DMS : What it is? Which type of Sectors are likely to use?
ďƒ˜DMS is a document management system software which is used all Type of organisation like bank, College, Corporate Office, college library, Government offices and all they can store all type of paper documents into electronic documents. ďƒ˜DMS helps to convert all paper documents into Electronic Documents
How DMS – document management system software work is done with when capturing data and convert it into electronically Following diagram Shows you what us actual work of DMS
Document Flow Documents stored physically in Filling/Received by the customer
Scanning Station – All documents are scanned using scanning module
Electronic Documents/emails are viewed or uploaded to server
Database Server – where all the indices of documents are stored. Retrieval of document becomes faster.
Document Management System Software Main Components are
SCAN
STORE
Simple Efficient Reliable
SEARCH
Scan Process Receiving files from Store
In this phase we take files from store room for digitization, outward entry is made and signed by store keeper and supervisor
Scanning Process
Each document is scanned at scanning station. Various types of scanners are used as per the requirements.
Batch Preparation
Batches are created for scanning documents at the scanning station and assigned to various teams
Pre Scanning Process
Each page is prepared for scanning, special care is taken for the pages which are not in good condition. In this process staple pins, lace, stickers etc. are removed
Store Process Image Processing
Each image is processed before uploading on the server. Image is checked for clarity, brightness, exposure, straightness, skewing etc.
Storage Server
All the processed images are uploaded and store in the storage server using DigiSmart Document Management System Software.
Indexing & Tagging
Each scanned record is then indexed with appropriate values. Meta Data tags are captured and entered into software.
Search Process Search by File Name
You can search records based on the names given to each record while uploading
Index/Meta Data Search
Powerful search algorithm for complex search using meta data tags
Matching Search
Systems lists possible filenames and displays matching list for user convenience
Content Search
Search documents by contents using OCR tool
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