COMPACT’s See how COMPACT’s simple Visitor Access Control Visitorprotects Access Control efficiently your...
system
• business • visitors • staff, teachers, students or members
...just by using pen and paper!
READY SET GO!
• PRIVACY arrangement keeps
READY ... Register legitimate visitors upon arrival. The System incorporates carbonless copies.
visits confidential. Principle 4.1 of the National Privacy Principles states: An organisation must take reasonable steps to protect the personal information it holds from misuse and loss and from unauthorised access, modification or disclosure. Privacy has become an essential consideration. Here, thoughtful design incorporates privacy into the Visitor Access Control. Details for several visitors are entered on each page. However, the only information each visitor can see is their own. This confidentiality is crucial in the kind of situation where there may be... > Competing companies tendering for work; > Sensitive supplier issues; > Inquisitive employees checking visitors to management.
Nowadays, the need for security-consciousness is even greater than it ever was. SET ... Brief them on safety requirements; visitor signs to show that they have understood.
Whether you’re a school principal, head of a government department, a club manager or a business leader, you realise it’s up to you to anticipate and then reduce or eliminate risks to the people for whom you’re responsible: to the public, your staff, guests, students, members and legitimate visitors. Visitor Access Control is a quality procedure that allows you to protect your safety reputation - without a huge outlay in time or money.
GO ... Visitor wears pass as an ID badge while on your premises. When they leave, they return badge and sign out.
Because it’s paper-based, it can be used anywhere because it doesn’t rely on computers or even electricity. This makes it especially useful on construction sites or in out-of-theway locations.
• LEGITIMATE visitor or con-artist? Is
the person you see a LEGITIMATE visitor, or something else? Where there are lots of people on the premises, it’s difficult to tell who’s who without the kind of identification provided by the Visitor Access Control.
• A SAFE, secure “goodbye”.
Yet another invaluable feature of the Visitor Access Control is the time out column. It’s so much more than a mere leave-taking because you also build in more safety and security from the process that the Visitor Access Control sets up.
Best of all, the pass generated by your receptionist becomes the ID tag that the visitor wears!
And, until this section is signedout by each visitor, you know exactly who is still on the premises, and where, in case of an emergency or at closing time.
• VISITING whom? • WHOSE vehicle? • BRIEFED for safety? Does the visitor
know what your procedures are for health and safety? You have a duty of care to ALL visitors. Visitor Access Control ensures they’ve been briefed and their signature ensures that you’re protected.
This easy-to learn, easy-to-use system... • Protects the health and safety of visitors entering your premises; • Ensures privacy of visitor information collected on arrival; • Identifies visitors while on your premises; • Provides awareness of all visitors on site in an emergency; • Maintains the security of your staff, your students and teachers, your members and anyone else under your responsibility.
Supervising visitors Existing systems for supervision of visitors have mostly been informal, and therefore inadequate. They still left many opportunities that could cause you trouble, such as: • accidents TO your visitors • even harm BY them to your staff, Both of these could lead to the horrendous expense of court cases.
Move it! Having the visitor’s vehicle registration number lets security know who owns any vehicle, if it needs to be moved.
Having visitors nowadays implies a responsibility on your part to control their access to various parts of your premises, to maintain everyone’s safety and security. That’s why we’ve designed the “Visitor Access Control” - to help you maintain safety. It’s just one of our one-write systems that can be used as-is, or customised for your business, club, school or organisation.
One brief written entry covers many bases: How's this for easy? This convenient, paper-based Visitor Access Control system allows your receptionist or other designated staff member to quickly... 1. Register legitimate visitors upon arrival; 2. Brief them on relevant safety measures; 3. Issue them with a pass to wear as an ID badge while on your premises; 4. Sign them out at the end of their visit.
Knowing the name of the person being visited makes it easier to find the visitor in case of emergency.
Use it straight away! Your regular suppliers and staff members will quickly get used to this system. As part of our package, we supply a “how-to” manual - and even a sample letter explaining the system to your suppliers and staff. What about storage? Compact supplies this system with a sleek, protective desk folder that also has provision for holding other relevant papers for quick access.
True value for money! The consequences of espionage, sabotage and litigation for your business can run into millions. Even trying to insure your business against all such disasters could be prohibitively expensive. Buy this Visitor Access Control kit for under $100 and get• the intelligent, easy-to-use printed information system, • protection from harm for your visitors, • protection for yourself, your staff, teachers, students or members, • the presentation binder, -at the stroke of a pen! 150360
Ring us now for YOUR free trial version There’s no substitute for hands-on experience to see how well something actually works. Freecall 1800 777 508 now and we’ll despatch a sample of the Visitor Access Control register for you to trial at your premises. Then, when you’ve had an opportunity to assess the merits of the Visitor Access Control, you’ll have a better idea of whether an off-the shelf solution or a custom-made system is what you require.
Let’s talk about making your other tasks easier! Please also request our complimentary, no-obligation evaluation of your OTHER requirements for efficient business systems, including storage. It may be one of the smartest business decisions you will ever make!
4 TIPS for making your workplace a safer place • GOOD SIGNS: Make it easy and obvious for visitors to see where to park and where to go to reception. • SINGLE ENTRY POINT: Have just one entry point to your business for people who are not employees. • LOG VISITORS: Have a visitors’ logbook at reception. If there’s an emergency, you’ll know who is or was in your workplace. • CLOSE OPEN ENDS: Ask visitors how long they expect to stay on your premises, and note estimated duration.
Phone: 1800 777 508
Compact Business Systems Pty Ltd ABN 20 009 921 108 Brisbane: PO Box 368 Sumner Park Q 4074 Melbourne: PO Box 1411 Camberwell East Vic 3126 Adelaide: PO Box 225 Unley Business Centre SA 5061 Fax: (07) 3376 2001 Email: sales@compact.com.au www.compact.com.au
Visitor Sign-In Station Purpose built to complement Compact’s various sizes of ‘Visitor Sign-In’ books and help improve compliance with visitor sign-in procedures. 600 mm
600 mm
600 mm
600 mm
0 38 m m
280 mm
Order Ref: VSS-3
Wall mounted unit for large ‘Sign-In’ books.
Order Ref: VSS-1
Wall mounted unit for small ‘Sign-In’ books.
180 mm
600 mm
26 0
Order Ref: VSS-2
m m
Reception desk-top unit for small ‘Sign-In’ books. Close-up of wall brackets
• Provide a central point for visitor sign-in and sign-out. • Wall mount or reception desk top options. • Free-up valuable space on Reception Desk. • Wall mounted units have a display panel for site safety rules, notices or site map. • Supplied flat-pack to minimise freight cost. • Easy to assemble and wall mount. 161905 V
www.compact.com.au
Ph: 1800 777 508 Fax: (07) 3376 2001 Email: sales@compact.com.au