Interdepartmental Correspondence Sheet
Date:
8-22-2012
To:
James E. Craig, Police Chief
From:
Sergeant Dan Carder, Inspections Section
Copies to: Subject:
Ten Hour Shift Audit and Evaluation
Recently, the Inspections Section conducted an Audit and Evaluation of the ten hour shifts versus eight hour shifts for Patrol Officers in Districts Two, Three, Four, and Five. Officers assigned to units other than Patrol are not included in this evaluation. Due to reconfiguration which would lead to inaccuracies, District One and the Central Business Section are excluded from this review. THE FINAL PAGE IS A SUMMARY OF THE AUDIT AND EVALUATION INFORMATION. OBJECTIVE The objective of the audit is to compare data prior to and after ten hour shifts were implemented. This audit gauges the impact of the revised workday / off day schedule. SCOPE Data reviewed by the Districts was submitted from various sources, including: Assignment Reports; District Lineups; Fleet Management Monthly Mileage Reports; Fiscal and Budget Payroll Reports, as well as locally prepared forms. Areas reviewed include both operational and financial. Operational refers to the calls for service; single/double units; off time/sick time usage; and fleet usage/mileage. Financial refers to the cost of the officers’ incremental overtime; contingency overtime; court time; and shift differential. The evaluation period began with Pay Period 2 and ended with Pay Period 7 for 2011 (base line) and 2012 (new schedule). METHODOLOGY Each affected District submitted a summary report to Inspections Section. Operational Impact comparisons used data to examine calls for service and on duty officers available to respond. Number of units (single/double officer) available is also reviewed. Officers’ use of various accrued leave (off time) balances and sick time usage was examined. Personnel levels vary slightly from year to year in the affected districts and require a per officer average to accurately depict fluctuations in the off time/sick time usage for the evaluation period. Financial Impact refers to the cost of the officers’ incremental overtime; contingency overtime; court time; and shift differential. The specific cost of the overtime is documented in detail. Different personnel levels in the affected districts required a cost per officer average to accurately depict any fluctuation in cost in overtime for the evaluation period.