WEXPO Hills 2023 Exhibitor Infoirmation

Robyne

PIONEER ROOM Exhibitors

DIAMOND Exhibitors

Located in the Pioneer Room

Located in the Diamond Showroom auditorium

Ticket sales and registration

Ticket sales and registration

www.wexpo.com.au

www.wexpo.com.au

Workshops and general registration are free.

Workshops and general registration are free.

Event HQ

Event HQ

The central control room for event management is the WEXFORD Room. Web www.wexpo.com.au

The central control room for event management is the Mango Tango Thai restaurant level 2. Web www.wexpo.com.au

Socials

Socials

www.facebook.com/thewexpo/ www.linkedin.com/company/ thewexpo

www.facebook.com/thewexpo/ www.linkedin.com/company/ thewexpo

Got something to share? Send it to: events@wexpo.com.au

Got something to share? Send it to: events@wexpo.com.au

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What can you do with your stand?

You are welcome to brand your exhibitor space for the best effect. We would recommend a pull up banner to place beside or behind your stand. There will be bags handed to Expo attendees so that they can carry any marketing collateral, promotional items etc.

Please note: nothing Is to be attached to the walls or other surfaces.

When can we bump in our items?

Bump in will commence on Tuesday, October 10, 5.30pm - 7.30pm and from 8am on October 11. You are able to access exhibitor areas during this timeframe. We recommend that you utilise this opportunity to bump in the majority of your equipment as there will be limited time for set up on Wednesday morning.

Please note: We do not recommend leaving any valuables overnight, please bring those with you on Wednesday morning.

Exhibitor space

Exhibitor spaces will be numbered and you will receive details fo your space location two days before the event.

When can we bump out our items?

Bump out will commence on Wednesday, October 11 at 4pm and we ask that your area be completely vacated by 5pm.

Other helpful information:

There will be barista coffee available to purchase throughout the day to keep your team caffeinated. You are welcome to attend the workshops and purchase tickets to the Breakfast and Lunch events however, we ask that there be someone always present at your space during the event to assist expo attendees. A great opportunity to get people to stop by your stand and chat is to offer a giveaway – this also assists you to collect the data of those visiting your stand. More at the blog www.wexpo.com.au

Programs

The official program with a guide to all exhibitor spaces will be available in stands at two locations.

Parking

There is ample parking in the parking below the venue and also in Castle Towers opposite the venue.

Video and Photos

WEXPO has engaged a professional video company and a professional photographer to record the day. Feel free say hello and ask for a snapshot of your exhibitors’ team.

Social media

WEXPO has engaged Buzz Web Media to manage our social media. We encourage all exhibitors to share their stories. Send to events@wexpo.com.au

Barista coffee will be available at the coffee cart

Success tips

Invite your customers

Do your clients or future customers know you’re exhibiting? Send out letters to relevant customers with show details, stand location and any offers. Why not buy some tickets to the event for your top 10 customers and give them away. You could even run a competition online via social media as an additional promotion.

Strike while its hot

Serious customers do not want to wait for information to be sent too long after the show has closed. You have a buyer literally waiting for you, capitalise on that opportunity by having simple and effective fact sheets ready to send.

Make them remember you

How will visitors remember you once they leave? Prepare yourself with handy giveaways, such as flyers, cards or fun branded objects like stress-balls. Always work towards being a memorable exhibitor for event attendees.

Look like you want to be there

Nobody likes approaching someone who seems tired, annoyed, bored or busy. An exhibition is a fantastic opportunity for you as a marketer - you should want to be there, so look like you want to be!

Post like everyone’s a follower

There is a lot of conversation happening online. Millions of people are constantly sharing, posting, liking and offering their opinion. Push your way into the conversation by using social media as a medium for sharing what is happening on your stand in real-time.

Overview of Timings for the day

Event Manager Support Partners

Wednesday, October 11 | Castle Grand 12-14 Pennant St, Castle Hill.

Media Partners

Tuesday, October 10

PR Partner

5.30pm - 7.30pm Bump in - Wexpo Exhibitors (Venue foyer and Pioneer Theatre).

Venue Partner

Wednesday, October 11

7.00am Venue access for event staff only (including catering).

Video Partner

Chamber breakfast (Rebellion Room) (guests are not to enter the venue before 7.30am).

Event Patron

8 .00– 9.00am Bump in - Wexpo Exhibitors (Venue foyer and Pioneer Theatre).

Social Media Partner

9.00am Wexpo opens

Venue open to the public from 9am (Venue foyer and Pioneer Theatre).

9.30 -10.00am Lee Ussher Workshop (Tribute room).

10.30 – 11.00am Farid Zaki Workshop (Tribute room).

11.30 – 12.00pm Tina Clark Workshop (Tribute room).

Mayor of the Hills Shire Council

Mayor of The Hills Shire Council

Dr Peter Gangemi

Event Patron

Event Patron