IN PERSON EVENTS

Step 1

Initial Planning (12 Weeks Prior)

Step 2

Progressing Your Event (10 Weeks Prior)

Step 3

Promotion (8 Weeks Prior)

• Consider your event date, time, location, host, speakers, title, content and format

• Complete and submit your In Person Event Request Form

• A CMI Event lead will be assigned to your event and they will be in touch with you to discuss next steps

• Your CMI Event lead will source suitable venues and arrange a virtual or in person site visit

• Start to work through your In Person Event Planning Checklist

• Approach and confirm speakers, and select a nominated person for speaker liaison. (The speaker contact will be someone from the Regional Board or your CMI Event lead)

• Outline your Event Agenda

• Speaker liaison to request a high resolution photograph and short biography from host and speaker(s)

• CMI Events will list your event on Eventbrite & CMI website

• CMI Events will start promotion via member communications

• Board to promote on Regional LinkedIn/Twitter pages and personal networks using digital assets provided by the CMI Events team

• Event lead to confirm and finalise any additional requirements with venue e.g staging, microphones, AV

Event Lead Up STEP 4

The Event STEP 5

• CMI Events will provide you with weekly booking number updates via email

• Liaise with your CMI Event lead to draft the host and speaker briefs

• Confirm availability of host(s) and speaker(s) for a briefing call with your CMI Events lead

• Your Event lead will confirm final numbers, any dietary and any access requirements with the venue

• Arrive at the venue at the agreed time for set up of the event space including registration

• Work through the Event To do list

• Scan/photograph the completed attendee check in sheet and email to the events team

• Enjoy seeing all your hard work come to life!

The Follow-up STEP 6

• Collect all completed Evaluation forms , take a photograph or scan each form and sent via email

• CMI Events lead to send ‘thank you’ emails to speaker(s)

• CMI Events to send a follow up email to attendees which will include links to any relevant resources, the evaluation form and any upcoming events

• CMI Events will share event and evaluation data with the regional board