Does your business need automatic shift planning?

Depending on where you are in Canada, by the time you’re reading this article, it may have been weeks since the last snowstorm in your region. While you may be swapping out your toque for a baseball hat, this is the perfect time to think about how you’ll coordinate shifts when the temperature drops and the snow flies again later this year.

Many businesses that rely on temporary workers, or need to fill high-volume shifts quickly, have found automated shift planning saves time for managers while simplifying the process for workers.

Will it work for your organization? Here are some of the factors to consider:

Access

Consider a service with 24/7 access. It’s convenient and once you’re set up and you’ve identified and approved a talent pool, they can log in at any time – day or night – to select a shift. Likewise, you need a service that allows managers to post a shift at any time.

Streamlined planning

As an employer, scheduling the workers you need is as simple as posting the shift details on a centralized webpage. Only workers you’ve previously vetted and approved are granted access to the site. This saves your organization valuable time: no more chasing down workers

Does your business need automated shift planning?

By Ashley Gamble

to confirm their shift details and then manually adding them to a schedule. An effective system is 100 per cent automated.

A better experience for your workforce

For temporary workers, this experience is smoother than traditional shift planning. A system with built-in, easy to understand notification alerts them to available shifts. They know the instant a job is available and can opt to decline or accept on the spot. This avoids back and forth communication – saving time and avoiding miscommunication. Keep in mind, in many regions across Canada it’s a jobseeker’s market. Tools like automated shift planning can help to make your organization the one jobseekers seek out.

If this sounds like it might be a fit for your organization, look for a service that’s currently operational, such as Randstad Canada’s youplan, so you can test it and speak to current users to understand how they’re leveraging the technology.

Ashley Gamble is vice-president, Randstad Inhouse Services with Randstad Canada, the Canadian leader for staffing, recruitment and HR services. She is based in Mississauga, Ontario. ■

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