 52100 52210 52400 53100 53300 54500 55230 55500 55810 56011 56014

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Professional Services Repair and Maintenance Risk Management Telecommunications Travel and Training Dues and Association Memberships Uniforms & Wearing Apparel Other Operating Supplies

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

2018-2019 % Recommended Change

922,956 97,628 5,323 74,106 123,503 11,375 16,240 475 236,619 84,664 4,442 4,000 3,994

1,103,040 141,560 9,324 90,432 119,957 14,260 9,517 3,387 293,658 66,447 1,949 92 4,000 3,949

1,242,107 24,857 96,923 136,075 16,272 18,850 2,500 298,432 113,701 6,985 225 4,000 4,000

597,915 62,819 1,636 47,788 64,009 7,525 296 675 149,216 35,966 3,613 92 2,917 554

48% $ 253% 49% 47% 46% 2% 27% 50% 32% 52% 41% 73% 14%

1,252,310 108,607 104,110 138,130 16,405 18,850 2,500 298,432 113,701 6,985 225 4,088 4,000

1% 7% 2% 1% 0% 0% 0% 0% 0% 0% 2% 0%

1,232,199 24,857 96,165 132,372 16,142 18,850 2,500 302,748 113,701 6,985 225 4,088 4,000

-1% 0% -1% -3% -1% 0% 0% 1% 0% 0% 0% 2% 0%

1,585,326

1,861,574

1,964,927

975,022

50%

2,068,343

1,954,831

-1%

51100.04 - Overtime: Holiday, Inclement Weather, Staffing Personnel Summary

Range

Class 132 132 128 123/124 121

Police Sergeant PSAP Manager Communications Lead Operator Communications Operator I-II Call Taker

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2018-2019 Requested

1 3 23 -

1 3 20 3

3 20 3

1 1 3 20 3

2018-2019 Recommended

POLICE DEPARTMENT - ANIMAL SHELTER MANAGEMENT DESCRIPTION The Animal Shelter Management Division of the Suffolk Police Department investigates all reports concerning domestic animals within the City, provides 24 hour services for emergency situations involving animals, houses and cares for all animals coming into the facility in accordance with the Code of Virginia, implements an adoptive and redemptive services program, and educates citizens regarding domestic animal laws and regulations. FY 2018 ACCOMPLISHMENTS 

Issued 10 public service announcements to keep our citizens informed about issues relating to animal care.



Held at least two external adoption events per month in an effort to increase the percentage of animals adopted.



Trained 20 new volunteers for a total of 93 trained volunteers engaged in a variety of activities including adoption events, animal foster care, and staff assistance at the animal shelter.

FY 2019 OBJECTIVES 

To increase redemptions and adoptions by use of social media. (Civic Engagement and Responsive City Services)



To increase animal transfers by reaching out to other rescue organizations. (Civic Engagement and Responsive City Services)



To provide opportunities for volunteerism for positions working in the animal shelter, as well as foster care families for our animals. (Civic Engagement and Responsive City Services)



To utilize social media to inform citizens on issues involving animal care. (Civic Engagement and Responsive City Services)



To expand customer service initiatives by reaching out to civic leagues, homeowners associations, and neighborhood watch groups regarding animal control issues. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Animal Adoptions Percent of Adoptions to number of animals received Animal Redemptions Animal Transfers Animal Foster Homes Citizen Calls for Service Self-Initiated Calls for Service

FY 17 Actual 729 55% 302 376 23 6,096 2,168

FY 18 Projected 700 70% 300 700 24 4,323 2,407

FY 19 Estimate 720 72% 310 400 26 6,000 2,500

Division: Animal Shelter Management (Department of Police) Budget Detail 2015-2016 Actual

Account Number: 100-3510051100.02 51100.04 51100.06 52100 52210 52400 53000.02 53000.16 53100 53300 54200 54500 55100 55230 55410 55500 55810 56001 56011 56014 56015 56017 58100 58200

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

Salaries and Wages $ Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Purchased Services - Road Maintenance (incineration) Purchased Services - Refuse Collection Professional Services Repair and Maintenance Fleet Risk Management Utilities Telecommunications Lease/Rent of Equipment Travel and Training Dues and Association Memberships Office Supplies Uniforms & Wearing Apparel Other Operating Supplies Merchandise for Resale Copier Costs Capital Outlay - Replacements Capital Outlay

321,664 28,571 25,416 42,728 3,803 5,000 963 121,703 401 97,818 91,445 39,733 2,462 17,849 538 297 1,273 3,000 27,472 3,219 644

373,563 30,060 11,632 30,295 41,133 4,885 15,000 963 87,011 955 91,119 112,075 33,930 2,311 16,804 240 255 1,721 3,191 25,456 3,001 2,142

386,868 3,286 38,152 29,847 42,672 5,068 15,000 466 111,000 1,000 132,548 113,547 38,000 7,187 19,166 1,000 550 1,300 3,000 28,000 3,000 3,868 -

196,643 7,646 14,378 15,895 21,024 2,497 6,250 737 47,356 43,351 56,774 9,605 961 8,376 503 1,527 13,700 1,503 635 -

51% $ 233% 38% 53% 49% 49% 42% 158% 43% 0% 33% 50% 25% 13% 44% 0% 0% 39% 51% 49% 50% 16% -

835,998

887,741

984,525

449,361

46%

Total Operating Expenditures

% Change

386,868 22,253 38,152 34,216 42,672 5,068 15,000 500 116,550 1,000 132,548 113,547 38,000 7,187 20,562 1,000 550 1,300 3,660 28,000 3,000 3,868 14,278 1,029,779

2018-2019 % Recommended Change

0% $ 577% 0% 15% 0% 0% 0% 7% 5% 0% 0% 0% 0% 0% 7% 0% 0% 0% 22% 0% 0% 0% 5%

395,710 3,286 39,106 30,523 42,618 5,184 15,000 500 116,550 1,000 137,862 112,350 38,000 7,187 20,562 1,000 550 1,300 3,500 28,000 3,000 4,124 -

2% 0% 2% 2% 0% 2% 0% 7% 5% 0% 4% -1% 0% 0% 7% 0% 0% 0% 17% 0% 0% 7% -

1,006,913

51100.04 - Overtime: Holiday, Inclement Weather, Staffing, On Call 53100 - Professional Services: Vet services. 56014 - Other Operating Supplies: pet food and supplies, cleaning supplies. Personnel Summary

Range

Class 130 130 121 116

Chief Animal Control Officer Animal Shelter Manager Animal Control Officer Animal Caretaker

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2018-2019 Requested

2018-2019 Recommended

1 1 5 3

COMMUNITY DEVELOPMENT SERVICES DESCRIPTION The budget for the Community Development Services Division has been merged with the Department of Planning and Community Development. As such, the cost center for Community Development Services is recommended to be eliminated in the FY 2018-2019 budget.

Division: Community Development (Department of Planning and Community Development Budget Detail 2015-2016 Actual

Account Number: 100-3450051100.02 51100.04 51100.06 52100 52210 52400 53100 53100.30 53175 53600 54100 54200 54500 55210 55230 55500 55810 56001 56012 56014 56017

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Professional Services Professional Service - Demolition Neighborhood Improvements Advertising Information Technology Fleet Risk Management Postal Services Telecommunications Travel and Training Dues and Association Memberships Office Supplies Books and Subscriptions Other Operating Supplies Copier Costs

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

2018-2019 % Recommended Change

1,292,658 16 93,976 177,322 15,954 130,613 46,431 1,645 127,807 82,693 235,170 11,738 14,632 7,442 1,650 7,002 900 329 8,500

1,280,932 6,101 92,620 141,766 17,455 194,243 66,629 1,112 176,349 93,826 290,923 14,440 13,043 7,815 1,526 6,438 1,527 252 8,906

1,360,065 104,045 150,015 17,817 1,000 200,000 60,000 3,000 134,112 117,841 293,298 15,336 17,887 9,000 1,400 9,000 2,000 1,000 9,118

678,337 12,218 49,285 74,665 9,199 112 106,648 35,044 752 67,056 47,115 146,649 5,420 7,736 3,348 570 4,425 667 109 3,700

50% 47% 50% 52% 11% 53% 58% 25% 50% 40% 50% 35% 43% 37% 41% 49% 33% 11% 41%

1,491,396 114,092 164,501 19,537 1,000 200,000 60,000 3,000 134,112 117,841 293,298 15,336 17,887 11,000 1,400 10,000 2,000 1,000 9,118

10% 10% 10% 10% 0% 0% 0% 0% 0% 0% 0% 0% 0% 22% 0% 11% 0% 0% 0%

2,256,477

2,415,904

2,505,934

1,253,054

50%

2,666,518

-100% -100% -100% -100% -100% -100% -100% -100% -100% -100% -100% -100% -100% -100% -100% -100% -100% -100% -100% 0

-100%

53170 - Professional Service - Demolition: Demo of unsafe structures and public nuisance. 53175 - Neighborhood Improvements: Removal of trash, debris, weeds, grass, inoperable vehicles and nuisances in violation of City ordinances. 56014 - Other Operating Supplies: Protective clothing for inspectors. Personnel Summary

Range

Class 138 135 133 133 130 130 127 127 125/127 124/125 125 124 123 120 119

Assistant Director of Community Development Zoning Administration and Enforcement Manager Housing/Property Maintenance Official Building Official Plans Reviewer Permit Center Coordinator Customer Service Manager Assistant Zoning Administration and Enforcement Coord Building Inspector I-II Zoning Inspector I-II Housing/Property Maintenance Inspector Senior Permit Technician Permit Technician Secretary Office Assistant

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

1 1 1 1 1

2018-2019 Requested 1 1 1 1 2 1

1 1 7 2 4 1 3 1 1

1 1 7 2 4 3 1 1 1

2018-2019 Recommended

1 8 2 4 3 2 1 1 29

FIRE AND RESCUE DESCRIPTION The Suffolk Department of Fire and Rescue provides fire prevention, fire protection, public education, emergency management, and emergency medical care and transportation to the citizens of Suffolk 24 hours per day, 365 days per year. The Fire Prevention Bureau of the Department of Fire and Rescue performs fire prevention and education, commercial fire inspections, new construction plans review in conjunction with the City Building Official, and fire/arson investigations in order to determine cause and origin. FY 2018 ACCOMPLISHMENTS 

Acquired and placed into service a new ladder truck.



Recertified departmental personnel in Basic Life Support, Advanced Cardiac Life Support, and Pediatric Advanced Life Support.



Introduced the redeveloped entry level firefighter hiring process.



Conducted a full scale mass casualty exercise.



Conducted a Citizen’s Fire and Rescue Academy, fire and life safety presentations to residents of the Suffolk Redevelopment and Housing Authority, and youth fire and life safety camps.

FY 2019 OBJECTIVES 

To demonstrate fiscal responsibility in the short and long-term operations of the department by identifying and adjusting to trends in spending. (Financial Stability)



To review and improve Standard Operating Procedures and continue to work toward accreditation. (Public Safety)



To ensure a highly trained and committed workforce by encouraging health and wellness, enhancing the number of advanced cardiac life support and pediatric advance life support instructors on staff, implementing a Field Training Officer Preceptor Program. (Public Safety)

STATISTICS/PERFORMANCE MEASURES Calls for Service Average Response Time Number of Fires Fire Prevention: Plan Reviews Fire/Safety Inspections Investigations Arson, Bomb Threats, Threats to Burn Community Outreach: Fire Safety House Presentations Youth Public Safety Academy sessions Fire/Life Safety Camps

FY 17 Actual 13,978 6:51 131

FY 18 Projected 14,397 6:54 133

FY 19 Estimate 14,829 6:57 135

269 116 117 33

280 195 125 38

285 200 130 43

45 24 3

50 24 4

55 24 4 80

Department: Fire and Rescue Budget Detail

Account Number: 100-3210051100.02 51100.04 51100.06 52100 52210 52400 53000.16 53100 53100.22 53200 53300 53320 53500 54100 54200 54500 55100 55210 55230 55310 55410 55420 55440 55500 55645 55700 55810 55843 56001 56007 56007.12 56011 56012 56014 56017 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Purchased Services - Refuse Collection Professional Services Medical Services Temporary Help Service Fees Repair and Maintenance Maintenance Service Contracts Printing and Binding Information Technology Fleet Risk Management Utilities Postal Services Telecommunications Employer HDHP Expense Lease/Rent of Equipment Lease/Rent of Building Fire Hydrant Rental Travel and Training Four for Life - EMS Support VFD Operations Dues and Association Memberships Fire Programs Fund Expense Office Supplies Repair and Maintenance Supplies Educational Supplies Uniforms & Wearing Apparel Books and Subscriptions Other Operating Supplies Copier Costs Capital Outlay - Additions

Total Operating Expenditures

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

$ 11,800,704 3,068,551 499,826 1,112,444 1,623,244 141,562 5,689 236,097 51,195 8,185 11,247 84,929 630 789,583 1,289,931 2,865,229 176,403 1,200 60,838 8,773 151,714 117,000 32,524 87,876 107,500 18,939 386,338 3,759 10,660 4,099 102,866 1,511 34,132 34,642 15,685

$ 12,907,484 3,731,685 491,096 1,239,606 1,419,311 169,440 5,598 127,414 40,874 7,229 80,511 1,003 1,097,344 1,619,001 3,376,038 189,402 944 80,041 9,035 143,311 4,800 140,000 28,585 91,541 107,500 19,546 368,839 4,558 11,065 6,438 131,857 1,692 43,942 35,201 68,065

$ 14,168,111 1,587,449 1,205,300 1,557,409 185,602 8,011 181,733 38,740 12,300 87,204 1,160 1,124,714 1,539,743 3,406,927 220,626 850 98,148 176,988 140,000 40,525 80,663 60,000 20,025 274,489 5,060 15,000 8,000 154,800 1,830 46,000 38,097 -

$ 24,945,506

$ 27,799,996

$ 26,485,504

$ 13,877,546

6,903,688 1,629,166 188,992 627,166 750,100 89,153 4,086 64,464 13,623 5,293 18,984 562,357 845,062 1,703,464 52,875 149 34,805 1,590 71,197 70,000 19,945 27,632 41,550 18,650 63,192 1,839 3,303 586 23,284 1,380 25,128 14,845 -

% Exp

2018-2019 Requested

% Change

2018-2019 % Recommended Change

49% $ 103% 52% 48% 48% 51% 35% 35% 43% 22% 0% 50% 55% 50% 24% 17% 35% 40% 50% 49% 34% 69% 93% 23% 36% 22% 7% 15% 75% 55% 39% -

14,295,143 3,961,685 574,744 1,440,615 1,576,754 187,266 8,011 181,733 57,802 12,300 89,004 1,160 1,124,714 1,539,743 3,406,927 220,626 850 98,148 176,988 140,000 40,525 80,663 93,100 20,677 282,780 5,060 15,000 8,000 154,800 1,830 46,000 38,097 95,000

1% $ 150% 20% 1% 1% 0% 0% 49% 0% 2% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 55% 3% 3% 0% 0% 0% 0% 0% 0% 0% -

15,381,412 1,849,764 500,000 1,356,435 1,650,615 201,496 8,011 181,733 293,966 12,300 89,004 1,160 1,608,245 1,796,222 3,582,807 220,626 850 95,802 176,988 140,000 57,525 81,765 100,000 20,677 282,780 5,060 15,000 8,000 188,300 1,830 46,000 37,691 -

9% 17% 13% 6% 9% 0% 0% 659% 0% 2% 0% 43% 17% 5% 0% 0% -2% 0% 0% 42% 1% 67% 3% 3% 0% 0% 0% 22% 0% 0% -1% -

52%

29,975,745

13%

29,992,065

13%

51100.04 - Overtime: Holiday, FLSA, Inclement Weather, Special Events 51100.06 - Part-time: EMS Paramedics 53100 - Professional Services: Dept. of Forestry contracts for forest fire prevention & suppression; independent ladder testing services & EMS billing; firefighter entrance testing. 53100.22 - Medical Services: OSHA required annual medical eval.'s & medical director services. 55440 - Fire Hydrant Rental: Fire hydrant rentals and maintenance charges from Public Utilities. 56007 - Repair & Maintenance Supplies: Supplies to maintain building facilities, tools and equipment. 56014 - Other Operating Supplies: Medical supplies, emergency food supplies, & janitorial supplies for facilities. * Amounts for Four for Life and Fire Programs are estimates of grant funds to be received and are offset by anticipated revenues in the General Fund. **Above includes supplemental funding for volunteer organizations of approximately $753,860 annually.

Department: Fire and Rescue Personnel Summary

Range

Class

144 141 137 137 134 132 130 129 127/128/129 125/126

Fire Chief Deputy Fire Chief Fire Marshal Battalion Chief Fire Captain Fire Lieutenant Administrative Analyst Public Education Specialist-Fire Investigator Firefighter I-II/Senior Firefighter/ Firefighter-Medic I-II/Master Firefighter/Fire Inspector/Fire Investigator-Inspector 124 Accounting Associate II 121 Executive Secretary 119 Office Assistant

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2018-2019 Requested

2018-2019 Recommended

1 2

1 3

1 3 1 7 19 31 1 1

1 3 1 7 20 33 1 1

7 19 31 1 1

8 19 31 1 1

1 3 1 7 19 31 1 1

187 1 2

185 1 2

188 1 2

191 1 2

203 1 1 2

252

255

258

274

FIRE AND RESCUE – EMERGENCY MANAGEMENT DESCRIPTION The Emergency Management Division of the Suffolk Department of Fire and Rescue is responsible for disaster preparedness and seeks to lesson the impact of natural and man-made disasters on the Suffolk community through effective mitigation, planning, emergency response, and recovery. This is accomplished through a comprehensive all-hazards emergency management program aimed at coordinating local, state, and federal resources during a disaster. FY 2018 ACCOMPLISHMENTS 

Updated and submitted a Local Capability Assessment for Readiness (LCAR) to the State Coordinator of Emergency Management.



Provided emergency management education and outreach to citizens and businesses.



Conducted and/or participated in Emergency Operation Plan Training such as Emergency Operations Center, Call Taker, and Dam Emergencies training.



Participated in National, State and Local emergency drills.

FY 2019 OBJECTIVES 

To administer a comprehensive all-hazards emergency management program aimed at coordinating local, state, federal, and private resources to address natural and man-made disasters through preparedness, response, recovery, and mitigation. (Public Safety)



To assist businesses in evaluating and implementing Emergency Operations Plans. (Civic Engagement and Responsive City Services)



To complete all work elements required by the Local Emergency Management Performance Grant. (Public Safety)



To provide educational outreach to residents and businesses. (Civic Engagement and Responsive City Services)



To establish and strengthen local and regional emergency management relationships through private/ public partnerships. (Public Safety)

STATISTICS/PERFORMANCE MEASURES Training exercises held Percentage of City staff with emergency management responsibilities receiving at least one class annually Percent compliance with State/Federal emergency management mandates

FY 17 Actual 3

FY 18 Projected 3

FY 19 Estimate 3

100%

Division: Emergency Management (Department of Fire & Rescue) Budget Detail 2015-2016 Actual

Account Number: 100-3550054100 55210 55230 55500 55810 56001 56012 56014 56017 58200

Information Technology Postal Services Telecommunications Travel and Training Dues and Association Memberships Office Supplies Books and Subscriptions Other Operating Supplies Copier Costs Capital Outlay

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

2018-2019 % Recommended Change

23,130 3,398 744 887 -

24,125 2,832 6,750 150 1,221 -

23,130 50 11,947 1,800 150 1,250 1,400 -

11,565 1,167 278 150 25 936 -

50% $ 0% 10% 15% 100% 2% 67% -

23,130 50 11,947 11,400 520 1,250 1,500 -

0% $ 0% 0% 533% 247% 0% 7% -

4,350 50 11,947 1,800 200 1,250 1,400 -

-81% 0% 0% 0% 33% 0% 0% -

28,160

35,078

39,727

14,121

36%

49,797

25%

20,997

-47%

WESTERN TIDEWATER REGIONAL JAIL AUTHORITY DESCRIPTION The Western Tidewater Regional Jail Authority is a regional partnership of the cities of Suffolk and Franklin, and the counties of Isle of Wight and Southampton, which provides incarceration services to enhance the safety and security of the residents of these localities. The City of Suffolk supports the regional jail’s operations through a local funding contribution based on inmate population served. FY 2019 OBJECTIVES 

To increase the federal inmate count.



To identify cost saving/production enhancing technologies and training to improve efficiency and reduce costs to member localities.



To enhance programs that reduces recidivism and provides inmates more options upon their release.



To foster improved working relationships with other regional jails to facilitate collaborative agreements, contract negotiations, and new technologies that can be cooperative utilized to decrease costs.



To enhance staff training and education programs in an effort to become one of the premier jails in the State.

Department: Western Tidewater Regional Jail Budget Detail 2015-2016 Actual

Account Number: 100-3320057001 Required Jurisdiction Contribution Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

2018-2019 % Recommended Change

4,303,091

4,364,037

4,364,052

2,182,026

50%

4,424,060

4,303,091

4,364,037

4,364,052

2,182,026

50%

4,424,060

Above represents required local contribution to operate the regional jail facility. Local jurisdiction costs are apportioned based on % of local inmate population.

PUBLIC WORKS DESCRIPTION The Department of Public Works provides a wide range of services in support of the economic vitality and quality of life of the City of Suffolk and its citizens including fleet management, refuse collection, stormwater and mosquito control, roadway maintenance, traffic engineering, and transit services. FY 2018 ACCOMPLISHMENTS 

Transitioned refuse disposal with the Southeastern Public Service Authority (SPSA) to the new Use and Support Agreement.



Completed the installation of closed conveyance storm water pipe and constructed curb and gutter on Cedar and Laurel Streets.



Completed the redesign and construction of the Liberty Street, Fairgrounds Parking Lot, adding much needed parking for that area.



Secured State and Federal funding assistance for numerous transportation projects.



Completed the application process for federal transit assistance.

FY 2019 OBJECTIVES 

To provide sound oversight of all funds administered by the Department with special attention to ensure refuse, stormwater utility, and special revenue funds are used expressly for their intended purpose. (Financial Stability)



To identify opportunities and funding for transportation improvements and enhancements. (Transportation)



To respond to citizen requests for information and to proactively reach out to communities where significant projects will be undertaken. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Lane miles resurfaced Average time to repair reported potholes Priority 1 Traffic Signal requests repaired within 4 hours Tons of Refuse Collected Tons of Curbside Recycling Collected Transit Ridership (non-ADA)

FY 17 Actual 45 72 hrs. 100% 39,363 5,821 113,084

FY 18 Projected 55 72 hrs. 100% 43,000 6,100 112,208

FY 19 Estimate 55 72 hrs. 100% 46,000 6,400 118,000

Department: Public Works - Administration Budget Detail 2015-2016 Actual

Account Number: 100-4110051100.02 51100.04 51100.06 52100 52210 52400 53000.02 53000.06 53000.43 53000.44 53000.45 53100 53130 53600 54100 54200 54500 55210 55230 55310 55500 55810 56001 56012 56014 56017 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Purchased Services - RM Dirt Roads Purchased Services - Stormwater - Engineering Purchased Services - RM Salary Allocation Purchased Services - RM Streetlight Installation Purchased Services - RM Impact Analysis Professional Services Landfill Closure Monitoring Advertising Information Technology Fleet Risk Management Postal Services Telecommunications Employer HDHP Expense Travel and Training Dues and Association Memberships Office Supplies Books and Subscriptions Other Operating Supplies Copier Costs Capital Outlay

Total Operating Expenditures

2016-2017 Actual

173,297 12,149 23,972 2,062 44,853 400,000 45,000 1,200 137,104 16,841 3,218 18,236 1,435 3,307 201 86 1,391 120 1,003 -

885,475

2017-2018 Budget

177,823 12,262 19,614 2,329 57,480 400,000 45,000 20,000 15,000 10,884 72,403 15,843 2,861 24,059 100 2,868 470 554 547 211 1,024 -

881,330

179,957 13,767 19,849 2,357 130,000 450,000 45,000 20,000 15,000 15,000 88,500 250 16,627 3,497 22,052 700 3,704 1,000 750 1,500 500 1,110 -

1,031,121

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

90,929 6,191 9,925 1,179 28,762 150,000 18,750 10,940 24,260 8,314 1,090 11,026 81 1,199 702 287 163 429 -

51% 45% 50% 50% 22% 33% 42% 0% 0% 73% 27% 0% 50% 31% 50% 12% 32% 0% 94% 19% 0% 39% -

364,223

35%

% Change

179,957 13,767 19,849 2,357 130,000 450,000 50,193 20,000 15,000 24,000 250 16,627 4,702 22,052 500 3,704 1,000 800 1,500 250 1,110 957,618

2018-2019 % Recommended Change

0% $ 0% 0% 0% 0% 0% 12% 0% 0% 60% -100% 0% 0% 34% 0% -29% 0% 0% 7% 0% -50% 0% -7%

184,457 14,111 19,866 2,416 130,000 450,000 50,193 20,000 15,000 24,000 250 8,373 4,702 21,742 500 3,705 1,000 800 1,500 250 1,073 -

3% 3% 0% 3% 0% 0% 12% 0% 0% 60% -100% 0% -50% 34% -1% -29% 0% 0% 7% 0% -50% -3% -

953,938

-7%

53000 - Purchased Services: To cover misc. local transportation needs outside VDOT reimbursement regulations and engineering services. 53100 - Professional Services: Surveying / Engineering services. Personnel Summary

Range

Class 144 Director of Public Works 121 Executive Secretary

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2018-2019 Requested

2018-2019 Recommended

1 1

CAPITAL PROGRAMS AND FACILITIES DESCRIPTION The Department of Capital Programs and Facilities is responsible for the administration and management of capital projects, building maintenance, and custodial functions. As part of its capital project management functions, the Department coordinates with City departments, user groups, and approval agencies; develops project plans and budgets; oversees land acquisition, consultant selection, contract negotiation and monitoring, architectural and engineering consultants and contractors; and manages contract payments, fees, and project expenditures. The Department’s building maintenance and custodial functions include the provision of general building maintenance and custodial services, HVAC systems maintenance, and the repair of electrical, plumbing, and other building systems. FY 2018 ACCOMPLISHMENTS 

Completed the renovation of Fire Station No. 1.



Completed design of the Bennett’s Creek Recreation Center.



Completed demolition of Southwestern Elementary School and the stabilization of Nansemond County Training School.



Completed the Dismal Swamp Interpretive Center performance and storage facility at the Suffolk Visitor Center.



Initiated design of the Fire Department Operations building at the Kings Fork Public Safety Center and the Parks and Recreation, Police, and Capital Programs joint Operations Facility on Carolina Road.

FY 2019 OBJECTIVES 

To provide cost effective and quality building maintenance and custodial services for City departments and agencies. (Financial Stability)



To plan and facilitate the design, renovation, and construction of City buildings and facilities to enhance service delivery by City departments for the benefit of citizens. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Building Maintenance and Custodial: Number of Buildings maintained Square Footage of Buildings maintained Service Requests received Building Maintenance Custodial Average Response Time to Service Requests Capital Projects: Percent of Capital Building Projects completed on time/within budget

FY 17 Actual

FY 18 Projected

FY 19 Estimate

44 1,035,000

44 1,037,500

1,810 910 1 day

1,900 975 1 day

1,900 1,150 1 day

90%

Department: Capital Programs & Facilities Budget Detail 2015-2016 Actual

Account Number: 100-43250 51100.02 51100.04 51100.06 52100 52210 52400 53000.16 53100 53300 53320 54100 54200 54500 55100 55210 55230 55410 55500 56001 56011 56014 56017 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Purchased Services - Refuse Collection Professional Services Repair and Maintenance Maintenance Service Contracts Information Technology Fleet Risk Management Utilities Postal Services Telecommunications Lease/Rent of Equipment Travel and Training Office Supplies Uniforms & Wearing Apparel Other Operating Supplies Copier Costs Capital Outlay

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

929,362 20,088 145,140 80,389 126,462 11,061 9,158 13,326 137,535 209,143 92,968 62,895 282,660 566,724 47 6,651 499,765 68 2,008 10,552 259,895 7,079 10,341

975,829 24,542 183,554 86,279 107,446 12,766 9,249 1,180 203,663 305,867 72,059 64,936 436,546 549,629 38 8,365 470,503 1,244 1,357 9,453 272,772 7,121 -

992,997 197,025 91,037 109,528 13,008 11,322 140,000 465,000 89,327 74,395 458,060 634,689 100 7,258 534,415 1,000 2,000 12,000 150,000 7,293 -

501,221 5,768 64,347 41,422 54,756 6,503 6,858 75,000 64,919 283,495 44,663 37,802 229,030 253,917 9 3,948 234,531 833 9,818 104,305 2,982 -

50% 33% 46% 50% 50% 61% 46% 61% 50% 51% 50% 40% 9% 54% 44% 0% 42% 82% 70% 41% -

992,997 197,025 91,037 109,528 13,008 11,322 150,000 525,000 89,327 74,395 458,060 645,000 100 7,258 534,415 2,000 2,000 12,000 200,000 7,293 -

3,483,316

3,804,397

3,990,453

2,026,128

51%

4,121,765

% Change

2018-2019 % Recommended Change

0% $ 0% 0% 0% 0% 0% 7% 13% 0% 0% 0% 2% 0% 0% 0% 100% 0% 0% 33% 0% 3%

1,016,267 201,951 93,194 109,452 13,313 11,322 150,000 525,000 138,147 83,632 415,829 645,000 100 16,250 534,415 2,000 2,000 12,000 200,000 8,234 -

2% 2% 2% 0% 2% 0% 7% 13% 55% 12% -9% 2% 0% 124% 0% 100% 0% 0% 33% 13% -

4,178,105

Personnel Summary

Range

Class 144 138 130 127 124 123 121 120 120 114

Director of Capital Programs & Buildings Assistant Director of Capital Programs & Buildings Facilities Maintenance Manager Facilities Inspector General Services Supervisor Building Maintenance Technician Executive Secretary Secretary Custodial Supervisor Custodial Worker

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2018-2019 Requested

% Change

2018-2019 % Recommended Change

1 1 1 1 1 3 1 1 2 12

SOCIAL SERVICES DESCRIPTION The Department of Social Services administers a variety of federal and local financial assistance and human services programs. The Department’s services are categorized into five broad service areas: Financial Services, Employment Services, Foster Care Services, Child/Adult Prevention/Protection Services, and Community Corrections. FY 2018 ACCOMPLISHMENTS 

Leadership and staff were recognized by the Virginia Department of Medical Assistance as one of the top performing agencies on a site visit, and were asked to present its model for processing and auditing cases at the State level.



Received the Stairway to Success Award - Gold Level, recognizing the City’s excellence in its commitment to Early Childhood Education at the Virginia Municipal League Annual Banquet.



Continued to administer the Suffolk Summer Work Success Program providing hands-on job experience for young adults.

FY 2019 OBJECTIVES 

To process benefit applications in a timely manner in accordance with State standards. (Leisure, Health, and Wellness)



To protect vulnerable children and the elderly from abuse/neglect by responding to 98% of valid investigative reports within State mandated guidelines. (Leisure, Health, and Wellness)



To provide parenting education seminar classes and training to family service workers and community partners in collaboration with Suffolk’s Best Practices Court Improvement Team to promote stability for at-risk families. (Leisure, Health, and Wellness)



To host employment fairs and assist existing and new businesses by providing recruitment space and a pool of qualified applicants. (Expanded Economic Development)

STATISTICS/PERFORMANCE MEASURES Persons/Households receiving SNAP Percent of eligible households receiving SNAP Persons/Households receiving TANF Households receiving Medicaid Children in Foster Care Percent of TANF recipients in employment activities Visitors at Workforce Development Ctr. Persons in Community Corrections Program Average Length of Supervision time

FY 17 Actual 12,866 81% 1,085 11,559 12 N/A 17,214 557 235 days

FY 18 Projected 12,700 82% 1,000 11,800 12 55% 17,400 537 230 days

FY 19 Estimate 12,300 84% 900 11,900 11 58% 17,600 530 230 days

Department: Social Services Budget Detail 2015-2016 Actual

Account Number: 100-5310051100.02 51100.04 51100.06 51100.27 52100 52210 52400 52600 53100 53300 54100 54200 54500 55210 55230 55300 55310 55420 55500 55667 55676 55677 55701.02 55701.04 55701.06 55701.08 55701.10 55701.14 55701.16 55701.18 55701.22 55701.24 55810 56001 56017

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time Leave Compensation FICA VRS Retirement Group Life Unemployment Professional Services Repair and Maintenance Information Technology Fleet Risk Management Postal Services Telecommunications Insurance and Bonds Employer HDHP Expense Lease/Rent of Building Travel and Training Early Childhood Development Commission Summer Youth Program Suffolk Workforce Development (lease) Auxiliary Assistance - Blind, Aged & Disabled Aid to Dependent Children Aid to Dependent Children - Foster Care Fuel Assistance Healthy Families Title XX Purchased Services Adoption Payments Employment Services Program Quality Initiative Program General Relief Dues and Association Memberships Office Supplies Copier Costs

Total Operating Expenditures

2016-2017 Actual

4,578,724 350 311,495 29,076 356,863 621,218 54,575 756 31,011 2,198 279,894 54,241 910,964 65,006 38,170 2,326 2,041 1,170,875 15,505 59,159 102,800 22,391 202,411 144 195,944 41,558 178,679 398,525 97,745 17,188 12,000 2,157 28,347 108,899

9,993,234

4,866,643 41,165 364,478 80,317 387,786 538,147 64,277 3,870 37,457 1,128 499,625 59,443 1,128,222 31,182 32,083 2,221 2,420 1,188,163 36,084 58,752 129,033 12,415 179,987 754 143,544 350 43,675 251,620 417,386 50,311 15,480 12,500 1,470 42,383 110,945

2017-2018 Budget $

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

2018-2019 % Recommended Change

5,049,343 267,416 100,000 406,732 556,943 66,146 19,490 34,365 1,128 546,395 64,448 1,142,705 72,850 52,392 2,886 1,176,011 21,812 60,000 140,000 85,968 300,560 2,500 603,285 500 93,507 288,110 600,860 252,685 17,188 12,000 1,525 82,453 123,776

2,443,019 29,069 152,969 189,493 266,416 31,709 17,813 1,371 273,197 31,883 571,352 9,271 14,557 756 151,783 10,007 12,273 67,020 6,572 75,628 42,733 96 41,558 114,435 214,932 23,949 5,750 7,500 820 14,472 47,003

48% $ 57% 0% 47% 48% 48% 0% 52% 122% 50% 49% 50% 13% 28% 0% 13% 46% 20% 48% 8% 25% 0% 7% 19% 44% 40% 36% 9% 33% 63% 54% 18% 38%

$ 10,835,317

$ 12,245,979

4,869,406

40%

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

1 2 1 1 4 5 28 1 1 1 4 34 1 1 3 14 1

1 2 1 1 4 5 27 1 1 1 4 34 1 1 1 3 14 1

1 2 1 1 4 5 27 1 1 4 34 1 1 1 3 14 1

103

102

5,049,343 267,416 100,000 406,732 556,943 66,146 19,490 34,365 10,000 546,395 64,448 1,142,705 72,850 52,392 2,886 1,176,011 21,812 60,000 140,000 85,968 200,000 2,500 250,000 500 50,000 275,000 500,000 125,000 12,000 1,525 82,453 123,776

% Change

11,498,656

0% $ 0% 0% 0% 0% 0% 0% 0% 787% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% -33% 0% -59% 0% -47% -5% -17% -51% -100% 0% 0% 0% 0% -6%

5,041,006 274,101 100,000 406,606 542,916 66,037 19,490 34,365 10,000 515,717 68,253 1,124,459 72,850 56,101 2,886 1,176,011 21,812 60,000 140,000 85,968 200,000 2,500 250,000 500 50,000 275,000 500,000 125,000 12,000 1,525 82,453 121,869

0% 3% 0% 0% -3% 0% 0% 0% 787% -6% 6% -2% 0% 7% 0% 0% 0% 0% 0% 0% -33% 0% -59% 0% -47% -5% -17% -51% -100% 0% 0% 0% -2%

11,439,427

-7%

Above costs are offset by estimated State/Fed Revenues of: $7,474,126

Personnel Summary

Range 144 138 135 132 132 130 126/128/130 130 129 128 126/128 123/126/127 124 123 123 120 119 119

Class Director of Social Services Assistant Director of Social Services Financial Manager Social Services Information Technology Administrator Family Services Worker Supervisor II Financial Services Coordinator Family Services Worker I-III Administrative Analyst Workforce Center Coordinator ECDC Coordinator Self Sufficiency Worker I-II Financial Services Case Manager I-III Clerical Support Supervisor Senior Accounting Technician Fraud Investigator Accounting Technician Screening Clerk Office Assistant

Number of Full-Time Positions

2018-2019 Requested

2018-2019 Recommended

SOCIAL SERVICES – CHILDREN’S SERVICES ACT DESCRIPTION The Children’s Services Act (CSA) was implemented by state legislation as a collaborative system of services and funding that is to be child-centered, family-focused, and community-based when addressing the strengths and needs of troubled and at-risk youth and their families. The CSA is administered by a City Council appointed board comprised of representatives from Social Services, Juvenile Court Services, the Community Services Board, the Health Department, Public Schools, the Police Department, a Private and Public Provider, and Parent Representative. The Department of Social Services serves as the fiscal agent and supervises the CSA Division staff. FY 2018 ACCOMPLISHMENTS 

Reduced the number of children in congregate care from 24% to 15% and maintained the average length of stay at seven months.



Provided rehabilitative services to 80% of Children’s Services Act (CSA) referrals in a non-residential setting.



Scheduled Family Assessment and Planning Team (FAPT) reviews of 100% of eligible referrals within 30 days of requesting appointments.



Established a regional vendor survey database to maximize collection of vendor information in conjunction with Virginia Beach, Norfolk and Newport News.

FY 2019 OBJECTIVES 

To provide rehabilitative services to 80% of the Comprehensive Services Act (CSA) population in a non-residential setting. (Leisure, Health, and Wellness)



To achieve improved sustained participation of at least 80% of the stakeholders for the Community Planning Management Team (CPMT) and the Family Assessment and Planning Team (FAPT). (Civic Engagement and Responsive City Services)



To maintain the average cost per day for CSA services at or below the average state cost per service. (Financial Stability)

STATISTICS/PERFORMANCE MEASURES Children’s Services Act (CSA) Program: Children receiving CSA services Average Cost per day for CSA services

FY 17 Actual

FY 18 Projected

FY 19 Estimate

35 $32

38 $33

37 $32

Department: Children's Services Act Budget Detail 2015-2016 Actual

Account Number: 100-5350051100.02 51100.04 51100.06 52100 52210 52400 53000.08 54500 55701.10

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life CSA Purchased Services Risk Management Healthy Families

Total Operating Expenditures

2016-2017 Actual

106,597 7 27,433 9,890 14,365 1,268 924,305 17,476 -

1,101,341

2017-2018 Budget

114,109 161 27,879 10,480 12,586 1,495 1,107,091 21,982 -

1,295,783

116,979 36,057 11,707 12,903 1,532 1,200,066 22,294 -

1,401,538

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

51,067 11,923 4,631 5,633 669 390,237 11,147 -

44% 33% 40% 44% 44% 33% 50% -

475,305

34%

% Change

2018-2019 % Recommended Change

116,979 36,057 11,707 12,903 1,532 1,200,066 22,294 -

0% 0% 0% 0% 0% 0% 0% -

1,401,538

119,905 36,958 12,000 12,914 1,571 1,200,066 21,926 -

3% 3% 3% 0% 3% 0% -2% -

1,405,339

Personnel Summary

Range

Class 131 CSA Coordinator 126 CSA Management Specialist

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2018-2019 Requested

2018-2019 Recommended

1 1

Above costs are offset by estimated State/Fed Revenues of: $912,553

SUFFOLK HEALTH DEPARTMENT DESCRIPTION The Suffolk Health Department is part of the Western Tidewater Health District which includes Isle of Wight County, Southampton County, the City of Franklin, and the City of Suffolk. The Health Department aims to achieve and maintain personal and community health by emphasizing health promotion, disease prevention, and environmental protection. The City of Suffolk provides local funding to support the operation of the Suffolk Health Department as well as matching funds for the Healthy Families Grant program. FY 2018 ACCOMPLISHMENTS 

Provided Immunization services to 436 citizens and Family Planning Services to 524 citizens.



Served 96 mothers and 74 infants with a total of 1,057 visits for low-income, first-time mothers, as part of the Nurse/Family Partnership program.



Provided tuberculosis screenings and direct observed therapy visits to 540 patients.



Attained a 99% client satisfaction rating.

FY 2019 OBJECTIVES 

To increase male involvements in pregnancy prevention and planning efforts to improve statewide family planning involvement. (Leisure, Health, and Wellness)



To increase the number of teens served in family planning clinics and in community education settings. (Leisure, Health, and Wellness)



To continue to enter 100% of immunization records for children less than 6 years of age into the Commonwealth’s Web Vision Immunization Registry System. (Leisure, Health, and Wellness)



To ensure that 100% of children in the Healthy Families program have a primary health care provider within two months of enrolling in the program. (Leisure, Health, and Wellness)



To reduce environmental and communicable disease hazards at food establishments, hotels, swimming pools, migrant labor camps and campgrounds. (Leisure, Health, and Wellness)

STATISTICS/PERFORMANCE MEASURES Males participating in pregnancy planning/prevention programs Teens served by Family Planning Clinics Percent of Immunization data entered in State Webvision system Percent of food establishments inspected by due date

FY 17 Actual 336 177 100% 87%

FY 18 Projected 336 177 100% 85%

FY 19 Estimate 336 177 100% 85%

Department: Support of Western Tidewater Health District Budget Detail 2015-2016 Actual

Account Number: 100-5110055610 Transfer to Western Tidewater Health District Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

2018-2019 % Recommended Change

840,000

420,000

50%

864,000

840,000

420,000

50%

864,000

840,000

WESTERN TIDEWATER COMMUNITY SERVICES BOARD DESCRIPTION The Western Tidewater Community Services Board provides ongoing mental health, substance abuse, and mental retardation related services to the children and families of the City of Suffolk. Treatment services include ongoing medical, counseling, and support services. Most of the Western Tidewater Community Services Board’s consumers are underinsured families with children and adult members suffering from chronic and pervasive disabilities. The City of Suffolk provides local funding to support the operation of the Western Tidewater Community Services Board. FY 2018 ACCOMPLISHMENTS 

Began implementing program designed to streamline access for individuals to receive treatment.



Obtained State grant for development of the UPLIFT program to provide life skills, psychoeducation group sessions, and anger management for children ages 11-18.



Implemented Addiction Recovery Treatment Services, a comprehensive benefit program that expands short-term inpatient detox and residential treatment to all Medicaid members.

FY 2019 OBJECTIVES 

To ensure that services provided are available, timely, and efficient. (Civic Engagement and Responsive City Services)



To ensure that services provided are effective and meet individual needs. (Leisure, Health, and Wellness)



To maintain performance in key risk management indicators. (Civic Engagement and Responsive City Services)



To ensure that the community services board is operationally sound and maintains a high quality workforce. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Persons Receiving Mental Health Services Persons Receiving Intellectual Disabilities Services Persons Receiving Substance Abuse Services Persons Receiving Emergency/Ancillary Services Service Units Provided to Suffolk citizens Percent of total Service Units provided to Suffolk citizens

FY 17 Actual 2,672 1,938 775 1,238 228,888 59%

FY 18 Projected 2,752 1,996 814 1,275 235,755 61%

FY 19 Estimate 2,835 2,056 855 1,313 242,827 63%

Department: Support of Western Tidewater Community Service Board Budget Detail 2015-2016 Actual

Account Number: 100-5210055620 Transfer to Western Tidewater CSB Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

2018-2019 % Recommended Change

281,152

295,210

147,605

50%

323,325

10%

295,210

281,152

295,210

147,605

50%

323,325

10%

295,210

SCHOOL SUPPORT DESCRIPTION Each year, the Suffolk City Council appropriates local funding in support of Suffolk Public Schools. This funding is used by the school division for the operation of its 12 elementary schools, 5 middle schools, 3 high schools, and 1 alternative school and lease expenses for the Suffolk School Administration office and print shop. A new elementary school and middle school are scheduled to open in September 2018. Additional local funding is provided in the Capital Projects Fund and Debt Service Fund budgets for school related capital projects and debt service.

Department: Support of Schools Budget Detail 2015-2016 Actual

Account Number: 100-6001055420 Local Support for Lease/Rent of Building 55640 Support of Schools Total Operating Expenditures Total School Fund Revenues: State / Federal / Other Transfer from General Fund - Local Support

526,785 53,570,053

$ 54,096,838

2016-2017 Actual $

539,007 54,361,370

$ 54,900,378

2017-2018 Budget $

551,517 55,832,201

$ 56,383,718

2017-2018 Exp to Dec

% Exp

273,148 22,000,000

50% 39%

554,445 59,832,201

1% 7%

554,445 59,832,201

1% 7%

$ 22,273,148

40%

60,386,646

108,275,891 59,832,201 168,108,092

3% 7%

108,275,891 59,832,201 168,108,092

3% 7%

2018-2019 Requested

Local Support for Lease/Rent of Building Total Operating Revenues: Total School Fund Expenditures: Instruction Administration and Attendance Health and Psychology Pupil Transportation Operation and Maintenance Food Services Technology

2018-2019 % Recommended Change

554,445

168,662,537

124,946,174 3,705,888 2,047,663 8,324,907 13,829,825 8,462,434 6,791,201

5% 1% 5% 3% 8% 2% -1%

124,946,174 3,705,888 2,047,663 8,324,907 13,829,825 8,462,434 6,791,201

5% 1% 5% 3% 8% 2% -1%

554,445 -

1% -

554,445 -

1% -

168,662,537

Local Support - Lease / Rent of Building Local Support Reduction to REQUEST: Total Operating Expenses:

% Change

PARKS AND RECREATION DESCRIPTION The Department of Parks and Recreation provides a variety of high quality recreational and leisure programs for the citizens of Suffolk. The Department is responsible for maintaining over 1,800 acres of parkland including 4 regional parks, 21 community parks, 14 athletic fields, and 60 city gateways; administration of the East Suffolk Recreation Center, Whaleyville Community Center, and 6 joint-use recreational facilities; the Office on Youth; and the Suffolk Art Gallery. The Department is organized into the divisions of Administration; Parks, Gateways, and Facilities Maintenance; and Recreation. The Proposed FY19 Budget merges the previous divisions of Support Services and Office on Youth into the division of Administration. The division of Grounds Maintenance is merged with the division of Parks, Gateways, and Facilities Maintenance. FY 2018 ACCOMPLISHMENTS 

Achieved full accreditation from the Commission for Accreditation of Park and Recreation Agencies (CAPRA).



Completed the Lone Star Lakes Park Master Plan, Aquatics Feasibility Study, construction of the Lake Kennedy Park Trail and renovations to the Planters Club and Planters Park.



Implemented special events attended by over 10,000 citizens.



Increased participation in youth programs and at the East Suffolk Recreation Center, Whaleyville Community Center, and joint-use recreation centers.

FY 2019 OBJECTIVES 

To ensure the financial stability of parks and recreation programs. (Financial Stability)



To increase opportunities for recreation and lifelong learning for residents of all ages. (Leisure, Health, and Wellness)



To maintain parks and recreation facilities throughout the City. (Growth Management and Comprehensive Planning)



To increase volunteer and civic engagement opportunities. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Regional Park Visitors Recreation and Community Center Members Youth participating in Youth Athletic Programs Seniors participating in Senior Programs Youth participating in Before and After-School programs Youth participating in Prevention Programs Adult Art Classes/Programs Youth Art Classes/Programs Art Exhibitions Special Event Applications Processed Volunteer Hours

FY 17 Actual 254,708 2,345 815 736 3,369 650 96 33 11 80 10,380

FY 18 Projected 300,000 2,392 887 743 3,436 750 100 34 12 85 8,500

FY 19 Estimate 325,000 2,440 905 750 3,503 800 105 35 13 90 10,000 100

Department: Parks and Recreation - Administration Budget Detail 2015-2016 Actual

Account Number: 100-7110051100.02 51100.04 51100.06 52100 52210 52400 53100 53300 53500 53600 54100 54200 54500 55100 55210 55230 55500 55810 55845 56001 56011 56012 56014 56017 56026

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Professional Services Repair and Maintenance Printing and Binding Advertising Information Technology Fleet Risk Management Utilities Postal Services Telecommunications Travel and Training Dues and Association Memberships Expenses Related to Fee Activities Office Supplies Uniforms & Wearing Apparel Books and Subscriptions Other Operating Supplies Copier Costs Special Events

Total Operating Expenditures

2016-2017 Actual

328,187 24,255 45,421 3,493 338,861 16,942 581,076 37,787 3,139 48,169 3,760 1,675 2,329 404 2,264 54,074 -

1,491,836

2017-2018 Budget

377,781 27,742 41,264 4,715 423,147 15,474 686,579 345 1,206 48,045 4,638 1,690 2,696 488 2,431 54,954 -

1,693,197

2017-2018 Exp to Dec

352,872 26,995 38,922 4,623 470,870 29,989 718,499 11,000 2,000 45,837 4,000 2,000 5,000 500 2,500 57,742 -

1,773,348

% Exp

2018-2019 Requested

176,843 (160) 13,182 19,461 2,565 235,435 7,311 359,249 1,948 1,174 21,439 3,156 2,030 1,228 636 22,948 -

50% $ 49% 50% 55% 50% 24% 50% 18% 59% 47% 79% 102% 25% 0% 25% 40% -

868,443

49%

% Change

2018-2019 % Recommended Change

352,872 26,995 38,922 4,623 470,870 29,989 718,499 11,000 2,000 45,837 4,000 3,650 5,000 500 2,500 57,742 -

0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 83% 0% 0% 0% 0% -

1,774,999

776,172 87,684 59,377 83,441 10,168 4,050 28,000 10,000 15,600 629,498 46,059 715,757 11,000 2,000 57,371 11,000 3,000 7,600 750 500 18,770 60,747 200,725

120% 120% 114% 120% 34% 54% 0% 0% 0% 25% 175% 50% 52% 0% 651% 5% -

2,839,269

60%

53600 - Advertising: Marketing for classes, exhibits, and special events. 56014 - Other Operating Supplies: Supplies for exhibits and programs. 56026 - Special Events: Special events supported by sponsorships and fees of $57,075. Personnel Summary

Range

Class 144 138 135 132 130 128 124 121 121 119

Director of Parks & Recreation Assistant Director of Parks & Recreation Principal Planner Business Manager Youth Outreach Coordinator Recreation Supervisor Therapeutic Recreation Specialist Executive Secretary Accounting Associate I Office Assistant

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

1 1 1

2018-2019 Recommended 1 1 1

1 1

1 -

2018-2019 Requested

1 1 1 1 1 3 1 1 1 2 13

101

Department: Parks and Recreation - Office on Youth Budget Detail 2015-2016 Actual

Account Number: 100-7115051100.02 51100.06 52100 52210 52400 53100 53600 55500 56001 56011 56014 56026

Salaries and Wages Salaries and Wages - Part-time FICA VRS Retirement Group Life Professional Services Advertising Travel and Training Office Supplies Uniforms & Wearing Apparel Other Operating Supplies Special Programs

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

92,188 6,564 12,759 1,097 2,436 1,343 334 658 4,657 17,358

64,153 4,708 7,259 862 1,268 500 2,169 581 337 2,785 18,291

56,653 4,334 6,175 742 1,500 500 1,500 600 750 6,000 25,000

28,326 2,098 3,124 371 1,170 1,846 2,927

50% 48% 51% 50% 0% 0% 78% 0% 0% 31% 12%

95,060 31,630 9,692 10,485 1,245 8,150 600 2,000 600 800 9,150 26,800

139,394

102,913

103,754

39,863

196,212

2018-2019 % Recommended Change

68% $ 124% 70% 68% 443% 20% 33% 0% 7% 53% 7% -

-100%

Personnel Summary

Range

Class 130 Youth Outreach Coordinator 124 Therapeutic Recreation Specialist 123 Recreation Specialist

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

1 1 2

2017-2018 Budget

1 -

2018-2019 Requested

2018-2019 Recommended 1 1

102

Department: Parks and Recreation - Parks, Gateways, and Facility Maintenance Budget Detail 2015-2016 Actual

Account Number: 100-7120051100.02 51100.04 51100.06 52100 52210 52400 53000.16 53000.46 53100 53300 53320 54200 55100 55410 55500 56001 56011 56014 56026 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part- time FICA VRS Retirement Group Life Purchased Services - Refuse Collection Purchased Services - RM Banners Professional Services Repair and Maintenance Maintenance Service Contracts Fleet Utilities Lease/Rent of Equipment Travel and Training Office Supplies Uniforms & Wearing Apparel Other Operating Supplies Special Programs Capital Outlay

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

678,377 27,969 208,231 65,906 93,676 8,076 15,480 2,640 12,123 49,979 220,329 363,820 263,819 1,129 3,977 599 23,499 93,697 1,685 -

732,150 31,316 239,924 72,683 80,630 9,554 32,469 2,933 17,309 60,638 189,306 447,315 265,540 3,134 2,041 918 18,870 74,829 372 -

690,170 129,330 62,692 76,126 9,041 51,793 5,000 10,000 70,000 234,100 508,846 259,385 10,000 3,000 1,000 15,000 93,000 1,265 -

369,103 10,951 102,726 34,979 40,234 4,740 34,280 1,210 3,643 20,724 81,827 185,715 95,010 136 1,896 198 7,543 29,036 210 -

53% 79% 56% 53% 52% 66% 24% 36% 30% 35% 36% 37% 1% 63% 20% 50% 31% 17% -

720,263 285,204 76,918 79,445 9,504 51,793 5,000 15,000 100,000 242,000 508,846 259,385 10,000 3,000 1,000 15,000 95,000 -

2,135,010

2,281,930

2,229,747

1,024,162

46%

2,477,358

2018-2019 % Recommended Change

4% $ 121% 23% 4% 5% 0% 0% 50% 43% 3% 0% 0% 0% 0% 0% 0% 2% -100% 11%

855,598 17,389 132,563 76,925 92,148 11,208 51,793 5,000 15,000 100,000 502,000 681,757 265,000 10,000 5,000 1,000 15,000 108,000 2,945,381

24% 3% 23% 21% 24% 0% 0% 50% 43% 114% 34% 2% 0% 67% 0% 0% 16% -100% 32%

53320 - Maintenance Service Contracts: Grass cutting, security service. 56014 - Other Operating Supplies: Safety material and landscape materials. Personnel Summary

Range

Class 133 131 125 125 125 122 122 115/119 114

Parks Manager Grounds Maintenance Superintendent Superintendent of Cemeteries Park Superintendent Maintenance Coordinator Recreation Facilities Supervisor Park Supervisor Ground Maintenance Worker I-II Custodial Worker

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

1 1

2018-2019 Requested

2018-2019 Recommended

1 1 1 4 7 3

1 1 1 3 7 3

1 2 1 3 7 3

1 1 1 1 2 1 3 9 3

1 1 -

103

Department: Parks and Recreation - Grounds Maintenance Budget Detail 2015-2016 Actual

Account Number: 100-7125051100.02 51100.04 51100.06 52100 52210 52400 53300 53320 54200 55100 55500 56001 56011 56014

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Repair and Maintenance Maintenance Service Contracts Fleet Utilities Travel and Training Office Supplies Uniforms & Wearing Apparel Other Operating Supplies

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

109,965 8,564 8,020 15,219 1,308 12,115 243,556 63,246 603 518 633 20,824

93,598 5,913 6,626 10,324 1,226 264,027 73,193 143 3,761

152,654 17,389 13,008 16,838 2,000 260,000 79,803 1,500 2,000 8,000

45,868 1,072 3,220 5,011 595 46,584 86,366 40 1,386 1,047

484,570

458,811

553,192

191,189

% Exp

2018-2019 Requested

% Change

2018-2019 % Recommended Change

30% $ 6% 25% 30% 30% 18% 108% 3% 69% 13%

177,413 17,389 14,902 19,584 2,324 15,000 260,000 79,803 1,500 2,000 20,000

16% $ 0% 15% 16% 16% 0% 0% 0% 0% 150%

35%

609,915

10%

-100%

Personnel Summary

Range

Class 125 Superintendent of Cemeteries 115/119 Grounds Maintenance Worker I-II

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

2018-2019 Requested

2018-2019 Recommended

1 3

1 4

104

Department: Parks and Recreation - Support Services Budget Detail 2015-2016 Actual

Account Number: 100-7130051100.02 51100.04 51100.06 52100 52210 52400 53100 53300 53500 53600 55100 55500 55845 56001 56011 56014 56026

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Professional Services Repairs and Maintenance Printing and Binding Advertising Utilities Travel and Training Expenses Related to Fee Activities Office Supplies Uniforms & Wearing Apparel Other Operating Supplies Special Events

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

243,989 979 17,187 19,056 33,658 1,390 9,999 7,242 1,521 1,388 1,000 7,036 137,976

280,360 2,525 5,895 20,706 30,924 1,616 7,300 6,081 12,285 600 6,654 2,988 1,016 21,377 152,957

324,448 5,512 25,242 35,787 4,250 28,000 10,000 10,000 2,000 5,000 2,000 3,000 39,895 175,725

141,286 1,041 2,945 10,263 15,530 842 11,652 3,005 2,258 73 3,520 1,070 82 6,430 90,021

44% 53% 41% 43% 20% 42% 30% 23% 4% 70% 54% 3% 16% 51%

371,132 1,500 64,607 33,449 40,936 4,862 900 32,000 15,000 15,000 2,000 5,000 17,465 2,200 3,000 30,270 208,575

482,421

553,283

670,859

290,019

43%

847,896

2018-2019 % Recommended Change

14% $ 1072% 33% 14% 14% 14% 50% 50% 0% 0% 10% 0% -24% 19% 26%

-100%

Personnel Summary

Range

Class 132 Business Manager 128 Recreation Supervisor 128 Marketing and Development Coordinator Special Event Coordinator 121 Accounting Associate I 119 Office Assistant

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

1 1

1 3

2 1 1 6

2018-2019 Requested

2018-2019 Recommended 1 3 1

1 2

105

Department: Parks and Recreation - Recreation Budget Detail 2015-2016 Actual

Account Number: 100-7135051100.02 51100.04 51100.06 51100.10 52100 52210 52400 53100 53300 53500 53600 54200 55100 55210 55310 55410 55420 55500 55810 55845 56001 56011 56014 56026 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time Salaries and Wages - Seasonal FICA VRS Retirement Group Life Professional Services Repair and Maintenance Printing and Binding Advertising Fleet Utilities Postal Services Employer HDHP Expense Lease/Rent of Equipment Lease/Rent of Building Travel and Training Dues and Association Memberships Expenses Related to Fee Activities Office Supplies Uniforms & Wearing Apparel Other Operating Supplies Special Events Capital Outlay

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

676,746 3,580 643,310 174,376 111,433 89,821 9,544 10,233 57,092 106,017 56,168 717 63,148 1,800 3,222 655 236,250 3,672 5,051 26,167 25,279 -

774,229 5,649 746,911 139,547 123,958 85,210 11,745 7,786 55,147 103,321 47,092 480 76,283 1,800 4,648 715 234,647 5,081 14,990 27,185 10,282 18,763

890,829 509,316 107,111 98,258 11,670 9,000 79,600 2,000 141,952 75,000 72,412 5,100 5,000 655 240,000 5,450 8,000 33,575 13,871 -

433,155 331 372,660 113,894 68,446 47,555 6,071 1,800 24,064 40,824 21,778 29,464 1,800 9,609 50 94,065 1,746 2,196 11,105 7,615 -

2,304,281

2,495,470

2,308,800

1,288,230

% Exp

2018-2019 Requested

% Change

2018-2019 % Recommended Change

49% $ 73% 64% 48% 52% 20% 30% 0% 29% 29% 41% 35% 192% 8% 39% 32% 27% 33% 55% -

890,829 1,001,427 144,758 98,258 11,670 8,930 81,600 2,000 141,952 75,000 72,412 5,100 7,500 755 240,000 5,220 9,500 32,575 17,654 18,000

0% 97% 35% 0% 0% -1% 3% 0% 0% 0% 0% 0% 50% 15% 0% -4% 19% -3% 27% -

910,845 440,015 103,341 98,098 11,932 8,930 81,600 2,000 133,042 75,000 72,412 5,100 5,000 755 240,000 5,450 9,500 33,575 13,871 -

2% -14% -4% 0% 2% -1% 3% 0% -6% 0% 0% 0% 0% 15% 0% 0% 19% 0% 0% -

56%

2,865,140

24%

2,250,466

-3%

53300 - Repair & Maintenance - Pool contract for Cypress Park, misc. 55420 - Lease of Buildings: School facility rental, Joyner Park, and Elk's Lodge for American Legion meetings. 55845 - Expenses Related to Fee Activities: Instructors, officials, and supply costs. 56014 - Other Operating Supplies: Equipment and supplies for programs. 56026 - Special Events: Supported by sponsorships and fees of $3,150.

Personnel Summary

Range

Class 131 128 128 126 126 124 123 119 114

Recreation Manager Recreation Supervisor Athletic Supervisor Recreation Program Specialist Cultural Arts Coordinator Fitness Specialist Recreation Specialist Office Assistant Custodial Worker

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

1 3

1 3 1 4

1 3 1 1 1 2 10 2 1

2 8 3 1

2 7 2 1

1 3 1 1 1 2 10 2 1

3 -

2018-2019 Requested

2018-2019 Recommended

106

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LIBRARY DESCRIPTION The Suffolk Library System offers access to a comprehensive collection of materials and works to encourage social, economic, cultural, and intellectual growth. The Library System is comprised of the Morgan Memorial Library, North Suffolk Library, Chuckatuck Library Branch, and the Bookmobile. Additionally, the Library System manages the City’s records management functions. FY 2018 ACCOMPLISHMENTS 

Continued implementation of the Libraries Transforming Communities initiative by hosting the Community Conversations series in different areas of the City with diverse audiences.



Implemented a revised schedule for Library2Go with a focus on early literacy and technology as well as targeting underserved populations and areas.



Launched new WiFi2Go program to provide wireless internet access to people with needs throughout the community.



Provided numerous programs including BARKS, #BIGIDEA, Engage Suffolk, Coding in the Classroom, IconiCon, Suffolk Reads, Summer Reading Challenge, Youth and Family Services Storytimes.

FY 2019 OBJECTIVES 

To expand programs, classes, and events for the community to promote lifelong learning and recreation. (Leisure, Health, and Wellness)



To collaborate with City departments, nonprofits, educational institutions, and other governmental organizations to offer efficient and effective services and programs. (Leisure, Health, and Wellness)



To implement the Libraries Transforming Communities initiative to bring people together to facilitate community conversations. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Registered Borrowers Circulation Reference Questions answered Computer Sessions Bookmobile stops Adult Programs offered Adult Program participants Youth Programs offered Children's Program participants Teen Programs offered Teen Program participants

FY 17 Actual 46,250 321,900 17,251 30,823 156 492 18,111 796 16,311 59 800

FY 18 Projected 48,000 325,000 17,500 31,000 170 500 20,000 800 17,500 65 900

FY 19 Estimate 50,000 330,000 18,000 32,000 190 550 22,000 850 18,500 75 1,100

107

Department: Library Budget Detail 2015-2016 Actual

Account Number: 100-7310051100.02 51100.04 51100.06 52100 52210 52400 53000.16 53100 53200 53300 53500 54100 54200 54500 55100 55210 55230 55310 55420 55500 55810 55846 56001 56012 56017 56026 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Purchased Services - Refuse Professional Services Temporary Help Service Repair and Maintenance Printing and Binding Information Technology Fleet Risk Management Utilities Postal Services Telecommunications Employer HDHP Expense Lease/Rent of Buildings Travel and Training Dues and Association Memberships Marketing Office Supplies Books and Subscriptions Copier Costs Special Events Capital Outlay

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

1,210,145 9 240,805 105,995 162,272 14,375 3,798 15,561 80,125 867 108,719 24,950 274,810 59,140 9,029 10,729 997 17,400 16,844 655 38,340 178,364 34,391 5,341

1,352,365 1,066 252,767 116,814 148,650 17,654 3,557 5,891 13,799 45,629 1,824 97,917 40,668 346,395 54,657 9,486 10,167 660 17,940 26,566 789 53,740 183,499 35,461 3,728 16,137

1,518,453 266,103 136,519 167,485 19,892 5,504 89,000 1,000 104,114 49,042 362,276 61,451 9,000 15,279 17,940 9,000 700 30,500 200,000 38,042 12,500 -

721,378 1,967 115,461 60,533 77,119 9,138 1,516 374 50,823 52,057 21,964 181,138 25,056 5,255 6,140 355 10,465 7,844 270 6,785 16,152 179,739 14,683 7,285 65

48% 43% 44% 46% 46% 28% 57% 0% 50% 45% 50% 41% 58% 40% 58% 87% 39% 53% 90% 39% 58% -

1,542,463 307,663 141,535 170,134 20,206 5,504 500 104,500 104,114 49,042 362,276 61,451 9,000 15,279 17,940 9,000 700 45,000 220,000 38,042 40,000 195,000

2,613,660

2,857,826

3,113,800

1,573,564

51%

3,459,349

2018-2019 % Recommended Change

2% $ 16% 4% 2% 2% 0% 17% -100% 0% 0% 0% 0% 0% 0% 0% 0% 0% 48% 10% 0% 220% 11%

1,582,802 272,756 141,950 170,468 20,735 5,504 292,337 58,615 356,368 61,451 9,000 30,279 17,940 9,000 700 31,500 200,000 40,214 12,500 -

4% 2% 4% 2% 4% 0% -100% -100% 181% 20% -2% 0% 0% 98% 0% 0% 0% 3% 0% 6% 0% -

3,314,118

Personnel Summary

Range

Class 144 138 134 133 129 127 124 121 120 118

Director of Libraries Assistant Director of Libraries Library Manager Senior Administrative Analyst Senior Librarian Librarian I, II, III & IV Librarian Library Services Coordinator Executive Secretary Library Assistant I-III Secretary Library Associate

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

1 1

1 1 4 1 4

12 1 14 1 1

1 12 1 14 1 1

2018-2019 Requested

2018-2019 Recommended 1 1 4 1 5

4 7 1

1 1 4 1 4 -

3 9 1 -

4 8 1 -

1 8

1 6

1 7

108

PLANNING AND COMMUNITY DEVELOPMENT DESCRIPTION The Department of Planning and Community Development is responsible for the City’s overall land planning program and building permit, inspections, enforcement, and zoning administration. The Department also manages the Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) grant programs and staffs the Suffolk Planning Commission, Board of Zoning Appeals, Wetlands Board, and Historic Landmark Commission. The Department is comprised of the divisions of Planning and Community Development Services. This cost center includes the division of Community Development Services in FY19. FY 2018 ACCOMPLISHMENTS 

Managed the review and approval of 74 site plans and four engineering plans.



Completed the Downtown Plan update.



Coordinated presentation of draft Bicycle and Pedestrian Plan to Planning and City Council as Comprehensive Plan amendment.



Presented various ordinance text amendments to Committee on Ordinances/Planning Commission and City Council for consideration, addressing site plan waivers, family day homes, small cell facilities, temporary health care structures, rooftop signs, accessory dwellings, minor subdivision, and principal uses in the B-1 zoning district.

FY 2019 OBJECTIVES 

To provide plan review services in an effective and efficient manner that will promote a diverse local economy and enhanced tax base. (Growth Management and Comprehensive Planning)



To provide policies, recommendations, and code amendments and ordinances that help protect and promote the health, safety and welfare of the City and its inhabitants. (Growth Management and Comprehensive Planning)



To provide policies and standards that promotes and enhances safe, quality, transportation options. (Growth Management and Comprehensive Planning)

STATISTICS/PERFORMANCE MEASURES Planning: Number of Applications Processed: Major Subdivisions Minor Subdivisions Family Transfers Site Plan Reviews Rezoning & Conditional Rezoning Requests Conditional Use Permits Other Reviews (Variance, HLC, Wetlands, Street Vacation, etc.) Percent of site/subdivision plans reviewed within 30 days Percent of building inspections requests performed within two business days Percent of Code Violations resolved in 45 days or less

FY 17 Actual

FY 18 Projected

FY 19 Estimate

19 51 5 74 13 22 190 98%

25 50 5 80 20 25 200 95%

30 50 10 100 25 25 200 95%

92% 83%

90% 91%

109

Department: Planning and Community Development Budget Detail 2015-2016 Actual

Account Number: 100-8110051100.02 51100.04 52100 52210 52400 53100 53100.06 53100.30 53175.00 53200 53600 54100 54200 54500 55210 55230 55310 55500 55810 56001 56012 56014 56017 58200

Salaries and Wages Salaries and Wages - Overtime FICA VRS Retirement Group Life Professional Services Professional Services - Consulting Services Professional Services - Demolition Neighborhood Improvements Temporary Help Service Fees Advertising Information Technology Fleet Risk Management Postal Services Telecommunications Employer HDHP Expense Travel and Training Dues and Association Memberships Office Supplies Books and Subscriptions Other Operating Supplies Copier Costs Capital Outlay

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

576,170 24 42,031 76,981 6,775 23,550 3,708 5,760 16,420 149,501 5,465 124,272 1,655 4,277 6,113 2,680 3,448 760 11,267 -

760,545 487 56,021 82,797 9,833 23,473 63,612 20,074 136,158 5,755 152,847 1,077 2,932 5,625 2,796 4,945 1,288 11,821 -

882,255 67,492 97,313 11,558 29,400 71,700 16,000 151,621 5,599 165,274 7,000 5,923 7,000 3,800 11,000 1,295 12,964 -

404,338 4,714 29,663 44,462 5,121 12,559 68,424 15,933 75,811 2,808 82,637 1,484 1,216 195 4,505 1,442 2,701 942 4,761 -

46% $ 44% 46% 44% 43% 95% 100% 50% 50% 50% 21% 21% 64% 38% 25% 73% 37% -

1,060,857

1,342,086

1,547,193

763,713

49%

% Change

942,833 72,127 103,995 12,351 29,400 250,000 20,000 151,621 5,599 165,274 7,000 5,923 8,140 3,800 11,000 1,295 12,964 1,803,322

2018-2019 % Recommended Change

7% $ 7% 7% 7% 0% 249% 25% 0% 0% 0% 0% 0% 16% 0% 0% 0% 0% -

2,297,552 175,763 247,446 30,098 30,400 125,000 200,000 60,000 20,000 189,058 112,908 449,399 22,336 32,230 19,140 5,200 20,000 3,295 1,000 24,168 -

160% 160% 154% 160% 3% 74% 25% 25% 1917% 172% 219% 444% 173% 37% 82% 154% 86% -

17%

4,064,993

163%

Personnel Summary

Range

Class 144 138 138 136 136 135 135 133 133 133 127/130 130 130 129 127 127 125/127 124/125 125 124 124 123 123 121 120 119

Director of Planning & Community Development Assistant Director of Planning Assistant Director of Community Development Current Planning Manager Comprehensive Planning Manager Zoning Administration and Enforcement Manager Principal Planner Housing/Property Maintenance Official Community Dev & Housing Grants Administrator Building Official Planner I-II Plans Reviewer Administrative Analyst Permit Manager Customer Service Manager Assistant Zoning Administration and Enforcement Coordinator Building Inspector I-II Zoning Inspector I-II Housing/Property Maintenance Inspector Senior Permit Technician Senior Graphics Technician Planning Technician Permit Technician Executive Secretary Secretary Office Assistant

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

1 1

2 -

1 3 1 1 1

3 1 -

1 3 -

1 -

2 -

1 3

1 1 1 1 1 1 2 1

1 1

1 2

1 1 -

2018-2019 Recommended

1 1

2 -

2018-2019 Requested

1 -

1 7 2 4 3 1 3 1

1 3 -

1 2

110

ECONOMIC DEVELOPMENT DESCRIPTION The Department of Economic Development promotes enhanced job opportunities and broadens the tax base of the City of Suffolk through the recruitment and retention of business and industry, maintains and encourages the continuation of a favorable business environment for businesses to locate and expand within the City, and attracts and encourages new national and international businesses to locate and invest in Suffolk. The Department provides staff support to the Economic Development Authority (EDA) and oversees the divisions of Aviation Facilities and Tourism. FY 2018 ACCOMPLISHMENTS 

Continued to host the ReStored event in downtown Suffolk to provide opportunities for businesses to operate over a weekend in vacant retail spaces.



Organized four meetings for Suffolk industry sectors to meet and network.



700 new jobs created with $100M in capital investment in the City.

FY 2019 OBJECTIVES 

To partner with the Suffolk existing industry base for growth opportunities as well as continue aggressive business development efforts to the seven Suffolk industry targets which include advanced manufacturing, retail, medical, warehousing and distribution, food and beverage processing, hospitality and modeling, simulation and technology. (Expanded Economic Development)



To promote the City’s planned business park locations for future commercial growth opportunities. (Expanded Economic Development)



To continue outreach efforts through monthly e-newsletter distribution, new business announcements, and regular speaking opportunities with civic and business organizations and Suffolk Public Schools. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Jobs Created Amount of Capital Investment Square Footage of Capital Investment Existing Industry Visits Prospect Visits

CY 16 Actual 500 $80M 850,000 396 103

CY 17 Actual 750 $100M 800,000 496 67

CY 18 Estimate 700 $85M 500,000 425 85

111

Department: Economic Development Budget Detail 2015-2016 Actual

Account Number: 100-8150051100.02 51100.04 51100.14 52100 52210 52400 53100 53500 54100 54200 54500 55210 55230 55500 55671 55810 55846 56001 56012 56017

Salaries and Wages Salaries and Wages - Overtime Transportation Expense FICA VRS Retirement Group Life Professional Services Printing and Binding Information Technology Fleet Risk Management Postal Services Telecommunications Travel and Training Economic Development Investment Program Dues and Association Memberships Marketing Office Supplies Books and Subscriptions Copier Costs

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

2018-2019 % Recommended Change

386,722 3,996 28,287 53,522 4,602 3,004 1,696 25,698 43,777 1,804 5,076 23,436 1,717,079 84,942 96,802 2,315 49 8,948

403,860 3,996 29,524 44,546 5,291 18,000 1,798 22,963 54,785 2,460 6,096 29,123 2,883,625 83,682 146,325 1,764 343 9,041

410,099 4,000 31,373 45,234 5,372 15,000 4,000 16,562 5,199 55,113 2,500 5,897 30,000 89,000 110,000 1,750 350 9,544

205,050 1,998 14,883 22,617 2,686 270 1,056 8,281 27,557 1,207 2,154 3,641 134,792 84,533 82,136 768 3,771

50% 50% 47% 50% 50% 2% 26% 50% 0% 50% 48% 37% 12% 95% 75% 44% 0% 40%

410,099 4,000 31,373 45,234 5,372 5,000 4,000 16,562 5,199 55,113 2,500 5,897 30,000 115,000 110,000 1,750 350 9,544

0% 0% 0% 0% 0% -67% 0% 0% 0% 0% 0% 0% 0% 29% 0% 0% 0% 0%

420,354 4,000 32,157 45,272 5,507 5,000 4,000 20,931 6,805 54,154 2,500 6,617 30,000 90,000 110,000 1,750 350 10,677

3% 0% 3% 0% 3% -67% 0% 26% 31% -2% 0% 12% 0% 1% 0% 0% 0% 12%

2,491,756

3,747,220

840,993

597,400

71%

856,993

850,073

53100 - Professional Services: Conceptual site plans for commercial / industrial sites. 53500 - Printing & Binding: Promotional material for prospects. 55671 - Economic Development Investment Program: Funds are reserved with accumulating balance reappropriated annually for expenditure. Personnel Summary

Range

Class 144 136 133 130 127

Director of Economic Development Assistant Director of Economic Development Economic Development Manager Business Development Analyst Economic Development Associate

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2018-2019 Requested

2018-2019 Recommended

1 1 1 1 1

112

DIVISION OF TOURISM DESCRIPTION The Division of Tourism is the destination marketing organization (“DMO”) of record for the City of Suffolk. The Division works with public and private hospitality industry sectors to develop and implement programs that encourage “More People, Staying Longer, Spending More Money.” The Division operates the visitor center and gift shop seven days a week; operates the Seaboard Station Railroad Museum; distributes collateral to statewide visitor and welcome centers; fulfills daily consumer orders for travel information; oversees group tour operations; manages advertising, marketing, and special events; and promotes product development. FY 2018 ACCOMPLISHMENTS 

Coordinated a full tour schedule featuring Great Dismal Swamp Safaris, Historic Narrated Suffolk Bus Tours, Legends of Main Street: A Suffolk Ghost Walk, Cedar Hill and Cemetery Strolls.



Introduced new kayak tours of the Nansemond River and Bennett’s Creek.



Launched custom smartphone app, TRAIPSE, providing a historic walking tour, trivia-based scavenger hunt, and a local business discount program that encourages exploration of Suffolk.



Produced or co-produced 14 festivals and events and serviced/supported an additional 36 events and activities, and 60 conferences, meetings, reunions and weddings.

FY 2019 OBJECTIVES 

To coordinate and enhance narrated bus, walking, and canoe tours to attract customers and promote Suffolk’s amenities. (Expanded Economic Development)



To enhance online promotional tools to expand advertising and marketing components of current efforts. (Civic Engagement and Responsive City Services)



To enhance the Seaboard Station Railroad Museum outdoor offerings. (Expanded Economic Development)

STATISTICS/PERFORMANCE MEASURES Customers at Visitor Center Visitor information packets distributed Interpretive tour customers Collaborative meetings hosted Sales missions, conferences/tradeshows attended Conferences, reunions, weddings serviced

CY 2016 Actual 12,374 1,837 653 72 8 55

CY 2017 Actual 12,200 1,450 575 100 10 53

CY 2018 Estimate 13,000 1,500 625 85 12 60

113

Division: Tourism (Department of Economic Development) Budget Detail 2015-2016 Actual

Account Number: 100-8155051100.02 51100.04 51100.06 52100 52210 52400 53000.16 53100 53500 53600 54100 54200 54500 55100 55210 55230 55500 55810 55846 56001 56015 56017 56026

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Purchases Services - Refuse Collection Professional Services Printing and Binding Advertising Information Technology Fleet Risk Management Utilities Postal Services Telecommunications Travel and Training Dues and Association Memberships Marketing Office Supplies Merchandise for Resale Copier Costs Special Events

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

164,447 2,092 64,023 17,277 22,759 1,957 372 10,955 19,499 36,146 7,888 26,344 14,357 4,013 2,137 4,575 2,416 41,977 3,912 6,227 11,060 87,781

170,166 2,908 59,854 17,423 18,769 2,229 162 23,499 31,749 11,719 32,745 12,731 3,686 1,473 6,537 3,085 44,040 2,903 12,434 11,101 120,589

172,271 124,565 22,708 19,001 2,257 233 6,000 2,000 31,000 43,890 14,888 33,132 28,900 6,000 2,219 4,800 2,730 40,000 14,750 17,300 12,435 115,500

86,146 57 40,017 9,443 9,501 1,128 99 33,471 21,945 6,365 16,566 6,565 1,752 467 2,053 2,175 31,915 4,106 5,438 4,699 74,769

552,216

589,802

716,579

358,677

% Exp

2018-2019 Requested

% Change

2018-2019 % Recommended Change

50% $ 32% 42% 50% 50% 43% 0% 0% 108% 50% 43% 50% 23% 29% 21% 43% 80% 80% 28% 31% 38% 65%

172,271 151,181 24,744 19,001 2,257 233 10,000 1,500 33,900 43,890 14,888 33,132 28,900 6,000 2,219 5,000 2,980 40,000 15,250 19,000 12,435 127,000

0% 21% 9% 0% 0% 0% 67% -25% 9% 0% 0% 0% 0% 0% 0% 4% 9% 0% 3% 10% 0% 10%

176,579 127,679 23,276 19,018 2,313 233 6,000 1,500 33,900 45,376 19,208 32,551 28,900 6,000 2,219 5,000 2,980 40,000 15,250 17,300 14,405 115,500

3% 2% 3% 0% 3% 0% 0% -25% 9% 3% 29% -2% 0% 0% 0% 4% 9% 0% 3% 0% 16% 0%

50%

765,781

735,187

56026 - Special Events: Costs offset by sponsorships and fees of: $45,500. Personnel Summary

Range

Class 134 Tourism Development Manager 132 Tourism Development Specialist 123 Visitor Center Supervisor

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2018-2019 Requested

2018-2019 Recommended

1 1 1

114

MEDIA AND COMMUNITY RELATIONS DESCRIPTION The Department of Media and Community Relations provides communication and public information advice to the City Manager, City Council, and City departments; serves as the City’s spokesperson with news and media outlets; oversees the City’s Freedom of Information Act (FOIA) Office, Municipal Access Channel 190, and the City’s website; disseminates information regarding City activities, programs, and services; and coordinates public meetings and forums. FY 2018 ACCOMPLISHMENTS 

Continued to provide quality programming and the enhancement of Municipal Channel 190 with specialized graphics and station identification.



Continued production of “Suffolk on the Scene” to provide informative features and highlight City departments and staff.



Produced the State of the City event in-house resulting in annual savings of $30,000.



Coordinated all aspects of the citywide National Night Out event, resulting in the City of Suffolk receiving the second place national award for the City’s population category from the National Association of Town Watch.



Provided weekly “What’s Happening in Suffolk” information to media outlets and citywide to keep citizens and employees up-to-date regarding exciting recreational opportunities and other initiatives.

FY 2019 OBJECTIVES 

To continue to answer questions and direct calls regarding meetings and events, provide relevant contact information, and direct callers to appropriate departments and agencies. (Civic Engagement and Responsive City Services)



To provide timely and accurate responses to FOIA requests. (Civic Engagement and Responsive City Services)



To promote City programs, services, and initiatives via social media, media releases, public service announcements, and Council announcements. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Public Service Announcements prepared Programs produced on Municipal Channel 190 Followers, Fans, or Subscribers on Social Media Websites FOIA requests received Percent of FOIA requests responded to within mandatory timeframes prescribed by state law Citizens visits to City Hall

FY 17 Actual 98 148 11,422 1,068 100%

FY 18 Projected 100 148 12,500 750 100%

FY 19 Estimate 100 150 14,000 750 100%

65,252

66,000

115

Department: Media and Community Relations Budget Detail 2015-2016 Actual

Account Number: 100-8165051100.02 51100.04 51100.06 51100.14 52100 52210 52400 53100 53200 53300 53320 53500 53600 54100 54200 54500 55210 55230 55500 55810 55846 56001 56012 56016 56017 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time Transportation Expense FICA VRS Retirement Group Life Professional Services Temporary Help Service Fees Repair and Maintenance Maintenance Service Contracts Printing and Binding Advertising Information Technology Fleet Risk Management Postal Services Telecommunications Travel and Training Dues and Association Memberships Marketing Office Supplies Books and Subscriptions Neighborhood College/Leadership Academy Copier Costs Capital Outlay

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

2018-2019 % Recommended Change

360,115 7,839 18,263 3,500 29,136 48,965 4,285 8,174 2,003 12,624 1,540 46,835 1,819 52,703 609 5,147 507 844 25,120 3,175 277 10,222 -

380,287 7,218 27,592 3,500 31,199 41,946 4,982 7,855 17,221 1,885 42,067 3,646 65,436 484 5,333 658 975 17,870 4,964 326 10,264 19,424

387,374 10,000 28,780 3,500 32,601 42,727 5,075 10,000 17,000 3,000 45,871 7,351 68,030 1,500 6,372 3,000 1,000 25,000 3,000 750 10,574 -

187,278 3,802 12,073 1,750 15,221 20,232 2,419 11,968 5,875 588 22,936 3,137 34,015 169 2,017 495 660 5,777 1,078 333 4,303 4,354

48% $ 38% 42% 50% 47% 47% 48% 120% 35% 20% 50% 43% 50% 11% 32% 16% 66% 23% 36% 44% 41% -

387,374 10,000 28,780 3,500 32,601 42,727 5,075 2,000 10,000 20,000 3,000 45,871 7,351 68,030 1,500 6,372 5,000 1,000 25,000 3,500 750 2,500 10,574 25,000

0% 0% 0% 0% 0% 0% 0% 0% 18% 0% 0% 0% 0% 0% 0% 67% 0% 0% 17% 0% 0% -

398,837 10,000 29,500 3,500 33,533 42,955 5,225 10,000 17,000 3,000 79,294 7,351 65,803 1,500 8,474 3,000 1,000 25,000 3,000 750 12,170 -

3% 3% 1% 3% 0% 0% 0% 73% 0% -3% 0% 33% 0% 0% 0% 0% 0% 15% -

643,701

695,131

712,506

340,479

48%

747,505

760,890

Personnel Summary

Range

Class 144 136 133 133 121 121

Director of Media & Community Relations Assistant Director of Media & Community Relations Video Production Manager Multi-Media Analyst Video Production Assistant Executive Secretary

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2018-2019 Requested

2018-2019 Recommended

1 1 1 1 1 1

116

VIRGINIA COOPERATIVE EXTENSION DESCRIPTION The Virginia Cooperative Extension Service is a division of Virginia Polytechnic and State University responsible for providing technical information, educational programs, and problem solving consultation in the area of agriculture, 4-H and youth, home economics, natural resources, and community resource development for all citizens. The City of Suffolk provides local funding support for this State function. FY 2018 ACCOMPLISHMENTS 

Conducted 4-H youth development programs and projects throughout the City with key focus areas including career and workforce exploration, financial management, health leadership, service learning, character building, food, nutrition, and health.



Strengthened partnerships with other public service organizations as well as agricultural entities to provide overall Virginia Cooperative Extension programming.



Continued to demonstrate the Farm to Table concept in agriculture with local youth through demonstration gardens and increased agricultural literacy.



Provided training and implementation of the Suffolk master gardener program.

FY 2019 OBJECTIVES 

To increase the profitability and sustainability of small farmers through programs that increase productivity and availability of agricultural technology. (Expanded Economic Development)



To promote the Virginia Cooperative Extension to the citizens of Suffolk by exploring various media outlets and partnerships with local libraries. (Leisure, Health, and Wellness)



To provide 4-H educational programs, workshops, camps, and meetings. (Leisure, Health, and Wellness)

STATISTICS/PERFORMANCE MEASURES Agriculture and Natural Resources: Programs offered Citizens participating in Programs Requests for Services Youth Programs: Youth participating in 4-H Club (Delivery) Youth Programs offered Youth participating in Youth Programs

FY 17 Actual

FY 18 Projected

FY 19 Estimate

7 620 251

10 650 300

15 700 315

1,719 8 2,556

1,750 14 2,800

1,800 15 3,000

117

Department: Virginia Cooperative Extension Budget Detail 2015-2016 Actual

Account Number: 100-8350053100 54100 55210 55230 55500 55810 56001 56017

Professional Services Information Technology Postal Services Telecommunications Travel and Training Dues and Association Memberships Office Supplies Copier Costs

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Change

2018-2019 % Recommended Change

42,517 840 2,878 10 310 1,399 3,911

43,691 929 2,280 443 310 2,024 3,931

56,000 1,100 4,160 1,200 400 1,600 4,070

10,078 1,088 899 454 155 504 1,647

18% 99% 22% 38% 39% 31% 40%

56,000 1,100 4,160 1,200 400 1,700 4,070

0% 0% 0% 0% 0% 6% 0%

56,000 1,100 4,160 1,200 400 1,600 4,625

0% 0% 0% 0% 0% 0% 14%

51,865

53,607

68,530

14,825

22%

68,630

69,085

118

LOCAL AND REGIONAL ORGANIZATIONS DESCRIPTION The City of Suffolk provides financial assistance to a number of non-profit organizations which provide services on both a local and regional basis. Many of the organizations receive matching grants or support from other localities allowing for more extensive and comprehensive services for Suffolk citizens than the City could afford by acting on its own due to economies of scale.

119

Department: Local and Regional Organizations Budget Detail 2015-2016 Actual

Account Number: 100-151100Regional Membership Organizations: 55661 Hampton Roads Planning District Commission 55680 Hampton Roads Military and Fed Fac. Alliance 55810 City Wide Dues/ Memberships Local Organization Partnerships: 55655 SRHA 55674 Suffolk Center for the Cultural Arts Local Nonprofit Organization Contributions: 55648 Suffolk Nansemond Historic Society 55651 Senior Services of Southeastern Virginia 55652 ForKids 55653 Food Bank of Southeastern Virginia 55654 The Genieve Shelter 55656 Endependence Center, Inc. 55658 Riddick's Folly 55659 Suffolk Fine Arts Commission 55660 Suffolk Clean Community Commission 55664 Suffolk Sister Cities International 55668 The Children's Center 55670 Tidewater Builders Association 55675 Suffolk Festivals, Inc. 55679 Virginia Legal Aid Society 55681 Western Tidewater Free Clinic 55685 Nansemond Suffolk Vol. Rescue Squad Building Trades Academy CHKD Child Abuse Program Eastern Virginia Medical School Opportunity Inc. Paul D Camp Community College Peanut Soil and Water Conservation District American Red Cross Suffolk Literacy Council Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

70,265 43,916 43,850

71,669 44,793 45,480

72,341 45,213 47,913

74,175 22,607 47,301

150,000 350,000

75,000 175,000

10,000 10,000 23,000 20,000 23,000 7,500 20,000 5,000 12,704 5,000 20,000 15,000 30,000 8,000 80,000 40,000 -

10,000 10,000 23,000 20,000 23,000 7,500 20,000 5,000 15,005 5,000 20,000 30,000 8,000 85,449 40,000 -

3,500 10,000 23,000 20,000 23,000 7,500 20,000 5,000 15,000 5,000 20,000 30,000 8,000 85,449 40,000 -

3,500 10,000 11,500 10,000 11,500 7,500 10,000 5,000 4,209 5,000 10,000 15,000 8,000 42,725 20,000 -

987,235

983,896

980,916

568,016

% Exp

2018-2019 Requested

103% $ 50% 99%

% Change

2018-2019 % Recommended Change

75,212 45,861 50,357

4% 1% 5%

75,212 45,861 50,357

4% 1% 5%

248,943 550,000

66% 57%

150,000 350,000

0% 0%

100% $ 100% 50% 50% 50% 100% 50% 100% 28% 100% 50% 50% 100% 50% 50% -

7,500 14,260 135,500 25,000 37,000 15,000 35,000 10,000 25,000 15,000 32,000 75,000 15,000 145,000 40,000 31,500 15,000 15,300 22,040 54,593 13,000 5,000 10,000

114% $ 43% 489% 25% 61% 100% 75% 100% 67% 200% 60% 150% 88% 70% 0% -

3,500 10,000 30,000 20,000 30,000 7,500 20,000 5,000 15,000 5,000 20,000 30,000 8,000 100,000 22,040 25,000 5,000 2,500

0% 0% 30% 0% 30% 0% 0% 0% 0% 0% 0% 0% 0% 17% -100% -

50% 50%

58%

1,763,066

80%

1,029,970

120

NON-DEPARTMENTAL GENERAL FUND DESCRIPTION The Non-Departmental General Fund includes expenditures that cover the costs associated with a number of City departments including anticipated costs for leave compensation, unemployment payments, and transfers to other funds.

121

Department: Non-Departmental - General Fund Budget Detail 2015-2016 Actual

Account Number: 100-091400Fringe Benefits & Insurances: 51100.27 Leave Compensation 52100 Leave Compensation - FICA Compensation Vacancy Savings Estimate 52210 VRS 52600 Unemployment Payments 53100 Professional Services 55230 Telecommunications 55821 Employee Funds Expense 58200 Capital Outlay 59902 Contingency Sub-Total:

Transfer to Other Funds / Designations: 50000.211 Transfer to Grants (Local Cash Match) 50000.212 Transfer to Transit Fund (Operating Support) 50000.220 Transfer to Aviation Fund (Operating Support) 50000.310 Transfer to Capital Projects (Cash Fund Projects) 50000.401 Transfer to Debt Service Fund 50000.501 Transfer to Public Utilities 50000.601 Transfer to Fleet Sub-Total: Total Operating Expenditures

2016-2017 Actual

361,352 26,822 220 39,876 13,934 23,798 -

466,002

296,777 795,395 156,116 4,786,409 25,990,151 -

2017-2018 Budget

268,847 19,669 19,516 11,610 4,086 -

323,728

336,236 820,832 98,860 2,064,920 24,191,897 -

2017-2018 Exp to Dec

% Exp

37,806 2,890 17,427 4,785 1 -

9% 10% 17% 0%

10%

420,000 30,000 100,000 60,000

610,000

62,908

350,000 811,511 75,700 4,585,137 25,161,013 -

811,511 4,585,137 10,492,088 -

2018-2019 Requested

% Change

2018-2019 % Recommended Change

420,000 30,000 100,000 60,000

0% 0% 0% 0%

420,000 30,000 100,000 60,000

610,000

0% $ 100% 0% 100% 42% -

350,000 827,087 78,245 4,552,475 27,860,986 -

0% 0% 0% 0%

610,000

0% 2% 3% -1% 11% -

350,000 810,605 99,815 4,552,475 26,426,780 856,802 1,143,198

0% 0% 32% -1% 5% -

$ 32,024,848

$ 27,512,745

$ 30,983,361

$ 15,888,736

51%

33,668,793

34,239,675

11%

$ 32,490,850

$ 27,836,473

$ 31,593,361

$ 15,951,644

50%

34,278,793

34,849,675

10%

122

CAPITAL PROJECTS FUND DESCRIPTION The Capital Projects Fund provides funding for nonrecurring capital expenditures which are primarily financed through transfers from both the General Fund and the sale of General Obligation and Utility Revenue bonds. Supplementing the General Fund and General Obligation and Utility Revenue bond monies are additional funding sources including Federal and State grants, special revenue fund, and enterprise fund transfers. In accordance with the City Council’s guiding principles, capital projects are planned and funded by incorporating the total funding requirements for completion, inflation, and operations into future construction costs. FY 2018-2019 CAPITAL PROJECTS 

Parks and Recreation Capital Maintenance Lone Star Lakes Park Trail Enhancements Driver Complex Water Access – Nansemond River Lake Kennedy Park – Drainage Improvements



Public Buildings Public Building Capital Maintenance Fire Station Number 1 Site Development Joint Operations Facility (Police/Parks & Recreation) Airport Obstruction Removal Airport Terminal Apron Rehabilitation Airport Covered Terminal Entranceway



Public Safety Ambulance Replacement Fire Engine Replacement Fire & Rescue Operations Building



Public Schools Hazardous Materials Management Schools Major Repairs/Systems Replacement



Village & Neighborhood Initiatives Village & Neighborhood Improvements Open Space Improvements



Transportation Local Urban Roadway Construction – Comprehensive Plan  Nansemond Parkway Phase II  Holland Road Local Urban Intersection Construction – Comprehensive Plan  Nansemond Parkway/Bennett’s Pasture Road  Rt. 17 Crittenden Road Intersection Pitchkettle Road Improvements Bennett’s Creek Channel Dredging Rail Crossing Improvements Pruden Center Turn Lanes Shoulders Hill Road/Rt. 17 Intersection Nansemond Parkway Safety Improvements Harbour Town Parkway Connector and Wetlands Crossing Nansemond Parkway/Wilroy Road Flyover Miscellaneous Roadway Improvements



Route 17 Taxing District James River Shoreline Open Space



Stormwater Olde Towne Master Drainage Study Cedar Hill Stream Restoration Neighborhood Drainage Improvements Seaboard Trail Ponding (Driver)



Public Utilities Water Source Development & Treatment Plant Expansion Water Distribution & Transmission System Expansion Water System Upgrades Sanitary Sewer Extensions Sanitary Sewer System Upgrades

123

CAPITAL PROJECTS FUND Revenue 2015-2016 Actual Transfer from General Fund (Pay-Go) General Obligation Bonds RT17 - Obligation Bonds State/Federal Aviation Grants State/Federal Parks & Recreation State/Federal Stormwater State/Federal Tourism State/Federal VDOT Revenue Sharing Cash Proffers Miscellaneous Revenue Transfer from RT17 Tax District Transfer from Aviation Transfer from Road Maintenance Fund Transfer from Debt Transfer from Stormwater Fund Transfer from Fleet Fund Balance

Transfer from Public Utility Fund (Pay-Go) Public Utility - Obligation Bonds Miscellaneous Revenue - Public Utilities Total Revenue

4,786,409 21,627,105 2,710,684 136,074 5,910,140 320,044 260,000 1,950,000 -

2016-2017 Actual $

1,000,000 354,394 $

39,054,850

2,064,920 29,493,105 2,192,273 1,511 150 6,800,136 75,000 70,599 80,000 2,226,958 2,000,000 645,000 -

2017-2018 Budget $

2,500,000 107,901 $

48,257,552

4,585,137 27,726,304 5,093,400 50,000 175,000 18,995,040 1,506,774 1,500,000 175,000 219,927

2017-2018 YTD to Dec $

3,300,000 5,060,000 $

68,386,582

4,585,137 27,726,304 194,545 93,400 666,900 1,506,774 37,779 600,000

100% 100% 4% 0% 0% 44% 100% 0% 0% 273%

3,300,000 -

100% 0% -

38,710,838

57%

2018-2019 Requested

% Chng

4,552,475 18,226,886 432,800 800,000 750,000 26,772,514 1,200,000 1,020,000 -

-1% $ -34% -92% 1500% 329% 41% -100% -20% 483% -100%

7,500,000 5,335,000 -

127% 5% -

66,589,675

-3%

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

4,552,475 18,226,886 432,800 800,000 750,000 26,772,514 1,200,000 1,020,000 -

-1% -34% -92% 1500% 329% 41% -100% -20% 483% -100%

7,500,000 5,335,000 -

127% 5% -

66,589,675

-3%

Expenditure Summary 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

2018-2019 Recommended

% Chng

Capital Projects Expenditures

32,107,070

46,610,497

68,386,582

29,056,846

42%

66,589,675

-3%

66,589,675

-3%

Total Expenditures

32,107,070

46,610,497

68,386,582

29,056,846

42%

66,589,675

-3%

66,589,675

-3%

124

CAPITAL PROJECTS FUND Budget Detail 2015-2016 Actual

Account Number: Parks

Public Buildings

Public Safety

Schools

Villages

Bennett's Creek Recreation Center $ Parks & Rec - Capital Maintenance Planters Club Improvements Whaleyville Community Center Sleepy Hole Park Renovation Lake Meade Park Trail Parks Maintenance & Storage Facility Canoe/Kayak Launch Construction Trail Enhancements Suffolk Seaboard Trails (Tea21 Grant) Lake Kennedy Park Trail Shoreline Stabilization Project Lone Star Lakes Park Driver Complex Water Access - Nansemond River Lake Kennedy Park - Drainage Improvemen Public Building Capital Maintenance New Municipal Building Municipal Channel Upgrades Police Headquarters Expansion Godwin Courts Buildings Improvements Central Library/W. Washington St Plan Operations Maintenance Facility Great Dismal Swamp Int Center Southwestern Elem Demolition Joint Operations Facility (Police/P&R) Airport Security Improvements Airport Parallel Taxiway Airport Taxi Lane & Ramp Paving Airport Parking Expansion Improvements Airport Runway 4-22 Obstruction Removal Airport Taxi Rehab Construction Airport Runway 4-22 Rehabilitation Airport Easement Acquisition & Obstructio Airport Covered Terminal Entranceway Airport Equipment Storage Facility Airport Apron Rehabilitation Ambulance Fire Engines Aerial Ladder Truck Fire Station 1 Renovations Lake Kilby Addition Fire & Rescue Storage Building E-911 Equipment Upgrade & Tower Analog Security Hazardous Material Management Schools Major Repairs/Systems Replaceme Pioneer Elem Replacement Multiple Campus Land Acquisition New Middle School New Elementary School Operation Facility Village & Neighborhood Improvements Open Space Improvements

40,648 278,897 1,950 30,793 422,598 57,265 13,750 106,286 25,805 821,347 672,954 1,057,756 11,817 71,268 9,536,655 25,754 2,212,171 55,487 388,529 98,598 830,753 692,496 3,493 1,037,646 67,063 1,285,000 185,632 1,242,338 1,405,288 1,397,987 554,355 -

2016-2017 Actual $

141,253 255,496 50,805 19,873 56,195 53,014 712,297 30,059 1,108,048 8,406 3,266,894 150 364,838 1,220,760 6,470 49,010 165,725 403,787 382,700 104,561 1,367,692 244,886 2,161,318 82,447 13,955 830,955 78,367 25,363 10,080,278 9,308,490 243,299 27,787

2017-2018 Budget $

2,000,000 425,000 100,000 50,000 1,875,000 905,000 1,175,000 175,000 5,000,000 30,000 300,000 552,137 600,000 75,000 1,000,000 9,142,738 5,114,390 4,000,000 1,250,000 465,000

2017-2018 Exp to Dec $

1,047 201,172 17,509 7,581 2,216 31,013 473,603 439,081 94,388 145,020 3,633 23,941 160,013 22,707 53,755 1,181 198,555 1,360 20,346 1,444,045 5,271,305 4,346,356 336,074 386,859

% Exp 0% 47% 8% 0% 0% 52% 0% 0% 0% 0% 0% 0% 0% 27% 144% 58% 85% 0% 27% 83%

2018-2019 Requested $

425,000 1,100,000 200,000 200,000 200,000 180,000 1,215,000 4,703,000 60,000 100,000 300,000 330,000 790,370 500,000 1,000,000 75,000 2,500,000 145,000 250,000

% Chng -100% $ 0% -100% 2100% -100% 34% -100% -66% -100% 233% -100% -40% 67% 0% 150% -100% -100% -100% -88% -46%

2018-2019 Recommended 425,000 1,100,000 200,000 200,000 200,000 180,000 1,215,000 4,703,000 60,000 100,000 300,000 330,000 790,370 500,000 1,000,000 75,000 2,500,000 145,000 250,000

% Chng -100% 0% -100% 2100% -100% 34% -100% -66% -100% 233% -100% -40% 67% 0% 150% -100% -100% -100% -88% -46%

125

Transprtn

Local Urban Intrsctn Const-Comp Plan Godwin Blvd/Kings Hwy Intersection RT17/Lee Farm Lane Intersection RT17/Bennett's Pasture Rd Intersection RT17/Crittenden Road Nansemond Pkwy/Wilroy Rd Intersectio N Pkwy/Bennett's Pasture Rd Intersectio Local Urban Rdway Const-Comp Plan Holland Rd Improvements Nansemond Pkwy Phase II TBD College Drive/Harbourview Blvd (Rt. 17 Ta E Washington Streetscape Railroad Crossing Upgrade Channel Dredging North Division Street CMAQ Improvements Harbour View Area Signal Improvements Shoulders Hill Rd/RT17 Intersection Public Utilities Pavement Projects North Suffolk Connector Rt 17 Bridge Road Paving Rt 58 Paving Center Point Drive HSIP Flashing Yellow Arrow Mineral Springs Rd Bridge Lake Cahoon Rd Deck Replacement Simons Dr Bridge/ Culvert Replacement Southwestern Blvd Culvert Replacement Carolina Rd Bridge Replacement Badger Rd Bridge Culvert Replacement Pruden Center Signal & Turn Lanes Point Place Roadway Extension Pruden Boulevard Culvert Improvements Old College Drive Drainage Nansemond Pkwy/Wilroy Rd Overpass Portsmouth Blvd Sidewalk Phase I Portsmouth Blvd Sidewalk Phase II Portsmouth Blvd Sidewalk Phase III RT 58 Eastbound Segment I RT 58 Holland Road Repaving RT 58 Westbound Segment I Holland Road Paving Godwin Road Paving Kenyon Road Connector Godwin/RT 58 Ramp Improvements Harbour Towne Pkwy/Habour View Blvd In Oak Ridge/Colonial Ave Connector Lake View Pkwy/College Dr Sidewalk Pitchkettle Road Improvements Nansemond Pkwy Safety Improvements Miscellaneous Roadway Improvements RT17 Harbour Towne Pkwy Connector & Wetlan James River Shoreline Open Space Refuse MSW Transfer Station Stormwater EPA Phase II Stormwater Sadler Pond Improvements Pughsville Drainage Bay TMDL Implementation Projects Rural Stormwater Improvements Old College Dr Ditch Piping Downtown St Upgrades & Drainage Improv Respass Beach Drainage Improvements Oldetown Master Drainage Study Cedar Hill Stream Restoration Neighborhood Drainage Improvements Seaboard Trail Ponding (Driver) Utilities Water Source Development & Treatment Pl Water Distribution and Transmission System Water System Upgrades Operations Maintenance Facility Neighborhood Sewer Sanitary Sewer System Upgrades Non-Residential Sewer Extensions Non-Departmental Transfer to Debt Fund Total Operating Expenses

84,301 328,308 415,390 178,096 21,004

111,218 153,498 47,359 7,170,981 1,087,146 54,851 26,000 1,254 1,200 201,093 16,304 92,849 2,031 71,843 277,214 337,513 469,744 28,368 403 237,897 125,345 114,157 243,347 114,157 43,646 1,176 469,627 940,809 4,420 32,000 479,847 28,478 22 10,854 74,994 56,112 65,954 12,352 118,572 236,570 639 58,728 2,000 122,733 13 -

402,800 1,157,778 60,082 11,098 10,545 509,290 151,264 44,555 125,816 226,410 227,855 63,902 27,660 29,534 19,292 80,247 628,392 30,399 16,348 16,132 21,108 23,120 27,078 8,221 2,266,459 5,488 110,179 714 145,587 240 32,107,070

46,610,497

500,000 500,000 2,000,000

4,177 998 51,983 12,576

10,683,424 1,000,000 140,400 531,110 3,268,956 1,707,000 800,000 3,000,000 326,500 415,000 350,000 350,000 1,210,000 125,000 825,000 6,200,000 219,927

3,707,061 2,428,625 700,922 63,868 29,766 58,135 359,439 2,177 3,187 104,180 10,361 10,940 10,170 11,307 204 744 1,407 1,407 1,407 337,490 103,781 350,173 162,005 75,763 25,151 4,124 16,056 7,661 93,616 319,485 597 523,329 389,028 2,612,261 875,453 1,471,849 211,298 219,927

35% 0% 45% 0% 11% 0% 0% 0% 0% 0% 7% 0% 43% 311% 317% 24% 100%

29,056,846

68,386,582

1% 0% 1%

3,325,000 2,775,000 8,475,000 1,634,740 25,000 600,000 12,162,049 3,200,000 3,358,516 700,000 206,000 50,000 200,000 1,000,000 175,000 1,250,000 270,000 75,000 1,060,000 2,500,000 2,325,000 6,650,000 300,000 -

-100% 565% 39%

3,325,000 2,775,000

-100% 565% 39%

-21% -100% -82% 13% 272% -100% 300% -100% -100% -100% -100% -50% -12% 1900% 182% 7% -100%

8,475,000 1,634,740 25,000 600,000 12,162,049 3,200,000 3,358,516 700,000 206,000 50,000 200,000 1,000,000 175,000 1,250,000 270,000 75,000 1,060,000 2,500,000 2,325,000 6,650,000 300,000 -

-21% -100% -82% 13% 272% -100% 300% -100% -100% -100% -100% -50% -12% 1900% 182% 7% -100%

66,589,675

126

AVIATION FACILITIES FUND DESCRIPTION The Aviation Facilities Fund is a special revenue fund designed to account for and manage the Suffolk Executive Airport. The fund is supported by revenue generated by airport operations including fuel sales, hangar leases, tie downs, and other services provided to users of the airport as well as state and federal grant funding. The Aviation Facilities Division administers and manages the Suffolk Executive Airport including the operation of runways, taxiways, hangar facilities, apron and tie down facilities, fueling facilities, required navigational equipment, and the airport cafe. FY 2018 ACCOMPLISHMENTS 

Completed the resurfacing of Taxiway A and Terminal Area Parking Area.



Completed the procurement process and facilitated the opening of the airport restaurant.



Initiated the design and construction of a new maintenance storage building and the resurfacing and lighting upgrade of Runway 4/22.

FY 2019 OBJECTIVES  

To increase traffic flow and fuel sales at the airport. (Financial Stability)

To resurface the primary runway and offer complimentary aircrew ground transportation. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Number of Airplanes Taking Off/Flying into Airport Number of Businesses located at Airport Percent of Hangar Space Leased Gallons of Fuel Sold at Airport

FY 17 Actual 11,000 5 100% 111,132

FY 18 Projected 11,000 5 100% 113,350

FY 19 Estimate 11,000 5 100% 115,615

127

AVIATION FACILITIES FUND Revenue 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng -100% -60% 0% 0% 32%

Interest on Investments Rent of Facilities Sale of Fuel Miscellaneous Revenue State Aviation Maintenance Grants Transfer from General Fund

1,244 219,535 467,656 10,232 18,328 156,116

1,541 226,022 443,404 8,775 9,800 98,860

266,172 675,000 10,000 75,700

118,916 249,859 10,338 -

45% 37% 103% 0%

267,252 675,000 10,000 78,245

0% 0% 0% 3%

267,252 675,000 10,000 99,815

Total Revenue

873,112

788,401

1,026,872

379,113

37%

1,030,498

1,052,067

Expenditure Summary 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

Aviation Services

801,340

732,935

1,026,872

367,633

36%

1,030,498

1,052,067

Total Expenditures

801,340

732,935

1,026,872

367,633

36%

1,030,498

1,052,067

128

AVIATION FACILITIES FUND (Department of Economic Development) Budget Detail 2015-2016 Actual

Account Number: 220-150000 51100.02 51100.04 51100.06 52100 52210 52400 53000.16 53300 53300.110 53300.220 53600 53600.110 53600.220 54100 54200 54500 55100 55210 55230 55410 55500 55810 56001 56011 56014 56015 56017 56022 58200 91400-59905 93000-50000.165

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Purchased Service - Refuse Collection Repair and Maintenance Repair and Maintenance - State Repair and Maintenance - Aviation Advertising Advertising - State Advertising - Aviation Information Technology Fleet Risk Management Utilities Postal Services Telecommunications Lease/Rent of Equipment Travel and Training Dues and Association Memberships Office Supplies Uniforms & Wearing Apparel Other Operating Supplies Merchandise for Resale Copier Fuel Inventory Capital Outlay Local Cash Match Transfer to GF-Indirect Cost

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Chng

140,716 8,823 11,919 12,270 19,157 1,674 963 52,298 14,687 2,997 983 3,882 3,882 9,668 46,351 59,483 27,267 77 1,454 42,373 1,060 100 73 1,722 5,065 1,799 277,739 52,860

103,643 784 54,959 12,005 11,173 1,327 1,230 33,910 6,434 1,872 3,757 4,571 4,571 9,304 47,178 49,609 28,821 93 1,907 30,405 1,440 125 222 1,996 5,819 1,840 251,365 3,594 58,979

135,383 36,035 13,114 14,933 1,774 1,200 36,000 10,000 10,272 56,246 48,532 28,000 500 1,724 40,000 2,000 100 500 1,500 5,000 1,000 2,013 500,000 30,000 51,046

51,919 293 27,945 6,127 5,724 680 1,296 14,858 3,191 5,136 23,264 24,266 12,405 71 873 13,564 668 97 333 267 767 148,366 25,523

38% 78% 47% 38% 38% 108% 41% 32% 50% 41% 50% 44% 14% 51% 34% 33% 0% 19% 0% 7% 27% 38% 30% 0% 50%

135,383 1,000 36,035 13,190 14,933 1,774 3,150 36,000 10,000 10,272 56,246 48,532 28,000 500 1,724 40,000 2,500 200 500 1,500 5,000 1,000 2,013 500,000 30,000 51,046

801,340

732,935

1,026,872

367,633

1,030,498

2018-2019 Recommended

0% $ 0% 1% 0% 0% 163% 0% 0% 0% 0% 0% 0% 0% 0% 0% 25% 100% 0% 0% 0% 0% 0% 0% 0% 0% -

138,770 36,936 13,441 14,945 1,818 3,150 36,000 10,000 22,600 52,833 47,044 28,000 500 2,355 40,000 2,000 200 500 1,500 5,000 1,000 1,897 500,000 30,000 61,577 1,052,067

% Chng 3% 2% 3% 0% 3% 163% 0% 0% 120% -6% -3% 0% 0% 37% 0% 0% 100% 0% 0% 0% 0% -6% 0% 0% 21% 2%

55410 - Lease of Equipment: Generator and refueler. Personnel Summary

Range

Class 134 Airport Manager 120 Airport Technician

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2018-2019 Requested

2018-2019 Recommended

1 2

129

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TRANSIT SYSTEM FUND DESCRIPTION The Transit System Fund was established to manage transportation services provided to the citizens of Suffolk. This special revenue fund is supported by fare box revenue, State and Federal grants, and a transfer from the General Fund. The City contracts with Virginia Regional Transit (VRT) for the operation of the City’s transit service which includes six bus routes and ADA service. FY 2018 ACCOMPLISHMENTS 

Demonstrated gains in ridership across all routes for a second straight year.



Procured and implemented an intelligent transportation system to enable riders access to bus location & arrival times and to allow transit management useful analysis and reporting tools.



Completed the application process for federal funding assistance.



Installed four new shelter locations.

FY 2019 OBJECTIVES 

To provide safe, clean and effective public transit. (Transportation)



To expand public transportation access to commercial, medical and employment centers through extended and weekend hours (Expanded Economic Development)



To identify additional funding opportunities and to add additional revenue sources to fund expansions and improvements (Financial Stability)



To collaborate with Parks and Recreation on the bicycle and pedestrian plan in an effort to expand multi-modal connections. (Leisure, Health, and Wellness)

STATISTICS/PERFORMANCE MEASURES Ridership: Green Line (Main St./Godwin Blvd) Orange Line (Lake Kennedy/East Washington) Red Line (Magnolia/East Constance/Main Street) Yellow Line (Holland Road/Saratoga) Blue Line (Harbour View/College Drive/Burbage) Gold Line (Downtown/North Suffolk/HRT Connector) Americans with Disabilities Act (ADA) Paratransit Ridership

FY 17 Actual

FY 18 Projected

FY 19 Estimate

36,744 38,143 11,669 11,391 5,799 9,338

35,678 39,898 10,351 9,766 6,142 9,672

38,000 40,000 11,500 10,000 6,500 10,200

1,917

1,500

1,750

130

TRANSIT SYSTEM FUND Revenue 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

2018-2019 Requested

% Chng 14% 12% 2% 257% 20% 2% -

Interest on Investments Fare Collections Miscellaneous VRPT Operating Revenue VRPT Capital Revenue Federal Transit Administration Transfer from General Fund HRTPO - Transit Admin Assistance Fund Balance

657 67,759 8,218 141,002 49,422 795,395 -

903 76,099 11,888 188,364 50,259 820,832 -

66,750 8,500 183,207 69,420 485,000 811,511 -

30,073 4,934 93,472 59,508 811,511 -

45% 58% 51% 86% 0% 100% -

76,400 9,500 186,942 247,520 583,230 827,087 10,000 10,000

Total Revenue

1,062,452

1,148,346

1,624,388

999,498

1,950,678

2018-2019 Recommended

% Chng

76,400 9,500 186,942 247,520 583,230 810,605.11 10,000 10,000

14% 12% 2% 257% 20% 0% -

1,934,197

19%

2018-2019 Recommended

% Chng

Expenditure Summary 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

2018-2019 Requested

% Chng

Transit System

1,033,663

1,093,547

1,624,388

490,846

30%

1,950,678

20%

1,934,197

19%

Total Expenditures

1,033,663

1,093,547

1,624,388

490,846

1,950,678

1,934,197

19%

131

DIVISION: TRANSIT SYSTEM (Department of Public Works) Budget Detail 2015-2016 Actual

Account Number: 212-8800051100.02 52100 52210 52400 53000.43 53100 53300 53600 54100 54200 54500 55100 55230 55500 55810 56014 58200 93000-50000.165

Salaries and Wages - Regular $ FICA VRS Group Life Purchased Services - RM Salary Allocation Professional Services Repair and Maintenance Advertising Information Technology Fleet Risk Management Utilities Telecommunications Travel and Training Dues & Association Memberships Other Operating Supplies Capital Outlay Transfer to GF-Indirect Cost

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

953,001 481 678 79,503 -

962,325 1,442 587 2,132 687 112,167 14,207

60,720 4,645 6,697 795 1,177,374 9,500 500 14,441 1,355 1,500 1,349 3,250 850 35,384 288,000 18,027

5,000 374 552 66 404,445 4,243 7,220 677 296 16 687 58,256 9,014

8% 8% 8% 8% 34% 45% 0% 50% 50% 20% 0% 0% 81% 0% 20% 50%

60,720 4,645 6,697 795 16,271 1,275,280 29,000 500 14,623 2,500 1,500 1,350 5,250 850 30,600 482,070 18,027

0% 0% 0% 0% 8% 205% 0% 1% 85% 0% 0% 62% 0% -14% 67% 0%

61,500 4,705 6,624 806 16,271 1,275,280 29,000 500 4,186 12,227 1,500 1,349 5,250 850 30,600 482,070 1,480

1% 1% -1% 1% 8% 205% 0% -71% 802% 0% 0% 62% 0% -14% 67% -92%

1,033,663

1,093,547

1,624,388

490,846

-55%

1,950,678

20%

1,934,197

19%

Personnel Summary

Range

Class 130 Transit Manager

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2018-2019 Requested

2018-2019 Recommended

132

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DOWNTOWN BUSINESS OVERLAY TAXING DISTRICT FUND DESCRIPTION The Downtown Business Overlay Taxing District (DBOD) is a special fund created to foster economic development in downtown Suffolk. A specific additional real estate tax levy is assessed on properties in the DBOD. Revenues provide funding for enhanced beautification, refuse, sidewalk, and street maintenance services. The proposed FY 2018-2019 real estate tax rate is $.105 per $100 of assessed value in the DBOD.

133

DOWNTOWN BUSINESS OVERLAY TAXING DISTRICT FUND Revenue 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

Real Property Taxes Penalties and Interest Interest on Investments

176,713 1,868 411

180,090 1,970 560

176,222 -

93,879 572 -

53% -

178,222 -

1% -

171,907 -

-2% -

Total Revenue

178,992

182,620

176,222

94,450

54%

178,222

171,907

-2%

Expenditure Summary 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

Services

141,427

158,607

176,222

70,748

40%

178,222

171,907

-2%

Total Expenditures

141,427

158,607

176,222

70,748

40%

178,222

171,907

-2%

134

DOWNTOWN BUSINESS OVERLAY TAXING DISTRICT FUND Budget Detail 2015-2016 Actual

Account Number: 20941310-53000.02 41310-53000.46 41310-53100 41310-55100 42310-53000.16

Purchased Service - RM (Maintenance, Sweeping $ Purchased Service - RM Banners Professional Services Utilities Purchased Service - Refuse Fund

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

33,993 3,092 68,951 730 34,661

54,783 1,974 65,456 598 35,797

57,000 61,031 1,000 57,191

31,974 (20) 19,813 228 18,754

56% 32% 23% 33%

57,000 2,000 61,031 1,000 57,191

0% 0% 0% 0%

57,000 2,000 54,716 1,000 57,191

0% -10% 0% 0%

141,427

158,607

176,222

70,748

40%

178,222

171,907

-2%

Note: 3100 Professional Services provides for beautification and landscape services.

135

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ROUTE 17 SPECIAL TAXING DISTRICT FUND DESCRIPTION The Route 17 Special Taxing District is a special fund created to foster economic development in a specific geographic region of northern Suffolk. A specific additional real estate tax levy is assessed on properties in the Route 17 Special Taxing District. The proposed FY 2018-2019 real estate tax is $.24 per $100 of assessed value for the Route 17 Special Taxing District. The debt service for enhanced road improvements in the taxing district is repaid by the additional real estate tax.

136

ROUTE 17 SPECIAL TAXING DISTRICT FUND Revenue 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

Real Property Taxes Penalties and Interest Fund Balance

1,151,190 4,552 -

1,616,198 6,801 -

1,627,352 228,080

866,077 250 -

53% 0%

1,545,587 -

-5% $ -100%

1,702,885 -

5% -100%

Total Revenue

1,155,742

1,622,999

1,855,432

866,327

47%

1,545,587

-17%

1,702,885

-8%

2018-2019 Requested

% Chng

Expenditure Summary 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

2018-2019 Recommended

% Chng

Route 17 Special Taxing District

958,355

762,978

1,855,432

355,432

19%

1,545,587

-17%

1,702,885

-8%

Total Expenditures

958,355

762,978

1,855,432

355,432

19%

1,545,587

-17%

1,702,885

-8%

137

ROUTE 17 SPECIAL TAXING DISTRICT FUND Budget Detail 2015-2016 Actual

Account Number: 216-8150093000-50000.310 Transfer to Capital Projects 93000-50000.401 Transfer to Debt Service Fund Reserve for Capital/Debt Total Operating Expenses

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

260,000 698,355 -

80,000 682,978 -

1,500,000 355,432 -

355,432 -

0% 100% -

1,200,000 345,587 -

-20% -3% -

1,200,000 345,587 157,298

-20% -3% -

958,355

762,978

1,855,432

355,432

19%

1,545,587

-17%

1,702,885

-8%

138

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ROAD MAINTENANCE FUND DESCRIPTION The Road Maintenance Fund provides for the maintenance of primary and secondary roadways throughout the City of Suffolk including drainage ditches, sidewalks, grass mowing, and litter control. The Division also evaluates, repairs, and upgrades traffic regulatory markings, signage, and traffic signal operations; directs and manages capital and special projects; assists in the review of all site development plans; analyzes impacts relating to current and future transportation issues; administers the City’s street lighting program; and assists in supporting the Roadway Advisory Commission. FY 2018 ACCOMPLISHMENTS 

Inspected 75 bridges to meet State and Federal standards and replaced two structurally deficient bridge structures at Old Mill and Wilroy Roads.



Completed installation of closed conveyance storm water pipe and curb and gutter on Cedar and Laurel Streets.



Completed the construction of the Fairgrounds Parking Lot and three paving projects on the Route 58 corridor.



Developed and implemented the East Washington Street Signal Coordination Plan.

FY 2019 OBJECTIVES 

To provide safe and quality transportation options. (Transportation)



To continue capital street improvements as identified through the neighborhood street initiative program. (Transportation)



To continue quality maintenance service of the City roadway network and supported assets. (Transportation)

STATISTICS/PERFORMANCE MEASURES Roadway: Lane Miles maintained Lane Miles resurfaced Cost per Lane Mile resurfaced Potholes repaired Average Pothole repair time Linear Feet of Open Conveyance Systems maintained

FY 17 Actual

FY 18 Projected

FY 19 Estimate

1,596.64 45 $112,000 6,700 72 hours 605,865

1,621.26 55 $112,000 6,600 72 hours 500,000

99 99 100%

104 104 100%

Traffic: Traffic Signals maintained Traffic Signals receiving preventative maintenance Percent of Priority 1 Traffic Signal requests repaired within 4 hours

139

ROAD MAINTENANCE FUND Revenue 2015-2016 Actual Sale of Permits Height/Weight Permit Fees Fines & Forfeitures Revenue from Use of Property - SW Mosquito Operations of Street Lights Developer Street Sign Contributions Developer Traffic Signal Contributions Sale of Service - Stormwater (Mosquito) Sale of Service - Capital Projects Sale of Service - Stormwater (Engineering) Sale of Service - DBOD Sale of Service - General Fund (PW Admin.) Sale of Service - Animal Control Sale of Service - Public Utilities Sale of Service - Developer Plan Review Sale of Service - Refuse Salary Allocation Sale of Service - PW Salary Allocation Sale of Service - Transit Salary Allocation Sale of Service - PW Streetlight Installation Sale of Service - Impact Analysis Sale of Service - Banners Sale of Salvage/Surplus Miscellaneous Revenue Virginia Logo Program Urban Maintenance Funds Insurance Recovery Interest Proceeds Fund Balance

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

A $ B C D E F G H I J K L M N O P Q R S T U V W X Y Z

37,360 335,100 210,995 43,518 12,600 36,000 60,000 135,914 284,863 33,993 44,853 5,000 9,500 26,540 55,000 45,000 5,732 7,843 271,040 8,450 22,733,072 7,350 47,731 -

38,000 369,470 329,249 62,698 9,000 18,000 60,000 109,926 300,000 54,783 57,480 15,000 4,500 34,600 55,000 45,000 20,000 15,000 4,906 4,551 526,111 10,650 22,962,202 41,237 -

43,750 320,000 250,000 15,000 150,000 7,500 90,000 60,000 200,000 300,000 57,000 130,000 15,000 20,000 30,000 55,000 45,000 20,000 15,000 5,000 5,000 7,500 12,000 23,431,495 2,000 900,000

20,745 165,748 115,708 9,000 28,056 94,843 300,000 31,974 28,762 6,250 2,000 14,040 22,917 18,750 1,191 1,230 1,368 4,225 11,684,924 -

47% 52% 46% 0% 0% 120% 0% 47% 47% 100% 56% 22% 42% 10% 47% 42% 42% 0% 0% 24% 25% 18% 35% 50% 0% 0%

43,750 320,000 250,000 15,000 150,000 7,500 90,000 60,000 200,000 300,000 57,000 130,000 25,000 20,000 30,000 76,024 50,193 16,271 20,000 15,000 5,000 5,000 7,500 12,000 23,369,848 2,000 300,000

0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 67% 0% 0% 38% 12% 0% 0% 0% 0% 0% 0% 0% 0% -67%

43,750 320,000 250,000 15,000 150,000 7,500 90,000 60,000 200,000 300,000 57,000 130,000 15,000 5,000 30,000 76,024 50,193 16,271 20,000 15,000 7,000 5,000 7,500 12,000 23,503,390 2,000 1,200,000

0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% -75% 0% 38% 12% 0% 0% 40% 0% 0% 0% 0% 0% 33%

24,457,455

25,147,363

26,186,245

12,551,729

48%

25,577,088

-2%

26,587,628

2018-2019 Requested

% Chng

Total Revenue

Expenditure Summary 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

2018-2019 Recommended

% Chng

Road Maintenance Traffic Engineering

18,214,623 4,324,589

22,778,299 4,734,589

21,405,682 4,780,563

11,680,870 1,972,507

55% 41%

20,814,523 4,762,565

-3% 0%

21,802,947 4,784,681

2% 0%

Total Expenditures

22,539,213

27,512,888

26,186,245

13,653,377

52%

25,577,088

-2%

26,587,628

A - Land use and commercial drive permits issued to public

N - Services provided to Public Utilities

B - Height & Weight Permit Fees

O - Charges to developers for plans review by Engineering.

C - Wide load and overweight citations allocated towards Road Maintenance

P - Services provided to Refuse for salary allocation

D - Revenue for office space at Operations Facility

Q - Services provided to PW for salary allocation

E - 7 yr. adv st. light pymts (Dev.) for st. light maint csts for new dev. Pro Rtd Bases

R - Services provided to Transit for salary allocation

F - Charges to developers for new st. signs related to new developments

S - Cost to install street lights

G - Chrgs to developers for inspectn by Traf. Engin. of traf. sgnl constrctn

T - Preliminary plan and traffic impact analysis review

H - Ditch cleaning services to Stormwater - mosquito control.

U - Services provided to P&R for banner placement

I - Services provided to Capital Projects Fund for roadwork.

V - Salvage of damaged guardrail and other miscellaneous metal

J - BMP residential maintenance and enhanced street sweeping services provided to SW Fund

W - Misc services to depts (signs, pavemt markers, research & engineering)

K - Enhanced street sweeping, roadside beautification, and clean up services provided to DBOD

X - Payment for Virginia Logo System Rights on City Right of Way

L - Non-VDOT funded activities - Misc Services (ex. Dirt roads)

Y - State revenue estimate based on 1251.21 lane miles x $12,365 secondary & 380.85 x $21,061 primary

M - Incinerator usage fee for euthanized animals

Z - Insurance recovery for public property accident damage

140

DIVISION: ROADWAY - TRAFFIC ENGINEERING (Department of Public Works) Budget Detail 2015-2016 Actual

Account Number: 210-4140051100.02 51100.04 52100 52210 52400 53100 53100.26 53300 54100 54200 54500 55100 55210 55230 55500 55810 56001 56011 56012 56014 56017 58200 58210 58215

Salaries and Wages $ Salaries and Wages - Overtime FICA VRS Retirement Group Life Professional Services Professional Services - Traffic Signal Inspe Repair and Maintenance Information Technology Fleet Risk Management Utilities (Street Lights) Postage Telecommunications Travel and Training Dues and Association Memberships Office Supplies Uniforms & Wearing Apparel Books & Subscriptions Other Operating Supplies Copier Costs Capital Outlay New Street Light Installation Improvements (signals/signs)

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

923,274 72,178 70,586 125,928 10,670 174,399 5,560 22,669 131,825 193,984 245,217 1,404,924 119 16,722 10,540 3,330 3,930 12,225 449 642,888 13,481 127,163 17,676 94,851

1,012,046 104,717 79,396 111,933 12,638 321,887 8,706 17,806 142,870 191,657 279,228 1,459,943 136 11,927 18,688 3,889 3,968 13,323 2,958 579,555 13,752 241,362 21,242 80,961

1,138,292 77,077 92,976 125,554 14,912 300,000 90,000 15,000 153,530 225,528 303,362 1,500,000 500 12,919 12,000 5,000 3,000 15,000 1,000 404,710 15,205 155,000 20,000 100,000

530,337 59,441 41,835 57,443 6,543 117,071 8,706 13,791 76,765 89,844 151,681 625,775 31 5,483 487 1,740 1,817 6,251 540 141,327 5,742 29,685 172 -

47% 77% 45% 46% 44% 39% 10% 92% 50% 40% 50% 42% 6% 42% 4% 35% 61% 42% 54% 35% 38% 19% 1% 0%

1,138,292 77,077 92,976 125,554 14,912 300,000 90,000 15,000 153,530 209,417 303,362 1,500,000 500 12,919 12,000 5,000 3,000 15,000 1,000 420,821 15,205 137,000 20,000 100,000

0% 0% 0% 0% 0% 0% 0% 0% 0% -7% 0% 0% 0% 0% 0% 0% 0% 0% 0% 4% 0% -12% 0% 0%

1,178,796 77,077 96,074 126,956 15,442 300,000 90,000 15,000 143,351 199,417 298,515 1,500,000 500 14,850 12,000 5,000 3,000 15,000 1,000 420,821 14,881 137,000 20,000 100,000

4% 0% 3% 1% 4% 0% 0% 0% -7% -12% -2% 0% 0% 15% 0% 0% 0% 0% 0% 4% -2% -12% 0% 0%

4,324,589

4,734,589

4,780,563

1,972,507

41%

4,762,565

4,784,681

Personnel Summary

Range

Class 137 136 134 131 130 130 123/125 125 123 123 123 120 120 119 118 118

City Traffic Engineer Assistant Traffic Engineer Transportation Planning Manager Traffic Signal System Superintendent Sign and Paint Manager Engineering Analyst Traffic Signal Technician I-II Engineering Technician Sign Maintenance Manager Senior Sign Mechanic Paint Crew Leader Sign Mechanic Secretary Highway Paint Equipment Operator Sign Technician Paint Technician

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual 1 1

2017-2018 Budget

2018-2019 Requested

2018-2019 Recommended

1 1 1 5 2 1 1 1 2 1 1 2 3

1 1 1 1 1 1 5 2 1 1 1 2 1 1 2 3

141

DIVISION: ROADWAY - MAINTENANCE (Department of Public Works) Budget Detail 2015-2016 Actual

Account Number: 210-41200 51100.02 51100.04 52100 52210 52400 53000.06 53000.10 53000.12 53000.16 53100 53100.22 53300 53310 53500 53850.64 54100 54200 54500 55210 55230 55310 55420 55500 55810 56001 56011 56012 56014 56017 56024 58200 91400-59902 93000-50000.165 93000-50000.310 93000-50000.401

Salaries and Wages $ Salaries and Wages - Overtime FICA VRS Retirement Group Life Purchase Services - Stormwater Fund Purchase Services - General Fund (landscap Purchase Services - General Fund (Police W Purchase Services - Refuse Fund Professional Services Medical Services Repair and Maintenance Repairs - Bridges Printing and Binding Construction Contracts - Hillpoint Meadow Information Technology Fleet Risk Management Postage Telecommunications Employer HDHP Expense Lease/Rent of Buildings Travel and Training Dues and Association Memberships Office Supplies Uniforms & Wearing Apparel Books and Subscriptions Other Operating Supplies Copier Costs Street Improvements Capital Outlay Contingency Indirect Costs Transfer to Capital Projects Transfer to Debt

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

3,210,323 389,279 256,824 432,214 38,276 170,000 1,280 100,000 18,814 33,764 94,769 842,005 145 72,552 314,883 1,672,411 1,040,629 3 6,514 3,575 146,400 32,620 1,295 5,757 48,339 331,739 21,267 6,894,496 1,481,599 552,851 -

3,639,242 440,510 292,307 395,431 47,713 170,000 10,282 113,871 19,604 76,373 181,430 2,073,160 420 300,520 1,607,448 1,260,315 168 6,573 4,795 2,003 37,374 3,724 5,778 44,343 360,110 21,621 6,169,762 2,024,482 593,220 2,226,958 648,763

3,960,734 190,638 317,580 436,869 51,886 249,200 28,000 125,000 32,210 75,000 3,500 150,000 2,250,000 1,500 353,859 2,119,308 1,301,210 300 7,696 2,003 35,000 3,000 8,500 60,000 1,000 450,000 23,646 6,220,000 843,000 164,396 571,885 1,368,763

1,889,209 130,140 144,212 202,002 24,287 141,333 20,693 49,179 18,891 25,219 67,100 159,936 176,930 733,036 650,605 48 2,655 870 1,001 13,016 3,785 2,210 28,762 180,210 9,069 3,720,244 1,631,523 285,943 1,368,763

18,214,623

22,778,299

21,405,682

11,680,870

% Exp

2018-2019 Requested

48% $ 68% 45% 46% 47% 57% 74% 39% 59% 34% 0% 45% 7% 0% 50% 35% 50% 16% 35% 50% 37% 126% 26% 48% 0% 40% 38% 60% 194% 0% 50% 100% 55%

% Chng

2018-2019 Recommended

% Chng

3,960,734 190,638 317,580 436,869 51,886 249,200 28,000 125,000 32,210 75,000 3,500 150,000 1,900,000 1,500 353,859 1,629,236 1,301,210 300 7,696 2,003 35,000 3,000 8,500 70,000 1,000 450,000 23,646 6,500,000 683,800 282,508 571,885 1,368,763

0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% -16% 0% 0% -23% 0% 0% 0% 0% 0% 0% 0% 17% 0% 0% 0% 5% -19% 72% 0% 0%

4,072,981 190,638 326,167 438,660 53,356 249,200 7,500 115,000 32,210 75,000 3,500 150,000 2,800,000 1,500 483,164 1,129,236 1,333,044 300 9,500 2,003 35,000 3,000 8,500 70,000 1,000 450,000 23,975 6,500,000 683,800 525,913 664,438 1,364,363

3% 0% 3% 0% 3% 0% -73% -8% 0% 0% 0% 0% 24% 0% 37% -47% 2% 0% 23% 0% 0% 0% 0% 17% 0% 0% 1% 5% -19% 220% 16% 0%

20,814,523

-3%

21,802,947

Personnel Summary

Range

Class 138 137 132/134/136 135 132/134 130 125/126/127 124 124 124 123 120/123 120 120 119 119 116/118 118

Assistant Director of Public Works Public Works General Manager Civil Engineer I-III Operations Manager Operations Superintendent I-II Operations Office Manager Construction Inspector I-III Street Crew Leader Maintenance Mechanic - Streets Accounting Associate II Labor Supervisor Heavy Equipment Operator I-II Secretary Accounting Technician Street Sweeper Office Assistant Street Maintenance Worker I-II Skilled Laborer Time Keeper

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

1 1 1 1 7 1 2 14 3 -

1 1 1 1 7 1 3 14 3

100

2018-2019 Requested

2018-2019 Recommended

2 4 1 28 1 1

1 1 1 1 7 1 4 14 3 1 1 35 1 2 28 1 -

1 1 1 1 7 1 4 14 3 1 1 35 2 1 29 -

101

102

1 31 1 2 3 1 28 1 1

2017-2018 Budget

1 31 -

142

GRANTS FUND DESCRIPTION The Grants Fund is a special revenue fund that provides required local matching contributions to State, Federal, and private grant funding secured by City departments for various activities, programs, and services for the citizens of Suffolk.

143

GRANTS FUND Budget Detail 2015-2016 Actual

Account Number: 211-91400 59905 Local Cash Match Requirements $ CDBG Funding Allocation: CDBG Administration Geneive Shelter ForKids Homeless Shelter Habitat for Humanity-SHR Western Tidewater Free Clinic SRHA Emergency Repair Program Ches. Bay Presvtn-Septic Pump Out Prg Suffolk - Neighborhood Stabilization Prg HOME Grant Allocation: Lead Agency Admin-Suffolk CHDO-Admin. Isle of Wight Southampton Franklin Other Funding Allocation: Judicial Public Safety Public Works Health and Welfare Education Parks, Recreation and Cultural Community Development 93000-50000.401 Transfer to Debt Fund (CDBG 108 loan) Total Operating Expenses

2016-2017 Actual $

2017-2018 Budget $

350,000

2017-2018 Exp to Dec $

% Exp

2018-2019 Requested $

350,000

% Chng 0%

2018-2019 Recommended $

350,000

% Chng 0%

67,229 10,000 10,000 17,909 810 1,800 28,401

63,484 10,000 10,000 14,551 61,088 1,500 600

23,407 10,868 1,800 -

86,716 115,864 111,992 93,878 126,592

37,472 122,871 106,425 192,714 152,536

47,236 306 29,850 -

705,083 469,665 23,799 110,650 1,837

835,648 706,039 16,837 92,792 1,875

401,977 142,184 87,967 -

314,410

304,567

74,594

284,215

281%

634,215

49%

2,296,634

2,730,998

424,594

745,596

0% 176%

284,215

281%

634,215

49%

144

GRANTS FUND Revenue 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

Transfer from General Fund CDBG Annual Allocation HOME Annual Allocation Revenue from the Commonwealth Revenue from the Federal Government Miscellaneous

296,777 421,347 583,107 384,803 691,629 54,986

336,236 457,792 612,016 517,347 1,244,961 88,565

350,000 74,594 -

17,910 70,842 110,113 252,853 22,492

0% 24% -

350,000 284,215 -

0% 281% -

350,000 284,215 -

0% 281% -

Total Revenue

2,432,650

3,256,917

424,594

474,210

112%

634,215

49%

634,215

49%

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

Expenditure Summary 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

Grants Operating Expenditures

2,296,634

2,730,998

424,594

745,596

176%

634,215

49%

634,215

49%

Total Expenditures

2,296,634

2,730,998

424,594

745,596

176%

634,215

49%

634,215

49%

145

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LAW LIBRARY FUND DESCRIPTION The Law Library Fund was established to provide the general public and legal community access to current legal and consumer protection information at no cost. A special fee of $4.00 is levied on civil court cases in the General District and Circuit courts. This fee is held in a separate fund for the purpose of providing the public and Officers of the Court with a reliable network of legal information and educational support. This fund also supports community outreach efforts, legal publications, the salaries of support staff, and operating costs. FY 2018 ACCOMPLISHMENTS 

Provided the general public, attorneys, professionals with free legal resources.

and

other

FY 2019 OBJECTIVES 

To coordinate with City departments and agencies to enhance awareness of resources available in the Law Library. (Civic Engagement and Responsive City Services)



To maximize the number of individuals assisted by Law Library resources. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Number of Patron visits: Public Attorney

CY 15 Actual

CY 16 Actual

CY 17 Actual

1,402 2,770

1,383 3,062

1,190 3,478

146

LAW LIBRARY FUND Revenue 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

Interest on Investments Law Library Fees Miscellaneous Fees Fund Balance

664 39,473 819 -

723 35,422 49 -

41,561 -

16,078 21 -

39% -

35,000 4,319

-16% -

35,000 4,815

-16% -

Total Revenue

40,955

36,194

41,561

16,099

39%

39,319

-5%

39,815

-4%

Expenditure Summary 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

Circuit Court - Law Library

38,896

39,444

41,561

18,156

44%

39,319

-5%

39,815

-4%

Total Expenditures

38,896

39,444

41,561

18,156

44%

39,319

-5%

39,815

-4%

147

LAW LIBRARY FUND Budget Detail 2015-2016 Actual

Account Number: 213-2190051100.06 52100 53200 54100 55230 55500 55810 56001 56012 56017 58200

Salaries and Wages - Part-time FICA Temporary Help Service Fees Information Technology Telecommunications Travel & Training Dues and Association Memberships Office Supplies Books and Subscriptions Copier Costs Capital Outlay

Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

14,074 1,077 2,777 510 700 15,578 1,188 2,992

17,392 1,330 425 665 18,422 1,209 -

20,240 1,548 516 200 20 1,000 16,742 1,295 -

8,104 620 175 77 8,676 504 -

40% 40% 34% 0% 0% 8% 52% 39% -

18,400 1,408 516 700 17,000 1,295 -

38,896

39,444

41,561

18,156

44%

39,319

% Chng

2018-2019 Recommended

-9% $ -9% 0% -100% -100% -30% 2% 0% -5%

% Chng

18,860 1,443 516 700 17,000 1,296 -

-7% -7% 0% -100% -100% -30% 2% 0% -

39,815

-4%

148

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DEBT SERVICE FUND DESCRIPTION The Debt Service Fund is used to account for the accumulation of resources for and the payment of general long term debt principal, interest, and related costs. Revenues in this fund consist primarily of an allocation of the citywide real estate tax revenue.

149

DEBT SERVICE FUND Revenue 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

2018-2019 Requested

% Chng $ 5% 0% 281% -3% -100% -

Interest on Investments 2011 VPSA Interest Refund Local Bond Issues Transfer from General Fund Transfer from Road Maintenance Transfer from Grant Fund (CDBG 108 loan) Transfer from Rt 17 Special Taxing District Transfer from Capital Projects Fund Balance

125 297,075 22,896,146 25,990,151 314,410 698,355 -

938 296,756 52,014,457 24,191,897 648,763 304,567 682,978 -

25,161,013 1,368,763 74,594 355,432 219,927 -

1,503 148,856 4,047,062 10,492,088 1,368,763 26,391 355,432 219,927 -

42% 100% 35% 100% 100% -

26,426,780 1,364,363 284,215 345,587 -

Total Revenue

50,196,261

78,140,355

27,179,729

16,660,022

61%

28,420,944

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

26,426,780 1,364,363 284,215 345,587 -

5% 0% 281% -3% -100% -

28,420,944

Expenditure Summary 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

2018-2019 Recommended

% Chng

Consolidated Debt

50,170,383

80,188,519

27,179,729

16,660,703

61%

28,420,944

Total Expenditures

50,170,383

80,188,519

27,179,729

16,660,703

61%

28,420,944

150

DEBT SERVICE FUND Budget Detail 2015-2016 Actual

Account Number: 401-95100 59110 Bond Principal 59120 Interest on Bonded Debt 59130/59140 Bond Issuance and Coupon Handling Transfer to Capital Fund Total Operating Expenditures

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

39,377,723 10,333,850 458,810 -

68,079,412 9,371,365 737,742 2,000,000

15,979,080 10,700,649 500,000 -

11,367,292 4,948,917 344,494 -

71% 46% 69% -

17,083,784 10,837,160 500,000 -

7% 1% 0% -

17,083,784 10,837,160 500,000 -

7% 1% 0% -

50,170,383

80,188,519

27,179,729

16,660,703

61%

28,420,944

151

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PUBLIC UTILITIES FUND DESCRIPTION The Department of Public Utilities is responsible for the operation, maintenance, and expansion of the City’s water and wastewater collection systems. The Department is comprised of the Divisions of Administration, Customer Service, Line Maintenance, Maintenance, Engineering and Water Production/Quality which manage and operate the G. Robert House Water Treatment Plant, 147 sanitary sewer pump stations, 355 miles of sewer mains, and 482 miles of water mains. The proposed water rate for FY 2018-2019 is $9.71 per 100 cubic feet. The proposed sewer collection rate for FY 2018-2019 is $7.27 per 100 cubic feet. FY 2018 ACCOMPLISHMENTS 

Refinanced approximately $57.5 million of existing debt and borrowed $14.5 million of new funding to assist with minimizing future near term utility rate increases while continuing to fund capital improvement needs.



Completed design and initiated construction on various work system upgrades and extension projects including the Chuckatuck water system upgrades, Kilby Lane water extension, OakRidge water system upgrades, Hobson water main extension, Route 460 water main extension, and Rosewood/Old Somerton water system project.



Continued to rehabilitate sections of the sewer system using the Find and Fix program.

FY 2019 OBJECTIVES 

To maintain compliance with all Utility Fund financial policies. (Financial Stability)



To continue to reevaluate and adjust the Utility Fund 10 Year Capital Improvements Plan to ensure projects are implemented within the appropriate schedule to meet demands and minimize unnecessary financial impacts to the system’s customers. (Financial Stability)



To utilize modeling and enhanced technology to increase efficiencies in the operation of the utility systems and delivery of service. (Civic Engagement and Responsive City Services)



To continue established programs in accordance with Consent Order to minimize sanitary sewer overflows. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Water Customers Sewer Customers Water Consumption (mgd) Average Daily Water Plant Production (mgd) Sanitary Sewer Overflows Plan Reviews Percent of Plan Reviews completed within 30 days Debt Service Ratio

FY 17 Actual 25,237 22,160 4.95 6.88 101

FY 18 Projected 25,600 21,450 5.10 6.90 60

FY 19 Estimate 26,000 21,750 5.20 7.00 65

211 100%

200 100%

210 100%

1.68

1.40

1.40 152

UTILITY FUND Revenue 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

2018-2019 Requested

% Chng -100% $ -29% 0% 0% -7% 7% 0% 21% 0% 4% 0% -3% 0% -2% 0% 127%

Interest Earned Capitalized Interest Reserve Sale of Service - Engineering Water Availability Charges Bulk Water Sales Water Service Charges Water Connection Charges Meter Service Charges Hydrant Rental Sewer Service Charges Sewer Connection Charges Special Fees Sewer Availability Charges 2009 Build American Bonds Rebate Miscellaneous Capital Contributions from Development Transfer from General Fund Fund Balance

117,660 148,666 3,274,805 3,249,813 20,013,390 141,835 2,366,600 117,000 13,343,138 407,021 582,351 3,348,679 477,028 258,124 3,682,628 -

82,774 204,366 3,393,075 3,697,104 19,924,731 108,045 2,850,001 140,000 13,498,778 138,220 459,557 3,544,385 699,457 667,637 1,870,646 -

60,200 1,219,275 185,000 2,208,000 3,403,800 21,125,600 50,000 2,978,100 140,000 14,504,400 75,000 475,000 2,400,000 460,050 100,000 3,300,000

67,036 90,241 1,842,130 1,463,632 8,990,150 37,230 1,228,169 70,000 6,111,798 43,280 234,919 1,910,270 34,827 -

111% 0% 49% 83% 43% 43% 74% 41% 50% 42% 58% 49% 80% 0% 35% 0%

863,094 185,000 2,208,000 3,170,400 22,616,300 50,000 3,589,800 140,000 15,083,700 75,000 460,000 2,400,000 451,180 100,000 7,500,000

Total Revenue

51,528,737

51,278,775

52,684,425

22,123,681

42%

58,892,475

12%

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

70,000 773,700 185,000 2,234,600 3,153,588 22,290,061 50,000 3,589,800 140,000 14,630,077 75,000 475,000 2,550,000 451,180 100,000 856,802 7,500,000

16% -37% 0% 1% -7% 6% 0% 21% 0% 1% 0% 0% 6% -2% 0% 127%

59,124,808

12%

2018-2019 Recommended

% Chng

Expenditure Summary 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

Administration Customer Service Line Maintenance Maintenance Water Production Engineering Non-Departmental

964,472 1,488,296 3,257,752 3,495,119 8,592,810 1,263,836 31,442,838

999,817 1,700,817 3,280,444 3,420,606 9,533,885 1,250,603 31,852,069

1,181,506 2,104,476 3,644,227 4,169,102 10,471,721 1,481,937 29,631,457

555,664 875,852 1,634,843 1,756,574 4,782,700 646,901 11,597,241

47% 42% 45% 42% 46% 44% 39%

1,090,506 2,009,717 3,629,613 4,053,480 11,056,651 1,467,287 35,585,221

-8% -5% 0% -3% 6% -1% 20%

1,113,354 1,947,022 3,697,867 4,151,631 11,117,907 1,451,593 35,645,433

-6% -7% 1% 0% 6% -2% 20%

Total Expenditures

50,505,123

52,038,241

52,684,425

21,849,775

41%

58,892,475

12%

59,124,808

12%

153

DEPARTMENT: PUBLIC UTILITIES - ADMINISTRATION Budget Detail 2015-2016 Actual

Account Number: 501-8951051100.02 51100.04 52100 52210 52400 53100 53300 53320 53500 53600 54100 54200 54500 55210 55230 55420 55500 55810 56001 56011 56012 56017 58200

Salaries and Wages Salaries and Wages - Overtime FICA VRS Retirement Group Life Professional Services Repairs and Maintenance Maintenance Service Contract Printing and Binding Advertising Information Technology Fleet Risk Management Postal Services Telecommunications Lease/Rent of Building Travel and Training Dues and Association Memberships Office Supplies Uniforms & Wearing Apparel Books and Subscriptions Copier Costs Capital Outlay

Total Operating Expenses

2016-2017 Actual

542,352 561 39,588 2,521 6,037 208,586 40,309 9,934 80,412 176 7,515 11,668 938 4,015 1,397 698 400 7,365 -

964,472

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

513,840 711 37,166 10,700 6,625 215,084 46 72,204 11,077 98,171 26 5,355 11,668 705 6,722 824 1,146 300 7,449 -

548,997 3,000 42,228 60,554 7,192 300,000 200 225 250 250 64,134 10,288 99,573 500 8,341 10,228 4,000 5,500 5,000 2,200 1,000 7,846 -

277,714 161 20,187 30,402 3,275 99,791 94 10 32,067 5,062 62,533 62 2,805 5,834 1,004 4,056 338 728 3,124 6,419

51% 5% 48% 50% 46% 33% 0% 42% 4% 0% 50% 49% 63% 12% 34% 57% 25% 74% 7% 33% 0% 40% -

548,997 3,000 42,228 60,554 7,192 210,000 200 225 250 250 64,134 10,288 99,573 500 8,341 10,228 4,000 5,500 4,000 2,200 1,000 7,846 -

0% 0% 0% 0% 0% -30% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% -20% 0% 0% 0% -

580,569 3,000 44,643 62,527 7,605 210,000 200 225 250 250 57,677 11,565 87,076 500 11,958 10,228 4,000 5,500 4,000 2,200 1,000 8,380 -

6% 0% 6% 3% 6% -30% 0% 0% 0% 0% -10% 12% -13% 0% 43% 0% 0% 0% -20% 0% 0% 7% -

999,817

1,181,506

555,664

47%

1,090,506

-8%

1,113,354

-6%

53100 - Professional Services: Consulting services. Personnel Summary

Range

Class 144 138 135 132 130 124 123 121 119 119

Director of Public Utilities Assistant Director of Public Utilities Utility Operations Manager Data Quality Control Technician Safety Officer II Accounting Associate II Stock Room Supervisor Executive Secretary Senior Stock Room Clerk Office Assistant

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual 1 1 1 1

2017-2018 Budget 1 1 1 1

1 1 1 1 1

2018-2019 Requested

2018-2019 Recommended 1 1 1 1 1

1 1 1

1 1 1 1 1 1 1 1 -

154

DEPARTMENT: PUBLIC UTILITIES - CUSTOMER SERVICE Budget Detail 2015-2016 Actual

Account Number: 501-8952051100.02 51100.04 51100.06 52100 52210 52400 53000.16 53100 53200 53300 53310 53320 53500 54100 54200 54500 55100 55210 55230 55310 55420 55500 55810 56001 56011 56012 56014 56017 58200

Salaries and Wages $ Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Purchased Services - Refuse Collection Professional Services Temporary Help Service Fees Repairs and Maintenance Medical Services Maintenance Service Contracts Printing and Binding Information Technology Fleet Risk Management Utilities Postal Service Telecommunications Employer HDHP Expense Lease of Buildings Travel and Training Dues and Association Memberships Office Supplies Uniform & Wearing Apparel Books and Subscriptions Other Operating Supplies Copier Costs Capital Outlay

Total Operating Expenses

2016-2017 Actual

613,791 26,872 14,016 46,102 (3,261) 6,984 356,943 4,132 828 85,987 80,257 157,432 770 6,011 672 21,270 920 413 2,853 5,452 50 18,970 6,852 33,980 1,488,296

2017-2018 Budget

770,368 22,329 21,178 57,388 (10,931) 8,822 342,860 2,721 949 80,035 85,094 217,157 5,800 73 6,590 990 21,270 263 231 2,252 5,949 5,274 6,935 47,220 1,700,817

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

886,834 25,500 16,206 69,794 97,818 11,618 300 419,000 12,000 2,700 3,000 127,318 109,137 252,530 5,800 500 8,136 21,270 1,500 500 4,000 7,500 100 14,000 7,417 -

407,695 6,649 4,143 29,712 44,177 4,797 105,988 5,518 736 1,125 2,189 63,659 43,068 132,716 27 2,876 10,635 345 866 3,443 2,597 2,890 -

46% 26% 26% 43% 45% 41% 0% 25% 6% 42% 73% 50% 39% 53% 0% 5% 35% 50% 23% 0% 22% 46% 0% 19% 39% -

886,834 25,500 16,206 71,033 97,818 11,618 300 325,000 9,000 1,000 2,700 3,000 127,318 109,137 252,530 5,800 500 8,136 21,270 1,500 500 4,000 7,500 100 14,000 7,417 -

0% 0% 0% 2% 0% 0% 0% -22% -25% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% -

879,913 25,500 16,611 69,264 94,767 11,527 300 325,000 9,000 1,000 2,700 3,000 83,725 104,179 248,488 5,800 500 9,013 21,270 1,500 500 4,000 7,500 100 14,000 7,865 -

-1% 0% 2% -1% -3% -1% 0% -22% -25% 0% 0% -34% -5% -2% 0% 0% 11% 0% 0% 0% 0% 0% 0% 0% 6% -

2,104,476

875,852

42%

2,009,717

-5%

1,947,022

-7%

53100 - Professional Service: Contracted meter reading service. 56014 - Other Operating Supplies: Hand tools and protective equipment for meter service staff. Personnel Summary

Range

Class 133 130 128 121/124 122 118 116

Utility Operations Accounting Manager Assistant Utility Operations Accounting Ma Field Operations Account Manager Accounting Associate I-II Water Distribution Operator Customer Service Representative Water Meter Service Worker

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual 1

2017-2018 Budget

1 2 2 6 8

1 1 1 3 2 6 8

2018-2019 Requested

1 1 1 10 2 8

2018-2019 Recommended 1 1 1 10 2 8 23

155

DEPARTMENT: PUBLIC UTILITIES - LINE MAINTENANCE Budget Detail 2015-2016 Actual

Account Number: 501-8953051100.02 51100.04 52100 52210 52400 53000.02 53000.16 53100 53110 53300 53320 54100 54200 54500 55100 55230 55310 55410 55500 55852 56001 56011 56014 56017 56024 58200

Salaries and Wages $ Salaries and Wages - Overtime FICA VRS Retirement Group Life Purchased Services - Road Maintenance Purchased Services - Refuse Collection Professional Services Medical Services Repairs and Maintenance Maintenance Service Contract Information Technology Fleet Risk Management Utilities Telecommunications Employer HDHP Expense Lease/Rent of Equipment Travel and Training HRSD Interceptors Interest Payment Office Supplies Uniforms & Wearing Apparel Other Operating Supplies Copier Costs Paving & Construction Supplies Capital Outlay

Total Operating Expenses

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Chng

819,679 143,045 69,484 16,736 10,476 9,500 25,709 1,043,490 103,799 408,565 275,181 19,005 17,191 6,825 848 128,214 745 16,612 122,341 3,169 17,138 -

827,807 156,762 71,058 11,158 12,581 4,500 54 32,031 2,491 970,760 91,476 426,178 352,655 14,000 17,356 350 1,089 112,481 1,028 15,638 133,977 3,189 16,849 4,977

1,015,039 153,000 89,355 111,300 13,297 20,000 800 28,000 7,000 950,000 4,950 98,940 478,162 329,943 14,000 17,415 10,000 4,000 129,000 1,500 20,250 125,000 3,276 20,000 -

428,289 54,901 35,262 44,505 6,179 2,000 99 7,572 517,360 1,950 49,470 220,277 161,941 7,756 595 304 3,178 24,047 389 9,521 41,583 1,329 11,337 4,998

42% 36% 39% 40% 46% 10% 12% 27% 0% 54% 39% 50% 46% 49% 0% 45% 3% 79% 19% 26% 47% 33% 41% 57% -

1,045,039 156,000 91,879 115,268 13,690 5,000 15,800 23,000 4,400 850,000 13,000 100,440 483,328 341,728 15,000 20,715 10,000 10,000 110,000 1,500 21,050 130,500 3,276 20,000 29,000

3,257,752

3,280,444

3,644,227

1,634,843

45%

3,629,613

2018-2019 Recommended

3% $ 2% 3% 4% 3% -75% 1875% -18% -37% -11% 163% 2% 1% 4% 7% 19% 0% 150% -15% 0% 4% 4% 0% 0% 0%

% Chng

1,048,291 153,000 91,899 112,901 13,733 5,000 15,800 23,000 4,400 850,000 13,000 137,864 540,494 318,724 15,000 19,039 10,000 10,000 110,000 1,500 21,050 130,500 3,672 20,000 29,000

3% 0% 3% 1% 3% -75% 1875% -18% -37% -11% 163% 39% 13% -3% 7% 9% 0% 150% -15% 0% 4% 4% 12% 0% -

3,697,867

53100 - Professional Services: Miss Utility costs, immunizations, sewer cleaning. 53300 - Repairs & Maintenance: Equipment maintenance, paving, manhole repairs. 55410 - Lease of Equipment: Rental of outside repair equipment. 56014 - Other Operating Supplies: Line equipment supplies, protective equipment. Personnel Summary

Range

Class 132 127 124 120/123 122 118 117

Line Maintenance Manager Assistant Line Maintenance Manager Utility Crew Leader Heavy Equipment Operator I-II Line Maintenance Technician Skilled Laborer Utility Systems Worker

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual 1 1 3

2017-2018 Budget

3 12 8

1 1 3 5 3 7 8

1 1 3

2018-2019 Requested

2018-2019 Recommended 1 1 3 5 3 8 8

1 1 4 5 3 7 8

156

DEPARTMENT: PUBLIC UTILITIES - MAINTENANCE Budget Detail 2015-2016 Actual

Account Number: 501-8954051100.02 51100.04 52100 52210 52400 53000.16 53100 53110 53300 53320 54100 54200 54500 55100 55230 55310 55410 55500 55810 56001 56011 56014 56017 58200

Salaries and Wages $ Salaries and Wages - Overtime FICA VRS Retirement Group Life Purchased Services - Refuse Collection Professional Services Medical Services Repairs and Maintenance Maintenance Service Contract Information Technology Fleet Risk Management Utilities Telecommunications Employer HDHP Expense Lease/Rent of Equipment Travel and Training Dues and Association Memberships Office Supplies Uniforms & Wearing Apparel Other Operating Supplies Copier Costs Capital Outlay

Total Operating Expenses

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Chng

803,342 82,722 63,886 13,593 9,574 963 9,856 449,636 107,510 475,635 225,101 289,890 18,229 764,498 305 6,031 583 12,845 157,751 3,169 -

782,192 122,455 65,527 12,460 10,660 945 8,377 336,281 106,704 480,849 291,285 236,717 17,641 420 760,091 3,386 6,973 786 12,685 160,982 3,189 -

958,152 142,800 84,223 105,684 12,552 1,616 8,000 356,500 3,825 105,262 575,654 293,576 275,000 18,260 1,043,000 4,000 7,422 2,300 18,000 150,000 3,276 -

458,649 46,677 36,528 49,505 5,673 765 160 75,540 1,594 52,631 260,095 151,767 82,028 8,208 388,858 4,018 6,316 322 9,101 116,785 1,355 -

48% 33% 43% 47% 45% 47% 2% 21% 42% 50% 45% 52% 30% 45% 37% 100% 85% 14% 51% 78% 41% -

958,152 142,800 84,223 105,684 12,552 1,616 8,000 3,700 360,000 3,825 105,262 575,654 293,576 300,000 18,260 800,000 16,000 7,000 2,500 18,000 152,500 3,276 80,900

3,495,119

3,420,606

4,169,102

1,756,574

42%

4,053,480

2018-2019 Recommended

0% 0% 0% 0% 0% 0% 0% 1% 0% 0% 0% 0% 9% 0% -23% 300% -6% 9% 0% 2% 0% -

982,053 142,800 86,051 105,767 12,865 1,616 8,000 3,700 360,000 3,825 99,301 699,635 301,071 300,000 19,376 800,000 16,000 7,000 2,500 18,000 152,500 3,672 25,900

-3%

4,151,631

% Chng 2% 0% 2% 0% 2% 0% 0% 1% 0% -6% 22% 3% 9% 6% -23% 300% -6% 9% 0% 2% 12% 0%

53100 - Professional Services: Immunizations, Air Vac evaluations. 53300 - Repair & Maintenance: Pump station repairs and vacuum services. 55410 - Lease of Equipment: Lease of portable pumps and generators. 56014 - Other Operating Supplies: Supplies and protective gear. Personnel Summary

Range

Class 132 127 125 124 123 122 118 117

Maintenance Manager Assistant Maintenance Manager Electronics Technician Utility Crew Leader Heavy Equipment Operator II Pump Station Mechanic Skilled Laborer Utility Systems Worker

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual 1 1 2 2

2017-2018 Budget

9 2 8

1 1 2 2 1 9 1 8

1 1 2 2

2018-2019 Requested

2018-2019 Recommended 1 1 2 2 1 9 1 8

1 1 2 2 1 9 1 8

157

DEPARTMENT: PUBLIC UTILITIES - WATER PRODUCTION Budget Detail 2015-2016 Actual

Account Number: 501-8955051100.02 51100.04 51100.06 52100 52210 52400 53000.16 53100 53110 53300 53320 53500 53600 54100 54200 54500 55100 55210 55230 55310 55311 55410 55500 55810 55853 56001 56011 56012 56014 56017 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Purchases Services - Refuse Collection Professional Services Medical Services Repairs and Maintenance Maintenance Service Contract Printing and Binding Advertising Information Technology Fleet Risk Management Utilities Postal Service Telecommunications Employer HDHP Expense Well Mitigation Claims Lease/Rent of Equipment Travel and Training Dues and Association Memberships Bulk Water Purchase Office Supplies Uniforms & Wearing Apparel Books & Subscriptions Other Operating Supplies Copier Costs Capital Outlay

Total Operating Expenses

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

1,189,124 131,028 95,416 32,835 14,525 995 112,428 193,058 102 133,884 42,115 318,438 828,770 1,835 25,725 344 2,853 273,022 9,244 96,552 4,721,111 2,664 13,877 341,122 7,948 3,795

1,242,301 146,123 99,346 8,830 16,315 927 110,702 120,150 101,397 119 269 113,975 53,864 348,264 719,367 1,351 24,219 374,321 6,701 102,924 5,507,237 2,300 10,829 414,117 7,937 -

1,332,565 150,000 113,416 146,982 17,457 1,615 115,000 99,000 162,450 2,000 2,000 140,316 66,793 353,322 710,000 2,500 17,051 10,000 488,000 9,300 98,506 5,832,700 3,000 18,500 566,000 8,249 5,000

670,409 42,780 50,758 72,219 8,403 813 33,419 29,280 17,180 35 70,158 27,886 160,723 367,626 320 10,388 238,708 6,125 94,009 2,637,696 693 8,288 231,467 3,320 -

50% 29% 45% 49% 48% 50% 29% 30% 11% 2% 0% 50% 42% 45% 52% 13% 61% 0% 49% 66% 95% 45% 23% 45% 41% 40% 0%

1,332,565 150,000 113,416 146,982 17,457 2,000 104,100 3,400 115,150 138,700 1,000 1,000 140,316 66,793 353,322 900,000 2,500 17,051 10,000 483,000 14,300 99,150 6,257,000 3,000 18,500 552,700 8,249 5,000

0% 0% 0% 0% 0% 24% -9% 16% -15% -50% -50% 0% 0% 0% 27% 0% 0% 0% -1% 54% 1% 7% 0% 0% -2% 0% 0%

1,383,564 150,000 117,318 149,010 18,125 2,000 104,100 3,400 115,150 138,700 1,000 1,000 125,911 97,822 337,684 900,000 2,500 18,851 10,000 483,000 14,300 99,150 6,257,000 3,000 18,500 552,700 9,122 5,000

4% 0% 3% 1% 4% 24% -9% 16% -15% -50% -50% -10% 46% -4% 27% 0% 11% 0% -1% 54% 1% 7% 0% 0% -2% 11% 0%

8,592,810

9,533,885

10,471,721

4,782,700

46%

11,056,651

11,117,907

53100 - Professional Services: Lab testing services, toxicity and alkaline tests. 53300 - Repairs & Maintenance: Lab equipment maintenance and services contracts; grass cutting, etc. 55853 - Bulk Water Purchase: Portsmouth water purchase. 56014 - Other Operating Supplies: Lab chemicals and supplies. Personnel Summary

Range

Class 137 135 134 127 127 126 125 125 122/124 122 117 114

Water Production Manager Laboratory Manager Assistant Water Production Manager Water Maintenance Supervisor Senior Water Treatment Plant Operator Quality Control Technician Water Maintenance Mechanic Electronics Technician Water Treatment Plant Operator I - II Water Distribution Operator (LAB) Utility Systems Worker Custodial Worker

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual 1 1 1 1 7 4 3

2017-2018 Budget

4 1 4 1

3 2 4 1

2 2 4 1

1 1 1 1 8 4 3

2018-2019 Recommended 1 1 1 1 8 4 3 1 2 2 3 1

1 1 1 1 7 4 3

2018-2019 Requested

1 1 1 1 9 4 3 1 1 2 3 1 28

158

DEPARTMENT: PUBLIC UTILITIES - ENGINEERING Budget Detail 2015-2016 Actual

Account Number: 501-8956051100.02 51100.04 52100 52210 52400 53000.16 53100 53110 53300 53320 53500 54100 54200 54500 55100 55210 55230 55420 55500 55810 56001 56011 56012 56014 56017 58200

Salaries and Wages Salaries and Wages - Overtime FICA VRS Retirement Group Life Purchases Services - Refuse Collection Professional Services Medical Services Repairs and Maintenance Maintenance Service Contract Printing and Binding Information Technology Fleet Risk Management Utilities Postal Service Telecommunications Lease/Rent of Building Travel and Training Dues and Association Memberships Office Supplies Uniforms & Wearing Apparel Books and Subscriptions Other Operating Supplies Copier Costs Capital Outlay

Total Operating Expenses

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

797,032 18,147 59,276 23,040 9,407 1,326 2,155 1,044 109,033 52,329 136,412 488 8,745 29,112 3,278 843 1,087 3,675 994 4,913 1,500

784,332 7,701 57,405 11,461 10,909 2,312 101,356 50,754 166,021 653 8,536 29,112 1,118 466 1,189 2,849 224 4,955 9,250

879,637 20,000 68,822 97,024 11,523 100 6,000 1,800 500 104,132 56,530 162,070 3,600 600 11,771 29,112 7,500 1,500 5,200 3,750 500 5,000 5,265 -

370,152 2,882 27,023 40,585 5,050 750 10 52,066 25,012 96,436 372 3,608 14,556 2,154 903 1,271 1,881 109 2,081 -

42% 14% 39% 42% 44% 0% 0% 42% 2% 50% 44% 60% 0% 62% 31% 50% 29% 60% 24% 50% 0% 2% 40% -

879,637 10,200 68,073 97,024 11,523 100 1,500 3,000 2,000 500 104,132 56,530 162,070 3,600 750 11,771 29,112 9,000 1,500 3,000 4,000 500 2,500 5,265 -

0% -49% -1% 0% 0% 0% -50% 11% 0% 0% 0% 0% 0% 25% 0% 0% 20% 0% -42% 7% 0% -50% 0% -

887,505 20,000 69,424 95,584 11,626 100 1,500 3,000 2,000 500 63,308 67,266 158,246 3,600 750 11,771 29,112 9,000 1,500 3,000 4,000 500 2,500 5,800 -

1% 0% 1% -1% 1% 0% -50% 11% 0% -39% 19% -2% 0% 25% 0% 0% 20% 0% -42% 7% 0% -50% 10% -

1,263,836

1,250,603

1,481,937

646,901

44%

1,467,287

-1%

1,451,593

-2%

Personnel Summary

Range

Class 138 132/134/136 132 130 125/126/127 125 121

Utility Engineering Manager Civil Engineer I-III Construction Manager Senior Engineering Technician Construction Inspector I-III Engineering Technician Engineering Aide

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual 1 5 1

2017-2018 Budget 1 4 1

1 4 1 2 5 1

5 2 1

5 3 -

2018-2019 Requested

2018-2019 Recommended 1 4 1 2 6

1 4 1 2 6 -

159

DEPARTMENT: PUBLIC UTILITIES - NONDEPARTMENTAL Budget Detail 2015-2016 Actual

Account Number: 501-9140051100.27 52100 52000 52001 52600 54500 55305 55424 55615 55890 58211 59902 59906 95100-59110 95100-59120 95100-59130 93000-50000.165 93000-50000.501 93000-50000.601

Leave Compensation $ Leave Compensation - FICA Pro Rata Reimbursements Western Tidewater Water Authority Unemployment Expense Risk Management Expense Employer Pension Expense Contribution to Reserve WTWA Donation (Well Migation Program) Bad Debt Expense Depreciation Contingency Environmental Incentive Reimbursement Bond Principal Bond Interest Bond Coupon & Handling Transfer to GF - Indirect Cost Transfer to PU - Capital Projects Transfer to Fleet

Total Operating Expenses

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

22,624 1,784 62,156 (3,599) 307,292 178,493 764,619 358,899 12,825,260 634,225 13,890,141 790,693 610,253 1,000,000 -

58,829 4,514 36,299 (1,338) 284,154 438,551 426,501 13,000,842 127,000 13,441,794 871,372 663,551 2,500,000 -

40,000 3,000 50,000 5,000 346,886 2,906,616 450,000 450,000 75,000 5,121,085 16,139,048 100,000 644,822 3,300,000 -

31,442,838

31,852,069

29,631,457

13,823 1,057 7,608 (936) 152,834 27,500 6,985,750 787,195 322,411 3,300,000 11,597,241

% Exp

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

35% 35% 15% -19% 44% 0% 0% 0% 37% 0% 43% 787% 50% 100% -

40,000 3,000 50,000 5,000 346,886 3,370,119 450,000 500,000 100,000 6,566,380 15,902,512 100,000 651,324 7,500,000 -

0% 0% 0% 0% 0% 16% 0% 11% 33% 28% -1% 0% 1% 127% -

40,000 3,000 50,000 5,000 326,389 2,854,865 450,000 328,555 100,000 6,566,380 15,813,118 100,000 651,324 7,500,000 856,802

0% 0% 0% 0% -6% -2% 0% -27% 33% 28% -2% 0% 1% 127% -

39%

35,585,221

20%

35,645,433

20%

160

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STORMWATER FUND DESCRIPTION The Stormwater Fund provides citywide construction inspection services to ensure compliance with Federal, State, and local erosion and sedimentation control laws. The Fund is comprised of the divisions of Stormwater and Mosquito Control which are responsible for site and construction plan review of stormwater related facilities and the operation of the City’s mosquito control program. The proposed stormwater utility rate for FY 2018-2019 is $6.00 per month. FY 2018 ACCOMPLISHMENTS 

Completed construction of the Old College Drive and Pughesville drainage improvements.



Streamlined the process of performing reviews and issuing approvals by restructuring the right-of-way permit process.



Conducted citizen education and engagement on coastal cleanup, recycling, litter prevention, and stormwater and water quality initiatives.



Continued the illicit discharge detection and elimination program and surface water monitoring on the Nansemond River and its tributaries.



Treated over 90,000 acres with larvacide to assist mosquito control throughout the City.

FY 2019 OBJECTIVES 

To provide quality plan reviews and related activities in a timely manner to ensure compliance with regulatory and safety requirements. (Civic Engagement and Responsive City Services)



To provide quality inspection services to ensure compliance with regulatory and safety requirements. (Civic Engagement and Responsive City Services)



To provide for the protection and safety of public health through the suppression, abatement and eradication of mosquito populations.(Leisure, Health, and Wellness)

STATISTICS/PERFORMANCE MEASURES Stormwater Engineering: Development Plans reviewed Development Plan reviews completed within review timeframes Stormwater education and outreach events Mosquito Control: Traps set for the whole mosquito season Acres treated with adulticide Acres treated with larvacide Mosquito Dunks provided to public Tons of tires collected Citizen calls for mosquito services

FY 17 Actual

FY 18 Projected

FY 19 Estimate

152 90%

156 90%

160 92%

1,894 198,847 32.3 614 73.3 260

1,600 200,000 20 400 30 125

161

STORMWATER UTILITY FUND Revenue 2015-2016 Actual Penalties and Interest Interest Earnings Sale of Services - Capital Projects Sale of Services - Road Maintenance Sale of Services - General Fund (PW Admin) Permit and Inspection Fees Sale of Services - Refuse Stormwater Utility Fee Miscellaneous Revenue Fund Balance Total Revenue

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

31,348 6,248 488,066 170,000 400,000 541,399 25,000 4,122,145 92,552 -

34,063 8,009 610,194 170,000 399,477 515,397 30,000 4,254,095 112,870 -

650,000 249,200 450,000 250,000 35,000 4,305,096 175,000

13,992 371,217 141,333 150,000 210,276 17,500 2,151,678 9,628 -

57% 57% 33% 84% 50% 50% 0%

750,000 249,200 450,000 300,000 35,000 4,313,783 1,020,000

15% 0% 0% 20% 0% 0% 483%

750,000 249,200 450,000 300,000 35,000 4,313,783 1,148,882

15% 0% 0% 20% 0% 0% 557%

5,876,758

6,134,104

6,114,296

3,065,624

50%

7,117,983

16%

7,246,865

19%

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

A B C D E F G

Expenditure Summary 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

Engineering Mosquito Control

6,063,204 681,262

4,944,215 768,655

5,263,328 850,968

2,246,497 364,043

43% 43%

6,267,566 850,417

19% 0%

6,434,594 812,270

22% -5%

Total Expenditures

6,744,467

5,712,870

6,114,296

2,610,541

43%

7,117,983

16%

7,246,865

19%

A - Service revenue for management of Capital Projects by Engineering included right of way acquisition. B - Revenue to provide for the cost of Right of Way, Asset Management, permit services to the Road Maintenance Division C - Revenue for general engineering services provided to Public Works . D - Developer fees based on flat rate fees for plan review and inspections. E - Services by Eng'g staff to the Refuse Fund. F - Represents estimated 63,067 ERU's @ $6.00 p/month fee G - Revenue to provide improvements within the Capital Budget.

162

DIVISION: STORMWATER UTILITY - ENGINEERING (Department of Public Works) Budget Detail 2015-2016 Actual

Account Number: 514-82220 51100.02 51100.04 51100.06 52100 52210 52400 53000.04 53100 53100.18 53200 53500 54100 54200 54500 55210 55230 55310 55420 55500 55810 56001 56012 56014 56017 58200 58211 91400-55305 91400-59902 93000-50000.165 93000-50000.310

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Chng

Salaries and Wages $ Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Purchased Services - Road Maint. Fund Professional Services HRPDC Stormwater Management Fees Temporary Help Service Printing and Binding Information Technology Fleet Risk Management Postal Services Telecommunications Employer HDHP Expense Lease/Rent of Building Travel and Training Dues and Association Memberships Office Supplies Books and Subscriptions Other Operating Supplies Copier Costs Capital Outlay - Additions Depreciation Employer Pension Expense Contingency Indirect Costs Transfer to Capital Project

1,736,983 2,414 48,377 130,332 25,203 20,516 284,863 184,090 20,260 7,935 266,363 64,824 334,920 775 20,100 1,454 74,628 19,795 10,158 6,572 385 100,164 20,245 32,011 82,625 273,302 343,910 1,950,000

2,038,221 4,976 29,980 151,561 11,165 26,402 300,000 114,132 22,647 251,515 57,726 412,903 801 24,330 3,733 74,628 17,839 7,972 5,204 350 6,700 20,473 4,233 127,432 265,941 318,352 645,000

2,240,750 5,000 44,528 171,800 247,155 29,354 300,000 325,000 30,000 253,134 136,836 461,958 1,231 25,493 74,628 20,482 11,667 15,647 1,351 11,881 22,052 84,000 289,855 284,527 175,000

1,037,177 653 12,827 76,943 114,167 13,557 300,000 42,001 29,918 1,154 126,567 20,160 230,979 383 11,065 540 37,314 3,149 7,535 1,658 2,330 8,599 25,556 142,264 -

46% 29% 45% 46% 46% 100% 13% 100% 50% 15% 50% 31% 43% 50% 15% 65% 11% 0% 20% 39% 30% 0% 50% 0%

2,240,750 5,000 44,528 175,206 247,155 29,354 300,000 325,000 30,000 500 253,134 53,481 461,958 1,250 25,500 74,625 22,000 11,700 12,000 1,400 20,000 22,052 606,446 284,527 1,020,000

6,063,204

4,944,215

5,263,328

2,246,497

43%

6,267,566

Total Operating Expenditures

2018-2019 Recommended

0% $ 0% 2% 0% 0% 0% 0% 0% 0% -61% 0% 2% 0% 0% 7% 0% -23% 4% 68% 0% -100% 109% 0% 483% 19%

% Chng

2,302,392 5,000 45,641 176,515 247,968 30,161 300,000 325,000 30,000 500 244,948 53,481 463,882 1,250 29,569 74,625 22,000 11,700 12,000 1,400 20,000 23,874 716,397 276,291 1,020,000

3% 2% 3% 0% 3% 0% 0% 0% -3% -61% 0% 2% 16% 0% 7% 0% -23% 4% 68% 8% -100% 147% -3% 483%

6,434,594

22%

53000.04 - Purchased Services - Road Maintenance Fund: Residential BMP maintenance and enhanced street sweeping. 55810 - Dues & Memberships: HRPDC dues for Regional Stormwater Phase II. Personnel Summary

Range

Class 138 137 132/134/136 137 135 134 134 132 130 130 130 125/126/127 127 125 125 124 123 123 123 121 121 120 118

Assistant Director of Public Works Development Plan Manager Civil Engineer I-III Capital Improvement Project Manager Environmental Programs Manager Real Estate Manager for Acquisition Enterprise Programs Manager Construction Manager Senior Engineering Technician Land Acquisition Agent Environmental Specialist Construction Inspector I-III Asset Manager Land Acquisition Technician Engineering Technician Accounting Associate II Permit Technician Litter Control Coordinator Asset Management Data Technician Land Acquisition Aide Engineering Aide Accounting Technician Customer Service Representative

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual 1

2017-2018 Budget 1

1 1 7 1 1 1 1 1 1 3 1 8 1 1 5 2 1 1 1 1 1

8 -

1 1 1 1 1 2 1 8 1 1 5 -

1 1 1 1 1 3 1 8 1 1 5 -

1 1 1 -

2 1 1

2 2 1

2018-2019 Requested

% Chng

2018-2019 Recommended

1 1 7 1 1 1 1 1 1 3 1 8 1 1 5 2 1 1 1 1 1 -

% Chng

1 1 7 1 1 1 1 1 1 3 1 8 1 1 5 2 1 1 1 1 1 -

163

DIVISION: STORMWATER UTILITY - MOSQUITO CONTROL (Department of Public Works) Budget Detail 2015-2016 Actual

Account Number: 514-5131051100.02 51100.04 51100.06 52100 52210 52400 53000.02 53100 53300 53500 54100 54200 54500 55210 55230 55310 55420 55500 55810 56001 56011 56012 56014 56017 58200

Salaries and Wages $ Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Purchased Services - Road Maint. Fund (Dit Professional Services Repair and Maintenance Printing and Binding Information Technology Fleet Risk Management Postage Telecommunications Exployer HDHP Expense Lease/Rent of Building Travel & Training Dues and Memberships Office Supplies Uniforms & Wearing Apparel Books and Subscriptions Other Operating Supplies Copier Costs Capital Outlay

Total Operating Expenses

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

254,779 1,490 29,552 21,256 3,809 3,047 60,000 5,000 1,241 62,464 27,688 66,035 253 1,797 717 4,195 400 1,363 2,448 180 131,718 1,830 -

277,919 1,830 41,737 24,088 4,213 3,769 60,000 9,002 753 800 49,146 39,067 80,862 203 1,746 1,290 2,599 535 835 1,064 162,764 1,872 2,561

313,066 1,500 42,703 27,331 34,531 4,101 60,000 50,000 5,000 800 56,959 57,033 80,386 1,450 1,977 15,000 3,413 500 1,000 2,500 250 89,423 2,044 -

156,546 941 27,401 13,892 17,278 2,093 28,056 3,970 345 28,480 16,816 40,193 114 652 820 81 1,034 24,551 783 -

50% 63% 64% 51% 50% 51% 47% 8% 0% 43% 50% 29% 50% 8% 33% 0% 0% 0% 8% 41% 0% 27% 38% -

313,066 1,500 42,703 27,331 34,531 4,132 60,000 15,000 5,000 1,000 56,959 51,474 80,386 1,450 1,977 15,000 3,413 700 1,000 2,500 250 129,000 2,044 -

0% 0% 0% 0% 0% 1% 0% -70% 0% 25% 0% -10% 0% 0% 0% 0% 0% 40% 0% 0% 0% 44% 0% -

320,895 1,500 43,771 28,012 34,560 4,204 60,000 15,000 5,000 1,000 21,745 41,474 77,881 1,450 1,980 15,000 3,413 700 1,000 2,500 250 129,000 1,936 -

3% 0% 2% 2% 0% 3% 0% -70% 0% 25% -62% -27% -3% 0% 0% 0% 0% 40% 0% 0% 0% 44% -5% -

681,262

768,655

850,968

364,043

43%

850,417

812,270

-5%

Personnel Summary

Range

Class 132 130 120 118

Mosquito Control Superintendent Mosquito Control Biologist Mosquito Control Crew Leader Mosquito Control Technician

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2018-2019 Requested

2018-2019 Recommended

1 2 1 3

164

REFUSE FUND DESCRIPTION The Refuse Fund is a self-sustaining enterprise fund created to account for and manage the City’s refuse collection services. The fund generates revenue through a monthly fee for weekly residential refuse collection, curbside recycling, the sale of trash cans, and bulk collection services. The Department of Public Works oversees the City’s refuse collection services. The proposed refuse rate for FY 2018-2019 is $19.50 per month. FY 2018 ACCOMPLISHMENTS 

Removed residents.



Continued expansion of curbside recycling to all residents receiving City trash collection, rerouting nearly 6,100 tons of recyclable materials from the regional landfill.



Provided timely trash collection for more than 35,000 residences on a weekly basis.

84,000

special/bulk

collections

for

Suffolk

FY 2019 OBJECTIVES 

To promote and expand the curbside recycling program. (Civic Engagement and Responsive City Services)



To protect the health and safety of the public by providing exceptional and cost effective collection and disposal of municipal solid waste. (Civic Engagement and Responsive City Services)



To provide excellent customer service to refuse customers. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Tons of refuse collected Tons of recycling collected Recycling participation rate

FY 17 Actual 39,363 5,821 59%

FY 18 Projected 43,000 6,100 61%

FY 19 Estimate 46,000 6,400 63%

165

REFUSE FUND Revenue 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

2018-2019 Requested

% Chng

Refuse Services Fee Automated Refuse Containers Special Events Weekly Refuse Collection Recycling Bins Sale of Service - DBOD Refuse Collection Sale of Service - RM Refuse Collection Sale of Service - GF Refuse Collection Sale of Service - PU Refuse Collection Sale of Service - Aviation Refuse Collection Sale of Service - Fleet Refuse Collection Bulk Refuse Fees Miscellaneous Revenue Dumpster Service Landfill Host Fee Penalties & Interest Fund Balance

5,720,808 33,520 771 108 14,940 34,661 18,814 35,783 1,958 963 927 22,850 5,482 151,639 89,349 -

5,843,838 35,820 19,660 216 420 35,797 19,604 52,350 1,872 1,230 909 45,771 7,911 142,279 112,595 -

6,764,940 31,000 57,191 32,210 77,613 4,431 1,200 1,854 39,250 250,206 335,384

3,421,109 20,020 1,097 96 18,754 18,891 47,732 1,677 1,176 709 18,853 2,216 118,888 62,729 -

51% 65% 33% 59% 61% 38% 98% 38% 48% 48% 0%

7,674,006 37,500 57,191 32,210 77,613 4,431 1,589 1,854 44,500 250,206 1,220,000 -

13% $ 21% 0% 0% 0% 0% 32% 0% 13% 0% -100%

Total Revenue

6,132,572

6,320,270

7,595,279

3,733,945

49%

9,401,100

24%

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

6,992,669 37,500 57,191 32,210 77,647 19,816 3,150 1,854 44,500 250,206 425,000 586,690

3% 21% 0% 0% 0% 347% 163% 0% 13% 0% 75%

8,528,433

12%

2018-2019 Recommended

% Chng

Expenditure Summary 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

Refuse Services

5,346,295

5,558,317

7,595,277

2,860,299

38%

9,401,100

24%

8,528,433

12%

Total Expenditures

5,346,295

5,558,317

7,595,277

2,860,299

38%

9,401,100

24%

8,528,433

12%

166

REFUSE FUND Budget Detail 2015-2016 Actual

Account Number: 520-42320 51100.02 51100.04 51100.06 52100 52210 52400 53000 53000.06 53000.42 53100.22 53300 53500 54100 54200 54500 55100 55210 55230 55310 55500 55810 56001 56011 56014 56017 58200 58211 91400-55305 91400-59902 93000-50000.165 95100-59120

Salaries and Wages $ Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Purchased Services - Recycling Purchased Services - Stormwater Purchased Services - Road Maintenance Medical Services Repair and Maintenance Printing and Binding Information Technology Fleet Risk Management Utilities Postal Services Telecommunications Employer HDHP Expense Travel and Training Dues and Association Memberships Office Supplies Uniforms & Wearing Apparel Other Operating Supplies Copier Capital Outlay Depreciation Employer Pension Expense Contingency Indirect Costs Interest

Total Operating Expenses

2016-2017 Actual

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

1,145,454 58,563 11,500 85,292 12,329 13,683 1,212,304 25,000 55,000 734 7,306 1,400 140,129 1,552,911 397,752 16,745 202 3,508 1,076 370 6,643 3,909 18,920 86,963 2,903 468 3,362 142,570 256,247 83,054

1,345,440 83,226 14,853 102,574 6,586 17,562 1,073,224 30,000 55,000 33,459 800 127,682 1,571,402 482,844 16,480 1,564 3,426 1,140 580 6,966 4,129 20,204 89,893 3,189 3,362 140,107 237,746 84,880

1,451,714 56,000 115,340 160,124 19,017 2,489,035 35,000 55,000 3,500 20,000 1,200 151,646 1,993,834 492,564 22,300 1,000 3,894 1,000 11,710 9,500 21,000 134,000 3,556 5,000 20,659 235,036 82,647

738,268 20,484 5,852 54,223 80,230 9,529 597,393 17,500 22,917 4,108 269 75,823 765,037 246,282 6,972 467 1,551 180 2,376 5,440 775 19,385 30,420 1,350 117,518 35,951

51% 37% 47% 50% 50% 24% 50% 42% 0% 21% 22% 50% 38% 50% 31% 47% 40% 238% 46% 8% 92% 23% 38% 0% 0% 50% 43%

1,451,714 56,000 115,340 160,124 19,017 3,956,958 35,000 76,024 3,500 35,000 1,050 151,646 2,288,828 522,118 19,500 1,350 3,894 1,500 11,710 8,500 23,500 98,186 3,556 5,000 25,000 244,437 82,647

0% 0% 0% 0% 0% 59% 0% 38% 0% 75% -13% 0% 15% 6% -13% 35% 0% 50% 0% -11% 12% -27% 0% 0% 21% 4% 0%

1,470,228 56,000 116,756 158,344 19,260 3,703,230 35,000 76,024 3,500 35,000 1,050 199,148 1,688,828 498,724 19,500 1,350 4,856 1,500 11,710 8,500 23,500 98,186 4,008 5,000 25,000 228,279 35,951

1% 0% 1% -1% 1% 49% 0% 38% 0% 75% -13% 31% -15% 1% -13% 35% 25% 50% 0% -11% 12% -27% 13% 0% 21% -3% -57%

5,346,295

5,558,317

7,595,277

2,860,299

38%

9,401,100

24%

8,528,433

12%

53000 - Purchased Services - Recycling: Convenience center recycling; Hazardous waste program; TFC recycling 53300 - Repair & Maintenance: Front end dumpster loader repairs; sanitization and repairs of containers 55810 - Dues & Memberships: HRPDC dues for Hampton Roads Clean Community & Debris management. Personnel Summary

Range

Class 130 124 123 121/122 121 116 114

Refuse Supervisor Refuse Field Supervisor Customer Service Supervisor Refuse Equipment Operator I-II Refuse Inspector Refuse Dispatcher Refuse Worker

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual 1

2017-2018 Budget

1 26 2 2 8

1 1 1 26 2 2 7

1 -

2018-2019 Requested

2018-2019 Recommended

1 1 1 26 2 2 7

167

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FLEET MANAGEMENT FUND DESCRIPTION The Division of Fleet Management is operated as an internal service fund for the purpose of providing equipment and vehicles to City departments. The Division also houses a portion of the school transportation personnel and supplies them with controlled inventory and computerized maintenance records. FY 2018 ACCOMPLISHMENTS 

Continued high fleet availability of over 88% and work order completion time of 8 days.



Maintained parts stockroom efficiency by accomplishing an annual inventory turns rate of 4.8 for FY 2017-2018.



Preserved an immediate parts fill rate of 85%.



Utilized online auction to surplus City vehicles, equipment, and tires generating $739,000 in revenue.



Recognized as meeting the standards to achieve the A.S.E. Blue Seal of Excellence by the National Institute of Automotive Service Excellence.



Maintained accurate lease rates on equipment to provide correct monthly billing to departments.

FY 2019 OBJECTIVES 

To utilize municipal and state contracts to obtain competitive pricing for the purchase of City assets. (Financial Stability)



To continue to maintain a strong replacement program to ensure fleet customers have safe, proper equipment and lower the expense of repairing an aging fleet. (Financial Stability)



To communicate clearly with departments to understand their fleet needs and better serve the city organization. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Number of Fleet Work Orders received Average Work Order completion time Percent of time Fleet is available for users Parts Inventory Turns Immediate Parts Fill Rate

FY 17 Actual 7,372 8days 88% 4.8 85%

FY 18 Projected 7,000 6 days 90% 4.7 80%

FY 19 Estimate 7,000 6 days 90% 4.7 80%

168

FLEET MANAGEMENT FUND Revenue 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

Interest on Investments Sale of Service - Interfund Revenue Sale of Service - Intergovernmental Revenue Sale of Surplus Property Miscellaneous Transfer from General Fund Transfer from Public Utilities Fund Balance

38,699 8,650,270 850,884 363,395 9,308 -

29,958 9,275,152 705,465 736,979 53,295 -

11,435,120 1,124,792 3,000,000

459 4,580,727 360,490 269,851 780 -

40% 32% 0%

10,166,643 833,749 -

$ -11% -26% -100%

10,166,643 833,749 1,143,198 856,802 615,200

-11% -26% -79%

Total Revenue

9,912,555

10,800,850

15,559,912

5,212,307

33%

11,000,392

-29%

13,615,592

-12%

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

Expenditure Summary 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

Fleet Management

9,683,931

11,285,173

15,559,912

3,536,609

23%

11,000,392

-29%

13,615,592

-12%

Total Expenditures

9,683,931

11,285,173

15,559,912

3,536,609

23%

11,000,392

-29%

13,615,592

-12%

Sale of Service - Intergovernmental Revenue - includes Fleet service to WTCSB, Health Dept., WTRJ, School Transportation, VRT.

169

DIVISION: FLEET MANAGEMENT (Department of Public Works) Budget Detail 2015-2016 Actual

Account Number: 601-1252051100.02 51100.04 52100 52210 52400 53000.16 53200.00 53300 53320 53500 54100 54500 55100 55210 55230 55410 55500 55810 56001 56007.04 56007.06 56011 56014 56017 91400-55305 91400-59902 95100-59120 93000-50000.165

Salaries and Wages $ Salaries and Wages - Overtime FICA VRS Retirement Group Life Purchased Services - Refuse Collection Temporary Help Service Fees Repairs and Maintenance Maintenance Service Contracts Printing and Binding Information Technology Risk Management Utilities Postal Services Telecommunications Lease/Rent of Equipment Travel and Training Dues and Association Memberships Office Supplies Vehicle & Power Equipment Fuels Vehicle & Power Equipment Supplies Uniforms & Wearing Apparel Other Operating Supplies Copier Costs Employer Pension Expense Contingency Interest Indirect Costs

Total Operating Expenses

Expenses Related to Asset Acquisition 58200 Capital Outlay 58211 Depreciation Total Annual Budget

2016-2017 Actual

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Chng

819,232 12,419 60,232 14,500 9,771 927 9,883 50,716 18,223 162 83,911 629,003 26,375 44 2,379 20,021 4,290 1,127 1,117 1,101,857 2,276,025 5,723 45,978 8,433 20,522 203,312 228,352

881,354 28,459 65,845 7,272 11,361 909 29,719 11,723 777 77,062 602,982 30,470 62 1,982 17,931 5,885 1,016 2,948 1,262,212 2,418,062 4,616 96,659 8,516 48,097 237,345 351,523

990,387 27,050 77,834 108,795 12,974 1,854 40,200 15,000 81,114 597,960 41,000 150 3,883 41,161 6,000 1,500 5,600 1,607,800 2,397,000 8,000 73,000 8,861 106,056 266,409 311,652

460,466 2,817 33,374 50,661 5,994 709 9,592 5,189 40,557 298,980 13,025 817 16,752 2,074 908 587 583,102 1,030,776 2,814 21,607 3,557 137,684 155,826

46% 10% 43% 47% 46% 38% 24% 35% 50% 50% 32% 0% 21% 41% 35% 61% 10% 36% 43% 35% 30% 40% 0% 52% 50%

989,277 27,050 77,749 109,117 12,960 1,854 40,200 15,000 81,114 597,960 41,000 150 3,883 41,161 6,000 1,500 4,500 1,972,835 2,400,000 10,000 73,000 8,861 266,409 311,652

5,654,532

6,204,786

6,831,240

2,877,868

42%

7,093,232

658,740 -

22% 0%

3,907,160

-100% -32%

3,536,609

23%

11,000,392

-29%

(695,908) 4,725,307 $

2017-2018 Budget

9,683,931

203,363 4,877,024 $

11,285,173

3,000,000 5,728,672 $

15,559,912

2018-2019 Recommended

0% $ 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% -20% 23% 0% 25% 0% 0% -100% 0% 0% $

% Chng

1,017,266 27,050 79,890 109,180 13,326 1,854 40,200 15,000 96,260 588,442 41,000 150 3,883 41,161 6,000 1,500 4,500 1,972,835 2,400,000 10,000 73,000 9,597 27,165 222,813 291,159

3% 0% 3% 0% 3% 0% 0% 0% 19% -2% 0% 0% 0% 0% 0% 0% -20% 23% 0% 25% 0% 8% -74% -16% -7%

7,093,232

2,615,200 3,907,160

-13% -32%

13,615,592

-12%

55410 - Lease of Equipment: Generator 56014 - Other Operating Supplies: Cleaning & janitorial, shop supplies, first aid, safety kleen. Personnel Summary

Range

Class 138 132 128 127 121/124/126 123 121 119 118

Fleet & Equipment Services Manager Fleet & Equipment Services Assistant Mana Mechanic Supervisor Lead Mechanic Mechanic I-III Stock Room Supervisor Accounting Associate I Office Assistant Stock Room Clerk

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2018-2019 Requested

2018-2019 Recommended

1 1 1 2 11 1 1 1 2

170

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INFORMATION TECHNOLOGY FUND DESCRIPTION The Information Technology Fund operates as an internal service fund providing computer related and telecommunications services to city departments and other governmental agencies including consultation, analysis, office automation, computer operation, software development, equipment maintenance, networking and Internet, and interactive browser based application development to improve the productivity and effectiveness of user departments and agencies. FY 2017 ACCOMPLISHMENTS 

Completed Phase 1 of a vulnerability assessment to identify network weaknesses.



Implemented the Emergency Call Tracking System (ECATS) which provides real time reporting analytics to E-911 dispatch.



Implemented various software programs to improve departmental efficiency including Active 911 paging, civil processing software, web cemeteries, Cityworks Permitting Module, and Cityworks Stormwater Module.



Initiated the City website redesign through CivicPlus.

FY 2018 OBJECTIVES 

To continue to acquire and implement software applications and network accessibility that will benefit the citizens and employees of the City. (Civic Engagement and Responsive City Services)



To continue the maintenance and security levels of our existing ERP system and aggressively pursue new technologies that will provide enhancements. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Number of Computers maintained Number of Helpdesk requests received Percent of Helpdesk requests closed within 72 hours Percent of Time Network is operational Number of GIS requests for service Number of Website Visits

FY 17 Actual 1,281 8,475 97% 99.9% 230 917,196

FY 18 Projected 1,345 8,899 98% 99.9% 242 963,055

FY 19 Estimate 1,412 9,343 99% 99.9% 254 1,011,208

171

INFORMATION TECHNOLOGY FUND Revenue 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

Interest on Investments Sale of Service - Interfund Revenues Sale of Service - Intergovernmental Revenues GIS Data & Maps Miscellaneous Revenue

16,309 6,040,274 116,014 1,862 8,500

2,187 7,542,816 116,014 1,874 46,551

8,444,463 222,239 -

4,222,235 7,500 1,162 163

50% 3% -

9,187,069 253,286 -

9% 14% -

9,204,435 262,494 -

9% 18% -

Total Revenue

6,182,959

7,709,442

8,666,702

4,231,060

49%

9,440,355

9,466,929

Expenditure Summary 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

Information Technology

7,230,838

7,523,974

8,666,702

4,729,769

55%

9,440,355

9,466,929

Total Expenditures

7,230,838

7,523,974

8,666,702

4,729,769

55%

9,440,355

9,466,929

Sale of Service - Intergovernmental Revenue - provides service to: Community Corrections, Workforce Development Center.

172

DEPARTMENT: INFORMATION TECHNOLOGY Budget Detail 2015-2016 Actual

Account Number: 603-1251051100.02 51100.04 51100.06 52100 52210 52400 53100 53200 53300 53320 54200 54500 55100 55210 55230 55240 55310 55410 55420 55500 55810 56001 56011 56012 56014 56017 91400-55305 91400-58225 91400-59902 95100-59120 93000-50000.165

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Professional Services Temporary Help Services Fees Repair and Maintenance Maintenance Service Contracts Fleet Risk Management Expense Utilities Postal Services Telecommunications Data Communications Employer Pension Expense Lease/Rent of Equipment Lease/Rent of Building Travel and Training Dues and Association Memberships Office Supplies Uniforms & Wearing Apparel Books and Subscriptions Other Operating Supplies Copier Costs Employer Pension Expense Loss(Gain) on Disposition of Assets Contingency Interest Indirect Costs

Total Operating Expenses

2017-2018 Budget

2017-2018 Exp to Dec

% Exp

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

1,388,034 11,388 103,543 15,211 16,936 60,242 180,911 111,992 2,252,291 18,285 238,877 15,277 1,929 25,210 128,716 1,334 35,990 58,300 46,477 1,839 4,400 338 11,895 135,956 387,595 99,949 212,758

1,409,194 12,217 105,173 7,468 18,212 124,158 163,517 148,069 2,610,290 25,296 292,420 13,191 2,589 55,020 116,082 1,620 31,437 58,300 52,291 2,944 4,886 46 11,447 153,297 44,662 186,427

1,668,030 8,115 128,225 183,984 21,851 274,600 155,000 3,480,416 27,567 310,906 30,000 3,000 84,000 130,600 56,690 45,977 35,000 5,000 7,000 1,000 9,637 152,060 77,588 182,629

777,659 4,163 57,669 85,165 10,640 174,955 84,243 2,636,039 18,062 155,453 6,259 1,484 10,789 42,599 360 12,564 34,988 11,972 1,671 1,938 161 3,784 38,794 91,315

47% 51% 45% 46% 49% 64% 54% 76% 66% 50% 21% 49% 13% 33% 22% 76% 34% 33% 28% 0% 39% 0% 50% 50%

1,668,030 8,115 128,225 183,984 21,851 274,600 155,000 3,480,416 27,567 310,906 28,072 3,000 84,000 130,600 56,690 45,977 35,000 5,000 7,000 1,000 11,565 152,060 77,588 182,629

0% 0% 0% 0% 0% 0% 0% 0% 0% 0% -6% 0% 0% 0% 0% 0% 0% 0% 0% 0% 20% 0% 0% 0%

1,703,074 8,115 130,906 183,421 22,310 274,600 155,000 3,595,493 33,955 306,061 28,072 3,000 84,000 130,600 56,690 58,300 35,000 5,000 7,000 1,000 10,270 73,986 67,988 220,111

2% 0% 2% 0% 2% 0% 0% 3% 23% -2% -6% 0% 0% 0% 0% 27% 0% 0% 0% 0% 7% -51% -12% 21%

5,565,672

5,650,254

7,078,874

4,262,726

60%

7,078,875

7,193,952

276,224 190,819 -

339% 26% 0%

316,603 1,263,459 781,418

288% 74% 0%

453,345 755,900 1,063,732

456% 4% 36%

4,729,769

55%

9,440,355

9,466,929

Expenses Related to Asset Acquisition 58110 Non Capital Outlay 58200 Capital Outlay 58211 Depreciation Total Annual Budget

2016-2017 Actual

354,414 529,335 781,417 $

7,230,838

724,542 167,943 981,235 $

7,523,974

81,500 724,910 781,418 $

8,666,702

Personnel Summary

Range

Class 144 138 137 135 131/134 134 133 133 131/132/133 132

128 128 124 124 121

Director of Information Technology Assistant Director of Information Technolo Enterprise Systems Manager Network Manager Network Engineer I-II Database Administrator Service Support Manager Project Manager Programmer Analyst I-III Systems Administrator Systems Analyst LAN Administrator Network Coordinator Radio Communications Manager Computer Support Technician Radio & Electronics Technician GIS Technician Executive Secretary

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual 1 1 1 1 2 1 1 1 1

1 1 1 1 2 1 1 1 5 1

3 1 1 1 4 2 2 1 25

2017-2018 Budget

1 1 1 4 2 1 1 26

2018-2019 Requested 1 1 1 1 2 2 1 1 5 2

1 4 2 1 1 26

2018-2019 Recommended 1 1 1 1 2 1 1 1 5 3

1 1 1 1 2 1 1 1 5 3 -

4 3 1 1

173

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RISK MANAGEMENT FUND DESCRIPTION The Division of Risk Management operates as an internal service fund which provides for the payment of expenses associated with the City’s general liability, health insurance, and worker’s compensation coverage. The City is self-insured for health insurance coverage. Revenue to support these expenses is obtained from the various funds within the City’s annual operating budget based on a cost reimbursement allocation. FY 2018 ACCOMPLISHMENTS 

Implemented First Net, an online learning management system that provides departments with an efficient means of managing required OSHA, safety, and risk management training, and in-house training records.



Provided two new benefit plans for employees including a new high-deductible health plan and an identity theft plan, implemented changes in current benefit plan designs to reduce overall costs, and educated employees on ways to save money when using their benefits.



Implemented the mobile health app platform to enhance employee engagement in preventative health screenings.



Initiated a new driver improvement program, “Where the Rubber Meets the Road”, training over 50% of City employees that drive City vehicles and developed a citywide safe driving policy.

FY 2019 OBJECTIVES 

To manage rising costs of healthcare through strategic benefit plan design with the integration of wellness programs. (Financial Stability)



To improve employee wellness program participation through a robust incentive program on an app platform and targeted wellness programs. (Financial Stability)



To ensure adequate insurance coverage for City assets through an annual audit of City property, buildings, contents, land, equipment, vehicles, and other assets. (Financial Stability)



To improve workplace safety through employee engagement in safety programs, policies, and practices with a strong emphasis on safety training. (Financial Stability)



To reduce workers compensation liability exposure. (Financial Stability)

STATISTICS/PERFORMANCE MEASURES Workers Compensation Claims Filed Safety Driver improvement classes held Employees receiving driver improvement training Health & Wellness Program Employees completing health risk assessment Employees using personal health app to enhance health

FY 17 Actual

FY 18 Projected

FY 19 Estimate

179

188

197

30 530

35 560

38 600

47%

52%

57%

760

790

820 174

RISK MANAGEMENT FUND Revenue 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

2018-2019 Requested

% Chng 23% $ 27% -100%

Sale of Service - Interfund Revenues Employee Premiums Interest Insurance Recoveries Miscellaneous Revenue Fund Balance

14,058,778 3,147,802 29,973 138,500 5,316 -

16,838,981 3,359,890 29,970 1,595,606 14,631 -

17,101,726 2,827,928 1,500,000

8,597,899 1,698,630 91,114 21 -

50% 60% 0%

20,965,778 3,588,734 -

Total Revenue

17,380,369

21,839,078

21,429,654

10,387,663

48%

24,554,512

15%

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

17,194,597 3,318,725 -

1% 17% -100%

20,513,322

-4%

Expenditure Summary 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

2018-2019 Recommended

% Chng

Risk Management

18,762,633

23,480,824

21,429,654

10,499,705

49%

24,554,512

15%

20,513,322

-4%

Total Expenditures

18,762,633

23,480,824

21,429,654

10,499,705

49%

24,554,512

15%

20,513,322

-4%

* Includes funding for OPEB (Post Employment Benefit) funding requirement per GASB 45. * Includes funding for State unfunded Line of Duty Mandate.

175

DEPARTMENT: RISK MANAGEMENT (Department of Human Resources) Budget Detail 2015-2016 Actual

Account Number: 606-01255051100.02 51100.04 51000.06 52100 52210 52400 53100 54100 54200 55210 55230 55300 12552-55300 12553-55300 55310 55420 55500 55810 12551-55815 55825 12551-55825 12552-55825 12553-55825 12554-56026 56001 56012 56014 56017 58200 58211 91400-55305 91400-59902 93000-50000.165

Salaries and Wages $ Salaries and Wages - Overtime Salaries and Wages - Part-Time FICA VRS Retirement Group Life Professional Services Information Technology Fleet Postal Services Telecommunications Insurance Premiums Insurance Premiums - Wcomp + LODA Insurance Premiums - Property/Casualty Employer Pension Expense Lease/Rent of Building Travel and Training Dues & Memberships Post Employment Benefits (OPEB) Insurance Claims Claims Payments - Health Claims Payments - Workers Compensation Claims Payments - Property/Casualty Health & Wellness - Special Events Office Supplies Books and Subscriptions Other Operating Supplies Copier Costs Capital Outlay - Additions Depreciation Employer Pension Expense Contingency Indirect Costs

Total Operating Expenses

2016-2017 Actual

341,680 47,902 28,616 488 4,059 82,770 21,836 16,499 350 2,715

2017-2018 Budget

365,922 51,798 30,851 347 4,772 60,349 22,998 15,994 187 3,022

2017-2018 Exp to Dec

373,199 30,104 30,853 41,164 4,889 70,000 100,108 16,727 500 3,384

% Exp

184,266 7,247 29,622 16,450 20,067 2,383 26,342 50,054 8,458 92 1,182

49% 98% 53% 49% 49% 38% 50% 51% 18% 35%

2018-2019 Requested $

% Chng

373,199 69,914 33,898 41,164 4,926 310,041 100,108 16,727 500 3,384

0% 132% 10% 0% 1% 343% 0% 0% 0% 0%

2018-2019 Recommended $

% Chng

380,471 30,857 31,467 40,977 4,984 73,877 41,844 17,203 500 3,389

2% 3% 2% 0% 2% 6% -58% 3% 0% 0%

609,506 1,259,738 707 21,930 6,191 1,505 1,800,000

630,376 1,312,977 610 21,930 4,457 2,984 2,280,300

712,910 1,412,369 21,930 6,000 2,840 2,068,900

751,929 1,270,522 180 10,965 5,720 1,820 1,034,450

105% 90% 50% 95% 64% 50%

928,224 1,342,231 21,930 6,000 4,884 2,068,900

30% -5% 0% 0% 72% 0%

860,725 1,340,886 21,930 6,000 4,884 -

21% -5% 0% 0% 72% -100%

13,800,435 215,646 166,762 21,787 1,176 382 11,598 4,100 39,200 116,319 50,377 88,360

14,988,101 1,807,987 240,668 5,373 2,102 99 7,891 4,124 1,299,885 119,780 125,260 69,680

15,639,640 600,000 198,000 18,895 1,500 1,000 7,000 5,179 12,121 50,442

6,612,823 308,846 93,843 5,194 499 6,726 1,662 23,145 25,221

42% 51% 47% 27% 33% 0% 96% 32% 0% 50%

18,281,444 616,646 217,800 21,850 1,500 1,000 20,500 5,179 12,121 50,442

17% 3% 10% 16% 0% 0% 193% 0% 0% 0%

16,593,627 732,000 217,800 21,850 1,500 1,000 20,500 5,956 10,054 49,042

6% 22% 10% 16% 0% 0% 193% 15% -17% -3%

10,499,705

49%

24,554,512

15%

20,513,322

-4%

18,762,633

23,480,824

21,429,654

Personnel Summary

Range

Class 138 135 130 128

Risk, Benefits & Wellness Manager Human Resources Manager Human Resources Generalist Safety Officer I Risk Management Coordinator

Number of Full-Time Positions

2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

1 1 2 1 1

2018-2019 Requested 1 1 3 1

2018-2019 Recommended 1 1 3 1

1 1 3 1 -

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SCHOOL OPERATING FUND DESCRIPTION Each year, the Suffolk City School Board adopts and presents the School Operating Budget to the Suffolk City Council. City Council appropriates the total amount of revenues the School Board expects to receive in order for those funds to be expended by the School Board. Education expenditures are funded primarily through state, federal, and local funding. Suffolk Public Schools operates 12 elementary schools, 5 middle schools, 3 high schools, 1 alternative school, and the Pruden Center for Industry & Technology. A new elementary school and middle school will open in September 2018. The vision of Suffolk Public Schools is that all students will become lifelong learners equipped with the skills, knowledge, and attitudes to succeed as productive citizens in a local, national, and global society. GOALS The Suffolk School Board has adopted goals for Suffolk Public Schools that are aligned with the statutory requirements of the Standards of Quality 22.1-253.13:6. Standard 6. Planning and Public Involvement and the priorities of the Virginia Board of Education. The goals are as follows: 

To improve student achievement and close the academic achievement gaps.



To provide a safe and nurturing environment.



To provide strong leadership for effective and efficient operations.



To advance academic achievement through enhanced instructional delivery gained by professional development.



To strengthen collaboration with stakeholders and increase parent and community satisfaction.

STATISTICS/PERFORMANCE MEASURES School Enrollment (Fall Membership) High School Graduation Rate (4 Yr. Cohort) High School Dropout Rate (4 Yr. Cohort)

2015 Actual 14,365 86.2% 9.6%

2016 Actual 14,383 87.0% 7.8%

2017 Actual 14,284 87.1% 8.2%

177

SCHOOL OPERATING FUND Revenue 2015-2016 Actual State / Federal / Other Transfer from General Fund - Local Support

2016-2017 Actual

95,240,443 53,570,053 148,810,496

$ $

96,632,895 54,493,580 151,126,475

Local Support for Lease/Rent of Building

526,785

539,007

Total Revenue

149,337,281

151,665,483

2017-2018 Budget $ 105,153,218 55,832,201 $ 160,985,419 $

2017-2018 YTD to Dec $

2018-2019 Requested 43% 39%

44,990,647 22,000,000 66,990,647

551,517

273,148

$ 161,536,936

67,263,795

% Chng

$ 108,275,891 59,832,201 $ 168,108,092

3% 7%

50%

554,445

42%

$ 168,662,537

2018-2019 Recommended $

% Chng 3% 7%

108,275,891 59,832,201 168,108,092

554,445

168,662,537

Expenditure Summary 2015-2016 Actual

2016-2017 Actual

2017-2018 Budget

2017-2018 YTD to Dec

2018-2019 Requested

% Chng

2018-2019 Recommended

% Chng

School Operating Expenditures

151,906,222

152,104,124

$ 161,536,936

75,842,114

47%

$ 168,662,537

168,662,537

Total Expenditures

151,906,222

152,104,124

$ 161,536,936

75,842,114

47%

$ 168,662,537

168,662,537

178

SCHOOL OPERATING FUND Budget Detail 2015-2016 Actual

Account Number: 205-610000-51000 Instruction Administration and Attendance Health and Psychology Pupil Transportation Operation and Maintenance Food Services Technology Sub-Total:

109,211,798 3,447,727 1,881,812 9,437,067 12,636,792 7,133,188 7,631,053 151,379,437

Local Support - Lease / Rent of Building $ Local Support Reduction to Request: Sub-Total: $

526,785 526,785

151,906,222

Total Operating Expenses

2016-2017 Actual

109,672,735 3,529,081 1,696,058 9,044,776 13,462,841 7,024,487 7,135,139 151,565,117

2017-2018 Budget $

$ $

539,007 539,007

152,104,124

119,416,427 3,656,944 1,946,852 8,053,735 12,778,020 8,272,120 6,861,321 160,985,419

2017-2018 Exp to Dec $

% Exp

56,087,287 1,715,416 914,384 3,778,448 6,060,631 3,816,233 3,196,567 75,568,966

47% 47% 47% 47% 47% 46% 47%

50% -

47%

551,517 551,517

273,148 273,148

161,536,936

75,842,114

2018-2019 Requested $

% Chng

124,946,174 3,705,888 2,047,663 8,324,907 13,829,825 8,462,434 6,791,201 168,108,092

5% 1% 5% 3% 8% 2% -1%

1% -

554,445 554,445

168,662,537

$ $

2018-2019 Recommended

% Chng

124,946,174 3,705,888 2,047,663 8,324,907 13,829,825 8,462,434 6,791,201 168,108,092

5% 1% 5% 3% 8% 2% -1%

1% -

554,445 554,445

168,662,537

$ $

4.41%

179

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CITY OF SUFFOLK, VIRGINIA PROPOSED FY 2018-19 OPERATING AND CAPITAL BUDGET Personnel Summary

General Fund: General Government: City Council City Manager Budget & Strategic Planning City Attorney Human Resources Commissioner of Revenue Assessor Treasurer Finance - Administration and Accounting Purchasing Registrar Total General Government Judicial: Circuit Court Judges Clerk of the Circuit Court Sheriff Commonwealth Attorney Total Judicial Public Safety: Police Administration and Officers Emergency Communications Animal Shelter Management Community Development Fire and Rescue Total Public Safety Public Works: Public Works Administration Capital Programs & Facilities Total Public Works Health and Welfare: Social Services Comprehensive Services Act Total Health and Welfare

2015-2016 Budget

2016-2017 Budget

2017-2018 Budget

2018-2019 Budget

2 7 3 9 7 12 17 16 17 4 2 96

2 7 3 9 7 12 18 16 15 4 3 96

2 7 3 9 7 12 17 16 15 4 3 95

2 14 25 24 65

213 27 10 26 252 528

215 28 10 26 255 534

216 27 10 0 274 527

2 24 26

103 2 105

102 2 104

180

CITY OF SUFFOLK, VIRGINIA PROPOSED FY 2018-19 OPERATING AND CAPITAL BUDGET Personnel Summary

Parks, Recreation and Cultural: Parks and Recreation Administration Office on Youth Support Services Parks, Gateway and Facility Maintenance Grounds Maintenance Recreation Library Total Parks, Recreation and Cultural Community Development: Planning Economic Development Tourism Media & Community Relations Total Community Development Total General Fund Special Revenue Funds: Transit Aviation Facilities Road Maintenance Road Maintenance Traffic Engineering Total Special Revenue Funds Enterprise Fund: Public Utilities Administration Customer Service Line Maintenance Maintenance Water Production Engineering Refuse Services Refuse Services Stormwater Utility Engineering Mosquito Control Total Enterprise Funds

2015-2016 Budget

2016-2017 Budget

2017-2018 Budget

2018-2019 Budget

4 2 6 19 4 21 31 87

4 1 7 19 4 21 32 88

4 1 7 18 4 22 32 88

13 0 0 22 0 22 32 89

14 5 3 6 28 935

15 5 3 6 29 937

15 5 3 6 29 943

41 5 3 6 55 961

0 3

1 3

100 24 127

101 25 129

102 25 131

9 20 28 25 28 15

9 22 28 25 28 14

8 23 28 25 28 14

8 23 29 25 28 14

38 7 210

41 7 214

42 7 215

42 7 216 181

CITY OF SUFFOLK, VIRGINIA PROPOSED FY 2018-19 OPERATING AND CAPITAL BUDGET Personnel Summary

Internal Service Funds: Fleet Management Information Technology Risk Management Total Internal Service Funds Total All Funds

2015-2016 Budget

2016-2017 Budget

2017-2018 Budget

2018-2019 Budget

21 25 6 52 1,324

21 26 6 53 1,333

21 26 6 53 1,342

21 26 6 53 1,361

182

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CITY DEMOGRAPHICS AND STATISTICS This section of the FY 2018-2019 Operating & Capital Budget provides a snapshot of key demographic, economic, and social statistics about the City of Suffolk. This information is used to analyze trends that may have an impact on resource allocation decisions and to ensure that the City remains competitive with other jurisdictions in the Hampton Roads region. Population Growth The City of Suffolk continues to be one of the fastest growing localities in the Commonwealth of Virginia; however, growth has not occurred at as fast of a pace in the last few years. Suffolk’s population is estimated at 92,533 residents, which is a 1% increase over the previous year. Overall, Suffolk’s population has increased 42.9% since the 2000 Census count. P o p u l a t i o n G r o w t h 2 0 0 8 ‐ 2 0 1 7 9 4 ,0 0 0

9 2 ,5 3 3

9 2 ,0 0 0 9 0 ,0 0 0 8 8 ,0 0 0 8 6 ,0 0 0 8 4 ,0 0 0 8 2 ,0 0 0 8 0 ,0 0 0 7 8 ,0 0 0 7 6 ,0 0 0 2 0 08

2 0 09

2 0 10

2 0 11

2 0 12

2 0 13

2 0 14

2 0 15

2 0 16

2 0 17

Source: Weldon Cooper Center for Public Service

Building Permits The number of permits issued increased over last year. The number and value of permits increased in FY17 due to the economic recovery.

Source: Comprehensive Annual Financial Report for FY 2017

183

Median Household Income Median household income is estimated at $65,435, third highest in the Hampton Roads region and slightly below the State average ($66,149).

Source: U.S. Census Bureau, American FactFinder

Unemployment Rate The average monthly unemployment rate has ranged from 4.3% to 3.7% over the last 12 months and generally followed the trends of state and federal unemployment. Suffolk’s unemployment rate of 3.7% for December 2017 was slightly higher than the state average (3.4%), but slightly less than the national average of (3.9%).

Source: Virginia Employment Commission 184

Direct Property Tax Rates The graph below provides an overview of direct property tax rates for citywide real estate, personal property, and machinery and tools taxes over the last 10 years. Personal Property and machinery and tools tax rates have remained flat over the last 10 years. The real estate tax rate has ranged from $.94 to $1.07 per $100 of assessed value.

Source: Suffolk Department of Budget and Strategic Planning

Real Estate Tax Rate The adopted citywide real estate tax rate of $1.07 per $100 of assessed value is the third lowest among the seven largest cities in Hampton Roads. Real Estate Tax Rate Com parison $1.40 $1.22

$1.30

$1.15

$1.20 $1.00

$1.24

$1.05

$1.07

Chesapeake

Suffolk

$1.00

$0.80 $0.60 $0.40 $0.20 $0.00 Virginia Beach

N orfolk

N ew port N ew s

H am pton

Portsm outh

Source: Suffolk Department of Budget and Strategic Planning 185

Personal Property Tax Rate The personal property tax rate is currently $4.25 per $100 of assessed value and consistent with other localities in the Hampton Roads region. Personal Property Tax Rate Comparsion $6.00

$5.00

$5.00 $4.00

$4.00

$4.08

$4.25

$4.33

$4.50

$3.00 $2.00 $1.00 $0.00

Source: Suffolk Department of Budget and Strategic Planning

Real Property – Total Assessed Value As Suffolk has grown in size and stature, the total assessed value of real property has increased from $8.5 billion in FY 2008 to $9.2 billion in FY 2017.

Source: Comprehensive Annual Financial Report for FY 2017

186

Allocation of Real Property Values A comparison of real property values from FY 2001 to FY 2018 indicates that residential parcels as a percentage of the overall distribution of parcels by assessed value have increased from 63.2% to 74.0%. Agricultural parcels have declined from 13.6% to 3.9% and commercial parcels dropped from 21.8% to 19.4%. Multifamily parcels have increased from 1.4% to 2.7%. Distribution of Parcels by Assessed Value FY 2001 FY 2017 Multifamily 1.4% 2.7% Agriculture 13.6% 3.9% Commercial 21.8% 19.4% Residential 63.2% 74.0% Source: City Assessor

Major Real Property Tax Payers Taxpayer Centerpoint Properties Trust Target Corporation 116 Lakeview Parkway, LLC QVC of Suffolk Inc. /CVN Distribution TowneBank The Pergola Group Lake Prince Center Inc. Boyd Suffolk GSA LLC Wal-Mart Stores Hampton Road Crossing, LLC

Taxable Assessed Value $61,777,500 59,151,000 55,925,000 44,642,100 43,551,200 38,994,200 33,778,800 31,760,300 31,420,600 29,962,200

Source: Comprehensive Annual Financial Report for FY 2017

187

Property Tax Levies and Collections Over the last ten years, property tax collections as a percentage of taxes levied have remained consistently strong at approximately 98% each year.

Source: City Treasurer

Percentage Increase in Tax Revenues By Source The chart below provides an overview of the percentage increase in tax revenue by source.

Source: Comprehensive Annual Financial Report for FY 2017 188

Size of City Government The Proposed FY 2018-2019 budget provides for 14.7 full-time positions per 1,000 citizens. Since 2010, the number of full-time positions per 1,000 citizens has gradually declined despite the increase in the City’s population. There is a slight increase in the Proposed FY 2018-2019 budget due to an increase in public safety employees.

Source: Suffolk Department of Budget and Strategic Planning

Support of Schools Funding to support the operation of the school division is provided from local, state, federal, and other sources. Approximately 35% of the schools operating fund is derived from local fund support.

Source: Suffolk Department of Budget and Strategic Planning *FY 13’ figures inclusive of $2M one‐time appropriation/local contribution

189

Principal Employers Suffolk’s employment base is comprised of a diverse mix of business and industry with a workforce of over 40,000 employees. The top employers, excluding the City of Suffolk and Suffolk Public Schools, account for 6,800 employees and 22.1% of the City’s workforce.

Employer Type of Business Navy Cyber Force ModSim & Technology J‐7 Joint Starr ModSim & Technology Sentara Health Systems Medical CVN Distribution/QVC, Inc. Warehousing & Distribution Target Warehousing & Distribution Wal‐Mart Stores Retail Towne Bank Banking Sysco Food Services of Hampton Roads Food Service Distribution Planters/Kraft Foods Food Processing Unilever/Lipton Inc. Beverage Company Source: Suffolk Department of Economic Development

Employees 1,500 1,200 1,061 620 600 450 369 350 350 300 6,800

190

TO BE PROVIDED BY DAVENPORT AT A LATER DATE

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City of Suffolk Proposed FY 18-19 Operating and Capital Budget Summary of Reserves and Designated Funds As of February 28, 2018

General Fund: Commonwealth Attorney - Asset Forfeiture State Designation Police - Property Seizures Designation Police - E Ticketing Fee Police - Asset Forfeiture Designation Dare Program Designation Four for Life Designation Fire Program Designation Social Services McKinney Vento Designation Social Services Revenue Maximization Designation Employee Vending Proceeds Designation

224,698 202,748 49,119 285,136 2,850 30,087 423,586 18,000 189,495 45,631

1,471,350

192

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Summary of Financial and Budget Policy Compliance _____________________________________________________________________________ The City of Suffolk has established financial policies to ensure prudent financial practices and accountability of public funds managed by the City. The financial policies include guidelines for Revenues, Budget, Capital Improvements Planning, and Debt. A Finance Committee created by the Suffolk City Council meets on a regular basis to review and monitor compliance. As demonstrated in the attached copy of the City’s financial policies and compliance summary, the City of Suffolk is achieving compliance with its financial policies. Highlights of each major compliance area include: Revenues  City fees and charges have been reviewed and updated in the FY 19 Operating & Capital Budget.  Revenue collections are strong with collection rates between 96% - 99%. Budget  The FY 19 Operating & Capital Budget is balanced with current revenues supporting all current expenditures.  A long range projection of revenues and expenditures is included in the FY 19 Operating & Capital Budget.  The City has met the Unassigned General Fund balance policy goal of 12% of Governmental Fund Expenditures. The City’s Unassigned General Fund balance is 17% of Governmental Fund Expenditures.  The projected balance in the Risk Fund is anticipated to be sufficient to provide the required support in the FY 19 Operating and Capital Budget. Capital Improvements Planning  A 10 year Capital Improvements Plan has been prepared and adopted for use in the FY 19 budget year.  The FY 19 Operating and Capital Budget include 3% of General Fund departmental expenditures in cash funding to achieve the policy goal of a 3% pay-as-you-go capital funding level. Debt  Debt as a percentage of assessed value is 2.2% for FY 19, below the 4% policy ceiling.  Debt as a percentage of general government expenditures is 8.3% for FY 19, below the 10% policy ceiling.

193

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CITY OF SUFFOLK

Financial Policies Adopted: December 5, 2007 Revised: April 1, 2015

FY 19 Budget Status: Responses where appropriate for all compliance requirements for FY 19 are denoted in red.

194

CITY OF SUFFOLK, VIRGINIA FINANCIAL POLICIES

POLICY PURPOSE The City of Suffolk (the “City”) and its governing body, the City Council (the “Council”), is responsible to the City's citizens to carefully account for all public funds, to manage City finances wisely and to plan for the adequate funding of services desired by the public, including the provision and maintenance of facilities. The following financial policies and guidelines establish the framework for the City’s overall fiscal planning and management. 1.01 Policy Goals This fiscal policy is a statement of the guidelines and goals that will influence and guide the financial management practices of the City. A fiscal policy that is adopted, adhered to, and regularly reviewed is recognized as the cornerstone of sound financial management. Effective fiscal policy: 

Contributes significantly to the City's ability to insulate itself from fiscal crisis,



Enhances short term and long term financial credit ability by helping to achieve the highest credit and bond ratings possible,



Promotes long term financial stability by establishing clear and consistent guidelines,



Directs attention to the total financial picture of the City rather than single issue areas,



Promotes the view of linking long term financial planning with day to day operations, and



Provides the Council and the citizens a framework for measuring the fiscal impact of government services against established fiscal parameters and guidelines.

1.02 Policy Implementation and Coordination The City has established a Finance Committee that meets approximately monthly to collectively review financial matters of the City, including the monitoring of financial activity cash and investment management, and compliance with certain policies outlined herein. Members of the Finance Committee include those individuals stipulated by ordinance adopted by City Council. 1.03 Review and Revision These polices will be reviewed for appropriateness and comparability with AAA rated jurisdictions every three years or more frequently if a need for review is identified.

195

CITY OF SUFFOLK, VIRGINIA FINANCIAL POLICIES

REVENUES 2.01 Revenue Diversification The City will strive to maintain diversified and stable revenue streams to protect the government from problematic fluctuations in any single revenue source and provide stability to ongoing services. Current revenues will fund current expenditures and a diversified and stable revenue system will be maintained to protect programs. FY 19 Budget Status: Local revenues are diversified and projected to increase 6% or $9.1M in FY 19. Real estate assessed values increased 1.97% overall due to reassessment and new construction resulting in $3.1M of additional revenue. A $.04 increase on the real estate tax rate to $1.11 per $100 of assessed value is also proposed in FY 19. The increase in the real estate tax levy is projected to generate $3.6M. Overall, real estate tax revenue is projected to increase $6.7M. Personal Property tax revenue is projected to increase $1.2M or 6%. Other local revenues anticipated to increase in FY 19 include public service corporations (8%), sales and use tax (5%), meals (6%), lodging (13%), admissions (17%), bank stock (9%), and utility taxes (2%). Business License tax revenue is projected to decrease $500,000 or 7%. This is attributable to a few large contractor payments received in FY 16 which were one-time in nature. Overall, local tax revenue including general property and other local taxes are anticipated to increase $9.1M or 6% overall. 2.02 Fees and Charges All fees established by the City for licenses, permits, fines, services, applications and other miscellaneous charges shall be set to recover all or a portion of the Cityâ&#x20AC;&#x2122;s expense in providing the attendant service. These fees shall be reviewed annually with the development of the annual operating budget. FY 19 Budget Status: All city fees and charges are reviewed annually with revisions provided to recoup a fair portion of the Cityâ&#x20AC;&#x2122;s expenses associated with the service provision. Various fee increases and adjustments are approved in FY19 to include the courthouse maintenance; tourism fees for rental of the Seaboard Station Railroad Museum, Nansemond River and interpreted canoe tours; the treasurer vehicle withholding registration fee; and water and sewer rates. Additionally, community development fees for building inspections and plan reviews have been adjusted 5% in line with surrounding localities. 2.03 Revenue Collections The City will strive to achieve an overall property tax collection rate of 100%. FY 19 Budget Status: The City continues to maintain strong local collection rates ranging from 96% to 99% for local taxes and fees with collection rates documented annually in the Comprehensive Annual Financial Report.

196

CITY OF SUFFOLK, VIRGINIA FINANCIAL POLICIES

2.04 Use of Fund Balance The City’s General Fund equity balance will be utilized to provide sufficient working capital in anticipation of current budgeted revenues and to finance unforeseen emergencies without borrowing. The General Fund equity of the City (Unassigned Fund Balance) will not be used to finance current operations. FY 19 Budget Status: The City’s budget is balanced with current General Fund revenues supporting all current General Fund expenditures for FY 19. The FY 19 Budget does provide for a draw of $3.5M from the Assigned and Unassigned Fund Balances of the General Fund including: $2M from the Assigned General Fund Balance to assist with one-time fleet capital expenses and $1.5M from the Unassigned Fund Balance via anticipated excess General Fund revenues in FY 18 which will fall to fund balance at the end of the fiscal year. 2.05 Restricted Revenue Restricted revenue (such as Medicaid or Asset Forfeiture funds) shall only be used for the purpose intended and in a fiscally responsible manner. FY 19 Budget Status: The City’s budget utilizes restricted revenues strictly for designated purposes.

BUDGET 3.01 Balanced Budget The provisions of the Code of Virginia shall control the preparation, consideration, adoption and execution of the budget of the City. In addition, the City Charter requires the budget to be balanced with planned expenditures equal to estimated revenues. The City will annually adopt and execute a budget for such funds as may be required by law or by sound financial practices and generally accepted accounting principles. The budget shall control the levy of taxes and the expenditure of money for all City purposes during the ensuing fiscal year. The City budget shall be balanced within all available operating revenues, including the fund balance, and adopted by the City Council. FY 19 Budget Status: The FY 19 budget is balanced for all funds operated by the City denoting appropriate tax rates where applicable to sustain operations. Budget and tax rate ordinances have been appropriately prepared authorizing the appropriation of all required funds. 3.02 Use of Current Revenues to Support Current Expenditures Ongoing and stable revenues will be used to support ongoing operating costs. FY 19 Budget Status: The budget is dependent on stable revenues and conservative revenue projections to support operations. 197

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3.03 Use of One-time Revenue and One-time Expenditure Savings The use of one-time revenues and one-time expenditure savings (excess cash balances) will be used for non-recurring expenditures. FY 19 Budget Status: All one-time revenues are designated to support one-time expenditures.

3.04 Review of Fees and Charges Fees established by the City for licenses, permits, fines, services, applications and other miscellaneous charges shall be set to recover all or a portion of the Cityâ&#x20AC;&#x2122;s expense in providing the attendant service and reviewed annually with the development of the annual operating budget. FY 19 Budget Status: All City fees and charges are reviewed annually with revisions provided to recover a portion of the Cityâ&#x20AC;&#x2122;s expenses associated with the service provision. 3.05 Revenue and Expenditure Projections The City will prepare and annually update a long range (5 year) financial forecast model utilizing trend indicators and projections of annual operating revenues, expenditures, capital improvements and related debt service and operating costs, and fund balance levels. FY 19 Budget Status: A 5 year projection of revenues and expenditures has been prepared using conservative assumptions. This plan includes planned capital improvements, related debt service, operating costs, projected fund balance levels and required real estate tax rate adjustments. This report is provided as an appendix to the budget. 3.06 Budget Performance Monitoring The Finance Budget Division will maintain ongoing contact with the departmental fiscal officers during the process of the budget execution. Expenditure and revenue projections will be developed quarterly and reviewed with Departmental Directors, the Finance Committee of the City Council, the City Manager, and the City Council. The City Manager through the Budget Division of Finance will exercise appropriate fiscal management as necessary to live within the limits of the adopted budget. FY 19 Budget Status: Quarterly revenue and expenditure projections are provided to the City Manager and City Council. All required budget adjustments are reviewed and approved by the City Manager or designee to comply with budget requirements. 3.07 Maintenance of Capital Assets The budget should provide sufficient funds for regular repair and maintenance of capital assets. FY 19 Budget Status: The operating and capital budget provides adequate repair and maintenance funds to support City capital assets. 198

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3.08 Fund Balance Levels The City will employ sound financial management principles to include the establishment of an unassigned fund balance sufficient to maintain required working capital and provide a reserve for unanticipated expenditures or emergencies, revenue shortfalls, and other non-recurring uses. The ratio of Unassigned General Fund balance as a percentage of Budgeted Governmental Funds Expenditures (net of the General Fund Contribution to Schools, transfer to other Governmental Funds, and Capital Projects Fund Expenditures) plus budgeted expenditures in the School Operating and Food Service Funds indicates the ability of the City to cope with unexpected financial problems or emergencies. The larger the Unassigned General Fund balance, the greater the Cityâ&#x20AC;&#x2122;s ability to cope with financial emergencies and fluctuations in revenue cycles. The City has established a target rate of 12% at the close of each fiscal year as computed on the upcoming budget year. Once the Unassigned general fund balance target is achieved by the City, it is intended to be maintained for the upcoming fiscal year from prior year surpluses and budgeted additions as available before any other needs are addressed. In the event Unassigned Fund Balance is required to be drawn below the 12% target rate due to an emergency (such as a natural disaster) or due to severe economic circumstances, the City will develop a plan to restore the Unassigned Fund Balance over the ensuing two to three years. Compliance with fund balance policy will be reviewed and reported to City Council at least annually in conjunction with the development of the operating budget and with any significant budget amendments made during the fiscal year. FY 19 Budget Status: The FY 19 Unassigned General Fund balance is projected to exceed the targeted 12% by the close of the fiscal year at 17%. 3.09 Self-Insurance Rate Stabilization Fund The City will strive to maintain a rate stabilization fund for its insured risks in an amount equal to 20% of anticipated annual premium costs. This rate stabilization fund may be reduced or increased by management based on professional judgment and anticipated claims cost estimates. FY 19 Budget Status: The projected balance in the Risk Fund at June 30, 2018 is anticipated to be sufficient to provide the required $3.7M in rate stabilization funds to support the FY 19 budget.

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CAPITAL IMPROVEMENTS PLANNING 4.01 Capital Improvement Program In order to prepare and plan for upcoming capital needs, comply with debt ratio targets, schedule debt issuance, and systematically improve capital infrastructure, the City will annually prepare and adopt a minimum five-year Capital Improvements Plan. The adopted Capital Improvements Plan will include major capital improvements and identify estimated revenue sources and annual operational costs for facilities to include anticipated debt service requirements. Capital improvements do not include routine maintenance on existing capital assets. FY 19 Budget Status: A 10 year Capital Improvements and Program Plan (CIP) is prepared and updated annually providing 5 years of detailed projects, revenue sources, debt requirements and annual operating costs. This plan is prepared by the City Manager and reviewed by a committee to include members of the Planning Commission and the City’s elected Finance Committee members. The Plan is reviewed, edited, and recommended by the Planning Commission to the City Council who in turn, reviews, edits and adopts the Plan for consideration of year one projects in the upcoming operating budget proposal. A current CIP was adopted by City Council in February 2018 for use in the FY 19 budget. 4.02 Pay-As-You-Go Capital Improvement Funding The City will develop an escalation plan to accomplish an annual allocation of an amount equal to 3% of the General Fund departmental expenditures (excluding transfers out, grants, fund balance and reserve allocations, debt service, and respective flow-through expenditures) to pay-as-you-go-capital improvements annually. The escalation plan will begin with the FY 08 adopted budget and shall be increased annually for the ensuing five (5) year period until the 3% target is achieved. FY 19 Budget Status: The budget includes $4,552,475 in cash funded projects or 3% of General Fund departmental expenditures for FY 19.

DEBT The City Council generally follows the guidelines listed below in making financial decisions on debt issuance. Adherence to these guidelines allows the City to plan for the necessary financing of capital projects while maintaining credit worthiness. In addition, continued adherence to these policies will ensure the City’s strong financial position. The City shall use an objective analytical approach to determine whether it can afford new or additional general purpose debt. This process shall use the City’s standards of affordability. These 200

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standards include the measures of debt service payments as a percent of current expenditures and debt as a percent of taxable real estate value. 5.01 Revenue Anticipation Notes (RANS) The City does not intend to issue tax or revenue anticipation notes (RANS) to fund government operations but rather to manage cash in a fashion that will prevent any borrowing to meet working capital needs. The City may issue RANS in an extreme emergency beyond the City’s control or ability to forecast when the revenue source will be received subsequent to the timing of funds needed. Such issuances will be for a period not to exceed a one year period. 5.02 Bond Anticipation Notes (BANS) The City may issue Bond Anticipation Notes (BANS) in expectation of General Obligation or Revenue Bonds when cash is required in order to initiate or continue a capital project or when longterm markets do not appear appropriate but have a clear potential for improvement within the designated BAN time frame. The City will not issue Bond Anticipation Notes (BANS) for a period beyond two years. If the City issues a bond anticipation note for a capital project, the BAN will be converted to a long-term bond or redeemed at its expiration. 5.03 Letters of Credit The City may enter into a letter-of-credit (LOC) agreement when such an agreement is deemed prudent and advantageous. The City will prepare and distribute a request for proposals to qualified banks which includes terms and conditions that are acceptable to the City. 5.04 Lease Purchase Obligations Lease purchase and master lease obligations, including certificates of participation or lease revenue bonds, shall be considered as an alternative to long-term vendor leases. Such debt shall be subject to annual appropriation. 5.05 Public Private Partnerships The City recognizes the value of developing public-private partnerships. As such, public-private partnerships financings that require the City to provide capital or credit enhancement to a project will be considered in light of the following:    

The project is multi-faceted requiring coordinated and/or accelerated development; The project is non-traditional with mixed use of public and private components; The project calls for the bundling of design, construction and operation phases; or There is an urgent need to construct multiple facilities or other public infrastructure simultaneously to keep pace with a rapidly growing population. 201

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The project has undergone a rigorous cost-benefit analysis by City Staff (or agents employed by the City for such purpose). If the project ultimately requires City credit enhancement, such obligations will be treated as if debt by the City.

5.06 Compliance with Legal Requirements Pursuant to the Constitution of Virginia (the Constitution), the City is authorized to issue bonds secured by a pledge of its full faith and credit and unlimited taxing power. There is no requirement in the Constitution, the Virginia Code or the City Charter that the issuance of general obligation bonds be subject to the approval of voters of the City at referendum. The issuance of general obligation bonds is subject to a constitutional limitation of ten percent (10%) of the assessed value of taxable real property. The City’s Charter further limits the issuance of general obligation bonds to seven percent (7%) of the assessed value of taxable property. 5.07 Debt Ratio Policies

Debt as a Percentage of Assessed Value This ratio indicates the relationship between the City’s debt and the total taxable value of real and personal property in the City. It is an important indicator of the City’s ability to repay debt, because property taxes are the source of the City’s revenues used to repay debt. A small ratio is an indication that the City will be better able to withstand possible future economic downturns and continue to meet its debt obligations. Debt as a Percentage of General Government Expenditures This ratio is a measure of the City’s ability to repay debt without hampering other City services. A smaller ratio indicates a lesser burden on the City’s operating budget. The numerator shall include debt that is not selfsupporting from a user fee revenue stream. A selfsupporting revenue stream is defined as a revenue stream that provides coverage of all debt service obligations without general fund support (to include tax assessment districts and funds supported by committed state revenues in support of such debt). Any long term financing lease obligations which may be subject to annual appropriation by the City will also be included in the calculations of tax-supported debt service. General governmental expenditures are expenditures reported in the City’s governmental funds (excluding the General Fund Contribution to Schools and the Capital Projects Fund)

Ceiling

FY’19 Status

2.2%

10%

8.3%

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and expenditures reported in the School Operating and Food Service Funds. Compliance with the above debt policy ratios will be calculated each fiscal year in conjunction with the budget development process and provided to Council with the proposed annual budget.

5.08 Long Term Debt Policy The City will use debt financing for capital improvement projects and unusual equipment purchases under the following circumstances: A. When the project is included in the City’s capital improvement program and/or is generally in conformance with the City’s Comprehensive Plan. B. When the project is not included in the City’s Capital Improvement Program, but it is an emerging critical need whose timing was not anticipated in the Capital Improvement Program, or it is a project mandated immediately by state or federal requirements. C. When the project’s useful life, or the projected service life of the equipment, will be equal to or exceed the term of the financing. D. When there are designated revenues sufficient to service the debt, whether from project revenues, other specified and reserved resources, or infrastructure cost sharing revenues. The following criteria will be used to evaluate funding options for capital improvements: A. Factors that favor pay-as-you-go: 1. Current revenues and adequate fund balances are available. 2. Project phasing is feasible. 3. Debt levels would adversely affect the City’s credit rating. 4. Financial market conditions are unstable or present difficulties in marketing the sale of long-term financing investments. B. Factors that favor long-term financing: 1. Revenues available for debt service are considered sufficient and reliable so that longterm financing can be marketed with the highest possible credit rating. 2. The project for which financing is being considered is of the type that will allow the City to maintain the highest possible credit rating. 3. Market conditions present favorable interest rates and demand for municipal financings. 4. A project is mandated by state or federal requirements and current revenues and fund balances are insufficient to pay project costs. 5. A project is immediately required to meet or relieve capacity needs. There are many different types of long-term debt instruments available. Depending on the specific circumstances, the City will consider using the following types of financing instruments: 

General Obligation Bonds 203

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General Obligation Bonds sold to Virginia Public School Authority for School Capital Projects Revenue Bonds Certificates of Participation Lease Revenue Bonds Selected State Pooled-Borrowing Programs for Utility Revenue Bonds, Including Those of the Virginia Resources Authority.

5.09 Bond Structure The City shall establish all terms and conditions relating to the issuance of bonds, and will invest all bond proceeds pursuant to the terms of the City’s Investment Policy. Unless otherwise authorized by the City, the following shall serve as bond requirements: 1. Term. All capital improvements financed through the issuance of debt will be financed for a period not to exceed the useful life of the improvements, but in no event will the term exceed thirty (30) years. 2. Capitalized Interest. From time to time certain financings may require the use of capitalized interest from the issuance date until the City has beneficial use and/or occupancy of the financed project. Interest shall not be funded (capitalized) beyond three years or a shorter period if further restricted by law. Interest earnings may, at the City’s discretion, be applied to extend the term of capitalized interest but in no event beyond the term allowed by law. 3. Debt Service Structure. Debt issuance shall be planned to achieve relatively equal payment of principal (declining debt service) while matching debt service to the useful life of facilities. The City shall avoid the use of bullet or balloon maturities except in those instances where these maturities serve to make existing overall debt service level. The City may elect a less rapid or other debt service structure, such as level debt service at its discretion. 4. Call Provisions. In general, the City’s debt will include an early redemption (or “call”) feature, which is no later than 10 years from the date of delivery of the bonds. The City will avoid the sale of non-callable bonds absent careful, documented evaluation by the City in conjunction with its financial advisor with respect to the value of the call option. 5. Original Issue Discount. An original issue discount will be permitted if the City determines that such discount results in a lower true interest cost on the bonds and that the use of an original issue discount will not adversely affect the project funding. 6. Deep Discount Bonds. Deep discount bonds may provide a lower cost of borrowing in certain markets. The City will carefully consider their value and effect on any future refinancings as a result of the lower-than-market coupon associated with deep discount bonds. 7. Derivative Structures. Alternative, non-traditional financing structures such as derivatives are becoming more common in the municipal market. Structured properly, these products frequently provide a means for the City to achieve its goals in a cost effective manner.

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The City will consider the use of derivatives as a hedge against future interest rate risk or to create “synthetic” fixed rate or variable rate debt, when appropriate. The City will not use derivative structures for speculative or investment purposes. The City will consider the use of derivative structures when it is able to gain a comparative borrowing advantage, and is able to quantify and understand potential risks. Prior to the use of such structures, the City will consider the adoption of a comprehensive Swap and Derivative Management Plan that is consistent and does not conflict in principle with this governing policy. Prior to use of a derivative structure, the City will provide written communication to City Council describing potential risks associated with each proposed derivative structure. 5.10 Variable Rate Debt To maintain a predictable debt service burden, the City may give preference to debt that carries a fixed interest rate. The City, however, may consider variable rate debt. The percentage of variable rate debt outstanding (excluding debt which has been converted to synthetic fixed rate debt) shall not exceed 20% of the City’s total outstanding debt and will take into consideration the amount and investment strategy of the City’s operating cash. The City will consider issuing variable rate debt to: a) Match Asset and Liabilities: By issuing variable rate debt the City matches variable interest rates to its short-term investment assets. b) Potentially Lower Debt Service Costs: Historically variable interest rates are less than fixed rate cost of capital. c) Add Flexibility and Diversity to the City’s Debt Structure: Variable rate bonds are traditionally callable every 30 days and can generally be refunded on a fixed rate basis to take advantage of low fixed rates and open up variable rate capacity for higher rate environments. In determining its use of variable rate debt, the City will utilize an analysis from the City’s Financial Advisor evaluating and quantifying the risks and returns involved in the variable rate financing. 5.11 Refinanced Outstanding Debt The Director of Finance with assistance from the City’s Financial Advisor will have the responsibility to analyze outstanding bond issues for refunding opportunities. The City will consider the following issues when analyzing possible refunding opportunities: 1. Refunding Policy. The City establishes a minimum aggregate present value savings threshold of 3% of the refunding bond principal amount. The present value savings will be net of all costs related to the refinancing. Debt service savings may be taken in equal amounts over time or on an upfront or deferred basis, at the City’s discretion. 2. Restructuring. The City will refund debt when it is in the best financial interest of the City to do so. Such refundings will be limited to restructuring to meet unanticipated revenue expectations, achieve costs savings, mitigate irregular debt service payments release reserve funds or remove unduly restrictive bond covenants. 205

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3. Term of Refunding Issues. The City will refund bonds within the term of the originally issued debt. However, the City may consider maturity extension, when necessary to achieve a desired outcome, provided that such extension is legally permissible. The City may also consider shortening the term of the originally issued debt to realize greater savings. The remaining useful life of the financed facility and the concept of inter-generational equity should guide this decision. 4. Escrow Structuring. The City shall utilize the least costly securities available in structuring refunding escrows. A certificate will be provided by a third party agent stating that the securities were procured through an arms-length, competitive bid process (in the case of open market securities), and that the price paid for the securities was reasonable within Federal guidelines. Under no circumstances shall an underwriter, agent or financial advisor sell escrow securities to the City from its own account. 5. Arbitrage. The City shall take all necessary steps to optimize escrows and to avoid negative arbitrage in its refundings. Any resulting positive arbitrage will be rebated as necessary according to Federal guidelines. 5.12 Methods of Issuance The City will determine the method of issuance on a case-by-case basis. 1. Competitive Sale. In a competitive sale, the Cityâ&#x20AC;&#x2122;s bonds shall be awarded to the bidder providing the lowest true interest cost as long as the bid adheres to the requirements set forth in the official note of sale. 2. Negotiated Sale. The City recognizes that some securities are best sold through negotiation. In its consideration of a negotiated sale, the City shall assess the following circumstances: a. Bonds issued as variable rate demand obligations b. A structure which may require a strong pre-marketing effort such as a complex transaction or a â&#x20AC;&#x153;storyâ&#x20AC;? bond c. Size of the issue which may limit the number of potential bidders d. Market volatility is such that the City would be better served by flexibility in timing a sale in a changing interest rate environment 3. Private Placement. From time to time the City may elect to privately place its debt. Such placement shall be considered if other methods are not viable. 5.13 Bond Insurance The City may purchase bond insurance when such purchase is deemed prudent and advantageous. Use of bond insurance shall be based on such insurance being less costly than the present value of the difference between the interest on insured bonds versus uninsured bonds.

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In the case of a competitive sale, the City may permit bidders for its bonds to purchase bond insurance if such insurance will enhance the market reception and lower the interest rate on the City’s bonds. The City will submit an application for pre-qualification for insurance to facilitate bidders’ ability to purchase bond insurance. The winning bidder in a competitive sale will bear any associated cost with such enhancement. In the instance of a negotiated sale, the City will solicit quotes for bond insurance from interested providers. The City will select a provider whose bid is most cost effective and whose terms and conditions governing the guarantee are satisfactory to the City. 5.14 Use of Special Districts The City may consider using special districts such as Tax Increment Financing Districts, Community Development Authorities and special taxing districts to finance projects that:      

Strengthen the employment and economic base of the City; Increase property values and tax revenues; Reduce poverty; Create economic stability; Facilitate economic self-sufficiency; or Assist in implementing the City’s economic development strategies.

Before using such districts, the City will consider the fiscal impact, the market feasibility and credit implications of the project or district. 5.15 Debt Service Reserves If necessary, the City may establish a reserve fund funded from bond proceeds, subject to federal tax regulations and in accordance with the requirements of credit enhancement providers and/or rating agencies. The City may purchase reserve equivalents (i.e., a reserve fund surety or letter of credit) when such purchase is deemed prudent and advantageous. Such equivalents shall be evaluated in comparison to cash funding of reserves on a net present value basis. 5.16 Underwriter Selection Senior Manager Selection. The City shall select a senior manager for any proposed negotiated sales. The selection criteria shall include but not be limited to the following:      

The firm’s ability and experience in managing transactions similar to that contemplated by the City Prior knowledge and experience with the City The firm’s ability and willingness to risk capital and demonstration of such risk and capital availability Quality and experience of personnel assigned to the City’s engagement Financing plan presented Underwriting fees 207

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Co-Manager Selection. Co-managers may be selected on the same basis as the senior manager. In addition to their qualifications, co-managers appointed to specific transactions will be a function of transaction size and the necessity to ensure maximum distribution of the City’s bonds. Selling Groups. The City may establish selling groups in certain transactions. To the extent that selling groups are used, the Director of Finance at his or her discretion, may make appointments to selling groups from within the pool of underwriters or from outside the pool, as the transaction dictates. Underwriter’s Counsel. In any negotiated sale of City debt in which legal counsel is required to represent the underwriter, the appointment will be made by the Senior Manager with input from the City. Underwriter’s Discount. The Director of Finance with assistance from the City’s financial advisor will evaluate the proposed underwriter’s discount against comparable issues in the market. If there are multiple underwriters in the transaction, the Director of Finance will determine the allocation of underwriting liability and management fees. The allocation of fees will be determined prior to the sale date; a cap on management fee, expenses and underwriter’s counsel will be established and communicated to all parties by the Director of Finance. The senior manager shall submit an itemized list of expenses charged to members of the underwriting group. Any additional expenses must be substantiated. Evaluation of Underwriter Performance. The City will evaluate each bond sale after completion to assess the following: costs of issuance including underwriters’ compensation, pricing of the bonds in terms of the overall interest cost and on a maturity-by-maturity basis, and the distribution of bonds and sales credits. Following each sale, the Director of Finance shall provide a report to the City Manager and City Council on the results of the sale. Syndicate Policies. For each negotiated transaction, the Director of Finance will prepare syndicate policies that will describe the designation policies governing the upcoming sale. The Director of Finance shall ensure receipt of each member’s acknowledgement of the syndicate policies for the upcoming sale prior to the sale date. Designation Policies. To encourage the pre-marketing efforts of each member of the underwriting team, orders for the City’s bonds will be net designated, unless otherwise expressly stated. The City shall require the senior manager to:   

Equitably allocate bonds to other managers and the selling group Comply with MSRB regulations governing the priority of orders and allocations Within 10 working days after the sale date, submit to the Director of Finance a detail of orders, allocations and other relevant information pertaining to the City’s sale.

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Financial Advisor. The City shall select a financial advisor (or advisors) to assist in its debt issuance and debt administration processes. Selection of the City’s financial advisor(s) shall be based on, but not limited to, the following criteria:    

Experience in providing consulting services to entities similar to the City Knowledge and experience in structuring and analyzing bond issues Experience and reputation of assigned personnel Fees and expenses

Conflicts of Interest. The City requires that its consultants and advisors provide objective advice and analysis, maintain the confidentiality of City financial plans, and be free from any conflicts of interest. Bond Counsel. City debt will include a written opinion by legal counsel affirming that the City is authorized to issue the proposed debt, that the City has met all legal requirements necessary for issuance and a determination of the proposed debt’s federal income tax status. The approving opinion and other documents relating to the issuance of debt will be prepared by counsel with extensive experience in public finance and tax issues. The Bond Counsel will be selected by the City. Disclosure by Financing Team Members. All financing team members will be required to provide full and complete disclosure, relative to agreements with other financing team members and outside parties. The extent of disclosure may vary depending on the nature of the transaction. However, in general terms, no agreements shall be permitted which could compromise the firm’s ability to provide independent advice which is solely in the City’s best interests or which could reasonably be perceived as a conflict of interest. 5.18 City Financial Disclosure The City is committed to full and complete financial disclosure, and to cooperating fully with rating agencies, institutional and individual investors, City departments, and the general public to share clear, comprehensive, and accurate financial information. The City is committed to meeting secondary market disclosure requirements on a timely and comprehensive basis.

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UTILITY FUND It is the intent to reflect the financial policies of the Utility Fund to provide for adequate cash management and bond coverage for the operation of the system. 6.01 Independence The Utility Fund will maintain financial independence from the General Fund by: a. Continuing the funding of all Utility Enterprise Fund revenue requirements from the Utility Enterprise Fund, thereby receiving no financial support from the General Fund. b. Issuing self-supporting debt payable solely from the Utility Enterprise Fund. 6.02 Unrestricted Cash and Long Term Investments Balance It is the intent of the Utility Enterprise Fund to have adequate cash reserves to provide for ninety days of operating activity including debt service. Current unrestricted cash and cash equivalent balances plus operating long term investments will be at a target percentage rate of 25% of the operating expenses less depreciation expense plus current debt expenses (principal and interest). If the Unrestricted Cash and Long Term Investments Balance fall below the target level, the utility system will have twenty four months to bring the balance back in line with the target level. 6.03 Amortization The Utility Fund will continue to amortize bond issues so the useful life of the project being financed is not exceeded. 6.04 Debt Service Coverage Ratio Net Revenues should be at least 1.15 times the annual debt service requirement. Net Revenues shall be defined as operating revenues plus availability charges plus interest income plus contributions from Western Tidewater Water Authority less operating expenses plus depreciation and amortization. Excess revenues will be available to first build and maintain the Utility enterprise Cash and Cash Equivalents plus Long Term Investments then secondly to provide equity funding for future capital projects. Over time adherence to this policy will reduce the overall amount of debt issued by the City for various utility projects. 6.05 Asset Replacement and System Extension After the completion of the Cityâ&#x20AC;&#x2122;s new water treatment facility (estimated completion is 2015), the City will review the amount of funds being set aside for replacement and/or extension of all Utility system assets such that new assets will not be 100 percent debt financed.

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GLOSSARY Arbitrage. The difference between the interest paid on the tax-exempt securities and the interest earned by investing the security proceeds in higher-yielding taxable securities. IRS regulations govern arbitrage on the proceeds from issuance of municipal securities. Balloon Maturity. A later maturity within an issue of bonds which contains a disproportionately large percentage of the principal amount of the original issue. Bond Anticipation Notes (BANs). Notes which are paid from the proceeds of the issuance of longterm bonds. Typically issued for capital projects. Bullet Maturity. A maturity for which there are no principal and/or sinking fund payments prior to the state maturity date. Call Provisions. The terms of the bond giving the issuer the right to redeem all or a portion of a bond prior to its stated date of maturity at a specific price, usually at or above par. Capitalized Interest. A portion of the proceeds of a bond issue which is set aside to pay interest on the same bond issue for a specific period of time. Interest is commonly capitalized for the construction period of the project. Commercial Paper. Very short-term, unsecured promissory notes issued in either registered or bearer form, and usually backed by a line of credit with a bank. Community Development Authority (CDA). A Community Development Authority (CDA) is a separate authority that may be used to foster growth and development in a special taxing district. A CDA can issue debt for public purpose infrastructure paid for with tax revenues generated within the special taxing district. Public purpose infrastructure includes, but is not limited to: Roads, bridges, sidewalks, traffic signals, Parking facilities; Storm water management systems; Parks and recreational facilities; Fire Stations and equipment; and Schools and related structures. Generally, a CDA can be formed by City Council at the request of 51% or more of the landowners within the proposed district. Under state law, the Districtâ&#x20AC;&#x2122;s special tax rate cannot exceed $0.25 per $100 of assessed value. Competitive Sale. A sale/auction of securities by an issuer in which underwriters or syndicates of underwriters submit sealed bids to purchase the securities. Contrast to a negotiated sale. Continuing Disclosure. The principle that accurate and complete information material to the transaction which potential investors would be likely to consider material in making investment decisions with respect to the securities be made available on an ongoing basis. Credit Enhancement. Credit support purchased by the issuer to raise the credit rating of the issue. The most common credit enhancements consist of bond issuance, direct or standby letters of credit, and lines of credit. 211

CITY OF SUFFOLK, VIRGINIA FINANCIAL POLICIES

Debt Service Reserve Fund. The fund in which moneys are placed which may be used to pay debt service if pledged revenues are insufficient to satisfy the debt service requirements. Deep Discount Bonds. Bonds which are priced for sale at a substantial discount from their face or par value. Derivatives. A financial product whose value is derived from some underlying asset value. Designation Policies. Outline how an investorâ&#x20AC;&#x2122;s order is filled when a maturity is oversubscribed when there is an underwriting syndicate. The senior managing underwriter and issuer decide how the bonds will be allocated among the syndicate. There are three primary classifications of order which form the designation policy: Group Net orders; Net Designated orders and Member orders. Escrow. A fund established to hold moneys pledged and to be used to pay debt service on an outstanding issue. Expenses. Compensates senior managers for out-of-pocket expenses including: underwriters counsel, DTC charges, travel, syndicate expenses, dealer fees, overtime expenses, communication expenses, computer time and postage. General Obligations. Bonds issued by the City secured by the Cityâ&#x20AC;&#x2122;s pledge of its full faith and credit and unlimited taxing power. Hedge. A transaction that reduces the interest rate risk of an underlying security. Intergenerational Equity. Equity or fairness principal that those that benefit from a capital improvement should pay for it. Interest Rate Swap. The exchange of a fixed interest rate and a floating interest rate between counterparties. Letters of Credit. A bank credit facility wherein the bank agrees to lend a specified amount of funds for a limited term. Management Fee. The fixed percentage of the gross spread which is paid to the managing underwriter for the structuring phase of a transaction. Members. Underwriters in a syndicate other than the senior underwriter. Negotiated Sale. A method of sale in which the issuer chooses one underwriter to negotiate terms pursuant to which such underwriter will purchase and market the bonds. Original Issue Discount. The amount by which the original par amount of an issue exceeds its public offering price at the time it is originally offered to an investor.

212

CITY OF SUFFOLK, VIRGINIA FINANCIAL POLICIES

Pay-As-You-Go. An issuer elects to finance a project with existing cash flow as opposed to issuing debt obligations. Present Value. The current value of a future cash flow. Private Placement. The original placement of an issue with one or more investors as opposed to being publicly offered or sold. Rebate. A requirement imposed by Tax Reform Act of 1986 whereby the issuer of tax-exempt bonds must pay the IRS an amount equal to its profit earned from investment of tax-exempt bond proceeds at rates exceeding the tax-exempt borrowing rate. The tax-exempt borrowing rate (or “bond yield”) is calculated pursuant to the IRS code together with all income earned on the accumulated profit pending payment. Revenue (Limited Liability) Bonds. Bonds issued by the City secured by a specific revenue pledge of rates, rents or fees. Selling Groups. The group of securities dealers who participate in an offering not as underwriters but rather who receive securities less the selling concession from the managing underwriter for distribution at the public offering price. Syndicate Policies. The contractual obligations placed on the underwriting group relating to distribution, price limitations and market transactions. Tax Increment Financing District (TIF). A Tax Increment Financing District (TIF) district is a public financing technique primarily used to foster economic development projects. Upon creation of a TIF district, a base year and base assessment is established and over time incremental increases in the TIF district’s real estate assessments and associated real estate tax revenues accrue to the TIF district and may be used to pay debt service. Underwriter. A dealer that purchases new issues of municipal securities from the Issuer and resells them to investors. Underwriter’s Discount. The difference between the price at which bonds are bought by the Underwriter from the Issuer and the price at which they are reoffered to investors. Variable Rate Debt. An interest rate on a security which changes at intervals according to an index or a formula or other standard of measurement as stated in the bond contract.

213

ORDINANCE NUMBER AN ORDINANCE APPROVING THE CITY BUDGET AND APPROPRIATING FUNDS FOR EXPENDITURES CONTEMPLATED DURING THE FISCAL YEAR BEGINNING JULY 1, 2018 AND ENDING JUNE 30, 2019, AND REGULATING THE PAYMENT OF MONEY OUT OF THE CITY TREASURY BE IT ORDAINED by the Council of the City of Suffolk, Virginia as follows: Section 1:

Except as provided in Section 2 of this ordinance, the City of Suffolk, Virginia, Proposed Annual Operating Budget, Fiscal Year 2018-2019, dated April 4, 2018, and submitted by the City Manager is approved as the City budget for the fiscal year beginning July 1, 2018, and ending June 30, 2019.

Section 2:

The City Budget shall be subject to transfers authorized by law and to such further amendments by ordinance as the City Council may deem appropriate.

Section 3:

The amount named in the Proposed Annual Operating Budget for the fiscal year beginning July 1, 2018, and ending June 30, 2019, in the following fund amounts totaling $627,483,641 is hereby appropriated from the revenues of the City for use by the various funds of the City Government referenced in said budget for the said fiscal year. Any appropriation to a specific fund but identified as a revenue source in another fund is specifically designated and restricted for accounting and transfer purposes only and not for any other expenditure from the source fund. Fund General Fund Capital Projects Fund Aviation Facilities Fund Transit System Fund

Downtown Business Overlay District Law Library Fund Route 17 Special Taxing District Road Maintenance Fund Debt Service Fund Utility Fund Stormwater Fund Refuse Services Fund Grants Fund Fleet Management Fund Information Technology Fund Risk Management Fund School Fund Total Funds Budget

2018-2019 213,191,824 66,589,675 1,052,067 1,934,197 171,907 39,815 1,702,885 26,587,628 28,420,944 59,124,808 7,246,865 8,528,433 634,215 13,615,592 9,466,929 20,513,322 168,662,537

627,483,641

214

Section 4:

All payments from funds shall be made in accordance with general law and with the Charter, Code and applicable ordinances and resolutions of the City, except as otherwise specifically provided herein; provided, however, that payments from the funds appropriated for the support, maintenance and operation of the public free schools of the City shall be made by the City Treasurer upon warrants drawn by the proper officer or officers of the School Board of the City; and provided further that payments from the funds appropriated for expenditures of the Department of Social Services shall be made by the City Treasurer upon presentation of warrants drawn by the Social Services Director and approved by the local Board of Public Welfare.

Section 5:

The City Council hereby authorizes the issuance and sale of the City's revenue anticipation note or notes (the "Note" or "Notes"), pursuant to Section 15.2-2629 of the Code of Virginia of 1950, as amended (the "Virginia Code"), in the aggregate principal amount of up to $25,000,000 in anticipation of the collection of the taxes and revenues of the City for the fiscal year ending June 30, 2018. If either the City Manager or City Treasurer deems that the cash flow needs and the financial condition of the City warrant the issuance of a Note or Notes, the City Manager or the City Treasurer (each hereinafter referred to as the "City Representative") is authorized and directed to accept a proposal or proposals for the purchase of the Note or Notes and to approve the terms of the Note or Notes, provided that the aggregate principal amount of the Notes shall not exceed $25,000,000, none of the Notes shall mature later than June 30, 2019, and no interest rate on any of the Notes shall exceed 7%. The City Representative is hereby authorized and directed to execute an appropriate negotiable Note or Notes and the Clerk of the City Council (the â&#x20AC;&#x153;Clerkâ&#x20AC;?) to affix the seal of the City thereto and such City Representative is authorized and directed to deliver the Note or Notes to the purchaser thereof. The City Representative, and such officers and agents of the City as the City Representative may designate, are hereby authorized and directed to take such further action as they deem necessary regarding the issuance and sale of the Note or Notes and all actions taken by such officers and agents in connection with the issuance and sale of the Note or Notes are ratified and confirmed. In accordance with Section 15.2-2601 of the Virginia Code, the City Council elects to issue the Notes pursuant to the provisions of the Public Finance Act of 1991, Chapter 26, Title 15.2 of the Virginia Code.

Section 6:

The amounts appropriated by this ordinance shall be expended for the purpose of operating the City government and the public free school system during the 20182019 Fiscal Year; and, with the exception of the items the payment of which is fixed by law, shall be expended in such proportions as may be authorized by the City Manager from time to time; provided, however, that the funds appropriated for the support, maintenance and operation of the public free schools of the City shall be subject to the exclusive control of the School Board of the City, and the School Board may transfer, in its discretion, funds from one category to another, so long as no such transfer results in an expenditure of an amount in excess of the total amount appropriated.

215

Section 7:

All outstanding encumbrances, by contract or fully executed purchase order, as of June 30, 2018, shall be offset by an equal amount of assigned Fund Balance for expenditure in the subsequent fiscal year; provided, however, that if performance of a contract or purchase order has been substantially completed, an expenditure and estimated liability shall be recorded in lieu of an encumbrance. All appropriations standing on the books of the City at the close of business for the fiscal year ending June 30, 2018, to the extent that they have not been expended or lawfully obligated or encumbered shall lapse upon the effective date of this ordinance.

Section 8:

The payment and settlement, made during the 2018-2019 Fiscal Year, of any claim of any kind against the City; and final judgments, with interest and costs, obtained against the City during the 2017-2018 Fiscal Year, shall be paid upon the certification of the City Attorney and the order of the City Manager from funds appropriated to the Risk Management Fund; or from the funds appropriated for the expenditures of the Fund involved in the subject matter of the claim or judgment as the City Manager shall find necessary.

Section 9:

Except as otherwise specifically required by law or approved by City Council by resolution: (1) Any salary or wage expenditure, and any expenditure of any kind or description having the effect of a salary or wage payment, shall be made only for service as described in Chapter 66 of the Code of the City of Suffolk in a position the description of which is identified in the City Pay and Compensation Plan or which has received prior approval of City Council. (2) Any other expenditure shall be calculated to result in total expenditures within the plan stated in a specific City Budget account, except that transfers of unexpended and unencumbered balances or portions thereof, initiated by a department director and approved by the City Manager, are permitted between accounts.

Section 10:

The City Manager is authorized and directed to do all lawful things necessary to implement and administer the City Budget for Fiscal Year 2018-2019.

Section 11:

All ordinances and resolutions, or parts thereof, including but not limited to those dealing with salaries and wages, in conflict with the provisions of this ordinance, to the extent of such conflict are repealed.

Section 12:

This ordinance shall be in effect on and after July 1, 2018, and it shall not be published. READ AND PASSED: _____________________ TESTE: ____________________________________ Erika S. Dawley, City Clerk

Approved as to form:

Helivi L. Holland, City Attorney

216

THIS PAGE INTENTIONALLY BLANK

ORDINANCE NUMBER ___________ AN ORDINANCE LEVYING REAL PROPERTY TAXES FOR THE TAX YEAR BEGINNING JULY 1, 2018 AND ENDING JUNE 30, 2019, FOLLOWING THE MAY 2, 2018 AND MAY 16, 2018 PUBLIC HEARINGS ADOPTING 1% INCREASE IN THE CITYWIDE ASSESSMENT AND A $.04 REAL ESTATE TAX INCREASE ON CITYSIDE REAL ESTATE BE IT ORDAINED by the Council of the City of Suffolk, Virginia, as follows: Section 1:

Section 2:

(a)

A tax for the 2018-2019 Tax Year is levied and the rate fixed at $1.11 per $100 of assessed valuation of all taxable real property in the City. In accordance to State Code Section 58.1-3321 relative to the annual reassessment of real property and State Code Section 58.1-3007 relative to local tax levy, a public hearing regarding proposed real property tax increase of 1% or more due to reassessment for fiscal year 2018-2019 and a $.04 real estate tax increase on citywide real estate was held on May 16, 2018 and the current tax rate of $1.07 will increase to $1.11 per $100 of assessed value.

(b)

A special service district tax, in addition to those taxes levied in paragraph (a) herein, for the 2018-2019 Tax Year, is levied and the additional rate set at $.24 per $100 of assessed valuation of taxable real property in the Route 17 Special Taxing District.

(c)

A special service district tax, in addition to those taxes levied in paragraph (a) herein, for the 2018-2019 Tax Year, is levied and the additional rate set at $.105 per $100 of assessed valuation of taxable real property in the Downtown Business Overlay Taxing District.

The total tax levy rates of $1.35 per $100 of assessed valuation in the Route 17 Special Taxing District, $1.215 per $100 of assessed valuation in the Downtown Business Overlay Taxing District and $1.11 per $100 of assessed valuation on the City Wide District shall be accounted for as follows:

General Fund Taxing DistrictOperations and Debt

Total

City Wide Rate per $100

Route 17 Taxing District Rate per $100

Downtown Business Overlay Taxing District Rate per $100

$1.11

.00

.24

.105

$1.11

$1.35

$1.215

217

Section 3:

This ordinance shall be effective for the 2018-2019 Tax Year, all prior actions setting the real estate tax rate to the contrary notwithstanding.

Section 4:

This ordinance shall be effective on its passage and shall not be published. READ AND PASSED: ____________________ TESTE: ___________________________________ Erika S. Dawley, City Clerk

Approved as to form: ________________________________ Helivi L. Holland, City Attorney

218

ORDINANCE NUMBER

AN ORDINANCE TO LEVY TAXES ON ALL TANGIBLE PERSONAL PROPERTY NOT EITHER EXEMPT FROM TAXATION OR OTHERWISE TAXED FOR THE 2018 AND 2019 TAX YEARS

BE IT ORDAINED by the Council of the City of Suffolk, Virginia: Section 1:

A tax levy for the tax years beginning January 1, 2018, and January 1, 2019, is fixed at $4.25 per $100 of assessed value on all tangible personal property as classified in Virginia Code Sections 58.1-3503, 58.1-3505, and subsections 6, 8, 11, 13, 14, 15, 16, 17, 19, 20, 22, 23, 24, 26, 27, 31, 32, 33, 34, 37, 38, 39, 40, 41, 42, 43, and 44 of Virginia Code Section 58.1-3506(A), unless otherwise exempt from taxation or otherwise taxed.

Section 2:

A tax levy for the tax years beginning January 1, 2018, and January 1, 2019, is fixed at $3.15 per $100 of assessed value on all machinery and tools as classified in Virginia Code Section 58.1-3507 and in subsections 7, 9, 21 and 25 of Virginia Code Section 58.1-3506(A), unless otherwise exempt from taxation or otherwise taxed.

Section 3:

A tax levy for the tax years beginning January 1, 2018, and January 1, 2019, is fixed at $1.50 per $100 of assessed value on all boats and recreational vehicles, as classified by Virginia Code Section 58.1-3506(A) 1.a., 1.b., 12, 18, 28, 29, 30, 35 and 36.

Section 4:

A tax levy for the tax years beginning January 1, 2018, and January 1, 2019, is fixed at $0.58 per $100 of assessed value on all airplanes, as classified by Virginia Code Section 58.1-3506(A) 2, 3, 4 and 5.

Section 5:

A tax levy for the tax years beginning January 1, 2018, and January 1, 2019, is fixed at a basic rate of $1.11 per $100 of assessed value; at $1.35 per $100 of assessed value in the Route 17 Taxing District; and at $1.215 per $100 of assessed value in the Downtown Business Overlay Taxing District on all mobile homes, as classified by Virginia Code Section 58.1-3506 (A) 10.

Section 6:

Certain farm animals, certain grains, agricultural products, farm machinery, farm implements and equipment as classified by Virginia Code Section 58.1-3505 A.1 through 10 shall be exempt from personal property taxation as provided for by Virginia Code Section 58.1-3505 B.

Section 7:

That State Code references in Sections 1 â&#x20AC;&#x201C; 6 of this ordinance shall be taken to refer to the equivalent provisions in any 2018 amendments by the General Assembly made prior to the effective date of this ordinance.

219

Section 8:

This ordinance shall be effective on its passage for the 2018 and 2019 tax years and shall not be published. READ AND PASSED: _______________ TESTE: ______________________________ Erika S. Dawley, City Clerk

Approved as to form: ________________________________ Helivi L. Holland, City Attorney

220

ORDINANCE NUMBER __________ AN ORDINANCE ADOPTING A FEE SCHEDULE FOR THE CITY OF SUFFOLK

BE IT ORDAINED by the Council of the City of Suffolk, Virginia: Section 1: That the Fee Schedule for the City of Suffolk, as attached hereto and incorporated herein by reference, is hereby approved, as provided in City Code Sections 2-587(a), 6-111(b), 6-238, 6-302(a), 6-338, 6392(a), 10-37(c), 10-41(b), 10-66, 10-73, 10-152, 10-183, 10-259, 10-261(b), 18-58(a), 18-137, 18-192(a), 18248, 30-53(b), 30-55(b), 30-83(e)(7)and(f), 30-85(b), 30-86(a), 30-87(a)(3),(h)(2),and(i)(6)(b)and(l), 3088(a)and(d), 30-90(a),(c)and(d)(1)and(2),(f),(g),(h)and(j), 30-93(b), 30-94(c)(1), 30-95(a)(1), 30-96(d), Appendix B(B-1(b)) of the Unified Development Ordinance, 34-36, 34-322(b), 34-362(a), 34-365, 38144(a)(2), 46-1(b)(1), 54-121(d), 54-123(b), 62-33(b), 62-111(e), 62-112(d), 62-113(a), 62-166, 74-111, 74288, 74-332, 82-36(b), 82-72(a),(c)and(d), 82-481(d), 82-482(d), 82-681(a)and(b), 82-741, 82-742, 82-743, 82828, 86-205(b), 86-235(b), 86-355, 86-362, 86-462, 90-75(a), 90-102(a)(2)and(b), 90-103, 90-128(a),(b)and(c), 90-129, 90-131(2), 90-135, 90-164, 90-212(d)(2)(a)and(d)(4)(b), 90-214(a), 90-258, 90-349(1)and(2), 90356(a),(b)and(c), 90-357, 90-426, 90-451, 90-520(h), 94-64, 94-98, and 94-130. Section 2: This ordinance shall be effective on and after July 1, 2018 and thereafter and shall not be published.

READ AND PASSED: ____________________

TESTE: ____________________________________ Erika S. Dawley, City Clerk Approved as to Form:

_______________________________ Helivi L. Holland, City Attorney

221

CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2018-2019 Fees AIRPORT Multi Engine T-Hanger (monthly)* Single Engine T-Hanger (monthly)* Large T-Hanger Storage Room (monthly)* Small T-Hanger Storage Room (monthly)* Overnight T-Hanger Overnight Tie Down (waived with fuel fill up) Monthly Single Engine Tie Down* Monthly Multi Engine Tie Down* Jet Starter Service (per hour) Service After Normal Business Hours (call in)* Airport Use Fees Mark-up on Fuel Sales ** Tow Tug

Fiscal Year 2017-2018

Fiscal Year 2018-2019

319.00 249.00 95.00 75.00 35.00 10.00 25.00 25.00 25.00 100.00 250.00/Day Average for all prices 35% (projected) 35.00

.25 black & white; .45 color per copy

Cost 50.00 50.00 100.00 50.00

7.50 20.00 12.00 1.00 1/3 of state 1/3 of state 4.00 0.25 2.00 25.00 10.00 15.00 varies varies $30/day/juror varies 35.00 5.00 25.00 25.00 1.75

1/2 of child support guidelines amount

100.00

25.00

* Prices consistent with neighboring airports. ** This amount fluctuates depending on our competition

ASSESSOR

Commonwealth's Attorney (misdemeanor) Commonwealth's Attorney (felony) Sheriff's Service Transfer of Real Estate (per parcel) City Grantee City Wills and Administration Law Library Grantor (per $500.00 value) Courthouse Maintenance Jail Admission Fee Courthouse Security Fee Blood Test/DNA Local Interest Local Fines Local Jury Fees Court Appointed Attorney Fees Miscellaneous - Local Cost (CWP) Electronic Summons Criminal or Traffic Case List of Heirs or Affidavit Local Health Care Fund Tranfer/entry fee-Real Estate - Deeds of Partition COURT SERVICES UNIT

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Copies (KB System) Custom query, tape, CD-ROM (material plus programmers time) (per minute) Land Use Revalidation Fee Land Use Application Land Use Application Late Fee Rehabilitated Structure Application Fee CLERK OF THE CIRCUIT COURT

Parental contribution toward cost of local group home placement

FIFTH JUDICIAL DISTRICT COMMUNITY CORRECTIONS PROGRAM

Offenders referred from a court in the Fifth District (Suffolk, Franklin, Isle of Wight, and Southampton) Offenders referred from a court within the Fifth District and can provide documentation showing SSI disability or welfare benefits Offenders transferred out to a CCP in another jurisdiction Offenders transferred into the Fifth District from a CCP in another jurisdiction FINANCE Child Support Processing Fees Spousal Support Order Fees Garnishment Processing Fees Payroll Paycard Replacment Fee Payroll History Report/Check Reprint Processing Fees W-2 Re-issuance Processing Fees Miscellaneous Bills Miscellaneous Bills

25.00

100.00

$5.00/per Child Support Order (per pay) $5.00/per Support Order (per pay) $10.00 one time fee per summons $3.50 per card for replacement $5.00 per request $5.00 per request One time penalty of 10% up to 10.00 Annual interest of 10%

222

CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2018-2019 Fees FIRE & RESCUE Fire Prevention Bureau Plan Review Fire sprinkler system new < 10 w/calcs, or alterations < 10 existing sprinkler heads not located in the most remote area involving new hydraulic calculations 5 foot stub-out for fire protection systems submitted separately from complete fire sprinkler or fire main Fire alarm system alterations where the submittal does not require battery calculations, or the removal of any or all components of nonrequired system Kitchen hood fire suppresion systems installation / alteration Fire sprinkler system new installation 11-20 w/calcs, alterations of 1120 existing sprinkler heads not located in the most remote area involving new hydraulic calculations or removal of any sprinkler heads

Permits

Fireworks Permit Tent Permit

Above/below ground hazmat storage tanks installation < 499 gallons capacity Private hydrant/water line

Fiscal Year 2018-2019

50.00

50.00 50.00

100.00 100.00

200.00

Responsible Party Billed 50.00 50.00

50.00

150.00

50.00

50.00 (each additional tank 25.00)

75.00

100.00

200.00

No Charge 6.00

40.00 per hour/per person 25.00 per hour/per person

No Charge 75.00 25.00 per year

No Charge unless malicious act 50.00 100.00 200.00

400.00 650.00 800.00 10.00 per mile

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FM 200 clean agent system installation or alertation Fire alarm new installations or alterations that involve< 5 devices, that require battery calculations Spray paint booth installation / alteration Fire sprinkler systems installation or altreration that involve> 21sprinkler heads Fire alarm systems new installations or alterations > 6 devices, that require battery calculations On-Site Inspection Hazardous Materials Resonse Relocation of up to 20 sprinkler heads Hood/Extinguishing Systems Re-Inspection Fee - All systems failing initial testing shall be charged a re testing fee. This fee shall include all "no-shows" or cancellations without a 24 hour notice

Fiscal Year 2017-2018

Above/below ground hazmat storage tanks installation 500-2000 gallons capacity, removal of tanks or fill in place any capacity or storage/dispensing system Above/below ground hazmat storage tank installation > 2,001 gallons capacity or hazmat storage/dispensing systems Reports Incident or Computer Generated Reports-Residents Incident or Computer Generated Reports-Commercial General Special inspection fee, after hours, weekends, holidays Special event stand-by Burn Permit (Requirements must be met) Residential Commercial Alarm Registration False Alarms (within 180 days) First False Alarm Second False Alarm Third False Alarm Additional False Alarms Emergency Medical Services Basic Life Support (BLS) Advanced Life Support Level I (ALS I) Advanced Life Support Level II (ALS II) Loaded Patient Mileage (LPM)

223

CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2018-2019 Fees Apparatus Use Fee Ambulance Command Unit Brush Truck Tanker Engine Ladder Rescue Rehab Emergency Communication Unit Personnel Firefighter Firefighter/Medic Officers (Captains and Lieutenants) Command Chiefs GENERAL

Fiscal Year 2017-2018

Fiscal Year 2018-2019

30.00 per hour 30.00 per hour 30.00 per hour 75.00 per hour 75.00 per hour 125.00 per hour 125.00 per hour 50.00 per hour, plus supplies used 75.00 per hour

25.00 per hour/per person 30.00 per hour/per person 35.00 per hour/per person 45.00 per hour/per person

Cost for reproducing Cost for reproducing Cost for reproducing 0.25 0.45 Cost 26.00 30.00 35.00 60.00 80.00 125.00 150.00 24.00 6.00 22.00

varies 12.00 120.00 5.00 10.00 25.00

$500.00/set or $100/per layer $7851.00 (High Resolution)/$3821 (DTM) $500.00/set or $100/per layer $500.00/set or $100/per layer $500.00/set or $100/per layer $3.00 $5.00 $10.00 $10.00 $12.00 $15.00 $15.00 $25.00 $50.00

$500.00/set or $100/per layer N/A $500.00/set or $100/per layer $500.00/set or $100/per layer $500.00/set or $100/per layer $3.00 $5.00 $10.00 $10.00 $12.00 $15.00 $15.00 $25.00 $50.00

65.00 65.00

100.00/tile 50.00/tile

2% of monthly premium

Fines & Forfeitures Sheriff's Fees Court Appointed Attorneys Electronic Summons Criminal or Traffic Case Court House Maintenance Fees Jail Admission Fee GEOGRAPHIC INFORMATION SYSTEM

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Annual Operating Budget Capital Improvement Budget and Plan Comprehensive Annual Financial Report Copies (photo) (black and white) (each) Copies (photo) (color) (each) Printed Materials Vehicle License Fees-Vehicles under 4,000 pounds Vehicle License Fees-Vehicles 4001-10,000 pounds Vehicle License Fees-Vehicles 10,001-25,000 pounds Vehicle License Fees-Vehicles 25,001-40,000 pounds Vehicle License Fees-Vehicles 40,001-55,000 pounds Vehicle License Fees-Vehicles 55,001-70,000 pounds Vehicle License Fees-Vehicles 70,001-99,999 pounds Motorcycle License Fees-Motorcycles 0-99,999 pounds Trailer License Fees-Trailers 0-10,000 pounds Trailer License Fees-Trailers 10,001-99,999 pounds GENERAL DISTRICT COURT

Digital Map Data Topographic Data (File Set) Orthophotography (Single Image) Base Map (File Set) Planimetrics (File Set) Zoning (File Set) 8.5" x 11" (ANSI A) 11" x 17" (ANSI B) 17" x 22" (ANSI C) 22" x 34" (ANSI D) 24" x 48" or 24" x 60" 34" x 44" (ANSI E) 36" x 60" or 36" x 72" Entire City Basemap Entire City Aerial Image Specialized Map Services Special Map Production Services (Per Hour) Specialized Data Analysis Services (Per Hour) Individual Orthophotography Tiles 1-5 tiles 6 - 10 tiles HUMAN RESOURCES COBRA administration

224

CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2018-2019 Fees JUVENILE AND DOMESTIC RELATIONS COURT Fines and Forfeitures Sheriff's Fees Court Appointed Attorney Courthouse Maintenance Local Interest Jail Admission Fee Courthouse Security Fee LIBRARY Printer and Photocopier-Black and White (per sheet) Printer and Photocopier-Color (per sheet) Lost Book/Materials Lost/Damaged Barcode, RFID Tag, Case, Cover, Artwork or Spine Label Lost Tape or CD PARKS AND RECREATION

Fiscal Year 2018-2019

Varies 12.00 120.00 2.00 Varies 25.00 10.00

Varies 12.00 120.00 5.00 Varies 25.00 10.00

0.20 0.40 Cost of Book/Material 5.00 Cost of Replacement Tape or CD

320.00 220.00 200.00

350.00 300.00 320.00 15.00 60.00 40.00 60.00 60.00 40.00

60.00 115.00 40.00 65.00

75.00 20.00 per hour 300.00 per day

150.00 150.00

25.00 35.00 45.00 55.00

120.00 140.00 160.00 180.00

100.00 120.00 140.00 160.00

20.00 30.00 40.00 50.00

100.00 120.00 140.00 160.00 75.00 75.00

150.00 35.00 per hour 35.00 per hour

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Athletic Registration Fees Adult Flag Football - Spring & Fall Leagues Adult Kickball Adult Volleyball Adult Softball League Men's Division Women's Division Adult Basketball League (per team) Late Fee Youth Basketball (per participant)Novice-Junior Lil' Dribblers Youth Cheerleading Youth Soccer (per participant) Novice-Junior Tiny Kickz Ball Fields (Tournaments) Rental of Ball fields with Lights (half day) Rental of Ball fields with Lights (full day) Rental of Ball fields without Lights (half day) Rental of Ball fields without Lights (full day) Facilities and Parks Bennett's Creek Park Picnic Shelter Full Day Wedding (up to 4 hours) Stage Constant's Wharf Park and Marina Compass Rose/Boardwalk (Weddings Only) Deposit Compass Rose/Boardwalk (Weddings Only) Per Hour Marina Slips Daily Rate with Electricity 0-24 Feet 25-34 Feet 35-44 Feet 45-54 Feet Monthly Rate with Electricity 0-24 Feet 25-34 Feet 35-44 Feet 45-54 Feet Daily Rate without Electricity 0-24 Feet 25-34 Feet 35-44 Feet 45-54 Feet Monthly Rate without Electricity 0-24 Feet 25-34 Feet 35-44 Feet 45-54 Feet Lake Kennedy Park Shelter Cypress Park Shelter Cypress Park Pool (Rental) Deposit 2-hour rental Group Swim

Fiscal Year 2017-2018

225

Fiscal Year 2018-2019

35.00 per hour/ 2 hour max 50.00 per hour/ 2 hour max 100.00 per hour/ 2 hour max

10.00 20.00 5.00 5.00 3.00

5.00 10.00 7.00 N/A 25% above resident fees

25.00

65.00/hr 81.25/hr

75.00/hr 93.75/hr 150.00 25.00 per 15 minutes

25.00 per hour 35.00 per hour

75.00 10.00 per hour 10.00

20.00 per hour 25.00 per canoe

50.00

150.00 25.00 50.00 per hour (2 hour min/4 hour max) 125.00 per hour/ Res. 200.00 per hour/ Non Res. 225.00 per hour/ Res. 300.00 per hour/ Non Res. 25.00 per 15 minutes

150.00 25.00 per 15 minutes

25.00/hr

35.00/hr

75.00 125.00 20.00 per hour 25.00

25.00 150.00

50.00 per hour/Res 62.50/hour/Non Res 25.00 per 15 minutes

Resident hourly rental rate (minimum 2 hour rental) Non-resident hourly rental rate (min 2 hour rental)

Conference Room

Fiscal Year 2017-2018

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CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2018-2019 Fees Recreation Centers Birthday Parties 1 to 25 Patrons 26 to 50 Patrons 51 to 100 Patrons Recreation Center Membership Membership Fees Youth (7-17 years) - Per Year Adults (18 and older) - Per Year Seniors (55 and older) - Per Year Visitor Pass Replacement Card Fitness Room (must have membership ID) - Per Month Fitness Room (Seniors) - Per Month Fitness Room (Adults -18 & up) - Per Month Fitness Room (Teens-16 & 17 Yrs Old) - Per Month Non-Membership Fee Unless Otherwise Noted, Non Resident Fees Recreation Center Rentals Application Processing Fee: East Suffolk & Whaleyville - Non Refundable Gymnasium: Must be out by 8p (minimum 4 hour rental) Non-commercial Events Hourly Rate Non resident rate Commercial Events (w/fee or admission) Hourly Rate Non resident rate Deposit on All Rentals Late Fee (per 15 minutes) for not vacating rental on time Multipurpose Room

Resident hourly rental rate (minimum 2 hour rental) Non-resident hourly rental rate (min 2 hour rental)

Lake Meade Park and Tennis Complex Picnic Shelter Full day Tennis Ball Machine Dog Park Membership (Annual Membership) Lone Star Lakes Park Wedding (up to 4 hours) Canoe Rentals (maximum of 6 canoes available) Special Event Application Fee Non-Profit/For-Profit Planters Club Rental Period: 8:00 a.m. to Midnight

Deposit Application Processing Fee Setup Fees

Resident hourly rental rate (minimum 4-hour rental) Mon - Thurs Non-resident hourly rental rate (minimum 4-hour rental) Mon - Thurs Resident hourly rental rate (minimum 4-hour rental) Fri - Sun Non-resident hourly rental rate (minimum 4 hour rental) Fri - Sun Late Fee (per 15 minutes) for not vacating rental on time

Suffolk Art Gallery Deposit Late fee per 15 mins. for not vacating on time Non-Commercial events Hourly Rate Commercial events Hourly Rate Sleepy Hole Park Picnic Shelter #1-8 & 10-12 Full Day Picnic Shelter #9 Full Day Wedding (up to 4 hours) Picnic Pack Whaleyville Annex Application Processing Fee: East Suffolk & Whaleyville - Non Refundable Deposit Resident hourly rental rate (minimum 4-hour rental) Includes Kitchen and use of Ice Machine Non-resident hourly rental rate (minimum 4-hour rental) Late Fee (per 15 minutes) for not vacating rental on time

226

CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2018-2019 Fees Custodial Fees (all rental facilities)

Fiscal Year 2018-2019

10.50 to 16.00 per hour 30.00 per hour per officer As noted in Leisure Guide

200.00 500.00/per day

125.00 200.00 50.00 ea. per day (up to 6) 25.00 per day 6.00 1.00 25% above resident fees

800.00

850.00 1,050.00 1,050.00 260.00 680.00 860.00 140.00 560.00 800.00 400.00 100.00 225.00 100.00

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Security Services (Suffolk Police Officers) Fee Based Activities Maintenance Equipment Mobile Bleachers - Per Day Stage - Portable Tents - Per Day 10 x 10 20 x 20 Risers - 4' x 8' Steps Tables Folding Chairs (each) Unless Otherwise Noted, Non Resident Fees Ground Maintenance Grave Space - Single Lot Grave Opening over 10 years of age - weekdays over 10 years of age - Saturday over 10 years of age - Sunday/Holiday age 1-10 - weekdays age 1-10 - Saturday age 1-10 - Sunday/Holiday infant under 1 - weekdays infant under 1 - Saturday infant under 1 - Sunday/Holiday Cremation (urn burial) Scatter Garden - Scattering of Ashes Scatter Garden - Memorial /Plaque Engraving Funeral after 4:00 pm in addition to above cost

Fiscal Year 2017-2018

* Please see Suffolk Parks & Recreation Connection brochure on the City's website for other events and rates at the following link: http://www.suffolkva.us/parks/ PLANNING AND COMMUNITY DEVELOPMENT

800.00 plus 40.00 acre 1,000 plus 40.00 acre 800.00 plus 20.00 acre 1,000.00 250.00 500.00 250.00 300.00

50.00

250.00 150.00 150.00 35.00 250.00 70.00 100.00 0.23 325.00 100.00 100.00 300.00 300.00 50.00 with 300.00 minimum 30.00 with 200.00 minimum 40.00 per lot with 200.00 minimum 150.00 90.00 600.00 60.00 150.00 50.00 5.00 50.00 Hour

0.25 50.00

PLANNING Rezoning Requests Conditional Rezoning Requests Conditional Use Permits Comprehensive Plan Amendment Comprehensive Plan Consistency Review Subdivision Variance Requests Wetlands Board Wetlands Board After the Fact Chesapeake Bay Preservation Area Special Exception Request (Administrative) Chesapeake Bay Preservation Area Special Exception Request (Planning Commission) Historic and Cultural Review - Additions Historic and Cultural Review - New Construction Historic and Cultural Review - Administration Historic and Cultural Review - After the Fact Historic and Cultural Review - Administration After the Fact* Borrow Pit Fees Per cubic yard removed semi-annually Street Name Change Request Street Abandonment Encroachment Permits Minor Subdivision Family Transfer Preliminary Plat Fee (per lot) Final Plat Fee (per lot) Subdivision Engineering Plan Review Subdivision Engineering Plan Review Revisions Subdivision Determination** Site Plan Review (excludes 1 & 2 family dwelling) plus per acre Site Plan Review - additional revisions (per submittal) Site Plan Waiver Request Maps (each) Printed Map Products Maps-Specialized Map Production Services Aerial Photographs 1" = 1000' 1" = 1600" Base map set

227

CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2018-2019 Fees Unified Development Ordinance Comprehensive Plan Geodetic Control Network Book

Fiscal Year 2017-2018 Cost 60.00 25.00

Fiscal Year 2018-2019 Cost 60.00 25.00

10.00 10.00 1% over market rate to purchase credits in an approved tidal 1% over market rate to purchase credits in an approved tidal wetlands bank wetlands bank

Geodetic Control Network Book - Supplement Wetland Mitigation Fee In-Lieu*** COMMUNITY DEVELOPMENT

50.00 2.00% 50.00 N/A

53.00 2.00% 53.00 50.00

250.00 500.00 1,000.00 2,000.00 4,000.00 5,000.00

263.00 525.00 1,050.00 2,100.00 4,200.00 5,250.00

50.00 2.00%

53.00 2.00%

50.00 50.00 50.00 50.00

N/A N/A N/A N/A

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Minimum State Levy Extra Inspection Trips (each) Correction/Amending Permit Fee Penalty for Working Without Permits Construction Cost $1 - 50,000 50,001 - 100,000 100,001 - 150,000 150,001 - 250,000 250,001 - 750,000 over 750,000 Electrical Permits (new service, temporary service & service changes) Minimum State Levy 1 - 50 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 50 - 100 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 101 - 150 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 151 - 200 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 201 - 250 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 251 - 300 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 301 - 350 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 351 - 400 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 401 - 450 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 451 - 500 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change)

50.00 50.00 70.00 50.00

N/A N/A N/A N/A

75.00 50.00 105.00 60.00

N/A N/A N/A N/A

100.00 60.00 140.00 80.00

N/A N/A N/A N/A

125.00 75.00 175.00 100.00

N/A N/A N/A N/A

150.00 90.00 210.00 120.00

N/A N/A N/A N/A

175.00 105.00 245.00 140.00

N/A N/A N/A N/A

200.00 120.00 280.00 160.00

N/A N/A N/A N/A

225.00 135.00 315.00 180.00

N/A N/A N/A N/A

250.00 150.00 350.00 200.00

N/A N/A N/A N/A

228

Fiscal Year 2017-2018

Fiscal Year 2018-2019

275.00 165.00 385.00 220.00

N/A N/A N/A N/A

300.00 180.00 420.00 240.00

N/A N/A N/A N/A

325.00 195.00 455.00 260.00

N/A N/A N/A N/A

350.00 210.00 490.00 280.00

N/A N/A N/A N/A

375.00 225.00 525.00 300.00

N/A N/A N/A N/A

400.00 240.00 560.00 320.00

N/A N/A N/A N/A

425.00 255.00 595.00 340.00

N/A N/A N/A N/A

450.00 270.00 630.00 360.00

N/A N/A N/A N/A

475.00 285.00 665.00 380.00

N/A N/A N/A N/A

500.00 300.00 700.00 400.00

N/A N/A N/A N/A

525.00 315.00 720.00 410.00

N/A N/A N/A N/A

550.00 330.00 740.00 420.00

N/A N/A N/A N/A

575.00 345.00 760.00 430.00

N/A N/A N/A N/A

600.00 360.00 780.00 440.00

N/A N/A N/A N/A

600.00 plus 25 per 50 amps after 360 plus 15 per 50 amps after 780.00 plus 20 per 50 amps after 440 plus 10 per 50 amps after

N/A N/A N/A N/A

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CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2018-2019 Fees 501 - 550 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 551 - 600 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 601 - 650 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 651 - 700 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 701 - 750 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 751 - 800 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 801 - 850 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 851 - 900 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 901 - 950 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 951 - 1,000 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 1,001 - 1,050 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 1,051 - 1,100 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 1,101 - 1,150 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 1,151 - 1,200 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) Over 1,200 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change)

229

Fiscal Year 2017-2018

Fiscal Year 2018-2019

50.00 50.00 50.00 50.00

53.00 53.00 53.00 53.00

50.00 50.00 70.00 50.00

53.00 53.00 74.00 53.00

75.00 50.00 105.00 60.00

79.00 53.00 110.00 63.00

100.00 60.00 140.00 80.00

105.00 63.00 147.00 84.00

150.00 90.00 210.00 120.00

158.00 95.00 221.00 126.00

200.00 120.00 280.00 160.00

210.00 126.00 294.00 168.00

250.00 150.00 350.00 200.00

263.00 158.00 368.00 210.00

300.00 180.00 420.00 240.00

315.00 189.00 441.00 252.00

350.00 210.00 490.00 280.00

368.00 221.00 515.00 295.00

400.00 240.00 560.00 320.00

420.00 252.00 588.00 336.00

450.00 270.00 630.00 360.00

473.00 284.00 662.00 378.00

500.00 300.00 700.00 400.00

525.00 315.00 735.00 420.00

550.00 330.00 740.00 420.00

578.00 347.00 777.00 441.00

600.00 360.00 780.00 440.00

630.00 378.00 819.00 462.00

600 plus 25 per 50 amps after 360 plus 15 per 50 amps after 780 plus 20 per 50 amps after 440 plus 10 per 50 amps after

630 plus 26 per 50 amps after 378 plus 16 per 50 amps after 819 plus 21 per 50 amps after 462 plus 11 per 50 amps after

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CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2018-2019 Fees 1 - 99 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 100-149 Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 150 - 199 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 200 - 299 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 300 - 399 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 400 - 499 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 500 - 599 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 600 - 699 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 700 - 799 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 800 - 899 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 900 - 999 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 1,000 - 1,099 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 1,100 - 1,199 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 1200 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) Over 1,200 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change)

230

Fiscal Year 2017-2018

Fiscal Year 2018-2019

4.00 5.00 7.00 15.00 20.00 55.00 50.00

4.00 5.00 7.00 16.00 21.00 58.00 53.00

50.00 2.00% 7.00 7.00 35.00 7.00 7.00 7.00 7.00 7.00 35.00 100.00 100.00 7.00

53.00 2.00% 7.00 7.00 37.00 7.00 7.00 7.00 7.00 7.00 37.00 105.00 105.00 7.00

50.00 2.00%

53.00 2.00%

50.00 50.00 50.00 55.00

N/A N/A N/A N/A

50.00 55.00 55.00

N/A N/A N/A

N/A

$34 each

N/A N/A N/A

$17.00 each $9.00 each $7.00 each

N/A N/A N/A

51.00 56.00 $9.00 per $1,000

50.00 50.00 plus $4.00/10,000 gallons

53.00 53.00 plus $4.00/10,000 gallons

50.00 50.00 plus $6.00/25,000 gallons 50.00

53.00 53.00 plus $6.00/25,000 gallons 53.00

75.00 100.00 125.00 175.00 250.00 300.00 350.00

79.00 105.00 131.00 184.00 263.00 315.00 368.00

N/A N/A N/A N/A N/A N/A N/A

83.00 110.00 138.00 193.00 276.00 331.00 386.00

525.00 275.00 275.00 100.00

551.00 289.00 289.00 105.00

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CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2018-2019 Fees Electrical Permits (additions and repairs) 0 - 30 amps (per circuit) 31 - 60 61 - 100 101 - 200 over 200 amps Pool Grounding Repair Wiring, Apparatus, Fixtures Plumbing Permits Minimum State Levy Each Fixture, Floor Drain, or Trap Each Sewer (sanitary and storm) Each Sewer Replaced or Repaired Each Manhole Each Roof Drain Each Area Drain Each Water Heater Each Water Line (New Residential) Each Water Line (Existing Residential) Each Water Line (Commercial) Each Sewer Line (Commercial) Backflow Preventer Mechanical and Gas Permits Minimum State Levy New Construction for all mechanical apparatus $0 - 3,000 3,001 - 4,000 4,001 - 5,000 5,001 - 6,000 continue at $6.00/$1,000 value of fraction thereof Replacement, Alterations, Repairs and Additions $0 - 4,000 4,001 - 5,000 5,001 - 6,000 continue at $6.00/$1000 value of fraction thereof Mechanical Permit Fees Chiller, Cooling Tower, Tank AC Equipment, Boiler, Furnace Gas Pack, Forced Air, Misc. Heater, Gas Piping Air Handler Duct Work, Misc Fan, Range Hood Fire Alarm and Fire Suppression $0 - 5,000 5,001 - 6,000 Above 6,000 LPG Tanks and Associated Piping 0 - 2,000 gallons over 2,000 Flammable Liquid Tanks and Associated Piping 0 - 50,000 gallons over 50,000 Fuel Piping Outlet Each Plan Review All Structures - Residential 0 - 2,499 square feet 2,500 - 5,000 5,000 - 10,000 10,001 - 30,000 30,001 - 50,000 50,001 - 100,000 Above 100,000 All Structures - Commercial 0 - 2,499 square feet 2,500 - 5,000 5,000 - 10,000 10,001 - 30,000 30,001 - 50,000 50,001 - 100,000 Above 100,000 Moving Out of City to In City In City to Out of City Within City Through City

231

Fiscal Year 2017-2018

Fiscal Year 2018-2019

50.00 50.00 65.00

53.00 53.00 68.00

55.00 50.00

58.00 53.00

100.00 $25/15,000 sq.ft.

105.00 $26/15,000 sq.ft.

50.00 55.00 65.00 50.00

53.00 58.00 68.00 53.00

15.00 25.00 45.00 50.00

16.00 26.00 27.00 53.00

50.00 $2.00/$100 value

53.00 $53 plus $2.00/$500 value

50.00 55.00 50.00 50.00 50.00 50.00 60.00 35.00

53.00 58.00 53.00 53.00 53.00 53.00 63.00 37.00

50.00 $1.00/$100 value

53.00 $53 plus $1.00/$100 value

50.00 100.00 50.00 100.00 50.00 30.00 50.00 100.00 250.00 75.00

53.00 105.00 53.00 105.00 53.00 32.00 53.00 105.00 263.00 79.00

20.00 per $1,000 100.00 per $5,000 plus 10.00 per $1,000 250.00 per $20,000 plus 5.00 per $1,000 625.00 per $100,000 plus 4.00 per $1,000 Schedule A (attached) N/A N/A

102.00 408.00 1,169.00 $1,169 plus $4 per $1,000 N/A .08/sq.ft. .08/sq.ft.

N/A N/A N/A 35.00 35.00*

$0.012 $0.008 $0.006 37.00 37.00

100.00 50.00 500.00 60.00

105.00 53.00 525.00 63.00

50.00 300.00 90.00 $50.00 plus fees for in-kind services such as Police, Fire, Equipment Rental, etc. 100.00 Cost 35.00

53.00 315.00 95.00 $50.00 plus fees for in-kind services such as Police, Fire, Equipment Rental, etc. 100.00 Cost 37.00

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CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2018-2019 Fees Accessory Structures 0 - 100 square feet 101 - 300 301 - 600 Demolition One to Two Family Residences Any Residential Accessory Structure All Other Buildings 0 - 60,000 square feet over 60,000 Sign Fees In Addition to Minimum Permit Fee 1 - 40 41 - 80 over 80 Elevator Compliance Card Amusement Ride Inspection Kiddie Ride Major Ride Spectacular Ride Cross Connection Inspection Private Piers, Greenhouses, and Walls $1 - 2,200 over 2,200 Miscellaneous Fees Mobile Homes Modular Classroom Units Tents Chimneys Free Standing Fireplaces/Wood Stoves Stationary Fireplaces Temporary Power Release Inspection Temporary Use Permit Fee Swimming Pools $1 - 2,200 over 2,200 Certificate of Occupancy Residential Commercial Extension of Residential, Commercial and Temp C.O. Temporary Rental Two or More Units (per unit) Reinspection Business License Inspection Board of Building Code Appeal Extension of Permits

Tower, Antennas and Like Structures $0 - 4999 value 5,000 - 19,999 20,000 - 99,999 over 100,000 Building Fees Residential New Construction Commercial New Construction Additional/Alternation/Repair (Commercial & Residentail) based on value of construction $0.00-$5,000 $5,001-$20,000 $20,001 and above Zoning Permits (includes Farm Affidavits) Home Occupation Permits (zoning review) Health Department Evaluation New Construction Updates Board of Zoning Appeals Administrative Variance Request Chesapeake Bay Special Exception Request Reviewed by Zoning Administrator If Forwarded to Board of Zoning Appeals Written Determination by Zoning Administrator Special Entertainment Permit Junkyard Compliance Inspection (yearly) Unified Development Ordinance Temporary Signs

232

CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2018-2019 Fees Building Permits: Permit Issued No Inspections Completed Foundation Inspection Completed Framing & Foundation Inspection Completed Electrical Permits: Permit Issued No Inspections Completed Rough-in Inspections Completed Mechanical Permits: Permit Issued No Inspections Completed Rough-in Inspections Completed Gas Permits: Permit Issued No Inspections Completed Rough-in Inspections Completed Plumbing Permits Permit Issued No Inspections Completed Rough-in Inspections Completed

Fiscal Year 2017-2018

Fiscal Year 2018-2019

75% 50% 25%

75% 50%

Annual Alarm Registration Alarm Registration Renewal Alarm Registration Late Fee (after 30 days) Fee to alarm company for failure to provide alarm user list Reinstatement fee for failure to provide alarm user list Late fee for registration renewal (after 30 days) Use of Automatic Dialer Audible Alarm Violation Reinstatement Fee for failure to provide ARM Failure of alarm company to provide customer False Alarm Prevention checklist

25.00 10.00 25.00 25.00 per working day until compliance 100.00 + 10.00 per registered user 25.00 100.00 100.00 100.00 + 10.00 per registered user

50.00

Failure of alarm company to provide Alarm Installer checklist Failure of alarm company to provide Alarm Dispatch Records request

50.00 50.00 100.00 25.00

100.00

100.00 100.00 50.00 100.00 150.00 100.00 150.00 250.00 50.00 25.00 100.00 100.00 100.00 75.00 100.00 25.00 10.00 10.00

10.00 $10 for first card, and $5 for additional cards 7.00 or cost whatever is greater 20.00 15.00 35.00 Cost, but not less than 15.00 $30.00 plus $20 for annual inspection or reinspection of each vehicle listed

* All refunds subject to $15.00 processing Fee-no refunds will be issued for amounts less than $15.00

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POLICE

Security Alarm Company Initial Registration* Late fee for Security Alarm Company registration (after 30 days) Security Alarm Company Registration Renewal less than 50 alarm sites in Suffolk* Security Alarm Company Registration Renewal 51+ alarm sites in Suffolk Reinstatement fee for alarm installation/monitoring company General false alarm fee for second response General false alarm fee for third response General false alarm fee for fourth and subsequent response Robbery/panic false alarm for second response Robbery/panic false alarm for third response Robbery/panic false alarm for fourth and all subsequent response Reinstatement fee to alarm user for suspended alarm registration Late fee for failure to pay false alarm fees after 30 days False Alarm fee for non-registered alarm per response Fee to monitoring co. for calling in on suspended / unregistered alarm site Fee to alarm company for making false statement Fee to alarm company for causing false alarm response per response Fee to monitoring company for failure to verify alarm system signal Fee for appeals per request Local Record Check Accident Report Incident Report Fingerprinting Photographs Chauffeur's License Solicitation Permit Concealed Weapon Permit Computer Generated Reports Certificate of Public Convenience Security Services Reclaim Fee (Animal Shelter and Management) Adoption - Feline Adoption Spayed or Neutered with Vaccines (Animal Shelter) Adoption - Canine Spayed or Neutered with Vaccines (Animal Shelter) Adoption - Animal other than Feline or Canine (Animal Shelter) Dog License Fee - Spayed or Neutered (Animal Shelter) Dog License Fee - Not Spayed or Neutered (Animal Shelter)

Police Officer/$30 per hour, minimum 2 hours Supervisor/$35 per Police Officer/$30 per hour, minimum 2 hours hour, minimum per hour, minimum

15.00 per day

75.00 95.00 25.00 5.00 10.00

Supervisor/$35

233

CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2018-2019 Fees Dog License Fee - Duplicate Lifetime Dog License Fee - Spayed or Neutered (Animal Shelter) Dangerous Dog Registration Certificate Dangerous Dog Registration Certificate Renewal Kennel License Full Scale Accident Diagram Audio Dispatch Tape/CD CAD Report Color Copy Black & White Copy Photographs on CD Video Tape PUBLIC UTILITIES Bacteriological Tests (each) Delinquency Fees Door tag placement Disconnect/Reconnect of Water Service Meter Removal Finance Charges Illegal Connect/Reconnection of Water Service Water Conservation Reconnection Fees 1st Violation Subsequent Violations

Fiscal Year 2017-2018 N/A N/A N/A N/A N/A 5.00 15.00 6.00 0.50 0.25 15.00 15.00

Fiscal Year 2018-2019 1.00 50.00 150.00 85.00 $50 per block of 10 dogs 5.00 15.00 6.00 0.50 0.25 15.00 15.00

35.00

10.00 25.00 50.00 1.5 % per month with $0.50 minimum 100.00

250.00 500.00 9.20 4.55 202,454.00

250.00 500.00 9.71 4.76 197,983.00

200.00 1.25 x Meter Rate 46.00

200.00 1.25 x Meter Rate 48.55

8.40 (Billed at $0.276 per day per billing cycle)

10.00 (Billed at $0.329 per day per billing cycle)

21.05 (Billed at $0.692 per day per billing cycle) 42.00 (Billed at $1.381 per day per billing cycle)

25.00 (Billed at $0.822 per day per billing cycle) 50.00 (Billed at $1.644 per day per billing cycle)

69.20 (Billed at $2.275 per day per billing cycle) 126.00 (Billed at $4.142 per day per billing cycle)

80.00 (Billed at $2.630 per day per billing cycle) 150.00 (Billed at $4.932 per day per billing cycle)

210.00 (Billed at $6.904 per day per billing cycle) 420.00 (Billed at $13.808 per day per billing cycle) 672.00 (Billed at $22.093 per day per billing cycle) 966.00 (Billed at $31.759 per day per billing cycle)

250.00 (Billed at $8.219 per day per billing cycle) 500.00 (Billed at $16.438 per day per billing cycle) 800.00 (Billed at $26.301 per day per billing cycle) 1,150.00 (Billed at $37.808 per day per billing cycle)

2,000.00 2,300.00 2,600.00 3,000.00

Actual cost x 1.25 50.00

5,520.00

4,970.00 4,420.00 3,865.00 3,310.00 3,900.00

5,520.00 13,520.00 26,950.00 43,120.00 80,850.00 134,750.00 269,500.00 431,200.00 619,850.00

250.00 Equal to prime rate - July 1 1 1/2 % or $0.50 minimum per month 10.00 300.00 400.00

WTWA Meter Service Charge (per month) Water Conservation Service Charge Rate Water Usage Non Metered (per month - 5 ccf) Meter Service Charge (per month) 5/8 and 3/4 inch meter 1 inch meter 1½ inch meter 2 inch meter 3 inch meter

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Water Rate per 100 cubic feet WTWA Wholesale Water Rate (per 100 cubic feet) WTWA Fixed Capacity Charge (per month)

Single Family

4 inch meter 6 inch meter 8 inch meter 10 inch meter Water Connection Charge (installed by city) 5/8 inch & 3/4 inch meter 1 inch meter 1½ inch meter 2 inch meter When the size is above those listed a charge equal to actual cost of installation plus 25% Water Connection Charge (installed by developer) Water Availability Charge (residential)

Attached Multi Family (Building with 2 to 4 units) (cost per unit) Attached Multi Family (Building with 5 to 16 units) (cost per unit) Attached Multi Family (Building with 17 to 24 units) (cost per unit) Attached Mulit Family (Building 25 + units) (cost per unit) Mobile Home Park (cost per unit) Water Availability Charge (commercial) 5/8 and 3/4 inch meter 1 inch meter 1½ inch meter 2 inch meter 3 inch meter 4 inch meter 6 inch meter 8 inch meter 10 inch meter Installment Payments Down Payment Interest Finance charge New Account Setup Charge Fire Hydrant Meter Deposit Fire Hydrant Flow Test Fee/Water Model Evaluation

234

CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2018-2019 Fees

Engineering Review

Site Plans Review

Engineerying Plans Review Engineering Plans/Site Plans Amendments Plats Pump Station Review/Sewer Model Evaluation Single Family Grinder Pump Review/Inspection Engineering Construction Inspection Sanitary Sewer Facilities Water Transmission/Distribution Facilities

Fiscal Year 2018-2019

7.21 36.05

7.27 36.35

1,800.00 3,000.00 actual cost of installation plus 25% 50.00

6,000.00 5,400.00 4,800.00 4,200.00 3,600.00 3,900.00

6,000.00 14,800.00 29,500.00 47,100.00 88,100.00 146,800.00 293,400.00 469,300.00 674,600.00 20.00 2.00 0.20 0.35*

$1,500 Base Fee plus $1.50/if for every foot of public water & sewer mains beyond the initial 250 if no mains plus pump station review fee $2,500 Base Fee plus $.15/if for every foot of public water & sewer mains plus pump station review fee $500/Submittal 200.00 $2,000 per station 300.00

$1.50/LF for every foot of public sewer installed

$1.50/LF for every foot of public sewer installed $1,500 plus $1.50 for every foot of public water or sewer mains installed

3,250.00 8,125.00 16,250.00 26,000.00 48,750.00 81,250.00

1,750.00 4,375.00 8,750.00 14,000.00 26,250.00 43,750.00

$1,000/application $1,500/application $100/plat $100/hr $18,000 per location $70/hr $1,600/application $250 per location 125.00

6.00/mo/ERU

Site Plan with Public Utilities

Fiscal Year 2017-2018

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Sewer Collection (per 100 cubic feet) Sewer Usage Not Metered (per month 5 ccf) Sewer Connection Charge (installed by city) 4 inch lateral size 6 inch lateral size Greater than 6 inch Sewer Connection Charge (installed by developer) Sewer Availability Charge (residential) Single Family Attached Multi Family (Building with 2 to 4 units), (cost per unit) Attached Multi Family (Building with 5 to 16 units), (cost per unit) Attached Multi Family (Building with 17-24 units), (cost per unit) Attached Multi Family (Building 25+ units), (cost per unit) Mobil Home Park (cost per unit) Sewer Availability Charge (commercial) 5/8 and 3/4 inch meter 1 inch meter 1½ inch meter 2 inch meter 3 inch meter 4 inch meter 6 inch meter 8 inch meter 10 inch meter Manual of Cross Connection Policies Plan sheet copies 24" x 36" (per sheet) Copies (black and white (each) Copies (color) (each)

Environmental Incentive - Water 5/8 and 3/4 inch meter 1 inch meter 1½ inch meter 2 inch meter 3 inch meter 4 inch meter Environmental Incentive - Sewer 5/8 and 3/4 inch meter 1 inch meter 1½ inch meter 2 inch meter 3 inch meter 4 inch meter PUBLIC WORKS

Traffic Engineering Inspection and Plan Review Site Plan: Engineering Plans: Major Final Subdivision Plats: Traffic Engineering Study Fee Traffic Signal Inspection Fee Inspection Services Golf Cart Study Fee Golf Cart Signs (per location) Right-of-Way Encroachment Permit Stormwater and Public Works Engineering Storm Water Utility Fee

235

CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2018-2019 Fees Inspection Fee for Engineering Plans

Inspection Fee for Site Plans/E&S Only Plans

Fiscal Year 2017-2018

Fiscal Year 2018-2019

2% of engineers cost estimate plus 2% of E&S bond estimate; $1,400 minimum

$400/acre;$1,400 minimum not to exceed $8,000

Stormwater/E &S plan review Site Plan Review Fee

Less than-10,000 sf of disturbance - $460 Less than-10,000 sf of disturbance - $460 10,000-0.5 acre of disturbance -$835 10,000-0.5 acre of disturbance -$835 Greater than 0.5 and up to 1.0 acre of disturbance- $1585 Greater than 0.5 and up to 1.0 acre of disturbance- $1585 (Plans with disturbance greater than 1.0 acre shall add (Plans with disturbance greater than 1.0 acre shall add $250/additional acre of disturbance or any portion thereof) $250/additional acre of disturbance or any portion thereof) The following state fees shall be added accordingly >1.0-The following state fees shall be added accordingly >1.05.0 acres + $756 >5.05.0 acres + $756 >5.010.0 acres + $952 >10.010.0 acres + $952 >10.050.0 acres + $1,260 50.0 acres + $1,260 >50.00-100.00 acres + $1,708 >50.00-100.00 acres + $1,708 >100.00 acres + $2,688 >100.00 acres + $2,688 Plan Amendment = $350 Plan Amendment = $350 $1000 + $1/lf of roadway $1000 + $1/lf of roadway The following state fees shall be added accordingly >1.0- The following state fees shall be added accordingly >1.0>5.0-10.0 5.0 acres + $756 >5.0- 5.0 acres + $756 acres + $952 >10.0-50.0 10.0 acres + $952 >10.0acres + $1,260 >50.0050.0 acres + $1,260 100.00 acres + $1,708 >100.00 >50.00-100.00 acres + $1,708 acres + $2,688 >100.00 acres + $2,688 Plan Amendments = $350 Plan Amendments = $350

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Engineering Plan Review Fee

Modification or Transfer of General Permit/Registration Statement for Discharges of Stormwater from Construction Activities

Fees shall be paid pursuant to Virginia Administrative Code Fees shall be paid pursuant to Virginia Administrative Code 9VAC25-870-825 9VAC25-870-825

Annual Maintenance fees for General or Individual Permits for Discharges of Fees shall be paid pursuant to Virginia Administrative Code Fees shall be paid pursuant to Virginia Administrative Code Stormwater from Construction Activities 9VAC25-870-830 9VAC25-870-830 Minor Subdivision Plan Review Fee

150.00

$750 per plat 290.00 150.00

958/acre 263/acre 632/acre

125.00

Cost Cost 2.50 600.00 600.00

75.00 100.00 300.00 at cost at cost

See Geographic Information System section for map rates See Geographic Information System section for map rates See Geographic Information System section for map rates

See Geographic Information System section for map rates See Geographic Information System section for map rates

Major Subdivision Maintenance Agreement Review Fee Single Family E&S Site Plan Review Stormwater Maintenance Agreement Review Fee Pro Rata Share Fees Chowan Watershed Great Dismal Watershed James River Watershed Permits Right of Way Permit

plus asphalt (per cubic foot) plus concrete (per cubic foot) Driveway Apron (per square foot) Street Name Signs (private - black and yellow) Street Name Signs (public - green and white) Permits (continued) Special Permits for Oversized and Overweight Vehicles Single-Trip Permit Single-Trip House Move Permit Blanket-Term Permit General Engineering Review In-depth Engineering Review Maps - Printed Map Products GIS Tax Map (single map) Other Map Product (single map) Generalized City Base Map (single map) Maps - Specialized Map Services Special Map Production Services (per hour) Specialized Data Analysis Services (per hour) Refuse Collection Automated Refuse Container *Refuse and Recycling Service

70.00

19.50/mo/unit

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CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2018-2019 Fees

Fiscal Year 2017-2018

Fiscal Year 2018-2019

Bulk Refuse Service 1-8 CY bulk collection -after 12 free collections

47.50

9-16 CY bulk collection

120.00

Evictions

170.00

120.00

170.00

1.50

Bulk Refuse Service - Roll Off Weekdays Weekends * Does not include commercial refuse collection TRANSIT Faires-Regular Bus Service (Not Paratransit) Adult - One way (No Transfer)

1.50

Adult - All day (Unlimited Transfer)

3.00

Adult - Monthly Pass

57.50

Student (6-18 yrs) - One way (No Transfer)

1.00

Student (6-18 yrs) - All day (Unlimited Transfer)

2.00

Student (6-18 yrs) - Monthly Pass

37.50

Disabled and/or Senior (55+ yrs) - One way (No Transfer)

0.75

Disabled and/or Senior (55+ yrs) - All day (Unlimited Transfer)

1.50

27.50 3.00

25.00 5.00/hour 75.00 15.00/hour

150.00 50.00/hour 80.00/hour

300.00 100.00/hour

60.00/season 100.00/season 40.00/season 15.00/one day

8.00 6.00

10.00 8.00

7.00 5.00 35.00

7.00 5.00 40.00

10.00 8.00

7.00 5.00 35.00

7.00 5.00 40.00

N/A N/A N/A

2.00/per person 1.00/per person 40.00/year

N/A N/A

25.00 100.00

N/A N/A

50.00 250.00

N/A N/A N/A N/A

75.00 25.00/hour 150.00 50.00/hour

Disabled and/or Senior (55+ yrs) - Monthly Pass Fare - Paratransit - One way (Qualified individuals only)

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TOURISM Conference Room (9 am to 5 pm) Non-Profit (first two hours) Additional Hours For-Profit (first two hours) Additional Hours Mulitpurpose Room (6 pm to midnight) Deposit (non-refundable) Non-Profit Event For-Profit Event Visitor Center Pavilion Deposit (non-refundable) Each additional hour (two hour minimum) Farmer's Market Booth Rental (Pavilion) Standard Booth Expanded Booth Exterior (Uncovered) Space One-day Vendor Pass Interpreted Bus Tour Historic District Adult Senior (60+) and Child (3 to 12), Military Interpreted Bus Tour Great Dismal Swamp Adult Senior (60+) and Child (9 to 12), Military Guided Cedar Hill Cementary Stroll Adult Senior (60+) and Child (9 to 12), Military Interpreted Canoe Tour Ghost Walk Adult Senior (60+) and Child (9 to 12), Military Guided Nature Walks Adult Senior (60+); Child (9-12): Military Nansemond River Canoe Tours Seaboard Station Railroad Museum Guided Museum Tour (12 and older) Guided Museum Tour-Group Rate Family Membership-Unlimted Visits (up to 4 people) Seaboard Station Birthday Party Rental Package (basic) Deposit (non-refundable) Payment Due Day of Party Seaboard Station Birthday Party Rental Package (premier) Deposit (non-refundable) Payment Due Day of Party Seaboard Station Railroad Museum After Hours Reception Rental Non-profit (first two hours) Additional Hours For-profit (first two hours) Additional Hours

237

CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2018-2019 Fees Seaboard Station Railroad Museum After Hours Meeting Rental Non-profit (first two hours) Additional Hours For-profit (first two hours) Additional Hours Fee Based Activities Not Described Visitor Center Display Case - Limit of 4 TREASURER

Fiscal Year 2018-2019

N/A N/A N/A N/A Cost $100/quarter when available

25.00 5.00/hr 50.00 15.00/hour Cost $100/quarter when available

50.00 30.00 30.00 100.00 20.00 30.00 35.00 20% 10.00 28.00 12.00 10% 3.0%

50.00 30.00 30.00 100.00 25.00 30.00 35.00 20% 0.00 28.00 12.00 10% 0.0%

3.95

4.15

3.95 2.75% of payment amount

4.15 2.89% of payment amount

2.2% of payment amount plus .30 transaction fee N/A

2.5% of payment amount plus .30 transaction fee $1.50 per transaction

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Return Check Set Off Debt Distress Collection Fee Copy of Delinquent Report Vehicle Withholding Registration Fee Delinquent Tax Collection (prior to judgment) Delinquent Tax Collection (after judgment) Attorney or Collection Agency Fees Vehicle License Registration Late Payment Fee Service Fee for Out-of-City processing (per Defendant) For each additional warrant served Roll Back Tax Interest BAI.Net Charge Card Convenience Fee Charge Card Convenience Fees Visa Debit Cards Only Visa Debit Cards; Mastercard Debit or Credit and AMEX $0.01 to $144.00 $144.01 and higher Sturgis Charge Card Convenience Fees E-Check Convenience Fee

Fiscal Year 2017-2018

238

239

240

241

242

243

244

245

246

247

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ORDINANCE NUMBER _____________ AN ORDINANCE APPROVING NEW POSITIONS, PAY GRADES, PAY GRADE CHANGES AND JOB DESCRIPTIONS REGARDING THE FY 2018-2019 OPERATING AND CAPITAL BUDGET AND THE CITY’S CLASSIFICATION AND COMPENSATION PLAN WHEREAS, the City Council has determined that the performance of City government will be enhanced by the addition of new positions within the City’s Classification and Compensation Plan; and, WHEREAS, pursuant to §66-42 of the Code of the City of Suffolk, the City Council shall approve new positions, and pursuant to §66-42 of the Code of the City of Suffolk, the City Council shall approve reassignments of existing positions to higher or lower pay grades, significant revisions to job descriptions, and new job descriptions; and, WHEREAS, the City Manager is requesting that the existing position of Purchasing Agent is moved from a grade 135 to a grade 136 in the FY 2018-2019 Operating and Capital Budget and the City’s Classification and Compensation Plan; and, WHEREAS, the City Manager is requesting that new positions be approved in the FY 2018-2019 Operating and Capital Budget and the City’s Classification and Compensation Plan; and, WHEREAS, the City Manager is requesting that the corresponding new job descriptions for new positions be approved as a part of the FY 2018-2019 Operating and Capital Budget and the City’s Classification and Compensation Plan. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Suffolk, Virginia, that the job descriptions for new positions of Senior Human Resources Generalist, grade 133 and Permit Manager, grade 129, which are attached as part of this Ordinance and moving the position of Purchasing Agent from grade 135 to a grade 136, this Ordinance, be, and are hereby approved as part of the FY 2018-2019 Classification and Compensation Plan. This Ordinance shall be effective on July 1, 2018, contingent upon the corresponding jobs for the job descriptions being approved in the FY 2018-2019 Operating and Capital Budget. READ AND PASSED: ________________________________ TESTE:

________________________________________ Erika S. Dawley, City Clerk

Approved as to Form: _________________________ Helivi L. Holland, City Attorney 248

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ORDINANCE NUMBER _____________ AN ORDINANCE TO PROVIDE FOR A COST OF LIVING ADJUSTMENT OF 2.5% TO ALL FULL-TIME AND REGULAR PARTTIME CITY EMPLOYEES, GRANT EMPLOYEES, CONSTITUTIONAL OFFICERS AND THEIR EMPLOYEES AND CITY COUNCIL APPOINTEES WHEREAS, the City Council has determined that a 2.5% cost of living adjustment be provided to all full-time and regular part-time city employees, grant employees, Constitutional Officers and their employees, and City Council Appointees hired prior to April 1, 2018. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Suffolk, Virginia, that all full-time and regular part-time city employees, grant employees, Constitutional Officers and their employees, and City Council Appointees hired prior to April 1, 2018 shall receive a 2.5% cost of living salary increase. BE IT FURTHER ORDAINED that the ordinance shall be effective on July 1, 2018. READ AND PASSED: ________________________________ TESTE:

________________________________________ Erika S. Dawley, City Clerk

Approved as to Form:

_________________________ Helivi L. Holland, City Attorney

249

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ORDINANCE NO.____________ AN ORDINANCE TO APPROPRIATE FUNDS FROM THE CEMETERY FUND RESTRICTED FUND BALANCE FOR THE CEDAR HILL STREAM RESTORATION PROJECT WHEREAS, the adopted FY 2019-2028 Capital Improvements Program and Plan provides for the Cedar Hill Stream Restoration project; and, WHEREAS, the purpose of the Cedar Hill Stream Restoration project is to reduce erosion and protect the historic Cedar Hill Cemetery; and, WHEREAS, funds are available in the Cemetery Fund Restricted Fund Balance in the amount of $250,000 to assist with the Cedar Hill Stream Restoration project as specified in the adopted FY 2019-2028 Capital Improvements Program and Plan. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Suffolk, Virginia that: 1. The sum of $250,000 be, and is hereby, appropriated as follows in the Cemetery Fund: Revenue: 721_461010

Fund Balance Surplus â&#x20AC;&#x201C; Unassigned

$250,000

Expenditure: 721-93000-50000.310

Transfer to Capital Projects Fund Budget

$250,000

2. The sum of $250,000 shall be reflected as budgeted in the following accounts in the Fiscal

Year 2018-2019 Capital Projects Fund Budget: Revenue: 310_441050.721

Transfer from Cemetery Fund

$250,000

Expenditure: 310-82220-3524-53850.721

Cedar Hill Stream Restoration

$250,000

3. The Fund amount is hereby appropriated for use as referenced in this ordinance and the budget approved by Ordinance Number 18-O-XXX. The City Manager be, and hereby is authorized and directed to do all things necessary to effectuate this action. 4. This ordinance shall be effective July 1, 2018, and shall not be published. READ AND PASSED:_______________________ TESTE:____________________________________ Erika S. Dawley, City Clerk Approved as to form: __________________________________ Helivi L. Holland, City Attorney 250

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AN ORDINANCE AMENDING SECTIONS 10-66, 10-67, 10-68, AND 10-72 OF THE CODE OF THE CITY OF SUFFOLK TO ALLOW FOR LIFETIME LICENSING OF DOGS AND TO COMPLY WITH STATE LAW BE IT ORDAINED by the Council of the City of Suffolk, Virginia, that Sections 10-66 entitled “Amount of license tax”, 10-67 entitled “When license tax payable”, 10-68 entitled “Vaccination certificate to accompany application for license”, and 10-72 entitled “License to consist of license receipt and metal tag; form of tags” of Chapter 10 of the Code of the City of Suffolk, Virginia, entitled “Animals”, are hereby amended to read as follows: Sec. 10-66. - Amount of license tax. (a) There is imposed an annual or a lifetime license tax in the amount established by city council and on file in the city clerk’s office which is established in Code of Virginia, §3.1-796.87 on all dogs, regardless of sex, six four months of age or older in the city, except that no tax shall be levied on any dog that is trained and serves as a hearing dog or service dog for hearing impaired persons or guide dog for a blind person, or that is trained and serves as a service dog for a mobility-impaired or otherwise disabled person. (b) There is imposed an annual license tax in the amount established by city council and on file in the city clerk’s office which is established in Code of Virginia, §3.1-796.87 for a kennels of 10, 20, 30, 40, or 50 dogs. (Code 1976, § 4-22) State Law reference— Authority, Code of Virginia, § 3.1-796.85; amount of tax, Code of Virginia, § 3.1-796.87 3.2-6528. Sec. 10-67. – When license tax payable. (a) On January 1 and not later than March 1 of each year, the owner of any dog six four months old or older shall pay a license tax as prescribed in section 10-66. (b) If a dog becomes six four months of age or comes into the possession of any person between January and November 1 of any year, the license tax for the current calendar year shall be paid by the owner. (c) If a dog becomes six four months of age or comes into the possession of any person between October 3 November 1 and December 31 of any year, the license tax for the succeeding calendar year shall be paid by the owner, and this license shall be valid from the date the license is purchased. (d) The license period for an annual license shall not exceed the period that the rabies inoculation is effective as certified by a veterinarian.

251

(e) A lifetime license is valid only as long as the dog’s owner resides in the city and the dog’s rabies vaccination is kept current. (Code 1976, § 4-23) State Law reference—Similar provisions, Code of Virginia, §3.1-796.88 §3.2-6530 Sec. 10-68. – Vaccination certificate to accompany application for license. (a) Every owner applying for a license for a dog shall exhibit to the treasurer of the city a vaccination certificate issued in the form prescribed by the city health officer and showing that the dog was vaccinated at some time during the 36 months prior to November 1 of the year in which application for the license is made with a modified live virus approved by the city health officer or showing that the dog was otherwise treated for immunization against rabies within 12 months prior to November 1 of the year in which application for license is made by such other method or treatment approved by the city health officer. No license shall be issued for a dog if the owner fails, refuses or neglects to exhibit such certificate to the city treasurer. (b) The license period for an annual license shall not exceed the period that the rabies inoculation is effective as certified by a licensed veterinarian. (c) A lifetime license is valid only as long as the dog’s owner resides in the city and the dog’s rabies vaccination is kept current.

(Code 1976, § 4-24) State Law reference—Similar provisions, Code of Virginia, §3.1 796.88 3.2 6521; §3.2-6527; §3.2-6530. Sec. 10-72. – License to consist of license receipt and metal tag; form of tags. A dog license shall consist of a license receipt and a metal tag or plate in a size and shape that can be conveniently attached to a dog collar. The tag or plate shall contain a serial number, the calendar year for which issued, or the words “Lifetime” for a lifetime license, the sex of the dog and the words “City of Suffolk.” The license tag or plate for a kennels shall, in addition, show the number of dogs authorized to be kept under such license and have attached a metal identification plate for each of such dogs, numbered to correspond with the serial number of the license tag or plate. (Code 1976, § 4-28)

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State Law reference—Similar provisions, Code of Virginia, §3.1-796.90 3.2-6526. BE IT FURTHER ORDAINED that this Ordinance shall be in effect upon its passage and shall not be published. READ AND PASSED: ______________________ TESTE: __________________________________ Erika S. Dawley, City Clerk Approved as to Form: ________________________________ Helivi L. Holland, City Attorney

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City of Suffolk

Department of Finance - Division of Budget & Strategic Planning 442 W. Washington St. | Suffolk, Virginia 23434 | (757) 514-4006 www.suffolkva.us