Document Management System for Bank

How To Improve Document Storage For Bank ?? Maintaining history of all the documents submitted becomes a tedious job. It is even more challenging to search specific documents when in need. DigiSmart – Document Management & Digitization Services can help you to resolve these issues.

We can provide you with end-to-end services like Scanning, Indexing, Electronic Storage and Document Management System Software for your requirements. We provide skilled manpower to acquire and convert physical documents into electronic format for e-Archival.

Document conversion how it Works: 1 Receiving Documents

2 Scanning Documents

4 Indexing Information

3 Quality Control

5 Output

6 Deliverys

1 Receiving Documents

In this phase, our employees will collect files from various Departments for the digitization purpose. Our team will bring those files for digitization in the space provided by client. The client authority will make the entry in the register while handing over the document to our team. On due verification of documents handed over, our representative will sign on the register file and accept those files. During verification, our team will verify the document/file quantity with client officials and any discrepancy will be brought to the notice of client authorities.

2 Scanning Documents

Documents prepared in previous phase will be scanned as per the guidance given in the Scope of Work of tender document on various scanners. Appropriate quality, dpi and formats will be selected as per the nature of documents received for scanning. 3 Quality Control

Documents scanned during the scanning phase will be checked for its quality. In this phase various parameters such as garbage, black outlining, pin holes, punching holes, brightness, rotation, dpi, color, contrast etc. will be checked and processed appropriately to prepare the image/document as per desired

4 Indexing Information

ď&#x192;&#x2DC;There are also different types of indexing Information . If your documents type are text documents, you need to have indexed the documents for full text search where you can find a phrase contained in the documents. All DMS have some level of system indexing too. 5 Output

During this stage, our team will hand over the digitized documents to the client officials for testing the digitization for its correctness. If any discrepancies are found shall be informed to us. Our team will resolve those discrepancies and handover the same again for approval.

6 Delivery

ď&#x192;&#x2DC;Once all the digitized documents are approved by client officials,the document/ filewill be returned back to the concerned Department. ď&#x192;&#x2DC;The entry of the same will be made into the register with date, time and signature of both client and our officials.

5 Benefits of Document Management Services For Bank

 More Office Space Secure Document Storage Environmentally Friendly Improve Customer Service Time Saving

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Document Management System for Bank

Published on May 24, 2016

Digismartek

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