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1 minute read
IN PERSON EVENTS
from CMI Regional Toolkit
by CMI_
Step 1
Initial Planning (12 Weeks Prior)
Step 2
Progressing Your Event (10 Weeks Prior)
Step 3
Promotion (8 Weeks Prior)
• Consider your event date, time, location, host, speakers, title, content and format
• Complete and submit your In Person Event Request Form
• A CMI Event lead will be assigned to your event and they will be in touch with you to discuss next steps
• Your CMI Event lead will source suitable venues and arrange a virtual or in person site visit
• Start to work through your In Person Event Planning Checklist
• Approach and confirm speakers, and select a nominated person for speaker liaison. (The speaker contact will be someone from the Regional Board or your CMI Event lead)
• Outline your Event Agenda
• Speaker liaison to request a high resolution photograph and short biography from host and speaker(s)
• CMI Events will list your event on Eventbrite & CMI website
• CMI Events will start promotion via member communications
• Board to promote on Regional LinkedIn/Twitter pages and personal networks using digital assets provided by the CMI Events team
• Event lead to confirm and finalise any additional requirements with venue e.g staging, microphones, AV
Event Lead Up STEP 4
The Event STEP 5
• CMI Events will provide you with weekly booking number updates via email
• Liaise with your CMI Event lead to draft the host and speaker briefs
• Confirm availability of host(s) and speaker(s) for a briefing call with your CMI Events lead
• Your Event lead will confirm final numbers, any dietary and any access requirements with the venue
• Arrive at the venue at the agreed time for set up of the event space including registration
• Work through the Event To do list
• Scan/photograph the completed attendee check in sheet and email to the events team
• Enjoy seeing all your hard work come to life!
The Follow-up STEP 6
• Collect all completed Evaluation forms , take a photograph or scan each form and sent via email
• CMI Events lead to send ‘thank you’ emails to speaker(s)
• CMI Events to send a follow up email to attendees which will include links to any relevant resources, the evaluation form and any upcoming events
• CMI Events will share event and evaluation data with the regional board