4 minute read
IT induction
from Induction Pack
Information technology acceptable use policy
Use of the Practice’s IT Systems is granted subject to the terms of the IT Acceptable Usage Policy (AUP). The AUP contains clauses regarding the use of computers,Internet, e-mail, login accounts, remote access tools, telephones, mobile telephones, voice mail, removable storage devices, data protection and more.
This forms part of the Practice’s Employment Policy and can be found on the HR site within Dr Johnston, our Intranet.
You should have already signed it to say that you accept and will abide by those terms during your employment.
Staff who fail to comply with the AUP may be subject to disciplinary action.
Accessing IT systems
To access the Practice’s IT Systems, you must use your own account. The username for your account normally takes the form of your first initial and surname, separated by a dot, for example j.bloggs.
Your account will be created in time for your first day of employment, and you will be granted appropriate access rights for your role. Your email address will normally be your username followed by @cundall. com, e.g. j.bloggs@cundall.com You will be provided with an appropriate desktop or laptop PC.
Applications
Cundall invest heavily in up to date IT Software. We take care to ensure that your PC is stable and operates as efficiently as possible by managing security, updates, software installations and licensing for you.
In addition to the latest MS Windows and Office software, your “standard build” Cundall PC will contain a number of other productivity tools including PDF creation software, CAD viewers, collaboration software and tools specific to your discipline.
Applications can be installed from the ‘Cundall Application Catalog’. This contains hundreds of applications which will install on your pc, some are free, some are licensed and require approval.
IT security
Do not share your login and never give your password to anyone else (apart from IT if required for troubleshooting).
IT security training is available and mandatory, please ask your team, or IT for details.
Always Lock your screen when away from your PC.
Never let any non Cundall employee use your Cundall Laptop or mobile device.
Do not sign up to personal websites with your Cundall email address (please use your personal one).
Getting help
Guidance regarding the use of the Practice’s IT Systems can be found on the Dr Johnston IT site under “User Guides and Documents”. You can also find instructions here for using the Service Desk Portal, in case you run into problems and need to request assistance from the IT team. For assistance with use of Engineering applications, it may be necessary to consult with your discipline lead.
If you experience major loss of access to systems or applications and need to speak to someone urgently, please call the centralised IT helpdesk on +44207 438 1700.
Finally, if you have any suggestions or comments on IT systems and services at Cundall, please raise them via your local representative on the IT User Forum.
You can find more information including a list of representatives on the appropriate section of the Dr Johnston IT site.
Sustainability
Sustainability is fundamental to Cundall. We will provide our clients with practical advice and solutions which: reduce the environmental impact of buildings, and provide better spaces for the people who inhabit them.
We do so while providing safe, comfortable and healthy workplaces for our employees and believe that all employees play a key role in achieving our social and environmental goals.
In terms of our own carbon footprint, we have been monitoring and reporting it since 2012, when we became the first consultancy to be endorsed as a One Planet Company. We strengthened this in 2018 by becoming the only consultant to have a science based target (SBT). In 2020, we obtained the Carbon Trust certification, ensuring carbon neutrality across all scopes.
To this end, our Sustainability Policy confirms that we will:
Develop and encourage solutions to improve the environmental performance of every project we work on, by considering practical ways to reduce greenhouse gas emissions, energy and water consumption, natural resource depletion, waste to landfill and pollution.
Develop and encourage solutions that provide better spaces for people through consideration of daylight, comfort, glare, internal air quality and connectivity to nature.
Provide our staff with the skills, knowledge and enthusiasm to deliver practical environmental solutions through a strong commitment to training.
Provide environmental leadership to the building industry through an active contribution to research and development, presenting at conferences and seminars, lecturing at universities and participation in key industry bodies.
Reduce the environmental impact of our own operations by managing our energy and water consumption, encouraging use of cycling and public transport, recycling waste as well as launching our internal office fit out guide and sustainable procurement policy..
Implement and maintain our ISO14001 Environmental Management system in all offices.
Report transparently on our environmental and social performance each year and make this freely available on our website.
In line with our commitment to staff development and in support of our overall sustainability objectives, we provide to all employees the opportunity to enrol in our Cundall diploma. With 10 modules, each lasting one month, the course is designed to cover the core sustainable design topics and give participants a broad understanding of issues, trends and solutions required to educate partners and clients.
We report on our progress against our sustainability objectives at an individual level through our annual appraisal process and, organisationally, with the publication of an annual Sustainability Report.
Our offices are designed with sustainability and wellness principles at their core. We have volunteer “SusTeams” in every office improving our daily functions and taking responsibility for improvements such as the purchase of renewable energy for the office, reducing office waste e.g. crisp packet recycling pilots (with Terracycle), the making of ecobricks and participating in the practice’s Mental Health First Aid program.
The dedicated Sustainability Site on our intranet, Dr. Johnston, provides full details of our approach to sustainability, together with training and reference materials, our annual Sustainability Report and sustainability news from the construction and property sectors.
