ANNUAL REPORT
2017
Photos All photos in this report are by PhotoSport, Grant Stantiall and WaiBOP Football.
Contents
Approval of Annual Report
Non-Financial Information Entity Information Chair’s Report Chief Executive’s Report WaiBOP Football Federation’s Strategic Direction Service Performance
4 5 6 7 8 9
Financial Information 13 Independent Auditor’s Report 14 Financial Statements 19
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Approval of Annual Report The board members are pleased to present the annual report of No 3 District Federation of New Zealand Soccer Incorporated (trading as WaiBOP Football Federation) for the year ended 31 December 2017, incorporating the entity information, the statement of
service performance and the ďŹ nancial statements for the year ended 31 December 2017. The annual report is authorised for issue by the board on the date below.
Signed for and on behalf of the Society.
Board Chair David Ireland Date April 23, 2018
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WaiBOP Football Federation Performance Report 2017
Chief Executive Karyn Walters Date April 23, 2018
Entity Information Legal Name of Entity No 3 District Federation of New Zealand Soccer Incorporated. Other Name of Entity WaiBOP Football Federation. Type of Entity and Legal Basis Incorporated Society. Date of Incorporation May 7, 2001. Registration Number Incorporated Societies Register 1136863. Our Purpose Established in 2000, WaiBOP Football’s role is to lead, inspire and deliver football in Eastern Bay of Plenty, Rotorua, Taupo, Thames/Coromandel, Waikato and Western Bay of Plenty. See page 8 for our purpose, vision, and values. Our Structure WaiBOP Football is governed by a Board of Directors formed in accordance with the Rules of the Federation. The membership of the Board can comprise: • Four (4) Appointed members; • Three (3) Elected members; and • Up to two (2) Co-Opted members. At 31 December 2017 the WaiBOP Football Board consisted of: • David Ireland (Chair) • Mark Browning (Deputy Chair) • Merv Williams • Pippa Mahood • Mark Milmine (resigned December 2017) • Victor Storey Chief Executive Mark Christie (to August 25, 2017). Karyn Walters (appointed January 17, 2018)
Main sources of WaiBOP Football’s cash and resources The main source of cash and resources arise from fees, subscriptions and other revenue from member clubs, together with grants and funding contracts from third parties. Main methods used by WaiBOP Football to raise funds As above, funds are raised both from members and clubs, New Zealand Football and a variety of other community organisations. WaiBOP Football’s reliance on volunteers and donated goods or services We are thankful for the assistance and support from a wide range of volunteers in assisting in the delivery of Football within the WaiBOP region, including Club Committees, Coaches, Referees, Club Officials and Managers. Contact Details Physical Address (Hamilton) Brian Perry Sports House, Wintec Rotokauri Campus, Akoranga Drive, Hamilton. (Tauranga) Sport BOP, 406 Devonport Road, Tauranga. Postal Address PO Box 1230, Hamilton 3240. Website waibopfootball.co.nz
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Chair’s Report Football is a game of passion, parochialism, pride and prestige. We see this on the fields across our region every year during the regular winter season but also during the summer months with football now being truly a year-round activity. The growth in numbers over the past few years has been significant but along with this growth comes additional pressures on all areas of the game, especially at the club level. With changes in lifestyles and life becoming generally faster we do need to sometimes just slow down or stop and take stock of what we are doing and where we are going. It is with this in mind that I have both reflected on the past year but more so looked to the future of the game in our region. The past year has been one more of consolidation and trying to take stock of where we are while looking to the future. It is fair to say that we have not met all our goals but that we have also always tried to do what is best for the game and its stakeholders. Decisions are not always right and herein lies the challenge for us all. The passion and parochialism mentioned above sometimes blinds us and we become so entrenched in our thinking that we do not see the best way forward.
The challenge is for clubs and other stakeholders to be open to working together more and form alliances that allow genuine pathways for players, coaches and referees. There is going to be a continuing decline in the volunteer base on which our sport is largely based at the club level so I would encourage people to seek out others in a similar position and at least have a discussion about how to ease the burden for all. We do need to carefully consider the whole structure of our federation and included in this is the number, location and facilities of clubs as a whole. We need to start these conversations sooner rather than later otherwise we will find that our game will struggle over the longer term. At all levels WaiBOP Football Federation has a key role to play and is available to work alongside clubs as the challenges ahead occur. So again, I would encourage people to get together and help each other find solutions so our game can continue to grow in all facets. This is the challenge I see ahead. It’s one that I hope as a region we can work together and meet what lies ahead of us so that our game continues to be the largest participation sport in the country.
David Ireland Board Chair Waikato Bay of Plenty Federation
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WaiBOP Football Federation Performance Report 2017
Chief Executive’s Report Sports codes around the country are facing similar challenges as the demographics in New Zealand continue to evolve, the make-up of our regions change, and the demands on our people expand. Catering for both the players and supporters of the traditional form of football, as well as acknowledging the need to provide newer forms of the game such as futsal, beach football, footgolf and small sided games, requires us all to think differently. The need for volunteers within clubs has not diminished while the volume of available volunteers has. Attracting and retaining these people is increasingly forming part of our strategic planning. Waikato Bay of Plenty Football’s role has been, and will continue to be, to deliver New Zealand Football’s community initiatives providing governance, guidance and operations across the footballing community in the region. Challenges continue in the areas of providing an aligned youth framework, senior number reductions, the growth of futsal infrastructure and the pressures on competition structures and financial sustainability. In 2017, WaiBOP Football returned an operating deficit of $34,273 for the financial year - a shortfall in revenue to cover the expenses required to provide services. The cash position at year end was $697,091, including tagged reserve funds of $241,738.
In 2018 onwards, our attention will continue to be on further improving the community aspect of the game with a focus on increasing football participation. We’ll have a special focus on females and futsal, along with coach education and the development of our referees. With Government focus in the areas of health and wellbeing, along with the ethnic and cultural diversity in our country, it is important our Federation looks closely at how to respond to the needs of these groups as we look to expand our football family and increase participation in our game. The success and growth of football within the Waikato and Bay of Plenty could not happen without the commitment and passion of a large number of people involved within our clubs and schools. The success of our sport is largely thanks to their hard work and dedication. Thanks should also go to our staff at WaiBOP Football and to the Board of Directors for their continued efforts and in providing services and navigating themselves through the footballing landscape. Special thanks should also go to the WaiBOP Referee and Disciplinary Committees for their direction and support in what is always a busy and exciting working environment at Waikato Bay of Plenty Football Federation.
Karyn Walters Chief Executive Waikato Bay of Plenty Federation
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WaiBOP’s Strategic Direction Who are we?
The Federation organises and coordinates four key components including Football Competitions, Football Development, Football Talent and Club/Game Support on behalf of NZF
What are we trying to achieve?
More New Zealanders playing and loving football
Our Purpose encapsulates the objectives of our constitution and it is the reason we exist.
To lead, inspire and deliver football in Waikato Bay of Plenty Our Vision is the ultimate goal that we strive towards.
Incredible performances on and off the field In reality this means we: • Sustain our position as one of the biggest participation sports in our district. • Create such positive experiences for anyone engaging with the game that we are the sport of choice.
• Have strategic alignment with all of our key stakeholders so that we are working towards common goals. • Are a well-organised, thriving and financially viable organisation.
Our Values are the way we behave while meeting our purpose and striving for our vision. In practice our values mean:
Unity
Passion
We will work to be inclusive and strive for commonly agreed goals. We stand together and act for the good of the game.
We channel football’s unrivalled passion in a positive manner. We have a burning desire to make our game and organisation successful.
Pride
Respect
We take responsibility for our actions. We set and achieve high standards of professionalism.
We listen to each other and act to be constructive in every situation. We are honest and transparent in all our dealings.
WaiBOP Football’s Strategic Priorities Competitions Review current competition structures to continue to improve and align leagues to meet the needs of New Zealand football and changing community demands. Youth Football Invest in youth football as a growth vehicle for men’s and women’s traditional football. Female Football Invest in girls football as a growth vehicle for traditional women’s football. Lifestyle Format Invest in futsal as the key growth vehicle for lifestyle formats.
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WaiBOP Football Federation Performance Report 2017
Coach and Referee Development Continue to improve the quantity and quality of match officials and coaches in the region. Club Capability and Workforce Support the clubs in their sustainability and quality management. Regional Facilities Support clubs to improve football facilities and establish a regional master plan for the future. Systems and processes Improve revenue streams and internal systems for efficiency and sustainability.
SERVICE PERFORMANCE
2017
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2017 Outputs Achieved 14366
Registered Football Players
0
6000 Juniors
3000
Youth
2275 3233
9000
12000
Seniors
6000
9000
300025%
6000
0SENIORS 16% YOUTH 22%
WAIKATO 49.9% 75%
JUNIORS 62% Juniors/Youth/Senior Players
Female/Male Players
JUNIOR 25%
ALL SENIOR AGES 12% 21% WaiBOP Clubs/Schools*
<200 81%
Club/School* Membership Size
* Does not include Secondary Schools.
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WaiBOP Football Federation Performance Report 2017
12000 9000
BOP 51.1%
Waikato/Bay of Plenty Players
>401 201-400 7% 12% SCHOOLS 42%
8858
1500
117
Leagues
1127 Registered Teams
10000+
Organised Matches
144
Match Officials
480
Coach Accreditations
14% less
Dissent-Related Cards
210
2632
966 1456
Registered Futsal Players Juniors
Youth
Seniors
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Quality Club Mark Clubs Level 1 accreditation
Communications 553,000 Page Views+
24,600 Average Monthly Visits
3,000+ Page Likes 815,000 Total Reach^
20,000+ Contact Database
Fortnightly e-cast sent to entire database +Our fixtures site, which was separate to waibopfootball.co.nz, received approx. 2.9 million page views in 2017. The new website incorporates our fixtures, so we expect total page views for 2018 to be considerably higher. ^The number of people who had any content from our Page or about our Page enter their screen.
Commercial Partners
Funding Partners
Contract Partners
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FINANCIAL INFORMATION
2017
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FINANCIAL STATEMENTS
2017 No. 3 District Federation of New Zealand Soccer Inc T/A Waikato Bay of Plenty Football For the year ended December 31, 2017
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These financial statements should be read in conjunction with the notes to the accounts and audit report. The full report, including notes, is available on request. 20
WaiBOP Football Federation Performance Report 2017
These financial statements should be read in conjunction with the notes to the accounts and audit report. The full report, including notes, is available on request. WaiBOP Football Federation Performance Report 2017
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These financial statements should be read in conjunction with the notes to the accounts and audit report. The full report, including notes, is available on request. 22
WaiBOP Football Federation Performance Report 2017
These financial statements should be read in conjunction with the notes to the accounts and audit report. The full report, including notes, is available on request. WaiBOP Football Federation Performance Report 2017
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Brian Perry Sports House Wintec Avalon Campus, Avalon Drive PO Box 1230, Hamilton 3240
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WaiBOP Football Federation Performance Report 2017