The Ultimate School FormalGuide WIN
THE ULTIMATE SCHOOL FORMAL UPGRADE PRIZE
r Interio s a e d I g n Styli
Step-by-Step
Guide to Organising your School Formal
Classic & Deluxe Packages Available
Psst… Over Here!!............... No more pencils no more books...
IT’S TIME TO PARTY!
Dockside Group School Formals | Welcome
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Dockside Group
Dockside Group School Formals | Welcome
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Step-By-Step Guide to Organising Your Formal Organising your school formal can be quite daunting! There are so many things to think about and you dont want to forget any important details, so we decided to minimise your stress by putting together a simple timeline to keep you on track. Hope it helps!
School Formal Timeline 8 -6 months out • • •
•
Select the formal committee
Establish your budget & calculate how much you need from ticket sales Establish a date - ensure it doesn’t conflict with any other school event or a local schools formal Book your venue - pay your bond
5-4 months out
3-2 months out •
Order your invitations & tickets
•
Order all your decorating materials to go with your chosen theme
•
6-4 weeks out •
•
Book a DJ/ Entertainment & lighting
•
•
Book security
•
• • •
Book a photographer & photobooth Think of a theme
Begin discussing ideas for
decorations, invitations & tickets • •
Coordinate transport if needed
Meet with volunteers to discuss the afterparty if your school is having one
Dockside Group School Formals | Guide
Begin advertising. Hang posters, flyers etc
• •
Send out invitations and begin ticket sales Call and confirm any arrangements with a band, DJ, photographer
Finalise menu details with the caterer & provide the venue with a run sheet so they know when the food should be served etc Set up a schedule for decorating the venue Pay the venue deposit
3 weeks out: •
Finalise guest list & confirm numbers with
•
Organise Favors
• •
the caterer
Create a seating plan
Create place cards if required
2-1 weeks out •
Final Payment of venue & services
•
Call the venue and services to confirm all of your arrangements
On the day •
Arrive early to ensure everything is as it
•
Greet your students on arrival
•
HAVE FUN!!!!
should be
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Choosing your venue can be fun but there are a few things you will need to consider. We have so many beautiful venues to choose from, right in the heart of the city all with waterfront views. To make your job easier, we have put together a checklist of things to ask the venue.
Choosing A Venue Checklist Does Your Venue Include: •
Catering of food and beverages
•
Music (DJ, band or music system)
•
Crockery, cutlery, glassware, white napery
•
Decorations, centrepieces
•
Dance floor
•
Security
•
Professional wait staff
•
Photographer or photo booth
•
Lighting effects for atmosphere
•
Chair covers and sash
•
Convenient location
•
Enough capacity for all the students & adult supervision
•
The right layout for the nights activties
•
Audio visual capabilities for speeches, video clips etc
Dockside Group School Formals | Venue Checklist
Check out our awesome waterfront location. Right in the heart of the city in Darling Harbour and The Rocks!
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Dockside Groups Classic Package
Here are the dinner set-ups for the classic package in some of our waterfront venues
STAR ROOM
L’AQUA
L’AQUA
Gold Room
Terrace Room
Suitable for 110 to 210 Guests
Suitable for 80 to 110 Guests
Suitable for 120 to 160 Guests
Level 6 of the IMAX Theatre Complex with floor to ceiling glass windows affording panoramic views of Darling Harbour and the city.
Roof Terrace, Cockle Bay, with a private outdoor balcony overlooking Darling Harbour.
Roof Terrace, Cockle Bay, with a private outdoor balcony overlooking Darling Harbour.
STARROOM.COM.AU
LAQUA.COM.AU
LAQUA.COM.AU
Dockside Group School Formals | Classic Package
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The Classic Package is a fantastic, affordable and all inclusive package that provides all the essentials you will need to party the night away! The Package Includes • 5 hour venue hire • 4.5 hour soft drink package with mocktails served on arrival • 3 course meal (alternate serve) or Cocktail Canape menu Pg 12 & 13 (Please note all dietary and allergy requirements can be accommodated) • DJ and parquetry wooden dance floor - Speak to our DJ’s to discuss your music requirements & playlist choice • Security for the duration of the night to ensure the night runs smoothly
$89 Per Person
• Guest list & seating plan printed and displayed upon guest arrival • Complimentary table menus • Free photo booth • Venue crockery, cutlery, glassware & white napery • Professional wait staff & function supervisor Teachers - 5 complimentary teachers or parents per 100 students (Maximum 10 complimentary guests) Complimentary wine - One bottle of red & white wine per table for the teachers or parents
DOCKSIDE Suitable for 150 to 700 Guests
ITALIAN VILLAGE
WATERFRONT
Florence & Verona Rooms
Settlers Hall Suitable for 70 to 100 Guests
Suitable for 40 to 110 Guests On the city side of Darling Harbour at Cockle bay, with a large undercover balcony
Located on Hickson Road, The Rocks, with stunning views of the Sydney Opera House & Sydney Harbour Bridge.
Located on Hickson Road, The Rocks, with stunning views of the Sydney Opera House & Sydney Harbour Bridge.
DOCKSIDE.COM.AU
ITALIANVILLAGE.COM.AU
WATERFRONTRESTAURANT. COM.AU
Dockside Group School Formals | Classic Package
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Dockside Groups Deluxe Package
STAR ROOM
L’AQUA
L’AQUA
Gold Room
Terrace Room
Suitable for 110 to 210 Guests
Suitable for 80 to 110 Guests
Suitable for 120 to 160 Guests
Level 6 of the IMAX Theatre Complex with floor to ceiling glass windows affording panoramic views of Darling Harbour and the city.
Roof Terrace, Cockle Bay, with a private outdoor balcony overlooking Darling Harbour.
Roof Terrace, Cockle Bay, with a private outdoor balcony overlooking Darling Harbour.
STARROOM.COM.AU
LAQUA.COM.AU
LAQUA.COM.AU
Dockside Group School Formals | Deluxe Package
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The Deluxe Package is for a school formal that is as beautiful as it is fun! Providing the special details to ensure you feel like Prom King or Queen. The Package Includes • 5 hour venue hire • 4.5 hour soft drink package with mocktails served on arrival • 3 course meal (alternate serve) or Cocktail Canape menu Pg 11
$109 Per Person
(Please note all dietary and allergy requirements can be accommodated)
• DJ and parquetry wooden dance floor - Speak to our DJ’s to discuss your music requirements & playlist choice • Security for the duration of the night to ensure the night runs smoothly (2 guards per 100 students) • Guest list & seating plan printed and displayed upon guest arrival • Complimentary table menus
DELUXE ADDITIONS: • Extension of mocktail service • Dance floor light package - 8 LED flashing colour pan can lights & a mirror ball effect for the dance floor
• Venu crockery, cutlery, glassware & white napery
• Vision package - including 1 single projector screen & event sized data projector
• Professional wait staff & function supervisor
• Venue centrepiece, one per table
• Free photo booth
Teachers - 5 complimentary teachers of parents per 100 students (Maximum 10 complimentary guests) Complimentary wine - One bottle of red & white wine per table for the teachers or parents
DOCKSIDE Suitable for 150 to 700 Guests
• White fitted chair covers • Chair sash included with more than 40 colours to choose from
ITALIAN VILLAGE
WATERFRONT
Florence & Verona Rooms
Settlers Hall Suitable for 70 to 100 Guests
Suitable for 40 to 110 Guests On the city side of Darling Harbour at Cockle bay, with a large undercover balcony
Located on Hickson Road, The Rocks, with stunning views of the Sydney Opera House & Sydney Harbour Bridge.
Located on Hickson Road, The Rocks, with stunning views of the Sydney Opera House & Sydney Harbour Bridge.
DOCKSIDE.COM.AU
ITALIANVILLAGE.COM.AU
WATERFRONTRESTAURANT. COM.AU
Dockside Group School Formals | Deluxe Package
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Upgrade your package to add in some special extras that will enhance your night and the memories you will carry for years to come.
Package Upgrade Options • Venue table centrepiece $15.00 per table •
White fitted chair covers $5.00 per chair
•
Satin or organza sash $2.00 per chair
•
Black table cloths $10.00 per table
•
Balloons by our preffered supplier Mad Balloons $5.00 per person**
•
Photos by our preffered supplier SilverCity Photography $7.00 per person**
•
Canapés on arrival for a ½ hour duration $9.50 per person
•
Mocktail packages available for the duration of the night $6.00 per person
Please inform your Event Manager to check availability, if you would like to book any of the above items or to find out more about the serving of alcohol at your formal for teachers, parents or students
Some of Our Recommended suppliers
DJ - Jamie Drivas Jamie@docksidegroup.com.au Balloons - Mad Balloons www.madballoons.com.au Photos - Silvercity www.silvercity.com.au For more suppliers details, visit our website
Dockside Group School Formals | Package Upgrades
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Well done you’re nearly there! Tick off the final checklist and all is in place to ensure your night is perfect!
Final Checklist • Venue booked & paid for
• Entertainment & audio organised
• Music booked and playlist ready
• Security confirmed
• Food menu and numbers confirmed
• Permission forms completed
• Theme - decorations sorted
• Official guest list finilised
• Invitations - send & rsvp’s recieved
• After party activities sorted
• Menu/ placecards ready
• Photographer confirmed
• Seating plan sorted
• Transport organised
Dockside Group School Formals | Final Checklist
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Heres a sample of our Banquet menu to see what we offer in both our Classic or Deluxe Package. We are sure you will be impressed!
Dockside Group’s Sample Banquet Menu Entrée
Mini chicken schnitzel Caesar salad with boiled egg, bacon, croutons & parmesan cheese Spinach & ricotta ravioli , tomato & basil broth w/ shaved parmesan Greek salad with olives, fetta cheese, tomato, cucumber, and oregano dressing Potato gnocchi w hand cut veal Raghu Thai beef salad w sweet chilli dressing & roasted rice Main course
Interested in socialising more than sitting? Perhaps our delicious Cocktail Menu is more suited to your night!
Grilled sirloin on potato gratin with season vegetables and pepper sauce Roasted chicken on fettuccini, green vegetable and tomato jus Grilled barramundi w sautéed potatoes w broccoli & lemon butter sauce
Dockside Group’s Sample Cocktail Menu Canapés served for 3 hour duration
Braised lamb shank w creamy mash potato ,tomato & black olive jus, green beans
Cold canapes (choice of 6)
Dessert
Trio of dips with crispy pita and crudités chicken & semi-dried tomato terrine
Steam chocolate pudding with chocolate fudge sauce Orange and almond cake w/ caramelised oranges & mascarpone cream Lemon Meringue pie w/ balsamic strawberries Bombolini with vanilla custard & strawberry jam Milk chocolate brulee tart w/ macerated raspberries
Smoked salmon mousse on cucumber on pumpernickel pastry tartlet with ricotta and roasted pinenuts Bocconcini and broccoli tartlet with tomato pesto melon balls with parma ham Roasted artichokes with goats cheese Petite potato filled with blue cheese cream Bocconcini with olive tapenade on crisp bread
Coffee, tea & chocolates
Hot canapes (choice of 6)
Please choose two from each course to be served on an alternate basis or one from each course to be served on a set basis. Please inform us of any dietary requirements and we will be delighted to cater to them separately
Baby spinach and fetta feuillette Assortment of mini pizzas Cocktail beef satay with roasted peanut sauce Mini vegetable spring roll with chilli jam Salmon and asparagus tartlet Tomato and mushroom quiche Mini beef hamburgers Green pepper spiced beef in a baby potato Pumpkin & fetta frittata Mini hotdogs with tomato sauce Please inform us of any dietary requirements and we will be delighted to cater to them separately
Dockside Group School Formals | Sample Menu
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sample menus
Dockside Group School Formals | Sample Menu
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Interior Styling
Dockside Group School Formals | Inspiration
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Dockside Group School Formals | Competition
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Thats all folks!
Stay in touch & get Inspired
We hope this guide assisted you in your preparations for the greatest night of the year! If you want more information don’t be shy to give our team a HOLLA! We are happy to receive your enquires, feedback and comments. We would love to connect over social media after your dancing shoes are off! Don’t forget to post using the hashtag #docksidegroupschoolformal and tag @docksidegroup so we can stay in touch as you spread your wings! Dockside Group thanks you for choosing us, we understand the importance of your special night and we are so grateful to have shared it with you. Wishing you all the best for your future endeavours, the world is at your feet so enjoy! Travel, love, laugh and find what makes you happy. Then do it! Wishing you lots of luck,
Dockside Group.
Follow @DGformals to be the first to know about our exclusive supplier offers, enjoy great quotes to keep you motivated through your studies, funny links, pictures and current trends to inspire.
Follow @DSGformals for theming inspiration, exclusive supplier offers and funny quotes and links to brighten your day. Prepare for the best night of the year and tweet us throughout your journey. We love to keep in touch!
@DocksideGroup Pinterest boards have tons of images and ideas for your School Formal celebration. See your chosen venue set up using a variety of different themes and get ideas and inspiration for the most important night of the year!
For more information or to make a booking Ph: 1300 117 118 Email: Lenita.drivas@docksidegroup.com.au
Win A $250 Westfeild Gift Voucher on Facebook! Shine your brightest on the best night of the year! Be in the draw to win a $250 Westfield gift voucher to splurge on a new outfit and accessories for your School Formal! To enter, tell us on Facebook in 25 words or less why you want your School Formal at a Dockside Group venue. Have your family and friends support you by liking your post on our Dockside Group Formals Page. The winner will be the post with the most ‘likes’.
Dockside Group School Formals | Closing Note
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