WaiBOP Football Federation - 2018 Annual Report by DBMandM

ANNUAL REPORT

2018

WaiBOP’s Strategic Direction Who are we?

The Federation organises and coordinates four key components including Football Competitions, Football Development, Football Talent and Club/Game Support on behalf of NZF

What are we trying to achieve?

More New Zealanders playing and loving football

Our Purpose encapsulates the objectives of our constitution and it is the reason we exist.

To lead, inspire and deliver football in Waikato Bay of Plenty Our Vision is the ultimate goal that we strive towards.

Incredible performances on and off the field In reality this means we: • Sustain our position as one of the biggest participation sports in our district. • Create such positive experiences for anyone engaging with the game that we are the sport of choice.

• Have strategic alignment with all of our key stakeholders so that we are working towards common goals. • Are a well-organised, thriving and financially viable organisation.

Our Values are the way we behave while meeting our purpose and striving for our vision. In practice our values mean:

Unity

Passion

We will work to be inclusive and strive for commonly agreed goals. We stand together and act for the good of the game.

We channel football’s unrivalled passion in a positive manner. We have a burning desire to make our game and organisation successful.

Pride

Respect

We take responsibility for our actions. We set and achieve high standards of professionalism.

We listen to each other and act to be constructive in every situation. We are honest and transparent in all our dealings.

WaiBOP Football’s Strategic Priorities Competitions Review current competition structures to continue to improve and align leagues to meet the needs of New Zealand football and changing community demands. Youth Football Invest in youth football as a growth vehicle for men’s and women’s traditional football. Female Football Invest in girls football as a growth vehicle for traditional women’s football. Lifestyle Format Invest in futsal as the key growth vehicle for lifestyle formats.

Coach and Referee Development Continue to improve the quantity and quality of match officials and coaches in the region. Club Capability and Workforce Support the clubs in their sustainability and quality management. Regional Facilities Support clubs to improve football facilities and establish a regional master plan for the future. Systems and processes Improve revenue streams and internal systems for efficiency and sustainability.

Photos All photos in this report are by PhotoSport, Grant Stantiall and WaiBOP Football.

Contents

WaiBOP Football’s Federation Strategic Direction Approval of Annual Report

IFC

Non-Financial Information Entity Information Chair’s Report CEO’s Report Service Performance

4 4 5 6 7

Financial Information 11 Independent Auditor’s Report 12 Financial Statements 14 Notes to the Financial Statements 20

Photos are by PhotoSport, Shot360 or WaiBOP Football. WaiBOP Football Federation Annual Report 2018

Approval of Annual Report The board members are pleased to present the annual report of No 3 District Federation of New Zealand Soccer Incorporated (trading as WaiBOP Football Federation) for the year ended 31 December 2018, incorporating the entity information, the statement of

service performance and the ﬁnancial statements for the year ended 31 December 2018. The performance report is authorised for issued by the board on the date below.

Signed for and on behalf of the Society.

Board Chair David Ireland Date April 23, 2019

Chief Executive Karyn Walters Date April 23, 2019

Entity Information Legal Name of Entity No 3 District Federation of New Zealand Soccer Incorporated. Other Name of Entity WaiBOP Football Federation. Type of Entity and Legal Basis Incorporated Society. Date of Incorporation May 7, 2001. Registration Number Incorporated Societies Register 1136863. Our Purpose Established in 2000, WaiBOP Football’s role is to lead, inspire and deliver football in Eastern Bay of Plenty, Rotorua, Taupo, Thames/Coromandel, Waikato and Western Bay of Plenty. See page 6 for our vision, mission and values. Our Structure WaiBOP Football is governed by a Board of Directors formed in accordance with the Rules of the Federation. The membership of the Board can comprise: • Four (4) Appointed members; • Three (3) Elected members; and • Up to two (2) Co-Opted members. At 31 December 2018 the WaiBOP Football Board consisted of: • David Ireland (Chair) • Mark Browning (Deputy Chair) • Merv Williams • Pippa Mahood • Mark Milmine • David Bell • Irene Nottage 4

WaiBOP Football Federation Annual Report 2018

Chief Executive Karyn Walters. Main sources of WaiBOP Football’s cash and resources The main source of cash and resources arise from fees, subscriptions and other revenue from member clubs, together with grants and funding contracts from third parties. See inside front cover for our vision, mission and values. Main methods used by WaiBOP Football to raise funds As above, funds are raised both from members and clubs, New Zealand Football and a variety of other community organisations. WaiBOP Football’s reliance on volunteers and donated goods or services We are thankful for the assistance and support from a wide range of volunteers in assisting in the delivery of Football within the WaiBOP region, including Club Committees, Coaches, Referees, Club Ofﬁcials and Managers. Contact Details Physical Address (Hamilton) Brian Perry Sports House, Wintec Rotokauri Campus, Akoranga Drive, Hamilton. (Tauranga) Sport BOP, 406 Devonport Road, Tauranga. Postal Address PO Box 1230, Hamilton 3240. Website waibopfootball.co.nz

Chairâ&#x20AC;&#x2122;s Report The 2018 year was one of challenge on many different levels. At the national level there were many events which focussed negative media attention on the game, and which also impacted the reputation of the game across the country. There is no doubt this had a direct impact on our ability to generate revenue with funders and sponsors more reticent about supporting the game due to the ongoing negative media coverage. While towards the end of the year things improved and became more stable the damage had already been done with one of the many impacts being a loss of revenue which has hit across the game nationally. For us this contributed to, but was not solely responsible for, a disappointing financial result which was in line with and even better than other federations. This in no way diminished things but simply highlights that the game across the country is financially unsustainable in its current format. The board has had to make some difficult decisions to ensure the longer-term sustainability of the organisation, including passing on increased costs to clubs and all other stakeholders. Despite all of this we have continued to provide the infrastructure that supports the many thousands of people involved across our region. Our staff have delivered countless hours of training, support and education in an effort to improve the experience people have.

Looking forward there is room for improvement, but this can only happen with the support of all involved in the game and clubs must also be willing to work alongside the Federation to help improve things. One area which clubs can be the primary catalyst for improvement is in player behaviour, especially in relation to abuse, and particularly abuse towards referees. We lost over 30 referees at the end of the 2018 season with many expressing that abuse was a major factor in them giving up. Moving forward there will be increased focus on player behaviour while still expecting a high level of professionalism from everybody else as well. Equally moving forward, we must all work together to ensure that the game is sustainable and provides all the components necessary to meet the needs of the wide range of stakeholders we have. Finally, I would like to acknowledge the work of Karyn Walters as CE and the Federation staff. It is never easy to work within a sport where passions run deep, expectations are high and money is short at the ground level. But of course we do it because we love the beautiful game. David Ireland Board Chair Waikato Bay of Plenty Federation

WaiBOP Football Federation Annual Report 2018

CEO’s Report It has been an interesting first year for me in leading WaiBOP Football Federation. I have always known that our code has a large number of passionate people involved in our football community, many volunteering across the region involved in some capacity, whether as coach, manager, match official, club committee member, fundraiser, deliverer, taxi driver, supporter, administrator or other equally important role. It has been a challenging and humbling experience to date. Our financial results for 2018 have shown a large operating deficit which has been due to declining grant revenue and an increase in expenses to provide services. Grant funding remains challenging with less allocation being available. In 2018, efforts were made to increase funding over the 2017 revenue, to cover an increase in expenses, however this extra grant funding did not materialise and this has been reflected in the revenue shortfall. Heading into 2019, both revenue improvements and expense control will be a key focus to ensure 2019 does not have any further negative impacts. As an example, some staff who have recently resigned will not be replaced until the financial position has improved. The football landscape seems to be ever-changing and increasingly challenging as we have all seen during the past years. The focus remains More New Zealanders playing and loving football reflecting the community aspect of the game and Our Elite teams winning at global pinnacle events a focus on the performance aspects.

WaiBOP Football Federation Annual Report 2018

At a regional level, our continued attention will be to further improve the community aspect of the game with increases in football participation, and special focus on women and futsal. Of concern to us all is the retention level of referees, who are sometimes subject to unacceptable behaviour while doing what is largely a volunteer role. We will continue to take a no tolerance position around this. Pressure on facilities both indoors and outside does limit the ability of our federation to grow as we know it can and the Federation will continue to lobby councils and funders alike to address this situation. The success and growth of football within the Waikato and Bay of Plenty could not happen without the commitment and passion of a large number of people involved within our clubs and schools. The success of our game is largely thanks to their hard work and dedication. Thanks should go to the staff at WaiBOP Football for their continued efforts and in providing services and navigating themselves across the footballing landscape. It is a pleasure to see such dedication in action for the good of game. Special thanks should also go to the WaiBOP Board led by David Ireland, and the various WaiBOP committees, i.e. Referees and Disciplinary committees, for their direction and support in what is always a busy and exciting working environment at Waikato Bay of Plenty Football Federation. Karyn Walters CEO Waikato Bay of Plenty Federation

SERVICE PERFORMANCE

2018

WaiBOP Football Federation Annual Report 2018

2017/18 Outputs Achieved 14366

2275

Registered Football Players

6000 Juniors

3000

Youth

3233

9000

12000

Seniors

6000

9000

3000

6000

SENIORS 16%

25%

YOUTH 22%

WAIKATO 49.9% 75%

JUNIORS 62% Juniors/Youth/Senior Players

Female/Male Players

8853

12000 9000

BOP 51.1%

Waikato/Bay of Plenty Players

>401 201-400 7% 12% SCHOOLS 36%

JUNIOR 30%

ALL SENIOR AGES 11% 23% WaiBOP Clubs/Schools*

<200 81%

Club/School* Membership Size

* Does not include Secondary Schools.

Note: These figures (apart from the WaiBOP Clubs/Schools graph) relate to our 2017 player numbers. The implementation of the new online system at the start of 2018 came with data migration issues that gave us what we believe to be radically incorrect playing number information. The end-of-season player registration termination requirement will fix this for future years.

WaiBOP Football Federation Annual Report 2018

1500

Leagues

1021 Registered Teams

10000+

145

Organised Matches

Match Officials

483

Coach Accreditations

370

Community Referees

3600

Registered Futsal Players

476

Registered Futsal Teams

WaiBOP Football Federation Annual Report 2018

Quality Club Mark Clubs Level 1 accreditation

Communications 933,000 Page Views

32,400 Average Monthly Visits

20,000+ Contact Database

Fortnightly e-cast sent to entire database *The number of people who had any content from our Page or about our Page enter their screen.

Commercial Partners

Funding Partners

Contract Partners

WaiBOP Football Federation Annual Report 2018

3,500+ Page Likes 600,000 Total Reach*

FINANCIAL INFORMATION

2018

WaiBOP Football Federation Annual Report 2018

These financial statements should be read in conjunction with the notes to the accounts and audit report. The full report, including notes, is available on request. 16

WaiBOP Football Federation Annual Report 2018

These financial statements should be read in conjunction with the notes to the accounts and audit report. The full report, including notes, is available on request. WaiBOP Football Federation Annual Report 2018

WaiBOP Football Federation Annual Report 2018

Brian Perry Sports House Wintec Avalon Campus, Avalon Drive PO Box 1230, Hamilton 3240

WaiBOP Football Federation Annual Report 2018