EDTx is offering MEETING AND EVENT SPACE for numerous organizations during its inaugural Eco-Conference on Friday, April 24, 2015.
ECO-CONFERENCE PARTICIPATION BRING YOUR ORGANIZATION TO EDTx | FRIDAY, APRIL 24, 2015 1
Earth Day Texas, Inc. is a 501(c)3 organization.
ECO-CONFERENCE The following is an early preview of a handful of events, activities, speakers and general programming that is planned for Earth Day Texas’ inaugural Friday Eco-Conference:
PROGRAMMING ‣ ‣ ‣ ‣ ‣ ‣ ‣
Eco-Expo Special exhibits Speakers Special guests Conferences Panels Meetings
SPEAKERS
CONFERENCES ‣ ‣ ‣ ‣ ‣ ‣ ‣
Major urbanization Water conservation Transportation Parks and outdoors Pentagon prepares for global warming Schools and universities Food and farm to table
2
‣ ‣ ‣
Dan Patrick, Texas Lt. Governor-Elect
‣
Bjorn Lomborg, Author of “The Skeptical Environmentalist”
‣ ‣
Ryan Sitton, Texas Railroad Commissioner
Ken Paxton, Texas Attorney General-Elect Joe Quinlan, Managing Director and Chief Market Strategist, U.S. Trust
Dallas City Leaders
OBJECTIVE Earth Day Texas (EDTx) promotes conservation education and provides a forum for the exchange of information about innovative products, technologies, and causes that will help us leave a cleaner, safer world to future generations. In 2015, EDTx will expand on its success in becoming the largest annual public environmental event in the world by opening on Friday with its inaugural EcoConference. A very important part of the Eco-Conference will be the events and meetings held by leaders in Texas’ myriad professional, government, non-profit, and academic communities. It is our hope that you will take the initiative to hold an event or meeting during the EcoConference to i) further your organization’s mission, and ii) expose your constituency to information and ideas that will help us create a cleaner and more sustainable world.
FRIDAY MEETING & EVENT SPACE. Samsung at Earth Day Texas 2014.
3
WHO?
EDTx is looking for organizations with leaders that will take the initiative to host an event or meeting during the Eco-Conference. Suggested types of organizations include:
‣ ‣ ‣ ‣ ‣ ‣ ‣
Trade associations Professional societies Government agencies Non-profit organizations Academic institutions Businesses Chambers of commerce
4
WHAT? There are a number of event or meeting formats that can be used to further your organization’s mission during EDTx’s Eco-Conference. Suggested event and meeting types include:
‣ ‣ ‣ ‣ ‣ ‣ ‣ ‣ ‣ ‣
Membership meetings Board meetings Trade conferences Lectures Seminars Continuing education Fundraisers Luncheons Banquets Cinematic premieres*
* Racing Extinction, a film by Academy Award winning director Louie Psihoyos will show at EDTx 2015.
5
WHY?
EDTx’s Eco-Conference will not only expose its attendees to many of today’s current environmental challenges, it will also showcase ideas, innovations, strategies, and solutions that can help individuals and organizations make more sustainable choices.
It is our belief that by providing an annual forum for leaders in conservation, business, government, and academia to discuss today’s challenges and solutions, we can facilitate the promotion of sustainable decision making in many of our country’s largest organizations.
INFORMATION. IDEAS. SOLUTIONS. 6
WHERE? The Eco-Conference will be held on Friday, April 24, 2015 from 10:00 a.m to 6:00 p.m. (Banquets can be scheduled during morning and evening hours). EDTx will determine suitable locations for your organization’s event or meeting by completing a needs assessment. Needs assessments will cover event or meeting format, time, estimated attendance and any special needs. Potential venues for meetings and events at Fair Park currently include:
‣ ‣ ‣ ‣ ‣ ‣ ‣ ‣ ‣ ‣ ‣
Women’s Museum Centennial Hall Automobile Building Music Hall Hall of State The Magnolia Old Mill Inn Esplanade Tower Building
ESPLANADE AT FAIR PARK
Grande Place Additional Locations
7
HOW In order to ensure that any meeting or event that you host during the Eco-Conference is well-organized and runs smoothly, EDTx will pair your organization with one of its staff event planners who have expert knowledge of Fair Park. EDTx staff members have decades of trade-show and event planning experience and will ensure that you have access to the information, expertise, and third-party contractors (e.g., catering, furniture, tables, signs, chairs, audio, video, floral, etc.) necessary to create the experience you are looking to deliver to your attendees. At it’s own discretion, EDTx may elect to provide the following services to organizations with events that are compatible with the objectives of its Eco-Conference:
‣
Dedicated event planner to answer venue questions, help determine needs, and introduce third-party contractors that will be on hand to provide event services.
‣
Maps and written instructions for your attendees that cover directions and parking.
‣
Event space with electricity.
‣ ‣
Water and coffee stations.
‣ ‣
Security and janitorial services.
8
Inclusion of your event or meeting on EcoConference directional signage. Select furnishing packages for non-profit, academic, and government organizations.
HOW Please review the following checklist that covers hosting a meeting or event at the Eco-Conference and reach out to your contact at EDTx to discuss opportunities: 1. Work with your organization’s leadership to create a one page summary of your proposed meeting or event that describes its purpose, estimated number of attendees, and preliminary schedule of needs (e.g., tables, chairs, microphone, etc.) 2. Collaborate with your dedicated EDTx staff member to find a location at the Eco-Conference that is suited to your event or meeting. 3. If applicable, work with your dedicated EDTx staff member to quote and reserve services that EDTx does not provide (e.g., catering and audio / video equipment). 4. Market your event or meeting to your organization’s attendees and register interested parties. 5. Forward your attendees a copy of your organization’s attendee information sheet (template to be provided by EDTx). 6. Host your event or meeting and enjoy exploring the Eco-Expo and Eco-Conference with your guests!
9
HISTORICAL EVENT INFORMATION
10
2014 SPONSORS
SM
Print & Ship Serivces
11
LOT 3E – EXHIBITOR
LOT 3A SPONSOR PARKING
LOT 3B
HD LOUNGE
WOMEN
MEN
Texas A&M AgriLIFE
WOMEN’S MUSEUM
6406 THE HOME DEPOT
6509 6508
G
6609
6606 6507
6506 6407
6604 6505
6504 6405
6602 6503
6502 6403
6600 6501
6500 6401
6404
6305
6402
6303
6400 6301
6605 6603
6000s
6106 6085
6204 6105
6104 6083
6075
6302 6203
6202 6103
6102 6081
6073
6300 6201
6200 6101
6100 6079
6071
B
6092
6000s
239 240
6056
220 221
6058
222 223 224 225
238 237 235 236
STAGE
202 203 204 211 212
206 207
EDTx RISING STARS MUSIC SHOWCASE AND COMPETITION
232 233
227 228
MARINE SQUARE
TREE CLIMBERS INTERNATIONAL
107 108 109 110 112 113 114 115 116 117
6006 6007
6014
6004 6005
6012
6002 6003
6010
6000 6001
6017 6015 6013 6011 6009
241 242 243 244 245 246
200s
255
263
253 254
248 249
264 265
256 257 258 259 260
250 251 252
229 230 231
208 209 210
416 417 418 419 420 421
6019
6030 6028 6026 6024 6022 6020 6018 6016
ENTRANCE
6052
6021
G
ACADEMIC EXHIBITS
6048 6046 6044 6042 6040 6038 6036 6034 6050
217 216 214 215
402 403 404 405 406 407 408 409 410 411
6029 6027 6025 6023
6054
218 219
6080
6090
412
6069 6067 6065 6063 6061 6059 6057 6055 6053 6051 6049 6047 6045 6043 6041 6039 6037 6035 6033
6078
6082
6088 6086
6206 6107
6304 6205
ENTRANCE
6076
400 401
6306 6207
6066 6064 6062 6060
A
i3 RIDE & DRIVE
LOT 3D – EXHIBITOR
6108
THE HOME DEPOT SUSTAINABLE WORKSHOPS
G
6074 6072 6070 6068
6601 ROBERT B. HAAS PHOTOGRAPHY EXHIBIT
STAGE
6109
CENTENNIAL HALL
6607
GLOBAL INHERITANCE ENERGY PLAYGROUND
6211
KIDS’ ZONE
STAGE
6611
205
261
400s 422 423 424 425 426 427 428 429 430 431 432
440 439 438 437 436 435 434 433
ESPLANADE
134 135 143 142 141 140 139 138 137 136
100s
456 457 458 459 460 461 462 463 464 465 466 467 468 469 470 471
158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175
PERFORMANCE STAGE
313 314 315
310 311 312
316 317
186 184
301 303 305 307 309 300 302 304 306 308
362 355 356
ENTRANCE
360 361 367 368 369 370 371
ENTRANCE
372 373
341 342 343 344 349 350 351 352 353 354
318 319 320 321 322 323 324 325 326 327 328 329 330 331
363 364 365
STAGE
EXHIBITOR SERVICES
B
3029 3027
3021 3019 3017 3015 3013 3011 3009 3007 3005 3003 3001
2031 2029 2027 2025 2023 2021 2019 2017 2015 2013 2011 2009 2007 1029 1027 1025 1023 1021 1019 1017
3000s
2000s
3710
3711 3610
3611 3510
3511 3410
3411 3310
3311 3210
3211 2410
3708
3709 3608
3609 3508
3509 3408
3409 3308
3309 3208
3209 2408
3706
3707 3606
3607 3506
3507 3406
3407 3306
3307 3206
3207 2406
3704
3705 3604
3605 3504
3505 3404
3405 3304
3305 3204
3205 2404
3603 3502
3503 3402
3403 3302
3303 3202
3203 2402
3601 3500
3501 3400
3401 3300
3301 3200
3201 2400
3703 3602
3702 3700
3701 3600
3024 3022 3020 3018
3000s
3016 3014 3012 3010
A STAGE
FOUNTAIN PLAZA
G 181 182 183
AUTOMOBILE BUILDING
G
4
MEN
TOM UTTECH ART EXHIBIT
STAGE
192
1015 1013 1011 1009 1007 1005 1003 1001
1000s 2411 2310
2213 2210
2211 1610
1611 1510
1511 1410
1411 1310
1311 1210
2409 2308
2309 2208
2209 1608
1609 1508
1509 1408
1409 1308
1309 1208
2407 2306
2307 2206
2207 1606
1607 1506
1507 1406
1407 1306
1307 1206
2405 2304
2305 2204
2205 1604
1605 1504
1505 1404
1405 1304
1305 1204
2403 2302
2303 2202
2203 1602
1603 1502
1503 1402
1403 1302
1303 1202
2401 2300
2301 2200
2201 1600
1601 1500
1501 1400
1401 1300
1301 1200
2018 2016 2014 2012 2010
476 475 474 473 472 477 490 478 489 479 488 480 487 481 486 482 485 483 484
374
357 358 359
340
338 339
333 334
300s
ENTRANCE 178 180
URBAN CHICKEN COOP
335 336 337
1030 1028 1026 1024 1022 1020
501 502 503 504 505
1207 1106 1205 1104 1203 1102 1201 1100
525 526 527 528 529
1018 1016 1014 1012 1010 1008 1006 1004 1002 1000
530 531 532
WOMEN
FIR
540
ST AV E
541
LOT 4B – SPONSOR PARKING
NU
E
HALL OF STATE
491 492 493 494 495 496 497 509 510 511 512
513 514 515 516 517 518 519
1209 1108
EXHIBITOR CENTER
ENTRANCE
507 508
441 442 443 444 445 446 447
COURT OF HONOR
448 449 450 451 452 453 454 455 126 127 128 129 130 131 132 133
DART ENTRANCE
KEATING
Connect with us:
2014 EVENT MAP
520 521 522 534 535
523
500s BIG TEX CIRCLE
543
TOWER BUILDING
ELECTRIC BIKE TEST TRACK
5
12
6
545
CONTACT Eco-Expo Sales Tim Taylor tim@earthdaytx.org 214-310-1203
Steven Shaw steven@earthdaytx.org 214-310-1206
Jeff Dye jeff@earthdaytx.org 214-865-6365
Austin Fogerty austin@earthdaytx.org 214-310-1201
Paulette Jones paulette@earthdaytx.org 214-310-1205
Courteney Stenberg courteney@earthdaytx.org 214-572-9436
Communications
Matt Myers matt@earthdaytx.org 214-865-6841
Jillian Mock jillian@earthdaytx.org 214-865-6367
Programming
Event Operations
programming@earthdaytx.org 214-310-1200
Robbie Armstrong robbie@earthdaytx.org 972-646-7036
CEO
CIO
Ken Klaveness ken@earthdaytx.org 214-865-6946
Jerry Hess jerry@earthdaytx.org 214-310-1202
13