Catering Policies

PROCEDURES AND ARRANGEMENTS

Shell Point staff is available to assist with the set up and execution of all aspects of the event process. All planning of events should be made with the catering manager to ensure that all information is correct and posted in a timely fashion.

MENU SELECTIONS

To ensure the availability of all chosen items, your menu selections should be submitted to the catering manager no later than 30 days prior to your event date. All pricing is subject to change.

MEAL GUARANTEES

A guarantee of attendees must be submitted 7 days prior to your event. You will be charged based on the guarantee of attendees or the actual attendance, whichever is greater. A final confirmation of your anticipated number of guests is required 3 days before any banquet function to ensure proper ordering and staffing for your event.

CAKE-CUTTING FEE

A cake-cutting fee of $2 per person will apply to all cakes and/or specialty desserts that are not prepared onsite by Shell Point’s pastry chefs.

ADDITIONAL LABOR FEES

Servers If determined by the catering or dining manager, additional servers will cost $75 each to cover guest needs or event demands.

CHEF-ATTENDED STATION

$100 per chef-attended station for every 75 guests per meal period.

ADDITIONAL SETUP

Shell Point reserves the right to charge a service fee for the setup of rooms or event spaces with extraordinary requests. To be determined based on request.

FINAL PAYMENT

Your final payment is due on event day. Billing to individual residences, personal checks, cash, and major credit cards are accepted. Any additional fees incurred during of the event are due at the conclusion of your event.

TAX AND GRATUITY

An 18% gratuity and 6.5% Florida sales tax will be applied to all food, beverage and other services provided.

DECORATIONS

Decorations are the sole responsibility of the client. You may drop decorations off up to 24 hours in advance to be stored at Shell Point. Decorations can be left at Shell Point at the conclusion of your event, but must be picked up the following morning. Shell Point will not be responsible for any lost or damaged items as a result. A set-up and breakdown fee of decorations may be assessed per event.

LINENS

White linens and napkins will be supplied by Shell Point. Specialty colors can be ordered and will be charged accordingly. Please contact the catering manager for more information.

BUFFETS

Minimum of 25 guests. Buffet dinners are planned in accordance to your final count. The chef will prepare sufficient portions for your final guaranteed list of attendees. Leftover items are not permitted to leave the premises.

PLATED ENTRÉES

A spreadsheet with guest’s names and table assignments is required 3 days prior to the event. Place cards indicating each guest’s entrée selection are also required and provided by the host or hostess.

TASTINGS

Shell Point does not offer complimentary event tastings. Tastings can be arranged through the catering manager at the hostess or host’s expense or at managers discretion.

LOSS OR DAMAGE

Shell Point will not be responsible for any lost or damaged articles during or after your event. The host of the event is liable for any damages, theft or misconduct of all their guests.

OTHER SERVICES

Shell Point is happy to refer you to various professionals who can provide added services to enhance your event. Please inquire with the catering manager for list of additional vendors.

FACILITY FEES

Coastal Commons............................................................................................................... $500 PDR...................................................................................................................................... $250 Grand Cypress Room........................................................................................................... $500 Social Center........................................................................................................................ $250

Please note that smaller events may be subject to a facility fee at the discretion of Shell Point Retirement Community on a per-event basis.

CATERING POLICIES

DELIVERY MINIMUM

The delivery minimum for catering services must exceed $250, not including the 18% gratuity charge, or a minimum service fee of $25 will be assessed at the catering or dining managers discretion.

OUTDOOR EVENTS

All outdoor events will be assessed a setup fee, in addition to any rental charges that may be incurred.

DURATION AND LOCATION

The timeframes for each event shall be strictly followed. You are responsible for abiding by these timeframes as Shell Point may have other commitments for the space either before or after the event. All outside entertainment and loud noise must be concluded by 10 p.m. per Lee County.

ALCOHOL SERVICE OR CONSUMPTION

Shell Point Retirement Community is 100% alcohol free. There will be no exceptions made pertaining to this policy.

OTHER FEES

Service Charges Service charges may be added in substitution for 18 percent gratuity at the catering manager’s discretion. This fee is strictly for services rendered by Shell Point staff and may be applied where food and beverage totals do not meet the $300 minimum.

Banquet Chairs.................................................................................................................... $2 per chair Dance Floor.................................................................................................................................... $250 Projector.......................................................................................................................................... $150 Screen.............................................................................................................................................. $100 Stage................................................................................................................................................ $250 Audio............................................................................................................................................... $100