GUIDELINES for Final Voyages, Photos, and Articles

Guidelines for Final Voyages

PROCEDURE

• When a member dies, please notify your station historian or rear commodore, who will notify the club secretary, webmaster, and the editor of Final Voyages. • The station historian will ask a member to write an obituary and obtain a photo, and the historian will send the material to the editor of Final Voyages.

LENGTH

• Write-ups should be a minimum of 250 and a maximum of 700 words.

ESSENTIALS

• The obituary should primarily honor the member’s involvement in the CCA. It should describe the member’s life and achievements in sailing, and his or her contributions to the sport and to the CCA. • Please include the year of birth and date of death. • Include BRIEF professional, military, and educational credentials, if desired. Obituaries written for newspapers or general-interest media are usually not appropriate for Final Voyages, but may be posted on the CCA website in the interim. • Sailing-related anecdotes are most welcome.

FORMAT

• Type single-spaced text in a Word file and italicize yacht names and book titles. Use only one space between sentences, provide full names rather than abbreviations, and do not use prolonged capitalization. • All text should be in one font style and free of formatting (other than italics for boat names and book titles). • Photos should be sent separately from the text file. Please do not embed photos in the Word file. • Please email the Word file and photos as email attachments. Alternatively, send the Word file and photos via Dropbox or WeTransfer (see Guidelines for Photos - Photo Submission for further information).

PHOTOS

• High-resolution, uncropped, digital images are best, sent in JPEG, or TIFF, format. • We can fix photos that are under- or over-exposed and do some color-correcting.

Out-of-focus shots are a problem, and rarely can we salvage low-resolution digital images. • For additional details about photos, see Guidelines for Photos.

DEADLINE - November 1, 2022

• Obituaries received after that date will be held for the next annual issue of Voyages.

Send Final Voyages Material to David Curtin, Editor: finalvoyages@cruisingclub.org or: dcurtin626@aol.com

Guidelines for Photos

OWNERSHIP

• Photos submitted must be your own or you must obtain the photographer’s permission and provide appropriate author credit. We are happy to give credit for photos published.

FORMAT

• High-resolution digital images (ideally set at 300 DPI or PPI, dots or pixels per inch) are essential. • TIFF and JPEG are the best digital formats. Please do not send other types of files without asking us first. • We can fix photos that are a little under- or over-exposed; do some color-correcting; and, rarely, improve low-resolution digital photos, but we cannot salvage out-of-focus images. • If you have only prints, slides, or negatives (for historical articles or obituaries), please have good digital copies made locally, then send us copies of the digital files.

IMAGE QUALITY and PHOTO SIZE

• When shooting digital photos, set your camera’s “Image Quality” and “Picture Size” to “High” or “Best.” Anything less, and the photos will likely be too small to use in print. • Please DO NOT send laser, inkjet, or desktop photo-printing software printouts; photocopies; newspaper or magazine pages; or any low-resolution digital images. Photos become unusable when scanned or digitally resampled. • To be sure your photo will print clearly, check the pixels by running your mouse over the image file in your browser, or right-click on the file itself and select “Properties” to see pixel counts. The relationship between digital image pixels and maximum print size is as follows: 600 x 900 pixels = 2 x 3 inches; 1200 x 1800 pixels = 4 x 6 inches; 2400 x 3000 pixels = 8 x 10 inches. The more pixels a photo has, the better the clarity will be when printed. • Please note that some online photo storage services automatically compress photos to a smaller file size. Read the fine print before using these services. Ideally you should save your best photo files on a drive that keeps them at their full, original resolution.

PHOTO EDITING

• We prefer photos NOT to have been edited, cropped, or color-corrected beforehand. • If you have edited the image at all, you should save it at the highest quality. Better still, save it as a TIFF, a lossless file setting. • If you decide you must edit the shot, please go easy, particularly on saturation and contrast. What looks good on screen can often look terrible in print.

PHOTO SUBMISSION

• Please limit the number of photos submitted to your 10 or 12 best images per article—easy to say, hard to do. • Please include a separate CAPTION LIST as a Word file, with BRIEF information for each image (location, people’s names, and boat names). Label each caption and image with a number or title that we can tie back to your article. Captions can easily be edited and refined once the article layout and design have been prepared, and it is difficult to know which photos fit your story most effectively without having a caption list upfront. • Send photo files as email attachments, or use a reputable web-based service such as Dropbox (dropbox.com) or WeTransfer (wetransfer.com). These are currently among the best electronic methods for sending many digital photos and other files at once. • If you submit photos by email, send a message describing how many emails with attachments will follow, then forward the image files in small batches. We will confirm all images received. • If an Apple user, please be certain files are JPEGs or TIFFs that are Windows- and PC-compatible.

Guidelines for Articles

LENGTH

• From 1,000 to 3,500 words. Any article in excess of 3,500 words will be returned to the author to be edited.

FORMAT

• Word document with no embedded formatting or photos. Please send photos separately. • Type single-spaced text, italicize yacht names and book titles, and use only one space between sentences. • If you use word-processing software other than Word, please “Save As” or “Export” to convert your file into Word. • Include dates and miles covered on your trip. • Send files as email attachments, or upload via Dropbox or WeTransfer along with your photos (see Guidelines for Photos - Photo Submission for further information).

STYLE GUIDE

• For authors new to Voyages, we can supply a comprehensive Voyages Style Guide. It will help us immeasurably if you look at this prior to submitting your article.

AUTHOR BIO and BOAT INFORMATION

• Please include a short sailing-oriented biographical sketch and good digital photo of the author, the boat’s home port, and the author’s CCA station. • Please note the station for each CCA member named in your article in the following format: Name (BOS/GMP). • Include a brief description of your boat and, if possible, any other boat(s) mentioned in your article, including home port, designer, builder, model, and year launched.

MAPS and CHARTS

• Please include a digital image or photocopy of a map or nautical chart showing the places you visited, with your route clearly marked.

DEADLINE FOR 2023 ISSUE - November 1, 2022

• Manuscripts submitted after the deadline will be held for the following year.

Send Articles and Photos to: Voyages Editors - Ami and Bob Green voyages@cruisingclub.org or: amigreen17@icloud.com