Meeting Log Book and Peer Assessment Guidance
Module: Team Members:
Meeting Log Book
Working Successfully as Team
To complete this assessment successfully, you are expected to work together collegiality, using the timetabled team meeting slot effectively throughout the course of the semester. You are asked to adhere to the following guidelines to ensure that each member of the team contributes fully to the given task, and that individual contributions to the assessment are fully recorded in this logbook. Guidelines: •
Each team should appoint a project manager who is the principal point of contact with the module tutor.
•
Each team meeting should have an agenda and be formally minuted, with attendance and absences clearly noted.
•
You are required to hold regular meetings during the course of the semester.
•
Action points for individual team members should be made at each meeting, and then subsequently monitored and updated.
•
The team is asked to reflect on the overall health of the team performance at each meeting. If the health of the team drops below 7 then the project manager is advised to contact the module tutor as a matter of priority. Any issues regarding team performance must be supported by evidence from the completed logs.
•
Anybody not contributing fully to the assessment process, as evidenced by the completed logs, will be asked to attend a meeting with the module tutor to explain their lack of engagement. Individual effort and contribution will be reflected in the peer assessment that you will be asked to complete, the process of which is documented in this document.
•
The satisfactory completion of team meetings and the recording of action points is a required part of the assessment process and I ask that you take this task seriously and complete it in a conscientious and appropriate manner, as it is designed to ensure effective team working, which is in your own interests.
p. 2
Meeting Log Book
Effective Teamwork
Basic Elements of Effective Teamworking
Responsibility
Contribute as much as you can to the team
Complete the work that has been assigned to you
Reliance Help each other to learn from the project and complete the project successfully Relationships
Respect
“If we are together nothing is
impossible. If we are divided all will fail’ [Winston Churchill]
Reflection
“Coming together is a
beginning. Keeping together is progress. Working together is success’ [Henry Ford]
“If everyone is moving forward together, then success takes care of itself’ [Henry Ford]
“My model for business is The
Beatles. They were four guys who kept each other kind of negative tendencies in check. They balanced each other and the total was greater than the sum of the parts. That’s how I see business: great things in business are never done by one person, they’re done by a team of people’ [Steve Jobs]
Encourage each other to: •
Share information
•
Exchange viewpoints
•
Discuss learning strategies
•
Form good partnerships
•
Develop new skills
Be sensitive to each other’s: •
Needs and wider responsibilities
•
Feelings
•
Position
•
Cultural background and language
•
Understanding of the task
Be aware of: •
How much progress the team has made
•
How much you have contributed to the team
•
The relative pace of other members of the team
•
How well you have communicated with the team
•
How well the project has been done
•
Relationships and team dynamics that might be causing tensions and disharmony
Readiness Make sure that you have completed all tasks assigned to you on time
Be ready and prepared for your meetings
Responsiveness Make sure that you communicate effectively with the team in a timely manner Resilience
Working in a team can be hard and at times very frustrating. If have concerns then have the confidence to share them with the rest of the team. You module tutor is always there to talk to.
Resourcefulness
Engage fully with all the available resources at your disposal
p. 3
Meeting Log Book
Date of Meeting: Present:
Apologies:
Agenda Items:
p. 4
Meeting Log Book
Notes:
p. 5
Action
Who’s Responsible?
By When?
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
% Progress (est.)
Notes
Meeting Log Book
p. 6
Meeting Log Book
Team Health Check:
Please rate the overall health of the team’s performance:
1 2 3 4 5 6 7 8 9 10 If at any time your health score drops below 7 you are advised to contact your module tutor immediately Reflections on Team Performance Please note here any good practice or issues that need to be raised with the module tutor.
p. 7
Meeting Log Book
Date of Meeting: Present:
Apologies:
Agenda Items:
p. 8
Meeting Log Book
Notes:
p. 9
Action
Who’s Responsible?
By When?
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
% Progress (est.)
Notes
Meeting Log Book
p. 10
Meeting Log Book
Team Health Check:
Please rate the overall health of the team’s performance:
1 2 3 4 5 6 7 8 9 10 If at any time your health score drops below 7 you are advised to contact your module tutor immediately Reflections on Team Performance Please note here any good practice or issues that need to be raised with the module tutor.
p. 11
Meeting Log Book
Date of Meeting: Present:
Apologies:
Agenda Items:
p. 12
Meeting Log Book
Notes:
p. 13
Action
Who’s Responsible?
By When?
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
% Progress (est.)
Notes
Meeting Log Book
p. 14
Meeting Log Book
Team Health Check:
Please rate the overall health of the team’s performance:
1 2 3 4 5 6 7 8 9 10 If at any time your health score drops below 7 you are advised to contact your module tutor immediately Reflections on Team Performance Please note here any good practice or issues that need to be raised with the module tutor.
p. 15
Meeting Log Book
Date of Meeting: Present:
Apologies:
Agenda Items:
p. 16
Meeting Log Book
Notes:
p. 17
Action
Who’s Responsible?
By When?
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
% Progress (est.)
Notes
Meeting Log Book
p. 18
Meeting Log Book
Team Health Check:
Please rate the overall health of the team’s performance:
1 2 3 4 5 6 7 8 9 10 If at any time your health score drops below 7 you are advised to contact your module tutor immediately Reflections on Team Performance Please note here any good practice or issues that need to be raised with the module tutor.
p. 19
Meeting Log Book
Date of Meeting: Present:
Apologies:
Agenda Items:
p. 20
Meeting Log Book
Notes:
p. 21
Action
Who’s Responsible?
By When?
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
% Progress (est.)
Notes
Meeting Log Book
p. 22
Meeting Log Book
Team Health Check:
Please rate the overall health of the team’s performance:
1 2 3 4 5 6 7 8 9 10 If at any time your health score drops below 7 you are advised to contact your module tutor immediately Reflections on Team Performance Please note here any good practice or issues that need to be raised with the module tutor.
p. 23
Meeting Log Book
Date of Meeting: Present:
Apologies:
Agenda Items:
p. 24
Meeting Log Book
Notes:
p. 25
Action
Who’s Responsible?
By When?
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
% Progress (est.)
Notes
Meeting Log Book
p. 26
Meeting Log Book
Team Health Check:
Please rate the overall health of the team’s performance:
1 2 3 4 5 6 7 8 9 10 If at any time your health score drops below 7 you are advised to contact your module tutor immediately Reflections on Team Performance Please note here any good practice or issues that need to be raised with the module tutor.
p. 27
Meeting Log Book
Date of Meeting: Present:
Apologies:
Agenda Items:
p. 28
Meeting Log Book
Notes:
p. 29
Action
Who’s Responsible?
By When?
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
% Progress (est.)
Notes
Meeting Log Book
p. 30
Meeting Log Book
Team Health Check:
Please rate the overall health of the team’s performance:
1 2 3 4 5 6 7 8 9 10 If at any time your health score drops below 7 you are advised to contact your module tutor immediately Reflections on Team Performance Please note here any good practice or issues that need to be raised with the module tutor.
p. 31
Meeting Log Book
Date of Meeting: Present:
Apologies:
Agenda Items:
p. 32
Meeting Log Book
Notes:
p. 33
Action
Who’s Responsible?
By When?
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
% Progress (est.)
Notes
Meeting Log Book
p. 34
Meeting Log Book
Team Health Check:
Please rate the overall health of the team’s performance:
1 2 3 4 5 6 7 8 9 10 If at any time your health score drops below 7 you are advised to contact your module tutor immediately Reflections on Team Performance Please note here any good practice or issues that need to be raised with the module tutor.
p. 35
Meeting Log Book
Date of Meeting: Present:
Apologies:
Agenda Items:
p. 36
Meeting Log Book
Notes:
p. 37
Action
Who’s Responsible?
By When?
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
% Progress (est.)
Notes
Meeting Log Book
p. 38
Meeting Log Book
Team Health Check:
Please rate the overall health of the team’s performance:
1 2 3 4 5 6 7 8 9 10 If at any time your health score drops below 7 you are advised to contact your module tutor immediately Reflections on Team Performance Please note here any good practice or issues that need to be raised with the module tutor.
p. 39
Meeting Log Book
Date of Meeting: Present:
Apologies:
Agenda Items:
p. 40
Meeting Log Book
Notes:
p. 41
Action
Who’s Responsible?
By When?
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
% Progress (est.)
Notes
Meeting Log Book
p. 42
Meeting Log Book
Team Health Check:
Please rate the overall health of the team’s performance:
1 2 3 4 5 6 7 8 9 10 If at any time your health score drops below 7 you are advised to contact your module tutor immediately Reflections on Team Performance Please note here any good practice or issues that need to be raised with the module tutor.
p. 43
Meeting Log Book
Date of Meeting: Present:
Apologies:
Agenda Items:
p. 44
Meeting Log Book
Notes:
p. 45
Action
Who’s Responsible?
By When?
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
% Progress (est.)
Notes
Meeting Log Book
p. 46
Meeting Log Book
Team Health Check:
Please rate the overall health of the team’s performance:
1 2 3 4 5 6 7 8 9 10 If at any time your health score drops below 7 you are advised to contact your module tutor immediately Reflections on Team Performance Please note here any good practice or issues that need to be raised with the module tutor.
p. 47
Meeting Log Book
Date of Meeting: Present:
Apologies:
Agenda Items:
p. 48
Meeting Log Book
Notes:
p. 49
Action
Who’s Responsible?
By When?
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
25 50 75 100
% Progress (est.)
Notes
Meeting Log Book
p. 50
Meeting Log Book
Team Health Check:
Please rate the overall health of the team’s performance:
1 2 3 4 5 6 7 8 9 10 If at any time your health score drops below 7 you are advised to contact your module tutor immediately Reflections on Team Performance Please note here any good practice or issues that need to be raised with the module tutor.
p. 51
Meeting Log Book
Peer Assessment
As part of the assessment for this module you will be asked to complete a peer assessment at selected points during the module. The module tutor will provide details on the frequency of peer assessment and provide you with the necessary paperwork. This is how it works: 1. You will be asked to list the names of your team in a similar table to that shown overleaf. 2. Individually, and anonymously, you will then allocate points to each member of the team, including yourself, against each assessment criteria, using the following grading scheme, (where average refers to the average contribution of members of your team to that particular process). • 1 - minimal • 2 - below average • 3 - average • 4 - above average • 5 - outstanding 3. You are encouraged to use the range of points at your disposal within each category and avoid the tendency to give everyone a similar score. Your scores must be based on the critical reflection of each other’s contribution and not merely a pact whereby you give each other maximum scores. If the module tutors feels the scores are not reflective of the evidence recorded in the logs then you will be asked to repeat the peer assessment process. 4. You are allowed to assess yourself but you are asked to do so honestly. 5. You will also have the opportunity to provide some commentary to provide a rationale for your chosen scores. 6. The module tutor will then collate this information and sum the number of points allocated to each person and then calculate the overall number of points that have been given to your team. From this an individual grade will be calculated from the team score using an individual weighting factor (see overleaf). 7. If more than one peer assessment point is adopted on the module then the average weighting factor will be used to determine the individual grade.
p. 52
Meeting Log Book Worked Example The following example is for a group of three students: Laura, Sara and David. Each student is rated for their contribution by the other two and also assesses her/his own contribution using the grading scale detailed on the previous page. Group Members
A: Laura
B: Sara
C: David
Criteria
Individual Rating
Contribution to groupwork
Timely completion and quality of assigned tasks
A
3
3
B
3
C
Level of professionalism, respect and support afforded to group members
Response to communication and meeting attendance
Level of reflection offered on own and colleagues’ learning and completed tasks/ project
4
3
3
2
3
3
3
2
2
3
3
2
A
4
4
3
4
5
B
4
4
4
4
4
C
4
4
4
5
5
A
4
3
3
3
4
B
3
3
3
3
3
C
4
3
3
4
3
(42)
(62)
(49)
The individual weighting factor is then calculated from the formula: Individual weighting factor = individual rating / average rating Average weighting = (42+62+49)/3 = 51 •
Laura’s weighting = 42/51 = 0.82
•
Sara’s weighting = 62/51 = 1.22
•
David’s weighting = 49/51 = 0.96
Group Project Mark = 65% •
Laura’s grade = 65*0.82 = 53%
•
Sara’s grade = 65*1.22 = 79%
•
David’s grade = 65*0.96 = 62%
NB: The module tutor retains the right to amend the scaling factor if the deviations from the group mark are not reflective of the evidence provided in the group log. For positive scores (i.e. over 1) individual weighting factors will be capped to 1.10 (i.e. +10) but will not capped for scores under 1 therefore meaning a team member can fail the peer assessment component). p. 53
Meeting Log Book
Notes
p. 54
Meeting Log Book
Notes
p. 55
Teamwork Checklist • Have clear and logical objectives • Make sure everyone clearly understands their roles and tasks • Delegate tasks to people with the right skills • Capitalise on people with different skills e.g. creative/organiser • Take a positive attitude and learn from setbacks • Co-ordinate and accept responsibility • Be comfortable with disagreement and see it as helpful • Listen to others and give constructive feedback if needed • Create a supportive, informal team atmosphere and use humour • Create enthusiasm and initiative to make things happen