11/9/22, 1:36 PM
How to Plan for More Efficient Meetings | Colette Kemp | Professional Overview
a How to Plan for More E cient Meetings by Colette Kemp | Nov 9, 2022 | Colette Kemp, Professional Overview
People often dread meetings at work. They can feel like a waste of time, take too long, be boring, and be unnecessary for some who are attending. Some people become stressed out because they think about the work they have sitting at their desk. You can change your team’s view of meetings by planning to make them more e cient. Take a look at some of the best strategies. 1. Make Sure the Meeting Is Necessary Whenever you are planning a meeting, the rst thing to do is to make sure that the meeting is actually necessary. Sometimes you can share the same information more e ciently through an email or by meeting with a few people. Only hold a meeting if it is absolutely necessary. 2. Don’t Invite People Who Don’t Need to Be There If you are holding a meeting, and some people are wondering why they are there, it serves as a distraction for everyone. You can invite one individual from di erent departments to speak on behalf of the department. That person can summarize and send an email out to others who didn’t attend. By keeping a summary of the key points covered in the meeting, you can send it out to anyone who needs to know. 3. Send Reminders for the Meeting Once you plan the meeting, be sure to send out reminders so that your attendees can con rm that they will be there. If you send it out two days ahead of the meeting, it gives them time to let you know. 4. Prepare an Agenda
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11/9/22, 1:36 PM
How to Plan for More Efficient Meetings | Colette Kemp | Professional Overview
It is important to plan what you will discuss. Make sure that you have an agenda based on what you plan to accomplish. When you plan it, jot down times so that you can keep it short. You should also write down names of those you expect to contribute. It will be easier to keep it short if you are prepared. 5. Make Sure Everyone Understands Your Expectations When you invite people to your meeting, make sure that you tell them what you want to accomplish. They should know if they need to take notes or if they are expected to give feedback or make suggestions about a particular topic.
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11/9/22, 1:36 PM
How to Plan for More Efficient Meetings | Colette Kemp | Professional Overview
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