Conference Notes Meeting Outlines Class of 2024

CROSBY SCHOLARS CN #1 OUTLINE, CLASS OF 2024

DUE DATE: MARCH 31, 2023

ADVISOR INSTRUCTIONS

Use this outline to guide your conversation in your initial meeting with the scholar. Keep for your records. Review the Crosby Scholars Senior Roadmap and Advising Calendar provided by Crosby Scholars staff. After the meeting, submit Conference Notes 1 Form to confirm the scholar has fulfilled this requirement.

MEETING OUTLINE BY TOPIC GOAL

Confirm

High School Enrollment and Graduation Date

Remind the scholar the Senior Program is Portal driven. Log in to the Crosby Scholars Student Portal

To have accurate data. Advisor reports school enrollment and projected graduation date on the Conference Notes 1 Form. Scholar edits the Crosby Scholars Student Portal. Review plans if the scholar is graduating early.

To confirm that scholar and parent contact information is accurate. The scholar's email address displayed in the portal should be the email address the scholar checks most often. Place an emphasis on Parent 1 - They will be copied on emails. Ask scholar if they need assistance navigating the Portal. Share the Student Portal Guide with them.

Review Senior Year Course Selection

Complete Think Like a Senior (TLS) Requirement

Review Senior Program requirements listed on the back of the Crosby Scholars Senior Program Roadmap

Communicating with the Senior Program

Explore Standardized Testing Plan

To confirm scholar is enrolled in the most challenging courses in which they can succeed. Stress the importance of continuing with challenging courses their senior year. Ensure they will fulfill graduation requirements, and encourage them to contact their school counselor to discuss their senior year schedule, if needed.

To confirm a plan to complete this Junior Program requirement. Juniors must attend one TLS session and they register through their Crosby Scholars Student Portal During TLS, juniors will be introduced to building a target list of colleges and decision plans to prepare them to create a plan for applying that suits their goals and preferences View dates here

To develop a plan to fulfill Senior Program requirements. Help your scholar to know the difference between Senior Program requirements and expectations. Guide seniors through the challenges and celebrations from spring of the junior year through graduation. Senior year is a journey of seasons.

To review the ways the Senior Program shares information with scholars and families. Communication methods include email and text messages, the student portal, the Crosby Scholars website, and monthly newsletters. Remind scholars they are encouraged to contact the Senior Program, Financial Aid, and Advising Teams via email and phone calls.

To ensure the scholar knows how to check the most up-to-date information at each college regarding testing requirements and options. Help them decide about testing with their target colleges in mind Inform them that there are exceptions to test-optional and test-flexible admission. Review fairtest.org with them. Encourage them to take advantage of FREE test prep through Crosby Scholars and/or by practicing online prior to the March 7 ACT statewide administration View February Crosby test prep dates here

Discuss the importance of visiting college campuses and complete the college fair/college visit requirement.

Begin Paying for College Discussion

To help scholars fully investigate schools before applying and especially before enrolling. Emphasize a college that seems ideal by reputation or online can make a much different impression in person. Remind them that ruling a college out is just as significant as confirming their interest. Assist the scholar with scheduling a campus visit. The list of spring college visits with the Program staff will display in the portal. Resources: BigFuture's Campus Visits: Know Before You Go; CTCL Four Tips for a Productive Campus Visit, How to Prepare for a College Fair TikTok; NACAC's What you Need to Know for In-Person Fairs and What you Need to Know for Virtual Fairs

To encourage scholars to explore the family's ability to pay for college and what financial assistance is available. It is important for scholars to talk to their parents/guardians now about paying for college as they develop their target list of colleges. Schedule an appointment with the Crosby Scholars Financial Aid team. Share this article and view resources here.

Advisor's Role

Review Finish the FAFSA Parent Agreement

February + March Junior Program Events

CROSBY SCHOLARS TO-DO LIST

To help the scholar engage with and realize the full benefits of meeting with a Crosby Scholars Advisor. Explain in detail the various ways the advisor can assist the scholar including developing a target list of colleges, completing college applications, reviewing essays, communicating with colleges, fulfilling program requirements, and securing funding to pay for college. Help the scholar identify ways the advisor can assist them with their individual needs. View the role and responsibilities here.

To encourage scholar to discuss the Finish the FAFSA Parent Agreement with their parent and have their parent either choose to Agree or Disagree The FAFSA is the FREE Application for Federal Student Aid. Share the value of a parent choosing to Agree by reviewing the FAQ sheet, and explain the three different ways a parent can sign the agreement.

View Advising Calendar here to review program events with the Scholar.

Attend one Think Like a Senior (TLS) Session*

Read Monthly Newsletter

Update Activities Resume in Crosby Scholars Student Portal

Submit Online College Fair/College Visit Form*

Submit Online Community Service Form*

Register to attend FREE Crosby Scholars Test Prep

*Requirement

GENERAL TO-DO LIST

Register/Prepare for ACT after March test, if recommended

Register/Prepare for the SAT (optional), if recommended

Update or create a CFNC account

Discuss paying for college with parent/guardian

Schedule campus visits during school holidays

Attend school and focus on performing well in class

If you have questions or need guidance, contact the Crosby Scholars Advising Program at advising@crosbyscholars.org or Student-Selected Advisor Specialist, Cindy Zimmerman, at czimmerman@crosbyscholars.org. Conference Notes 1 will display as an alert in the Crosby Scholars Student Portal until the form has been submitted to the Program and entered into the database by Crosby Scholars staff Most Crosby Scholars Student Portals are updated within three days of receipt

CROSBY SCHOLARS CN #2 OUTLINE, CLASS OF 2024

DUE DATE: MAY 31, 2023

ADVISOR INSTRUCTIONS

Use this outline to guide your conversation in your next meeting with the scholar. Keep for your records. Review the Crosby Scholars Senior Roadmap and Advising Calendar provided by Crosby Scholars staff. After the meeting, submit Conference Notes 2 Form to confirm the scholar has fulfilled this requirement.

CONFERENCE NOTE #1 TOPICS TO REVISIT: GOAL

Review Spring entries displayed in the Crosby Scholars Senior Program Roadmap

Discuss the importance of visiting college campuses and demonstrate interest in schools

To confirm a plan to complete each junior spring entry. Help the scholar create and execute a plan to fully utilize the spring semester to prepare for the upcoming college application season If scholar has volunteered for at least 5 hours, have scholar submit the community service form during your meeting

To help scholars fully investigate schools before applying and to demonstrate interest in schools. Assist scholar with scheduling summer and fall campus visits Share Open House dates as they become available If scholar has completed the requirement, have scholar submit the CF/CV Form during your meeting

Confirm Standardized Testing Plan

To ensure the scholar knows current testing requirements and options at target colleges. Review scholar's current scores and how they compare to first year profiles at target colleges to create a testing plan. Review future ACT + SAT test dates and test-prep opportunities with their target colleges in mind. Visit fairtest.org. Scholars applying to test-optional schools have time to decide whether or not to submit test scores provided they didn't enter school names when they registered to take the tests.

MEETING OUTLINE BY TOPIC GOAL

Determine First-Generation Status

Review Mid-Year Academic Profile

To ensure that first generation status is correct. Invite conversation about being a first gen student Inform the scholar of Crosby Scholars scholarships for firstgen scholars and review guides and services available to guide first-gen students and families through the admission and financial aid processes

To ensure scholar knows their GPA and understands what colleges will see when they apply to college. The scholar should keep in mind their GPA, courses taken, and grades earned as they build a balanced target list of colleges. Stress the importance of junior year performance in the admissions process. Remind scholar it is the year when most students take more challenging classes and it will be the most recent full-year performance before applying to college. Confirm the scholar is enrolled in the most challenging senior year courses in which they can succeed and alert scholar that colleges will review their senior year courseload.

Build a Balanced Target List

Review College Decision Plans

To help scholar confirm what colleges they will to apply to. Scholars must know their current academic profile to evaluate match and consider their preferences to evaluate fit. Encourage the scholar to use these tools to research colleges: CollegeBoard College Search Tool, Big Future's Choosing the Right College for You, College Scorecard | U.S. Department of Education, College Navigator | College Search Tool to identify schools. Review the categories: likely + target + reach schools. It is important to only include schools the scholar would be happy to attend.

To confirm scholar understands each decision plan and what they will commit themselves to in choosing how to apply. Confirm scholar understands the timeline of the admission cycle for each. Review the various college decision plans and help the scholar consider which decision plan is best for them.

Review College Application Types

Discuss Potential Majors and Areas of Interest + Relate this to Target List

To ensure scholar is aware of the various college application types, and how to use them for greatest efficiency in applying. Encourage scholar to create an account in alliance with their target list of colleges Introduce ways to apply to college for free, including but not limited to, College Application Week through CFNC and Common App fee waivers Encourage the scholar to check the school's website for the most current information on application types accepted.

To assist students in thinking about academic areas of interest that they might want to focus on in college as a major. Have a conversation with the scholar about their academic interests and to reassure students that it is perfectly normal NOT to have a specific major when they enter college To educate students interested in majors such as nursing, business, etc about a possible second (after admission) competitive process they will face in order to pursue those majors at certain schools To remind the scholar to ensure colleges on their target list offer potential majors that interest them by looking up the list of majors on the individual college websites they are considering To encourage the ASVAB as a no-cost investment in better understanding their strengths and interests, and remind scholar that they will not be contacted to enter the military if they take this test Encourage scholars to visit the FREE ASVAB Career Exploration Program to align skills and interests with post-secondary options. College Board's The Ultimate Guide to Choosing a Major

Begin Understanding College Costs + Scholarship Search

Review Crosby Scholars Guide to Letters of Recommendation

To help scholar begin to understand and consider college costs while creating a target list of colleges. Understanding the Cost of Attendance (COA) of colleges is an important step in determining affordability and creating a plan to pay for college Using a Net Price Calculator can help scholars understand how much a college may cost them after financial aid has been awarded Understanding college costs will allow them to make a smarter financial choice about which schools to pursue. Explain how scholarships can help them and their family pay for college and become familiar with ways to search for scholarships

To help scholar select people who know them well and advise them to choose people who can speak to their growth as a student, an athlete, or as a school leader To emphasize that the student should submit only the number of recommendations that a college requests! It is important to ask permission to give their recommender's name and contact information and ask far enough in advance to allow time for a quality recommendation Consider asking core subject teachers (in person) before they leave for summer break and explain why they asked that teacher. Remind scholars that recommendations can make a huge difference in their application so if they are optional at the colleges under consideration, the scholar should still submit them.

Review Senior Academy Pathways

CROSBY SCHOLARS TO-DO LIST

review academies pathway document

read monthly newsletter

To assist scholars in proactively deciding which Senior Academies will be the most helpful for them to attend To explore with students which pathway best reflects their needs and to remind them that they are required to attend one academy and are encouraged to attend all academies they believe will benefit them Often times it can be very helpful for a scholar to attend academies over the summer when they tend to have fewer commitments Registration opens via the student portal in May Academies begin in June

update activities resume in Crosby Scholars Student Portal

submit online College Fair/College Visit Form*

submit online Community Service Form*

receive Class of 2024 t--shirt

*Requirement

GENERAL TO-DO LIST

register/prepare for ACT and/or the SAT

draft a balanced target list of colleges

update or create a CFNC, Common App, etc accounts

continue paying for college discussion w/parent/guardian

schedule campus visits + research fall Open House dates ask teachers for letters of rec before summer break

If you have questions or need guidance, contact the Crosby Scholars Advising Program at advising@crosbyscholars.org or Student-Selected Advisor Specialist, Cindy Zimmerman, at czimmerman@crosbyscholars.org. Conference Notes 2 will display as an alert in the Crosby Scholars Student Portal until the form has been submitted to the Program and entered into the database by Crosby Scholars staff Most Crosby Scholars Student Portals are updated within three days of receipt

CROSBY SCHOLARS RISING SENIOR SUMMER OUTLINE, CLASS OF 2024

ADVISOR INSTRUCTIONS

Use this outline to guide your summer communication with the scholar. Keep for your records. Review the Crosby Scholars Senior Roadmap and Advising Calendar provided by Crosby Scholars staff. No conference notes are due during the summer. Scholar should review this outline to prepare for the fall.

CONFERENCE NOTE #1 TOPICS TO REVISIT: GOAL

Review Senior Program requirements listed on the back of the Crosby Scholars Senior Program Roadmap

Discuss the importance of visiting college campuses and complete the college fair/college visit requirement

Confirm Standardized Testing Plan

To confirm a plan to fulfill Senior Program requirements during the summer when scholars tend to have fewer commitments. Utilize the rising senior summer to fulfill program requirements including submitting community service and cf/cv forms and attending 1 Senior Academy

To help scholars fully investigate schools before applying and to demonstrate interest in schools. Assist scholar with scheduling summer and fall campus visits. Share Open House dates as they become available. Emphasize that college visits can help students decide whether to apply and not to confirm what they believe they already know Ruling out colleges is as important as ruling in colleges

To ensure the scholar knows testing requirements and options at target colleges. Discuss scholar's current scores and how they compare to first year profiles at target colleges to create a testing plan. Review future ACT + SAT test dates and test-prep opportunities Remind scholar at test-optional schools they have until they submit their applications to decide whether or not to submit test scores

CONFERENCE NOTE #2 TOPICS TO REVISIT: GOAL

Finalize a Balanced Target List

Review College Decision Plans + College Application Types + Deadlines

Review Senior Academies Pathways

To help scholar finalize what colleges they would like to apply to. Encourage the scholar to use these tools: CollegeBoard College Search Tool, Big Future's Choosing the Right College for You, College Scorecard | U.S. Department of Education, College Navigator | College Search Tool Remind scholar to look at acceptance rates, first year profiles, and compare middle 50% stats to their own academic profile. Access the building your target list academy recording here - scholars can earn academy credit.

To assist scholar with confirming a decision plan and application type to ensure they understand what they are committing themselves to in choosing how to apply and doing so with greatest efficiency. Encourage the scholar to enter the fall with a plan to adequately prepare for and to meet application deadlines.

To register for Senior Academies that best reflects their needs. Remind them of the requirement to attend one academy and encourage them to attend all academies they believe are beneficial Often times it can be helpful for a scholar to attend academies over the summer when they tend to have fewer commitments View the academy offerings here View the summer academy schedule here Access the campus visits academy recording here - they can earn academy credit

Review Summer entries listed in the Crosby Scholars Senior Program Roadmap

To confirm scholar has a plan to complete each summer roadmap entry. Encourage the scholar to fully utilize the rising senior summertime to ease the stress and pressure of the fall application process

Complete Residency Determination (RDS)

Create Application Accounts

Write Drafts of College Essays

Update Activities Resume

Rising Senior Summer

To confirm that scholar is a resident of North Carolina. RDS enables a student to use one residency determination for admissions applications to multiple NC public 2- and 4-year colleges and universities and to demonstrate residency for state aid programs consideration at all (public and private) North Carolina colleges and universities. Scholars must complete this process before filling out admission applications to 2- & 4-year public colleges in North Carolina. Promote the July 25 senior academy.

To prepare to begin the process of applying to college. After identifying which applications scholar may use to apply to the schools on their target list, scholars can begin creating accounts this summer. Coalition Application, CFNC, Common Application, Common Black College Application, Questbridge, Universal College Application, and others. These websites offer guidance on the application process and make it easy to apply to many colleges using one application.

To confirm the application requirements at each school on target list. Scholar should research if essays are required at their target schools. Help scholars choose which essay prompts are best for them to address. Encourage them to receive assistance from the various Crosby Scholars essay review services that display in the student portal as each service becomes available. Summer Academies: Essay Writing 101 on 6/6 + Essay Writing 201 on 8/3 - attend the live academy or view the recording.

To confirm scholar's most recent activities and awards are displayed on their resume. Help the scholar identify which activities best represents them and prepare to transfer those entries onto the college application. It is not likely there is enough room to include all resume entries on a college application. It is most important for the scholar to demonstrate the positive impact they have had on their community by their participation in their activities.

To encourage scholar to fully utilize the summer prior to their senior year. Some ways to maximize your rising senior summer include: visiting college campuses; choose admission essay topics and write drafts; creating accounts such as CFNC, Common App, etc.; fulfilling academy requirement; submitting RDS; submitting college fair/college visit form; submitting community service form; taking the ACT and/or SAT; and more! Stay in contact with your Crosby Scholars Advisor over the summer.

CROSBY SCHOLARS TO-DO LIST

attend senior academies

read monthly newsletter

update activities resume in Crosby Scholars Student Portal

submit online College Fair/College Visit Form*

submit online Community Service Form*

stay in contact with your Crosby Scholars Advisor

*Requirement

GENERAL TO-DO LIST

register/prepare for ACT and/or the SAT

confirm a balanced target list of colleges

create application accounts CFNC, Common App, etc

choose admission essay topics + write drafts

schedule campus visits + research fall Open House dates

Complete Residency Determination (RDS)

If you have questions or need guidance, contact the Crosby Scholars Advising Program at advising@crosbyscholars.org or Student Selected Advisor Coordinator, Cindy Zimmerman, at czimmerman@crosbyscholars.org.

CROSBY SCHOLARS CN #3 OUTLINE, CLASS OF 2024

DUE DATE: SEPTEMBER 29, 2023

ADVISOR INSTRUCTIONS

Use this outline to guide your conversation in your next meeting with the scholar. Keep for your records. Review the Crosby Scholars Senior Roadmap and Advising Calendar provided by Crosby Scholars staff. After the meeting, submit Conference Notes 3 form to confirm the scholar has fulfilled this requirement.

CONFERENCE NOTE #2 + SUMMER TOPICS TO REVISIT: GOAL

Discuss the importance of visiting college campuses and demonstrate interest in schools

Review Senior Academy Pathways

Complete NC Residency Determination (RDS)

To help scholars fully investigate schools before applying and to demonstrate interest in schools. Assist scholar with scheduling fall campus visits Share Open House dates as they become available Help scholar submit the college fair/visit form during your meeting

To assist scholars in proactively deciding which senior academies will be the most helpful for them to attend. Explore with scholars which pathway best reflects their needs and to remind them that they are required to attend one academy and are encouraged to attend all academies they believe will benefit them

To confirm that scholar is a resident of North Carolina. RDS enables a student to use one residency determination for admissions applications to multiple NC public 2- and 4-year colleges and universities and to demonstrate residency for state aid programs consideration at all (public and private) North Carolina colleges and universities It is a short list of questions and it's a one-time task Watch the Intro to RDS academy here

MEETING OUTLINE BY TOPIC GOAL

Review Fall entries displayed in the Crosby Scholars Senior Program Roadmap

Review End-of-Junior Year Academic Profile

To confirm a plan to complete each senior fall entry including fulfilling Senior Program requirements. Help the scholar execute a plan to fully utilize the fall semester to complete the college application season and to complete Program requirements.

To ensure scholar knows their GPA and understands what colleges will see when they apply to college. Review the transcript or transcript record report provided by the Program. The scholar should note their cumulative GPA, courses taken, class rank, and test scores (when applicable) as they submit applications. Remind scholar that colleges will review their senior year courseload or mid-year grades.

Log in to the Crosby Scholars Student Portal Communicating with the Senior Program

To confirm that scholar's contact information and school enrollment are accurate. The scholar's email address displayed must be the one they check most often. (Having an accurate email address is essential to the success of our scholarship software that will launch this fall.) Access the Student Portal Guide as needed. Confirm the text message agreement status is yes. We find that receiving text messages is an efficient way for the scholars to remain connected to the Program.

To confirm scholar understands the various ways to communicate with the Senior Program including reading the monthly newsletters and weekly email and text messages. Scholars may contact the Senior Program by texting 336 725 5371 or emailing seniorprogram@crosbyscholars org

MEETING OUTLINE BY TOPIC GOAL

Understand and Consider College Costs

Confirm Balanced Target List of Colleges

Confirm College Application Types + Decision Plans

To help scholar continue to understand and consider college costs while finalizing a target list of colleges and to stress the importance of scholars talking to their parents/guardians now about paying for college. Reviewing the Cost of Attendance (COA) of colleges and using a Net Price Calculator are important steps in determining affordability and creating a plan to pay for college

To confirm the scholar has a current and balanced target list of colleges. Scholars should add colleges to your "My Colleges" tab on the Common App and review "Questions" section required to complete apps Check-in with counselors and teachers writing recommendations and provide them with new information about your summer experiences or updates to your target list.

To ensure scholar is aware of the various college application types, and how to use them for greatest efficiency in applying Encourage scholar to create an account in alliance with their target list of colleges Introduce ways to apply to college for free, including but not limited to, College Application Week through CFNC and Common App fee waivers. Encourage the scholar to check the school's website for the most current information on application types accepted. Confirm decision plan best for the scholar.

Discuss Demonstrated Interest

Begin Applying to College

Review Scholarship Announcements at School

CROSBY SCHOLARS TO-DO LIST

register for and complete Senior Academy read monthly newsletter

To explore ways a scholar can demonstrate interest in a college and learn more about the college while seeking a best fit choice. Some colleges factor demonstrated interest in the admission decision. They believe you are more likely to enroll if you engage with them more often. Demonstrating interest in a college is easy and you'll learn more while doing so

To help scholars prepare to be the most informed and competitive applicant they can be. Review the most recent class profile for each college on list. After confirming application type and decision plan that is best for the scholar, identify application deadlines and enter on calendar. Review the essay review + 1:1 essay coaching provided by the Senior Program. Finish drafting essays. Then begin completing ED and EA applications. Note CFNC's college application week.

To encourage scholars to discover how scholarship opportunities are shared at school. Each high school has a scholarship coordinator who shares scholarship announcements. Sometimes scholars must demonstrate their interest in a scholarship by speaking with their school counselor especially if they wish to be the school's scholarship nominee. Review the scholarships page on Naviance.**

GENERAL TO-DO LIST

check-in with counselors/teachers writing recommendations complete NC RDS online form

update activities resume in Crosby Scholars Student Portal

submit online College Fair/College Visit Form* submit online Community Service Form*

begin completing Early Decision + Early Action apps

*Requirement

connect Common App account to Naviance** register + prepare for ACT and/or the SAT (optional) schedule campus visits + research fall Open House dates research how scholarships are announced at school

If you have questions or need guidance, contact the Crosby Scholars Advising Program at advising@crosbyscholars org or Student Selected Advisor Coordinator, Cindy Zimmerman, at czimmerman@crosbyscholars org Conference Notes 3 will display as an alert in the Crosby Scholars Student Portal until the form has been submitted to the Program and entered into the database by Crosby Scholars staff. Most Crosby Scholars Student Portals are updated within three days of receipt. **Charter school scholars do not have Naviance accounts.

CROSBY SCHOLARS CN #4 OUTLINE, CLASS OF 2024

DUE DATE: DECEMBER 15, 2023

ADVISOR INSTRUCTIONS

Use this outline to guide your conversation in your next meeting with the scholar. Keep for your records. Review the Crosby Scholars Senior Roadmap and Advising Calendar provided by Crosby Scholars staff. After the meeting, submit Conference Notes 4 form to confirm the scholar has fulfilled this requirement.

MEETING OUTLINE BY TOPIC GOAL

Request and then review your high school transcript

Confirm Graduation Date

Review deadlines for upcoming Senior Program Requirements

To confirm the high school transcript is accurate. By reviewing the high school transcript, the scholar will see the information that will be shared with college admissions representatives Some scholars will be required to report their grades and classes on their college applications or on the Self-Reported Academic Record (SRAR) and referencing the transcript ensures the scholar will report this information accurately

To confirm the graduation date. We first asked scholars this question on CN 1 last February By October, seniors have met with their school counselor and we find that many scholars finalize their graduation date during this meeting Therefore, we ask the scholars for the second and final time to confirm their graduation date

To complete Senior Program requirements.

The deadline to submit a community service form is January 31. The deadline to fulfill the Senior Academy requirement is December 1. The deadline to submit the college fair/visit form is December 1.

Review College Application Week (CAW)

Apply to College

Student Naviance Account (WSFCS only)

Common App + Student Naviance (WSFCS only applying via CA only)

To confirm a plan to apply to these colleges (view the list) during CFNC's college application week and have the application fee waived. Scholars needing assistance with application fees should speak to their school counselor or contact the college directly. To participate in CAW, scholars must access the CFNC application hub through their CFNC account.

To help scholars be the most informed and competitive applicant they can be. After confirming application type and decision plans that is best for the scholar, identify application deadlines and finalize essays via the essay review service provided by the Senior Program. Complete and submit rolling, ED and EA applications Begin regular decision app preparation College List Tracking Card

To help scholars learn the value of using their Student Naviance account. To get started with college applications in Naviance Student, build an application list (Colleges I’m Thinking About list), and request transcripts and teacher letters of recommendation After you build an application list and request documents, track document submission status and update application details Move colleges from Colleges I’m Thinking About list to Colleges I’m Applying to list Access the College App Product Reference Guide here.

To help scholars who are applying to college via the Common App link their CA to Student Naviance. Access the Common App Matching Quick Guide here. Naviance is now being used to send transcripts and teacher recommendations to the colleges you are applying to through Common App! Scholars must log into their Naviance account via Clever or Google apps (through WSFCS school account).

MEETING OUTLINE BY TOPIC

Review Potential Admission Decisions

Continue Understanding and Considering College Costs

Create FSA ID

Submit the CSS Profile (if required)

Apply for Crosby Scholars Scholarships - starting on November 1

Research Other Scholarship Opportunities

To make sure that the scholar understand each decision option and the next step actions required by each decision. Final decisions include accepted and denied Being deferred or waitlisted are not final decisions meaning a scholar will receive a decision later in the process unless they decline to remain on the waitlist.

To help scholar continue to understand and consider college costs while applying to college. Reviewing the Cost of Attendance (COA) of colleges and using a Net Price Calculator are important steps in determining affordability and creating a plan to pay for college

To begin the process of applying for financial aid. Scholars who plan to submit a Free Application for Federal Student Aid (FAFSA) in December must first create a Federal Student Aid ID (FSA ID) which is a username and password used to complete the FAFSA and provide access to other Federal Student Aid functions. A parent and scholar need separate FSA IDs.

The CSS Profile is an application used by colleges and scholarship programs to award non-federal institutional aid. Scholars may complete the application in their senior year starting on October 1 Schools may have different deadlines - be sure to check with each school you are applying to A list of participating school is available online. Some schools may also require divorced or separated parents to complete separate applications. Visit cssprofile.org

To secure funding to pay for college. After November 1, review the Crosby Scholars Scholarship Handbook to identify scholarships for which the scholar meets the criteria and to set a timeline to apply for each scholarship Scholars apply for these scholarships through a link displayed in the Crosby Scholars Scholarship Handbook.

To encourage the scholar to discover other scholarship opportunities in addition to Crosby Scholars Program opportunities. Review Crosby Scholars' Outside Scholarship Database. Encourage the scholar to seek scholarship opportunities announced at their high school by the school’s scholarship coordinator. Sometimes scholars must demonstrate their interest in a scholarship by speaking with their school counselor especially if they wish to be the school's scholarship nominee. Review the scholarships page on Naviance **

CROSBY SCHOLARS TO-DO LIST

fulfill Senior Academy requirement

read weekly email + monthly newsletter

update activities resume in Crosby Scholars Student Portal

submit online College Fair/College Visit Form*

submit online Community Service Form*

continue completing Early Decision + Early Action apps

*Requirement

GENERAL TO-DO LIST

connect counselors/teachers to recommendations

create Federal Student Aid(

connect Common App account to Naviance**

prepare for ACT and/or the SAT (optional)

schedule and attend remaining campus visits research outside scholarships

If you have questions or need guidance, contact the Crosby Scholars Advising Program at advising@crosbyscholars org or Student Selected Advisor Coordinator, Cindy Zimmerman, at czimmerman@crosbyscholars org Conference Notes 4 will display as an alert in the Crosby Scholars Student Portal until the form has been submitted to the Program and entered into the database by Crosby Scholars staff. Most Crosby Scholars Student Portals are updated within three days of receipt.

**Charter school scholars do not have Naviance accounts.

CROSBY SCHOLARS WINTER OUTLINE, CLASS OF 2024

ADVISOR INSTRUCTIONS

Use this outline to guide your winter conversation with the scholar. Keep for your records. Review the Crosby Scholars Senior Roadmap and Advising Calendar provided by Crosby Scholars staff. No conference notes are due. The next advising period with conference notes begins on February 1.

CONFERENCE NOTES #4 TOPICS TO REVISIT

Review deadlines for upcoming Community Service Requirement

Continue Applying to College

Link Common App + Student Naviance (WS/FCS only applying via CA only)

Update Student Naviance Account (WS/FCS only)

Continue Understanding and Considering College Costs

Create FSA ID

Submit the CSS Profile (if required)

To

GOAL

To complete Senior Program requirements. The deadline to submit a community service form is January 31

To help scholars be the most informed and competitive applicant they can be. Confirm application type, decision plans, application deadlines, and finalize essays via the essay review service provided by the Senior Program. Complete and submit rolling, ED, EA and regular decision applications and track these application submissions on the College List Tracking Card

To help scholars who are applying to college via the Common App link their CA to Student Naviance. Access the Common App Matching Quick Guide here. Scholars send transcripts and teacher recommendations to the colleges they are applying to through Naviance! Scholars must log into their Naviance account via Clever or Google apps (through WSFCS school account)

To help scholars continue using their Student Naviance account. After scholar builds an application list and request transcripts and teacher letters of recommendation, they track document submission statuses and update application details. Move colleges from Colleges I’m Thinking About list to Colleges I’m Applying to list. Access the College App Product Reference Guide here.

To help scholar continue understanding and considering college costs while applying to college. Reviewing the Cost of Attendance (COA) of colleges and using a Net Price Calculator are important steps in determining affordability and creating a plan to pay for college

To begin the process of applying for financial aid. Scholars who plan to submit a Free Application for Federal Student Aid (FAFSA) which opens on December 31, they must first create a Federal Student Aid (FSA) ID which is a username and password used to complete the FAFSA and provide access to other Federal Student Aid functions. A parent and scholar need separate FSA IDs.

The CSS Profile is an online application used by colleges and scholarship programs to award non-federal institutional aid. Scholars may complete the application in their senior year starting on October 1. Schools may have different deadlines - be sure to check with each school you are applying to A list of participating school is available online Some schools may also require divorced or separated parents to complete separate applications Visit CSS Profile

MEETING OUTLINE

Apply for Financial Aid by submitting the FAFSA

Apply for Crosby Scholars Scholarships

Research Other Scholarship Opportunities

Apply for Winston-Salem Foundation Scholarships

To ensure the scholar knows how to check the most up-to-date information at each college regarding financial aid forms required and knows the importance of submitting the forms as early as possible. Seek the assistance of the Crosby Scholars Financial Aid team. Families may complete and submit their 2024-25 FAFSA beginning December 31.

To secure funding to pay for college. Review the Crosby Scholars Scholarship Handbook to identify scholarships for which the scholar meets the criteria and to set a timeline to apply for each scholarship. Scholars apply for these scholarships through a link displayed in the Crosby Scholars Scholarship Handbook Make note of the two deadlines: January 10 and April 15

To encourage the scholar to discover other scholarship opportunities in addition to Crosby Scholars Program opportunities. Review Crosby Scholars' Outside Scholarship Database. Encourage the scholar to seek scholarship opportunities announced at their high school by the school’s scholarship coordinator. View the Researching Scholarships & Resources webinar here.

To secure funding to pay for college. Encourage students to complete the WSF One-Stop Scholarship Application to be considered for over 140 scholarship funds The application opens on January 1 and is due April 1, 2024 for most merit-based scholarships, and July 1, 2024 for financial need-based scholarships. Additionally, scholars may apply for other scholarships through the WSF which require separate applications.

Check Admission Portals + Email regularly

Submit Honors College/Program Applications

CROSBY SCHOLARS TO-DO LIST

To encourage scholars who have submitted college apps to confirm all required materials have been received by each college. Emphasize checking their email regularly. If schools need materials or more information as they’re reviewing applications, they will contact the scholar via email. Guide scholars to act quickly if materials are missing. Scholars are often notified of admission decisions through these same portals

To encourage scholars to research the honors college or honors program at the schools on their target list and to confirm if a separate application is required or what additional materials are required There are often many benefits offered to students who are admitted to honors colleges and honors programs aside from enrolling in more challenging classes Scholars should research these options

GENERAL TO-DO LIST

confirm mailing address displayed in portal is current read weekly email + monthly newsletter update student Naviance** account submit Crosby Scholars scholarship applications submit online Community Service Form* prepare for mid-year and end-of-course exams

*Requirement

connect counselors/teachers to recommendations

create FSA ID

continue submitting admission applications

apply for financial aid - submit FAFSA and/or CSS Profile submit outside scholarship applications check admission portals + email regularly

If you have questions or need guidance, contact the Crosby Scholars Advising Program at advising@crosbyscholars org or Student Selected Advisor Coordinator, Cindy Zimmerman, at czimmerman@crosbyscholars org

**Charter school scholars do not have Naviance accounts

CROSBY SCHOLARS CN 5 OUTLINE, CLASS OF 2024

DUE DATE: MARCH 28, 2024

ADVISOR INSTRUCTIONS

Use this outline to guide your conversation in your next meeting with the scholar. Keep for your records. Review the Crosby Scholars Senior Roadmap and Advising Calendar provided by Crosby Scholars staff. After the meeting, submit Conference Notes 5 form to confirm the scholar has fulfilled this requirement.

CONFERENCE NOTES WINTER TOPICS TO REVISIT GOAL

Finish Applying to College

Update Student Naviance Account (WS/FCS only)

To help scholars be the most informed and competitive applicant they can be. Finalize essays Complete and submit remaining rolling and regular decision applications and track these application submissions on the College List Tracking Card and in Naviance

To help scholars continue using their Student Naviance account. Confirm scholar has entered each college application submitted and each decision received to date. If the scholar has confirmed a final college enrollment decision, assist them with updating their college enrollment status in their Crosby Scholars Student Portal, and remind them to notify other colleges that they are declining their offers of admission.

Continue Understanding and Considering College Costs

Check Admission Portals + Email regularly

To help scholars continue understanding and considering college costs while making an enrollment decision. Reviewing the Cost of Attendance (COA) of colleges and using a Net Price Calculator (NPC) are important steps in determining affordability and creating a plan to pay for college. It is best to use individual college’s NPC which is linked to the college’s website

To encourage scholars to confirm all required materials have been received by each college and to view admission decisions. Emphasize checking their email regularly. If schools need materials or more information as they’re reviewing applications, they will contact the scholar via email. Guide scholars to act quickly if materials are missing. Scholars are often notified of admission decisions and may accept an offer of admission through these same portals.

Create FSA ID

Apply for Financial Aid by submitting the 2024-25 FAFSA

To begin the process of applying for financial aid. Scholars who plan to submit a Free Application for Federal Student Aid (FAFSA) which opened on December 31, must first create a Federal Student Aid (FSA) ID which is a username and password used to complete the FAFSA and provide access to other Federal Student Aid functions A contributor (parent) and scholar need separate FSA IDs

To ensure scholars knows how to check the most up-to-date information at each college regarding financial aid forms required and know the importance of submitting the forms as early as possible. Seek the assistance of the Crosby Scholars Financial Aid team Families complete and submit the 2024-25 FAFSA

Submit the CSS Profile (if required by your college/program)

To

The CSS Profile is a financial aid form used by some colleges and scholarship programs to award non-federal institutional aid. A list of participating school is available online. Scholars only submit the CSS Profile if they are applying to one of these schools or programs The application opened on October 1 Schools may have different deadlines - be sure to check with each school you are applying to Some schools may also require divorced or separated parents to complete separate applications Visit CSS Profile for more information

Apply for Crosby Scholars + Other Scholarships

Apply for Winston-Salem Foundation Scholarships

Review Admission Decisions and Outcomes

To secure funding to pay for college. Review the Crosby Scholars Scholarship Handbook to identify the remaining scholarships for which the scholar meets the criteria and to set a timeline to apply for each through a link displayed in the Crosby Scholars Scholarship Handbook Make note that the next deadline is April 15 Seek scholarship opportunities announced at the scholar’s high school and review Crosby Scholars' Outside Scholarship Database. View the Researching Scholarships & Resources webinar here.

To secure funding to pay for college. Encourage students to complete the WSF One-Stop Scholarship Application to be considered for over 140 scholarship funds. The application is due April 1, 2024 for most merit-based scholarships, and July 1, 2024 for financial need-based scholarships Additionally, scholars may apply for other scholarships through the WSF which require separate applications For more information including how to apply, view the webinar here

To help scholars understand each decision and the next step actions required by each decision. Admit (regular, spring, conditional) and deny are final decisions Defer and Waitlist are not meaning a scholar will receive a final decision later in the process unless they decline to remain on the waitlist

MEETING OUTLINE BY TOPIC GOAL

Visit (or revisit) College Campuses + Attend Admitted Student Programming

Share Performance Reminders

Plan to Apply for the Crosby Scholars Last

Dollar Grant

CROSBY SCHOLARS TO-DO LIST

To help scholars fully investigate schools before enrolling. Encourage the scholar to schedule spring campus visits or attend admitted student programming either on campus or in your community to help scholar narrow down the options and then assist with making a final enrollment decision.

To ensure scholars knows the importance of staying focused in their last semester. Remind them that offers of admission are conditional upon review of the final high school transcript so scholar must keep performing at the same competitive level throughout the school year. Remind them to update their colleges if there are any changes in their senior spring semester courses.

To ensure scholars are aware of the Crosby Scholars Last Dollar Grant funding. Scholars who submit a FAFSA or Federal Student Aid Estimator are eligible to apply for the Crosby Scholars Last Dollar Grant The application will open in April via the Crosby Scholars Student Portal The LDG is need-based aid Complete the quick worksheet to help scholars understand the LDG

GENERAL TO-DO LIST

confirm scholar’s name is displayed in portal accurately read weekly email + monthly newsletter update student Naviance** account submit Crosby Scholars scholarship applications by 4/15 enter final post-secondary plan in Crosby Student Portal add date of senior celebration to calendar once announced

finish submitting admission applications

apply for financial aid - submit FAFSA + Profile (if required) apply for scholarships announced by your high school apply for scholarships through the W-S Foundation check admission portals + email regularly attend admitted student day to help you make a decision

If you have questions or need guidance, contact the Crosby Scholars Advising Program at advising@crosbyscholars.org or Student Selected Advisor Coordinator, Cindy Zimmerman, at czimmerman@crosbyscholars.org. Conference Notes 5 will display as an alert in the Crosby Scholars Student Portal until the form has been submitted to the Program and entered into the database by Crosby Scholars staff Most Crosby Scholars Student Portals are updated within two days of receipt **Charter school scholars do not have Naviance accounts

CROSBY SCHOLARS CN 6 OUTLINE, CLASS OF 2024

DUE DATE: MAY 31, 2024

ADVISOR INSTRUCTIONS

Use this outline to guide your conversation in your final meeting with the scholar. Keep for your records. Review the Crosby Scholars Senior Roadmap and Advising Calendar provided by Crosby Scholars staff. After the meeting, submit Conference Notes 6 form to confirm the scholar has fulfilled this requirement.

MEETING OUTLINE BY TOPIC GOAL

Confirm College Enrollment Decision and Complete Enrollment Steps

Make final update to Student Naviance Account (WS/FCS only)

Confirm Financial Aid Plan

College Decision Day is May 1. Encourage scholar to attend admitted student programming and talk to current students, professors, and student support offices to finalize an enrollment plan. Accept one offer of admission on or before May 1 and notify other colleges that you are declining their offer of admission. Pay enrollment deposit and complete the enrollment steps.

To help scholars finish their Student Naviance account. Confirm all applications submitted and decisions received display in the account and on the College List Tracking Card Indicate enrollment decision and update Crosby Scholars Student Portal, Naviance, Crosby Advisor, school counselor, and teachers/other adults who wrote recommendations for the scholar

To ensure scholars have considered financial aid offers in final college enrollment decision-making. Remind them to review and compare the Financial Aid offers from all colleges they were admitted to, and schedule an appointment with the Crosby Scholars Financial Aid Team if they need assistance with award interpretation or comparison. If the scholar is expecting a Financial Aid offer but has not yet received it, encourage them to check the Financial Aid section of their admitted student’s portal to confirm no outstanding requirements are delaying their Financial Aid offer.

Apply for Crosby Scholars Last Dollar Grant

Attend Senior Honors Celebration on April 22

To secure funding to pay for college. Scholars who submitted a FAFSA or Federal Student Aid Estimator are eligible to apply for the Crosby Scholars Last Dollar Grant. Review the application requirements and assist them with applying through the link provided in their Crosby Scholars Student Portal

To help celebrate the Class of 2024. Each spring, the Program hosts an event to celebrate the current seniors Invitations will be sent to scholars and families. Learn more about this celebration in spring semester emails and newsletters. Each senior in attendance is recognized individually.

Apply for Winston-Salem Foundation Need-Based Scholarships

Visit Financial Aid Office

To secure funding to pay for college. Encourage students to complete the WSF One-Stop Scholarship Application to be considered for need-based scholarships and submit it by the July 1, 2024 deadline. (Remember, The Foundation’s merit-based deadline was April 1, 2024.) Remind students to contact WSF’s Student Aid Manager at (336) 604-5031 or Crosby Scholars Financial Aid Team if they need assistance.

To determine if additional funds are available. Remind students to check with their financial aid office at the beginning of each semester to ask if there are unclaimed funds for which they may be eligible.