Administrative Checklist for New PhD Students

• Deadlines for registration for doctoral studies: 31 July (autumn semester) 5 January (spring semester)

Please also send scans of all application documents to Christine Mensch.

Upon registering at the University, you will receive a student card (which has to be activated every semester in the Kollegienhaus) enabling you to benefit from the many discounts offered to students/ doctoral candidates.

Administrative Checklist for new PhD candidates upon arriving at the Swiss TPH

1. Visit the Student Administration Office (Christine Mensch, Student Coordinator) to take care of administrative details. Complete the Data Sheet PhD Student. 2. Go to the library to have your photo taken for the ID / access badge (dates (no appointment necessary): 4 Aug, 1 Sep, 6 Oct, 3 Nov, 1 Dec 2021, 9-11am) (library@swisstph.ch). 3. Collect your badge (and hand over deposit of CHF 100) from the main secretariat (Socinstrasse 57, ground floor). 4. Sign your work contract (available from HR) or PhD regulation (available from ET). Upon signing the contract or regulation you will receive an information package, including important material about security, job ticket for public transportation, etc. Read it carefully. 5. Make an appointment with the Swiss TPH medical services department (located at Socinstrasse 57, first floor, open until 2 p.m.) for your compulsory medical check-up, which is free of charge for the student, but paid for by the institute.

How to get a bank account (for foreign / scholarship PhD candidates) Please note that it is mandatory for all scholarship recipients to open a bank account so that the stipend can be transferred to the relevant accounts starting from the second month onwards. Cash payments will only be done in the first month.

We recommend to open a bank account either with Postfinance or UBS. Get in touch with christine. mensch@swisstph.ch to discuss the options.

The following documents have to be presented: • Identification paper (passport). • Copy of regulation with Swiss TPH • Swiss permit or document “Ermächtigung” (which was issued by our migration office for entering Switzerland) which shows the duration of the stay in Switzerland

After receipt of the first scholarship, it is possible the bank will block 200 CHF (or a similar amount) for safety reasons. Of course this amount will be reimbursed (some tax fees will be deducted) when leaving Switzerland. Scholarship holders are obliged to inform christine.mensch@swisstph.ch immediately about the bank account details.