2014-2015 Treasurer’s Committee California-Nevada-Hawaii KIWIN’S|Key Club International
table of contents
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a message from your DISTRICT TREASURER
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$7.00
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$6.50
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tips & troub
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bleshooting
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Collecting dues may at first seem to be a daunting task, but with careful planning and efficiency, it should be no problem at all. Stay on top of collecting dues with the following steps!
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1• PREPARATION
Dues collection should NOT be during meetings to avoid chaos. Plan accordingly with your advisor(s) and officers! 8
Receive Early Bird Dues recognition by having at least 15 paid members to Key Club International by November 1st!
ADULT SUPERVISION IS REQUIRED AT ALL TIMES! APPLICATIONS SHOULD INCLUDE MEDICAL RELEASE FORM AND SOAP FORM. 9
DO THE D
PROCESSING MEMBERSHIP IN JUS
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Access the Membership Update Center (http://www.keyclub.org/muc) and input your email and password (if you do not already have an account, make sure to set one up with your club advisor). Contact your Lieutenant Governor or District Treasurer if a problem arises. At last resort, email memberservices@kiwanis.org for troubleshooting!
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Click on the Membership Update Center in the left hand column, then “Members.� [Membership Update Center > Members]
BY JOYCE SEOK
DUES
ST 12 STEPS
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Delete members by checking the box in the Delete column next to their names. To make the process easier, you can sort members by graduation year in the drop-down box at the top right corner. Make sure to delete all members who have graduated or are no longer active in KIWIN’S. If anything, delete all names to avoid confusion!
When you are done, click the grey Delete button that will appear below the drop-down Graduation Year box.
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To add just one new member, click the Add New Member button underneath the Dashboard button.
Remember to spell the name correctly, as names cannot be changed. However, addresses, emails, and phone numbers can be changed. Make sure to input the correct graduation year so that the member can be deleted after he/she graduates. After filling out all information, click Save.
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To add a group of new members, click the Bulk Add Members button next to the Add New Member button.
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8 Fill out names, again remembering to spell each one correctly, emails, and graduation years, then click Save.
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To add more information to the bulk-added members, such as addresses and phone numbers, click the pencil icon next to their names to edit and add information, then click Save.
Go back to the roster by clicking the Members button. Proofread! Click the Finances button at the top. Check the box for the order you want an invoice for, then click Print Invoice and Pay by Mail.
The invoice will download onto your computer. Print out the invoice and fill out the three lines regarding club information. Now, follow the directions on the invoice to complete the dues process, and don’t forget to make two copies of the invoice and check just to be safe! Also, don’t forget to check after a week or two to make sure the site says that all your orders have been paid.
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Congratulations! You have now successfully registered your new members! After sending in the check International, membership IDs, pins, and booklets will arrive at your school.
Last
First
M.I.
ID Number
Grade
Street Address
Apartment/Unit #
City
State
Phone:
Facebook (circle one):
Sex
ZIP Code
Email:
Y
N
Best Method of Contact ________________________________________
How did you hear about KIWIN’S? ☐ Returning member
☐ Publicity
☐ Kiwanis-Family
☐ Teacher
☐ Word of mouth
☐ Other ________________________________________________________
CLASS SCHEDULE PERIOD 0 PERIOD 1 PERIOD 2 PERIOD 3 PERIOD 4 PERIOD 5 PERIOD 6
CLASS
TEACHER
ROOM
PERIOD 7 Hobbies, interests? __________________________________________________________________________________ ____________________________________________________________________________________________________ Suggestions or ideas? _______________________________________________________________________________ ____________________________________________________________________________________________________ (OFFICER USE ONLY) CLUB _______________________ ☐ Cash ☐Check
☐ Dues Paid
Amount: $__________
Check # ___________________________ California-Nevada-Hawaii KIWIN’S | Key Club International kiwins.org
Date: __ __ / __ __ / __ __ Officer Initial: ____________
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a Kiwanis-family member www.kiwins.org | www.keyclub.org