WEDDINGS AS INDIVIDUAL AS YOU ARE
273541_HGG002.indd 2
20/08/2013 08:46
WEDDINGS AS INDIVIDUAL AS YOU ARE
273541_HGG002.indd 3
20/08/2013 08:46
CONTENTS A DAY TO REMEMBER..................................................................................................................... P3 OUR WEDDING PACKAGE.............................................................................................................. P4 ADDITIONAL ARRANGEMENTS/CIVIL CEREMONIES........................................................................... P4 ROOM FOR EVERYONE.................................................................................................................. P5 MENU SELECTOR.........................................................................................................................P6-9 WEDDING PACKAGES................................................................................................................. P11 TOAST THE HAPPY COUPLE........................................................................................................... P12 PLANNING YOUR PERFECT DAY..................................................................................................... P13 BOOKING TERMS AND CONDITIONS.......................................................................................P14-15 CONTACT DETAILS....................................................................................................................... P17
273541_HGG002.indd 1
20/08/2013 08:46
WEDDINGS AS INDIVIDUAL AS YOU ARE
P2
273541_HGG002.indd 2
20/08/2013 08:46
A DAY TO REMEMBER... Whether you choose an intimate celebratory meal with close family or a lavish, formal function Hallmark Hotel Gloucester caters for every occasion. Attention to detail and personal service are second to none. With specially selected food and drinks packages, we can create a day that’s as individual as you are. Hallmark Hotel Gloucester has been completely transformed into a contemporary, stylish hotel – perfect for your big day. Host your fabulous wedding in one of our impressive function rooms and relax amid the pure luxury and interior design touches around the hotel. You can be assured of a warm welcome by a team of staff passionate about making your day special.
Holding a civil ceremony license, the hotel can host your event from beginning to end ensuring your day is as special as it deserves to be. Should you require any further information, please call us directly on 01452 525 653. We look forward to hearing from you.
Kind regards,
The Wedding Team
P3
273541_HGG002.indd 3
20/08/2013 08:46
OUR WEDDING PACKAGE Hallmark Hotel Gloucester Wedding Package includes the following: • Complimentary double room as the bridal suite on the night of the wedding including breakfast in bed* • Glass of Champagne on arrival for the bride & groom • Red carpet on arrival of guests* • Linen table dressings • Use of silver cake stand and knife • Table plans and menu cards* • Hotel toastmaster • Complimentary car parking for guests
P4
273541_HGG002.indd 4
• Dedicated wedding coordinator • An extensive choice of menu options & drinks packages • Special accommodation rates for guests - from £85 per double room including full English breakfast • A pleasant garden which provides the perfect backdrop for your wedding photographs
ADDITIONAL ARRANGEMENTS We are able to recommend a range of additional suppliers to enhance your day: • Venue dressers • Entertainment CIVIL CEREMONIES We can offer a Civil Marriage Ceremony to allow you to celebrate your wedding under one roof. The ceremony can be carried out in various rooms, and we’d be happy to advise you on your options. We can also help to liaise with the Register Office in Gloucester. A room hire charge of £300 covers your use of our facilities throughout the ceremony.
*Day and evening receptions only
30/08/2013 14:21
ROOM FOR EVERYONE... All function suites are listed below with recommended numbers to help you choose the one most suitable for your particular occasion, whether it is small and intimate or a large gathering of family and friends. The PARKSIDE Suite
The Merlot Suite
The traditional Parkside Suite is suitable for all types of occasions and accommodates up to 160 people for an evening reception.
A purpose built contemporary suite for clients requiring a larger event facility. The Merlot Suite is located on the ground floor with direct disabled access. This room has a light, airy and modern feel and is completely self contained. It houses its own bar with private access to the patio area. The Merlot Suite is licensed for Civil Ceremonies and can accommodate 160 for a sit down meal and 220 for an evening reception.
A room hire charge many apply if minimum numbers are not met. Minimum numbers may apply on selected dates. Food must be taken when hiring a function room. Saturdays must include Wedding Breakfast & Evening Buffet. Minimum numbers on a Saturday are 50 unless booking on wedding in a box.
273541_HGG002.indd 5
P5
30/08/2013 14:22
MENU SELECTOR The meals on the following pages are purely suggestions. If you wish to create your own dishes, please speak to the wedding team. STarters Buffalo mozzarella, sun blush tomato, avocado & balsamic vinegar Smoked haddock & potato tart with chive oil dressing Chicken liver & foie gras parfait with onion marmalade & brioche Parma ham & pickled fennel salad with parmesan shavings Confit duck terrine with curried lentil dressing & herb salad Beetroot cured Scottish salmon with dressed leaves & mascarpone Wild mushroom & pine nut filled quail with onion bread Crayfish & crab signature ‘cocktail’ Ham hock terrine with piccalilli & dressed leaves Carpaccio of beetroot with creamed goat’s cheese & pesto Smoked salmon & prawn roulade with potato salad Stilton & pear salad with port dressing Trio of melon with strawberry & mint salsa
£5.95 £6.35 £7.50 £6.50 £6.95 £7.50 £12.50 £7.50 £6.50 £5.95 £7.50 £5.95 £5.95
Soups* £4.95 To be served either as a starter or an additional course
Sorbets £3.75
Vichyssoise – chilled leek and potato Truffle & white bean soup with tapenade crouton (£2.50 supplement) Roast chicken & wild mushroom consommé (£2.50 supplement) Cream of mushroom with crème fraiche Roast tomato & basil Leek & potato with parmesan croutons Classic pea & ham Curried parsnip & coriander soup Butternut squash & sweet potato soup Seasonal vegetable with croutons
To be served either as a starter or an additional course Lemon, orange, passion fruit, blackcurrant or mango
P6
273541_HGG002.indd 6
20/08/2013 08:46
FISH MAIN COURSE Steamed turbans of lemon sole and spinach, lobster bisque with crushed new potatoes Baked salmon Wellington with watercress salad, creamy watercress sauce & Anya potatoes Pan seared fillet of sea bass with crab & brown shrimp risotto, lemon butter dressing & rocket Pan fried fillet of gilt head sea bream, vegetable ribbons and sweet chilli sauce
£18.95 £15.95 £16.95 £17.50
Vegetarian Main Course
MEAT & POULTRY MAIN COURSES Supreme of chicken with white wine & basil sauce, creamed potatoes & roast vegetables
£15.50
Charged as per your chosen main course
Strip loin of peppered beef cooked pink with peppercorn sauce, chateau potatoes & seasonal vegetables
£21.00
Roast capsicum with a Moroccan style couscous & tomato sauce
Pork chop with crackling, apple au lait sauce, Savoy cabbage & fondant potato
£15.95
Tart of roasted red peppers with warm potato salad
Pressed shoulder of lamb with gremolata crumb, Madeira sauce, market potatoes & vegetables
£18.50
Grilled gateaux of aubergine, vine tomatoes & garlic
Supreme of chicken filled with mushroom mousse with dauphinoise potatoes & bacon wrapped beans
£16.50
Red onion baked with garlic on puff pastry with a pepper coulis
Two style duck, braised leg & roasted breast with fondant potatoes and carrot & swede mash
£21.00
Aubergine & mozzarella baked with poached garlic sauce
Fillet of beef Wellington with Madeira sauce, asparagus spears & chateau potatoes
£23.50
Red onion and goats cheese baked with garlic on puff pastry with pepper
Roast rump of lamb with rosemary & red wine jus, Chantenay carrots, greens & chump potatoes
£19.95
Slow roast belly pork with apple, black pudding, crackling, thyme jus and bubble & squeak
£17.50
Traditional roast* with homemade gravy, seasonal vegetables, roast potatoes & all the trimmings. A choice of: Chicken breast, loin of pork, turkey crown, or topside beef
£17.95
P7
273541_HGG002.indd 7
20/08/2013 08:46
MENU SELECTOR
(continued)
Desserts £6.00
Celebration Package
Trio of chocolate dessert with compote of vanilla flavoured berries
Ideal if you are getting married abroad or just want an informal evening reception with friends and family
Duo of blueberry cheesecake with seasonal fruit compote Vanilla crème brûlée with cinnamon shortbread Profiteroles with vanilla cream & bitter chocolate sauce Chocolate fondant with caramel ice cream Dark chocolate & orange tart with raspberry coulis Classic blackberry & apple crumble with vanilla ice cream Brandy snap basket filled with marinated strawberries & rich chocolate sauce Warm pear & almond tart with whipped cream & strawberries Zesty lemon & lime cheesecake with fresh raspberries & coulis
• Bucks Fizz reception • 2 course hot & cold fork buffet • Hotel toastmaster • Sparkling wine toast • White cloth table linen and chair covers
Warm bramley apple pie with custard
• Table plan and menus
Summer fruit pudding with cassis, clotted cream & mint
• Resident D.J & disco FROM £29.95 per person
Coffee & mints
£2.50
Coffee & petit fours
£3.50
CHILDREN A children’s portion of adult meals are available for children under 12 years old, priced at 50% of the chosen dishes. P8
273541_HGG002.indd 8
20/08/2013 08:46
BARBECUE MENU Dressed Carved BUFFET MENU All barbecues are served with a selection of seasonal salads and jacket potatoes, then choose an additional: 4 items £18.50pp - 6 items £21.50pp
£27.90 per person (Minimum 50 people)
6oz beef burger with floured bap & chilli sauce
Display of artisan breads
Chicken drumstick
Whole dressed salmon
Spiced chicken wings
Honey glazed ham with caramelised pineapple
BBQ pork ribs
Selection of pate & terrine
Cumberland sausage with braised onions
Vegetarian variety of quiche
Corn on the cob with black pepper butter
Smoked mackerel
Mixed vegetable kebabs
Crab sticks
Bean burger
Crevettes
Skewered halloumi & courgette
Prawn with spicy tomato sauce
Minute steak with peppercorn sauce
Minted new potatoes
Fish brochette with pepper
Beef bourguignon
Marinated lamb kebab with bread
Tagliatelle with mushroom & basil
Chicken satay with peanut butter
Vegetable pilaf rice
English strawberries & cream
Selection of seasonal vegetables
Fruit tart
Cheese selection with celery, grapes & crackers
Pear & almond tart
Display of desserts Chef’s choice of salad Coffee & petit four or mints
P9
273541_HGG002.indd 9
20/08/2013 08:46
Finger Buffet Selection All finger buffets served with a selection of freshly cut sandwiches then choose additional: 5 items £14.50 / 7 items £16.50 / 9 items £18.50 per person. Assorted filled tortilla wraps
Chinese spring rolls
Assorted samosas
Potato wedges
Thai fish cakes
Plaice goujons with tartar sauce
Butcher’s pork pie
Skewered satay chicken
Assorted homemade quiche
Scotch eggs
Garlic chicken goujons
Sausage rolls
Cajun spiced chicken wings
Pizza wedges
Hot & COLD Fork Buffet 2 courses - £19.45 per person. Add additional main dish for £3.45 per person. Main dishes - choose 2: Chicken tikka masala, chilli con carne, seafood pie topped with mustard scented creamed potato, lamb navarin, sticky baby pork ribs in barbeque sauce Accompaniments - choose 2: Buttered new potatoes, baked potato with chive, basmati rice, penne pasta with tomato sauce Cold Meats - choose 2: Home cooked ham, roast beef, turkey, mixed charcuterie Served with coleslaw, fresh tomato & basil salad, mixed leaf salad & bread rolls Desserts – choose 2: Raspberry cheesecake with berry coulis, cream filled profiteroles with chocolate sauce, warm Bramley apple pie with custard, fresh English strawberries & cream, fruit platter, chef’s selection of hot dessert P10
273541_HGG002.indd 10
20/08/2013 08:46
Wedding Packages All Inclusive Wedding Package • Red carpet on arrival • Bucks Fizz reception drink for guests • 3 course wedding breakfast for 40 people • A glass of wine with your meal • Hotel toastmaster • Sparkling wine toast
WEDDING IN A BOX MENU Starters Buffalo mozzarella, sun blush tomato, marinated olives & balsamic glaze Ham hock terrine with homemade piccalilli & dressed leaves Duo of fanned melon, strawberry & mint Tomato & basil soup herb crouton Smoked haddock & potato tart with chive oil dressing
• Table plan
Mains Pan fried chicken supreme with a white wine & basil sauce, creamed potato & roast vegetable
• DJ & Disco for the evening function
Pork loin steak with confit cabbage, roast potato, apple au lait sauce
• 3 tier wedding cake
Roast top side of beef, Yorkshire pudding, roast vegetables & pan gravy (£2pp supplement)
• White cloth table linen and chair covers
• Finger buffet for 80 evening guests • A complimentary double room for the Bride & Groom on the wedding night • Accommodation - £85 (Sun-Fri) and £95 (Saturdays) based on a standard double. Suite supplement of £30 subject to availability.
Paupiette of white fish with crushed new potatoes, green vegetables & Veronique sauce Roast vegetable & goat’s cheese Wellington with tomato sauce & pesto Desserts Duo of blueberry cheesecake with berry coulis Cream filled profiteroles with chocolate sauce
FROM £3299 AND £3749 (SATURDAYS) Price based on 40 guests daytime and 80 guests evening. This package can be upgraded and number of guests increased at an extra charge. Additional adult day guests £42pp and children £20pp (5-12 years). Additional evening guests from £14.50 per person. Price excludes civil room hire. Please ask for details.
273541_HGG002.indd 11
Warm bramley apple pie with custard Chef’s selection of hot dessert Banoffee pie with chocolate sauce Tea & Coffee £2.50pp A set menu is included in the package and an additional £3 supplement will be added per person for the option of a choice menu.
P11
27/08/2013 10:08
TOAST THE HAPPY COUPLE Package I - £15.50pp
Package II - £17.50pp
Package III – £21.50pp
Glass of Bucks Fizz or summer punch on arrival
Glass of Pimms or or sparkling rosé wine on arrival
Glass of Kir Royale on arrival
Half a bottle of house red or white wine served with the wedding breakfast
Half a bottle of selected red or white wine served with the wedding breakfast
Glass of sparkling wine to toast the bride & groom
Glass of sparkling wine to toast the bride & groom
Half a bottle of selected red or white wine served with the wedding breakfast Glass of Champagne to toast the bride & groom
Canapés Selection of 4 canapés £4.50 - Selection of 6 canapés £6.50 Seasonal fruit shots
Smoked salmon & spinach tart
Smoked salmon & cream cheese roulade
Stilton & walnut tart
Fresh fruit brochette
Mini fish cakes
Sesame prawn toast
Ricotta filled profiterole
Mozzarella & cherry tomato kebabs
Sundried tomato mini pizza
Crab tartlets with tomato mayonnaise
Smoked haddock & leek risotto balls
Ham hock on pastry with chutney
Nuts & olives
Blue cheese éclair
Platter of olives, nuts & crisps placed around the room - £15 per platter
Chicken liver pâté crostini or brioche
Cumberland sausage & chilli tomato jam Asparagus in Parma ham
Cheese scone with mascarpone & tomato chutney Mini vegetable quiche with cream cheese Smoked salmon & cream cheese
Supplements Mineral water £3.80/750ml Alcohol-free cocktail £6.00 per jug After dinner liquors & ports From £3.00 Alcoholic cocktails are available on request P12
273541_HGG002.indd 12
Your selection of wines can be discussed on meeting your wedding organiser.
20/08/2013 08:46
PLANNING YOUR PERFECT DAY.... 12 – 18 months to go...
6 months to go...
7 days to go ...
• Decide where you want to be married - civil ceremony in an approved venue, Register Office or church
• Finalise your outfits
• Check your best man has a list of all services booked and contact details
• Choose your date and contact the church or if civil ceremony registrar for availability – (Gloucester 01452 425 275) • What type of wedding would you like? Formal, informal, semi-formal? • Set your budget • Choose your venue and confirm your date with church or registrar
• Book your honeymoon • Meet with your venue to confirm your details • Book your hairdresser 3 Months to go... • Send your invitations • Remind guests to book accommodation and give them the hotel details to deal with direct
• Confirm your venue
1 month to go...
• Book your photographer, cars and videographer
• Confirm final details with wedding venue and pay account
• Plan your guest list and order your stationary
• Write your speeches
• Book your florist or venue dresser
• Have a wedding rehearsal • Give the rings to the best man • Arrange time for collection of all outfits • Take your place cards, gifts and table decorations to the venue On the day... Enjoy your day, relax and have a wedding to remember!
• Do your table plan
• Take out wedding insurance P13
273541_HGG002.indd 13
20/08/2013 08:46
BOOKING TERMS AND CONDITIONS When holding a private event at a Hallmark Hotel the following contract terms will apply. If you have any questions or need additional information your hotel contact will be delighted to help. 1. Provisional and confirmed bookings You can reserve your preferred date for up to 14 days. You are under no obligation and this gives you the time to discuss and co-ordinate your ideas. To confirm your event, you will need to request the contract from your hotel contact, then having checked the detail, sign and return the contract to the hotel; once received and signed by the hotel the booking is considered to be confirmed and the contract becomes legally binding. The contract will include these terms, Event Details, applicable rates and health and safety terms. 2. Guest numbers and accommodation which will be charged The numbers you sign for on the contract are the minimum numbers chargeable, however 14 days prior to the arrival date we will ask you to update your numbers. If these numbers are greater than those originally confirmed this becomes the new chargeable number. If your numbers fall below the relevant chargeable number we may need to reallocate your booking to an alternative event room, you will however still be charged for the minimum numbers stated on your signed contract. 3. Group allocation accommodation (where guests are responsible) We can reserve an allocation of an agreed number of bedrooms at a rate specific to your event. Your guests should call the hotels reservations department to reserve bedrooms and arrange payment. We will also agree with you a date when any bedrooms not already booked are released (usually 4 -6 weeks prior to arrival). After this date rooms will be offered at the prevailing rate, subject to availability. 4. Cancellation charges If you need to reduce the numbers of the agreed signed contract, or cancel the event then cancellation charges will apply. Cancellations must be submitted in writing to the sales office and a receipt of this will be issued to confirm the cancellation and charges (if applicable).
Cancellation payable as a percentage of Revenue for all facilities, equipment and ancillary services reserved In excess of 36 weeks prior to the start date No charge Between 27 weeks and 52 weeks prior to the date 25% of the revenue Between 13 weeks and 26 weeks prior to the date 50% of the revenue Between 5 weeks and 12 weeks prior to the date 75% of the revenue Between 1 week and 4 weeks prior to the date 100% of the revenue 5. Non arrivals and early departures Any guest who does not arrive at the hotel or departs early will be subject to the cancellation terms stated above. 6. Cancellation and changes made by the Hotel In the unlikely event the hotel does cancel, we will refund all deposits, although we will not have any other liability. The hotel may cancel your booking and terminate the contract in the following situations: a) the hotel or part of it becomes closed due to events beyond our control for example a flood b) you enter, or we believe you may enter, any type of insolvency proceedings; c) if the booking/attendees or nature of the event may cause public disorder or damage the reputation of the hotel d) if you fail to abide by any terms of this contract; e) If we are prevented or hindered from hosting your event by any circumstance beyond our reasonable control we may, without being liable for any loss or damage suffered by you or anyone else, re-locate your event to another hotel in the same locality, or terminate the contract forthwith by giving you notice.
P14
273541_HGG002.indd 14
20/08/2013 08:46
f) If anything in this contract is found by any body of competent jurisdiction to be invalid or unenforceable, that won’t affect the other provisions of this contract, which shall remain in full force and effect. If that part of the contract would cease to be invalid or unenforceable if some part of it were deleted, the provision shall be modified as is necessary to make it valid or enforceable. 7. Deposit and payment details Hallmark Hotels require a non refundable deposit upon the confirmation of the contract .For private, functions, weddings and parties. Our standard deposit terms are 25% on the total approximate value of the booking.. The final balance should be paid 2 weeks prior to the event. For weddings an interim payment of 50% is required of the estimated balance to be paid 6 months prior to the event date. Please note all deposits are non refundable and non transferable. For all events we will require a credit card to cover any extras incurred on the day.
11. Delivering items to the hotel. If you need to deliver equipment or material to the hotel please let us know when it is coming and ensure it is clearly labelled with the hotel contact name, your name, your event name and date. It should arrive no sooner than 24 hours prior to the event and, be collected within 24hrs after you leave. We cannot accept responsibility for personal items left with us for safe keeping. 12. Use of the hotel You will need our consent if:a) You wish to use amplification, lighting or similar electrical equipment in the hotel b) You wish to attach items to walls floors or ceilings c) You wish to use outside suppliers to provide any equipment, or other services d) You wish to use balloons or confetti within the hotel as helium is not permitted 13. General
8. Access of event space/accommodation
a) We reserve the right to alter prices without notification.
Your access times to event space are detailed on your Event Details, however if you need early access please discuss this with your hotel contact when going through the final details. Accommodation is available from 2pm on your arrival day and rooms must be vacated by 11.00 am on departure day. On occasions event space access times and check in/out times can be relaxed, subject to availability; your hotel contact will be able to advise. We may have various bookings and events on the same days as your booking. If you would like to obtain exclusive use of the hotel then this may be arranged, please speak with your hotel contact.
b) Should any guest be unable to correct any aspect of poor behaviour or activities unacceptable to the Hotel, we reserve the right to terminate your stay. Should this occur no monies would be refunded to you.
9. Wifi access All Hallmark Hotel residents and event guest receive free Wifi internet access, If unfortunately due to circumstances beyond our control this service is not available the hotel will not accept any liability. 10. Car parking All Hallmark Hotels offer complimentary car parking, this is allocated on a first come first served basis, Hallmark Hotels are not liable for any loss or damage for vehicles left in these areas.
c) The client must reimburse the costs of repairing any damage to the property, contents or grounds by any guests to the hotel. d) No person who is not party to this contract shall have any rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of this contract. e) No wines, spirits or food brought into the hotel may be consumed. f) The Hotel’s name/logo may be used in publicity, once a proof of the promotional material has been agreed with the Hotel. g) All prices are quoted in Pounds Sterling and include VAT at the current rate. We reserve the right to amend the quoted price to reflect any changes in the rate of VAT h) The Hotel must comply with certain licensing and statutory regulations and requires the Client to fulfil their obligations in this respect.
P15
273541_HGG002.indd 15
20/08/2013 08:46
WEDDINGS AS INDIVIDUAL AS YOU ARE
P16
273541_HGG002.indd 16
20/08/2013 08:46
CONTACT US... At Hallmark Hotel Gloucester we will help you create memories you will treasure and ensure your wedding is a day to remember. For further information, visit our website or contact us today. T: 01452 525 653 E: gloucester.events@hallmarkhotels.co.uk gloucester.reservations@hallmarkhotels.co.uk Hallmark Hotel Gloucester, Matson Lane, Robinswood Hill, Gloucester GL4 6EA
www.hallmarkhotels.co.uk
P17
273541_HGG002.indd 17
20/08/2013 08:46
Bournemouth • Carlisle • CROYDON • Derby • GLOUCESTER • HULL • Manchester P1
273541_HGG002.indd 1
www.hallmarkhotels.co.uk
20/08/2013 08:46