AUXDATA II How to Create An Activity List for Your Flotilla. John Robbins, Staff Officer-Information Services, Division 7
Select Activity Logs at top Click down arrow next to list name at top left. Select All. On upper right, click on settings dropdown and click on Clone. Enter a List Name like Flotilla 75. Default Only I can see this list view should be selected. Click Save. Once the clone opens, close the filter box for now. Click on settings again then click on Select Fields to Display. Moving fields between Available Fields and Visible Fields, put the ones you want in the box for Visible Fields. Use the up and down arrows at the right to put them in the desired order. Some of them, like Last Name of Member (LEAD) or ID Number (LEAD) don’t work. Here is what I used:
Number of Exams Given Number of Visits Operations Code Review Status (You will want to see this when you are submitting activities.) When they are all set up, click Save. You can always go back and change them later. Now click on the Filters icon at top right. Then click on the Filter by Owner box and change to All Activities. Click Done. Click on Add Filter. Create a filter with Unit Number…equals...DSTDVFF (where DST = District, DV = Division and FF = flotilla number; for example 7070705. Click Done then click Save. You can also add a filter for Mission Start Time like this to just get year-todate activities.
Activity Record Number (That is how the system tracks activities.) Unit Number (I use this because I You can add or change filters as deal with several flotillas. You may not desired. need it.) Mission Start Time (Mission To change the sort order by date, Date doesn’t work.) put the cursor over Mission Start Time Mission Code Duration and an arrow will appear. Click the Summary of Activities (This used to arrow to change from earliest date first to most recent first. be called Remarks and is the same as the last column in the old AUXDAClick the pushpin icon next to TA. Many FSOs would put last name the list name to make it the default and mission code here. I use it bewhen you open Activity Logs. cause Names does not work.) You are all set! Ω
INTERCOM
Winter 2020
His name is known throughout the division, and here is a face to place with the name! John Robbins, Staff Officer-Information Services, Division 7, has resolved more AUXDATA and AUXINFO problems than any other member of the division. He is the “go to” AUXDATA guru. Photo provided by John Robbins and superimposed over a license free-to-use binary background by Dottie Riley.
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