Officer Training Conference Division 8 |2015-2016 Key Club International
What legacy will you leave?
Introduction Hello and welcome to this year’s Officer Training Conference! Prepare for a day full of fun, educational workshops presented by awesome people, and more! Officers, please pay attention and take careful notes, as this should give you information useable throughout your entire term! Feel free to share this information with the members you serve! Jack Rattanasith, Division 8 Lieutenant Governor
Officer Training Conference Agenda
1:00 PM
Key Club 101
Jack Rattanasith, Lt. Governor
1:15 PM
Graphic Standards
Amara Alcayde, F. Newsletter Editor
1:30 PM
Public Speaking
Brandon Boston, Executive Assistant
1:40 PM
Time Management
Braelyn Joy Travis, Executive Asistant
1:55 PM
SMART Goals
Jack Rattanasith, Lt. Governor
2:10 PM
Tips for Leaders
Jack Rattanasith, Lt. Governor
2:20 PM
Membership Recruitment
Jack Rattanasith, Lt. Governor
2:30 PM
Reducing Stress
Carmela Villegas, Executive Assistant
2:35 PM
Officer Breakout Groups
Various
President, VP, Members
Briana Esquives, F. Rodriguez President
Secretary
Jasmine Wong, F. Lt. Governor
Treasurer
Justin Palor, Executive Assistant
3:00 PM
End of Training Conference
How to Donate PEDIATRIC TRAUMA PROGRAM STEP ONE: Write a check (Remember an adult should be writing the check) Payable To: Cali-Nev-Ha (CNH) Key Club Memo: Division 08, [ ____ ] High School STEP TWO: Put the check into an envelope To: ATTN: Bruce Hennings, Key Club PTP Donation Cali-Nev-Ha (CNH) District Office 8360 Red Oak Street #201 From: [ ____ ] High School Division 08, Region 09 1234 Beehive St. Beeville, BE 12345 Need a receipt? Insert a slip asking for a receipt and make the check payable to “Kiwanis Cal-Nev-Ha Foundation,” instead of “Cali-Nev-Ha (CNH) Key Club)
THE ELIMINATE PROJECT STEP ONE: Write a check (Remember an adult should be writing the check) Payable To: Kiwanis International Foundation Memo: The ELIMINATE Project STEP TWO: Put the check into an envelope WITH THE FORM FILLED OUT To: The Eliminate Project: Campaign Office Kiwanis International Foundation 3636 Woodview Trace Indianapolis, IN, 46268 USA Memo: Club Number From: [ ____ ] High School Division 08, Region 09 1234 Beehive St. Beeville, BE 12345
Key Club 101 Presented by: Jack Rattanasith, Lt. Governor Key Club is a part of the ____________ Family. Key Club History Key Club was started by Albert C. Olney and Frank C. Vincent on May 7, 1925 at ____________ High School. Motto and Core Values “CARING - Our way of life” C____________ C____________ B____________ I____________ L____________ Key Club Pledge I pledge on my honor to uphold the objects of Key Club International; to build my home, school and community; to serve my nation and God; and combat all forces which tend to undermine these institutions Key Club Colors (With purity of heart and unwavering character, I provide service to others) Blue: ____________ White: ____________ Gold: ____________ Key Club Structure
Region/District
Division Goals 3 ____________ Projects (____________ Hours of Service per club per month) 2 ____________ ($______ = $ _____ per event) 1 ____________ Event Pediatric Trauma Program (PTP) Pediatric Trauma is the leading cause of death and injury among children _____ and under in the US (District Goal: $_____________ for PTP) UNICEF Eliminate Project Only takes $_________ for a series of 3 vaccines to save a mother and her future children.
Graphic Standards Presented by: Amara Alcayde, Former Division Newsletter Editor
An effective Graphic contains these elements: Unique, eye-catching Simple, concise, and clear Correct ____________ Avoids confusion Follows _________________________ Key Points about Fonts When promoting Key Club, use the six Key Club family fonts When promoting a club, division, or region, fonts can be ____________ Use ____________ fonts to add your own style! Fonts Myriad Pro ____________ Verdana Garamond Premier Pro ____________ Walk Around the Block About the Pencil Full width of the document Only ____________ can overlay the pencil Text must be aligned to the ____________ of the document Pencil must be facing right , on the top, and must be placed horizontally The pencil must be on the first page of all Key Club documents which does not include graphics, info graphics, and media CNH Wordart The “____________” must be bolded The word art must be expanded by 6pt. Or 18% at a 36pt. size It must be placed on the top right of the document, aligned the end of the “B” of “CLUB” with the start of the pencil’s tip. Colors The pencil, header, footer, and borders must be one of the 10 colors from the pallet (Specific colors can be found in the Graphics Guide Resources CyberKey (www.cnhkeyclub.org) > Resources > Graphics
Public Speaking Presented by: Brandon Boston, Executive Assistant
Basic Tips Watch your hands (Use the ____________ method) Maintain eye contact Mind your volume, pacing, and pauses. Avoid pointless ____________ words and phrases Know your audience and content; Think your feed Enunciate and be confident Boost your ____________ Dress to impress Maintain ____________ PRACTICE, PRACTICE, PRACTICE (Practice what you preach) How to Keep your audience awake Be energetic, charismatic (Do energizers) ____________ your audience Ask rhetorical questions/a show of hands/ demonstrations Content ____________KEY Points! - More likely to remember Professional language; No fillers Stutter—____________ Question & Answer Repeat back the questions—For ____________ Take your ____________ - Gather your thoughts
Time Management Presented by: Braelyn Joy Travis, Executive Assistant
You need to: Be aware Set ____________ Establish ____________ Develop habits Be specific Break the task down into parts Physically write down tasks
Tools: Cold Turkey Do It Tomorrow Sticky Notes Task Timer
S.M.A.R.T. Goals Presented by: Jack Rattanasith, Lt. Governor
S____________ A goal should be ____________ as thoroughly as possible. For example, a goal of recruiting more members is vague, but a goal of increasing membership by 25% is specific. M____________ An effective goal must be ____________. In the first example, we used membership numbers, which are measurable. For example, if you want to be a better student, identify one aspect of a strong student you wish to follow. You might set a goal to spend at least one hour each weekend reviewing your notes from the previous week. A____________ There’s an art to goal setting that revolves around the goal’s difficulty. A goal that’s too ____________is not inspiring. A goal that’s too ____________seems overwhelming. Both too easy and too difficult are goal setting no-no’s. Set the level of challenge somewhere in between. A good way to decide whether a goal is achievable but challenging is to visualize yourself reaching the goal. Can you see yourself there? Are you energized and inspired by seeing it? If not, revisit your goal. R____________ Do you have the ____________, skill set, and competency to reach your goal? If your goal involves a major service project, do you know all you should know about the costs, materials required, community in need, and your members’ interest in the project? If not, you should gather this information first. T____________ Setting a ____________is crucial. The time frame you select should be ____________.
Tips for Leaders Presented by: Jack Rattanasith, Lt. Governor
Tip #1: Strive for a sense of ____________ within the group. Tip #2: ____________ contributions of group members. Tip #3: Use ____________ reinforcement. Tip #4: ____________ accomplishments. Tip #5: Encourage ____________. Tip #6: Use the ____________ touch. Tip #7: Make members feel ____________ Challenge! Inspire! Empower!
Membership Recruitment & Retention Presented by: Jack Rattanasith, Lt. Governor
How can I recruit Members? Ask your friends and promote around the school. Creating ____________ and posting on the school bulletin to help advertise meetings/events or anything Key Club related. You can not over advertise something so make sure the word gets out Make use of school events such as ____________ ____________. Hook them with an incentive (Free ____________ always works) Represent yourself to others and the community. Dress to impress Bring them to events Show the what Key Club is truly about! Advertise fun events like ____________ ____________, Region, Training Conference (RTC) and fun service projects. Get help from outside sources (ask your LTG or Kiwanis to help you) Do small things for your members Make ____________ with meeting details (Location & Date) to ‘tag’ potential members with during club rush day. Use fun facts such as “Did you know that Tom Cruise and Bill Clinton were both in Key Club?” - True Fact Use a poster cutout for potential members to take photos with.
How can I retain Members? ____________ with the members. Talk regularly to the members Things like icebreakers or friendly ____________ WILL HELP. Try to have your more active members bring one new person to a meeting. MAKE IT A ____________ ENVIRONMENT Basically get them interested Make them feel wanted
Reducing Stress 101 Presented by: Carmela Villegas, Executive Assistant How can you reduce it? By reducing “stress factors” in your life and by exemplifying the following tips, you can produce self-satisfaction and peace of mind. 1. Learn to ____________. 2. Recognize and ____________ limits. 3. Learn to ____________ 4. Be a ____________ person 5. Learn to ____________ and ____________ 6. Avoid unnecessary ____________ 7. Get regular ____________ exercise and eat well 8. Lear a systematic, drug-free method of ____________ 9. ____________ out your troubles 10. ____________ your thinking
Other tips include Laugh Do something enjoyable Manage ____________ ____________ Learn to say ____________ Take time to relax each day Be assertive
Quotes to prepare you for the year: “The way to get started is to quite talking and begin doing”-Walt Disney “There are two types of people who will tell you that you cannot make a difference in this world: those who are afraid to try and those who are afraid you will succeed.” - Ray Goforth “Always do your best. What you plant now, will harvest later.”-Og Mandino “Success is no accident. It is hard work, perseverance, learning, studying, sacrifice, and most of all, love of what you are doing.” - Pele “Leadership is action, not a position.” - Donald H. McGannon
Acronym Guide GM: General Meeting BM: Board Meeting MBM: Monthly Board Meeting
MRF: Monthly Report Form ERF: Event Request Form ME: Major Emphasis (UNICEF, March of Dimes, and Children’s Miracle Network) “Children: Their Future, Our Focus.”
DCM: Division Council Meeting
ICON: International Convention
OTC: Officer Training Conference RTC: Region Training Conference FRN: Fall Rally North KL: Key Leader CTC: Candidate Training Conference
IP: Immediate Past (The officer before you)
DNE: Division Newsletter Editor (Amara Alcayde)
LTG: Lieutenant Governor (Jasmine Wong)
FA: Faculty Advisor
DCON: District Convention CNH: California –NevadaHawaii
EA: Executive Assistant (Jack Rattanasith & Simran Kaur)
KA: Kiwanis Advisor RA: Region Advisor
Basic Key Club Kiwanis Family Kiwanis: Adults Circle K: College Key Club: High School Builder’s Club: Middle School K-Kids: Elementary School
Project Jump Start: Children under the age of 5
DGov: District Governor DSec: District Secretary DTreas: District Treasurer
Officer Breakout Group Notes:
Feedback Cards Thank you for attending! Please be honest! This will ensure that next years OTC improve for the future!
Contact Information Jack Rattanasith Lieutenant Governor d08.cnhkc.ltg@gmail.com
Kathia Reynoso News Editor
Positives: ________________ _________________________ _________________________ _________________________ _________________________ _________________________
d08.cnhkc.ltg@gmail.com
Braelyn Travis Executive Assistant d08.cnhkc.ea01@gmail.com
Carmela Villegas
Needs Improvement:_____ _________________________ _________________________ _________________________ _________________________
Executive Assistant D08.cnhkc.ea02@gmail.com
Brandon Boston Executive Assistant d08.cnhkcea.03@gmail.com
Christina Lam Name: _____________________
Spirit Coordinator d08.cnhkc.dsc01@gmail.com
1. __________________________ 2. __________________________ 3. __________________________ 4. __________________________
Justin Palor Fundraising Coordinator d08.cnhkc.dfc@gmail.com
Nicole Johnston Service Projects Coordinator