Moving In

Note: A mandatory orientation is held in the first week of Fall and Winter semesters.

Check-In Procedure

After acceptance into Wii Gyemsiga Siwilaawksat and before checking in, you are required to pay a $50 application fee, the $300 damage deposit (refundable at check-out) and at least the first month’s rent or all housing fees for the semester. For consecutive housing stays, your housing fees are due at the beginning of each semester, and an application fee is due at start of the new academic year. Semester dates will vary depending on your program’s start and end dates. The damage deposit will be refunded following a successful formal check-out process (see below). Student Housing fees are nonrefundable. Acceptance letters from the Housing Coordinator’s Office will provide detailed information about dates and times that you may check-in. At check-in, the Student Housing Coordinator will go over the Housing Licence Agreement with you, show you around, and answer any questions you may have. You will be required to have your photo taken for security identification purposes and for access to rooms. For information on check-out procedures, see page 22.

Damage Deposit

After paying the application fee, you will be assigned a room and you can then pay the $300 damage deposit. The damage deposit will be refunded after check-out is completed through the formal process; providing all CMTN property has been returned and no damage has been incurred to the assigned room, or other CMTN property. If you owe an an outstanding monetary debt to CMTN, any damage deposit due to be returned will first be applied to reduce the debt obligation. When you are eligible for a damage deposit refund, a cheque is mailed to the the most recent address on file within 10 business days of the official check-out day.

Housing Rental Fees

Monthly rental fees are due at the end of the previous month (for example, September rent is due by the last day of August). • Non-refundable minimum stay of 30 days. • Only available for Coast Mountain College Students Fees: • Fall or Winter Monthly rate: $600 Weekly rate: $150 • Spring or Summer Contact the Student Housing Coordinator to confirm rates and availability. Non-payment of rent by the deadline falls under Low Severity Discipline (see page 20) and is dealt with by the following process: • Level 1: Written or verbal warning • Level 2: Written warning • Level 3: Behaviour contract for the remainder of the semester • Level 4: Eviction—student cannot re-apply to oncampus housing for one year The four levels can span a semester, or depending on the situation, be enacted over a one-month period. Coast Mountain College reserves the right to evict students if housing payments are one month past due. We work closely with the CMTN Accounting Department when we have overdue accounts. Students are given three email reminders about their overdue accounts before the matter is sent to a Collections Company. Students with outstanding balances have a flag put on their account that prevents future registration and withholds any certification. Students in poor financial standing will be given lower priority on future housing assignments.

Room Assignment

Wii Gyemsiga Siwilaawksat has single occupancy rooms, triple occupancy, and quad occupancy. Room assignments are based on the information supplied on your Housing Application form. No room changes are allowed unless authorized by the Student Housing Coordinator. You are required to confirm the move-in condition of their assigned room, and to note any discrepancy on the Room Condition Form. This documentation ensures that you will not be held accountable for any pre-existing damage when you check out from Housing. You may, in rare circumstances, be required to relocate to other rooms at the discretion of the Student Housing Coordinator to facilitate the efficient and economic operation of Housing. The Student Housing Coordinator will give as much notice as possible when requiring student relocation.

Student Mail

Student mail is delivered to the Housing Coordinator’s Office Mondays to Fridays between 9 a.m. and 5 p.m. Your mailing address is:

Student Name, Room Number c/o Housing Coordinator Office 5331 McConnell Ave

Terrace, BC V8G 4X2

Internet

Wii Gyemsiga Siwilaawksat is equipped with wireless Internet, but a password is required. Access and password will be assigned when you check in and will end at noon on the day you check out.

What to Bring

You will need to provide your own: • Bedding • Towels

• Soap • Laundry detergent • Cleaning supplies • Personal hygiene items • Microwave cover • Cooking utensils and equipment You may also wish to bring such items as an iron, alarm clock, speaker, and things to make your room feel like home. However, we do not recommend bringing expensive personal belongings with you. Pets and plants are prohibited. Only legally documented and certified service animal/s for persons with disabilities will be allowed on the premises. Use of any cooking appliance is strictly prohibited inside rooms; see the Student Housing Coordinator for more information.