WEDDINGS AS INDIVIDUAL AS YOU ARE
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WEDDINGS AS INDIVIDUAL AS YOU ARE
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CONTENTS A DAY TO REMEMBER..................................................................................................................... P3 OUR WEDDING PACKAGE.............................................................................................................. P4 CIVIL CEREMONIES........................................................................................................................ P5 ROOM FOR EVERYONE.................................................................................................................. P6 TOAST THE HAPPY COUPLE............................................................................................................. P7 MENU SELECTOR.......................................................................................................................P8-11 YOUR WEDDING IN A BOX.......................................................................................................... P12 PLANNING YOUR PERFECT DAY..................................................................................................... P13 BOOKING TERMS AND CONDITIONS.......................................................................................P14-15 CONTACT DETAILS....................................................................................................................... P17
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WEDDINGS AS INDIVIDUAL AS YOU ARE
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A DAY TO REMEMBER... Hallmark Hotel Bournemouth offer a venue that is as individual as you are, with licensed ceremony rooms and a choice of five event rooms to suit any requirements. Tailor making your day from start to finish is what we excel in, making sure that you as a couple feel relaxed and comfortable throughout your wedding experience. Attention to detail and personal service are second to none. With specially selected food and drinks packages, we can create a day that’s as individual as you are. Hallmark Hotel Bournemouth has been completely transformed into a stylish, contemporary hotel – perfect for your big day. Host your fabulous wedding in one of our impressive function rooms and relax amid the pure luxury and interior design touches around the hotel. You can be assured of a warm welcome by a team of staff passionate about making your day special.
Holding a civil ceremony license, the hotel can host your event from beginning to end ensuring your day is as special as it deserves to be. Should you require any further information, please call us directly on 01202 751000. We look forward to hearing from you.
Kind regards,
The Wedding Team
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OUR WEDDING PACKAGE Hallmark Hotel Bournemouth Wedding Package includes the following: • Complimentary double executive room and Champagne for the bride and groom* • Linen table dressings • Use of cake stand and knife • A dedicated team of wedding organisers • Bespoke menu and drinks packages • A selection of impressive function suites • Special accommodation rates for guests - from £80 per double room including full English breakfast and use of spa • Private gardens providing a perfect setting for your wedding photographs
ADDITIONAL ARRANGEMENTS If you have additional requirements to make your day more bespoke, we will happily recommend specialists that can assist.
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*Day and evening receptions only
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CIVIL CEREMONIES We can offer a Civil Marriage Ceremony to allow you to celebrate your wedding under one roof. The ceremony can be carried out in various rooms, and we’d be happy to advise you on your options. We can also help to liaise with the Register Office in Bournemouth. Ceremony Rooms: The Shiraz Suite Seating for 100 guests Cost to hire £300.00
The Chenin Suite Seating for 50 guests Cost to hire £200.00
the merlot suite Seating for 200 guests Cost to hire £500.00
The room hire charges include a separate venue to meet with the registrar prior to the ceremony and a complimentary flower arrangement in keeping with your colour scheme for the registrar’s desk. We can also advise you on timings and help you with music choices. The room hire rates quoted are exclusive of the fee payable to the registrar.
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ROOM FOR EVERYONE... All function suites are listed below with recommended numbers to help you choose the one most suitable for your particular occasion, whether it is small and intimate or a large gathering of family and friends. The MERLOT Suite
The SAUVIGNON Suite
The SHIRAZ Suite
EVENING RECEPTIONS
A contemporary choice for clients requiring a larger event facility, with it’s own private bar and reception area. The Merlot Suite is located on the ground floor with direct disabled access. This room has a light, airy and modern feel and is completely self contained.
Adjacent to a pleasant garden area with a spacious reception and private bar facilities. The Sauvignon Suite has full disabled access, stylish décor and furnishings which make this room an ideal choice for events of any description. The Sauvignon Suite accommodates up to 120 guests for a sit down meal and 180 for an evening reception.
A stylish, intimate suite with it’s own bar and private garden. The Shiraz Suite accommodates up to 60 for a sit down meal and 100 for an evening reception.
Should you wish to hold your wedding later in the day and therefore only require either a wedding breakfast or evening buffet then there would be a function room hire charge applicable as follows:
The Merlot Suite accommodates up to 140 guests for a sit down meal and 200 for an evening reception.
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The Merlot Suite From £350.00 The Sauvignon Suite From £300.00 The Shiraz Suite From £250.00 Evening-only receptions are subject to availability and at the discretion of the Hotel Management.
Food must be taken when hiring a function room. Saturdays must include Wedding Breakfast & Evening Buffet.
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TOAST THE HAPPY COUPLE Please choose from the following suggestions to customise your drinks package: Drinks Package I £16.95 Glass of Bucks Fizz or Pimms on arrival
Drinks Package III £23.95 Glass of Kir Royale on arrival
Half a bottle of house red or white wine served with the wedding breakfast
Half a bottle of house red or white wine served with the wedding breakfast
Glass of sparkling wine to toast the bride & groom
Glass of Champagne to toast the bride & groom
Drinks Package II £19.95
Supplements
Glass of rose sparkling wine or Key West Cooler (vodka, Malibu, cranberry & orange) on arrival Half a bottle of house red or white wine served with the wedding breakfast Glass of sparkling wine to toast the bride & groom
Mineral water £4.00/750ml Alcohol-free cocktail £7.50 per jug
Canapés Why not offer a selection of canapés to your guests to go with your drinks reception? Cheese stuffed mushrooms Beetroot & goat’s cheese meze balls Mini spring rolls Tomato puffs Filo parcels (meat/fish/veg) Savoury profiteroles Fish fritters Vegetable crostinis Palmiers Melting morsels (cheese pastry bites) £2.50 per person per 2 items
Please see our separate wine list for a larger list of wines from which to choose.
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MENU SELECTOR The meals on the following pages are purely suggestions. If you wish to create your own dishes, please speak to the wedding team. SOrbets £1.95
Starters Beetroot cured gravadlax with sour cream crayfish salad
£6.25
Smooth chicken parfait with toasted brioche and tomato & tarragon chutney
£6.25
Goat’s cheese, red onion & Roquefort tart with a citrus twist
£5.95
Homemade ham hock with piccalilli & dressed leaves
£6.25
Hallmark Caesar salad with croutons, little gem lettuce, anchovies, pancetta and garlic & herb mayonnaise
£5.25
Tian of white & dark crab meat with citrus juices & sesame filo crisp
£6.95
Cherry vine tomato & mozzarella baked puff with balsamic dressed leaves £5.75 Confit duck roulade with spiced plum chutney & stir fried vegetable salad £6.95
Soup £4.95 New Forest mushroom & tarragon Roasted parsnip & ginger Broccoli & blue vinney
Zesty citrus Berry bubbles Pink Champagne Apple chill
FISH COURSE Confit seared trout with pickled vegetables & shallot dressing £6.75 Mackerel pavé with warm potato salad & dill dressing
£6.25
Scallop on a celeriac remoulade & grain mustard
£7.95
Lightly spiced hand made crab cakes with lemon & coriander mayonnaise
£6.95
Carrot, coriander & toasted sesame Smoked fish chowder Roasted tomato & basil with balsamic oil Demi tasse £2.95 / Bowl and Roll £4.95 If soup is taken as an intermediate course between the starter and main courses, the cost is just £3 per person.
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MENU SELECTOR
(continued)
MEAT MAIN COURSES Breast of chicken with butter fondant, sautéed mushrooms & green beans in a tarragon sauce
£17.50
Slow braised lamb shank with rosemary mash, honey root vegetables & a rich herby jus
£19.95
Entrecote fillet cooked medium with chateau potatoes, cherry vine tomato, field mushroom & peppercorn sauce
£28.50
Braised leg of lamb, butternut squash purée, confit garlic, buttered spinach
£19.50
Date & fine spiced loin of pork, apple crushed new potatoes, mange tout & calvados jus
£18.95
FISH MAIN COURSES Lemon & herb crumbed salmon with creamed cabbage, saffron fondant & shellfish relouté
£17.95
Sea bass on a citrus oriental warm salad with butter sautéed potatoes
£19.50
Tuna steak on dill potato cake with sugar snap peas and black olive & tomato tapenade
£17.95
Creamy rich shellfish risotto with rocket & crusty bread
£19.50
Vegetarian MAIN COURSES Three pea & fresh mint risotto with vegetable stock, parmesan & rocket salad
£15.25
Feta, spinach & black olive filo parcel baked & served with a tomato fondue
£15.25
Fresh herb gnocchi with shallots & sautéed wild mushrooms, grated parmesan & micro herb salad
£16.50
Mediterranean vegetable filled cannelloni with mozzarella topping & garlic bread
£15.25
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MENU SELECTOR
(continued) CHILDREN
DESSERTs Sticky toffee pudding, toffee sauce & clotted cream
£6.50
Please select a maximum of 2 choices from the each of the courses below:
Pear tart tatin with cinnamon ice cream
£6.50
Starters
Sabayon glazed berry pudding
£6.50
Potato wedges with tomato sauce dip, melon or soup
Orange three ways £6.50 Hallmark tiramisu £6.50 Mango bavarois with fresh mango & Chantilly cream
£6.50
Burnt Cambridge cream with white chocolate shortbread
£6.50
Strawberry filled sponge with strawberry consommé & white chocolate ice cream
£6.50
Cheese plate/platter £5.95 / £3.95 if following a dessert course
Linguine pasta with tomato sauce, chicken nuggets, beef burger, vegetable burger or fish goujons All served with chips or new potatoes and baked beans or garden peas. Dessert Banana split, fresh fruit salad with cream, or ice cream
TEA/COFFEE Complimentary freshly brewed tea & coffee with mints with a 3 course menu Freshly brewed tea & coffee with petit fours
Main Course
£2.50
£13.95 for 2 course £15.95 for 3 course A soft drink is included in the price of the 3 course menu: Coke, lemonade, fruit juice (orange, pineapple, apple juice or grapefruit) or milk.
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MENU SELECTOR
(continued)
evening Buffet menus £2.75 per person per item Please choose a minimum of 5 items from the following selection. We suggest that you cater for at least 90% of guests attending. Sandwich selection • Open baguettes • Chicken satay skewers • Plaice goujons with lemon mayonnaise Honey mustard glazed sausages • BBQ spare ribs • Tomato & mozzarella bruschetta • Sesame prawn toast Flavoured mini tarts • Spring rolls • Vegetable samosas • Onion bhaji
DESSERTS £2.50 per person per item Mini chocolate brownies • Mini fruit tartlets • Mini éclairs. HOG ROAST From £18.95 per person - Pig Roast From £20.95 per person - Lamb Roast Served with freshly baked bread, stuffing, four different salads, roasted new potatoes and mint or apple sauce Minimum 50 guests BBQ From £16.50 per person Cumberland sausages - Beef burgers - Cajun mackerel – Four different salads - Jacket potatoes - Sauces Minimum 40 guests
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YOUR WEDDING IN A BOX FROM £2999
Take the stress out of organising your wedding and choose our wedding package which includes: • Buck’s Fizz reception drink for 50 guests • 3 course wedding breakfast for 50 guests • Evening DJ & disco • Evening buffet for 70 guests • Double executive room with Champagne for the bride & groom • Red carpet welcome • White table linen, napkins & chair covers • Use of cake stand & knife • Complimentary car parking • Selection of impressive function suites • A dedicated wedding organiser Price is based on 50 guests daytime and 70 evening. This package can be upgraded and number of guests increased at an additional charge. £500 supplement for a Saturday. Price excludes civil room hire. Please ask for details. STARTERS
MAINS
DESSERTS
Buffalo mozzarella, sun blush tomato, marinated olives & balsamic glaze
Pan fried chicken supreme with a white wine & basil sauce, creamed potato & roast vegetables
Duo of blueberry cheesecake with berry coulis
Ham hock terrine with homemade piccalilli & dressed leaves
Pork loin steak with confit cabbage, roast potatoes & apple au lait sauce
Duo of fanned melon, strawberry & mint
Roast top side of beef with Yorkshire pudding, roast vegetables & pan gravy
Tomato & basil soup with herb crouton
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Paupiette of white fish with crushed new potatoes, green vegetables & Veronique sauce
Cream filled profiteroles with chocolate sauce Warm bramley apple pie with custard Chef’s selection of hot dessert Banoffee pie with chocolate sauce
Roast vegetable & goat’s cheese Wellington with tomato sauce & pesto
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PLANNING YOUR PERFECT DAY.... 12 – 18 months to go...
6 months to go...
7 days to go ...
• Decide where you want to be married - civil ceremony in an approved venue, Register Office or church
• Finalise your outfits
• Check your best man has a list of all services booked and contact details
• Choose your date and contact the church or if civil ceremony registrar for availability – (Bournemouth 01202 454 947) • What type of wedding would you like? Formal, informal, semi-formal? • Set your budget • Choose your venue and confirm your date with church or registrar
• Book your honeymoon • Meet with your venue to confirm your details • Book your hairdresser 3 Months to go... • Send your invitations • Remind guests to book accommodation and give them the hotel details to deal with direct
• Confirm your venue
1 month to go...
• Book your photographer, cars and videographer
• Confirm final details with wedding venue and pay account
• Plan your guest list and order your stationary
• Write your speeches
• Book your florist or venue dresser
• Have a wedding rehearsal • Give the rings to the best man • Arrange time for collection of all outfits • Take your place cards, gifts and table decorations to the venue On the day... Enjoy your day, relax and have a wedding to remember!
• Do your table plan
• Take out wedding insurance P13
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BOOKING TERMS AND CONDITIONS The following procedure is a comprehensive guideline to assist you with your forthcoming plans and arrangements. 1. Provisional
6. Cancellations
You can reserve your preferred date for up to 14 days. You are under no obligation and this gives you the time to discuss and co-ordinate your ideas.
In the event of cancellation, charges will apply. The percentages will be calculated on the estimated booking value based on your numbers last confirmed.
2. Confirmed Written confirmation is required for all bookings and a non-refundable deposit of ÂŁ500.00 is also required. 3. Final Numbers Please advise your final numbers 2 weeks prior to the event. 4. Catering It is the policy of Hallmark Hotel Bournemouth not to under cater in any circumstances. 5. Payment An interim payment of 50% of the estimated balance to be paid 6 months prior to event. The final balance should be paid 2 weeks prior to the event. Any additional charges incurred on the day of the event or after the invoice has been sent out to you are due for payment at the time unless you have arranged credit facilities with the hotel.
*With 6 months notice or less 50% *With 12 weeks notice or less 75% *With 4 weeks notice or less 100% Cancellation must be in writing to the Sales Office Supervisor and a receipt of this will be issued to confirm the cancellation. All monies paid are non-refundable. 7. Cancellation by Hallmark hotel BOURNEMOUTH We reserve the right to cancel your booking if: You become insolvent or in the case of an individual, become subject to bankruptcy petition. The booking might damage the reputation of the hotel. In these circumstances, any advance payments will be returned, but the Hotel would not have any other liability.
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8. Insurance In common with all Hotels, we do not insure any items you bring onto the premises (such as wedding presents, audio visual equipment etc). We therefore suggest that if you plan to leave any items unattended during your stay, you need to check that you have arranged adequate cover against their damage or loss. 9. Use of hotel You will need our consent if: You wish to use amplification, lighting or similar electrical equipment in the hotel. You wish to attach items to the walls, floor or ceilings. You wish to use outside suppliers to supply any equipment, or other services. 10. General a) W e reserve the right to alter prices without notification. Prices are as stated and are not negotiable. b) W e reserve the right to change the room(s) being used should numbers drop or any unforeseen circumstances arise.
c) Should any delegate or guest be unable to correct any aspect of poor behaviour or activities unacceptable to the Hotel, we reserve the right to terminate your stay. Should this occur no monies would be refunded to you. d) T he client must reimburse the costs of repairing any damage to the property, contents or grounds by any guests to the hotel. e) N o wines, spirits or food brought into the hotel may be consumed. f) T he Hotel’s name/logo may be used in publicity, once a proof of the promotional material has been agreed with the Hotel. g) T he Hotel must comply with certain licensing and statutory regulations and requires the Client to fulfil their obligations in this respect. h) P rices include V.A.T. unless otherwise specified. This shall be at the rate prevailing when confirmation of the booking was received and is subject to alteration should the rate change. i) A ny equipment that the Hotel needs to hire in for an event includes delivery, insurance and collection fees.
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WEDDINGS AS INDIVIDUAL AS YOU ARE
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Contact us... At Hallmark Hotel Bournemouth we will help you create memories you will treasure and ensure your wedding is a day to remember. For further information, visit our website or contact us today. T: 01202 751000 F: 01202 757585 E: Bournemouth.events@hallmarkhotels.co.uk Bournemouth.reservations@hallmarkhotels.co.uk Hallmark Hotel Bournemouth, Durley Chine Road, Bournemouth, Dorset BH2 5JS
www.hallmarkhotels.co.uk
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Bournemouth • Carlisle • CROYDON • Derby • GLOUCESTER • HULL • Manchester P1
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www.hallmarkhotels.co.uk
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