2 minute read
How to Create An Activity List for Your Flotilla. John Robbins, SO-IS 7
AUXDATA II
How to Create An Activity List for Your Flotilla.
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John Robbins, Staff Offi cer-Information Services, Division 7
Select Activity Logs at top
Click down arrow next to list name at top left. Select All.
On upper right, click on settings dropdown and click on Clone.
Enter a List Name like Flotilla 75. Default Only I can see this list view should be selected.
Click Save. Once the clone opens, close the fi lter box for now. Click on settings again then click on Select
Fields to Display.
Moving fi elds between Available Fields and Visible Fields, put the ones you want in the box for Visible Fields. Use the up and down arrows at the right to put them in the desired order. Some of them, like Last Name of Member (LEAD) or ID Number (LEAD) don’t work. Here is what I used:
Activity Record Number (That is how the system tracks activities.)
Unit Number (I use this because I deal with several fl otillas. You may not need it.) Mission Start Time (Mission Date doesn’t work.)
Mission Code Duration
Summary of Activities (This used to be called Remarks and is the same as the last column in the old AUXDATA. Many FSOs would put last name and mission code here. I use it because Names does not work.)
Number of Exams Given Number of Visits Operations Code
Review Status (You will want to see this when you are submitting activities.)
When they are all set up, click Save. You can always go back and change them later.
Now click on the Filters icon at top right. Then click on the Filter by Owner box and change to All Activities. Click Done.
Click on Add Filter. Create a fi lter with Unit Number…equals...DSTDVFF (where DST = District, DV = Division and FF = fl otilla number; for example 7070705. Click Done then click Save.
You can also add a fi lter for Mission Start Time like this to just get year-todate activities.
You can add or change fi lters as desired.
To change the sort order by date, put the cursor over Mission Start Time and an arrow will appear. Click the arrow to change from earliest date fi rst to most recent fi rst.
Click the pushpin icon next to the list name to make it the default when you open Activity Logs.
You are all set! Ω
His name is known throughout the division, and here is a face to place with the name! John Robbins, Staff Offi cer-Information Services, Division 7, has resolved more AUXDATA and AUXINFO problems than any other member of the division. He is the “go to” AUXDATA guru.
