APPENDIX 20 VEHICLE POLICY Executive Summary Dogs Queensland (DQ) has acquired a Utility Vehicle for the following purposes: • • • • •
Towing of DQ Trailer from Durack to events; Transport of sponsorship goods to events; Transporting Durack grounds supplies – e.g. fuel, oil, maintenance items, hardware; Other DQ and affiliated body requirements in association with DQ approved events; Mobile promotion of DQ activities.
The Utility Vehicle is an asset that requires to be kept in peak condition to promote the best image of DQ to the Public at large. The Utility Vehicle must be operated in a safe manner in accordance with this policy and guidelines. The Utility Vehicle will not be authorised for private use. SMOKING in this Utility Vehicle is strictly prohibited. The Utility Vehicle will be located at the Durack Facility. 1.0
Definitions
1.1
Dogs Queensland (DQ) means the business or trading name of the Canine Control Council (Queensland) Ltd.
1.2
Affiliated Body means a Dogs Queensland Committee or Sub-Committee, Club, Society, Incorporated Association or a Company of natural persons approved by Dogs Queensland as an Affiliated Body.
1.3
Event Organiser means the representative of the affiliated body.
1.4
Event means the event or events described in the Dog World magazine or other events approved by Dogs Queensland.
1.5
Event Schedule means the Show Schedule or other event approved by Dogs Queensland.
1.6
Main Office means the registered office of Dogs Queensland.
1.7
Grounds Manager means the person responsible for the care and management of the Durack facility.
1.8
Designated Driver means the person or persons responsible for the pickup and return of the Utility Vehicle to Durack.
1.9
Booking Certificate means the Certificate issued by the Main Office to the Grounds Manager and Event Organiser.
1.10
Fuel Card means the card issued by DQ for use with the Utility Vehicle only.
Policy Guidelines 2.0
Booking Process
2.1
The Utility Vehicle will be booked by the Event Organiser through the Main Office prior to sending in the Event Schedule.
2.2
On approval of the booking, the Main Office will issue a Booking Certificate in triplicate (refer to Addendum 1).
2.3
The Main Office will retain a copy of the Booking Certificate. A second copy will be forwarded to the Event Organiser and the third copy will be sent to the Durack Grounds Manager. 107
