Step 4: Event Lead Up

CMI Events will provide you with weekly booking number updates via email, enabling you to monitor progress of registrations.

The CMI Events team will draft host(s) and speaker(s)/host briefing documents which will include details about the event, their role, the agenda and any other key information. Once completed this will be shared with the host(s), speaker(s) and all participants.

Alongside the briefing document, a briefing call should be arranged to discuss the event in detail, answering any questions that your speaker(s) may have. This call should be scheduled for approx 30 mins, CMI Events will be able to organise this for you via Google Meet. Following the call, if there are any agreed changes to the agenda or speaker roles, the briefing documents should be updated and redistributed at least seven days prior to the event date.

CMI will provide all the items and branding you need for the event e.g. banner stands and CMI goody bags for each attendee. When completing the Event Request Form please indicate to who and where the event items should be sent - whether that is directly to an individual, or to the event venue if they approve.

Your CMI Goodies for each attendee:

• Green CMI Tote bag

• Green CMI Lanyard

• Grey CMI Notepad

• Grey CMI Pen

• CMI at a Glance leaflet

Step 5: The Event

The event day has arrived and you’re about to see how all your hard work and planning come to life during your event. Arrive at the venue at the agreed time for orientation and set up, and for the checking of key areas. e.g registration and event/directional signage.

Use the Event Checklist to ensure you don’t forget any key tasks during the hustle and bustle of a successful event.

We will provide you with an attendee check in sheet so you can sign in attendees as they arrive. Once they have all arrived, please take a photo of this sheet and email to cmievents@managers.org.uk . Please ensure this is done as soon as possible following the event.

Most importantly, ensure that you enjoy the event as best as possible!

Step 6: The Follow-up

Hard copy Evaluation Forms will be provided for each attendee, please collect all completed forms, take a photograph or scan each form and email to cmievents@managers.org.uk as soon as possible.

Your CMI Event lead will send a thank you email to your speakers, thanking them for participating in the event, and requesting that they complete our Speaker Evaluation Form .

CMI Events will also send a follow-up email to all attendees which will include relevant resources, slides, a link to the evaluation form, calls to action and promote any relevant upcoming CMI Events. We will also share event and evaluation data with the regional board.

CMI Events will also ensure that everything is settled with the venue in terms of any outstanding payments or issues.

Ensure you have everything you need, including signage and printed materials

You’ve successfully organised, and delivered a CMI Regional In Person event! Congratulations and thank you for your hard work and contributions to the continued success of CMI within your region and beyond.

Follow up emails sent to all attendees

Congratulations! You have now successfully delivered a CMI Regional In Person Event