2013-TradeShowVendorFlyer

Maryland Plumbing-Heating-Cooling Contractors, Inc.

2210 Fairgrounds Road, West Friendship, MD

Name:_____________________________________________ Company: _________________________________________ Address: __________________________________________ City: ____________________State:__________Zip:________ Telephone: ______________________Fax:_______________

HOW TO RESERVE YOUR SPACE Review the enclosed floor plan and indicate your first (3) booth choices Fill out the application and return it to Maryland PHCC This signed application must be received in order to reserve your space.

APPLICATION DEADLINE: September 13, 2013

E-Mail:_____________________________________________ Check Visa MC AX $__________________________ (payment/charge amount)

Make check payable and mail to: Maryland PHCC 10176 Baltimore National Pike, Ste. 205 Ellicott City, MD 21042

Credit Card # ______________________Exp Date:_________

Questions: (410) 461-5977

Authorized Signature: ________________________________

e-mail phccmd@aol.com

(410) 750-2507 fax

Security Code #_______ ** By signing the agreement the undersigned agrees to exhibit at the Annual Industry Expo 2013 and abide by, and comply with all provisions and regulations as set forth in the official regulations. Maryland PHCC shall not be held responsible for circumstances beyond our control. The Maryland PHCC does not guarantee attendance totals. INITIAL __________ ** 100% of the booth deposits or payment, less 10% administrative fee will be refunded for cancellations received only in writing prior to August 19, 2013. 75% for cancellations prior to September 1, 2013. No deposit or payments will be refunded after September 1, 2013.

INITIAL ____________

Booth Choice (first come—first served) 1.) _____ 2.) ______ 3.) ______ Electric Needed ______Yes _____No Includes: 8’x10’ draped booth, draped table and two chairs, Company Name and Information will appear in The Winter issue of our Magazine and on the Maryland PHCC Website @ Marylandphcc.org.

Price and Payment Information (per booth) MD PHCC Associate Member – Regular Booth Non-Member -Regular Booth

$ 750.00 $ 850.00

Premium Booth $ 850.00 Premium Booth $ 950.00

EXHIBIT SETUP: Wednesday, September 18, 2013 - Noon – 4:00 p.m. (floor plan on reverse side) EXHIBIT HOURS: Thursday, September 19, 2013 - 2:00 p.m. - 7:00 pm EXHIBITOR TEAR DOWN: Thursday, September 19, 2013 - 7:00 p.m. - 8:00 pm

Maryland PHC Trade Show Howard County Fairgrounds 2210 Fairground Road West Friendship, MD

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Truck & Heavy Equipment Area

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Front Entrance

Se et up area Bull Roast

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EXIT  

Denotes Premium Space Booth Size 10’ x 10’

EXHIBIT SETUP: Wednesday, September 18, 2013 - Noon – 4:00 p.m.

EXHIBIT HOURS: Thursday, September 19, 2013 - 2:00 p.m. - 7:00 pm EXHIBITOR TEAR DOWN: Thursday, September 19, 2013 - 7:00 p.m. - 8:00 pm

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RULES AND REGULATIONS

1. SET UP AND TEAR DOWN: Exhibit space will be accessible to exhibitors for erecting displays in accordance with time and dates listed on the show schedule.

Final preparation must be completed by 12:00 noon the opening day of the show. A $ 100 penalty fee will be charged for any set up or construction of exhibits after 12:00 noon. Exhibitors must use only the entrances designated for set up. Removal and packing may not commence until the final day at the close of the show. Displays must be removed by date and time listed. Each exhibitor must name at least one individual to be the exhibitor’s authorized agent for installation, operation and removal of the exhibit. No part of the exhibit may be removed after set up except with written permission from show management. A $100 penalty fee will be charged for any exhibit that is removed before the final tear down time.

2. LOCATION: The Maryland PHCC reserves the right to determine an exhibitor’s final location. The management to prevent congestion; avoid confusion in firm names; solve competitive conditions; or to benefit the overall appearance of the show may change the location of assigned space.

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SUBLETTING: An exhibitor may not share or sublet any portion of their booth space with another company.

4. FIRE HAZARD: All exhibit and booth materials must be flame proof and otherwise must comply with federal, state and local fire laws, insurance underwriting requirements and other applicable site regulations. All packing containers, excelsior and similar materials are to be removed from the exhibition area upon completion of set up and prior to the opening of the show. Exhibitors are restricted to use of materials, which would pass a fire inspection.

5. HEIGHT RESTRICTIONS: Exhibits, back walls and decorations shall not exceed 8 feet. Permission must be obtained from show management to exhibit equipment, which exceeds the height restriction.

6. LOUD SPEAKERS AND SOUND DISPLAYS: Loudspeakers and loud displays are prohibited, exhibitors must receive advance permission from show management to exhibit any type of sound display.

7. NON-CONFORMING EXHIBITS: The Maryland PHCC reserves the right to refuse any exhibitor which does not, in show management’s judgement, conform to the general theme of the show.

8. SOLICITATION: Exhibitors are prohibited from soliciting business in the aisles or in other exhibitor booth areas. Samples, pamphlets, publications and catalogs, etc. may only be distributed by exhibitors from within the confines of their own booth area. Exhibitors must obtain prior permission from the show management to conduct any other type of promotional activities during show hours.

9. (a) (b) (c) (d) (e) (f)

MISCELLANEOUS: Serving alcoholic beverages and/or foods by exhibitors in any part of the show premises is prohibited.

Booths should be attended by the exhibitor during all show hours, in their own best interest.

Vehicles must enter through the promotional doors located at the entrance designated. All vehicles must have locking gas caps, protection on the floor under each wheel protection on the floor under the engine and disconnect battery terminals. Silicon spray or similar product on tires is prohibited.

Absolutely nothing may be taped to hall fixtures or floors.

Absolutely nothing may be attached to any hall fixtures or the building itself.

Electrical cords may not be run along hall floor in customer traffic walkways.

10. SIGNS AND NOTICES: All signs and notices shall be professionally lettered and any sign or notice which does not conform to the above shall be removed immediately. HANDWRITTEN SIGNS ARE PROHIBITED. 11. SECURITY AND LIMITATION OF LIABILITY: Show management assume no liability for loss or Damage from any causes whatsoever. Exhibitor understands and agrees that said security personnel are Independent contractors and that any security provided by the Maryland PHCC is solely as a courtesy.

Exhibitor further agrees that the Maryland PHCC shall incur to a liability and/or responsibility resulting from the acts or omissions of such security personnel. The Maryland PHCC shall no be responsible for injury that may occur to an exhibitor or his employees, nor for the safety of any exhibit against theft, fire, accident or any other cause of loss or damage. If an exhibitor damages the building, he shall reimburse the owners of the building for the cost of repairing the damage. The Maryland PHCC shall cooperate fully at all times but shall not be responsible for (a) damage to exhibitors property, lost shipments either coming in or going out, moving costs; or (b) any damage, loss, delays, etc. Any damage to transported property is solely exhibitor’s responsibility. In light of the above exhibitors are strongly urged to purchase adequate insurance coverage against these risks and on equipment and exhibits with their regular insurance carrier. Extended public liability insurance is also advised for the exhibitor’s protection.

12. BREACH OF CONTRACT: If an exhibitor cancels for any reason whatsoever with a signed contract, they shall be held liable for the full amount of the booth cost.

They shall also forfeit all monies which have been paid to reserve the space. The exhibitor will also be liable for all costs incurred by management in consideration of the exhibitor including, but no limited to tables, coverings, skirting, chairs, signage and exhibitor listings in advertising placed on behalf of the exhibitor. NO REFUNDS WILL BE ISSUED. Show management will also have the right to use the space, as it deems necessary to eliminate blank spaces in the show.

13. CANCELLATION: In the event the show is not held for any reason beyond the control of show management, the Maryland PHCC will return to the exhibitor all monies paid for space rental less the exhibitors pro-rata share of show management’s out-of-pocket expenditures for production of the show. Should the show not be held for any other reason, all monies paid by the exhibitor for booth rental will be refunded within a 30-day period. In either of the foregoing situations, exhibitor hereby waives any claim of damage, compensation or refund of money paid to the Maryland PHCC except to the extent agreed above.

14. UNETHICAL CONDUCT: Unethical conduct or any infraction of the rules by the exhibitor, his agents or employees will subject the exhibitor to exclusion from the exhibitor area. In the event of such exclusion it is agreed that no refund shall be made to the exhibitor and the Maryland PHCC shall not be liable for any damages or expenses incurred by the exhibitor as a result of such exclusion.

15. DISPUTE RESOLUTION: Any and all matter, questions and or topics not specifically or addressed in the foregoing rules and regulations and regulations shall be subject to the decision of show management, which decision shall be final.

16. AGREEMENT TO TERMS: By erection of exhibit, exhibitor expressly consents to and accepts the foregoing rules and regulations and represents that full Exhibitor therewith has made compliance.