CONTENTS
• Introduction • General view • Idea • Purpose • Program outline
• Detail agenda • Plan for executing
INTRODUCTION DAMCO Logistics DAMCO is one of the world‟s leading providers of
freight forwarding and supply chain management services. For more than 100 years, DAMCO has been providing
their customers with transportation and logistics solutions that support the way they want to do business, wherever they are in the world;
INTRODUCTION In Vietnam
ďƒź DAMCO has been in Vietnam more than 10 years. Now be always one of the best logistic and forwarding companies.
ďƒź DAMCO not only focus on professional logistic ,but also take care of environment protection and community achievement.
All of these above are displayed through out the Opening Ceremoney of DAMCO new warehouse in Tan Van - Binh Duong.
GENERAL VIEW
Expected date :
April 20th 2011
Timing :
from 8 am to 12 pm
Location :
Damco Tan Van warehouse Tan Van, Binh Duong province
GENERAL VIEW
Expected guest quantity :
200 guests
Attendance recommendation : o Ministry of Industry and Trade o Representative of People‟ Committee o DAMCO Chairman and members
o Partners and customers of DAMCO o Journalists and media agency
CONCEPT IDEAS Not only based on logistics and forwarding work daily, DAMCO but also focus on environmental protection through deliver a Green message : be friendly to environment and give a hand to poor children in the Northern plateau of Vietnam.
So, the Warehouse Opening Ceremony is the way to start the green
journey as “DAMCO
and The Green Journey�
PURPOSES ďƒź Launching new DAMCO warehouse: o The most modern forwarding warehouse ( automatic system) o The largest warehouse in Vietnam
o Green message : using sunny light for lighting, loading lift system uses electric energy instead of
oil‌all for saving energy.
PURPOSES ďƒź Delivery successfully the Green message and gaining the Community achievement : o Library is made from old containers, as a short to
medium term solution, until such time as the Government completes the vast rebuilding of the Provinces infrastructure, including schools and hospitals, which will take several years. o Interior is equipped and decorated with fitting furniture,
windows for lighting for meeting needs .
PROGRAM OUTLINE
Lunch break
Welcome guests
Opening ceremony
Delegation speech
Walking tour
Hand-printing Formality
Press Conference
Cut the Opening-band
DETAIL AGENDA 08h00 – 09h00 Welcome guest Sound : Drums for welcoming Check in, welcome drink 9h00 – 9h05
Traditional dancing for Opening (based on forwarding activities of DAMCO)
9h05 – 9h10
MC declare the reason of ceremony and introduce delegation
9h10 – 9h20
A video clip about DAMCO
9h20 – 9h25
Opening speech of Leader of DAMCO
9h25 – 9h35
Hand-printing Formality for “ DAMCO, one period to establishment & development”
DETAIL AGENDA 9h35 – 9h40
Speech of Representative of Guest
9h40 – 9h45
Video clip about DAMCO Vietnam and DAMCO new Warehouse
9h45 – 9h50
Dancing “DAMCO & the green Journey”
9h50 – 10h00
Cut the Opening band Release the balloon for congratulation the Opening
10h00 – 10h30
Working tour & sightseeing container library made from old container Journalists meeting for the event of Opening the
warehouse and the Green Journey 10h30 – 12h00
Buffet party
12h00
Door Gift for Attendance The End.
PLAN FOR EXECUTING
LAYOUT
LAYOUT
INVITATION CARD
INVITATION CARD
WELCOME GATE
Width : 5m Height : 4m Made from balloon
BACKDROP 1 (MAIN STAGE)
Width : 12 m Height: 04 m
MAIN STAGE
MAIN STAGE
MAIN STAGE
MAIN STAGE
BACKDROP 2 (PRESS STAGE)
Width : 06 m Height: 03 m
FLAGS
Width : 0.8 m Height: 2.0 m
FLAGS
FLAGS
HORIZONTAL BANNER
Width : 5.0 m Height: 0.8 m
UMBRELLA
PG UNIFORM
MC
Mc Tran Quoc Khanh FBNC Channel
PERFORMANCES
WELCOMING AND GREETING AREA o For Attendance, especially for VIP guest, we should create a solemn look o A welcome gate made from MDF board/balloon on which there „s a band-roll “ Welcome delegation for attending the Opening Ceremony of Damco warehouse” o Standee and signal board with content : logo Damco, slogan, image of new warehouse, greeting words … for attracting guest and impress on them at the first look.
WELCOMING AND GREETING AREA o In front of welcome gate : an entrance way with small trees along. o Four PGs for welcoming and greetings. Then deliver umbrella for every guest. Especially security guards will hold umbrella for VIP
o Two security guards behind opening the carâ€&#x;s door for guests o Drummers team playing a greeting drum-call
RECEPTION AREA
o Two receptionist at desk to collect invitations cards and pin flower onto guest „s costume o From two to three PGs to instruct seats and support for need o Welcome drink will be served beside the tent o Chairs and tables will be prepared and wrapped o Images and flowers will be decorated for effect and give a pleasure feeling
BEGINNING ACTIVITY o Traditional opening dancing with flags o Logistic and forwarding work is performed by dancing on stage. o Make a good impression on attendance at the first time o Successfully express the spirit of logistic job by dancing and script
IMAGES DEMONSTRATION
o Projectors and LED monitor are installed o There are two parts : o Part 1: Video clip about DAMCO in the world Selected images about logistic and forwarding ,DAMCO people and some events also special program. o Part 2 : Images and activities about DAMCO Vietnam and new warehouse will be demonstrated by video clip Develop the brand and demonstrate the power of DAMCO Deliver the Green message A large monitor will be used with original sound track and
script
HAND PRINT FORMALY
o To memorize the present of Attendance and keep as a souvenir; o To keep the time of Opening in memory o To prove the good cooperation between DAMCO and partners; o After speech of Chairman, VIP guest and Partner representative are invited on stage to print hands . o Plaster is prepared and bring onto stage by two PBs
DANCING : THE GREEN JOURNEY o Traditional dance illustrates the green message: dancers appear from an decorated containers and perform on stage o The green Journey is illustrated by dancers through out
performance on stage: o Libraries made from containers are displayed with books, shelves, desks and seats; windows and electric lighting system;
o The poor children are given books o Two libraries are placed on the plateau beside villages on the background of mountain and forest .
o All of them emphasize the great image : there „re libraries to bring knowledge to poor children on high plateau.
CUTTING RED RIBBON o After the dancing, MC declares the Opening of warehouse and invites DAMCO leaders and delegation to cut the Opening – Red Ribbon; o Delegation round the stage following two sides and stand in front of new warehouse; o Red – Ribbon is set up .PGs will prepare scissors and tray o Popping –up , release balloon
WALKING TOUR o After finishing Opening ceremony, leaders of DAMCO and guest have a walking tour to sightseeing the new warehouse . o 6 or 8 securities guards are responsible for security o 2 to 3 PGs to instruct and support.
PRESS CONFERENCE o During the walking tour, journalists are invited to move to
other tent in the left for Press Conference o Tent for Press Conference is set up before , air-conditioner and small stage with backdrop.
o 2 PGs to instruct and support .
LUNCH BREAK o Lunch break is set up in the tent for Press Conference with air –conditioner
o Buffet party with beverage [ 4 stars standard ] o Symphony orchestra : violin, viola, piano, guitar, guitar bass to create a peaceful and pleasure atmosphere
THE END
o DAMCO leaders give a speech of thank to guest and partners
o Two PGs at desk to give door gifts and collect the umbrellas o 6 PGs stand at both side of the gate to see off .
CONTACT INFORMATION
VIETBA MEDIA CORP. – HCM BRANCH 27B Nguyen Dinh Chieu Str., DaKao ward, Dist.1, HCMC
Mr. PHAN DUY KHUONG – Account Manager Email: duykhuong.phan@vietbamedia.com.vn Mobile: 0907
331 216
Thanks and Best regards !