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You Have One Chance: Make Your Event Spectacular
Events are theater. It's as simple as that. Whether you are planning a wedding, a catered meeting or a special event for any occasion, you need to think like a stage manager. Although there are many creative people involved in each theatrical event, the stage manager is the one who answers the question, "How is that going to work?" Stage managers take responsibility for making the show work at a practical level, even though someone else usually gets all the credit. That's okay, because a magnificent event is really the only reward that matters. Business events and personal milestones don't normally require professional stage managers. Fortunately, there are professionals who have been through it all before. Even a first-time event planner can organize an amazing presentation with a little help and a lot of advanced planning.
Four stages of stage management 1. Draw up your resource map - Know what you have to work with, not in a general way, but in detailed reports. You will need: A contact database with names, emails and numbers for your event planning and presentation team Comprehensive calendar of event dates, rehearsals, when you can access the event space, etc. A Gantt chart scheduling the order of things to be done, like "Confirmed presenters" before "Invitations" A list of any props, awards, centerpieces, critical items and who is responsible for them 2. Assemble your crew - Delegate like a pro. Get the most talented people you can find on your side. We have won international awards for our dĂŠcor, and Sharon Barwick is a CSEP (certified special event professional). Every member of our team brings the cool hand and artistic eye from many years in the field.
3. Rehearse - Take a deep breath and relax. This is not the big show. This is your time to discover what works perfectly and where mistakes are likely to happen. If someone is going to forget their lines, or a prop won't be ready in time, if the decorations clash with the rug, this is where all those questions should be answered. 4. Run your final production meeting - This is your last chance before the event to go over what happened at rehearsal. Fix the bad but make sure you set aside time to cover what went right. Everyone gets the jitters, and they need encouragement to remind them that things are going to be great.
The secret ingredient in a flawless event Without exception, there will be a great deal riding on this event, emotionally or financially, or both. The more you can take care of well ahead of schedule, the smoother will go the rehearsal and the fewer surprises there will be on the big day. We would love to be a part your next event and make sure it is flawless. In fact, we have been so successful that we've created a new division specializing in just dĂŠcor and floral designs. We will work in close collaboration with you to make your dream events come off like clockwork. We're experienced in Calgary event management, from weddings, retirements, product launches, and awards ceremonies to events surrounding the annual Calgary Stampede in Alberta. We like to say that we are the engineers of awe. Let us know when you are ready to stage something truly spectacular.
About the author Simply Elegant is a Calgary-based event management company that creates meaningful experiences since 1996. The company offers services like decorations, floral design, corporate catering, event planning and wedding planning. Let us know if we can make your next event unforgetable.