Event Planning Instructor Guide
TABLE OF CONTENTS Preface ..............................................................................................................................................6 What is Courseware? ................................................................................................................................ 6 How Do I Customize My Course? ............................................................................................................. 6 Materials Required ................................................................................................................................... 7 Maximizing Your Training Power .............................................................................................................. 7 Preface ............................................................................................................................................ 11 What is Courseware? .............................................................................................................................. 11 How Do I Customize My Course? ............................................................................................................ 11 Materials Required ................................................................................................................................. 12 Maximizing Your Training Power ............................................................................................................ 13 Module One: Getting Started ........................................................................................................... 15 Housekeeping Items................................................................................................................................ 15 The Parking Lot ....................................................................................................................................... 16 Workshop Objectives .............................................................................................................................. 16 Module Two: Types of Events ........................................................................................................... 17 Awards .................................................................................................................................................... 17 Charity..................................................................................................................................................... 18 Conferences and Seminars...................................................................................................................... 19 Holiday .................................................................................................................................................... 19 Case Study............................................................................................................................................... 20 Module Two: Review Questions.............................................................................................................. 22 Module Three: Brainstorming .......................................................................................................... 25 Determine the Event's Purpose............................................................................................................... 25 Determine a Theme ................................................................................................................................ 26 Page 7
Write Down & Review Ideas ................................................................................................................... 27 Determine a Date.................................................................................................................................... 28 Case Study............................................................................................................................................... 28 Module Three: Review Questions ........................................................................................................... 30 Module Four: Types of Entertainment .............................................................................................. 34 Games ..................................................................................................................................................... 34 Activities ................................................................................................................................................. 35 Speakers.................................................................................................................................................. 36 Performers .............................................................................................................................................. 37 Case Study............................................................................................................................................... 38 Module Four: Review Questions ............................................................................................................. 40 Module Five: Support Staff ............................................................................................................... 43 Security ................................................................................................................................................... 43 Valet........................................................................................................................................................ 44 Waiters/ waitresses ................................................................................................................................ 45 Clean up crew ......................................................................................................................................... 45 Case Study............................................................................................................................................... 46 Module Five: Review Questions .............................................................................................................. 48 Module Six: Technical Staff .............................................................................................................. 51 Visual Technician .................................................................................................................................... 51 Media Technician .................................................................................................................................... 52 Audio Technician ..................................................................................................................................... 53 Specialized Equipment Technician .......................................................................................................... 54 Case Study............................................................................................................................................... 54 Module Six: Review Questions ................................................................................................................ 56 Module Seven: Vendors ................................................................................................................... 59 Page 8
Food Vendor............................................................................................................................................ 59 Equipment Vendor .................................................................................................................................. 60 Decorations and Furnishing Vendors ...................................................................................................... 61 Photography/ Video Vendor ................................................................................................................... 61 Case Study............................................................................................................................................... 62 Module Seven: Review Questions ........................................................................................................... 64 Module Eight: Finalize the Plan ........................................................................................................ 67 Venue ...................................................................................................................................................... 67 Registration ............................................................................................................................................ 68 Entertainment ......................................................................................................................................... 69 Cuisine and DĂŠcor ................................................................................................................................... 70 Case Study............................................................................................................................................... 70 Module Eight: Review Questions ............................................................................................................ 72 Module Nine: Administrative Tasks .................................................................................................. 75 Create a Budget ...................................................................................................................................... 75 Branding and Marketing......................................................................................................................... 76 Insurance and Permits ............................................................................................................................ 77 Contracts................................................................................................................................................. 78 Case Study............................................................................................................................................... 79 Module Nine: Review Questions ............................................................................................................. 80 Module Ten: Get Organized.............................................................................................................. 83 Form a Team ........................................................................................................................................... 83 Timeline .................................................................................................................................................. 84 Checklists ................................................................................................................................................ 85 Backup Plans ........................................................................................................................................... 86 Case Study............................................................................................................................................... 86 Page 9
Module Ten: Review Questions .............................................................................................................. 88 Module Eleven: Post Event Activities ................................................................................................ 91 Survey ..................................................................................................................................................... 91 Share Media ............................................................................................................................................ 92 Send Thank You Notes ............................................................................................................................ 93 Start planning the next event! ................................................................................................................ 93 Case Study............................................................................................................................................... 94 Module Eleven: Review Questions .......................................................................................................... 96 Module Twelve: Wrapping Up .......................................................................................................... 99 Words from the Wise .............................................................................................................................. 99 Review of Parking Lot ........................................................................................................................... 100 Lessons Learned .................................................................................................................................... 100 Completion of Action Plans and Evaluations ........................................................................................ 100
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The fruit of your own hard work is the sweetest. Deepika Padukone Preface What is Courseware? Welcome to Courseware.com, a completely new training experience! Our courseware packages offer you top-quality training materials that are customizable, user-friendly, educational, and fun. We provide your materials, materials for the student, PowerPoint slides, and a takehome reference sheet for the student. You simply need to prepare and train! Best of all, our courseware packages are created in Microsoft Office and can be opened using any version of Word and PowerPoint. (Most other word processing and presentation programs support these formats, too.) This means that you can customize the content, add your logo, change the color scheme, and easily print and e-mail training materials.
How Do I Customize My Course? Customizing your course is easy. To edit text, just click and type as you would with any document. This is particularly convenient if you want to add customized statistics for your region, special examples for your participants’ industry, or additional information. You can, of course, also use all of your word processor’s other features, including text formatting and editing tools (such as cutting and pasting). To remove modules, simply select the text and press Delete on your keyboard. Then, navigate to the Table of Contents, right-click, and click Update Field. You may see a dialog box; if so, click “Update entire table” and press OK.
(You will also want to perform this step if you add modules or move them around.) Page 11
If you want to change the way text looks, you can format any piece of text any way you want. However, to make it easy, we have used styles so that you can update all the text at once. If you are using Word 97 to 2003, start by clicking the Format menu followed by Styles and Formatting. In Word 2007 and 2010 under the Home tab, right-click on your chosen style and click Modify. That will then produce the Modify Style options window where you can set your preferred style options. For example, if we wanted to change our Heading 1 style, used for Module Titles, this is what we would do:
Now, we can change our formatting and it will apply to all the headings in the document. For more information on making Word work for you, please refer to Word 2007 or 2010 Essentials by Courseware.com.
Materials Required All of our courses use flip chart paper and markers extensively. (If you prefer, you can use a whiteboard or chalkboard instead.) We recommend that each participant have a copy of the Training Manual, and that you review each module before training to ensure you have any special materials required. Worksheets and handouts are included within a separate activities folder and can be reproduced and used where indicated. If you Page 12
would like to save paper, these worksheets are easily transferrable to a flip chart paper format, instead of having individual worksheets. We recommend these additional materials for all workshops:
Laptop with projector, for PowerPoint slides
Quick Reference Sheets for students to take home
Timer or watch (separate from your laptop)
Masking tape
Blank paper
Maximizing Your Training Power We have just one more thing for you before you get started. Our company is built for trainers, by trainers, so we thought we would share some of our tips with you, to help you create an engaging, unforgettable experience for your participants.
Make it customized. By tailoring each course to your participants, you will find that your results will increase a thousand-fold. o
Use examples, case studies, and stories that are relevant to the group.
o
Identify whether your participants are strangers or whether they work together. Tailor your approach appropriately.
o
Different people learn in different ways, so use different types of activities to balance it all out. (For example, some people learn by reading, while others learn by talking about it, while still others need a hands-on approach. For more information, we suggest Experiential Learning by David Kolb.)
Make it fun and interactive. Most people do not enjoy sitting and listening to someone else talk for hours at a time. Make use of the tips in this book and your own experience to keep your participants engaged. Mix up the activities to include individual work, small group work, large group discussions, and mini-lectures.
Make it relevant. Participants are much more receptive to learning if they understand why they are learning it and how they can apply it in their daily lives. Most importantly, they want to know how it will benefit them and make their lives easier. Take every opportunity to tie what you are teaching back to real life.
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
Keep an open mind. Many trainers find that they learn something each time they teach a workshop. If you go into a training session with that attitude, you will find that there can be an amazing two-way flow of information between the trainer and trainees. Enjoy it, learn from it, and make the most of it in your workshops.
And now, time for the training!
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For every two minutes of glamour, there are eight hours of hard work. Jessica Savitch
Module One: Getting Started Creating an event is no small feat. It takes planning and understanding of the process. When planning an event, there are a multitude of tasks to consider. In this guide we will explore together how to effectively plan and produce an event.
Housekeeping Items Take a few moments to cover basic housekeeping items.
If you need an opening or a way to introduce the participants to each other, utilize the Icebreakers folder to begin or between breaks during the day.
Let participants know where they can find washrooms, break facilities, and fire exits.
Ask participants to turn off their cell phones or at least turn them to vibrate. If they must take a call, request that they do it outside.
Take this time to encourage the group to ask questions and make this an interactive workshop.
Write the words Respect, Confidentiality, and Practice on a piece of flip chart paper and tape it to the wall. Explain to participants that in order to get the most out of this workshop, we must all work together, listen to each other, explore new ideas, and make mistakes. After all, that’s how we learn!
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The Parking Lot Explain the concept of The Parking Lot to participants.
The Parking Lot is a visible place where you will “park” ideas that arise which are not on the agenda, may be off topic, or are better addressed outside of the program.
At the end of the session, we will review parked ideas and follow up, or make suggestions for your own investigation when you are back at work.
Suggestions for the trainer: 1. If you are working with a large group of participants, you may wish to nominate a recorder to park items as you are facilitating. 2. It’s a good idea to note the name of the contributor along with the parked item. 3. Items noted on the parking lot can be useful to you later as you plan future training sessions.
Workshop Objectives Research has consistently demonstrated that when clear goals are associated with learning, it occurs more easily and rapidly. With that in mind, let’s review our goals for today. At the end of this workshop, participants should be able to:
Understand the different types of events
Understand the planning process
Know how to organize your event
Understand how to organize your staff, and delegate to them effectively
Know what to do after the event
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By failing to prepare, you are preparing to fail. Benjamin Franklin
Module Two: Types of Events An event is a planned social occasion. Events can be small intimate family gatherings, or huge galas. You can have an event for charity, or for your baby’s first steps. Because the spectrum is so vast, there are of course many different types of events. In this section, we will review the most common types of events.
Awards An awards event, or an awards ceremony, is an event that gives out an award or awards, and awards ceremonies can vary in size and prestige. An example of an informal awards ceremony would be a group of co-workers gathering at a restaurant, and awarding funny awards to each other like “worst tie in the office.” An example of a formal awards event would be the Oscars. An awards ceremony is a way to honor a person, or multiple people. You can utilize this type of event in any setting, such as a corporate function, social club, etc.
Estimated Time
8 minutes
Topic Objective
Award
Topic Summary
Discuss Awards.
Materials Required
01 – Award
Planning Checklist
None
Recommended Activity
Discuss the types of awards you could give out. Each person in the group will create an award for the person sitting at their left. These awards can be
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serious or funny. Stories to Share
Share any personal or relevant stories.
Delivery Tips
Encourage everyone to participate.
Review Questions
What is an awards event?
Charity Charity events are events for a particular charity. These events can be geared towards awareness, or fundraising. Like the other events they can be intimate, like a small dinner, or lavish. Some charity fundraising events could consist of having a carnival, a car wash, or a fancy 4-course meal. Relay for life is a prime example of an informal charity fundraising event. At this event they raise awareness about cancer, and raise money to fund cancer research. A formal event is a function that is usually a black tie event. These can be dinners, dancing, celebrity auctions, and more. In 2012, George Clooney hosted the most successful dinner in the history of the American presidential campaigns for the reelection of Barack Obama. The event was held in George Clooney’s home, and had 150 guests. The dinner was prepared by renowned chef Wolfgang Puck. The price per plate was $40,000, and they were able to raise over $15 million dollars for the campaign according to CBS News.com
Estimated Time
8 minutes
Topic Objective
Brainstorming
Topic Summary
Discuss charity event ideas.
Materials Required
None
Planning Checklist
None
Recommended Activity
As a group get your creative juices flowing, discuss your favorite charities, and discuss different charity events that can be thrown to raise money for those charities. Try to be creative and think out of the box.
Stories to Share
Share any personal relevant stories.
Delivery Tips
Encourage everyone to participate.
Review Questions
A charity event can be held to raise money or to raise __________.
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Conferences and Seminars Conferences and seminars are meetings for discussion or training. Usually, they are offered in a large setting, like an auditorium and have speakers. These types of events can have singular or multiple speakers. They can incorporate an open forum or have a question and answer allotted time. A corporation can use this type of event to train new employees, or share new techniques for the employees’ job. They can also use this forum to get feedback from their employees on new implemented policies. A group such as a club or non-corporate organization can use this type of event for giving information to its members or getting feedback. An example would be Boy Scouts of America Troup Leaders collecting for a conference on new merit badges.
Estimated Time
8 minutes
Topic Objective
Conference about seminars
Topic Summary
Discuss conferences and seminars.
Materials Required
Flipchart/board and marker
Planning Checklist
None
Recommended Activity
As a group, discuss any conferences and seminars you have attended. What where the positive aspects of these events?
Stories to Share
Share any personal, relevant stories.
Delivery Tips
Encourage everyone to participate.
Review Questions
Can a conference be held for a non-corporate organization?
Holiday Holiday events are basically just social gatherings that relate to a specific holiday. This can include a corporate Christmas party, Cinco de Mayo celebration, or a New Year’s Eve masquerade gala. In most cases, these events are made to be fun occasions and informal. Holiday parties usually use themes to make them more interesting. A great Christmas office party could be the highlight of the work year for many employees. These parties can also be coupled with awards ceremonies and charity events.
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Estimated Time
5 minutes
Topic Objective
Party of your dreams
Topic Summary
Discuss planning a holiday event.
Materials Required
Flipchart/board and marker
Planning Checklist
None
Recommended Activity
As a group, brainstorm the perfect holiday party. What kind of entertainment would you include? Where would you have it?
Stories to Share
Share any personal, relevant stories.
Delivery Tips
Encourage everyone to participate.
Review Questions
What is a holiday party?
Case Study Jennifer feels like hosting a grand event will help her business gain recognition, and thus increase sales. Jennifer owns and runs the largest organic orchard in the county. On the orchard, they grow a variety of stone fruit and produce what she feels is the best cider in the state. She does a lot of business at the local farmer’s market, but she wants to expand. She believes in her product and wants her brand to be a household name. She tosses around a lot of different ideas and finally decides that a charity event would be great exposure for her company. She wants to find a local charity that does something relatable to her business. She does some research and finds a charity in her city that helps the elderly by providing groceries and hot meals. She contacts the charity and meets Lucy, who is just as excited about Jennifer’s proposition as Jennifer. Jennifer feels like this would be the best charity to help because she can also donate some of her products to the charity in addition to the money raised.
Estimated Time
5 minutes
Topic Objective
Outline the case study. Case study
Topic Summary Brainstorming.
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Materials Required
None
Planning Checklist
None
Recommended Activity
Discuss the outcome of the case study.
Stories to Share
Share any personal, relevant stories.
Delivery Tips
Encourage everyone to participate.
Review Questions
Why did Jennifer decide on a charity event?
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Module Two: Review Questions 1. Which of the following is a holiday event? a) b) c) d)
Christmas Party Easter egg hunt Thanksgiving dinner All of the above
All of the above are examples of holiday events. 2. Which of the following is true about conferences and seminars? a) b) c) d)
They are used for training They are offered in a large setting They can be used in a non-corporate setting All of the above
Awards events are events where an award or multiple awards are given to attendees. 3. What is an awards event? a) b) c) d)
An event where one or more awards are given out An event where only one award is given out An event where funds are raised for charity None of the above
An awards event, or an awards ceremony, is an event that gives out an award or awards. 4. Jennifer decided on what charity? a) b) c) d)
A charity that helps animals by providing food and shelter A charity outside of her city that provides groceries to families with children A charity in her city that helps the elderly by providing groceries and hot meals All of the above
Jennifer decides that a charity event would be great exposure for her company. She wants to find a local charity that does something relatable to her business. She does some research and finds a charity in her city that helps the elderly by providing groceries and hot meals.
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5. In the event that George Clooney hosted for Barack Obama, how much was charged per plate? a) b) c) d)
$15 Million $ 40,000 $ 30,000 $ 15,000
In 2012 George Clooney hosted the most successful dinner in the history of the American presidential campaigns for the re-election of Barack Obama. The event was held in George Clooney’s home, and had 150 guests. The dinner was prepared by renowned chef Wolfgang Puck. The price per plate was $40,000, and they were able to raise over $15 million dollars for the campaign according to CBS News.com. 6. Which is true about charity events? a) b) c) d)
They are used to raise money for charity They are used to raise awareness They can be formal or informal All of the above
Charity events are events for a particular charity. These events can be geared towards awareness, or fundraising. 7. Why did Jennifer decide to host an event? a) b) c) d)
She felt like it would gain recognition for her company Because she wanted to throw a party to have fun She has been involved in that charity for years None of the above
Jennifer felt like hosting a grand event will help her business gain recognition, and thus increase sales. 8. What is a seminar? a) b) c) d)
A meeting or gathering for charity A meeting or gathering for formal attire A meeting or gathering for the holidays A meeting or gathering for discussion or training
Conferences and Seminars are meetings or gatherings for discussion or training.
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9. Which of the following is true about an awards event? a) b) c) d)
Awards Events are only formal parties An awards event is an event where an award, or multiple awards are given to attendees Awards Events can only have one award None of the above
Awards events are events where an award or multiple awards are given to attendees. 10. What is a holiday event? a) b) c) d)
An event for Christmas An event for charity A social gathering related to a specific holiday None of the above
Holiday events are basically just social gatherings that relate to a specific holiday.
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He who is ever ready to live through difficulties with a calm spirit is never wrong, but always strong. Terry Mark Module Three: Brainstorming The most important part of an event is planning and organizing. In this section, we will discuss some of the different items that need to be planned. Many aspects of an event need to be thoughtfully planned. When planning, you have to determine the purpose and theme of the event. Determining the date when the event will be held is important. In addition, different ideas should be considered for event activities and decor. These are just a few items that need to go on your planning list, but many more aspects of an event that require planning.
Determine the Event's Purpose The purpose of an event is crucial, and can make or break an event. The purpose of the event is what makes the attendee want to come. The other aspects of the event are icing on the cake, but the purpose is the foundation of it. If you are throwing a charity event, then your job is easy! The purpose would be to either raise money, or raise awareness. If you are having a seminar, then you just need to decide what topic the participants will be discussing. If it were a holiday party, it would be for the holiday you want to celebrate. Of course, other event purposes could be applicable like: major life events, employee recognition, and awards ceremony just to name a few.
Estimated Time
7 minutes
Topic Objective
Determine the Event’s Purpose
Topic Summary
Discuss the importance of defining a purpose.
Materials Required
None
Planning Checklist
None
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Recommended Activity
As a group, try to discuss planning an event that does not have a purpose. Once complete, go around the group and ask each other if it is an event you would want to attend.
Stories to Share
Share any personal, relevant stories.
Delivery Tips
Encourage everyone to participate.
Review Questions
Why is it important to determine a purpose for an event?
Determine a Theme A theme of an event is the specific subject or idea on which the design of is based. The theme can make those who are on the fence about coming to an event, jump in! A theme could be a color, a movie, or anything else that you want to use to create the ambiance. A great theme can really boost attendance and excitement for an event. An event can have just one theme, or multiple themes can be combined. An example of this would be Purple Space Pirates. Granted that isn’t a great theme, but it is interesting. Here are a few theme ideas:
Carnival / Circus Winter Wonder Land I love the 80s Vegas / Casino Glamour Country Western Sports Victorian Elegance Alice in Wonderland Craft/DIY Party Purple Party
Estimated Time
8 minutes
Topic Objective
Determine a Theme
Topic Summary
Discuss determining a theme.
Materials Required
Flipchart/board and marker
Planning Checklist
None
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Recommended Activity
As a group discuss different theme options. Try to combine themes to get interesting results. Be creative.
Stories to Share
Share any personal, relevant stories.
Delivery Tips
Encourage everyone to participate.
Review Questions
What is a theme?
Write Down & Review Ideas Now is the fun part: creating ideas. At this time, you should know your purpose and your theme; now you can start coming up with your ideas. So, what ideas do you need to write down? At this phase, you can write down ideas about activities, decorating, entertainment, and food. This is not the time to decide everything you want to happen at the event and finalize it. This is the time when you brainstorm all of your ideas. Be as creative as possible. Brainstorming with others can help in this process. After you have gotten all of your ideas out, it’s time to edit them. You will start cutting the list until you have a cohesive and attainable list of ideas for the event. When you are cutting these ideas, you want to consider your estimated budget and consider your time frame. If you only have three weeks to plan an event, you probably are not going to be able to get engraved napkins. In that same way, if you have a budget of $30, an ice sculpture is out of the question.
Estimated Time
7 minutes
Topic Objective
Write Down &Review Ideas
Topic Summary
Discuss the process of creating ideas, and editing those ideas.
Materials Required
02 - Idea Crazy!
Planning Checklist
None
Recommended Activity
Complete the worksheet individually; discuss what your selections were with the rest of the group. Share reasons why you selected an item or why you did not select an item.
Stories to Share
Share any personal, relevant stories.
Delivery Tips
Encourage everyone to participate.
Review Questions
What ideas should you write down?
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Determine a Date Determining a date can be tricky because there are multiple things to consider. You want to give yourself enough time to reach all of your planning goals but not so much time that everyone forgets about the event. You want to schedule it on a day that is accessible to as many people as possible; most events are held on weekends. When planning the date, it’s advisable to avoid holidays because most people will want to spend that time with their families. You also want the time frame to be appropriate to the event. If you were hosting a formal dinner, eight o’clock would be a better time than five o’clock. By eight o’clock, the adults have had time to get off work, get ready, and make arrangements for their children if necessary. The whole premise here is that you are selecting a date and time that maximizes the number of attendees. There is no point in having an event if no one is there to see it.
Estimated Time
7 minutes
Topic Objective
Determine a Date and Time
Topic Summary
Discuss the importance of selecting an appropriate a date and time for an event.
Materials Required
03 - Perfect Timing
Planning Checklist
None
Recommended Activity
Complete the worksheet individually, and discuss your answers as a group.
Stories to Share
Share any personal, relevant stories.
Delivery Tips
Encourage everyone to participate.
Review Questions
Why is it important to determine an appropriate date and time?
Case Study (This is a continuation of the case study from Module Two.) Together, Jennifer and Lucy collaborate and come up with the idea to host a fall festival. They decide that they will have game booths, food booths, and an auction to help raise money. The festival will promote the charity, and the theme features the fruits and cider that the orchard produces. Together they decide that a Saturday in September would be the best date, and they want to hold the festival from noon to 7:00 pm. They feel like a Saturday is the best day of the week for a family function to take place, and September doesn’t Page 28
have any major holidays. They want to pick a time when the most people would be able to attend, so they chose the middle of the day. The event would also start late enough so that parents have time to get their kids ready. Jennifer is excited that helping this charity will also help her business.
Estimated Time
5 minutes
Topic Objective
Outline the case study.
Topic Summary
Case study
Materials Required
None
Planning Checklist
None
Recommended Activity
Discuss the outcome of the case study. Did you feel like they picked an appropriate theme, date, and time?
Stories to Share
Share any personal relevant stories.
Delivery Tips
Encourage everyone to participate.
Review Questions
Why did they pick noon to 7:00 as the time?
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Module Three: Review Questions 1. What should you avoid when determining the date of an event? a) b) c) d)
Holidays Weekends Themes None of the above
When planning the date, it’s advisable to avoid holidays because most people will want to spend that time with their families. 2. The ____________ of an event is crucial, and can make or break an event. a) b) c) d)
Date Theme Purpose None of the above
The purpose of an event is crucial, and can make or break an event. 3. What does the term Purpose mean? a) b) c) d)
The style of an event A reason for which something is done The most important part of the event None of the above
The definition of the word Purpose is the reason for which something is done or created for which something exists. 4. What ideas do you need to write down? a) b) c) d)
Activities Decor Food All of the above
At this phase, you can write down ideas about activities, decorating, entertainment, and food.
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5. What does theme mean? a) A reason for which something is done b) The style of something c) The award in the event d) None of the above A theme of an event is the particular subject or idea on which the style of something (such as a party or room) is based. 6. Which is true about an event’s theme? a) You can have one theme b) You can have multiple themes c) Themes can center on color d) All of the above An event can have just one theme, or multiple themes can be combined. 7. Once you have all of your ideas written down, then you have to____________. a) b) c) d)
Edit the list Get money for the party Select a date and time None of the above
Once you have all of your ideas written down, then you have to edit the list. 8. Why is determining a date and time tricky? a) b) c) d)
Because you don’t know your budget Because you don’t know what time people eat Because there are multiple factors to consider None of the above
Determining a date can be tricky because there are multiple things to factor in.
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9. Jennifer and Lucy decided to have what kind of entertainment? a) b) c) d)
A magician Game booths, and an auction A performance by a singer None of the above
They decide that they will have game booths, food booths, and an auction to help raise money. The festival will promote the charity, and the theme features the fruits and cider that the orchard produces. 10. Why did Jennifer pick a Saturday in September as her date? a) b) c) d)
Because she likes September Because that is the weekend she had available Because the charity was started in September Because they felt like that was the date that would allow the most amount of attendees
They felt like a Saturday was the best day of the week for a family function to take place, and September doesn’t have any major holidays.
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