ARTIST BOOKLET
COMIC CON EX PRESS – BENGALURU A MUST FOR ARTISTS The soul of this convention as well as the indus t ry a t large lies with its crea tive individuals. This event will be a grea t place for ar tis ts and illus t ra tors to showcase their wor k to the world. • This would also be an ideal place to network and make valuable contacts and connections within the industry, especially for newcomers. One of the key reasons to hold the event, was to create meets in various cities where local and national artists, illustrators, writers and publishers could interact freely, thus leading to great new projects as well as generating more business for the industry. • We plan to organize various workshops for artists and illustrators, we also have options for senior artists and illustrators to hold their own workshops for all interested. • We are also creating an “ Artists Corner”, where artists will be allowed to showcase as well as sell their artwork to the visiting public. • To commemorate the event, a special comic anthology is also planned, where we hope preview work of all the participating delegates. This anthology will be available to the general public as well and an online version of the anthology shall be available on our website as well. • Lastly, it will be a great place for many of the artists to interact directly with the readers, get their feedback, sign some autographs and thoroughly enjoy the whole experience. Come Join Us In This Effort, We Have Set A Lot Many Goals For This Event, Which We Can Only Achieve With Your Support And Participation.
4. Exhibit Space : Mumbai Film & Comics Convention - 20th-21st October 2012 World Trade Centre, Cuffe Parade, Mumbai. (I) Stall(3m x 3m): Rs45,000.00 X __________ = ____________ Quantity (II)Stall(3m x 2m): Rs35,000.00 X __________ = ____________ Quantity
PARTICIPANT REGISTRATION FOR MUMBAI FILM & COMICS CONVENTION
(III)Stall(3m x 1m): Rs25,000.00 X __________ = ____________ Quantity (IV)Table (2m x 1m): Rs.10,000 X___________=_____________ Quantity TOTAL=__________________ + Electricity Charges (Rs.1500) + Service Tax@12.36%
1. Directory Listing Info: GRAND TOTAL=__________________ A. Company Name:________________________________ ________________________________________________
5. Please note exhibition space is allotted on a first come first serve basis.
B. Parent Company Name (if different):_________________
Placement of your exhibition space is at Comic Con India's sole and absolute discretion.
________________________________________________ C. Pre-Event Contact Name:_________________________ ________________________________________________ Title/Position:_____________________________________ ________________________________________________ D. On-Site Contact Name (if different): Title/Position:_____________________________________ Address:_________________________________________ ________________________________________________ City:________________ State:_______________________ Zip/PostalCode:____________________________________ Country (if other than India):__________________________ E. Phone :___________________Fax:__________________
6. Authorized Signature (read, sign and print name): By signing below, I hereby acknowledge that I have read, understand and agree to be bound by both the General Terms and Conditions set forth on the back page of this application and the attached Rules and Regulations for Exhibitors. I further acknowledge that failure to abide by the Comic Con India (CCI) Rules may result in the loss of my Exhibitor Privileges without recourse or refund. Contracted exhibit space that is not fully setup by one hour before the show opens will be released. By signing below you agree to allow CCI or its agents and representatives to contact you by phone, fax and email with information and special offers regarding CCI and its shows, services and products. COMPLETING AND SUBMITTING THIS APPLICATION IS NOT A GUARANTEE OF SPACE OR PLACEMENT. NEITHER ACCEPTANCE OF THIS APPLICATION NOR ACCEPTANCE OR NEGOTIATION OF PAYMENTS OR DEPOSITS BY CCI SHALL BE CONSTRUCTED AS PAYMENT IN FULL OR A GUARANTEE OF SPACE. THIS APPLICATION SHALL NOT BE A BINDING CONTRACT UNTIL THIS PAGE OF THE APPLICATION HAS BEEN SIGNED BY BOTH THE EXHIBITOR AND AN ACCEPTANCE LETTER HAS BEEN ISSUED BY CCI FOR THE SAME.
F. E-mail Address:__________________________________ G. Website:_______________________________________
2. Products & Services (check one):
Print Name___________________________________________ Signature____________________________________________ Title/Date____________________________________________
¨ ¨ ¨ ¨ ¨ ¨
Retailer Publisher Artist Distributor Other Non-Profit
Description_______________________________________ ________________________________________________
3. Adult Material (Material for ages 18+) :
Please keep the acceptance letter once received as proof of payment.
Please return this completed form to:
COMIC CON INDIA B – 130, Naraina Vihar, Delhi - 110028 Phone: (011) 45052004/05/07/08 info@comicconindia.com All payments by DD payable to Comic Con India Pvt. Ltd.
¨ I will have adult material for sale or display. ¨ I will not have adult material for sale or display.
Description (If displaying adult material) ________________________________________________
PLEASE NOTE: NO PROMOTIONAL MATERIAL OUTSIDE THE ALLOTTED STALL SHALL BE PERMITTED.
RULES AND REGULATIONS FOR PARTICIPATION IN MUMBAI FILM & COMICS CONVENTION 2012 1. PARTICIPATION: All prospective Exhibitors must complete the Exhibitor Application Form & abide by the Terms & Conditions of Mumbai Film & Comics Convention 2012 as specified below. The Organizers reserve the right to, at any time, issue other rules and regulations of participation to supplement these terms & conditions. The prospective Exhibitors should duly fill the Exhibitor Application Form and send it to the Organizers. It is advised to make a photocopy of the Application Form for your records. 2. PARTICIPATION CHARGES: (I) Stall(3m x 3m): Rs.45,000 per booth + Electricity + Service Tax (II) Stall(2m x 3 m): Rs.35,000 per booth + Electricity + Service Tax (III) Stall(3m x 1m): Rs. 25,000per booth + Electricity + Service Tax (IV) Table (2mx1m): Rs. 10,000 per booth + Electricity + Service Tax 3. ELECTRICITY / POWER CHARGES: The Organizers will provide electricity to all the exhibitors but shall not be liable for any loss or damage due to failure or interruption of electrical services. No Exhibitors will be allowed to install their own power socket for safety reasons. Power service connection and consumption charges are Rs. 1500/- (fixed) per stall, to be added to the cost of the stall. In case the exhibitor requires additional load, they will have to inform CCI 10 days prior to the event. All extra charges will have to be borne by the exhibitor. 4. PAYMENT: The non-refundable 100% advance participation charges must be sent along with the Application Form. The Application will only be considered valid and complete on receipt of this fee. Applicants can remit the amount to the following bank details: Company Name - COMIC CON INDIA PVT.LTD. Bank Name - AXIS Bank Ltd. Branch Address - E-9, Naraina Vihar, New Delhi - 110028. Account No. - 912020008669939 MICR Code - 110211057 IFS Code - UTIB0000644 Or Send a Demand Draft / cheque drawn in favor of Comic Con India Pvt. Ltd., New Delhi. 5. REFUND: Once application form with payment is received by CCI, no refund of fees will be made by CCI. In case of nonfulfillment of the contractual obligations by the Exhibitors, the Organizers reserve the right to retain the Exhibitors' property till all dues are settled in full. 6. ALLOCATION OF SPACE: The Organizers will allocate booth spaces to all Exhibitors on first come first serve basis only on receipt of completed application form along with requisite payments. Reasonable efforts would be made to accommodate Exhibitors' requests concerning specific booth sizes and allocation but cannot be made a condition of participation. However, the Organizers reserve the right to alter the floor layout, location of the allocated space and shape of the booth, if circumstances demand. 7. POSSESSION OF SPACE: Possession of space will be given only in the morning of the first day, 2 hours before opening of the fair. All additional structures, lighting, furniture, security and other equipment required by Exhibitors, must be taken only from the Official Contractors of the fair appointed by the Organizers. No compensation will be payable to the exhibitor for damage, loss or inconvenience so caused, except, where resulting from an act of negligence on the part of the Organizer. 8. CONSTRUCTION OF STAND / BARE SPACE: Exhibitors shall be provided with stands, with table, chairs, spot lights and fascia, depending upon stall size. The participants opting for Bare space in the application form will be provided the Bare space and they themselves shall be responsible for the construction and dismantling of stall(s) within the alloted time. Failure to do so will result in exhibitor bearing additional costs and penalties. The maximum limit of height for construction on Bare Space is 9 feet. The participants should not cross this limit while constructing their stalls on Bare Space. In case of violation of this limit, CCI reserves the right to remove the construction at the cost of the participants.
9. ENCROACHMENT: The Exhibitors will not be allowed to encroach on aisles or open space outside the allocated booth. The Exhibitors shall display or distribute promotional material only from the booth. The Organizers reserve the right to forcibly remove such material if they feel it is encroaching on the general space and the Exhibitor is subject to pay the penalty charges of Rs 500 per incident. 10. CAR PARKING: Exhibitors shall not be liable for parking. 11. OPERATION OF STAND: No stand should be left unattended during the fair. Staff of participants must be present at least an hour before the opening and half-an-hour after the close of the Fair. No activity in the opinion of CCI amounting to nuisance, annoyance will be caused by the participants. CCI shall have the right to take remedial action in such cases. Exhibitors must not obstruct passages, fire extinguishers, cable terminals for telephone connection, outlets for electricity and water must not be obstructed. No Construction or assembling is allowed once the exhibition time has started. Failure to have your exhibit ready can lead to penalties. 12. VACATION OF SPACE: On the last day of the convention, the Exhibitors must remove all exhibits and belongings within 1 hour from announcement. 13. SECURITY: The Organizers will not provide freight handling and shifting of exhibitors’ materials. The Organizers are unable to provide storage facilities for packing cases, surplus materials or other property of the Exhibitors. All expenses related to transport & storage would be borne by the Exhibitors. 14. FIRE PREVENTION: Participants will keep and maintain fire-fighting equipment within their stalls as per safety regulations. Arrangement of fire extinguishers in stall is the responsibility of the individual participants. 15. INSURANCE: The Exhibitors must cover all the costs and risks associated with the transport, display & removal of their exhibits and goods. Exhibitors must insure their exhibits & belongings against loss, damage, theft, fire or any other risks and third party insurance for the total duration, at their own cost. While the Organizers would employ adequate security and take all precautionary measures, the Organizers cannot be held liable for any loss, theft or damage. The Exhibitors must insure their exhibits in the manner they think fit. 16. ENTRY TO THE CONVENTION CENTERTwo Passes per stall shall be provided, which the exhibitors will have to collect on the first day from the registration desk. Entry to the venue shall only be allowed to the pass holders. 17. VIOLATION OF RULES: The Exhibitors must not cause any damage to the floor or structure. In case of damage the cost specified by the Organizers will have to be paid within two days from the date of closure of the Exhibition. Upon any breach or non-compliance of contract by the Exhibitors, the Organizers reserve the right to cancel the booth booking. In this eventuality the booth booking amount might be retained in part or full, by the Organizers. 18. INTERPRETATION: The decision of CCI shall be final and binding on the participant on the interpretation of the rules and regulations. 19. DISPUTES: All verbal agreements, permissions, individual approvals or special authorization shall be deemed to be valid only if confirmed in writing by the Organizers. In case of any dispute, all decisions will be subject only to the Jurisdiction of Delhi Courts only. 20. PLASTIC BAGS: As per order dated 7th August 2008 of Hon'ble High Court of Delhi, no exhibitor will use Plastic bags while promoting their goods, instead bags made from jute, cotton and recycled newspaper should be used. 21. SMOKING AND ANY OTHER NUISANCE FORBIDDEN: Spitting, smoking, committing nuisance of any kind or otherwise making any portion of the venue and other exhibition areas or furniture, walls, etc. dirty in any way is strictly prohibited and the applicant shall be responsible for any breach of these rules. 22. AUDIO/ AUDIO-VISUALS: Audio/ Audio-Visuals can be used in the stand area, provided the sound level in confined to the exhibitors booth to avoid spillover and resulting disturbance in adjoining booths. The sound level from an exhibitor's booth should not intrude or violate the rights of any of the adjacent exhibit areas. 23. PROHIBITED AND UNSUITABLE EXHIBITS: a. The Organizers reserve the right to prohibit exhibition, distribution or sale of any article including printed literature(s) which it considers unsuitable or objectionable and to confiscate it. b. The merchandiser or publisher will only be allowed to sell the merchandise and books registered under its company only until it is a retailer or distributor. The Organizers reserve the right to prohibit exhibition, distribution or sale of any such merchandise or books.
24. EXTRAS & SERVICE TIME: For any extra tables, chairs and racks, please contact our Vendor Stall located on the convention floor itself. Exhibitors will required to pay in cash at the booth for all extras as per actuals Please also note that since the convention floor is built from scratch, just 12 hours before the event. There can be loose ends which will be rectified during the event. For eg. There can be power fluctuations that can hamper power sockets or lamps. In such circumstances please direct all service requests or complaints to the vendor booth directly. Please note there can be a minimum waiting period of 1 hour for all service requests. Incase, the wait period goes beyond that, please get in touch with our staff immediately. 25. ISSUE OF INVOICE/CASH MEMO: As per tax laws, all exhibitors selling products/books will have to provide receipts to all customers for all items sold. In case individuals, ie. unregistered companies/business, please provide cash memos with each sale. 26. BANNERS AND HOARDING: The Exhibitors will only display in their booths as have been earlier disclosed in the Application Form. The Organizers can ask the Exhibitor to remove any works which they feel do not conform to the proposed programme of the Exhibitor. 27. COPYRIGHT: “Participants may kindly note that all necessary licenses for using copyright material from the relevant Copyright Societies e.g. Phonographic Performance Ltd. and the IPRS etc. shall be obtained and a copy of the same shall be kept for perusal of CCI. Anybody found infringing Copyright Act shall be personally liable to pay the penalty and indemnify CCI for such infringements.� 28. CANCELLATION: In the event of the natural disaster or if circumstances so warrant, the CCI reserves the right to postpone, alter or cancel the event. In case the event is cancelled before the inaugration, rentals collected shall be refunded at the earliest possible after making the necessary deductions as decided by CCI. Once the booking of the stall is made by the participant, same can not be canceled or altered. No refund of rental shall be made or adjusted against any other forthcoming fair under any circumstances.
Contact Us: B - 130, Naraina Vihar, New Delhi 110028 Ph : ( 011 ) 45052007, Fax : ( 011 ) 45052030 E-mail : info@comicconindia.com Website : www.comicconindia.com NITIKA ARORA +91-9953495581
NUPUR SHARMA +91-9953495590
SWATI JHA +91-7838891548
AKANKSHA JAIN +91-7838891549