August 13, 2014 Dear Vendor, We would like to invite you to participate as a vendor at the inaugural Diamonds & Dirt Youth Class™. The event will consist of barrel racing, pole bending and pony race. Held at the Brazos County Expo Complex in Bryan, Texas, Diamonds & Dirt Youth Class 2015 vendors will receive booth space, listing on the Diamonds & Dirt™ website, mobile app and social media sites. Booth options are outside only, trailer booths and equine needs booths. Not only will your company receive great exposure and heavy foot traffic, you are guaranteed to have a great time! Booths are spaces and prices are listed below. Electricity and WiFi are billed separately. Enclosed you will find an application, payment information and vendor guidelines. Please return the application with payment in full, no later than November 1, 2014. Mail payment to: !
Diamonds & Dirt™-1210 West Clay Street #9 - Houston, TX 77019
Email to: !
Lauryn@SchillerRanch.com
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Sincerely, Lauryn Sanford Event Coordinator Diamonds & Dirt™
www.DiamondsAndDirt.com
Diamonds & Dirt Youth Classic™ Vendor Guidelines Diamonds & Dirt™ will approve vendor merchandise based on the application’s description. Diamonds & Dirt™ reserves the right to decline applications, should an application be denied, payment will be refunded in full. Cancelations will not be refunded and are non-transferable. Space assignments are made by Diamonds & Dirt™ management and will be clearly marked. Vendor booths may not be moved or sublet once assigned. Move in begins Thursday, November 20 booths must be set up by 10 p.m. and then remain intact until the show’s conclusion on November 23, 2014. Upon show conclusion, all merchandise must be removed from the space promptly and completely, and left in the same condition as was found at check-in. There will be absolutely no selling of merchandise or professional services on the event grounds, in stalls, or at trailers unless you have a booth space leased. Diamonds & Dirt™ and Brazos County Expo Complex are expressly released and discharged from any and all liabilities, loss, injury or damage to persons or property. Vendors must adhere to all guidelines of both Diamonds & Dirt™ and Brazos County Expo Complex; no exceptions will be made.
www.DiamondsAndDirt.com
Brazos County Expo Complex Guidelines Use of Space: Show management reserves the right to decline or prohibit any exhibit, part of an exhibit, exhibitor or exhibitor representative that Show Management or Facility Management deems inappropriate, unsuitable or not in keeping with the character of the exposition. No subletting of space will be permitted. Vendors are not permit- ted to sell alcoholic beverages, soft tobacco products, confections or food for on-premises consumption. Vendor Arrangement: All booths must be arranged so that all merchandise and signage are within the assigned space. Ample space must be provided within the booth for vendor staff and visitors. Maximum height of dis- plays is 8 feet in the back and 4 feet in the front, and must not obstruct the view of or interfere with other vendor booths. Displays with unfinished or unsightly exposures at the rear or sides must be covered, at the vendor’s expense, and must meet the satisfaction of Diamonds & Dirt and Brazos County Expo Complex. Vendors may enter one hour prior to opening. The use of microphones, recordings, movies, slides or other audio-visual equipment is allowed, however the volume must not exceed the level of normal conversation or be objectionable by neighboring vendors. Wi-Fi and electricity are purchased through Brazos County Expo Complex and will be billed separately. Show management reserves the right to rule on all matters pertaining to the exposition whether or not expressly mentioned. By executing the application process, vendors agree that all rulings shall be binding.
www.DiamondsAndDirt.com
Payment Information Company Name!
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Description of Merchandise ______________________________________________________________________ Booth Options (all outdoor spaces) 10‘x10’ $200
10‘x20’ $300
Equine Needs $200
Trailer $300
Payment Information Check
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Name on Card! _____________________________________________________ Company Name! _____________________________________________________ Billing Address! _____________________________________________________ City, State, Zip ! _____________________________________________________ Credit Card #!
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(A 3% processing fee will be added to all credit card transactions.)
www.DiamondsAndDirt.com