WEDDINGS AS INDIVIDUAL AS YOU ARE
BOURNEMOUTH • CARLISLE • CROYDON • DERBY • HULL • GLOUCESTER • MANCHESTER P1
www.hallmarkhotels.co.uk
CONTENTS A DAY TO REMEMBER..................................................................................................................... P3 OUR WEDDING PACKAGE.............................................................................................................. P4 ADDITIONAL ARRANGEMENTS/CIVIL CEREMONIES........................................................................... P4 ROOM FOR EVERYONE.................................................................................................................. P5 TOAST THE HAPPY COUPLE............................................................................................................. P6 MENU OPTIONS.......................................................................................................................P7-12 PLANNING YOUR PERFECT DAY..................................................................................................... P13 BOOKING TERMS AND CONDITIONS.......................................................................................P14-15 CONTACT DETAILS....................................................................................................................... P17
WEDDINGS AS INDIVIDUAL AS YOU ARE
A DAY TO REMEMBER... Whether you choose an intimate celebratory meal with close family or a lavish, formal function Hallmark Hotel Derby caters for every occasion. Attention to detail and personal service are second to none. With specially selected food and drinks packages, we can create a day that’s as individual as you are. Hallmark Hotel Derby has been completely transformed into a contemporary hotel – perfect for your big day. Host your fabulous wedding in one of our impressive function rooms and relax amid the pure luxury and interior design touches around the hotel. You can be assured of a warm welcome by a team of staff passionate about making your day special.
Holding a civil ceremony license, the hotel can host your event from beginning to end ensuring your day is as special as it deserves to be. Should you require any further information, please call us directly on 01332 299992. We look forward to hearing from you.
Kind regards,
The Wedding Team
WEDDINGS AS INDIVIDUAL AS YOU ARE
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OUR WEDDING PACKAGE
ROOM FOR EVERYONE...
Hallmark Hotel Derby Wedding Package includes the following:
All function suites are listed below with recommended numbers to help you choose the one most suitable for your particular occasion, whether it is small and intimate or a large gathering of family and friends. All weddings benefit from the mature gardens and sweeping staircase as a perfect backdrop for your photographs.
• Complimentary accommodation for the bride and groom*
• A selection of impressive function suites
• Red carpet on arrival of guests*
• Special accommodation rates for guests - from £69.00 per double room including full English breakfast
• Linen table dressings • Use of cake stand and knife • Table plans and menu cards* • Complimentary car parking for guests • A dedicated team of wedding organisers
• A mature garden, flower walk & patio providing a picturesque backdrop for your wedding photographs
• An extensive choice of menu options & drinks packages
*Day and evening receptions only. ** Any readings, music or performance, which forms part of the ceremony must be secular in nature. No food or drink may be consumed or sold in the marriage ceremony room for one hour prior or during the ceremony. Please note only biodegradable confetti is allowed.
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ADDITIONAL ARRANGEMENTS We are able to recommend a range of additional suppliers to enhance your day: • Venue dressers • Entertainment
THE GARDEN ROOM
THE EDALE SUITE
Overlooking mature gardens with a spacious reception and private bar facilities.
Situated on the ground floor, this Suite is perfect for a more intimate wedding celebration.
CIVIL CEREMONIES**
The Garden Room has good natural daylight and full disabled access. Stylish décor and furnishings make this room an ideal choice for events of any description.
The Edale Suite can accommodate up to 50 guests for a wedding breakfast and up to 70 guests for a wedding ceremony. The Suite offers easy access for disabled guests and natural daylight.
We can offer a Civil Marriage Ceremony to allow you to celebrate your wedding under one roof. The ceremony can be carried out in various rooms, and we’d be happy to advise you on your options. We can also help to liaise with the Register Office in Derby although booking must be done by the bride and groom. A room hire charge of £395 covers your use of our facilities throughout the ceremony and a separate room for the pre-marriage questionnaire with the registrar. This charge is based upon you holding your Wedding Breakfast and evening function at the hotel.
Minimum spend may apply on some Saturdays
THE DARLEYDALE SUITE The Darleydale Suite can accommodate up to 50 guests for a wedding breakfast and 50 guests for a wedding ceremony. Situated at the front of the hotel, it offers direct disabled access. MILLDALE SUITE A richly decorated suite which can accommodate up to 60 guests and 60 for a evening buffet and disco.
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TOAST THE HAPPY COUPLE Drinks inclusive packages can be tailored to your particular function, please ask our wedding co-ordinator who will be more than happy to advise of options available to you. RECEPTION DRINKS
WINES
CANAPÉS
Please see our separate wine list for a great well priced choice
Mini Yorkshire pudding, rare beef with a horseradish cream
White, rosé or red wine
£3.80
Vodka Martini (stirred)
£4.75
Buck’s fizz
£3.25
Bottles of beer
£3.50
Champagne cocktail
£7.95
Glass of Buck’s fizz on arrival
Kir Royale
£6.75
Sparkling wine
£5.75
Two glasses of house red or white wine served with the meal
Mulled wine
£3.95
Pimms £3.75
DRINKS PACKAGE
Glass of sparkling wine to toast £16.25
Your selection of wines can be discussed on meeting your wedding organiser.
Goat’s cheese encrusted with poppy seeds Salmon tartar & cucumber Aubergine caviar crostini Mini Thai fish cake Lamb kofta with a cucumber dip Parma ham & melon wraps Chicken liver parfait on brioche Smoked salmon & cream cheese roulade
MENU OPTIONS The meals on the following pages are purely suggestions. If you wish to create your own dishes, please speak to the wedding team. SOUPS Tomato soup with a basil cream
£4.95
Cream of leek & potato with a herb scone
£4.95
French onion with a Gruyère cheese crouton
£5.50
Lobster bisque £5.95
STARTERS Smoked chicken with red chard salad, celeriac remoulade & Dijon dressing
£6.50
Ham hock terrine with red onion marmalade
£5.95
Classic prawn cocktail £7.50 Deconstructed pear and stilton salad with a port and redcurrant dressing
£5.50 (v)
Fresh fruit brochettes
Warm tartlet filled with red onion, goat’s cheese & a balsamic roasted beetroot salad
£6.50 (v)
Brandy basket with lemon cream
Mushroom with cream & tarragon sauce served on a warmed ciabatta
£5.75 (v)
Mozzarella & cherry tomato kebabs
Duo of melon with a fresh berry compote
£5.50 (v)
4 canapés for £6.00
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Additional items £1.50
Add a sorbet course for £2.75
Please cater for a minimum of 100% of your guests.
Lemon, Mango, Orange, Blackcurrant with crème de cassis, Vodka & orange
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Thyme and garlic supreme of chicken with fondant potatoes, French beans, honey glazed carrots and pan jus
£15.50
MENU OPTIONS
Traditional half roasted Poussin with sage & onion stuffing, roast potatoes, root vegetables & gravy
£17.50
DESSERTS
Daube of braised beef with shallots & red wine on a bed of mustard mashed potatoes, roasted root vegetables & finished in a rich sauce.
£16.50
Lemon tart with raspberry coulis £4.95
Belly of pork on a black pudding mash with sautéed cabbage, peas & a cider sauce
£14.50
MAINS
Roast rump of lamb with dauphinoise potatoes, braised red cabbage, mange tout, port & redcurrant jus £21.50
(continued)
Chocolate marquis with mint ice cream & orange sauce
£5.50
Cheese & biscuits served with celery & homemade chutney
£6.50
Warm treacle tart with vanilla bean ice cream
£4.95
Continental bread & butter pudding with crème Anglaise
£5.50
Sticky toffee pudding with caramel sauce
£5.50
French apple tart with Chantilly cream
£5.25
Traditional crème brûlée with honeycomb nugget
£5.75
Vanilla cheesecake with honey scented berries
£5.50
Roast leg of lamb with boulanger potatoes, roasted root vegetables & mint jus
£23.50
Seared sea bass on a crab mash & lemongrass cream sauce served with green beans & spinach
£22.50
Sea salt crusted salmon with a prawn & dill cream sauce served with gribiche potatoes (capers, gherkins & olive oil), sweet peas & vichy carrots
£20.50
Fillet of cod with Parmentier potatoes, tagliatelle leeks & asparagus spears with a Sauvignon & saffron broth
£18.50
Char grilled polenta cake with roasted sweet peppers & a black olive tapenade
£14.50 (v)
Goat cheese tatin with roasted vegetables, onion & wild mushrooms
£14.50 (v)
Freshly brewed filter coffee and tea with mints
£2.95
Stuffed capsicum pepper with spicy rice & tomato coulis
£14.50 (v)
Freshly brewed filter coffee and tea with petit fours
£3.95
Add cheese and biscuits as a fourth course for £49.00 for a platter per table of 10
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EVENING FINGER BUFFET Please choose five items from the selector menu, to create one menu for your evening buffet catering for 100% of your guests. £12.50 per person A selection of sandwiches (v/m)
Onion bhaji & cucumber raita (v)
Tandoori chicken tortilla wrap
Cheese, ham & mushroom pizza
Quiche Lorraine
Three cheese pizza (v)
Vegetarian Quiche
Traditional sausage rolls
Carrot, orange & sultana salad (v)
Chinese style chicken wings
Spicy potato wedges (v)
Mini baked potatoes with sour cream (v)
Celery & rustic apple salad (v)
Fish goujons with lemon & peppercorn mayonnaise
Traditional thick cut coleslaw salad (v) Potato & chive salad (v) Mixed green salad (v)
BBQ chicken drumsticks Garlic bread (v)
Potato wedges & dips (v)
(v) 100% vegetarian (v/m) 50% vegetarian, 50% meat, fish and poultry WHY NOT UPGRADE YOUR PACKAGE WITH ADDITIONAL ITEMS?
WEDDINGS AS INDIVIDUAL AS YOU ARE
Choose 1 extra buffet item for an additional £2.50 per person Choose 2 extra buffet items for an additional £4.00 per person Add a bowl of salad for 10 guests for £15.00 per bowl WHY NOT ADD A DESSERT?
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Add profiteroles filled with cream and a dark chocolate sauce for £4.50 per person Add lemon tart with pouring cream for £3.95 per person Add cheese and biscuits for £49.00 for a platter per table of 10
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EVENING HOT BUFFET Please select one main course & cater for all guests - minimum of 50 portions per dish. Vegetarian dishes will be plated and served from the kitchen. MEAT DISHES Homemade beef lasagne with garlic bread
£12.50
Chilli con carne with rice, nachos & dips
£12.50
Thai chicken curry with rice & naan bread
£13.50
Cottage pie served with crusty bread, carrots & peas
£13.50
Steak & ale pie served with crusty bread, carrots & peas
£13.95
Chicken & ham pie served with crusty bread, carrots & peas
£13.50
PLANNING YOUR PERFECT DAY.... 12 – 18 MONTHS TO GO...
6 MONTHS TO GO...
7 DAYS TO GO ...
• Decide where you want to be married - civil ceremony in an approved venue, Register Office or church
• Finalise your outfits
• Check your best man has a list of all services booked and contact details
• Book your honeymoon • Meet with your venue to confirm your details
• Have a wedding rehearsal at the church if required
£13.50
• Choose your date and contact the church or if civil ceremony registrar for availability – (Derby 01332 256526)
Penne arrabiata with garlic bread
£12.50
• What type of wedding would you like? Formal, informal, semi-formal?
Spicy bean casserole with crusty bread
£12.50
• Set your budget
3 MONTHS TO GO...
Mushroom stroganoff with garlic bread
£12.50
• Send your invitations
Chunky Mediterranean vegetable casserole with crusty bread
£12.50
• Choose your venue and confirm your date with church or registrar
• Speak to suppliers to arrange delivery to the hotel of extra items such as cake and flowers
• Confirm your venue and pay £500 deposit
• Remind guests to book accommodation and give them the hotel details to deal with direct
• Speak to the DJ to arrange your choice of music and first dance song
• Book your photographer, cars and videographer
1 MONTH TO GO...
ON THE DAY...
• Plan your guest list and order your stationary
• Confirm final details with wedding venue and pay account
Enjoy your day, relax and have a wedding to remember!
• Book your florist or venue dresser
• Write your speeches
• Take out wedding insurance
• Do your table plan
Fish pie served with crusty bread, carrots & peas VEGETARIAN DISHES
WHY NOT ADD A DESSERT? Add profiteroles filled with cream & a dark chocolate sauce for £4.50 per person Add lemon tart with pouring cream for £3.95 per person Add cheese & biscuits for £49.00 for a platter per table of 10. WHY NOT UPGRADE YOUR PACKAGE WITH ADDITIONAL ITEMS? Add a bowl of salad for 10 guests for £15.00 per bowl P12
• Book your hairdresser • Think about ceremony music, table plans, menus and timings • Pay 50% of your balance to Hallmark Hotel
• Give the rings to the best man • Arrange time for collection of all outfits • Take your place cards, gifts and table decorations to the venue
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BOOKING TERMS AND CONDITIONS Cancellation payable as a percentage of Revenue for all facilities, equipment and ancillary services reserved
f) If anything in this contract is found by any body of competent jurisdiction to be invalid or unenforceable, that won’t affect the other provisions of this contract, which shall remain in full force and effect. If that part of the contract would cease to be invalid or unenforceable if some part of it were deleted, the provision shall be modified as is necessary to make it valid or enforceable.
In excess of 36 weeks prior to the start date No charge
7. DEPOSIT AND PAYMENT DETAILS
Between 27 weeks and 52 weeks prior to the date 25% of the revenue
Hallmark Hotels require a non refundable deposit upon the confirmation of the contract .For private, functions, weddings and parties. Our standard deposit terms are 25% on the total approximate value of the booking.. The final balance should be paid 2 weeks prior to the event. For weddings an interim payment of 50% is required of the estimated balance to be paid 6 months prior to the event date. Please note all deposits are non refundable and non transferable.
When holding a private event at a Hallmark Hotel the following contract terms will apply. If you have any questions or need additional information your hotel contact will be delighted to help. 1. PROVISIONAL AND CONFIRMED BOOKINGS You can reserve your preferred date for up to 14 days. You are under no obligation and this gives you the time to discuss and co-ordinate your ideas. To confirm your event, you will need to request the contract from your hotel contact, then having checked the detail, sign and return the contract to the hotel; once received and signed by the hotel the booking is considered to be confirmed and the contract becomes legally binding. The contract will include these terms, Event Details, applicable rates and health and safety terms. 2. GUEST NUMBERS AND ACCOMMODATION WHICH WILL BE CHARGED The numbers you sign for on the contract are the minimum numbers chargeable, however 14 days prior to the arrival date we will ask you to update your numbers. If these numbers are greater than those originally confirmed this becomes the new chargeable number. If your numbers fall below the relevant chargeable number we may need to reallocate your booking to an alternative event room, you will however still be charged for the minimum numbers stated on your signed contract. 3. GROUP ALLOCATION ACCOMMODATION (WHERE GUESTS ARE RESPONSIBLE) We can reserve an allocation of an agreed number of bedrooms at a rate specific to your event. Your guests should call the hotels reservations department to reserve bedrooms and arrange payment. We will also agree with you a date when any bedrooms not already booked are released (usually 4 -6 weeks prior to arrival). After this date rooms will be offered at the prevailing rate, subject to availability. 4. CANCELLATION CHARGES If you need to reduce the numbers of the agreed signed contract, or cancel the event then cancellation charges will apply. Cancellations must be submitted in writing to the sales office and a receipt of this will be issued to confirm the cancellation and charges (if applicable).
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Between 13 weeks and 26 weeks prior to the date 50% of the revenue Between 5 weeks and 12 weeks prior to the date 75% of the revenue Between 1 week and 4 weeks prior to the date 100% of the revenue 5. NON ARRIVALS AND EARLY DEPARTURES Any guest who does not arrive at the hotel or departs early will be subject to the cancellation terms stated above. 6. CANCELLATION AND CHANGES MADE BY THE HOTEL In the unlikely event the hotel does cancel, we will refund all deposits, although we will not have any other liability. The hotel may cancel your booking and terminate the contract in the following situations: a) the hotel or part of it becomes closed due to events beyond our control for example a flood b) you enter, or we believe you may enter, any type of insolvency proceedings; c) if the booking/attendees or nature of the event may cause public disorder or damage the reputation of the hotel d) if you fail to abide by any terms of this contract; e) If we are prevented or hindered from hosting your event by any circumstance beyond our reasonable control we may, without being liable for any loss or damage suffered by you or anyone else, re-locate your event to another hotel in the same locality, or terminate the contract forthwith by giving you notice.
For all events we will require a credit card to cover any extras incurred on the day. 8. ACCESS OF EVENT SPACE/ACCOMMODATION Your access times to event space are detailed on your Event Details, however if you need early access please discuss this with your hotel contact when going through the final details. Accommodation is available from 2pm on your arrival day and rooms must be vacated by 11.00 am on departure day. On occasions event space access times and check in/out times can be relaxed, subject to availability; your hotel contact will be able to advise. We may have various bookings and events on the same days as your booking. If you would like to obtain exclusive use of the hotel then this may be arranged, please speak with your hotel contact. 9. WIFI ACCESS All Hallmark Hotel residents and event guest receive free Wifi internet access, If unfortunately due to circumstances beyond our control this service is not available the hotel will not accept any liability. 10. CAR PARKING All Hallmark Hotels offer complimentary car parking, this is allocated on a first come first served basis, Hallmark Hotels are not liable for any loss or damage for vehicles left in these areas.
11. DELIVERING ITEMS TO THE HOTEL. If you need to deliver equipment or material to the hotel please let us know when it is coming and ensure it is clearly labelled with the hotel contact name, your name, your event name and date. It should arrive no sooner than 24 hours prior to the event and, be collected within 24hrs after you leave. We cannot accept responsibility for personal items left with us for safe keeping. 12. USE OF THE HOTEL You will need our consent if:a) You wish to use amplification, lighting or similar electrical equipment in the hotel b) You wish to attach items to walls floors or ceilings c) You wish to use outside suppliers to provide any equipment, or other services d) You wish to use balloons or confetti within the hotel as helium is not permitted 13. GENERAL a) We reserve the right to alter prices without notification. b) Should any guest be unable to correct any aspect of poor behaviour or activities unacceptable to the Hotel, we reserve the right to terminate your stay. Should this occur no monies would be refunded to you. c) The client must reimburse the costs of repairing any damage to the property, contents or grounds by any guests to the hotel. d) No person who is not party to this contract shall have any rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of this contract. e) No wines, spirits or food brought into the hotel may be consumed. f) The Hotel’s name/logo may be used in publicity, once a proof of the promotional material has been agreed with the Hotel. g) All prices are quoted in Pounds Sterling and include VAT at the current rate. We reserve the right to amend the quoted price to reflect any changes in the rate of VAT h) The Hotel must comply with certain licensing and statutory regulations and requires the Client to fulfil their obligations in this respect.
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CONTACT US... At Hallmark Hotel Derby we will help you create memories you will treasure and ensure your wedding is a day to remember. For further information, visit our website or contact us today. T: 01332 299992 F: 01332 293522 E: Derby.events@hallmarkhotels.co.uk Derby.reservations@hallmarkhotels.co.uk Hallmark Hotel Derby (formerly The Midland Hotel) Midland Road, Derby DE1 2SQ
WEDDINGS AS INDIVIDUAL AS YOU ARE
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www.hallmarkhotels.co.uk
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