Squire Patton
CMSD
Boggs
US
LLP
E-Rate Investigation Attachments through
Attachment 1
pond Accountability CoiwiIssoi
bic
E-rate Missed opportunity of dollars
Millions
reimbursements
in federal technology
21 2015
March The
Cleveland
recovering
$8.57
remaining
for
The
Districts
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disbursed
in
was
percent
percent timeframe
same
2008
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for
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equipment
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specified
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31 2007
date
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funds
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school
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rate
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Garfield
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Gibbons
Rhodes
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The
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emails
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itself
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District
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Districts
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timeframe
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at
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Commission
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target
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extend
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reimbursement
for
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Communications
Federal
equipment
reimbursed
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the
connections
country
and
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of Great City Schools
available
in the
funding
schools
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poverty
of our districts and
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eligible
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access
switches do
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and
for
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qualified
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for
highest
video
know
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process
districts
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of technology
rate
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and
services
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equipment
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servers
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support
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Council
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initial
rate
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situation
services
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at
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elementary
internal
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five
historically
Priority
2014
July
the
the
submit
--
apply
for
this
for
2014
in
for
little
but
this
late
because
among
money
any
address
to
Partly
revamped
in
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school districts
for
districts
that
did
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funding
connections
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Segment any
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years
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of E-rate
Segments
previous
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now
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note to school
In
In
built
was not committing
program issue
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District
determination
for
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and beyond
Segment
request
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were
contracts
Segments
Cleveland
District
under
expenses
of eligible costs
$57375
far
the for
less
construction
new
rules
school
than
the
will
projects It
appears
that
with 450 students
amounts
for
which
through
Conclusion The
District
installations
submitted
for lists
failed
which
to
the
of equipment
gain millions of dollars
USAC to
had
be installed
The reasons unfortunately remain
committed But
in
reimbursements
funding
after
for
technology District
reviewing
why
unclear
despite
repeated questioning
of District
officials
The but only 26
District
percent
received
92
percent of committed funding
of committed
funding
for
its
for
its
Segment
Segment 3A projects
No
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Contractor
installed
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E-rate
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Office might
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of emails
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suppose
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professes
about
this
to
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Specialist
hired
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District
amount
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committed
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deadline
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for
to
at
handle
commitment
funding
internal transitions during
caused
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and
Plan
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person
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flux
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USAC
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delay
Transformation
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later
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closeout
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for
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money
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Districts
credulity
District
person for the E-rate
District
explanation
of
implementation
paperwork
for
on
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equipment
also
list the
no
yet
asked
projects
received
the
construction
in
Office
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Segment 3B/4A
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are
which
the
documenting
One
so the
reimbursement
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E-rate
occurred
were constructed
anything
but for
million
BAC
schools
have
might
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Projects
The
conversations
the
one
had
it
match
did not
discussed this with the Capital
remember
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alerted
Office said
equipment
to
was
that
would have
E-rate
except
available
longer
money
side
construction/design
difference
equipment
much
so
big
was no
equipment
Specified
the
explained
the
failure
stake
This
E-rate
matters
District
is
file
the
especially
so
whose
identified
as
point
former
its
Segment 3B/4A
the
handling
to
applications
Many authorized as
the
originally
Manager
alerted
the
at
least
start
Office
Was
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executed
asked
the
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reimbursement
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District
District
action
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provided
deadline
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begin
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could
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Contractor
If the
to
without
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this
same
have
anyone supplied
$5.2
did someone make
quality
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for
to
list
no
one
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have
scale
Was
outdated
from
large
were
million in reimbursement
capability
apparently
Construction
the
why would
evidently
decision
on
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design documents
conscious
and
equipment
original
who
occurred
occurred
CMSD
at
the
on an
occurring
because
available
pursue
of the
Segment 3A application
initial
substitutions
failure or
How
substitutions
equipment
equipment
3A
Districts
that
If
including substituted
Segment 3B/4A
not to proceed
If
so who
why BAC
The course report depth does
years
Segment
about
purely an oversight and
in
equipment no longer
specified
after
equipment
specified
knowing
the
being
nearly
Was
why
Office for the
E-rate
been
three
remain
questions
them and
scale
large
waited
it
Plan had
claim Despite
required documentation
the
compiling
why
of
explanation
3B/4A
Segment
the
pursue
Transformation
after the
Long to
any
audit-based have
monitor
these
will
continue
significant
analyses abilities
construction
its
efforts
findings or to
The
finances
discover
However
compel answers
BAC and
to
is
make
releasing its
the to this
findings
what
BAC its
happened
lacks
inquiries
report
now
the
ability
The in
why
and to
and
conduct
of
in
Board of Education
light
of
its
mission
to
public
10
Asked Questions
E-rate Frequently What
E-rate
is
federal
Basically
libraries for costs
needed
for
common
local
assembling
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Basics
of eligibility
Eligible
participants
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process to select
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installed
CMSD
schools
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What
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bulk
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How
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down
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Why should
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cost-effective
K-12 schools
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companies
Internet
services
well as
as
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provide
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public
competitive andlor
goods
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of
internal
access
The internal connections Cleveland
connections hardware
School
Metropolitan
aspect of the program are supposed
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construction
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District
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to
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or permanent
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and
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In
as
E-rate
discounts
services
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information
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that
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hubs
routers switches to transport
school
The
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level
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years
subsidizing the poorest
of $5.8 million for
to
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across
Cleveland
to
that
wiring
are
classrooms
public right-of-way
and
the
in B-rate-eligible
schools
percent
90
CMSDs
Issue
the
end
bonds
infrastructure
would pay 32 percent of that
or
rate
discount
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of the
status
recently level
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first
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way
For example
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was accepted
care about E-rate of 2014 allowed that
$200 million authorized
technology
so
schools
application
14 taxpayers until
level
percent discount
Segment 3B-4A
in effect
the
urbanlrural
the maximum
discount
certain
$335 million in construction
potentially with
District
and
rules
the
government does not appropriate
CMSDs
residents under
and
of eligible services
year after the Districts preliminary
more schools with
$600000
range
the
from 20 percent
school districts below
reimbursements
2001
depend on
percent
87%
subsidy
the
B-rate
support
to
at
funding
until
Say
Universal
the
generally must carry
connections
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eligible
served and
was lowered
May
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big are the discounts
Discounts
rate
is
school
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population
pay
E-rate
connections
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located
Product
access
and hardware
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systems
Program of
non-profit
participants
of construction
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beyond
most
CMSD
Connections the
Program
of internal
as part
are internal
at
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public and
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of these
Libraries
schools
eligible
Internet
USAC
telecommunications
maintenance
typically
These
maintenance and
to
and
are covered
services
Telecommunications and
networks and
Company
bidding
What
discounts/rebates
provides
place of the Schools
in
Service Administrative
and
that
program
associated with telecommunications
District
in
was
$192000
November
installed
and
the
CMSD
voters
to
build
approved
2014
How
new
preK-8
in state
in
would pay
11
The
$408000 $522000
So
then could receive
District
amount under
entire
the
after
rules
with aprofit of $330000 because
the
state
$990000
of Clevelands
cost
as
nearly
it
million The
only $3.71 $3.11
million
in
million for the
CMSD
approvals totaled $0.78
million
What
went
for the
construction
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the
and
Service
does the from
from
bill
do
cornerstone legislation
time
reports
about receiving
USAC
for
only $2.87 $3.18
totaled
approvals
for
from
million
preliminary
applications
totaling
to
universal
its
construction
actual
or installed
or
equipment
is
submittal are missed
paperwork
Company created by the Federal
corporation 1997
customers to
regarding
of subsequent if
if construction
as the
via
administrator of the Universal
and
eligible
areas
carriers
spends
telecommunications
affordable
in rural
surcharge
services
consumers
rural
which
on programs
it
chiefly
to
by
health care
libraries
and
to the
companies
telephone
interstate
or
Internet
telecommunications
Universal
Verizon
Service
for
voice communication
make
services
Fund based on
example
by universal
their
what
the
revenues
itemize this surcharge
from
on the
service
USAC Universal baseline
level
service
is
the
also
created
service
the
policies
principle
of telecommunications
of the Communications Act of 1934 and
parts
including
for
submits
District
you pay
mean
to the
the
money from telecommunications
collects
money come from who uses everyone
Some
that
they
access
total
pending
reject
deadlines
FCC in
their
contributions
services
According have
and
of international
calls
USAC may
Administrative
secure access
schools
Ultimately
What
are
on what
based
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or
subsidizing high-cost companies
monthly
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schools
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as eligible
approval
schools
preliminary
numerous reasons
for
by invoices
USF
they generally
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certified
preliminary
did not match specifications
Universal
Service Fund
Providers
then
can
of the
percent
10 Segment 3-4 schools
for
million
Communications Commission
Where
6.2
Segments 2-4 but
Segment
schools
equipment
an independent
providers
received
for eight
USAC
the
applications
equipment
is
$330000
that
costs
away
And
wrong
reimbursement
USAC
was
construction
four Segment
final
walk
program
this
District
$5.2 million but the District
planned
is
The
District
only $0.84
commitments by
installed
in
Segment
Funding
What
have
School
five
first
from
received
should
reimbursements
received
share
could
of the next school
Thats about
costs
of the
percent
the District
construction
for
of most construction
million in reimbursements
$12.28
but
as
share and
its
CMSD
87
the state
preK-8
CMSD
has
much
be used
construction
in
Paul Dunbar
How much money Not
could
that
rebate of about
both
amount paid by
the
for two-thirds
pays
be leveraged into
2014
prior to
deducting
an B-rate
Federal have
that
services
which
all
This
established
Americans should principle
make
telephone
service
the
universal service
Communications Commission
helped
is
FCC
widely
Since
in that
available
12
the
throughout
United
authorized include
increased
such
high-speed
as
and
libraries
Fund and
for
Internet
rural health-care
the
expanded
consumers The
all
The
facilities
1996
schools
and
and
in
to
services
included
services
libraries
service
advanced
legislation
advanced
arid
Act of 1996
of universal
scope
both telecommunications
to
telecommunications
to
access
The Telecommunications
areas
USAC
the
affordable access
of increasing
goal
in rural
even
States
the
specific
schools
component
known
is
as
E-rate
What
CMSD have to take in for CMSD construction
did
steps
were
in effect
Submit an approved
Planning and
information technology
Competitive eligibility
between is
contracts
The
information
provide
offers
promotional
gifts
website
The
all
bidding
and
28
Proposal
bidders must be
all
information
exceptions
from the pre-discount
least
at
awarding
i.e
fair
bidders to
for
of product
value of price
the
establish
must wait
and
process
with limited and
and
for potential
District
knowledge
bidders
telecommunications
RFP Request
an
rules
2014
in late
goals
request services
issuing
the District
to
must be deducted
etc
to
process
advance
how
explain
educational
process must be open
have
may
shared equally with
is
providers cannot
bidding
Form 470 or
bidding
bidder
to
USACs
posted to
closing the competitive
competitive
same no
the
of the
before
later
is
competitive
the posting
whichever
treated
the
plan
FCC Form 470
an
form
completed
which opens
review
technology
rebates These
technology
2-4 but were changed
Segments
be used to achieve
will
File
bidding
The
order to receive
level
service
potential
reductions
and
of E-rate
funding
request
Contract awards Close competitive the
bid that
is
and
received
most
and
that
bid
is
email for the applicants of an
evaluation
service
sign
FCC
Form 471
can
Applicant
handwritten
documentation
contract
or date
factor
single
and
for applicant signature
Certification
and
signature date
date
awarded
contract
signing and
in the
date
to
and
select
bidder
submitting
Form in
in
opening
or
the
Applicants completed
Step
contract
statements
is
use
are
awarded contained
contract
as
bid
memo
with
established
of the process followed
provider before
choose
bid
only one
If
be memorialized
be signed with the most cost-effective
and
in the
must be included
services
bid-evaluation process must be
standards signature
considered
and
other
should
fact
be
may
products
of Services Ordered
Description
of acceptable
the
records
with the service
Examples
body of
that
cost-effective
contract
contract
eligible
and
evaluate the bids
process
factors
more heavily than any
matrix provides
provider
must
the
of the E-rate
must be weighted
bidding
Many
cost-effective
but the price
evaluation factor
the
in
of the
contract
Application provider
it
application
provide
may
be
additional
can
for discount file
filing
USAC eligible
an
FCC
Once
window opens
with information and
the
information
the
Foim 471
service
and then
school to
apply
Form 471 about
the
provider issues
has
district
for
and
its
services
USAC funding
signed
discounts associated the
will
as
decision
In
as the
soon
Item
discount
review
contract
the
for
21
service
Form 471
Attachments
which
request
general
with
the
the district
may
ask for
application
13
window
filing
about the
two
website
Funding
requests
regarding
components
are receiving
will
than the entity
Review
information
on
discount
such
information
An
services
process
training needed
to
the
district
make
effective
much
and
or to
for
the
completing
provider should whether
or the
FCDL
and
the
Form 486 Receipt
plan has been
approved
by
after the late
reduction
service
can
of
Invoicing
eligible
be
will the
planning
in the
any Item 21
questions
reviews seeking award
contract
software
staff
and
After the review Decision
discounted
by how
it
may
of
Tf the
process
FCDL
Letter
and
of the receipt
start
in the application
review
result
start in
USAC
Letter
compliance
After
provider can services
and
Form
invoicing
USAC-certified
appeal
are
next steps
has processed invoicing
begin
and
after the
funding
issue adjusting
begin
inform
entity
days
in
to
can
the
in the
the
the
USAC
two methods
the
486
that
it
school
USAC
to
the
school for the
start
date
districts
discount
file
that
in
is
date
FCC
an
FCC
services
technology
no
later
with
than 120
whichever the
greater
is
later
the
Form 486
process and for
amount
Decision
compliance
FCDL
filing
application
must
certified
an
determine
discounted
districts
district
issue
service
Commitment
USAC
of the
later the will
service
can
date
the
and
for the
Funding
its
and
contract
USAC
The Form 486 must be
date or 120
the
their
district
has started the District
Confirmation
started
reduction
USAC
There
receives
processes the Form
outlining
the
provider will invoice
Protection Act
Internet
After
Notification
service
the
services
of services
start
of services
delivery
of Service have
because
any PTA
additional
and
and
associated
including hardware
services
steps
After the District
discounts
Childrens
of the
service
for
approved
Filing
for
discuss details of the services
the district
Letter
respond
Funding Commitment
requested
additional
advance
In
of the cost of the services
days
the
additional
contracts
to
bidding
check
of the services
the
to
USAC
at
have
may
process
use of the discounted issues
at
FCC
the
Start of Services
the
of competitive
that
location
are located
request and
days
disagrees with one or more of the decisions
district
and
some cases conduct
important information
containing
and
services
in
the
of entities
in
reviewers
eligibility
bidding
15
where
about
schools
accuracy
has
CMSD
for
location
components
PTA
Assurance and
as the
be installed
separate
has the resources
which of
saying
basically
more
or
applicant
USAC
process has been completed
FCDL
can
when
as
competitive
may
documentation
as
proof that
or
such
same
and
USAC
the
issue
at
often
the
of
opening
specific
year on
chief item
receiving service
the
each
must include information
information on the funding
the
The
has closed
the
for
open
same day and they have
advance
in
is
before the close
postmarked
is
completeness
request more time PTA
may
window
year and
--
Integrity
of the entities
calculations
between
attachment detailing but
for
the
components
of one
Program
eligibility
discrepancies
This
cases
but serve the needs
Form 471
requested
located
or
on
connections
receiving service
Application
questions
be
received
published
of schools
but in some
service
office
district
are
of the funding
start
arrived
having
after the filing
construction
physical
different
as
for internal
requests
the
applications
considered
are
of the filing window
dates
closing
months before
All
over those submitted
priority
the
six
months
half
window
filing
about
opens
and
if
funding
Form 486
the
necessary request
district or the
share of the approved
be used to invoice
USAC Once USAC
14
processes an
invoice
funding
request cannot
funding
particular
for
two invoicing methods
paid
the
service
provider
USAC
amount
discount the
service
service
provider 120
after the
days
deadline
new
BEAR
or
submitted
Notification
quarter
USAC
issues
from BEAR Forms and
wants
to
and
and
and
wants
BEAR
or
after the
days
later
to
approved
if
If the
on
FCC
the
to
the service
than
later
before
reason
Form USAC
issues
of the form including
why that
it
Form 486
allowable
After the end
Report that
during
-- if
discount
for the
no
the
or
Form
to
provider misses this
BEAR
processing
Quarterly Disbursement SPI Forms processed
the
or service
an
for the
payment
on
has
it
payment
SPI
is
Entity
if
applicant
SPI
denied and
or
the
Invoice
citing
Billed
process
process
date
the
reimbursed
to
The
process
provider
be reimbursed
the districts
about
reduced
be
--
Form 474
district
of the deadline
service
approved
if
Service Provider
After processing
has been
the
the
with information
Letter
by
reimbursement
120 is
Form 472
the
Form 472
service
requested discount
calendar activity
can
be
invoice
the district
whichever
date
and
for that
of the invoicing
FCC
files
approved
services
invoice
the
--
the
must request an extension
it
invoice
whether
to
for filing
end of
Letter
review
bills
review
will
The deadline
Notification
for the
full
will
discounted
USAC
in
Form
FCC Form 474
files
provider
school district
which then passes
provider
has provided
amount
The
remainder
for the
change
BEAR
Reimbursement
Applicant
method of invoicing used
the
request
details
quarter
for
of each
all
invoicing
all
funding
years
Thats
it
usually
But
there
deadline
provider changes
are
many
extensions
provisions for corrections
and
appeals
For details
information or
see
http//www.usac.org/sl/applicantslbefore-youre-done/default.aspx
with an application
If something goes
wrong
Yes Any
decision
made by
eligibility
funding
or
USAC
payment
or the
recovery
Communications Commission
USAC
issuance of the decision
USAC
the
USACs
within
60 days of
USAC
appeal decision
USAC
issued
its
by
decision
appeals to the
decision
in
response
receive
result
FCC to
to
appeal
Libraries
be appealed
can
Failure
will
and
Schools
must
CMSD
can
LJSAC
to
complete
provide
all
in dismissal
Program regarding or to
appeal within
60
days
of
required documentation
of the appeal
must be made within 60 days
the original
Federal
the
If
appealing
of the date
appeal
15
Attachment 3
THE CLEVELAND METROPOLITAN SCHOOL DISTRICT
Department of Management Information Systems
Organizational Chart
August
and Job Descriptions
13
2009
CMSD
MIS
Security
and
Help
Desk
Security
and
Help Desk
Management
Rosie
AS/400
Manages
W-2
Close
Access Finance
Payroll
of daily security
On-Base
reports
access/security
Audit Requirements
State the
Manages
and
Object Security
Year-End Review
Manager
Tufts
deletion
of
Human
Resources/Vendor
from
Separations
applicable
all
applications
Manages
Active
Access
Directory
procedures
guidelines
Assist
in
and
accurate
maintaining
and
auditing
timely
workflows
processing
for
of
and
staff
students
system/application
access
Network
Notes SIERRA/eSchoolPlus
Lotus
Authentication
CIMS
Applications
FMS EMS HMS Moves Adds
Completes and
Student
and
Information
Responsible for creating accessed
by users and
global
basis
regular
based
on
HR notification
data
or
local
groups for shared users folders to be
permissions accordingly
applying
Responsible for developing
on
Changes
Systems
plans
for
extending use of directory
services
AD
and
LDAP Management Manages
ILM
of Virtual
Identify
with
synchronize password Monitor
new
Private
users
Network
Manager
Lifecycle
i-Notes SBRC accounts
access
for creating
SchoolNet
and
new
security users
and
ECC desktop
with upgrading user account
policies
accounts
per
to
ESWEB
submittal
of
CSA
form Monitor
daily reports
received
Responsible for the development local
and
Manages
from ILM
and
implementation
of
appropriate
security
guidelines
remote access MIS
building
Coordinate
security
with
CMSD
access Security
to
align
access
procedures/policies
and
processes Administers
desktop
security
Responsible for Vendor background
checks
Help Desk Responsible for
managing
Oversee
documentation
vendor
the
CMSD of
Help Desk
CMSD
contract
Help Desk
and
contractor
processes and
procedures
on the Help
Based
agreements Evaluates
Desk
Help
contract
metrics
onboarding
Facilitate
Reports Help Desk
Assigned
Desk
the establishment
coordinates
of service
level
LA to
ensure
all
new technology
of
and
metrics
SLAs
on
service
agreements
level
are
met
applications/processes
monthly
basis
Staff
Programmer Analyst
Programmer
Analyst
Stacy
Ill
Ill
Warren
Responsible for processing AS/400
CIMS
user
requests
for access
to
the following
Finance/Payroll/Human
Applications
applications
Resources
Notes
Lotus
eSchoolPlus SchoolNet Other application
be determined
to
Responsible reviewing AS/400 Responsible for deleting weekly
daily
Human
security
Resources
reports all
applicable
applications
report
Responsible for creating appropriate
global
or
local
students
groups for shared user folders
with
the
permissions for Active
Responsible for moves/add/changes
Directory
accounts
for
CMSD
staff
vendors/contractors
Responsible for account
creation
and
management
in
support of the following iNotes Track-It
from
Separations
SchoolNet
eSchoolPlus
Maintenance/troubleshooting
etc assigned
tickets
ILM
Identify
Lifecycle
Manager
in
Updated
CMSD
8/09
MIS
Network
Network
Server Operations
and
Server Operations
Keesha
the network
Manages Maintains Oversees
and
McCants-Travis
server
Supervisor
and
contracts
support
II
contractors
ISP contracts
backup
System
Maintains
server
Managevendors
procedures
and
network
responsible
and
Developing
control
change
process
for standards for application
server
maintaining
and
file
servers
and
Engineering
server
operational
specifications
Engineering
backup
that
solutions
and
Troubleshooting
solutions
storage
support enterprise
for
SAN and
servers
and
system server
resolving
and
hardware
all
including
applications large
systems system issues and
storage
outages and
Identifying
and
storage
that
solutions
implementing
the
optimize
utilization
of server
resources
Routine maintenance
of
SAN environment
the server
and
backup
environments and
Developing
Managing effective
methods
and
solutions
disaster server
on-call
and
Developing
and
storage
hosted within
Maintaining Providing
and
power and
Developing
storage
for archival
server
Engineering
promotion
application
environments
testing
computational
Developing
effective
maintaining
development and
cooling the
documentation
data
maintaining
farm and
and
storage
SAN
security
system issues and
practices
and/or
center
recovery plans for server configurations
identifying
standards for server
configurations
CMSD
support during
requirements
capacity
expansion
for ensuring
outages server
and
storage
security
Designing
implement
and
maintain
networking
environment
DHCP WINS
etc Maintaining
Ethernet
switching
Maintaining
network
security
Providing
VPN
access
with
routing
and
the appropriate
wireless
security
infrastructure
measures
Protection
damage
of
all
including
CMSD
systems resources
implementation
and
from unauthorized access
management of
intrusion
and/or
detection
systems
Updated
7/09
CMSD
MIS
Information
Manager
Systems
of Information
Responsible for the development Responsible
for
the web
support of
Enrollment
Withdrawal
Systems
contractor
DB
Oracle
data
Transfer
Attendance
warehousing
Interim
Scheduling
Student Activities
Course
Day Summer School
Twilight
Reporting
Extended
Immunizations
and
student systems including
all
Grade
Reporting
support of Information
contract
CMSD Website
Supports Notes Functional
and
services
Manager
Mramor
Claudia
Systems
History
Progress
Transcripts
School
School
Night
Promotion
Team and the Scheduling
Coordinates with e-SchoolPlus Oversight
of technical
support for Sierra and
Oversight
of technical
support for the DEC/VMS
contract
for
the DEC equipment
Student system Training Process
staff
for school
steward
systems
contracted
services
the maintenance
including for
VMS
support
support for Oracle
of technical
Oversight
and
Specialist
CIMS
development
professional
counselors
secretaries
assistant
principals
nurses
system software
used
principals
for
Enrollments/Withdrawals Class
Scheduling
Grade Liaison
Reporting Assessment
EMIS
to
Collaboration
Assigned
with
Testing
Engineer
Integration
Systems
Staff
Information System Lead
Systems
Support Programmer IV
Analyst
Consultant
Student Support
Consultant
Web
Services
Scheduling Specialist
Information
System
as well
CMSD
schools
school
and
Ensure Write
personnel
as
Plan create
related
maintain
Programmer lv
Hoffman
modify current
administrative
EMIS and
Brian
Support
Maintain
and
student
modify
information
new student
related
software based
in
all
on
needs
school/student programs
to
files
are created
automatically
on time and
generate
reports
without and
error to
schools
EMIS
Provide
programming
Troubleshoot Migrate and
replace cluster
Assist with
Open VMS
within
user
Provide
input
Systems
from VAX to Alpha
applications
administration
and
evaluate
as
assist
support for schools on the curriculum
with
in
for
Responsible infrastructure
Programs
mixed
within
platforms
required
implementing
adhering Performs
all
and
software for use
third-party
and
tasks
interface
technical
course
required
as
catalog
Assignments
Analyst and
maintenance
of
web
back
end
interfaces in
applications
all
standards
based
completes projects
QA
appropriate
policies and
environment
procedures an
upon
extensive
knowledge
of
the
environment
computing
Regularly
debugs
personnel
district
student
development
and
departmental
and
staff
and
Lead Systems
LePrevost
the architecture
applications
tests to
MIS file
of Student
the Office
Glenn
Analyst
CMSD
information systems software
CMSD
Provide
Collaborate
Lead
legacy
Open VMS
Test configure
support as required
student
current
with
functions
to
application
deliver
owners
project
reliable
consistent
managers
and
analysts
fault-tolerant
and
other
enterprise
applications
Training
and
Prince
Support
Provide
on-going
Provide
training
Winfrey
user
Consultant
support
for user
includes
community
telephone
Training
email remote services
includes
workshops
as well
as
one-on
one Assist
in
Update Ensure
user
creating
Ensure data and all
entry
is
download
data
documentation
correct school
downloaded
and
for
completed
files
in
to schools
processes in
timely is
utilized
timely
manner
by school
personnel
manner as required
accurate
Updated
7/09
CMSD
MIS Department
Telecommunications
Budget
and
E-Rate
Telecommunications
telecommunications
Responsible for managing Securing and
maintaining
connectivity
Internet
Wireline
wireless
administration
Manages
CMSD
and
and
IVR
procedures
Process
evaluations
proposal
form submittal
audits appeals and
management
budget
and
District
Technology
management
Plan
resolution
maintenance
order administration training
departments
and
A/P
and
technology technical
managing
and
E-Rate
support and
compliance services
network
for
with
contracted
equipment
Center Manager
Specialist
Administrative
Assistant
MIS
MIS
Center Support
Telecommunication/Data
and
supports
maintains
Budget
Software Telecom
phone
Web
Ken
Demming
In Development
Tracking
Inventory
Support and
TN
Administration
Tracking
Order Cell
phone
tracking
Supervisor
systems
based software
services
telecommunications
Staff
Telecommunications/Data
and
preparing
submittal next
FYs
Procurement
Securing
Administers
and
preparation
needs/requests
Contracts
Develops
compliance
contracts
purchase
E-Rate
service
moves/adds/changes
appeals
Grant funding
Development
Assigned
paging service
audits
eTech
Budget
contractors
bandwidth network
data
administration voicemail
support
IP
service
contract
billing
Invoicing Site
centrex
processes
documentation
and
access
Procurement
Manages
and
contracts
for voice
services
cellular
E-Rate
Lads Director
lIze
applications
II
for
network
network
phone charge backs
Cell
Pager tracking backs
Pager charge Teleconference Voice User Video
Mail self
tracking
help
Support In Development
OMR
Develops
and
Supports NCS
Develops
and
Supports VIPP
Develops
RFP
specifications
E911
Maintains
card
changes
database
applications
applications
new schools
for
Primary troubleshooter for AS400 Provides
counsel
and
guidance
issues
support for telecommunications
Provides
support for video conferencing
Provides
voicemail
support
Data Center Operations
AS400
Maintains
General maintenance and
Completes
routine
data
Coordinate Oversees
and
enforces security
Establishes
Maintain
on
reports
Recovery
centralized
fire
backups
and
testing
policies
audits
security
HVAC
center
Disaster
upgrades
support
suppression
and
continuity
printing
for
security of
operations
the Management
design
Information
Department
Assigned
Staff
Computer Operators Telecommunication
Computer
Technical
Specialist
James
Operators
McGuirk
Monitor
and
maintain AS400
Monitor
and
maintain
Manage
report
Specialist
from AS400 and
Anita
Maintain
eRate documentation
Maintain
eRate Financial
Track
incoming and
Russell
Monk
Computer
DEC
printing
E-Rate
Ill
and
Spencer
and
Specialist
eRate
IIQ
correspondence
Records
outgoing
DEC
funds
and testing
Operator
Ill
Services
Assure eRate and
payment
invoicing
SLDs
the
and
clarifty
process
from the vendor
compliance
CMSD
perspectives
Assure reimbursements
are
BEAR funds
received
from the SLD
and
vendors
or
are
received
Forms to be submitted
Prepare eRate
470
Form
Form 471
Form Form
Maintain
500 486
vendor
Request
for
funding
vendors
with
in
manner
timely
proposals
for services
for
reports all
to the
effort to
an
encumber funds
to
Tracking
database
database
procurement Interact
SLD
for
Project
eRate
in
submit
to
requests
Request
and
Funding
Maintain
for
Change
the SLD
to
Request
eRate years
payment
final
establish
track
yearly
vfrom
data
eRate
process
and
rapport
eRate
assure
program
compliance Administer completion
of various
Administer the process
for
maintain supporting
Telecomm
Administers
repair
Troubleshoots
Gua3ardo
and
voice
District
distribution
grant
submit request and
funding
track
and
payments
documentation
Carlos
Specialist
as needed
projects
eTech
and
Ill
Specialist
data
line
replacement
activation
installation
service
problems to
telecommunications
and
resolution
final
discovery
of root
cause Maintains of
users services
telephony
adherence
accounts to
the
moves
to
and
terms and
administer
the
tracks
adds changes
system handles determines
Sets
and
diverse
immediacy
notices
up
invoices
data
and
for voice
payables
Responds supports and
10
timely
data
acceptable use of
for
and
ensures
telephone
handset
monitories
lines
services
telephone
line
feature
changes
swaps
District
Administers
Sends
accurate
devices
contracted
software
within
with
services
Administers
for
and
usage monitoring and reviewing monthly
Tracks
Uses
Administration database
the Telecommunications
to
users
administers
Districts
acts
promptly
user
and
voice
the service
with
to
regarding hotlines
primary point
all
District
via
the Districts
departments
ticketing
and
requirements
telecommunications and
of contact
provider
user requests
problems across
priority
as the
service
special-need
10
as
needed
help desks
or directed as required
locations
Administrative
Track
April Daniels
Assistant
and
pay invoices
orders
renewals of services
Purchase
MIS
budget
Approve
security
track
resolutions
and
repairs
conference
Distribute
vacation
and
e.g copies
filing
attendance
sick
reporting
entrance
Miscellaneous office duties
Manage
and
hardware
supplies
Administer and
Enter
the
funds transfers
Execute
Administer purchase Track
against
Interim
and
room
etc
reservations
incoming communications
payroll
Updated
ii-
7/09
CMSD
MIS
Project
Management
Project
Manager
Manage
Glenn
technical
Coordinate and
new
Popil
projects
manage
construction
focused
logistics
managers
OSFC
specialty
movement
and
legacy
of technical
schools that
equipment
of
result
is
moves
desktop
support and
on
for
other school
or
Coordinate network construction
Specialist
CMSD
support
technology
staff including
Capital
design
installers
Programs
and
or follow
up
Safety
and
Security
Coordinates Monitors
Network
work
Cabling
orders
services
for issue that
require
maintenance
to construction
projects
Manages
CMSD Actively with
network
cabling
and
electric
wiring
projects
coordinating
with
vendors
and
Trades participates
internal
CMSD
in
planning
staff
and
and
design
of
new
school
construction
and
coordinates
OHGR
Updated
12
07/09
CMSD
MIS
Desktor Environment
Software Distribution
Bynum
Frances
Specialist
of
Responsible for the management
the academic
and
administrative
desktop
environment
application
Manages
the desktop
Manages
software and
functionality
Coordinates with impacts on Co-chairs
Ill
environment
support contracts
deployment
implementation resolution
CMSD
software
application
management
technical
other technical
upgrades
testing
staff
and
vendors
systems network
approval process
with
to
Executive
and
design
assess
applications
OS
servers
Director
of
Technology
Integration
Academics Maintains
and
enforces
standards for academic
and
software
administrative
applications
Coordinates
Provides
software Tier
that
need
specialized
software
applications
e.g
education
Special
Manages
with departments
II
installation
support
configuration
for end-users
for
and
academic
upgrades and
on
network
administrative
servers
software
applications
Coordinates the management
of
user
information
for
academic
and
administrative
applications
Beginning of the year procedures End
of
year procedures
Updated
13
07/09
CMSD
MIS
Procurement
Procurement
Technical
and
Asset Management
Asset
Support
Field
and
Management
Support Specialist
Field
Lina Paesani
Specialist
Works
district
bids
Solicits
CMSD
with
directly
Responsible for
from
Communicates
procurement
technology
technical
customer
Provides
Purchasing department
technical
vendors
standards and
service
and
processes
supports
for
staff
to
CMSD
staff
purchasing technology
equipment
Manage
Support
Responsible
Manages support
the staff
for
district
hardware
standards
purchasing support and
Green and
the
Computing
CMSD
Program
warehouse
Manages
the desktop
hardware
Manages
the desktop
technicians
vendor and
relations
coordinates
logistics
with
technology
staff
support
contract
Updated
14
07/09
Attachment 4
THE CLEVElAND METROPOLITAN SCHOOL
DISTRICT
VL
\I
ROIiIA\
sCHoOL DJTRiC1
epartment
of
TethnoJg
Service Catalog
October
20W
2015061
7_ES10005503
it
iL
2015061
7_ES10005503.00002
CMSD
Department Table
CMSD Table
Department of
of
of Technology
Contents
of Technology________________________________________________________
Contents
Security Services
Security
Applications
Security
Positions Responsibilities
Leadership
Responsibilities
Team Security____________________________________________________________________________________
Technical
Security________________________________________________________________________________
Operations
Services
Technical
Operations_______________________________________________________________________________________
Technical
Applications
Operations______________________________________________________________________________
Positions
Technical
Responsibilities
Leadership
Responsibilities
Team Technical
Enterprise
Operations___________________________________________________________________
Operations
Applications
Services
Enterprise
Applications
Enterprise
Positions Responsibilities
Leadership
Responsibilities
Team Enterprise_________________________________________________________________________________
Enterprise____________________________________________________________________________
Procurement Services
16
Procurement
16
Positions
16
Responsibilities
Leadership
Responsibilities
Team Procurement__________________________________________________________________________
Distribution Services
11
16
Procurement
Applications
io
and
20
and
Distribution
16 17
Logistics
Distribution
Applications
Procurement__________________________________________________________________________
Logistics__________________________________________________________________________________
20
and
20
Logistics___________________________________________________________________________________
Positions
20
Responsibilities
Leadership
Responsibilities
Team
Distribution
Distribution
and
and
20
Logistics_______________________________________________________________
21
Logistics___________________________________________________________________
2015061
7_ES10005503.00003
rRjp IiL iicr Security
Services
Security
Audits
User
Compliance
Background
Applicauons
Access
Network
Controls
Access
Controls
Policies
Checks
Security
Positions Position
Classification
Rahga$
Salary
Director
of Security
Director
70000
Security
Engineer
Manager
50000
Specialist
50000
Senior Security
Specialist
Responsibilities
Leadership AS/400
Manages
Review
of
On-Base State
Close
Audit
W-2
Manages
of
Finance
Human
Lotus
Authentication
Moves Adds Systems
Responsible
for creating
all
applicable
applications
for
Responsible
Management Identify
i-Notes SBRC
and
timely
Notes
workflows
processing
for
on
regular
and
CIMS
SIERRA/eSchoolPlus
Changes
staff
students
of system/application
basis
access
Applications
based on
HR
FMS
notification
EMS
and
HMS
Student
data global
or
local
groups for shared users folders to be accessed
by users
permissions accordingly
applying
ILM
from
Separations
and
auditing
and
accurate
Information
Manages
Resources/Vendor
procedures
maintaining
Completes
and
reports
Directory
Access guidelines
with
Payroll
Requirements
Active
Network
Access
daily security
the deletion
in
and
access/security
Manages
Assist
80000 80000
Security
Object Security
Year-End
100000
developing
of Virtual Lifecycle
SchoolNet
plans
Private
for
extending use
Network
Manager
access
for creating
ECC desktop
and
and
new
of directory security users
services
AD
and
LDAP
policies
accounts
to
synchronize password
ESWEB
2015061
7_ES10005503.00004
1OIOLTS
CQOL new
Monitor
accounts
users
Monitor daily reports for the
Responsible
with
upgrading user account
per
submittal
of
CSA form
from ILM
received
and
development
D1STRcF
of appropriate
implementation
security
guidelines
local
and
remote access MIS
Manages
building
Administers
desktop
Responsible
for
CMSD
Security
to
align access
procedures/policies
and
processes
security
Vendor
checks
background
Team Security
Responsibi1ites Responsible
access
security
Coordinate with
for processing
CIMS
AS/400
user
requests
for access
to the
Applications Finance/Payroll/Human
following
applications
Resources
Notes
Lotus
eSchoolPlus
SchoolNet Other application Responsible
reviewing
Responsible
for deleting
Responsible
for creating
Responsible
for
to
be determined
AS/400
daily security
Human global
Resources
or
local
reports
Separations from
groups
for Active
moves/add/changes
for
all
applicable
shared user folders with
Directory
accounts
for
applications the
CMSD
weekly
appropriate
staff
report
permissions
students
vendors/contractors Responsible
for
account
creation
and
managet
in
ILM
Identify
Lifecycle
Manager
in
support
of
the
following
iNotes
SchoolNet
eSchoolPlus
etc
2015061
7_ESI0005503.00005
VS
CIlSOi_
Technical
Services Desktop
51
tC
Operations Technical
Operations
Imaging
Support
Field
AS/400
Hardware
Server
Hardware
P5/400
OS
Server
OS
P5/400
Network
Server
Network
District
wide
Network
Design
PC Network
Hardware
Network
Hardware
Storage
Internet/ISP
Load
Balancing
CoLocation
Center
Hardware
Point
of Sale
Web
Interface
Network
Devices
Video
Anti
Printer
Classroom
Tech
Disaster
Active
Brivo
AMAG
Posi tio
Video
filtering
Telephony
CCIV
Legacy
Video
conferencing
network
Hardware
Printer
Low
Recovery
Monitoring
Server/Systems
Event
UPS
Technology
Structure
Directory
Design
and Support
OS/Plugins
tr- ie1eictor
Vttg Wiring
IVR
Sistei Antivirus/ePO
Operations
Schoollube
Active
Web
DNS
Hardware
Technical
Applications
Management
conferencing
Hardware
P/Beytms-
Streaming
Printing
brower/plugins
JP
OS
AMAG
Cclv
Virus/ePO
cards
paychecks
Data
Call
report
VIPP-printers
Directory
ILM
Web
Ardence
Browsers
Web
Browser
Plugins
Lowiack
Plugins
its
Position Executive
Director
Technical
Classification Operations
Executive
Director
Salar
Range
80000
115000 80000
Systems Engineer Servers
Manager
50000
Systems Engineer End Devices
Manager
50000
80000
Senior Network
Director
70000
100000
Engineer
Data
Center Specialist
Specialist
Data
Center Specialist
Specialist
2015061
7_ES10005503.00006
Responsibilities
Manages Maintains Oversees
network
and
Technical
server
Operations and
support contracts
contractors
ISP contracts
System
Maintains
Manage
Leadership
the
backup
vendors
network
and
maintaining
and
server
Engineering
and
and
Identifying
for
implementing
and
including
and
file
hardware
all
of the
servers SAN and
solutions
and
print servers operational
specifications
that
systems
large
system issues and
storage the
optimize
server SAN environment effective
maintaining
and
system server
resolving
Routine maintenance Developing
solutions
applications
solutions
backup
Engineering
process
standards for application
server
storage
support enterprise
Troubleshooting
control
change for
responsible
Developing
that
procedures
and
server
and
backup
promotion
application
outages
of server
utilization
and
resources
storage
environments
environments
development and
testing Managing
Developing
and
server
data
disaster
Developing
storage
server
standards
configurations
for server
plans for
recovery
and
maintaining
and
implement
maintain
Maintaining
network
Providing
VPN
Protection
of
access all
implementation
methods
for
and/or
storage
solutions
hosted
within
the
networking and
routing
outages server
and
wireless
storage
security
DHCP WINS
environment
etc
infrastructure
security with
CMSD and
for ensuring
practices
Ethernet switching
the
appropriate
management
the
desktop
hardware
Manages
the
desktop
technicians
of
measures
security
from unauthorized
systems resources
Manages
intrusion
support
detection
access
and/or
damage
including
systems
contract
Security
and maintain support
Supervises
and
effective
secrTy
system issues and
during
Maintaining
and
identifying
SAN
and
servefarm
and
configurations
support
Designing
Safety
documentation
cooling
on-call
Developing
From
requirements
capacity
center
Maintaining Providing
storage
expansion
Engineering power and
CMSD
and
computational and
archival
for current
operational
protocol
of CCTV as
it
to
pertains
Safety
Security
Employs
necessary equipment
Oversees limited
al/functions
to
vendor
of the Closed
orientation
Supports the strategic
to allow
initiatives
members
team
Circuit
installation
Television
to
maintenance
of the Safety
and
adequately service
CCTV
Security
Monitoring
and
technical
System
requests
including
but
not
upgrades
division
2015061
7_ES 10005503.00007
Provides
and
analysis
Team Technical
Responsibilities
and
Develops
and
interpretation
student incident
to
for internal
information
Operations
OMR
Supports NCS
applications
Primary troubleshooter for AS400 Provides
related
reporting
use
external
support for video
issues
conferencing
Center Operations
Data
AS400
Maintains
General maintenance Establishes
and
Completes
routine
Maintain data
and
security
HVAC
reports
testing
policies
fire
security
suppression
and
Recovery on
and
backups
audits
security
center
Coordinate Disaster Oversees
upgrades
support
enforces
of
continuity
centralized
operations
printing
and
design
Management
for the
testing
Information
Services
Department Monitor
and
maintain
AS400
Monitor
and
maintain
DEC
Manage
report
Coordinates
Network
network
Manages
From Food
ectric
wiringprjects
with
coordinating
vendors
and
CMSD
Trades
Manages
and
for the design
of low
Desktop
effectively
Circuit
maintenance layout
software
CMSD
serve
wiring
System
to
infrastructure
as
it
compliance
connectivity
support needs
technical
server reboots
Circuit
Television
System
including
but not
limited
to
CCTV
system
in
addition
to
analyzing
and
footage
responsibilities
that
AdministerArdencefunctionalities as
maintenance/updates/upgrades
image updates
Monitoring
upgrades
incident
captured
image creation/packaging/testing/deployment desktop
CCTV
Television
and
of the Closed
relative
voltage
Operating
software
Ardence server software Scheduled
and
recommendations
Ardence system
Quarterly
specialists to
installation
description
Desktop
cabling
peripherals
hardware software
of the Closed
of a//functions
responsible
Streaming
and
PCs
updating
technology
orientation
formulating
POS devices
Security
Maintains vendor
troubleshoots
imaging
Manages
POS and
inventory
receiving
Winsnap operations
Maintains and
Ardence
DEC
services
and
cabling
ordering issuing to
pertains
Safety
and
from AS400
Cabling
Services
Manages
From
printing
this will
of
approved desktop
Ardence server system
as
monitoring
but are not
al/inclusive
images
include repackaging/testing/deployment
maintenance/updates/upgrades
include
approved by CMSD
approved of
CMSD
by
of approved
images
CMSD
approved
Ardence
Servers
2015061
7_ES10005503.00008
II
Provide
detailed
weekly
status
reports
to
CMSD MiS Management
Personal
2015061
7_ES0005503.OO009
IL\E..kND
scI.L
Applications
Enterprise Services
sr
Enterprise App
Enterprise
Enterprise
App
Development
Management
Data
Desktop
App
Enterprise
lntranet
Apps
Support
Applications
App PD
Enterprise
Help Desk
Management/Integration
Software/Application Licensing
Enterprise
Applications SQL/DB2/Oracle
Heat
Safety
and
Sharepoint
Data
Fuel
Edulog
Backup
Veritas
Security Kronos
BoardDocs
Systems
Transportation Follet
library
Renaissance
Winsnap
systems
Food
Services
Niagra
Appstream/Workspace
Learning
Tridium
Compass
facilities
Maximus
facilities
Accelerated
earning
Reader
Steaming FitnessGrams
River
Hardware
Instructional
Deep Apps
Applications Study
Micot WBased
Office
Instructional
Desktop
Suite
Instructional
Desktop
Antivirus
OMR
NCS
testing
Apps
NWEA
Island
Peak
Server
Based
Instructional
applications Lifetouch
i-Quity
Inventory
Management
home grown
System
pictures
CANVAN ArcGIS
Earobics Safety
and
Security
Applications
VMWare Visual
school Education
Special
and
web
lIS
Studio
D3
SSL
Certificates
Trackit
Sierra
Help
Incident
Reporting
Safety
Security FTP
Internal
Desk
Front
systems
OnBase Finance
Page
Server
Extensions
Application
Appication
Support other
Finance
Scanning
HR
System
OAT/06T
Testing
Core
External
Site
Job
Departments
Tridium
Maximus
SQL/DB2/Oracle Benefits
CMSD Niagra
facilities
Application
FMS
financial
HR HR
EIPDP
facilities
HR
ESDev
Best Systems
App Affairs
Online
Forms
Adniin
PD
Facility
Focus
EMS ESWeb ClIent
Finance
Facilities
HR
PositIon
Control
Building
Permit
Finance System
Facilities Inventory System
Management
home
grownl
Positious Position Executive Director
Enterprise
Classification Executive
Director
Salary
80000
Range 115000
10
2015061
7_ES10005503.00010
ci LAN
iN
TROPOL DISTRICT
c.QOL Aoolications
Senior DBA Enterprise
Instructional Application
Applications
Developer
Specialist Specialist
Senior Technical Support
Manager
50000
80000
Specialist
25000 50000 50000 25000
50000
Manager
Engineer
Application
Developer
Manager
70000 50000 50000
Director
Developer
Application
Specialist
Writer
Specialist
Specialist
Specialists/Trainer
Responsibilities
Specialist
Leadership
for the
development
Responsible
for the
web
of technical
Oversight
of technical
80000
80000 80000 50000
DB
Oracle
services
Systems
contractor
the
data
warehousing
Scheduling Specialist
CIMS
DEC/VMS
for the
support
for
systems
VMS
the
including
maintenance
contract
for the
support
support for Oracle
staff
for school
Training
and
contract
Team and
contracted
of technical
Student system
support of Enterprise
support for Sierra and
DEC equipmentand Oversight
services
e-SchoolPlus
Oversight
and
CMSD Website
Supports Notes
80000
Enterprise
Responsible
Coordinates with
100000
development
professional
counselors
secretaries
principals
assistajt
nurses
principals
steward for
Process
Enrollments/Withdrawals Class Scheduling
Grade liaison
Reporting
EMIS Assessment
to
Collaboration
Troubleshoot
Recommend Represent
Manage
hardware
and
transfers
hardware
vendor
an
and
coordinate
resolution
Assist
in
synchronizing
data
technical
coherent
of
the operation
benefit
ensure acceptable
return
resource in
analysis
of
new
criteria
entities
of
District
for to
of
Information
end
users
systems and
Education
and
policies
procedures
Systems applications
Determine ways
to
employees
all
can
that
current
Board
Districts
be
achieved
systems and
or modified to
and/or
for
and
proposed
by
new
systems
and
modification
of
configurations
to
programs applications
and
software
on investment
requirements
data
path
District
improvement
of
related
relationships
abilities
areas
groups and
user
vendors
strategic planning
architecturally
in
to
new purchases
and
upgrades
needs
implementation
potential
improvement
software
and
direct the
systems
Analyze
Engineer
problems and
software
and
existing
users
Integration
contracts
Identify
Train
and
long-term
communicate
Apply cost
and
interests
district
Implement
Testing
Systems
downloads
Lead/coordinate Provide
with
and
and
utilization
based
on
the
analysis
initiate
applications
for
management ii
2015061
7_ES10005503.0001
cniiii tiii.r
ni
Research Assist
data
and
errors
development
work
with
other
and
implementation
departments
at
enforcement
of
CMSD
to
solutions
develop data
complete
processing
disaster
plan
recovery Learn
issues
the
in
and
keep
current
for
Responsible
vendor
on
the
Cleveland Metropolitan
the
the
managing
Oversee Based
with
CMSD
Help Desk
documentation Desk
Help
and
contract
CMSD
of
Help Desk
coordinates
contract
School
CMSD
District
data
structures
contractor
and
processes
the establishment
procedures
of service
agreements
level
LA Help Desk
Evaluates Facilitate
Reports Help Desk
From Human
metrics
ensure
to
service
all
new technology
of
onboarding
and
metrics
agreements
level
met
are
applications/processes
SLAs on
basis
monthly
Rczourccs
Provide
technical
HRIS
Supcrvizc
Maintain and ..oHaDorote
troubleshoot
on
Manage
subordinates
maintain
information
Prepare and
CMSD staff
Finance
to
services
integrate
and
departments
across
and
technology
latest
using
and
IT
especially
system analysis
based software
Internet in
in
technical
going improvements
and
each
discipline to achieve
respective
of
level
high
customer
service
and
disseminated
Lierm
out Short Term and
carries
Strategic
plans
in
the areas
of responsibility
Team Enterprise
Responsibilities Test
Payroll/F-
between
Develop
accurate
thc
otner departments
witn
ensure communication Initiate
nd
support to Payroll
staff
configure
and
evaluate
assist
user support for schools
Provide Track-It
Maintenance/troubleshooting
Responsible for the architecture and
applications
tests
Programs
departmental Performs computing
and
interface to
and
all
and
in
applications
and
policies
within
CMSD
maintenance
web
of
back
end
infrastructure
QA
appropriate
environment
adhering to
procedures based
completes projects
with
deliver
training in
for use
personnel as required
tickets
assigned
development
owners
application
and
reliable
consistent
on-going user support includes
Provide
software
third-party
district
upon
an extensive
knowledge
of the
CMSD
environment
Regularly
Assist
debugs
standards
functions Provide
and
staff
interfaces
tasks
all
implementing
in
MIS
creating
Ensure
data
Update
and
entry
for user user is
download
community
documentation
correct school
and
telephone
Training for
completed
files
in
project
managers
fault-tolerant
in
timely
and
other
technical
applications
email remote services
includes
processes
analysts
enterprise
workshops
utilized
timely
manner
as well
by school
as
one-on-one
personnel
manner as required
12
201 5061 7ESl0005503.00012
I--1
Ensure
downloaded
data
all
and
Develops
Video
schools
based
software
Responsible for the
Supports VIPP
management
Manages
the desktop
Manages
software
applications
Inventory
Support applicationln
and
accurate
is
Development
In
Tracking
Software
Develops
Web
maintains
Budget
to
Development
applications
the academic
of
environment
and
administrative
desktop
environment
application
support contracts
implementation
deployment
upgrades
testing
application
and
functionality
management
resolution
Coordinates
CMSD
with
technical
systems network
technical
Maintains
and
Coordinates
Provides
Tier
Coordinates
vendors
II
need
that
installation
and
and
configuration
management
of
assess
administrative
applications
upgrades and
on network
on other
impacts
applications
e.g
Special
education
servers
administrative
information for academic
user
software
software applications
specialized
support for end-users for academic
the
and
to design
OS
enforces standards for academic
with departments
software
Manages
and
staff
servers
software applications
and
administrative
applications
Beginning of the year procedures End
of
year procedures
Research
data
CMSD
of
and work
errors
issues
the Director
Assist
Student
departments and outside resource
Analyze
with
Information
and
to
CMSD
at
departments
and
ideptity
and pj
utilization
solutions
the data
needed
elements
from
other
DYS etc
School
initiate
tively
to develop
obtain
other district6mrnunity
entities
requirements
other Systems
for
applications
improvement
data
in
management potential areas
Identify
Apply cost
benefit
acceptable
Assist
data in
the
issues
Serves
on the committee
Assist
Work
in
reusable
develop
this
creating
user
achieved
by
new
and
systems
applications
the
Districts
to ensure
staff
electronic
Districts
and
modification
software
of
systems
existing
configurations
to
ensure
for
th
CMSD
to
solutions
develop data
complete
processing
disaster
recovery
plan
and infrastructure record
keeping
entered
to potential data
back
Districts
records
system
to ensure
an
of
understanding
the
to
school
mailer
exchange eve-Rt
for processes
data
of
phase
timely data
of
at
and enforcement
components
the design
documentation
staff
Alert administrative
the
in
and improves
with school
technical
for
system
the generation
Facilitates
be
and proposed
work with other departments
implementation
and
Coordinates
and
errors
Design
of
can
to current
criteria
development
components
that
improvement
on investment
return
Research
of
analysis
is
entry
utilized
correct
by school
and
completed
or submission
personnel timely
in
problems Provide
manner
possible
solutions
to
these
problems Contribute
to
Plan develop Translate
organize
requests
Continually Develop
the design
educate standard
into
of
new
processes
implement accurate
requestors timeline
for
design
reflections as all
and software and of
evaluate
reporting
as
well
processes
as
and
develop
best
practices
efforts
requirements
to appropriate reporting
customization
and desirable parameters
projects and
for
reports
efforts
13
2015061
7ES10005503.0001
ni
Monitor and groups
participate
maintain
to
relevant
in
listservs of
knowledge
strong
opportunities
training
developments
in
the
user
fields
of
and
groups publications
advancement
reporting
professional
and
database
management
SQL and
Application
Support
Application
Administration
Application
Installation/Configuration
Database Administration modifications
Task Administration
Scheduled Data
Code
and
Scripting
Migration
Updates
and
patches
Technical
upgrades
Support
Professional
Development
Technologies/Applications
ASP SQL
Java
Server
Supported
JavaScript
2000 Server
FrontPage
HTML
Crystal
Reports SQL Server
Reports Oracle
Crystal
Extension
Visual
Studio
2000
Tomcat
AS/400
Client
IS Apache
Access Express
Site
Core
FrontPage
Linux
Human Resources ESWeb EIPDP
Web
User/Administrator
User/Administrator
Benefits
Web
Student
Server
Application
Web Application1
User/Administrator
Job Application/Administration
ESDev
Applications
Website
Administration
Systems
SBRC ETL
Special
Data
Provider
User
of
data
provided
by Student
Systems
Education
SUN Web
Application
QkWrite-xteFfl-Hte4Academics
OAT/OGT
Testing
SchoolNet
Externally
RiverDeep
Web
Desktop
Hosted
Application
Application
Application
14
2015061
7_ES10005503.0001
Web
Earobics
Application
FitnessGram
Client-Server
Renaissance
Externally
Application
Hosted
Automated
Perform
Application
FTP
of
ETL
Data
to
Renaissance
Finance
Best
Systems Client-Server
External
Core
External
Content
Server
Professional
Online
Monthly
Library
Administration
Extension
Administrator
Development
Forms Administration
PD Database
website
to
updates
Services
Follett
ETLs
Destiny
from
Automated
Safety
System Administration
Management
Website
Static
FrontPage
of
Application
Affairs
Site
Office
Web
Control
Position
Application
and
Hosted
Externally
SIS
Process
and
to
ILM
Administration
Application
Update Destiny
to
Update
Destiny
Nightly
Security
ArcGIS
Mapping
Web
Application
Heat
Incident
Reporting
Desktop
Application
Heat
Incident
Reporting
Desktop
Application
Web
D3 Incident
Reporting
PeoplePage
ETL Application
Application
from
AS400
to
SQL
Server
2000
Facilities
Facility
Tridium
Focus Support Automated
Building
System
Support
15
2015061
7_ES100055030001
Permit
Building
System Support
Transportation
Food
Services
VMWare Site
Core
Internet
Veritas
Track
Management
System
uS
Server
Information
Websites
Static
and
Internet
Intranet
Netbackup
IT
Source
SQL
Content
Sale
Server
SQL Serer
2000
SQL
2005
Serier
Oracle
AS/400
Visual
Studio
Server
FrontPage
Co-Location
Web
Chassis
Backplane
Handbook
Publishing
Web
Departmental
SSL
Extension
Sites
Certificates
Internal
FTP
Site
From Food Services
Maintains Central Leads
troubleshoots
Kitchen or
and
co-leads
at
all
MS
documents
troubleshoots
Maintains
supports on-line
Winsnap
or
SQL Server
documents
schools
on
Universal
and/or Meals
database
and
web
server
off
site
remotely
technical
projects
such
issues
as
Office
Winsnap/Websmartt/MS
as
database
needed
issues
at
Central
restructure
Office
and
meal
applications Fulfills
FCNS
Maintains
departmental
server backups
technology
related
and restores/disaster
requests recovery
16
2015061
7_ES10005503.0001
i-.-
F1O
fLiic
Prov user Maintains
of
Provides
custom report
Provides
custom MS Access
Supervises
From
training
documentation
Humin
processes
creation
Crystal
database
creation
and monitors
schedules
the
and
maintenance
of the
activity
FCNS Programmer/Analyst
Rcspurccs
P-d
support
uuuuLeuouLIng
th
for
T4nnrnn and
piaiining
Resource
Information
in
System
the
of system
areas
development
maintenance
training
Develop program specifications Coordinate
plan and
implement
of
projects
complex nature as assigned
Dmeeport-pegrams Train
staff
Completes Provides
and
users
special
high
in
new
quality
aoolications as
projects
assigned
customer
service
Deelep-user-doeumentatief1-fĹ -new Maintain
technical
support
group
Devei-ep--andmaintain--cffectivo
and
principals
AppStream
Demand
On
MIS
stafl
of people
vaety
to
and
both
internal-an
-etema
support
providers
to
organizatiens
applications
documentation
depositoryfiles
relations
HRs
with
various
clientsand
include
school
but
not
function
Software
Delivery
System
Administer
App Stream
that
Functionalities
include
are
all
inclusive
AppStream system Software
package
AppStream Scheduled Quarterly Provide Create
software
server software
package
system
updates
monitoring
as necessary
on
approved as
as
maintenance/updates/upgrades
server reboots/server software
as
maintenance/updates/upgrades
creation/testing/deployment/administration
CMSD
and approved
by
approved
approved approved by
by
CMSD by
CMSD
CMSD
AppStream
servers
CMSD
weekly status reports
CMSD MIS Work
with
processes/policies both
standardized
library
CMSD and CMSD
process/policies
as
contracted approved
personnel by
to
create
CMSD MIS management
personnel
EduLog/KronOs responsibilities Heat responsibilities
17
2015061
7ES10005503.0001
Procurement Services
Procurement
Purchasing
eRate
RFP/Procurement
Telephones
Contract
Budget
Management
Positions Position Executive
Director
of
Classification
Procurement
Executive
Management Senior Telecomm Specialist
Specialist
Senior
Purchasing
Specialist
Senior
eRate
Senior
Purchasing
Salary
Manager
Project
Specialist
Specialist Specialist
Range
80000
Director
115000 80000
50000 50000
80000 80000
SpecialistA
50000 50000
SpeciaJJpt
50000
80000
80000
Purchasing
Specialist
Speoa1t
25000
50000
Purchasing
Specialist
Specialist
25000
50000
E-Rate
Procurement
Specialist
Specialist
Procurement
Specialist
Specialist
Procurement
Specialist
Specialist
Leadership
Responsibilities
and
Securing
Procurement telecommunications
Responsible for managing
maintaining
services
fo.r
and
contracts voice
and
data
contractors
bandwidth network
connectivity
Internet
access Wireline cellular
Manages
CMSD
wireless
paging service
E-Rate
processes and
Manages
Procurement
management Invoicing Site
centrex
service
IP
service
administration
procedures
Process
proposal
audits appeals and
billing
administration voicemail
support
JVR moves/adds/changes
evaluations
form submittal documentation
contract
compliance
appeals
audits
eTech
Grant funding
and
District
Technology
Plan
18
2015061
7_ES10005503.0001
and
Budget
contracts
Development
management
order administration Contracts
and
resolution
maintenance departments
training
A/P
and
preparation
preparing
FYs
next
submittal
budget
purchase
needs/requests
Procurement and
Securing E-Rate
managing
services
for
with
compliance
contracted
telecommunications
services
for
network
support and
technical
network
technology and network
equipment Responsible for
from
Communicates Provides
Manage
technical
district
bids
Solicits
technical
customer
Support
procurement vendors
technology
and
hardware
district
supports
to
processes for
staff
CMSD
staff
purchasing
technology equipment
standards
Responsible for purchasing support and
vendor
relations
Manager
Purchasing
Directs
of Purchasing
leadership
Develops
and manage
Performs
periodic
Coordinates
contract
Provides
training
Provides
direct
Conducts
annual
cost
law consults with
and
counsel
legal
Establishes
long
develop Solicits
and
on
Purchasing
market
analyzes
and makes
contracts in
conformance
with contract
users
and distribution regulating
agencies
and
other
major
public
concern\
goals
with
in
atiThnent ancf
provide
conditions
determinations
acquisition
manufacturers
schools
and plan and
major
problem resolution
system
regarding
mutual
short-term
an.d
strategies
Reviews
vendors
reviews
orders and
required
to schools
with
meetings
between
as
and
analyses changes
on-line purchasing
for
assistance
organizations
Liaises
budget
product
compliance
purchasing
on
in
nanagement procurement order
sole
to
source
the organization of
all
sources
recommend
in
support
the
and emergency
objectives
to resolve disputes
levels
of
those
determine
needs
needs
most advantageous
prices
to
users
purchases
Team Procurement
Responsibilities
Administers Telecom
and
standards
service
and
supports
Support and
TN
phone
systems
Administration
Tracking
Order Cell
phone
tracking
Cell
phone
charge
backs
Pager tracking Pager charge
backs
Teleconference Voice Mail User Develops Maintains
self
card
tracking
changes
help
RFP specifications E911 database
for
new schools 19
2015061
7_ES10005503.00019
T-flO
fl-
fiG
Provides
counsel guidance
Provides
voicemail
and
support
Maintain
eRate documentation
Maintain
eRate
Financial
incoming and
Track
support for telecommunications
and
correspondence
Records
outgoing eRate
Assure eRate invoicing
payment
funds
process
and
clarifty
CMSD
from the vendor
compliance
and
SLDs
the
perspectives
Assure reimbursements Prepare eRate
471
Form 500
Maintain
Funding
Maintain
eRate
final
payment
Interact
to
from the SLD
funds
the
5LD
in
Request
for
vendor
Request
for
funding for services
Change
486
Form
BEAR
received
Forms to be submitted
Form 470 Form
are
SLD
for
Project for
database
and
or
vendors
are
received
manner
submit proposals
requests
Request
and
to
timely
encumber funds
to
Tracking
reports
eRate years trackyearly
all
eRate data
from procurement
database
to
the
process vendors
with
effort to
an
in
establish
Administer completion
ofvarious projects
Administer the process
for
eTech
and
rapport
and
funding submit request
grant
eRate program
assure
compliance
as needed track
payments
and
maintain
documentation
supporting
Administers
District
and
voice
data
line
installation
replacement
activation
distribution
and
repair
service
Troubleshoots
telecommunications
and
services Tracks
Uses
Administtion
database
and
with
discovery
accurate
of root
timely
data
cause of
users
devices
usage
monitoring and
Administers accounts
reviewing
invoices
monthly and
for voice
payables
terms and
contracted
resolution
probIerr$bfinal
Maintains the Telecommunications
data
for acceptable
and
monitories
lines
use of
telephony services
ensures adherence
to
services
software to administer
telephone
line
feature
changes
telephone
handset
swaps
within
the
District
Administers with
changes
and
tracks
the
the service
Responds supports and diverse req
user
Districts
voice
service
as the
primary point
of contact
for
moves adds
provider acts
problems across
to
promptly all
District
user
requests
departments
via
and
the
Districts
locations
ticketing
determines
system
handles
immediacy
and
priority
uirements
Sends Sets Track
notices
up
and
and
Execute
to
users
pay invoices
the
orders and
renewals of services
Purchase
and
hotlines against
special-need
departments
as
help
needed
or directed
desks as required
budget
funds transfers
Administer purchase Track
telecommunications
regarding
administers
resolutions
hardware
and
repairs
supplies
20
2015061
7ES10005503.00020
ThN
Administer and Approve
track
Miscellaneous
Distribute Enter
duties
office
room
conference
Manage
attendance
and
vacation
and
sick
e.g copies
filing
etc
reporting
entrance
security
reservations
incoming communications
payroll Clerk
Purchasing
Reviews
the
notifications
Reviews
specifications
Creates
and
posts
Attends
and
chairs
Performs
cost
for
with
facsimiles
machines
Knowledge
formal
and
and
Proposals
Requests
for
Quotations
NeoPost 1J90 \Vord
proposals
in
and
newspapers
on
the
District
website
letters
data base
into
assignments
special
machines
office
compliance
bids and
award
issues
performs
of
of Microsoft
for
conferences
information
majority
Bids Requests
and
accuracy for
re-caps
payroll
term agreements
Familiar
clarity
pre-bid/proposal
analysis
for
vendors
to
advertisements
Inputs workforce Creates
of Requests
processing
daily
including
and
contract administration
machines
adding
copy
machines
Lotus
Notes
as
needed
electric
typewriters
Meter
Postage
Excel AS400
Accounting
System
Adobe
Page
Maker
7.0
From Safety and Security Coordinates
Project
with vendor
contacts
Manager
Manage
technical
focused
projects
Coordinate and
manage
construction
other school
or
Coordinate network and
CMSD
Monitors Actively
CMSD
staff
work
and
support
including orders
participates staff
logistics
specialty
movement
for
and
legacy
of technical
schools
equipment
that
is
result of
new
moves desktop
Capital
planning
support
Programs
for issue that in
on OSFC
and
require design
and
technology
design
and
Security
Safety
maintenance of
new
school
or follow
installers construction
up to construction
construction
and
coordinates
managers
projects with
internal
OHGR
21
2015061
7_ESl0005503.00021
1EV Xl
LA
ROPE
El
Distribution and Logistics Services
Distribution
and
Warehousing
Logistics and
Distribution
District
and
Shipping
Receiving
inventory
Management
Shipping
Printing
Services
Logistics
School
Asset
AV Equipment
Tagging
Repair
Moves/Adds/Changes
Applications
and Logistics
Distribution
Positions Position Distribution
Inventory
Specialist
AV
and
Repair
Truck
Classification
Manager
Logistics
Asset Tagging
SpeciaIi
Specialist
Specialist
Specialist
Mailroom
Specialist
Specialist
Clerk
50000 50000
Specialist
Leadership
Responsibilities
Distribution
and Logistics
Contract
Printshop
Supervise
80000
Specil
Mailrooni
Manage
Range
50000 25000 25000
Specialist
Driver
Shipping
Salary
Manager
Maliroom
staff
and
courier
contact
Warehouse
Manage Inventory
Management and
Asset
Tagging
Warehouse Manager Manages
daily
Provides
district-wide
Coordinates Plans
and
Monitors
coordinates
and
pick-up
dclivety
of
of
and to
Distribution Services schools
equipment
loaner
and
administrative
supplies
equipment
for
and
sites
materials
professional
including
obsolete equipment
development
school
activities
special
etc
inventory the
of Inventory
support/services
of delivery
presentations Maintains
operations
database
accessioning
of technology
of equipment
to
equipment assist
with
tracking
purchases
22
20150617_ES
10005503.00022
iTI_Po1 cROL DSrfc
Oversees
deparbnental
budget
Manages
and
staff
Works
evaluates
purchases
other departments
requests
special
internal
e.g.
to
audit
facilitate
goals of
the
of school
reports
the
district
inventories
grant purchases
of
disposal
tangible
etc
property
Must possess
knowledge of
working
Team
Responsibilities
Team
with
collaboratively
Processes
including
applicable
unit
bargaining
agreements
and Logistics
Distribution
for
responsibilities
all
management
inventory
Equipment Technician Assists
and maintenance
with repainng
Assesses
new
with
Assists
Maintains
audio/visual and
loading
with
Travels
the
included
it
is
pcs
from in
mark
to
records
inventory
vehicles
delivery
good working order etc
and
equipment
and
schools
for
equipment
in the
cabinets
storage/computer
unlock
to
that
of audio/visual
delivery
schools
to
ensure
to
be
of equipment
unloading
loaner equipment
Assemble carts bookracks Assists
of audio/visual to
equipment
and
other materials
new
tag
schools
to
be
to
equipment
on
included
the
inventory
database Maintains
warehouse
Provides Shipping
truck
to
receive furniture
drivers
in
all
and
equipment
supplies
with the exception
capaties
of driving
truck
Clerk Processes
records
Prepares
shipping
Provides
data
Travels
and
Monitors
all
entry
services
and
PCs and
for
loaner equipment and
new
and
prior to
shipments all
inventory to
equipment
accessioning
payment records for
computers
and
of equipment/materials
automated
mark/tag
new equipment
processes
equipment
delivery
for district-wide
unlock
to
purchases
Proccsscs
audioiQual
incoming
bills for distribution
district-wide
Maintmns
Checks
for
schools
to
Records
Truck
to
facility
assistance
to
materials to
records and be
included
schools
and
maintains on
the
central
offices
files
inventory
database
shipping
schools delivered
equipment
to
the
Division
for distribution
payroll
new
incoming
for
equipment
identification
proper
and
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Driver and
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Inspects
vehicle
Signs
Commercial Able
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of
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routes
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weekly
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memos
of vehicle
shipping
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necessary
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and
tow motor
pounds
below zero degree
temperatures
23
2015061
7_ES10005503.00023
Attachment 5
Clovelanil
School
Municipal
lilsirict CIcvcand
Research
and
Information
Department
--
4966
Woodland
Avenue
Cleveland
Ohio 44104
2164326240
Fax
2164324632
www.cmsdnet.net eRate
PROCESS
Program
FOR ERATE PROGRAM
CONTENT
Page
Part
FUNDING
REQUEST
PART
REQUEST
OBJECTIVES
FOR PROPOSAL
Prior
to
Posting
Posting
PROCESS
RFPs
RFPs and
Filing
PART
RFP PROPOSAL
PART
SEPARATION OF ELIGIBLE AND
PART
BILLING
PROCESS
Forms
470
EVALUATION AND SELECTION PROCESS
INELIGIBLE
SERVICES AND PRODUCTS
Cleveland
Municipal
School District ildrcn
Research 4966
Woodland
Avenue
Cleveland
2164326240
Ohio 44104
and
formation
In
2164324632
Fax
Department
www.cmsdnet eRate
The objectives
for
Administrative
Corporation
funding
Meet
Districts
the
the Schools
the
by
to
Libraries
vision
highly
wherein
provide
goal
Division
technology
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of
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to
offer
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teachers
motivate
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capabilities
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students the
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meet student needs
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vision
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REQUEST
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FUND
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District
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PART
USAC
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requests
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PROCESS FOR ERATE
net
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to
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parents
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stakeholders
community
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technology-assisted
for
all
students
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for
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effective
connectivity
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key
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diverse
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The E-Rate documentation
vendors
of
for the
services
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vision
instructional
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of
from
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technology services
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an
Service
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District
department
access
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internal
vision
technology
to
requirements
support
products
District
departments
and
decision-makers
open
transparent
District
SLD
for
proposal
State
Federal
request
process
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cost
objectives
compliance
with
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and products
Division
stakeholders
District
complete
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telecommunications
District
participation
and document
Division
efficient
the
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to
technology
community
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goals through
contribution
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Monitor
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support
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approved
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request
eRate
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process
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written
regulations
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SLD
Cleveland
Municial
School District CIcveIad
aiwen
Research 4966
Woodland
Avenue
Cleveland
2164326240
Ohio 44104
and
In formation
2164324632
Fax
Department
www.cmsdnet eRate
PROGRAM
PROCESS FOR ERATE PART Actions
second and
the
During
and
To Posting Requests
Prior
future
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vendors
District
products
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civic
technology
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work
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technology Connectivity
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for
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pertinent
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days
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during the
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serVices should staff
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Districts
period
technology
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470
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funding
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Department seek
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and
Districts
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Forms
goals
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through
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technology
PROCESS
encourage
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of
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bidding
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quarters
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competitive
Prior
vendors
FOR PROPOSAL
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plans regarding
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for
calendar
third
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relationships
REQUEST
2/
net
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to
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adhere
process To
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assure that
is
quarter
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post the
calendar
fourth all
full
prior
end
compliance
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all
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eRate
State
the E-Rate
Division
care
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by both
leave
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State and
must
eRate
rules
Concurrently requisite
the
eRate
documents
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should
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need
to
be
coordinate
posted
with
with the
the
RPFs
District including
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Division instructions
regarding that
all
Clevolarni
Mirnuclval
School District ildrcn
Research 4966
Woodland
Avenue
Ohio 44104
Cleveland
216
432
6240
and
In formation
Fax 216
432
Department
www
4632
cmsdnet
eRate
accompany
the
information
regarding
When
RFPs The Web site Development of the RFPs
individual
should
Office
receive
timely
net
Program
and
notice
publishing
District Web site the eRate Division will file the Forms 470 with the minimum 28-day posting period is maintained Following the posting of the RFPs and the filing of the Forms 470 vendors on the eRate Divisions Vendor List will be notified via email and/or fax that the RFPs and Forms 470 have been posted and filed In addition to posting the
SLD
RFPs and
RFPs
the
ensuring
it
will
available
the
via
help vendors
Web
site pertinent
reliable
provide
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will
questions 24-hour secured
notification
be
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taken
posted
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on
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the
submit
postings
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District
them
in
eRate
writing
via
vendors
vendors
as
RFP fax
Internet
and/or
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of
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selection
to
to
site
see
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question
at
the conference
vendors
have
the
provision
regarding next
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an
paragraph
staff
about
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The questions and
post-Conference
The questions
review
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Vendor Pre-Bid
attend
to
for the
advertising
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Responses
most knowledgeable
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answered
within
the questions
about
the
will
purpose
REP
The proposal responses will be and State rules The Purchasing and
If
as schematics Purchasing
vendors
information
Web
notified
points
and posted on the Web site for all vendors from District MIS staff or those District personnel
as use
individual
District
be
RFP5 The
the
additional
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will
discussion
via
to
well
with
the opportunity
period
requirements
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be established
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of the
The Conference
Notes
answers
the
with
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RPFs
Answer instrument
and
data such
technology
proposals
may concomitantly notify their vendor list contacts REPs are posted there will be no contact to any vendor Should vendor need particular
information
and
make
RFPs When
Question
be
to
the
required
that
design
Department eRate of
the
advisable
is
network
to
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that
received
process
Division
and recorded will
forward
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to
Division
the E-Rate
according Division
to
to
District
begin
the
Cleveland
MunIcipal School District
Eth Clc
land
Childten
Research 4966
Woodland
Avenue
Ohio 44104
Cleveland
216 432
6240
and
Information
Fax 216
432
Department
www
4632
cmsdnet
eRate
PROCESS
RFP PROPOSAL
PART An Evaluating Committee of
proposal
proposals
technology
who
representative
members
should
is
will
and
be
evaluate of
or
member of
also
include
Instructional
submitted
all
should
the E-Rate
Technology
at
and
Depending
levels
least and
MIS
the
upon
review
of
two
preferably
number
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for
more
or
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Committee
Advisory staff
several
include
compensated
PROCESS
proposals
with
evaluations
committees
experts volunteer
PROGRAM
EVALUATION AND SELECTION
series
the evaluating
in
Participants
independent
review
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responses
AND POLICY FOR ERATE
net
Program
Other
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staff
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members The evaluation and requested
selection
deemed
or
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may
presentation
formats
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criteria
etc
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use
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have
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multi-level
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request in
for
all
in-person
forms
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developed
from
length
location
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District
to
evaluation
initial
vendors
selected
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note
planning
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The
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same
for the
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as they are
presentations the
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presentations
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areas
vendors
all
vendor
include
will
Committee
by the Evaluating
elect
should
The Evaluation Committee meeting The
process
necessary
results
at
each
evaluation
and eRate
sessions
The criteria emphasize the proposals capabilities for technology-assisted that learning and provides access for the Districts diverse levels support and enhancement of existing infrastructure of an educational foundation on which to technological merit and provision of the financial build development and credibility as vendor and clear detailing suitability
requirements integrates
technology
expand
or
and
assumptions
Notes
are taken
compiled which used
the
selection
providers
the
resolution
to
Division
of
the Board
usually
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percentage of
Education
by the vendor
Forms 471 in
mid-January
initiate
to
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All
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sign
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data
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quantitative
notes
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and
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Division
to
Legal
Department contracts
finalize
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Form
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process
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Schools
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of
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to well
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or other designated
District
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may be formal make qualitative
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notes
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contact to
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the Legal
Department the Budget The designated District leadership
requests
resolution
District
will
Parallel
prior
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in
to All
turn
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of
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eRate
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Cleveland SChOOl
Mun.cial EducMg
District
CkeInI CI
Idnn
Research 4966
Woodland
Avenue
Cleveland
44104 216432624O
Ohio
and
Fax
In
formation
2164324632
Department
www.cmsdnet.net eRate
PROCESS
AND POLICY
PART 4/ SEPARATION
During
the
eligible
for
RFP process eRate
effective
implementation
ineligible
service
The eRate
and
pointed
to
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provider
District
may make eRate
eRate
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assist
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AND INELIGIBLE
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costs
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ELIGIBLE
ineligible
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Cleveland School
Municipal
District Chkizcr
Research 4966
Avenue
Woodland
2164326240
Ohio 44104
Cleveland
and
Information
2164324632
Fax
Department
www.cmsdneLnet eRate
PROCESS PART
should
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