Registrar’s Office

The Registrar’s Office is available to help your student with their academic needs, including enrollment verification letters, official transcript requests, registration help, graduation audits, various academic forms and enrollment certification for veterans and their dependents who are eligible for education benefits under the various GI Bill programs.

CWID and Trailhead Password

Your student’s Campus-Wide Identification Number (CWID) is their student ID number. It is an 8-digit number used throughout their entire time at Mines. Students should memorize this number or have it with them at all times. The Trailhead Password is a password for the student web services. It is imperative that this password be kept private and used only by the student.

Course Registration

To help ensure that each incoming undergraduate student is enrolled fulltime, typically between 12–17 credits, and on a path to graduate in four years, the Registrar’s Office creates a schedule for the first term based on the student’s interest area indicated on the admission application. Registration changes can be made at the beginning of the semester, but keep in mind, space is tight and changing classes may mean losing a seat in a required class. It is strongly recommended that students speak with their advisor before making changes to their schedule close to term start.

Schedules are based on all applicable transfer credit, including AP and IB test scores. Transfer credits from other higher education institutions are typically processed within 10 business days of receipt of an “Official Transcript,” while AP and IB credits are typically received and applied to student records during the first two weeks of July. Students should make sure that “OFFICIAL” transcripts and scores are sent to Colorado School of Mines. Both physical and electronic copies of transcripts are accepted. For students who are officially recognized as varsity athletes, no classes are scheduled after 4 p.m. to avoid conflicts

with scheduled practice times for varsity teams. Monday through Friday from 4–6 p.m. is the officially recognized “Activity Hour” when athletic practices normally take place. the Registrar’s Office area. For a nominal fee, parents and third-party verifiers can request this information online at mystudentcenter.org and select the appropriate link.

Contact Information

A current local address and phone number must be listed in the student’s Trailhead account so that campus offices may reach your student concerning billing, registration, academic updates, deadline reminders and other important matters. Colorado School of Mines requires that all students use their assigned Mines email account. This is the official means of communication between administrative offices and students. Students are responsible for checking this account on a regular basis, and spam filters do not absolve students of the responsibility of knowing the content of official emails sent to Mines accounts.

Enrollment Verification

Beginning the first day of class, students can access and print their enrollment verification online at no charge. Log in to Trailhead. Go to the Student Menu and go to the enrollment verification link under

Transcript Orders

Once a course has been completed and graded, students can request an official transcript. Colorado School of Mines has partnered with Parchment Digital Credential Service to provide students transcripts in either electronic PDF format or the traditional paper format. Additional information along with directions for ordering a transcript can be found on our website: mines.edu/registrar/transcripts.

Emergency Notifications

The Mines Emergency Alert System requires a student to designate a cell phone number and a text address to which campus officials can send a message in the event of an emergency on campus. This contact information should be provided and updated in the Trailhead System under Self-Service > Personal Information > Mines "Alert" System.