GGM 09-09-2013

Preface th

Groningen, 25 of August 2013

Dear EBF Members,

The current academic year is almost over. It has been an eventful year in which many people have contributed to the continuity of the association. We are delighted to see the engagement of the EBF Members in visiting and organising the activities of the past year. Among them, 170 active members have put their effort into organising all of these activities. Furthermore, seven board members have enjoyed a year full of interaction with our active members. The foundations that have been created by formers boards were used and further strengthened for achieving and following the desired course for the future.

During the year we have focused on, among others, positioning, study support and the EBF Network.

Besides, we have focused on other urgent projects such as the digitalisation of the Prospect Magazine. In the past months we have tried to transfer all of our knowledge about the EBF to our successors. The EBF Board 2013-2014, which will consist of eight board members next year, is fully dedicated and willing to experience a great year. All of their effort in the past months convinced us of their motivation and dedication for next year. We are confident that they will do a great job. th

During the General Members’ Meeting on the 9 of September the EBF Board will discuss the Yearly Report and the Yearly Financial Report, the discharge and appointment of the EBF Board and the policy plans of the EBF Board 2013-2014. Besides, the EBF Board will inform you about, and will propose to its members, a newly found cooperation with study association TeMa by becoming subassociation of the EBF. We are looking forward to your feedback and suggestions. th

We hope to welcome all members at ‘t Heerenhuis, Spilsluizen 9 in Groningen at 19.00 on the 9 of September for tea or coffee. The meeting will start at 19.30 sharp.

Yours sincerely,On behalf of the EBF Board 2012-2013,

Roderik Jongbloed Chairman EBF Board 2012-2013

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Table of Contents

Preface

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Agenda

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Task division EBF Board 2012-2013

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Task division EBF Board 2013-2014

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Discharge EBF Board 2012-2013 and appointment EBF Board 2013-2014

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Discharge Audit Committee 2012-2013 and appointment Audit Committee 2013-2014

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Discharge Committee that leads the General Members’ Meeting 2012-2013 and appointment Committee that leads the General Members’ Meeting 2013-2014

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Minutes Half-yearly General Members’ Meeting dated 11th of March 2013

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Yearly Report EBF Board 2012-2013

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Proposal to adjust the EBF-MARUG Convenant

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Proposal for cooperation between EBF and TeMa

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Yearly Financial Report EBF Board 2012-2013

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Report Audit Committee 2012-2013

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Policy EBF Board 2013-2014

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Financial Policy EBF Board 2013-2014

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Declaration Policy EBF Board 2013-2014

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Agenda Yearly General Members’ Meeting of the Economics and Business student Faculty association Groningen th

Date:

9 of September 2013

Time:

19:30 hours

Location:

‘t Heerenhuis, Spilsluizen 9, Groningen

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Opening Announcements and incoming documents Establishment of the agenda Approval of minutes from the Half-yearly General Members’ Meeting dated 11th of March 2013 Establishment Yearly Report EBF Board 2012-2013 Proposal to adjust the EBF-MARUG Convenant Proposal for cooperation EBF and TeMa Establishment Yearly Financial Report EBF Board 2012-2013 Discharge EBF Board 2012-2013 and appointment EBF Board 2013-2014 Round of questions I Discharge Audit Committee 2012-2013 and appointment Audit Committee 2013-2014 Discharge Committee that leads the General Members’ Meeting 2012-2013 and appointment Committee that leads the General Members’ Meeting 2013-2014 Establishment Policy EBF Board 2013-2014 Establishment Financial Policy EBF Board 2013-2014 Any other business Questions Round of questions II Closure

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Task Division EBF Board 2012-2013 dated 9th of September 2013 Roderik Jongbloed Chairman

Advisory Councils Alumni (aEB Foundation and committee) EBF Conference (second supervisor) Faculty of Economics and Business

Focus points Management of the building Positioning: Vision, mission & strategy Subassociations

Nicole Lodder Vice-chairman & Secretary

Archive Articles of Association and Rules of Procedure CUOS ESR May FVOG IBR (Chairman foundation)

Legal issues Membership Administration Sister associations Planning Positioning: Vision, mission & strategy

Aaron van Gils Treasurer

Financial Administration Financial Policy IBR (Treasurer and Secretary foundation) Insurance

Recruitment Days (second supervisor) Support Committee (second supervisor)

Bas Boekema Promotion & Website

Agenda Award ceremonies EBF Style ICT Informational Activities Information Systems

Mastercommunities Nestor, Newsletter & SMS Promotion Promotion Team Social Media Website

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Jerrel Sloote Internal Relations

Activity Committee Activity Portfolio Christmas Ball ESR December Human Resource Management

International Committee Introduction Committee Personal Development Recruitment

Niels Oskam Commercial Relations

Acquisition Acquisition Team Advertisements Consulting Event Dutch Inhouse Tours

Information Systems Mastercommunities Recruitment Days Sponsoring

Merel Koppen Study Manager & Public Affairs

Activity Portfolio Business Class EBF Bachelor Symposium EBF Conference (first supervisor) EBF International Symposium Honours Forum

Prospect Magazine (Chief Editor) Speakers Team Study Support Support (first supervisor) Trace your Track Quest

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Task Division EBF Board 2013-2014 dated 9th of September 2013 Matthijs van de Grift Chairman

Advisory Councils Alumni (aEB Foundation and committee) EBF Conference (second supervisor) Faculty of Economics and Business

Focus points Management of the building Positioning: Vision, mission & strategy Sub-associations Careers Company

Hadewich de Roo van Alderwerelt Vice-chairman & Secretary

Archive Articles of Association and Rules of Procedure CUOS ESR May FVOG IBR (Chairman foundation)

Legal issues Membership Administration Sister associations Planning Positioning: Vision, mission & strategy

Frank van Loo Treasurer

Financial Administration Financial Policy IBR (Treasurer & Secretary) Insurance

Recruitment Days (second supervisor) Support Committee (second supervisor)

Marit Dolfing Marketing & IT Officer

Agenda Award ceremonies EBF Style ICT Informational Activities

Nestor, Newsletter & SMS Promotion Promotion Team Social Media Website

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Ilse Arends HR Officer

Activity Committee Activity Portfolio Christmas Ball ESR December Human Resource Management

International Committee Introduction Committee Recruitment

Lennart Speller Commercial Officer

Acquisition Commercial Team Advertisements Consulting Event

CRM system Recruitment Days (first supervisor) SME Event Membership Value Cards

Stefan Kapell Public Affairs & Study Officer

Activity Portfolio Business Class EBF Bachelor Symposium EBF Conference (first supervisor) EBF International Symposium Booksale and Summaries

Honours Forum Quest Speakers Team Support Committee (first supervisor) Prospect Magazine (Chief Editor)

Florian Arndt Career & Project Officer

Mastercommunities Shell Project SME Event Trace Your Track

Careers Week Entrepreneurship Spring School of Strategy Careers Company Entrepreneurship

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Discharge and appointment EBF Board Groningen, 25th of August 2013 Dear members, Hereby the EBF Board 2012-2013 proposes to discharge: Roderik Jongbloed (Chairman); Nicole Lodder (Vice-chairman & Secretary); Aaron van Gils (Treasurer); Bas Boekema (Promotion & Website); Niels Oskam (Commercial Relations); Jerrel Sloote (Internal Relations); Merel Koppen (Study Manager & Public Affairs). and to transfer their tasks and obligations to the new board members. After the discharge the new board members will become the EBF Board 2013-2014 as follows: Matthijs van de Grift (Chairman); Hadewich de Roo van Alderwerelt (Vice-chairman & Secretary); Frank van Loo (Treasurer); Marit Dolfing (Marketing & IT Officer); Lennart Speller (Commercial Officer); Ilse Arends (HR Officer); Stefan Kapell (Public Affairs & Study Officer); Florian Arndt (Career & Project Officer).

This proposal is considered at the General Members’ Meeting on the 9th of September 2013.

Kind regards, On behalf of the EBF Board 2012-2013,

Roderik Jongbloed Chairman

Nicole Lodder Vice-chairman & Secretary

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Discharge and appointment Audit Committee Groningen, 25th of August 2013 Dear members, Hereby the EBF Board 2013-2014 proposes to discharge: Hans Dijkhuizen Bas Schram Joeri Schasfoort Martinus van der Wal from their tasks and obligations regarding the Audit Committee 2012-2013. The EBF Board proposes to allow: Joeri Schasfoort Martinus van der Wal Aaron van Gils to take place in the Audit Committee 2013-2014.

This proposal is considered at the General Members’ Meeting on the 9th of September 2013.

Kind regards, On behalf of the EBF Board 2013-2014,

Matthijs van de Grift Chairman

Hadewich de Roo van Alderwerelt Vice-chairman & Secretary

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Discharge and appointment Committee that leads the General Members’ Meeting Groningen, 25th of August 2013 Dear members, Hereby the EBF Board 2013-2014 proposes to discharge: Diederik Langenberg Joram Kok Eva Kool from their tasks and obligations regarding the Committee that leads the General Members’ Meeting 2012-2013. The EBF Board proposes to allow: Joram Kok Eva Kool Roderik Jongbloed to take place in the Committee that leads the General Members’ Meeting 2013-2014.

This proposal is considered at the General Members’ Meeting on the 9th of September 2013.

Kind regards, On behalf of the EBF Board 2013-2014,

Matthijs van de Grift Chairman

Hadewich de Roo van Alderwerelt Vice-chairman & Secretary

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Minutes from the Half-yearly General Members’ Meeting dated 11th of March 2013

Date:

11 March 2013

Time:

19.30

Location:

‘t Heerenhuis, Spilsluizen 9, Groningen

Presence list:

Roderik Jongbloed, Nicole Lodder, Aaron van Gils, Jerrel Sloote, Niels Oskam, Merel Koppen, Bas Boekema, Tjibbe Stienstra, Mike Kruijer, Guido Plaizier, Dennis Wijnberg, Sten Stein, Aileen Booijink, Femke Buijs, Yiling Zhang, Philipine van Aanholt, Francine Tol, Eva Kool, Thijs Benedek, Eva Markerink, Simona Augulytė, Melina Pantoglou, Joram Kok, Martinus van der Wal, Dylan Kuiper, Wouter Joustra, Rutger van der Kam, Inge Gerrits, Willem Sieben, Remko Struik, Frank van Loo, Robin de Vries, Joeri Schasfoort, Maarten Peters, Wouter Werkman, Stefan Kapell, Sebastiaan Wijsman, Sanne Legtenberg, Robert van der Wielen, Dana Kwakman, Merel Notenboom, Richard Looij, Pieter Lindeman, Floris Groeneveld, Sven van Meurs, Merijn Loeff, Kjeld Vissers, Arthur Snijder, Kelly Hagebeek, Janiek Moes, Dick van Veldhuizen, Wies van Eeden, Mark Jonker, Marieke Vollebreg, Roos Nijzing, Celine Göbel, Michiel Tammeling, Nick Bink, Ewoud Helder, Erik de Jong, Hadewich de Roo van Alderwerelt, Arlette Brouns, Nicole Rhebergen, Kathelijne Strikwerda, Lieke Knip, Malou Mulder, Laura van de Merwe, Samy Lounis, Manon Vermeulen, Mariska Kapelle, Jonathan Mellink.

1. Opening Eva Kool opens the General Members’ Meeting at (19.36)

2. Announcements and incoming documents Nicole Lodder:

Mobile phones should be switched off. There is no smoking allowed in the room. Everyone needs to sign the presence list. If anyone had not done so, could they please do this now? When someone has a question this should be made clear by raising a hand in the air. Please could people that ask questions stand up and clearly state their name. If someone wishes to leave the room then they should let the Secretary know. There are no incoming documents.

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3. Establishment of the agenda Eva Kool:

There have not been any additions to the agenda within the set deadline.

Therefore the agenda is hereby established. th

4. Approval of minutes from the General Members’ Meeting dated 10 of September 2012 Eva Kool:

Are there any comments about the minutes? If there are no comments then th

the minutes of the Half-yearly General Members’ Meeting dated 19 of March 2012 are hereby approved.

5. Establishment Half-yearly Report EBF Board 2012-2013 Presentation Roderik Jongbloed Presentation Merel Koppen Wouter Joustra enters at 19.57 Nienke Huberts enters at 20.09

Eva Kool:

Questions can be asked per topic. The tasks of the EBF Board are presented on pages 8 and 9 of the documents. I would now like to ask if there is the need for a first question round for Roderik Jongbloed.

Dylan Kuiper:

Roderik, thank you for your presentation. I have a question about the Careers Week in May. How is it possible that the Faculty, and actually Elise Kamphuis, invited several financials, like Rabobank, ING and Van Lanschot, while actually the rules were quite clear between the associations and the Faculty. I think it is actually quite important that when the Faculty invites companies itself, to know where the associations come into this picture, because it is actually our task. How did this happen?

Roderik Jongbloed:

We always try to make clear appointments with the Faculty about these kind of things. So about what we are doing, and also what the Faculty is doing.

This time, the Faculty invited companies as well, and I think it would have been better if only we would do that. So we should definitely take that in mind for the next Careers Week of September.

Dylan Kuiper:

Is Elise still in charge then?

Roderik Jongbloed:

That is not up to me. But I will make sure that we communicate really well with her about this topic.

Dick van Veldhuizen:

Roderik, I would like to hear your opinion about the Jaarklassen system and how you are going to cape with its effects if it is implemented.

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Roderik Jongbloed:

I think the jaarklassen system is not necessarily a good thing. Since I think it is really good for students to have the opportunity to perform extracurricular activities. However, I don’t think that it will be implemented in Groningen. So, we always communicate this vision to the university and the Faculty, but in the end it is not up to us to decide whether it should be implemented.

Rutger van der Kam:

I was wondering, the way the Spring School is set up at the moment, is that going to change or is it going to be the same for the upcoming years?

Roderik Jongbloed:

For now, it is a new project. So we have recruited a committee for that, and we are cooperating with the Faculty. But it is a new project, so we don’t know how it will be in the future. It might change but if it turns out really well, maybe it will remain the same.

Rutger van der Kam:

So there are no plans to change it at the moment in the near future?

Roderik Jongbloed:

Not now, no.

Wies van Eeden:

I have a question about the new scheduling system. You are going to spend 30.000 euros on it. Why aren’t you trying to implement it in the new CSOsystem that the university seems to be developing?

Roderik Jongbloed:

Aaron will tell something more about this in his presentation. However, the Recruitment Days needs a very specific system to couple students and companies in time slots on each other. So it is a highly technical system and therefore we need a tailor made solution. And that is this system. The CSOsystem will not be capable to do that.

Wies van Eeden:

Don’t you think it is possible in the future to make adjustments and improvements with the university regarding the CSO-system?

Roderik Jongbloed:

In a few years it might be possible, but for now the chance is not big that it will happen. This system is really important for the activity the Recruitment Days, so we cannot wait. There is little chance that the CSO-system will be able to do this in near future.

Michiel Tammeling:

I have a question about the course effective studying. You told us there were around 70 students. I walked by a few weeks ago, and I saw about 3 people in the room. Did the amount dramatically decline over the past few weeks?

Roderik Jongbloed:

I do not know whether it declined after a few weeks. I do not have that information. Maybe, Jerrel has.

Jerrel Sloote:

I think I can answer this question. In total there were more than 70 people who joined that course. There were multiple groups, it could be that you have seen one group.

Eva Kool:

Is there a need for a second round of questions for Roderik Jongbloed?

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Dick van Veldhuizen:

There is stated that you are going to have detailed information from your alumni. How are you going to do that?

Roderik Jongbloed:

Actually this should happen in a quite old-fashioned way. Just by calling and emailing them, and collecting as much information as possible.

Dick van Veldhuizen:

That is a lot of work.

Roderik Jongbloed:

That is true, it is a lot of work. But the EBF now only exists for 5 years. Now, I think it is still a job that we can manage. If we wait any longer, it will not be possible to do it.

Dick van Veldhuizen:

Alright, well good luck.

Wouter Joustra:

I would like to continue question of Dylan on the Careers Week. It is nice to see that you agree that it’s totally unacceptable that the Faculty is acquiring these companies. It is directly influencing the relation that we have with those companies, and we cannot invite them anymore. But I am not really satisfied with the answers you gave to Dylan, because I would like to know from you what you are going to do as a representative of all subassociations about this matter. And I don’t want to hear that you will talk to them and hope that it will not happen in September. Because it is not acceptable, also for the EBF. It is important that these things do not happen. Please explain your members what you are going to do about it.

Roderik Jongbloed:

I think for the mailings we have some really good appointments, also from the past. I think that it is going well now, and all the parties stick to those agreements. I think it is really important for the next Careers Weeks to make these appointments clear. Even to make appointments with the Faculty to make sure that this will not happen again. But for this Careers Week we cannot change anything.

Wouter Joustra:

Are you talking with the Faculty about the upcoming Careers Week as well, or are you only talking about September?

Roderik Jongbloed:

About both.

Wouter Joustra:

Ok, that’s good.

Eva Kool:

Is there a demand for a first round of questions for Nicole Lodder?

Dylan Kuiper:

I was wondering how it is going with the IBR project?

Nicole Lodder:

Are you asking about one specifically or both destinations?

Dylan Kuiper:

That could be both.

Nicole Lodder:

It is going well, both destinations have past there go to reach their final destinations.

Dylan Kuiper:

It was quite busy. I was wondering if there will be more place at the Interim?

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Nicole Lodder:

Passing the minimum amount of contracts for the decision to go abroad is not the same as passing the maximum amount of contracts for the research. So yes, they are still making phone calls.

Dylan Kuiper:

How long will you proceed with that? Because it will affect your research and in the long term it will harm the EBF, because you have still less time to do the research. They will start late executing their research.

Nicole Lodder:

They are also communicating this to companies, so they are still making the phone calls, and getting in to the contracts.

Eva Kool:

Is there a need for a second round of questions for Nicole Lodder?

Nick Bink:

I want to elaborate on the question of Dylan about IBR. You saw that the last months the IBR Participants were calling at the Interim, so there was hardly any place for committees to call and work because every computer was occupied. Maybe it is a good to make an arrangement of half the computers for IBR and half the computers for EBF and committees, or something like that. Because hardly any committee can work over there. And that will be me but also the people I spoke to had the same feeling.

Nicole Lodder:

Thank you for your suggestion first of all. We’ve heard this before, because it is a really busy period, also for IBR participants and for other committees and the Boards at the Interim. By this means, we have also tried to create additional spaces for committees and other people to work, but we will take your suggestion into your account.

Eva Kool:

Is there a need for a first round of questions for Aaron van Gils concerning non-financial questions?

Eva Kool:

Ok, if there is no need for a first round of questions then the second round will automatically be skipped. Is there a demand for a first round of questions for Bas Boekema?

Dylan Kuiper:

I have a question about the website of the EBF. How old is it now?

Bas Boekema:

Two years now.

Dylan Kuiper:

I read that you still have issues with some bugs. How is this possible?

Bas Boekema:

The last half a year we have tried really hard to fix all the bugs and also Sophie did in her year. Currently we only have one bug left and that is one with the photo album. So almost all the bugs are fixed by now.

Dylan Kuiper:

Are you thinking about maybe changing the supplier of this website?

Bas Boekema:

Not at this moment.

Maarten Peters:

I have a question concerning the Facebook events. I am an EBF Member, but also a Risk, MARUG and VESTING Member. I receive a lot of invitations for 22

Facebook events. I am almost feeling a bit irritated getting so many invitations for events. What’s your opinion?

Bas Boekema:

We have a social media policy all committees can promote their activity within the event. However, you can take a look at your settings on Facebook and use them to not receive pop-ups on your mobile phone.

Rutger van der Kam:

I had a question about the flyer stand. Because I think Capita Selecta is getting a lot of time and space for the flyer stands. It is a commercial party if I am not mistaken. For instance, we work together with the Society Shop. It is possible for the society shop to get a stand as well?

Bas Boekema:

It is not allowed for commercial parties to promote their activities at the Faculty. I think this is a good question.

Merel Koppen:

Since I am responsible for Capita Selecta, maybe I can help a bit on that. We are cooperating with Capita. Together with Capita, we facilitate tutoring lessons for students. So therefore it is an additional service from the EBF and not especially from Capita.

Rutger van der Kam:

I know, but we are having a special deal with the Society Shop. Can we make similar arrangements?

Bas Boekema:

Well, please drop by tomorrow and I will discuss it with you.

Rutger van der Kam:

Ok, thank you.

Wouter Joustra:

I would like to continue on Rutger’s question. A cooperation with a company such as the Society Shop will help prepare students on a professional outlook when they are going to companies for example. But you said you are already going to look at it with Rutger, so that is just my point.

Eva Kool:

Is there a need for a second round of questions for Bas Boekema?

Joram Kok:

There are differences in companies related to studying and just all the random enterprises. That is the main issue. When the EBF would have a full collaboration with a commercial entity like the Society Shop, it is still their business to have a professional relation with the study association. I think there is a bit of a difference between that, in my point of view.

Floris Groeneveld:

You have made changes to the Prospect Magazine, it will become digital. And you have set aside the Almanac. How does that relate to the agenda, which is also non-digital and printed? Because we see as the Acquisition Team that it is really hard to get advertisements.

Bas Boekema:

We think there is still a high demand for hard-copy agendas and we see a lot of members using it. Therefore we think that it will add value to our members.

Floris Groeneveld:

Is it really substantially higher for the agenda than for the almanac?

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Bas Boekema:

Yes, we think so.

Janiek Moes:

My question was already asked.

Rutger van der Kam:

First of all, I would comment on the point that Joram just made. Because I think he is right in some point. But I also think that the things that VESTING, MARUG, Risk and EBF as well, the organisers, should go before Capita Selecta. That is second hand information. My question for this round, I was wondering the promotional wall that I saw on the screen, how is it gonna look?

Bas Boekema:

The four pillars of the EBF will be on the promotion wall. For the study part for example, promotion material of the Leadership Panel and the EBF Conference will be used. For the career part, there will be photos of the Recruitment Days. That is the main design. There will also be some general information about the EBF, so the logo and maybe the website and the subassociations.

Rutger van der Kam:

Is it the same kind of wall that we see for the Leadership Panel?

Bas Boekema:

Yes, it is the same kind of wall as the Faculty has.

Eva Kool:

Is there a need for a first round of questions for Niels Oskam?

Janiek Moes:

I have a question about the Recruitment Days, the scheduling system. Like You said you are going to develop a new system. Are you going to do it in cooperation with the old Recruitment Days members or how are you going to achieve this?

Niels Oskam:

Yes definitely. The old Recruitment Days members have worked in the old system and know this system pretty well. So we we will do this in close cooperation with the old members.

Janiek Moes:

So how are you going to achieve this? Do you have enough information to accomplish this?

Aaron van Gils:

To answer this question, we sat down with Ilse Ballast, who was mainly responsible for working with the system. We also used her information and her log-in information to go into our first meeting with iWink to see if they could get along with the system. So we use the information of the old committee and that of the association to see what we can get out the first meeting.

Janiek Moes:

Will you also contact some older members from the Recruitment Days 2011, or?

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Aaron van Gils:

Well, Ilse together with us at the end of her committee year made a document with all the requirements needed for the system. Based on that document and additional information, we decided to use that information as a starting point.

Dick van Veldhuizen:

You are stating that you might alter the Dutch Inhouse Tours next year. When do you know more about this?

Niels Oskam:

We will be evaluating the upcoming half year, so I can’t be specific. We are currently busy with it.

Wies van Eeden:

Is it true that you are responsible for the Membership Value Cards?

Niels Oskam:

Yes.

Wies van Eeden:

I am wondering if there are any improvements since the last time?

Niels Oskam:

Yes, mainly on the website. Because we had a lot of problems, especially from people who requested the Membership Value Card through the website.

The improvements have been made there.

Wies van Eeden:

I hope I will receive mine too.

Niels Oskam:

A new batch of new Membership Value Cards has been ordered, so I hope you will get yours too.

Willem Sieben:

I have a question regarding the Dutch Inhouse Tours. As the EBF, you want to organise broad activities. I see Deloitte participates this year with two Inhouse Days, both in the area of mergers and acquisitions, one in corporate finance and one in transaction services. In line of a broad activity, why does Deloitte participate in the Dutch Inhouse Tours with two Inhouse Days both in the area of mergers and acquisitions?

Niels Oskam:

Deloitte is part of the Dutch Inhouse Tours, but there are also other companies. We try to make a broad offer to the students, so they can have different companies to orientate and see what companies are good for them.

We will evaluate more on that in the upcoming half of the year.

Willem Sieben:

I also had a second question which is regarding sponsoring on Facebook. I saw advertisements of ING and Achmea on your Facebook page. What is your policy regarding advertisements on Facebook? Which companies are allowed to access Facebook and to post advertisements?

Niels Oskam:

Usually our biggest sponsors are allowed. But there are also smaller companies that are allowed to post advertisements on our Facebook, as long as it is relevant for our members.

Eva Kool:

Is there a need for a second round of questions for Niels Oskam?

Rutger van der Kam:

Niels, I wanted to go deeper into the question that Willem just asked. Because you are going to Deloitte twice, two times in mergers & acquisitions. Why not 25

two different companies? If you want to show students financial companies, then go to different companies. Now you are just showing them the same company twice.

Niels Oskam:

Since we just want to have different companies, we don’t want more companies focusing on the same thing. We want to have a broad offer. That’s why we have more companies.

Willem Sieben:

Also about the Dutch Inhouse Tours again. I see that Ernst & Young is participating, Double effect as well. These companies are also leaning to the financials. Do you still consider the Dutch Inhouse Tours as a broad event, with at least 4 of the 11 Inhouse Days being financial?

Niels Oskam:

I still consider the Dutch Inhouse Tours a broad event. Companies such as Ernst & Young also have a big advisory branch, which is also very interesting.

And there a lot of companies that are in a different area than finance, so it is still a broad event. But we will still have adjustments that we will make the upcoming half year.

Jonathan Mellink:

I was wondering in what way you would see the scheduling system for the Recruitment Days being used for other events? Because I think it is a large investment for only one event.

Niels Oskam:

Aaron will present more on this specific system. But I want to say that the Recruitment Days requires a specific program, because it is unlike other events and it is pretty complicated.

Eva Kool:

Is there a need for a first round of questions for Jerrel Sloote?

Maarten Peters:

I assume you are responsible for the study association wing.

Jerrel Sloote:

Yes.

Maarten Peters:

What is your policy on the storage of goodie bags?

Jerrel Sloote:

For now, new laptop working places have been made available. Therefore we are trying to keep the goodie bags more to the side of Ibn Battuta. That is a good place. Also behind the kitchen there is a possibility to store goodiebags.

Wies van Eeden:

I have a question about the ski-trip. It took place during a week of classes.

What did the Faculty think of that?

Jerrel Sloote:

First of all we discussed this with the Faculty. One of the most important things was to choose for a week that offered the least study delay. That is why we have chosen the second week after the exams. So students still have the possibility to buy their books and follow first classes. After that, it was a nice week to go for a ski-trip.

Eva Kool:

Is there a need for a second round of questions for Jerrel Sloote?

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Janiek Moes:

You organised the Christmas Ball with the JFV this year. Will you continue to do that next year?

Jerrel Sloote:

We are positive about our cooperation with the JFV. So for now I can say that we can keep this cooperation.

Eva Kool:

Is there a need for a first round of questions for Merel Koppen?

Dylan Kuiper:

My question is about your digital magazine. First of all, I give my compliments for the decision that you made. I think it is a hard decision. At Risk, we also struggle a lot with this decision, so it is very good. Will you build an app for your magazine in Google Play or is it more a website?

Merel Koppen:

Actually, it is probably the easiest to see it as a PDF. We now have a PDF in our website, but this will be very interactive. You have a lot of links and a lot of movies. That is one part of it. We also, as I said before, have a part that we can make available for tablets. So we have an app and a website.

Dylan Kuiper:

So it is a combination?

Merel Koppen:

Yes.

Dylan Kuiper:

Very good. My other question is about the planning. When can we expect the first digital Prospect?

Merel Koppen:

That will be the next Prospect.

Dylan Kuiper:

So you already started the implementation?

Merel Koppen:

Yes, we have close contact with Dutch Giraffe and taking the steps now.

Dylan Kuiper:

Why on such short notice? Why did you suddenly decide this right now? Why don’t you wait for half a year? I guess the app already sold.

Merel Koppen:

The EBF thought quite some time already about this decision. My predecessor already thought about this decision and explored the market. We now finally got a company. We think the situation is good and we are able to set up a good magazine at this moment.

Dylan Kuiper:

Did you also contact the MARUG about their magazine?

Merel Koppen:

Yes, if I am correct, the MARUG now works with half hard-copy, half digital version of their magazine. I think that is a very interesting solution. We can learn from their experiences. I looked on the internet and we would like to cooperate with the MARUG in sharing knowledge on the magazine.

Dylan Kuiper:

It is very good to see you are going digital. I wish you good luck finishing up.

Eva Kool:

Thank you Dylan.

Robin de Vries:

My question has already been asked by my predecessor.

Rutger van der Kam:

I saw you were planning to sell second-hand books. Do you already have a platform or do you have ideas on how to sell it?

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Merel Koppen:

At moment we are not able yet to sell them. We are really discovering the options, in Groningen as well as with other parties throughout the country.

Rutger van der Kam:

But you already have some ideas probably?

Merel Koppen:

Yes, we had a benchmark with the five biggest study associations of the Netherlands. I had a functional meeting with all the booksale managers. We are coming up with plans, but it is something that is not easy to implement. So it is a long term plan.

Roos Nijzing:

I was curious, how did students evaluate the study effective training?

Merel Koppen:

I think Jerrel is responsible for the Study Effective Training, so he can best answer this question.

Jerrel Sloote:

Yes, I can answer this question. However, we did not receive the evaluation forms yet, so I cannot your answer at this moment.

Eva Kool:

Is there a need for a second round of questions for Merel Koppen?

Michiel Tammeling:

I have a question about the digital Prospect. You will probably be able to see how many people will read the Prospect online. I was wondering if you will give that information to companies that advertise in the Prospect? Will they be happy with the numbers that you have in mind?

Merel Koppen:

Of course we have to see that. The good thing is that in the new version of the magazine, there will be links. Students can directly click to the link of the website of the company. Companies will see themselves whether they have a raise in their visitors’ number.

Michiel Tammeling:

And in the digital version, it will be possible to add interactive movies. Do you think this decrease the quality of the magazine, because you will probably have less text in the online version than in the hardcopy version?

Merel Koppen:

That is a very good question. I think we are very happy to have a professional Prospect Team. I trust them in still making a very professional magazine. This holds on the article part and on the interactive part. But it is indeed a point that we should pay attention to.

Arthur Snijder:

In relation to the Prospect, you mentioned an app. I was wondering, is this only a Prospect app, or will this be an app for all activities?

Merel Koppen:

The Prospect will be available for tablets or iPads, and not for mobile phones.

We are also thinking about an event app, but that is something completely different. But the good thing about our new Prospect is that a lot of other events can be integrated in our Prospect. For instance, when the Conference is approaching, people can subscribe for participation in the conference via our magazine.

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Arthur Snijder:

I think there a lot of possibilities then. Good work.

Kjeld Vissers:

First of all, congratulations with your decision to go digital. It is a very good decision in my opinion. I have two questions. I heard Roderik talk about the implementation of social media in the Prospect. So I was wondering how are you going to do that? My second question: will the digital Prospect also be available for non-EBF Members?

Merel Koppen:

The answer for your second question is the shortest. Yes, it will be available on the EBF Website. Then back to your first question. Of course we have to consider these options. We are not quite concrete yet. But for example, links to Facebook and Twitter can be made very easily. For example, the posts we do on the EBF Facebook right now and on Twitter can be implemented in the magazine.

Kjeld Vissers:

Do you want to keep it just with links and not with direct implementation on Facebook in the app?

Merel Koppen:

Yes, that is possible. And, for example, the Like and Share actions we had in the past can also be implemented. We can still, for example, make a discussion in our magazine. As Roderik said, we can use the social media to make it attractive. We will really try to get the opinion of our members in our magazine.

Malou Mulder:

I also have a question about the digital magazine. Have you already thought about how you are going to promote the magazine. Now the hardcopy magazine falls on your doormat. In the future, you have to pull the students to your website. Did you already make a plan for this?

Merel Koppen:

Thank you, that is a very good point indeed. We are already thinking, also together with Bas, about a promotion plan to launch this digital edition.

Laura van de Merwer:

My question has already been answered.

Eva Kool:

Are there general questions concerning the Half-yearly Report of the EBF Board 2012-2013? Is there a need to vote for this proposal?

Dick van Veldhuizen:

I have a question about a letter that some roommates of mine received, about applying for the EBF Board. Why does only the EBF get the chance to send a letter to the members of the Faculty of Economics and Business? Do you see it as a positive image? Because some roommates of mine said it looked a bit desperate. So I was wondering what your opinion on this is.

Roderik Jongbloed:

I disagree with you that it looks a bit desperate, because I think that it increases the awareness or actually it shows the option for EBF Members to apply for the EBF Board.

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Dick van Veldhuizen:

Why only for the EBF Board and not for Risk, MARUG and VESTING?

Roderik Jongbloed:

I think the main reason is that we are a Faculty association. Therefore we can make use of these possibilities sometimes.

Dylan Kuiper

Why do you sign it with a RuG envelop? I think that is very strange.

Roderik Jongbloed:

That is the standard way in which we send letters to the members of the Faculty. More important, it is sent by the Faculty. It is just something we always do.

Dylan Kuiper:

But not every member of the Faculty is a member of the EBF, right?

Roderik Jongbloed:

I am not sure why we do this specifically in those envelopes. It is a cooperation with the Faculty and the University, because we are a Faculty association. That is the reason. But it is not that we make a specific decision on this, each time we send a letter.

Eva Kool:

Is there a need to vote on this proposal? Then by the following drop of the hammer the Half-yearly Report of the EBF Board 2012-2013 is established.

6. Establishment Half-yearly Financial Report EBF Board 2012-2013 Presentation Aaron van Gils – Investment proposal Aaron van Gils:

If you have any questions, please feel free to ask them. I think it is better to ask them now before I continue with my Financial Report.

Janiek Moes:

You said that you want to use the new system for at least five years. The old system has been used since 1998. Can you give an estimation on how many years you think the new system can be used?

Aaron van Gils:

We think it is better to be safe than sorry. We estimate that it can be used for 5 years at least, in order to be safe. But we have to be honest, most of this estimation is based on our first intake. We have to see how sustainable this system is. Of course, the longer we can use it, the better it is for all parties involved. I can elaborate further on this when I have had more sessions with iWink.

Michiel Tammeling:

I don’t really know how new the system is. But I was wondering if there were any costs involved in the system’s future development?

Aaron van Gils:

There is a test case involved in the whole development program. If it is tested correctly, then the only costs we have to make when it is not working is if we really want to change the whole program again. If it is tested and it is correct, then it is more or less safe.

Michiel Tammeling:

Will it be tested on a scale so it is usable for the Recruitment Days?

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Aaron van Gils:

Our plan is to test it before the Recruitment Days will take place. At least make sure that it can be used at the Recruitment Days.

Sven van Meurs:

My question has already been answered.

Joram Kok:

I have a question about leasing. When you lease a product, then updates are included right? What if you have to update your system or new developments occur within five years, will you then have new expenses?

Aaron van Gils:

Yes, if that is the case, then new expenses will be created.

Joram Kok:

You are not including this in the discussion now with iWink?

Aaron van Gils:

The way we invest in it now, is that it is useable for 10 years, we will depreciate it at that cost. If indeed along the way other incremental changes have to be made, then the situation changes and we have to re-evaluate it.

Joram Kok:

Do you make concrete budget agreements with iWink beforehand?

Aaron van Gils:

To elaborate on the first stage, it is going to cost us 1440 euros. In that stage they can also give us a more or less concrete overview on what the cost specification for the other phases will be. Based on that meeting, we will have a more clear view on what it will cost us and what is going to cost what, so to say. Then we can make further statements.

Joram Kok:

So you actually don’t know the total amount, only that is will approximately 30 grant?

Aaron van Gils:

They gave us an approximation of 25 to 30.

Joram Kok:

And you talk about stages. What are the costs per stage?

Aaron van Gils:

They already gave us the costs for the first stage, because that is necessary for us right now. In that stage they will provide us with more information about the next stages, but it is quite obvious that the most important stage will be stage three. That stage gives body to whole system.

Joram Kok:

It is good to have go/no go stages but i. sunk costs forgotten by humans.

Aaron van Gils:

The good thing is that we really get some value for the investment we make.

They gave us information written by a programmer in the first stage. If we don’t think that they are the right partner for us then we still have all the information written by a programmer which we can use for other partners.

Arlette Brouns:

I have a question concerning the information system on your income sheet.

You already downsized it to zero. I am not sure how you are investing in this program?

Aaron van Gils:

The subareas of the investment are not yet that specific so the whole investment is still broadly orientated. The Recruitment Days’ income

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statement will be used to recover this initial investment in the long run. That could be added to recover those stages.

Arthur Snijder:

I was wondering, for the EBF Conference, there was also some scheduling involved with the workshops and so on. Can we use this program as well?

Aaron van Gils:

If there is real added value for committees then we can always discuss this.

But the complexity of the scheduling in the Recruitment Days will be of different level than with other committees. But if there is some kind of overlap, then we can always discuss this.

Jonathan Mellink:

I was wondering if it was a good idea to also ask for a modular website so that you ensure that certain parts are functioning independent from each other.

This way you can make sure to split the application for different committees.

Aaron van Gils:

We will take that into account when we will discuss this with iWink.

Willem Sieben:

Will the scheduling program, which you will lease to the Recruitment Days, be a financial or an operational lease?

Aaron van Gils:

It is more or less a financial lease.

Willem Sieben:

so after the investment is recovered, there is an option for the Recruitment Days to be in possession of the system?

Aaron van Gils:

No depending on the development of the system, I think the advantage of the system is that it will be in possession of the EBF, so we can always decide whether we want to lease it to a certain party. In this stage it is too vague to state whether we want to lease it to different parties. But when our investment is recovered, there are a lot of possibilities.

Willem Sieben:

But when you lease it, you already have to choose what kind of lease it will be right?

Aaron van Gils:

In that way, we are going to recover our investment by a financial lease.

Ewoud Helder:

If the new system will not be ready for the new Recruitment Days 2013, will it be possible to use the old system then?

Aaron van Gils:

That is not a scenario we hope for. The old system is running out of its operational value. But of course, if the need is high we would go back to our old system. But in our first meetings with IWink we were talking about the scope of the program. If we sign now, then it should be finished in July, so we really try to do it now.

Wouter Joustra:

Since the new scheduling system will be used by the Recruitment Days, I was wondering what the role of the MARUG is in this investment?

Aaron van Gils:

As you all know, the Recruitment Days is an event that is organised in cooperation of the MARUG and EBF. But since this is going to be an 32

investment that we are going to make as the EBF, the Recruitment Days can use this program without any further adues. Since it will be a possession of the EBF, we can lease it to the Recruitment Days.

Wouter Joustra:

If I understand this correctly, the EBF purchases a system, which for now is only going to be leased by the Recruitment Days which is also shared with MARUG. Doesn’t MARUG have to pay anything?

Aaron van Gils:

It is true that we provide the initial investment as the EBF.

Eva Kool:

Is there a need to vote on this proposal? There is no need to vote. Upon the following drop of the hammer, the investment proposal of the scheduling system of the EBF is established.

Continued Presentation financial report Eva Kool:

Is there a need for a first round of questions for Aaron van Gils?

Maarten Peters:

I was wondering what kind of costs are in the balancing entries?

Aaron van Gils:

Those are called ‘kruisposten’ in Dutch. So these are cash in and outflows which do not really belong to the EBF.

Maarten Peters:

Are they also including costs made for MARUG, VESTING and Risk?

Aaron van Gils:

Yes, and for the Faculty as well.

Maarten Peters:

So it is for accounting purposes only?

Aaron van Gils:

Exactly.

Floris Groeneveld:

We notice accounts receivables are high because of the subsidies of the Faculty of course. But the asset is still high. Can you give us an estimate of how much in that portfolio would be written off? We have seen in the last few months the highest rates of bankruptcy in a lot of industries. Can you give us a line of that?

Aaron van Gils:

First part of answering your question is that my predecessors made a really good effort in cleaning up the administration, which resulted in almost no longterm debtors. Therefore we think we are really safe in what accounts will be written off. This year we have only written of two, which did not have a big impact. So I think we are really safe on that matter.

Wouter Joustra:

In order to receive a subsidy it is not allowed to make a profit. How are you going to take care of this with the Introduction Camp?

Aaron van Gils:

Actually we did not make a profit, we made less loss.

Wouter Joustra:

So it is still going to cost money?

Aaron van Gils:

Yes, exactly.

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Arlette Brouns:

It is great to see that you are investing in a digital magazine. But where can I see this investment?

Aaron van Gils:

It is in the committee budget of the Prospect. We decided not to elaborate on all the committees in our income statement, since that would reduce the clearance of our overview. But all the committees are gathered in here, you can see that here. In the beginning of the year we had 51,000. With the whole investment of the Prospect, including the 9,500, we come to a result of 54,000. So it is included.

Sven van Meurs:

I see you created a new budget, for ICT. Can we expect a new app this year?

Aaron van Gils:

That is one of the possibilities we are looking into.

Eva Kool:

Is there a need for a second round of questions for Aaron van Gils?

Sebastiaan wijsman:

You have told a lot about less costs. Did you investigate to give committees a higher contribution throughout your income statement, for example symposia?

Aaron van Gils:

We always look at the quality and cost balance between committees and as a Board. We think we have a really healthy contribution strategy. If it needs revising, we are willing to do so, but for now we think it is a normal statement.

Eva Kool:

Are there general question for the Half-Yearly Financial Report of the EBF Board 2012-2013? There are no general questions. Is there a need to vote for this proposal? Upon the following drop of the hammer, the Half-yearly Financial Report of the EBF Board 2012-2013 is established.

7 Any Other Business 8 Questions Wies van Eeden:

On behalf of the VESTING Candidate Board 2013-2014, I would like to thank you for the past three months, especially for the vodka on Niels’ stairs on the day we are announced. We are looking forward to the next six months and especially to our dinner on Friday. We will introduce a new game and we are looking forward to play the game with you.

Michiel Tammeling:

I would like to congratulate you on behalf of the VESTING Board 2012-2013, with results until now. We only have one day left, then we will be just simple mortals again. We will probably we around the Interim a little bit more. We hope to see you there, don’t lose you out of the eye, in my best English. I would like to just wish you a lot more success and good luck in the next half year.

Dick van Veldhuizen:

Guys, congratulations on your results in the past half year. It has been a good six months with you. The cooperation in especially the Recruitment Days was 34

really good. I would like to wish you all the best for the six upcoming months, also with our new MARUG Board. Then Janiek will take over the stick.

Janiek Moes:

On behalf of the Recruitment Days 2012, thank you for our cooperation. On behalf of the future MARUG Board 2013-2014 I am also looking forward to our cooperation.

Wouter Joustra:

On behalf of the Risk Board I would like to congratulate you with what you have accomplished so far. I think you have done a good job so far for the EBF. As you know we have our ALV next week, that means that we are finished with our year. So we would like to thank you also for the whole Board in our cooperation. On behalf of Risk I would like to wish you good luck with the next half year. We have seen that you are already recruiting for your next board, so try to enjoy the last half year. Let’s have some fun I would say.

Willem Sieben:

On behalf of the Candidate Board of Risk 2013-2014, I would like to thank you for the past few months that I have been here. I think it has been a nice collaboration. I think that you achieved some nice things in the past half year and you have some ambitious goals for the coming half year. So I wish you good luck. And I am looking forward to cooperation next half a year as well.

Joeri Schasfoort:

On behalf of the Audit Committee l sincerely thank you checking all numbers.

Aaron, you are the first treasurer in years who has been able to do the work as they usually do. But this time without staying every night and weekend. I know this might sound as a double compliment but it is not. So congratulations. And finally for the Board, you have shown a lot of ambition and you are not afraid to do the hard things, like the new Prospect and the Recruitment Days program. And you are not afraid to spend a lot of cash on this, that is also very nice. So good luck on next half a year, we have a lot of confidence in you.

Arthur Snijder:

On behalf of the EBF Conference Board, I would like to say it is a pleasure to work with you as a board and also as individuals. We are looking forward to the rest of the year.

Samy Lounis:

On behalf of IBR, thank you very much. Congratulations. It has been very pleasant and you have been very helpful and flexible. We are also very sorry for all the space that we seem to be taking, but also thank you very much for your consideration for us. In this point I would also like to thank Nicole and Aaron for their help, support and advice in our project. Thank you and good luck.

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Joram Kok:

On behalf the EBF Board 2010-2011, I would like to congratulate you with your first half year. A lot of us have been viewing you from a distance, but also in Groningen. I guess you are doing quite ok as a Board, if you are getting a carte blanch for a 30.000 euro investment. Good luck in the coming half year.

Francine Tol:

Dear Board. On behalf of the previous Board, because our lovely chairman is hammering tonight, which she is doing quite well I have to say, it is my honour to congratulate you. You did not let the EBF burn down. No guys, I am kidding. On beginning of the year, you must have thought it was incredibly difficult to overcome the past board year. But I might say you are doing really well. It has been a pleasure to watch you, sometimes difficult but a lot of fun, as a mortal to see how you guys are doing. It sounds really cliché but the last half year will go by fast, take it from us, so enjoy it while you still can. We will keep you in the wholes.

9. Closure Eva Kool:

Ok. The last point on the agenda is the closure. Dear EBF Members and other members as well. Thank you for coming to the Half-yearly General Members’ Meeting. I hereby close the General Members’ Meeting (21.22).

On behalf of the EBF Board I would like to invite you for a drink at the bar.

Maybe Roderik wants to say something as well?

Roderik Jongbloed:

Thank you very much for all being here at this Half-yearly General Members’ Meeting. As Eva said, you are invited to join us all for a drink, here at het Heerenhuis.

Signatures,

Eva Kool

Nicole Lodder

Technical Chairman

Vice-chairman & Secretary

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37

Yearly Report EBF Board 2012-2013

Roderik Jongbloed

Chairman

Nicole Lodder

Vice-chairman & Secretary

Aaron van Gils

Treasurer

Bas Boekema

Promotion & Website

Niels Oskam

Commercial Relations

Jerrel Sloote

Internal Relations

Merel Koppen

Study Manager & Public Affairs

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39

Introduction Groningen, 25th of August 2013 Dear members,

During the past year the EBF Board focused on the continuation of the path of previous boards and the realisation of both the alleged policy and the compliance of the pillars of strategy 2015. The EBF Board focused on multiple focus points and projects, besides the regular activities that the EBF organises. We have tried to find the appropriate balance between progressivity and continuity to achieve optimal results right now, and during the upcoming years.

During the past year we have devoted our time to our focus points and projects. We hope to have contributed to, among others, positioning, study support and the EBF Network. Next to that, we have worked on the projects activity portfolio, personal development and information systems. Besides devoting time on our policy plans, formulated in the beginning of 2012-2013, we also worked on other important activities such as the first EBF Lustrum. Furthermore, this year the hard-copy Prospect changed into a digital and interactive magazine. We sincerely hope that our efforts have contributed to the continuity of the EBF.

Together with all of the active members, many great activities were organised. Most of them were activities that are organised every year. However, new activities have also been organised this year.

For example the very first EBF Ski-trip, Trace Your Track and the Spring School of Strategy, in close cooperation with the Faculty of Economics and Business.

In the past months, the EBF Board has been working on completing the projects and focus points of this year’s policy. This yearly report will contain information concerning policy results, activities, an environmental analysis and a report on internal affairs.

Yours sincerely, On behalf of the EBF Board 2012-2013,

Roderik Jongbloed Chairman 40

Results Policy EBF Board 2012-2013 Focus Points

Positioning The EBF Board strives to position the EBF as a professional and sociable study association. To serve the target group in an optimal way, the EBF Board aims to strengthen the EBF Activity Portfolio and strives to increase the visibility of and positive association with the EBF.

Therefore the EBF Board strives to: â—?

Strengthen the activity portfolio; Activities, Planning

â—?

Improve the promotion of the association as a whole.

Visibility, Social Media

In the past year the EBF Board tried to make decisions in line with the goal of improving the positioning of the association. Actions to improve the positioning were revising, creating and implementing new activities. The Spring School of Strategy was organised in cooperation with the Faculty. Furthermore, the EBF Ski-trip and the activity Trace Your Track were added to the activity portfolio. These new activities strengthened the portfolio on the pillar study and career, and recreation simultaneously.

Besides setting up new activities, the EBF Board critically reviewed the current activities in both organisation and planning. The Board decided to change the Budget Proposal Debate in organisation and will focus more on the content of the budget proposal rather than on attracting renowned speakers as from next year. This year, the Budget Proposal Debate will not be organised.

Furthermore, in deliberation with sister associations Sefa and Aureus, the EBF decided to abandon the Dutch Inhouse Tours due the declining number of participating companies. Therefore, the quality of this activity could not be guaranteed for the upcoming years and the activity will be dismantled.

Newly arrived international exchange students were introduced by the International Committee by giving an information meeting.

Moreover, the EBF established a buddy program in cooperation with ESN in order to improve integration of international students at the Faculty of Economics and Business. The buddy system improves the positioning of the EBF towards international students. Furthermore, the EBF implemented the digital and interactive Prospect Magazine, which replaced the hard-copy magazine.

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It makes reading more appealing, improves cost-income ratio on our magazine, and creates a strong link to social media to reach our students. The yearly Almanac is replaced by a lustrum book once every five years. Career services became more important for the University and the Faculty. The EBF participated in new career projects such as the ConNext system and the Careers Company. The Careers Company is a cooperation between the Faculty and EBF including its subassociations and strives for offering even better career services to all students of our Faculty.

To conclude, the Board believes that the strategic pillars study, career, international and recreation were strengthened and therefore the positioning has improved. Concerning planning, the Bachelor Symposium is rescheduled. It will take place in November as from next year in order to involve freshmen students to EBF Activities earlier in the year.

Past year, the EBF Board aimed to increase the promotion of the association as a whole in order to improve the visibility of the EBF. The EBF created an promotion movie that can be used for a wide range of promotional activities. Furthermore, a large promotion wall was designed and delivered, which increased visibility during EBF Activities. The use of social media, such as Facebook, and its interactivity has been improved. A specific example is the online ticket shop for EBF Parties on Facebook. Professional committee photos were made for promotional materials. Finally, in the past half year the Board conducted a survey among members, to better map the current position of the association. The outcomes will be used by the next EBF Boards to make underpinned decisions based on data.

Lastly, the EBF Board re-opened the consultations with study association TeMa. The EBF Board believes that the students of our Faculty, and specifically students of technology-, operations- and supply chain management, can be served better within this cooperation. Therefore, on the condition that the members of EBF and TeMa approve, the boards of EBF and TeMa agreed about TeMa becoming a sub-association of the EBF.

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Study Support The EBF Board strives to support the student in making studying easier. With regard to current educational developments and increased study pressure, the EBF Board strives to increase the support for EBF Members in the field of study. Aligning EBF Activities with the Faculty is important both in content of the activity and in planning.

Therefore the EBF Board strives to:

â—?

Increase the support for EBF Members in the field of study; Booksales, Summaries, Tutoring, Effective study training

â—?

Align EBF Activities with the Faculty.

Careers Weeks, Track choice activity

One year ago, the Board decided to abandon a pilot with home-delivery service of books due to unsatisfactory service by the supplier. The EBF took an active approach in improving the booksale together with the supplier and the webhost, which resulted in various improvements. As from this year, new summaries have been added to adjust to changing study programs, and newly written summaries were improved by implementing a new standard format and lay-out. Regarding tutoring in cooperation with Capita Selecta, promotional efforts were increased. Last year, more members made use of tutoring, the discount and the pass rate guarantee. Besides, opportunities to cooperate with a partner to offer high quality summaries are investigated at the moment. To further improve study support to its members, the EBF Board made a start to investigate opportunities to offer GMAT and TOEFL courses to its members. The next EBF Board will further elaborate on these plans.

The EBF has set up and organised Trace your Track, aiming to support students in making a track choice in their Bachelor and inspire them for a future career in the study field. Although there is room for improvement, for example in number of participants, the activity succeeded in achieving its predefined goal. Furthermore, the EBF Board strived for aligning its current activities with the Faculty. The EBF organised and integrated activities in the Faculty Introduction Week and in the Careers Weeks. Besides, the EBF Board tried to improve the organisational process of the Careers Weeks, but believes that more improvements are desirable. Therefore, the EBF Board tries to improve working methods and evaluates the Careers Weeks in cooperation with the Faculty. In this way, the EBF strives to achieve better Careers Weeks in both content and organisation.

In July, a Matching Day was organised by the Faculty for prospective students to make a right choice for a study program. The EBF took part in it by giving a presentation to the participating students. Past year, an effective studying course was organised in cooperation with the Faculty. During this course, 43

first year students had the opportunity to attend a five-week during course on effective studying. The course focused on time management, text studying and exam preparation.

EBF Network The EBF Board believes that having a strong network is essential for the communication and sharing of information between the EBF and her environment. A strong network can be beneficial for the EBF and her activities. Therefore, the EBF Board strives to strengthen the EBF Network. The EBF Network can be specified into an internal network including all EBF Members and an external network including all other stakeholders of the EBF.

Therefore the EBF Board strives to: â—?

Strengthen the internal network: increase mutual involvement between EBF Members; Committees, Mastercommunities

â—?

Strengthen the external network: improve communication with other stakeholders.

Alumni, Advisory Councils, Speakers

Over the last year, the EBF Board tried to make decisions in line with the goal of strengthening the internal and external EBF Network. In order to improve the internal network, the EBF Board tried to implement and to strengthen the central role of the Speakers Team and the Promotion Team respectively. In this way, the committees function as knowledge centres for the association and as support of other committees besides their core projects. Last year, active members attended an information meeting, in which explanation was provided about guidelines, facilities, and about other important matters. The Mastercommunities received new guidelines and logos in accordance with the EBF Promotion standards. Lastly, a social for Mastercommunities was organised. Next year, the communities will be guided by one board member to further increase the focus on the Mastercommunities.

In order to strengthen the external network, the EBF implemented a revision of its advisory councils.

The Committee of Advice, a newly created advisory body of the EBF, proved to be useful for frequent and more rapid advice. In the past year, the communication with sister associations has been improved. In cooperation with the Faculty and the foundation aEB, the EBF strived to improve the information supply and activities for alumni. The last months were used to collect detailed information of former EBF Active Members, in order to increase the value of the alumni network and to ease the organisation of a former active members’ activity in future.

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Projects

Activity Portfolio After five years it is appropriate to revise the EBF Activities. The EBF Board strives to organise its activities in an optimal way and to possibly bridge gaps in the activity portfolio. Possibilities are to focus on first year students, entrepreneurship, small business or study supporting activities.

Therefore, the EBF Board aims to: ●

Set up new activities which broaden the activity portfolio of the EBF before 1 September 2013.

A number of activities have been set up to broaden the activity portfolio. Trace Your Track was th

organised on the 8 of May in the Careers Week, aiming to support first-year students of Business Administration and Economics & Business Economics in making a track choice. Furthermore, the first EBF Ski-trip was organised. A total of 36 students joined the trip to Valfréjus in February. In cooperation with the Faculty, the Spring School of Strategy was organised during the Careers Week in May. For three days, twenty second and third year bachelor students attended guest lectures and company presentations on the theme of ‘sustainability’. This activity had the character of a small summer school. Moreover, the Board organised a Freshmen Activity by means of an EBF Etiquette th

Dinner on Wednesday the 6 of February. The aim of the activity was to get freshmen students in contact with the EBF and with active members. Furthermore, the EBF Board analysed a gap in the activity portfolio in the field of Small and Medium-sized Enterprises (SME). A plan has been written to organise an activity for students to learn more about these companies. The EBF Board 2013-2014 will implement this activity in their policy plans for the upcoming year.

Personal Development The EBF Board strives to increase membership value by offering opportunities for personal development. The EBF Board aims to stimulate EBF Members to develop themselves further in their personal competences and skills, which are useful for EBF Members’ future careers and for EBF Committee work.

Therefore, the EBF Board aims to:

●

Investigate new possibilities to facilitate personal development of EBF Members before 1 September 2013.

Throughout the year, various possibilities have been explored to stimulate personal development throughout the association. For active members, the EBF Board implemented personal development 45

plans, which are used in the active members’ committee period. In this way, personal goals of members have been tracked and monitored by the committee’s supervisors. Furthermore, several trainings were offered for active members, such as an InDesign training, film producer training and acquisition training. A photography training has been offered as well. The organisation of an EBF th

Training Day on the 17 of April was cancelled, due to similar trainings being offered in the Careers Weeks in May, nearly simultaneously. For next year, it is planned to take place in February. The Training Day should offer a broad range of trainings for personal development. For the EBF Board, intervention sessions were implemented to optimise cooperation, which has been valuable for effectively managing the association. Finally, a buddy-system for the EBF Board has been in use to stimulate personal development by former Board Members on a personal base.

Information Systems The EBF Board strives to improve the usability of information systems within the EBF and to improve the information communicated to EBF Members. Furthermore, possibilities for new information systems will be investigated to increase efficiency.

Therefore the EBF Board aims to: ●

Improve the means of communicating information on the EBF Website and by social media before 1 September 2013;

●

Investigate the possibilities to set up systems that improve the efficiency of organising activities before 1 September 2013.

In order to improve the information systems of the EBF, various actions have been taken during the year. The content of the EBF Website has been reviewed in the past months. The EBF Board has maintained close contact with its webhost to reduce bugs and to improve the information systems of the EBF.

A new scheduling system has been developed, which strongly enhances the organisation of the EBF-MARUG Recruitment Days. Anchormen has been chosen as the partner to build the scheduling program. A financial construction to pay for this system has been determined in cooperation with the MARUG. The development of the new scheduling system is running well and the system will be implemented for the next Recruitment Days in December 2013.

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Activities Active Members’ Activities st

On Friday the 1 of March, the EBF went to Bottrop to go skiing and snowboarding with a group of 60 th

active members. For the first time a FIFA Tournament was organised on the 24 of May. Eight teams consisted of 16 active members battled for the EBF FIFA Trophy of the year. On Monday the 2

nd

of

July the final Active Members Activity took place. In the afternoon around 60 EBF Active Members were active with sporting games at Zernike. Later that day more than 95 members enjoyed a boat trip through the canals of Groningen. In the evening there was a three-course dinner at Louis XV with a social at the end of the night. The Active Members’ Activities are organised by the Activity Committee.

Agenda Also this year the Promotion Team was responsible for the design and production of the EBF Agenda, supervised by the EBF Board. The content is made up of important deadlines, the planning of the EBF and her sub-associations, Faculty information and the planning of the Faculty. This year, the EBF Board decreased the number of EBF Agendas ordered to 2500 due to a relative big amount of leftovers last year. The agendas will be handed out during the EBF Activities and before lectures.

Alumni Activities In the past year the EBF/FEB Alumni Committee has been organising activities for the alumni of the Faculty of Economics and Business in cooperation with the Faculty and the aEB Foundation. Firstly, a th

company visit to FC Groningen was organised. Around 50 alumni attended. On the 19 of April, the Alumni Symposium took place in Zwolle. Three interesting speakers from the academic filed, business field and government elaborated on the theme ‘The future of labour’. Around 40 alumni attended this activity. Also, the committee has been working on organising company visits for the upcoming half a year. In October, there will be a company visit to the NAM, and there will be activities for alumni during the RUG Lustrum 400.

The activities are promoted through the Alumni newsletter, LinkedIn,

Facebook and the aEBGroningen website.

Bachelor Ceremony th

On the 19 of April the second Bachelor Ceremony of the year took place at Zernike. Together with the Faculty the ceremony was organised by the EBF Board for a group of 82 students. The EBF Board offered all students congratulations with a rose and a small gift.

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Bachelor Symposium rd

On the 23 of May the EBF Bachelor Symposium took place at the Zernike Complex. This event was organised by the Bachelor Symposium Committee. The theme of the day was: ‘Krachtenbundeling: de strijd om het marktaandeel’. This theme was linked to the first year Business Administration course ‘Organisatie en omgeving’ in cooperation with prof. dr. W. Dolfsma.

A record number of more than 400 students subscribed for the day. The complete program was hosted by Wim Holterman, alumnus of the Faculty of Economics and Business and currently working at PwC. During the day, inspiring plenary lectures were given by Cees‘t Hart (CEO Friesland Campina), Sjoerd Vollebregt (CEO Fokker Technologies) and Daniëlle Dieben (Manager Customer Services at BMW Group Nederland). Daniëlle Dieben was in place of Jan-Christiaan Koenders (president of BMW Group Nederland) due to a cancelation in the last week. Besides the plenary sessions, during the day workshops were given by Boer & Croon, Merkmakers, P-Direkt, Doc Advies and Holland Trading Group. A masterclass was given by Afas. Participants were provided with a lunch during the day. The day was successfully ended with a social for all attendees in the Aletta Jacobshal.

This symposium was the last Bachelor Symposium that was organised in May. Due to better alignment with the International Symposium, next year’s Bachelor Symposium will be held in November 2013.

Batavierenrace th

On the 26 , 27

th

and 28

th

of April a group of 40 EBF Members left to Enschede, for the annual

Batavierenrace. This activity was organised by the Activity Committee. A team consisting of 25 people ran from Nijmegen to Enschede from Friday night till Saturday afternoon. There was a great spirit and the participants had a tremendous successful result: the EBF finished 58 out of 350 teams from all over the country, and ranked first in its poule.

Booksale th

th

th

On the 15 , 16 and 17 of April, the last EBF Booksale of this Academic Year, Booksale 2.2, took place on the first floor of the Duisenberg Plaza. The EBF Booksale is organised by the Support Committee. There were around 500 orders. Following the successful pilot of the special added th

Restsale Day from Booksale 2.1, a separate Restsale Day took place again on the 17 of April. The concept will be continued for the next Booksales. rd

On the 3 of September the First-Year Booksale will take place during the Faculty Introduction Week. th

First year students are able to order their books via the EBF Application form. On the 30 of August and the 2

nd

of September, Booksale 1.1 for senior students will take place. The Restsale Day for both th

first year and senior students will be held on the 4 of September.

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Business Class In the second semester of this Academic Year, five Business Classes took place. The Business Classes were organised by the Business Class Committee.

Dutch Inhouse Tours The Dutch Inhouse Tours was organised in April and May 2013 for the fifth time. The Dutch Inhouse Tours Committee organised this event in cooperation with Aureus (Faculty Association for Economics and Business at the “Vrije Universiteit Amsterdam”) and Sefa (Study Association Economics and Business, University of Amsterdam). A total of 259 students signed up for the event. Ten companies participated in the event. Although several improvements have been made to the event in recent years, the Dutch Inhouse Tours has not proven to be a sustainable event. Declining demand from companies and students has led us to the decision to not organise the Dutch Inhouse Tours again.

The Dutch Inhouse Tours will be replaced with individual inhouse days, organised by the companies itself but promoted via the EBF.

European Study Research (ESR) Warsaw th

The European Study Research Warsaw was organised by the ESR Warsaw Committee. On the 17 of May twenty-five motivated students, the ESR Warsaw committee, one Board Member and two teachers of the Faculty of Economics and Business left to do research in Warsaw. The research was related to the theme ‘Developing an economic power, the journey to success’. In Warsaw, the group visited seven companies and organisations: Randstad, Resource Partners, Zywiec, Embassy, Unilever, Danone, Gaspol, To finalize the project, an end syllabus including the research outcomes will be distributed.

Faculty Introduction Week Also this year, the Faculty will organise the Faculty Introduction Week. The EBF and her subassociations will have an active role in the organization of this week in introducing the students to the Faculty and student life. During this week students will attend the EBF Booksale and are provided to attend one of the ‘Be Active’ workshops. During these workshops active membership will be explained and multiple possibilities of active membership will be discussed.

Former Board Day th

On Saturday 29 of June around 60 current and former board members of the EBF were welcomed in Amsterdam for a boat trip on the canals of Amsterdam. The activity was organised by the EBF Board.

Together they could catch up with predecessors and successors from six years of EB and some

49

previous board members of Bedrijfskunde in Groningen (BIG) and Economische Faculteitsvereniging (EFV). Afterwards the boat docked at a restaurant for a dinner and drink. The activity was organised by the EBF Board.

Honours Forum th

On the 28 of May, the second Honours Forum of this Academic year took place at the Zernikezaal, Academy Building. The Honours Forum was organised by the Honours Forum Committee. The theme of this forum was ‘The future of food’. Professor Dirk Strijker from the University of Groningen and Professor Niek Koning from the University of Wageningen elaborated on this topic by interesting presentations. After that, a discussion with both professors and students took place. The Honours Forum was visited by 30 students. The Honours Forum was followed by a social in Café de Keyzer.

Informational Activities Several informational activities took place in the last few months. Here the EBF had the opportunity to th

represent herself in cooperation with the Faculty of Economics and Business. First of all, on the 14 of March there was the opportunity for secondary school students to experience their potential future study at the ‘Student For A Day’ event. Students were offered a day programme with a tour around the EBF Building, which included a presentation provided by the Promotion Team. In this presentation, more information was given on the added value of being an (active) member of a study association.

Additionally, for the second time this year the EBF Mastercommunities explained future (master) students what their possibilities are with the EBF at the Master Your Talent Fair during the Careers Week. Furthermore, the EBF was invited to address a group of parents about the possibilities besides your studies at the Faculty Parent Day. Here the chairman of the EBF Conference shared his experiences within the EBF. Finally, the EBF provided prospective students with a quiz during the Matching Day which was organised by the Faculty of Economics and Business for the first time.

International Business Researches (IBR) Vietnam and Colombia Each year, two International Business Researches are organised by the IBR Executive Boards, to two emerging markets to conduct research for a company. After the preparation phase, in May and June the two International Business Researches have each left with 25 students and two accompanying professors to Vietnam and Colombia. Both groups have now returned after a successful period abroad. At this moment, the participants of both projects are working on finishing the final results of the researches.

50

International Business Researches (IBR) South Africa and India After the start-up of the new IBR Executive Boards, the destinations South Africa and India have been chosen for the upcoming academic year. At this moment, both Executive Boards are working on establishing their research projects. The participants for both of the trips will be recruited at the end of September.

International Day th

On the 13 of March the International Committee organised the International Day, with the theme: ‘Tour around the World’. The Duisenberg Plaza was filled with students and staff from over 15 nationalities, where everybody was welcome to share their culture and have a taste of some traditional bites and drinks. Many people were interested in the different countries. The day was opened by the chairman of the day Monique Kroese. She welcomed two speakers for the panel discussion, Geert Kruiter, vice-president Continental Europe Document Boss, and Peter Kerckhaert, director of finance Frieslandcampina DMV. They discussed about international business and cultural differences. During the event there were performances of salsa dancers, a karate show and a Spanish guitar performance.

International Pubquiz th

On the 27 of May the International Committee organised an International Pubquiz at Plaza Danza.

Around 60 EBF Members (26 international students) tested their international knowledge where they competed for exciting prices.

International Symposium th

On the 6 of May, the EBF International Symposium was organised by the International Symposium Committee. The theme of the symposium was: ‘Worldwide employability, a future of opportunities’.

The symposium was linked to the second year International Business course ‘Ethics and International Business’ in cooperation with dr. W. Westerman. The day was moderated by dr. Jennifer Jordan, assistant professor at the Faculty of Economics and Business. 240 students participated and visited the plenary lectures by Suzanne Akten (Senior Manager Achmea), Sacha Oerlemans (Corporate Director Marketing Q-Park) and Stephen Belke (Director Global Operations AkzoNobel). After all participants had lunch together in the Kapteynborg at the Zernike Complex, attendees were led to master classes by Shell and Hotrop & Ravesloot Partners and workshops by Q-Park and Wavin. The day was concluded with a social in the Kapteynborg canteen.

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Leadership Panels Three EBF Leadership Panels took place in the second half of the academic year. The Leadership Panels were organised by the EBF Speakers team. The first Leadership Panel with Jean-Francois van Boxmeer, CEO of Heineken, was organised on the 27

th

of February. Over 600 students were

attending at the Aletta Jacobs Hall where the interactive session took place. Mister van Boxmeer shared his vision on leadership and students were able to ask questions. Afterwards, a big social made possible by Heineken took place at the Aletta Jacobs Hall. At this social, students were able to ask personal questions to as well mister Boxmeer himself as to the attending Heineken staff members. th

The second Leadership Panel took place on the 8 of May and was dedicated to Margot Scheltema, Most Powerful commissioner of the Year 2012. Around 130 students attended the inspiring speech by powerwoman Scheltema in the Blauwe Zaal. There was a lot of room for personal questions for the audience.

The third Leadership Panel was a special one. For the first time, a Leadership Panel was organised in cooperation with Studentenorganisatie Groningen (SOG). Together, the EBF and SOG had the honor to welcome Ronald van Zetten, CEO HEMA. In the Nieuwe Kerk he told his personal story to a group of around 100 people. This Leadership Panel was, due to the numerous questions of the audience, very interactive. 20 alumni of the Faculty of Economics and Business were present during the event.

New Active Members Weekend th

th

On the 22 and 23 of March the new active members weekend took place , organised by the EBF Board. 60 People from new committees left to Tolbert. There, the committees played The Highland Games and got to know the EBF, the EBF Board and each other by doing a quiz. Afterwards dinner was served and the evening continued with a party.

Prospect Magazine In the second semester of this academic year, two Prospects were launched. The Prospect is being written and produced by the Prospect Committee. Prospect 6.3, with interviews with Joop Munsterman (Chairman FC Twente) and Jan-Peter Cruiming (founder vacaturebank.nl) was the last hardcopy edition of the Prospect Magazine. After asking all EBF Members whether they still saw enough value in retaining the hardcopy version of the magazine, results showed that the vast majority preferred a digital version of the magazine instead of a hardcopy one. In cooperation with Dutch Giraffe, edition 6.4 was launched completely digital. The magazine can be found on www.prospectmagazine.nl and is compatible for both computers, iPad’s and other tablets. The first interactive digital edition, Prospect 6.4, was a special women-edition and contained interviews with Marianne Timmer (Olympic champion ice skating), Marlies van Wijhe (CEO Van Wijhe Verf) and Margot Scheltema (most powerful commissioner of the year 2012). The magazine contains movies, pictures and many other interactive 52

features. An Ipad was given to one of the readers that sent the right answer to the question in the magazine. The next Prospect, Prospect 7.1, will be the EBF Conference edition. This magazine will be completely digital as well and will be launched mid-September.

Recruitment Activities On the 17th of April, the EBF Board organised a Recruitment Activity with ING. The participating students were selected based on their resumé. During an informal dinner in ‘t Feithuis the selected students could meet and talk with two trainees and a recruiter from ING. The dinner provided a good opportunity for the students to ask their questions about ING and learn about working for ING. There was a good mingling between the students and ING.

Socials and Parties The Activity Committee organised Socials and Parties during the entire year. At almost every monthly social there was a theme, country or colour announcements for a specific event. One of the socials was the After Exam social of April with the theme “Foute Fitness”. During the social of May the EBF Candidate Chairman 2013-2014 was announced. rd

Finally, on Monday the 3 of June the End-of –the-year Party closed the year with the announcement of the EBF Candidate Board 2013-2014 and the announcements of the theme of the EBF Conference.

That same evening DJ Bakermat, Scott Easy, Gasparo and Lastpaq played their music for over 600 people in Huize Maas.

Studium Generale/EBF Video lecture premiere th

On Thursday the 30 of May, the premiere of the movie ‘DEBT – The Good, the Bad and the Ugly’ took place at the Aletta Jacobshall. This event was organised by the Faculty of Economics and Business, in cooperation with EBF and Studium Generale. In this documentary, Dirk Bezemer, professor of the Faculty of Economics and Business, tells the story of debt and the nature and origin of money. 180 people attended at the premiere that was leaded by chairman of the day Joeri Schasfoort.

The movie was split into three pieces. Between every session, an interactive question round took place. Afterwards, a discussion panel with Henk van Arkel (director Social Trade Organisation), Jesse Frederik (financial journalist at Follow the Money) and Daniel Neilson (Researcher Institute for New Economic Thinking) took place. Finally, there was time for questions from the audience. The attendees gave the movie an overall rating of 4.4 on a scale from 1 to 5. The complete movie is now released on YouTube.

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Trace your Track th

On the 8 of May, the first edition of Trace your Track took place. The day was organised by the Trace your Track Committee. This event was organised for first year Bedrijfskunde and Economics and Business Economics students of the Faculty of Economics and Business. This group of students will have to specialize in their second year of study. This specialization is possible by choosing a Track during the second year of study. The EBF strives to support students in making the right track choice, which was the reason for the EBF to organise the event Trace your Track. The day put a special emphasis on the key points of information, inspiring, and orienting. The event informed students on the content of the tracks, but also provided them with a broader overview of the broad range of choices students can make during their study time.

The day started with two parallel sessions, both for Bedrijfskunde and Economics and Business Economics in which the course directors and supporting Faculty members of the studies elaborated on the actual content of the study programs.

After this meeting, students were able to visit an information market in the Duisenberg Plaza to orientate, get inspired and informed on several levels. Meanwhile, students visited inspiring speeches

by Wiet de Bruijn (CEO Veen Bosch & Keuning), Maurits Bruel (founder ‘De Geluksfabriek’) and Harry Bulthuis (Marketing Director Philips). Afterwards, participants were provided with a lunch in the Duisenberg Plaza. Next, a select group of students was transported by bus to a company visit at Nijestee or Attero. At Nijestee, 50 students worked on a very interesting case on the topic of the housing agreement. At Attero, student were provided with an extensive guided tour through the company and worked together on an interactive case. After these company visits, both groups were reunited at the Stadium of FC Groningen. Geert Kuiper, Sales Manager of FC Groningen welcomed the group with a personal story about his experiences within the dynamic company. This was followed by a guided tour through the stadium. The day was concluded with a social.

Summaries In the second half of the academic year, the Support Committee realized an improvement in quality of the EBF Summaries. A more consistent lay-out for all new summaries was implemented and there was a stricter control on content. For the upcoming year, the EBF will try to further raise the quality of the EBF Summaries.

Trainings th

On Friday the 7 of June another EBF Training took place at the Zernike Complex, organised by the EBF Board. The training was provided by Boss control and was about interview skills. By theory and practice 20 students gained insight in how to be more aware of these topics. Furthermore a photography training was organised for the Promotion Team and PR’s of the EBF Committees.

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In April the EBF was planning to organise several trainings during the EBF Training Day. Because several trainings were already offered in the Careers Week of May, the board decided not to organise this event, and transferred this plan as advice for the EBF Board 2013-2014.

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Internal Affairs

EBF Board Members A new Board function was added to the EBF Board 2013-2014. The new function is called Career and Project Officer, aiming to have a specific focus on career supporting activities of the EBF. In this way, new projects can be given more attention, while allocating more time to the existing Board functions.

Besides, the names of some of the Board functions have been changed to ensure consistency, including the Internal Officer, Commercial Officer, Public Affairs & Study Officer and Marketing & IT Officer.

Housing The EBF has a good relationship with the Facility Services of the Faculty of Economics and Business.

ICT Over the past year the EBF Board installed 39 new monitors and 6 new computers. The replacement of the new computers took place in the active members’ area and the monitors were replaced in both the active members’ area and in the rooms. These monitors and computers were offered to the EBF by the Faculty. Furthermore, one telephone has been replaced in the EBF Boardroom. In addition to these replacements, a new computer and monitor was installed in the EBF Boardroom due to the expansion from 7 to 8 board members next year.

Mastercommunities This year the EBF has had five Mastercommunities. The master programmes for which a Mastercommunity has been established are Human Resource Management, International Economics & Business, International Business & Management, Strategy and Innovation, Change Management and Small Business and Entrepreneurship. The Mastercommunities organise various activities and aim to be self-sufficient. Many of them organised one or two formal events throughout the entire year and a social every month. In the upcoming year the EBF Board will focus more on guidance for the Mastercommunities and their formal activities. Furthermore there will be one selection round every semester for the Mastercommunities in order to improve the continuity.

Members There are currently 169 active members at the EBF, of which 10 are international students.

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Social Media This year the use of Twitter and especially Facebook has been intensified. This resulted in an increase of likes on Facebook (approximately 700 likes) and a small increase of followers on Twitter (approximately 50 followers). Both channels were mainly used for the promotion of EBF Activities. The EBF Board tried to improve the interactivity of Facebook by posting more photos, banners and videos.

Furthermore, an online ticketshop was added to Facebook used to sell tickets for the EBF End-of-theYear Party. There is also an EBF Linkedin group which can be joined by EBF Members.

Study Support In this Academic Year, the EBF offered tutoring classes in cooperation with Capita Selecta. EBF Members receive a discount on their tutoring classes. The 100% Passrate that was introduced last year is now also applicable for students that followed a tutoring class in the former academic year.

This enlarges the added value for EBF Members. The EBF Board is satisfied with the cooperation with Capita Selecta and has decided to continue to cooperate with Capita Selecta in the upcoming year. At the moment, the EBF Board investigates the options for the further improvement of the EBF Summaries. The EBF strives for the enlargement of providing study support to her members for the upcoming year.

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Environmental Analysis

Alumni The cooperation with the aEB Foundation and the Alumni Officer of the Faculty were good over the past year. The Alumni Committee focused among others on collecting information of former active members of the EBF, in order to improve the information availability within the alumni network. Alumni of the Faculty and EBF are invited for the Leadership Panel during the opening of the academic year th

on the 5 of September. Moreover, alumni will be invited to go to the EBF Conference including the special program for alumni and business participants. Lastly, the new digitalized and interactive Prospect contains a special alumni page.

Association Council Throughout the year three meetings took place with the Association Council. The first meeting was organised to get advice about the policy plans of the EBF Board. The second meeting was organised to get advice about the further implementation of these policy plans, strategy and projects. The final th

meeting was held on the 20 of August and was used to discuss the results of the past year and to discuss the policy plans of the EBF Candidate Board.

Board of Advice In the past year, three members of the Board of Advice have been visited: Mr Sterken, Mr Alblas and Mr Sol.

Central Executive Board of Student Organizations (CUOS) The CUOS advises the Board of the University on the decisions on committee grants for different student organizations. After the evaluation of last year, the EBF has been rewarded with 40 months’ worth of grants.

Committee of Advice In the past year, the Committee of Advice was a newly created advisory council of the EBF. This council is useful for more frequent advice. Over the past year, the first three meetings with the Committee of Advice were held. Receiving advice of this body resulted in valuable and useful advice.

Faculty of Economics and Business The EBF has a very good relationship with the Faculty of Economics and Business. Once every three weeks there is a meeting with the dean. Furthermore, there is intensive contact between the EBF Board and the department of communications about promotion, ICT, external relations, alumni and 58

career services. Newly organised joint activities, such as the Faculty Introduction Week and the Spring School of Strategy, enhanced this cooperation. The Board believes that there are possibilities for improvement in organising the Careers Weeks. The Faculty strives to further improve career services.

Therefore, plans for a Careers Company were developed and implementation will start as from the 5

th

of September. The aim is to present existing career activities more coherently. Furthermore, it should increase the amount of active students and the awareness of the importance of career development activities in an earlier stage. It should ensure a recognizable and high-quality range of careers activities for all students of the Faculty in each phase of study. The EBF participated actively in developing these plans and will remain doing so.

FMF The FMF is the association for students who study the Bachelor in (applied) Mathematics, (applied) Physics, Computer Sciences or Astronomy at the University of Groningen. The EBF jointly organises the Consulting Event with the FMF. Again, this year the contact and cooperation has been satisfying.

Faculteits Verenigingen Overleg Orgaan Groningen (FVOG) The EBF is a member of the FVOG, which is an organisation that all study associations can join. The FVOG informs its members about the latest developments that apply to study and Faculty associations of the University of Groningen.

Internationaal Overleg Studieverenigingen (IOS) The University of Groningen has founded an advisory organisation consisting of study-related associations in order to discuss internationalisation from the perspective of students. Among others, the EBF has been involved in the advisory organism. The IOS meets every two months and discusses all relevant and recent developments concerning internationalization.

Juridical Faculty Association Groningen (JFV) The contact with the JFV has been very good, partly due to the joint organisation of the EBF/JFV Christmas Ball. The contact with the JFV has proven to be quite useful. Besides, the informal contact between the JFV and the EBF has been enjoyable with even a nice trip to Antwerpen.

Quest In the first half year of the Academic Year, the Quest Board worked on their policy and consistency. In the second half year, further improvements were made on the level of general policy, communication, promotion, collaboration and activities. Board of advice meetings took place on a monthly basis. The relationship between de EBF and Quest can be described as good. For the first time in the history of 59

Quest, an Annual Report was made by Quest Board members Rick Tuin and Aman Sharma. In September, Ksenia Buldakova and Jurjen Lelifeld will be installed as the new Quest Board. At the moment the Quest Board is working on selecting the Thesis of the Year and Lecturer of the Year th

award that will be handed out during the Opening of the Academic Year on the 5 of September.

Sister Associations Over the last year there have been a couple of meetings with SEBO, the foundation of Economics and Business consolation. These meetings are highly valued due to the information and knowledge that can be shared with associations that are similar to the EBF. In particular, the EBF has intensified its contact with its four sisterassociations in Rotterdam and Amsterdam. A benchmark meeting between these associations has taken place at the end of January, to discuss recent developments and exchange knowledge about functional tasks for Board members. Finally, the informal contact between the EBF and its sister associations is maintained regularly.

Student Advisor Faculty Board The contact between the EBF Board and the Student Advisor of the Faculty Board, Sonja Beekman, is good. A meeting concerning the University Blackboard takes place every week and other topics related to the Faculty of Economics and Business can be discussed when necessary.

Subassociations The relationship between the EBF and the subassociations is good. During the Platform Chairmen meetings there are enough opportunities to discuss current topics. This is also the moment to discuss developments within the associations, activities, planning and other matters. Besides the contact in the Platform Chairman meetings there is contact with the subassociations in supervisory board meetings.

Here policy plans, activities, strategic plans and other affairs are discussed.

University of Groningen The University strives to improve career services. An element of the career framework NEXT is a digital system, called Career ConNEXT. This is a digital platform where students, alumni, staff, study associations and employers can meet each other. The EBF was involved in a project team concerning implementation of this system. This project team will continue to exist next year and the EBF will th

remain involved. Furthermore, the University celebrates its 400 Lustrum in spring 2014. The EBF was involved in a project team concerning an alumni activity during this lustrum.

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Active Members’ Overview

Consulting Event Marit van de Kerkhof(Chairman)

Acquisition Committee

Dennis van Dijk (Acquisition)

Maarten de Groot (Chairman)

Matthijs Polstra (Treasurer/ Acquisition II)

Lucas Trentelman (General Member)

Rob Jagt (PR)

Floris Groeneveld (General Member) Amber Krake (General Member)

Dutch Inhouse Tours

Meryl Schotanus (General Member)

Robin Simmering (Chairman) Robert Lodewegen (Acquisition )

Activity Committee

Ankie van der Kolk ( Treasurer/Acquisition)

Nick Bink (Chairman)

Ingrid Bearda (PR)

Laura Nauta (Treasurer/Acquisition II) Bart Mooij (Commercial Relations)

EBF Conference

Marieke Koeman (Evening Organisation/PR II)

Arthur Snijder (Chairman)

Iris Bos (PR I)

Gaby Rein (Vice-chairman,Theme/Speakers)

Christiaan Uytdehaage (Day Organization)

Merijn Loeff (Acquisition I)

Lynn van Maanen (General Activities)

Sven Meurs (Treasurer/ Acquisition II)

Sara Hoekman (General Activities)

Nienke Huberts (PR) Jonathan Mellink (Day Organization/ Logistics)

Alumni Committee Marieke de Jong (Chairman)

Bachelor Symposium

Marijke Tabbert (Acquisition I)

Valentijn Skambraks (Chairman)

Marin Teinsma (Day Organization )

Floor Vasse (Treasurer / Acquisition II)

Mathijs Betten (Treasurer/ Acquisition II )

Joost Legebeke (Acquisition I)

Bodil Nijland (PR)

Lonneke Broeks (Day Organization/Logistics) Nelleke Kort (PR/Secretary)

Business Class Philipine van Aanholt (Chairman)

Bachelor Symposium Fall 2013

Guido Plaizier (General Member)

Fleur Kamp(Chairman)

Sten Stein (General Member)

Nick Stellingwerf (Treasurer / Acquisition II)

Dennis Wijnberg (General Member)

Joost Bats (Acquisition I)

Aileen Booijink (General Member)

Nargis Rezai (Day Organization/Logistics) Anja Holwerda (PR/Secretary)

Christmas Ball Committee Liza Willemsen (Chairman)

European Study Research December 2013

Erik van Marle (Treasurer/Acquisition II)

Annelies Oldejans (Chairman)

Matthijs van den Neste (Acquisition I)

Reinier Smits (Treasurer/Travelcoordinator)

Elise Baneke (Evening Organization)

Lex Preusting (Acquisition I)

Lisa Pries (PR)

Lizz Jansen (Acquisitie II)

Lisanne Pilon (PR)

Annefloor Wilke (PR) Wei Jin Su (Research Coordinator)

61

ESR Warsaw 2013

Introduction Committee

Barthold Bekedam (Chairman)

Catherine van Wijk (Chairman)

Femke Buijs (Treasurer/Travelcoordinator)

Koen de Leeuw (Treasurer/Acquisition II)

Mirjam Oosterhuis (Acquisition I)

Lois de Haan (Acquisition I)

Sikander Kraaijenveld (Acquisitie II)

Robin Hidkes (PR/Camp Coordinator)

Marijn Settels (PR)

Florine Zendijk (Secretary/Camp Coordinator)

Sanne Simons (Research Coordinator) Promotion Team IBR South Africa

Yiling Zhang (Chairman)

Robbert (Chairman)

Sanne Legtenberg (General Member)

Alje Dijkema (Vice-chairman/Treasurer)

Berber Achterbosch ( General Member )

Tara Goverts (PR/Travelcoordinator)

QinqQinq Lin ( General Member )

Ruben Nooijen (Commercial Relations)

Mignon Rijnja (General Member )

Marijke Tabbert (Commercial Relations)

Martin Grehbann (Film Producer) Rang Kazzaz (Film Producer)

IBR India Joram Kraan (Chairman)

Prospect Magazine

Reinoud Bekendam (Vice-chairman/Treasurer

Stefan Kapell (Chairman)

Daan de Vries (PR/Travelcoordinator)

Marriel Edzes (Chief Editor)

Britt Zoglmann (Commercial Relations)

Lisa Beij (Chief Editor/Lay-out)

Kasper Mulder (Commercial Relations)

Hannah Merz (Lay-out) Michelle Peels (Chief Editor)

International Committee

Fi Fi Zhang (Lay-out)

Josine Janssen (Chairman)

Jing Chen (Chief Editor)

Jing Chen (Treasurer/Commercial Relations II)

Pamela Bediako (Chief Editor)

Mart Huijsman (Commercial Relations I)

Wardzen Zondervan (Chief Editor)

Michaela Szilvasova (PR/Secretary)

Luuk Elkhuizen (Chief Editor)

Jegaseelan (CJ) (Day Organization/Logistics I) Miryana Kutseva

Recruitment Days

(Evening Organization/Logistics II)

Joris Betman (Chairman) Caspar Leusink (Treasurer)

International Symposium

Robin Potze (Commercial Relations I)

Eva Markerink (Chairman)

Andrah Visscher (Commercial Relations II)

Thijs Benedek (Treasurer/Acquisition II)

Annemijn van der Vaart (PR)

Jeroen Hakkaart (Acquisition I)

Leonie van der Meerakker (Day Organization I / Vice

Simona Augulyte (PR/Secretary)

Chairman))

Melina Pantoglou (Day Organization/Logistics)

Lieke van den Langenberg (Day Organization62 II)

Speakers Team

Mastercommunity

Sebastiaan Wijsman (Chairman)

Small Business and Entrepeneurship

Marjolein Crul (General Member)

Martha Kootstra (Chairman)

Sylke Jellema (General Member)

Froukje Postma (Acquisition)

Stan Graumans (General Member)

Tjeska Hartman (PR)

Frederik Lubbersen (General Member) Rens Schoorlemmer (General Member)

Mastercommunity International Business Management / International Economics &

Spring School

Business

Mike Kruijer (General Member)

Mike Kruijer (Chairman)

Sandra Veldhuizen (General Member)

Edwin Kikkert

(Acquisition)

Tjibbe Stienstra (PR) Support Committee

Khaleda Pajman (Treasurer)

Katelijne Strikwerda (Chairman)

Ilse Arends (Treasurer)

Maaike Vermeer (SM Shopmanager) Anne op de Haar (PR EBF Shop)

Mastercommunity Strategy Innovation

Nicole Rehbergen (PR Booksale)

Management

Jelmer Heuvels (Extern/ Summaries)

Arien Hendriksma (Chairman)

Henk Slot (BS Treasurer)

Susanne Roelofsen (Acquisition)

Koen Oudehand (BS Salesmanager)

Liesbeth Luimes (PR)

Mariska de Winter (SM External) Koen Heeringa (Acquisition)

Trace Your Track Merel Notenboom (Chairman) Martijn Wever (Treasurer / Speakers II) Richard Looij

(Theme and Speakers)

Dana Kwakman (Day Organization/Logistics) Rosalie Raaijmakers (PR/ Secretary)

Mastercommunity Change Jody van den Bos (Chairman) Annelies Dussel (Acquisition) Samara Minnema (PR)

Mastercommunity HRM Dieuwke van Woensel (Chairman) Jasper Beltman (Acquisition) Justin Beenakker (PR)

63

Signed for agreement by the complete EBF Board 2012-2013 Roderik Jongbloed Chairman

Nicole Lodder Vice-chairman & Secretary

Bas Boekema Promotion & Website

Aaron van Gils Treasurer

Niels Oskam Commercial Relations

Jerrel Sloote Internal Relations

Merel Koppen Study Manager & Public Affairs

64

65

Proposal to adjust in the EBF-MARUG Convenant th

Groningen, 25 of August 2013 Dear Members, By this means, the EBF Board 2012-2013 proposes to make adjustments in the convenant that exists between the EBF and the MARUG.

th

This proposal will be discussed on the General Members’ Meeting on the 9 of September.

Yours sincerely,

On behalf of the EBF Board 2012-2013,

Roderik Jongbloed Chairman

Nicole Lodder Vice-chairman & Secretary

66

67

Proposal to adjust the EBF-MARUG Convenant

Roderik Jongbloed

Chairman

Nicole Lodder

Vice-chairman & Secretary

Aaron van Gils

Treasurer

Bas Boekema

Promotion & Website

Niels Oskam

Commercial Relations

Jerrel Sloote

Internal Relations

Merel Koppen

Study Manager & Public Affairs

68

69

Proposal to adjust the EBF-MARUG Convenant Together with MARUG, the EBF Board would like to propose a few adjustments to the existing convenant between EBF and MARUG. The adjustments are the result of the change in names of the studies at our Faculty that were made last year. In italic you can easily track the adjustments that have been made.

In short: -

Article 5.2: The Double Degree Master Marketing has been added.

-

Article 11.3: The date and names of the representatives have been changed, since the updated covenant has to be signed after approval by the members of the EBF. The date 19-11-2013 is the date of the MARUG General Members’ Meeting.

-

Promotiecontract article 2.2: The ‘affiliated to’ logo has been translated to the English language.

-

Promotiecontract article 4.1: The bachelor study ‘Economie and Management’ has been removed, since this bachelor does not exist anymore.

-

The ‘Bijlage Activiteitenpakket’ has been updated, since some of the activities were newly created, changed or abandoned over the years.

Artikel 5 Doelgroepbepaling

Lid 5.2 De doelgroep van de ondervereniging bestaat uit de volgende personen: a. MSc Marketing b. Double Degree Master Marketing c.

Specialization Course Marketing

d. Marketing geïnteresseerden

Artikel 11 Vastleggen en wijzigen convenant

Lid 11.3 Het convenant is geldig vanaf 19-11-2013 Aldus in zevenvoud opgemaakt en ondertekend, Groningen, 19 november 2013

70

Namens de moedervereniging,

Namens de MARUG,

………………………………………

M. van de Grift (Chairman EBF Board 2013-2014)

………………………………………

J. Moes (Voorzitter MARUG Bestuur 2013-2014)

………………………………………

H. de Roo van Alderwerelt (Vice-chairman & Secretary EBF Board 2013-2014)

………………………………………

E.D. Dekker (Secretaris MARUG Bestuur 2013-2014)

Promotiecontract MARUG & EBF

2.

Logovermelding

2.1 Met het MARUG logo wordt onderstaand logo bedoeld.

2.2 Met het EBF Logo wordt onderstaand logo bedoeld.

4.

Collegepresentaties

4.1 De overeenkomst collegepresentaties tussen de ondervereniging en de moedervereniging bestaat uit de volgende afspraken:

Voor de ondervereniging is het toegestaan om onbeperkt collegepresentaties te houden bij: 1.

Master Marketing vakken

2.

Specializationcourse Marketing

3.

Marketingvakken in de Bachelors: a.

Bedrijfskunde

b.

International Bussiness & Management

c.

International Economics & Bussiness 71

Bijlage Activiteitenpakket

De overeenkomst Activiteitenpakket tussen de MARUG en de EBF bestaat uit de volgende afspraken:

Het huidige activiteitenpakket van de MARUG bestaat uit de volgende activiteiten:

1.

Marketing Congres Het MARUG Marketing Congres is ééndaagse activiteit. Diverse sprekers gaan in op een actueel marketingthema.

Tevens worden op de dag diverse workshops en bedrijfsseminars gegeven. Het MARUG Marketing Congres trekt ongeveer 500 deelnemers.

2.

MARUG Battle of the Marketeers De MARUG Battle of the Marketeers is een ééndaagse activiteit. Deelnemers zullen in teamverband door bedrijven opgestelde cases in verschillende rondes uitwerken. Het doel voor de teams is om het beste marketingtalent van Groningen te worden. Deze activiteit trekt ongeveer 80 deelnemers.

3.

International Marketing Experience De International Marketing Experience is een 8 tot 10 daags internationaal evenement. Tijdens deze reis staat het overbrengen van kennis van topstudenten aan het bedrijfsleven centraal. Deze activiteit trekt ongeveer 30 deelnemers.

4.

Brand Experience De Brand Experience is een ééndaags evenement. De Brand Experience is een ochtendgedeelte gekoppeld aan het vak Brand & Product Management. Er worden lezingen en workshops verzorgd. De carrièremiddag ondersteunt deelnemers bij het voorbereiden op de arbeidsmarkt. Dit evenement trekt ongeveer 80 deelnemers.

5.

Intelligence Event De Intelligence Event is een ééndaags evenement. De Intelligence Event is een evenement speciaal voor MSc. Marketing Intelligence studenten. Er worden lezingen en workshops verzorgd. Dit evenement trekt ongeveer 50 deelnemers.

6.

Return of the Marketeer De Return of the Marketeer is een ééndaags evenement. Personen nu werkzaam in een marketingfunctie vertellen welke loopbaanontwikkeling zij hebben doorgemaakt en hoe ze deze ervaren hebben. Dit evenement trekt ongeveer 50 deelnemers.

7.

Master Marketing Introductiedag De Master Marketing Introductiedag is een ééndaags evenement. Deze dag is een introductie voor Master Marketing studenten. Er worden lezingen verzorgd. Deze dag trekt ongeveer 120 deelnemers.

72

8.

MARUG Master Career Day De MARUG Master Career Day is een ééndaags evenement welke wordt georganiseerd in de eerste Careers Week. Deze dag wordt georganiseerd in samenwerking met de vakgroep Marketing. Er zullen workshops enzowel inhoudelijke als alumni lezingen georganiseerd worden. De dag is bedoeld voor zowel msc Marketing Management als msc. Marketing Intelligence studenten. Dit evenement trekt circa 120 deelnemers.

9.

ComMa Congres De Maandelijkse Borrel is een ééndaags evenement welke wordt georganiseerd in samenwerking met studievereniging ‘Commotie’. Het evenement is gericht op zowel Marketing als Communicatiewetenschappen-studenten. Er worden lezingen en workshops verzorgd, Dit evenement trekt ongeveer 80 deelnemers.

10. MARUG Mind over Marketing De MARUG Mind over Marketing is een ééndaags. Het evenement is gericht op zowel Marketing als Psychologiestudenten. Er worden lezingen en workshops verzorgd, Dit evenement trekt ongeveer 80 deelnemers.

11. Commercial Night De Commercial Night is een ééndaags evenement welke wordt georganiseerd in de avond. Het evenement is voornamelijk gericht op internationale studenten. Het onderwerp van het evenement is reclame-georienteerd. Er worden lezingen en een open discussie gehouden, Dit evenement trekt ongeveer 50 deelnemers.

12. MARUG Inhousedagen De MARUG organiseert tweemaal per jaar de MARUG Inhousedagen. Tijdens dit driedaags evenement bezoeken 30 op CV geselecteerde studenten een reeks Inhousedagen bij verschillende bedrijven.

13. MARUG Media Platform Het MARUG Media Platform is het online medium waarop de MARUG allerlei actualiteiten, artikelen, blogs, en filmpjes plaatst. Het is te vinden op www.marug.nl

14. Marketingclass Bedrijfskunde De Marketingclass Bedrijfskunde is een ééndaags evenement gekoppeld aan een marketingvak in de Bachelor Bedrijfskunde. Tijdens een college wordt door een bedrijf een lezing en of workshop verzorgd. Dit evenement trekt ongeveer 300 deelnemers.

15. Marketingclass Communicatie & InformatieW etenschappen De Marketingclass Communicatie en InformatieWetenschappen is een ééndaags evenement gekoppeld aan een marketingvak in de Bachelor Communicatie en InformatieWetenschappen. Tijdens een college wordt door een bedrijf een lezing en of workshop verzorgd. Dit evenement trekt ongeveer 100 deelnemers.

16. Marketingclass International Business De Marketingclass International Business & Management is een ééndaags evenement gekoppeld aan een Marketingvak in de Bachelor International Business. Tijdens een college wordt door een bedrijf een lezing en of workshop verzorgd. Dit evenement trekt ongeveer 200 deelnemers.

73

17. Inhoudelijke Plusactiviteit De Inhoudelijke Plus Activiteit is een ééndaagse activiteit gericht op Plusleden. Over een actueel marketingonderwerp wordt een interactieve lezing verzorgd. Deze activiteit wordt georganiseerd op locatie bij een bedrijf. Dit evenement trekt ongeveer 50 deelnemers.

18. Plus Grachtenborrel De Plus Grachtenborrel is een ééndaags evenement gericht op Plusleden. Gedurende de dag wordt er met een rondvaartboot door de Amsterdamse grachten gevaren. De dag eindigt met een diner. Dit evenement trekt ongeveer 50 deelnemers.

19. Plus Borrels De Plus borrels zijn ééndaagse evenementen voor gericht op Plusleden. De Plus Borrels trekken ongeveer 40 deelnemers.

20. Nationale Marketing Strijd De Nationale Marketing Strijd is een driedaags evenement georganiseerd door de verschillende Marketing Associaties in Nederland. Teams van 6 personen strijden tegen elkaar om de titel Marketing Talent van het jaar. De voorronde van het evenement vindt plaats op locatie bij een bedrijf. De eindronde wordt gehouden op een locatie in de stad waar de organiserende Marketing Associatie gehuisvest is. Dit evenement trekt ongeveer 200 deelnemers.

21. Dutch Marketing Thesis Awards De Dutch Marketing Thesis Awards is een ééndaags evenement. Lokale scriptie winnaars strijden tegen elkaar om de titel Nationale Scriptant van het jaar. Dit evenement trekt ongeveer 80 deelnemers. Dit evenement wordt georganiseerd door de Marketing Associatie Nederland.

22. Actieve Ledenweekend De Active Ledenweekend is een tweedaags evenement. Actieve Leden worden bedankt voor hun inzet door middel van een gezellige avond met een overnachting. Dit evenement trekt ongeveer 65 deelnemers.

23. Actieve Leden Barbeque De Actieve Leden Barbeque is een ééndaags evenement. Actieve leden worden bedankt voor hun inzet door middel van een barbeque. Dit evenement trekt ongeveer 65 deelnemers.

24. Maandelijkse borrel De Maandelijkse Borrel is een ééndaags evenement welke maandelijks georganiseerd wordt. De maandelijkse borrel is bedoeld om leden van de MARUG elkaar te ontmoeten en om potentiële leden te laten kennis maken met de MARUG. Tevens worden activiteiten en ontwikkelingen binnen de MARUG bekendgemaakt. De Maandelijkse Borrels trekken ongeveer 150 deelnemers.

74

25. Actieve Leden wintersport Ieder voorjaar gaat de MARUG met een groep van ongeveer 20 a 30 actieve leden op wintersport. Dit is altijd tussen de tentamenperiodes ingepland, zodat iedereen onbezorgd een fantastische week kan hebben.

Activiteiten georganiseerd in samenwerking met de moedervereniging bestaan uit:

26. Recruitment Days De Recruitment Days is een driedaags evenement georganiseerd in samenwerking met de Economisch Bedrijfskundige Faculteitsvereniging. Het evenement bestaat uit presentaties, cases, individuele gesprekken, bedrijvenlunches, en bedrijvendiners. Het evenement trekt ongeveer 600 deelnemers.

75

Proposal for cooperation between EBF and TeMa th

Groningen, 25 of August 2013 Dear Members, By this means, the EBF Board 2012-2013 proposes to approve study association TeMa to become a sub-association of the EBF, as described in the Proposal for cooperation between EBF and TeMa. th

This proposal will be discussed during the General Members’ Meeting on the 9 of September.

Yours sincerely, On behalf of the EBF Board 2012-2013,

Roderik Jongbloed Chairman

Nicole Lodder Vice-chairman & Secretary

76

77

Proposal for cooperation between EBF and TeMa

Roderik Jongbloed

Chairman

Nicole Lodder

Vice-chairman & Secretary

Aaron van Gils

Treasurer

Bas Boekema

Promotion & Website

Niels Oskam

Commercial Relations

Jerrel Sloote

Internal Relations

Merel Koppen

Study Manager & Public Affairs

78

79

Proposal for cooperation between EBF and TeMa In the past half a year, the EBF Board re-opened the consultations with study association TeMa. The EBF Board would like propose a cooperation with TeMa in the form of a subassociation of the EBF in th

the General Members Meeting on 9 of September 2013. The EBF Board believes that the students of our Faculty, and specifically students of technology-, operations- and supply chain management, can be served better in this cooperation.

TeMa is a study association for Technology Management, Operations Management and Supply Chain Management and is currently not affiliated to the EBF. The development of students is both for EBF and TeMa a shared goal. Both associations have a different character and strive for this goal in their own way: The EBF organises activities for all students of the Faculty of Economics and Business and TeMa for a specific group of students. Besides organising highly qualitative faculty-wide activities available for all of her members, the EBF actively supports its sub-associations and activities that serve specific groups of students. Study association TeMa serves one of these specific groups of students. Therefore, the EBF Board and the TeMa board kept contact in the past years and talked about ways of cooperating.

Considering the common goals of both associations, the interest of the students, and of the Faculty, there was a willingness to reach agreement about a proper form of collaboration. In the past year, EBF and TeMa investigated other forms of cooperation. The possibility to cooperate as mother and subassociation was further discussed and developed. In 2011-2012 the EBF perceived a couple of disadvantages of this form of cooperation relatively to a mastercommunity form. This is the reason why this variant was proposed to the members of TeMa more than a year ago. In the past months, the EBF has investigated whether it was possible to eliminate these disadvantages to make it possible to collaborate as parent- and subassociation.

The EBF facilitates office space and subsidies to its subassociations to function optimally. With TeMa becoming a new subassociation of the EBF, the main foreseen drawback by current subassociations was a possible reallocation of office space and subsidies. Therefore, it was important for the EBF to eliminate these disadvantages. Besides, the EBF wanted to offer TeMa a proper place within the current structure.

In talks between EBF and the Faculty, the Faculty was willing to support and facilitate the integration of TeMa within the EBF. The Faculty ensured the office space and subsidies for TeMa by the EBF.

80

Thereby, the proposed form of cooperation with parent EBF and subassociation TeMa has become a realistic and promising option.

Both study associations EBF and TeMa consider this partnership as an opportunity to improve the service to students. Both boards are very positive about the opportunities this new partnership offers for both associations. We hope that the members of EBF will support this proposal for partnership during the General Members Meeting. The EBF Board advices her members to adopt this partnership.

81

Financial Report EBF Board 2012-2013

Roderik Jongbloed

Chairman

Nicole Lodder

Vice-chairman & Secretary

Aaron van Gils

Treasurer

Bas Boekema

Promotion & Website

Niels Oskam

Commercial Relations

Jerrel Sloote

Internal Relations

Merel Koppen

Study Manager & Public Affairs

82

83

Introduction Groningen, 7th of August 2013

Dear Members,

The past year was a year in which many investments in both time and money of previous EBF Boards paid off. This, together with the on-going centralisation, resulted in positive cost cuttings in most of the administrative fields. This report will elaborate on the most significant developments in both the balance sheet and the income statement of the EBF. Furthermore it will present all the remaining committee realisations that were not yet covered during the Half Yearly General Members’ Meeting.

Among them will be the International Business Research trips to Brazil and Indonesia and the Balance sheet of the IBR Foundation of October 2012.

Near the end of the year it became clear to us that there would be an excessive positive net income due to all the lower cost realisations. Especially the ‘Other expenses’ were fairly lower than in previous years. This is due to the excellent work of my predecessors, whom cleaned up the administration of the EBF after the fusion and eliminated most old debtors.

Next to the positive cost developments was the higher income from membership fees. This is mainly due to a higher percentage of yearly members instead of unlimited members. The income of a yearly member is higher than that of an unlimited member and since the ratio is significantly different from previous years a higher income than expected has been achieved.

Another income that turned out positive was the acquisition revenue due to developments in the end of the year. In accordance with the audit committee these extra funds were used to shorten the terms of the computers’ and ICT hardware’s depreciation.

The two biggest investments done in the past year are the scheduling application for the Recruitment Days and the digitalisation of the interactive Prospect. The total investment of the Prospect could be covered during this year and was implemented in a relatively short time period. This was decided due to the exploding printing and sending costs of the hardcopy Prospect. Regarding the scheduling application some clear agreements with the MARUG have been made which underlines the good collaboration in which the Recruitment Days is organised.

Other big expenses related to our focus points and projects are the EBF Promotion wall and the EBF Association movie, which will be presented during this General Members’ Meeting. All of these investments were possible due to the healthy financial situation of the EBF during the year.

84

When the net realisation became final we bought some sustainable extra’s and looked into bigger investment opportunities for our successors, since we, the EBF Board 2012 – 2013, did not have time for these anymore. The use of the built up provision will be elaborated on by my successor Frank van Loo later.

Yours sincerely, On behalf of the EBF Board 2012 – 2013,

Aaron van Gils Treasurer

85

Economics and Business student Faculty Association Balance Sheet Account

Description

Balance Balance (31-07-2012) (31-07-2013)

Assets 0001

Computers

9.072

1.365

0002

Office equipment and inventory

1.234

2.063

0003

ICT hardware

3.148

0

0004

Software

0

29.421

13.454

32.849

Total Fixed Assets 0012

Accounts receivable Dutch Inhouse Tours

1001

Accounts receivable

5.000

5.000

101.586

36.500

1021 1091

VAT receivable

2.723

4.976

Amount receivable

6.866

4.515

1092

Prepaid amounts

6.316

10.144

7001

Writing paper

Total Current Assets

2.153

1.083

124.643

62.219

3.691

3.777

1042

Bank - EBF Checking account

1043

Bank - Direct debit account

100

164

1044

Bank - Recruitment Days

100

1.090

1045

Bank - EBF Savings account

172.583

187.110

1047

Bank - EBF Conference

Total Cash and Cash Equivalents

Total: Assets

100

1.783

176.574

193.923

314.672

288.992

142.491

149.195

Liabilities 0021

Equity

0023

Retained earnings

Total Equity 0041

Provision lustrum

0042

Provision subsequent expenses

0044

Provision committees

Total Provisions

6.793

7.523

149.284

156.718

50.000

10.000

6.010

1.750

20.000

40.000

76.010

51.750

0031

Membership fees received in advance

57.699

44.966

1011

Accounts payable

2.964

12.032

1022

VAT Payable

2.994

4.651

1093

Amounts payable

5.500

18.428

1094

Amounts received in advance

Total Liabilities

20.221

446

89.377

80.524

2001

Interim account

0

0

2002

Unassigned

0

0

2011

Balancing entries

0

0

0

0

314.672

288.992

Total Balancing entries

Total: Equity and Liabilities

86

Assets

0001

Computers

The deprecation period was reduced from five to three years and therefore extra terms were written off this year.

0003

ICT hardware

The promotional monitor is fully written off.

0004

Software

The value of the Recruitment Days scheduling application is included. Half of the application is already paid for, the other half is an amount payable (account 1093) and will be paid for in the upcoming financial year.

1001

Accounts receivable

The last parts of the Faculty’s subsidies are included in this budget. There are no old debtors in the current debtor’s account of the EBF.

Equity and Liabilities

0022

Equity

The equity of the EBF is slightly higher than previous years due to the profits realised.

0023

Retained earnings

This budget contains the profit realised this year. This will be added to the equity at the beginning of next year.

0041

Provision lustrum

This year the EBF Lustrum took place, which used the old provision of € 50.000. From this year on the provision for the lustrum in 2017 will build up with €10.000 a year.

0042

Provision subsequent

This provision includes costs that are yet to be expected but not

expenses

yet realised. The total budget reserved here serves the EBF Association movie’s additional costs.

87

0044

Provision committees

The committee provision has been filled up. The EBF Board 2013 – 2014 will have room in their policy to make use of this provision

and

will

elaborate

on

that

in

the

upcoming

presentations.

0031

Membership fees

The new members that chose an unlimited membership were

received in advance

significantly lower whereas yearly memberships were more popular than previous years, This was probably caused by unclear descriptions in the registration form. This results in a lower amount of membership fees received in advance

1011

Accounts Payable

This is a relatively high account due to the invoice for the association movie and the suits for the candidate board.

88

EBF 2012 - 2013 Income Statement Account Revenues 8001 8101 8102 8103 8201 8203 8401 8402 9101 9102 9103 9104

Description Acquisition revenue Membership fees Contribution participants Contribution Alumni foundation Subsidy faculty Subsidies and donations Written off accounts payable Sales revenue Subsequent revenue Incidental profit Interest revenues Released provisions

Total: Revenues Expenses 4001 Telephone 4002 Postage 4003 Bank products 4004 Insurance 4005 ICT 4006 Accounting software 4007 Webhosting 4008 Advisory and Services 4009 Subscriptions 4010 Office equipment 4011 Licence costs 4012 Writing paper 4014 Depreciation Total Administrative expenses 4101 Transportation 4102 Costs of residence 4103 Business gifts 4104 Committee gifts 4105 Declarations board and committees 4108 Former-board day 4110 Board of Advice and Advisory Council 4111 General Members' Meeting Total Representation expenses

Realisation Realisation (31-07-2012) (31-07-2013) 277.656 27.538 220.299 8.500 38.546 11.280 2.922 19.177 2.376 3.242 2.990 38.044

262.211 30.549 70.404 9.050 39.779 2.148 44 12.430 7.213 4.305 2.242 54.392

652.570

494.766

3.064 10.174 1.420 7.812 4.161 881 4.770 10.298 1.695 1.448 0 1.558 11.363 58.644

1.871 7.071 1.446 3.910 14.226 427 3.694 4.683 969 647 5.000 1.356 13.003 58.303

33.237 550 3.851 1.952 11.164 2.480 423 4.395 58.052

28.884 174 4.069 1.900 12.335 5.828 611 4.318 58.120

89

4201 Posters, flyers and banners 4202 Pens and gadgets 4203 SMS 4204 Website adjustments 4205 Promotional stunt 4210 Printing Total Promotion expenses

7.517 1.396 3.549 2.255 1.496 61.854 78.067

6.567 3.615 2.517 1.165 9.894 45.573 69.331

4301 Active members activities 4302 General members activities 4303 Socials and consumptions 4304 Catering 4305 Accommodation 4306 Technical 4307 Artists 4308 Additional activities 4310 Leadership Panels Total Activity expenses

11.680 918 23.311 108.002 78.319 25.549 13.639 134.315 2.193 397.926

20.336 2.653 18.126 90.709 73.629 15.775 16.274 10.091 3.125 250.719

4418 Contribution Consulting Event 4422 Contribution Christmass Ball 4426 Contribution Recruitment Days 4431 Contribution Dutch Inhouse Tours Total Committees

487 1.358 13.120 -3.192 11.773

808 631 14.293 -4.175 11.557

4801 Lustrum 4804 Committees Total Additions to provisions

10.000 10.000

10.000 20.000 30.000

4901 Uncollectible accounts 4902 Cost of goods sold 9001 Subsequent expenses 9002 Incidental loss Total Other expenses

10.807 10.189 7.763 2.647 31.406

869 6.483 1.041 872 9.265

645.868

487.295

6.702

7.471

Total: Expenses Net income

90

General

This is the income statement of the EBF, thus it is a combination of all committees and EBF Board results. Because International Business Research is organised within a separate foundation, it is excluded from the total EBF Income statement. Also, the Dutch Inhouse Tours is held within a separate administration, so only the result is presented on account 4431.

Both the income statements of this and previous year are presented for comparison’s sake. It can be seen that the turnover of last year is significantly higher than this year. This is mainly due the EBF Conference 2011, which included the key-note speaker Al Gore.

The result on the accounts contribution committees is the amount paid or received from each event that takes place in cooperation with other associations. And account 4804 ‘Committees’ is the amount added to the provision.

The net income of € 7.471 will be added to the equity of the EBF.

91

EBF Board 2012 - 2013 Income Statement Account Revenues 8001 8101 8201 8401 9101 9102 9103 9104

Description Acquisition revenue Membership fees Subsidy faculty Written off accounts payable Subsequent revenue Incidental profit Interest revenues Released provisions

Total: Revenues Expenses 4001 Telephone 4002 Postage 4003 Bank products 4004 Insurance 4005 ICT 4006 Accounting software 4007 Webhosting 4008 Advisory and Services 4009 Subscriptions 4010 Office equipment 4012 Writing paper 4014 Depreciation Total Administrative expenses 4101 Transportation 4103 Business gifts 4104 Committee gifts 4105 Declarations board and committees 4108 Former-board day 4110 Board of Advice and Advisory Council 4111 General Members' Meeting Total Representation expenses

Realisation Budget Realisation (31-07-2012) (01-02-2013) (31-07-2013) 97.546 27.538 5.623 2.922 2.376 3.242 2.990 37.964

95.000 26.500 5.623 0 0 7.733 2.350 50.000

98.318 30.549 5.623 44 7.213 4.046 2.242 54.392

180.201

187.206

202.427

2.390 2.727 1.166 1.976 3.702 881 2.172 8.274 1.695 999 1.463 11.363 38.808

2.400 2.700 1.200 1.500 4.000 800 1.453 4.600 1.100 1.200 1.300 7.860 30.113

1.515 1.935 1.249 2.013 4.688 427 884 4.611 969 265 1.356 13.003 32.914

1.432 879 1.952 8.435 2.480 423 4.395 19.996

2.100 1.400 1.900 9.600 3.000 1.200 4.500 23.700

2.255 1.631 1.900 7.839 3.238 611 4.318 21.794

92

4201

Posters, flyers and banners Positioning 4202 Pens and gadgets 4203 SMS 4204 Website adjustments 4210 Printing Total Promotion expenses

2.800 6.000 1.500 1.900 1.000 2.800 16.000

2.389 6.430 1.313 1.902 1.165 3.922 17.122

290 2.224 2.255 3.480 10.640

4301 4302

Active members activities General members activities Freshmen Activity 4303 Socials and consumptions 4304 Catering 4305 Accommodation 4310 Leadership Panels Total Activity expenses

11.440 918 11.753 4.625 4.492 2.193 35.421

13.000 1.500 2.625 13.000 5.500 4.400 3.500 43.525

13.159 0 2.625 9.688 6.042 4.400 3.125 39.040

Total Committees

37.878

54.500

51.847

4801 Lustrum 4804 Committees Total Additions to provisions

10.000

10.000

10.000

10.000

10.000 20.000 30.000

4901 Uncollectible accounts 9001 Subsequent expenses 9002 Incidental loss Total Other expenses

10.607 7.521 2.538 20.666

452 652 322 1.426

869 1.041 329 2.238

173.409

179.264

194.955

6.792

7.943

7.471

Total: Expenses Net income

2.391

93

Revenues

8101

Membership fees

One fourth of the membership fees received in advance is transferred to the income statement. Next to this the yearly membership fees were collected. The amount of yearly members was significantly higher than previous years, which explains the higher membership fees in total.

8401

9101

Written off accounts

The cleaner administration resulted in less written off accounts

payable

payable.

Subsequent revenue

The main part of this account is due to a debtor whom was written off last year, but paid in the beginning of this year after all.

9102

Incidental profit

There was a difference in the administration of the Booksale supplier and the EBF. This resulted in an incidental profit since there was leftover money without a destination.

9104

Released provisions

The lustrum provision of 50.000 was released in total. Also some leftover provisions from previous years were released.

Expenses

Administrative expenses

4001

Telephone

The Faculty switched to another provider. This resulted in lower costs.

4002

Postage

A mailing per post was not sent this year but was taken into account in the budget. This resulted in lower costs than expected.

4004

Insurance

All the insurances are now centralised. This year was the last transition year so for the next years the costs will be lower.

94

4005

ICT

The main ICT costs were the network costs of the Faculty and the intake session for the scheduling application with iWink.

4007

Webhosting

Also all the webhosting has been centralised which results in lower administrative costs.

4014

Depreciation

Due to the higher incidental revenues some extra depreciation has been done. All the ICT Hardware and the EBF Computers are now written of in three instead of five years.

Representation expenses

4103

Business gifts

Due to some leftover budget it has been decided to already purchase the end of the year relational gifts.

4105

Costs of residence

The result is lower than budgeted mainly because various committees have used less of the budgets for the suits. Also the intervision costs for the board are included in this budget.

4110

Board of Advice and

The renting of meeting rooms was cheaper than budgeted.

Advisory Council

Promotion expenses

4201

4210

Posters, flyers and

Also included in this budget is the EBF Promotion wall, which was

banners

a higher incidental expense.

Printing

The printing costs were higher than budgeted due to extra costs which were forgotten by the Faculty in first instance.

Activity expenses

95

4301

Active members’

There was a large available budget for the second Active Member

activities

Activity due to cheaper locations of the New Active Member Weekends. The more expensive second Active Member Activity resulted in the amount budgeted being reached.

4302

General members’

The etiquette dinner was the only activity organised for the

activities

general members this year. The budget for training was transferred to the active members activities since the training organised was only for the active members this year.

4303

Socials and

This account is lower because there were two socials less than

consumptions

previous years. One social was replaced by the Lustrum Party and one by the Mastercommunity Social.

4310

Leadership Panel

One Leadership Panel social was without any costs due to sponsoring of Heineken.

96

Total Committees

Committees

The total committee budget was lower than budgeted due to higher acquisition revenues of most committees. This resulted in less required funds from the EBF.

Additions to Provisions

4806

Committees

This provision is filled up to serve the policy of the EBF Board 2013 – 2014. The goal of this provision is to create financial space for an exclusive activity or an improvement of one of the existing activities. Dreaming big is key.

Other expenses

4901

Uncollectible accounts

The total amount written off was far lower than previous years because there were no old debtors any more. This is mainly due to the cleaned up administration of the EBF.

Net income

The net income will be added to the equity of the EBF.

97

Activity Committee Income Statement Account

Description

8001

Acquisition revenuee

8102

Contribution participants

Debit

Credit

Revenues 207 5.270

Total: Revenues

5.477

Expenses 4001

Telephone

4005

ICT

215

4101

Transportation

534

4106

Declarations committees

335

4201

Posters, flyers and banners

210

4303

Socials and consumptions

4304

Catering

4307

Artists

4.166

4308

Additional activities

1.413

Total: Expenses 4423 Net income

38

1.406 361

8.679 Contribution Activity Committee

-3.202 0

The activity committee was closed with a negative result. The result was higher than the budgeted loss. This was mainly due to higher than expected revenues of the EBF End of the Year ticket sale.

The loss will be transferred to the EBF Board budget by means of the account 4411: Contribution Activity Committee.

98

Bachelor Symposium Income Statement Debit

Credit

Account

Description

8001

Acquisition revenuee

1.725

8201

Subsidy faculty

3.500

8203

Subsidies and donations

Revenues

240

Total: Revenues

5.465

Expenses 4103

Business gifts

186

4106

Declarations committees

183

4201

Posters, flyers and banners

114

4210

Printing

635

4303

Socials and consumptions

663

4304

Catering

4306

Technical

Total: Expenses 4424

3.771 73 5.623

Contribution Bachelor Symposium

-158

Net income

0

The Bachelor Symposium made a small loss, which was not according to budget. The loss was caused by the large amount of participants and correlated catering costs. The loss will be transferred to the EBF Board budget by means of the account 4424: Contribution Bachelor Symposium.

99

Consulting Event Income Statement Account

Description

8001

Acquisition revenuee

Debit

Credit

Revenues 9.000

Total: Revenues

9.000

Expenses 4007

Webhosting

25

4010

Office equipments

62

4101

Transportation

193

4103

Business gifts

203

4106

Declarations committees

317

4201

Posters, flyers and banners

148

4202

Pens and gadgets

164

4303

Socials and consumptions

1.361

4304

Catering

3.032

4305

Accommodation

840

4306

Technical

231

Total: Expenses 4418 Net income

6.576 Contribution Consulting Event

2.424 0

The original location of the event went bankrupt. The alternative turned out to be cheaper which resulted in a higher realisation than expected. One third of the result was transferred to the FMF and the remaining profit of â‚Ź1.616 will be transferred to the EBF Board budget by means of the account 4418: Contribution Consulting Event.

100

EBF/JFV Christmas Ball Income Statement Account

Description

Debit

Credit

Revenues 8001

Acquisition revenue

8102

Contribution participants

9102

Incidental profit

983 18.782 258

Total: Revenues

20.023

Expenses 4007

Webhosting

39

4101

Transportation

30

4106

Declarations committees

4201

Posters, flyers and banners

338

4203

SMS

256

4210

Printing

209

4304

Catering

4305

Accommodation

2.335

4307

Artists

1.415

Total: Expenses 4422

75

14.063

18.761 Contribution Christmas Ball

1.262

Net income

0

The EBF/JFV Christmas Ball made a profit. This is the second year in a row that the Christmas Ball made a profit. The ticket prices will be critically evaluated in the future since the goal of the Christmas Ball is to break even. The profit is divided between the Juridische Faculteitsvereniging (JFV) and the EBF. The profit for the EBF of â‚Ź 631 will be transferred to the EBF Board budget by means of the account 4422: Contribution Christmas Ball.

101

ESR May: Warsaw 2013 Income Statement Debit

Credit

Account

Description

8001

Acquisition revenuee

1.914

8102

Contribution participants

5.249

8201

Subsidy faculty

1.250

8203

Subsidies and donations

Revenues

750

Total: Revenues

9.163

Expenses 4001

Telephone

4101

Transportation

4.980

4103

Business gifts

110

4106

Declarations committees

335

4201

Posters, flyers and banners

115

4210

Printing

423

4304

Catering

4305

Accommodation

3.583

4308

Additional activities

1.316

Total: Expenses 4420

14

693

11.569 Contribution ESR May

Net income

-2.406 0

European Study Research (ESR) May: Warsaw made a loss conform budget. The participants contribution was lowered due to the lower costs made during the trip. At the end a small extra contribution of the EBF was required after a VAT correction. The loss will be transferred to the EBF Board budget by means of the account 4420: Contribution ESR May.

102

International Symposium Income Statement Account

Description

8001

Acquisition revenuee

8201

Subsidy faculty

8203

Subsidies and donations

Debit

Credit

Revenues 650 3.156 230

Total: Revenues

4.036

Expenses 4010

Office equipment

160

4103

Business gifts

218

4106

Declarations committees

185

4201

Posters, flyers and banners

144

4205

Promotional stunts

104

4210

Printing

448

4303

Socials and consumptions

854

4304

Catering

4306

Technical

Total: Expenses 4416 Net income

1.843 80 4.036

Contribution International Symposium

0 0

The International Symposium breaks even. This is because the subsidy of the Faculty is the balancing account. Fewer expenses were made, therefore a lower subsidy was asked from the Faculty to arrive at a zero result.

103

MC Change Management Income Statement Account

Description

Debit

Credit

Revenues Total: Revenues

0

Expenses 4201

Posters, flyers and banners

13

4303

Socials and consumptions

95

4304

Artists

35

4308

Additional activities

13

Total: Expenses 4437 Net income

156 Contribution MC Change

-156 0

The Mastercommunity (MC) Change Management made a loss, which is according to budget. The loss will be transferred to the EBF Board budget by means of the account 4437: Contribution MC Transition.

104

MC HRM Income Statement Account

Description

8001

Acquisition revenue

Debit

Credit

Revenues 120

Total: Revenues

120

Expenses 4103

Business gifts

28

4106

Declarations committees

39

4201

Posters, flyers and banners

13

4211

Printing

75

4303

Socials and consumptions

4303

Artists

35

4308

Additional activities

13

Total: Expenses 4436 Net income

177

380 Contribution MC HRM

-260 0

The Mastercommunity (MC) Human Resource Management (HRM) made a loss, which is according to budget. The loss will be transferred to the EBF Board budget by means of the account 4436: Contribution MC HRM.

105

MC IBM & IEB Income Statement Account

Description

Debit

Credit

Revenues Total: Revenues

0

Expenses 4103

Business gifts

16

4201

Posters, flyers and banners

13

4303

Socials and consumptions

50

4201

Artists

35

4201

Additional activities

49

Total: Expenses 4438

162 Contribution MC IE&B

Net income

-162 0

The Mastercommunity (MC) International Business and Management & International Economics and Business made a loss, which is according to budget. The loss will be transferred to the EBF Board budget by means of the account 4438: Contribution MC IBM & IEB.

106

MC Small Business & Entrepreneurship Income Statement Account

Description

Debit

Credit

Revenues Total: Revenues

0

Expenses 4201

Posters, flyers and banners

13

4303

Socials and consumptions

50

4307

Artists

35

4308

Additional activities

13

Total: Expenses 4434

111 Contribution MC SB & Entrepreneurship

Net income

-111 0

The Mastercommunity (MC) Small Business & Entrepreneurship made a loss, which was according to budget. The profit will be transferred to the EBF Board budget by means of the account 4434: Contribution MC SB & Entrepreneurship.

107

MC Strategy and Innovation Management Income Statement Account

Description

Debit

Credit

Revenues

Total: Revenues

0

Expenses 4007

Webhosting

25

4201

Posters, flyers and banners

13

4302

General member activities

28

4303

Socials and consumptions

305

4307

Artists

35

4308

Additional activities

13

Total: Expenses 4461 Net income

418 Contribution MC SIM

-418 0

The Mastercommunity (MC) Strategy and Innovation Management (SIM) made a loss. The loss was bigger than budgeted and will be transferred to the EBF Board budget by means of the account 4461: Contribution MC SIM.

108

Prospect Income Statement Account

Description

8001

Acquisition revenuee

8103

Contribution Alumni foundation

8203

Subsidies and donations

Debit

Credit

Revenues 11.217 5.000 178

Total: Revenues

16.395

Expenses 4002

Postage

4.969

4005

ICT-costs

9.000

4011

Licency costs

5.000

4101

Transportation

243

4103

Business gifts

7

4106

Declarations committees

4205

Promotional stunt

4210

Printing

Total: Expenses 4425 Net income

60 272 19.961 39.511

Contribution Prospect

-23.116 0

This year the Prospect transformed from a hard copy magazine into a digital one. The total investment of this process is accounted for in the committee budget of this year, which resulted in a loss that was according to the budget. The loss will be transferred to the EBF Board budget by means of the account 4425: Contribution Prospect.

109

Trace your Track Income Statement Account

Description

Debit

Credit

Revenues Total: Revenues

0

Expenses 4010

Office equipment

4101

Transportation

528

4103

Business gifts

193

4106

Declarations committees

233

4201

Posters, flyers and banners

4210

Printing

4303

Socials and consumptions

460

4304

Catering

955

Total: Expenses 4439

22

84 50

2.525 Contribution Trace your Track

Net income

-2.525 0

Trace your Track was organised for the first time this year. The pilot was evaluated as a successful event and the loss realised was according to budget. The loss is transferred to the EBF Board budget by means of the account 4439: Contribution Trace your Track.

110

Support Income Statement Account

Description

8402

Sales revenuee

Debit

Credit

Revenues 2.689

Total: Revenues

2.689

Expenses 4001

Telephone

164

4005

ICT-costs

323

4106

Declarations committee

375

4201

Posters, flyers and banners

222

4211

Printing

4902

Costs of goods sold

Total: Expenses 4424 Net income

95 2.061 3.240

Contribution Bachelor Symposium

-551 0

The Support Committee made a loss for the first time. This was not according to budget, since the budget focused on a profit. This is because of a fall back in the amount of summaries that have been sold. The loss is transferred to the EBF Board budget by means of the account 4427: Contribution Support.

111

Foundation EBF International Business Research Balance Sheet 30-09-2012 Debit

Account

Description

001

Hardware

778

020

Supplies

433

110

Bank - IBR 1 Main account

1.244

111

Bank - IBR 2 Main account

2.593

125

Bank - Savings account

130

Accounts receivable

15.238

142

VAT receivable

-1.842

Credit

Assets

Total Assets

143.297

161.741

Liabilities 040

Equity

92.002

041

Retained earnings

140

Accounts payable

76.878

143

VAT payable

-1.715

200

Balancing entries

-5.957

532

Total Equity and Liabilities

161.741

Income Total:

161.741

161.741

The EBF International Business Research foundation Balance Sheet provides information about the liquidity and financial basis for the IBR Projects. The EBF IBR foundation financial year ranges from st

th

the 1 of October until the 30 of September.

The most remarkable accounts are explained on the following page.

112

Assets

001

Hardware

This account contains the two cameras bought for during the travelling periods. Material collected could be used for promotional activities.

130

Account receivable

As of 2013 almost all accounts receivable presented here have been collected.

Liabilities

040

Equity

Equity is held to protect the IBR Project against financial risks and to guarantee the continuity of the project.

Furthermore, it creates room for general project-wide investments.

140

Accounts payable

Includes the repayment of participants and two large VAT payments. As of 2013 most of these payments are paid.

200

Balancing entries

This account exists of old costs and revenues that were not yet administratively cleaned up. As of 2013 this account is empty and so is the administration.

113

IBR Foundation 2012 Income Statement Debit

Credit

Account

Description

896

Subsequent revenues

910

Interest revenues

2.480

920

Incidental results

2.130

Revenues 86

Total: Revenues

4.696

Expenses

Total: Expenses

Net income

405

Accommodation

415

Consumptions

435

ICT

470

Administrative costs

481

Depreciation

490

Representation

225 1.313 100 24 389 2.113 4.164 533

114

Revenues

920

Incidental results

This account contains the cleaning up of old IBR accounts on the balance sheet. From next year on the income statements and balance sheets will be more accurate.

Liabilities

415

Consumptions

This account contains the IBR Former board day consumptions.

490

Representation

Includes the purchase of suits and other representational expenses for both the board of IBR Indonesia and IBR Brazil.

115

IBR Brazil 2012 Income Statement Debit

Credit

Account

Description

801

Contribution participants

805

Sponsors

810

Subsidies

825

Acquisition revenue

92.000

920

Incidental results

-4.515

Revenues 11.200 148 900

Total: Revenues

99.732

Expenses

Total: Expenses

Net income

401

Promotion

329

405

Accommodation

37.430

415

Consumptions

16.582

420

Local travel

421

Travel abroad

422

Other expenses abroad

430

Speakers

431

Professors

941

432

Interpretors

116

435

ICT

445

Printing

450

Writing paper

108

455

Telephone

935

460

Postage

154

465

Office equipment

480

Bank products

358

485

Business gifts

382

490

Representation

810

495

Other expenses

2.000

497

Restitution participants

187 18.827 4.016 19

270 1.393

19

11.895 96.771 2.961

IBR Brazil was financially successful with a net income. One debtor had to be partially written off but the net income was still sufficient to benefit the EBF IBR Foundation and to create a restitution for the participants.

116

IBR Indonesia 2012 Income Statement Account

Description

801

Contribution participants

810

Subsidies

825

Acquisition revenue

920

Incidental results

Debit

Credit

Revenues 13.000 1.750 88.000 -145

Total: Revenues

102.605

Expenses 401

Promotion

405

Accommodation

38.522

415

Consumptions

14.940

420

Local travel

421

Travel abroad

422

Other expenses abroad

430

Speakers

431

Professors

720

435

ICT

270

445

Printing

984

450

Writing paper

108

455

Telephone

935

460

Postage

142

465

Office equipment

480

Bank products

547

485

Business gifts

372

490

Representation

1.878

495

Other expenses

2.065

497

Restitution participants

Total: Expenses

Net income

395

80 21.544 4.903 56

24

11.389 99.874 2.731

IBR Indonesia was financially successful with a net income, which benefited the EBF IBR Foundation and created a restitution for the participants.

117

118

Signed for agreement by the complete EBF Board 2012-2013 Roderik Jongbloed Chairman

Nicole Lodder Vice-chairman & Secretary

Bas Boekema Promotion & Website

Aaron van Gils Treasurer

Niels Oskam Commercial Relations

Jerrel Sloote Internal Relations

Merel Koppen Study Manager & Public Affairs

119

Report Audit Committee 2012-2013 After having audited the financial statements of the Economic and Business student Faculty Association, the audit committee can conclude the following:

As audit committee it is our task to make sure that the financial report is an accurate representation of the financial position of the EBF. We hereby officially confirm that this is the case for the financial report 2012-2013 as presented here by Aaron van Gils.

Besides this, it is our opinion that Aaron has fulfilled his task as treasurer in an unusually professional manner. This year he proved it possible to complete EBF Treasury task within normal working hours without quality loss. He even successfully combined this with keeping a girl that is clearly out of his league interested during a busy EBF Board year.

On a none work basis Aaron used the immense depth of the V-neck shirts to bring the word EBF Treasurer to new heights. Proving that the once so masculine profession of treasurer can be combined with funky dance moves and feminine emotions. A special thanks to intern Michel who was Aaron’s rock in these emotional unstable times and kept him on the right financial tracks.

Finally we would like to thank Aaron for the smooth cooperation and wish him the best of luck with his Finance master and with the rest of his career most likely in our employment as an ambitious intern.

Furthermore we would like to wish the EBF Board 2013-2014, and especially Frank van Loo, a very successful year. We are looking forward to cooperate and especially eat with the most generous Frank also known as Frank the sparerib Bank.

The Audit Committee 2012-2013,

Martinus van der Wal

Hans Dijkhuizen

Bas Schram

Joeri Schasfoort

120

121

Policy EBF Board 2013-2014

Matthijs van de Grift Hadewich de Roo van Alderwerelt Frank van Loo Marit Dolfing Lennart Speller Ilse Arends Stefan Kapell Florian Arndt

Chairman Vice-chairman & Secretary Treasurer Marketing & IT Officer Commercial Officer HR Officer Public Affairs & Study Officer Career & Project Officer

122

123

Preface th

Groningen, 25 of August 2013 Dear members, Hereby we would like to present you the policy of the EBF Board 2013-2014. In the last years, many steps have been taken to strengthen the association and various improvements were implemented.

We would like to continue this upward trend and we plan to contribute by focusing on a number of important points.

Last year, there were several environmental changes, on which the EBF Board 2012-2013 responded, by effectively developing adaptation and responding plans. Changes were for example the new Careers Company project and the new governmental study regulations. A significant part of the contribution of the EBF Board 2013-2014 will be to continue these plans and strengthen the sustainability of the EBF as a whole.

The EBF Policy of 2013-2014 is structured by the use of projects and focus points. Focus points are central to everything the EBF Board strives to accomplish throughout the years. Projects are specific goals which the EBF Board strives to achieve this year. One or two board members are responsible for each project. In order to determine the realisation and measure the successfulness of these projects, a specific deadline has been set.

The EBF Board 2013-2014 wishes you good luck with reading our plans for the upcoming year.

Kind regards, On behalf of the EBF Board 2013-2014

Matthijs van de Grift Chairman EBF Board 2013-2014

124

Policy EBF Board 2013-2014 Focus Points

EBF Academy The EBF strives to increase the quality and visibility of her study supporting services. By branding these services as the EBF Academy, we aim to increase the awareness of the study supporting services to our members. Moreover, the EBF Board strives to increase the quality of the current study supporting services by creating synergies with external parties. New study supporting services will be covered by the EBF Academy, for example, a GMAT test and new study workshops/training sessions.

Therefore, the EBF Board aims to: ●

Brand all study supporting services as part of the EBF Academy before the 1st of September 2014.

●

Set up new study supporting services which enrich the activity portfolio of the EBF before the 1st of September 2014.

Career Services The EBF Board strives to provide high quality career orientation, preparation and facilitation activities.

To enhance the quality and visibility of these activities for students, we aim to label the EBF Career related activities with the Careers Company and align these activities with the Faculty of Economics and Business.

Therefore, the EBF Board strives to:

● Align EBF Career activities through the Careers Company.

Strengthening the cooperation with the Faculty of Economics and Business provides the EBF with opportunities to increase the quality, visibility and awareness of all EBF career-related activities and services. All career-related activities and services of the EBF will be labeled with the Careers Company.

● Strengthen the EBF Career portfolio.

Small Medium Enterprises, Entrepreneurship, Student Consultancy and Shell Project.

125

Awareness and Participation The EBF Board strives to promote the EBF to her stakeholders as a professional and sociable study association. To reach all stakeholders and increase the awareness of the added value of the EBF Membership, the EBF Board strives to enhance the information flow, strengthen the overall promotion and improve the relationship with the EBF Stakeholders.

Therefore, the EBF Board strives to: â—?

Increase the stakeholders’ awareness and members' participation of the EBF before the 1st of september 2014.

Strengthen the overall promotion of the EBF, organise a social with FEB employees together with BEAST and set up members' input possibilities.

126

Projects

Booksale and Summaries In the past years, the EBF added significant value to students by study-related supporting services.

The EBF strives to maximize the quality of all these study supporting services for its members.

However, environmental changes, such as stronger competition and new technological possibilities, enable the EBF to enhance the quality of its booksale and summaries.

Therefore, the EBF Board aims to: ●

Strengthen and restructure the EBF Booksale before the 1st of September 2014.

The EBF board will investigate possibilities to strengthen and restructure the EBF Booksale in order to simplify the process and to increase the membership value. For example, the possibility of home delivery and a more advanced online webshop will be investigated.

●

Increase the quality of EBF Summaries before the 1st of September 2014.

To enhance the quality of the EBF Summaries, the EBF Board will investigate opportunities to raise the quality of the EBF Summaries by for example, partner up with an external party or by restructuring the production and process of quality control.

Customer Relationship Management In order to communicate information effectively and efficiently, the EBF strives to improve the information systems using technologies that are user-friendly and that will improve the internal efficiency. Therefore the EBF will look at opportunities to improve the usability of, or renew the current Customer Relationship Management system.

Therefore, the EBF Board aims to:

● Set up a new or improve the current Customer Relationship Management System before the 1st of September 2014.

Entrepreneurship The EBF Board strives to offer an activity portfolio which serves students’ current fields of interests.

The current activity portfolio does not cover entrepreneurship; hence the EBF will focus on offering an activity that will fill that particular interest gap.

127

Therefore, the EBF Board aims to:

● Set up a new entrepreneurship activity before the 1st of September 2014.

Small and Medium Enterprises The EBF Board believes that informing members about a wide-range of post-studies possibilities is valuable during the students’ future career decision process. The current information provision does not cover Small and Medium Enterprises. Therefore the EBF Board strives to facilitate the contact with, and inform EBF Members about the career opportunities at, Small and Medium Enterprises.

Therefore, the EBF Board aims to: ●

Set up a Small and Medium Enterprises Event before the 1st of September 2014.

128

Signed for agreement by the complete EBF Board 2013-2014

Matthijs van de Grift Chairman

Hadewich de Roo van Alderwerelt Vice-chairman & Secretary

Frank van Loo Treasurer

Marit Dolfing Marketing & IT Officer

Lennart Speller Commercial Officer

Ilse Arends Internal Officer

Stefan Kapell Public Affairs & Study Officer

Florian Arndt Career & Project Officer

129

Financial Policy EBF Board 2013-2014

Matthijs van de Grift Hadewich de Roo van Alderwerelt Frank van Loo Marit Dolfing Lennart Speller Ilse Arends Stefan Kapell Florian Arndt

Chairman Vice-chairman & Secretary Treasurer Marketing & IT Officer Commercial Officer HR Officer Public Affairs & Study Officer Career & Project Officer

130

131

Introduction Groningen, 13th of August 2013 Dear EBF Members, Hereby the EBF Board presents the budget of the financial year 2013 – 2014. During the last financial year the cost savings that were initialised in the past came through. This together with some high incidental profits resulted in a high positive financial result over the past year. Last years’ profit and structural cost savings creates room to think bigger as EBF Board and EBF (Active) Members. This year we will use this financial space to take the EBF as a whole to a higher level as well as continuing improving membership value as done by our predecessors.

We will use these available funds to finance our policy, focus points and projects. We will set up career activities to strengthen the EBF Career portfolio, increase stakeholders awareness, increase members’ participation, set up the EBF Academy and improve the Customer Relationship Management system.

We will also do some smaller investments and enlarge specific budgets. After last years’ success we will organise the etiquette dinner once again and continue on improving the digital prospect. Besides this, we will put extra emphasis on and thus enlarge budgets for relation management, socials and parties, committee gifts, promotional gadgets and involvement of the Mastercommunities.

Last but most certainly not least, we set up a budget for (former) active members to come up with ideas and realise these ideas. Last years’ great result opens the doors for this unique aspect of the budget for the upcoming year. With this budget there are greater opportunities for members than there have ever been.

Attached you can find the realisation of the year 2012 - 2013, the budget for the year 2013 – 2014 and the corresponding explanations.

Yours sincerely, On behalf of het EBF Board 2013 – 2014,

Frank van Loo Treasurer

132

EBF Board 2013 - 2014 Income Statement Account Revenues 8001 8101 8201 8401 9101 9102 9103 9104

Description Acquisition revenue Membership fees Subsidy faculty Written off accounts payable Subsequent revenue Incidental profit Interest revenues Released provisions

Total: Revenues Expenses 4001 4002 4003 4004 4005

Telephone Postage Bank products Insurance ICT Customer Relationship Management System 4006 Accounting software 4007 Webhosting 4008 Advisory and Services 4009 Subscriptions 4010 Office equipment 4012 Writing paper 4014 Depreciation Total Administrative expenses 4101 Transportation 4102 Cost of residence 4103 Business gifts 4104 Committee gifts 4105 Declarations board and committees 4108 Former-board day 4110 Board of Advice and Advisory Council 4111 General Members' Meeting Total Representation expenses

Realisation (31-07-2013)

Budget (01-08-2013)

98.318 30.549 5.623 44 7.213 4.046 2.242 54.392

100.000 29.000 5.625 0 0 0 2.300 0

202.427

136.925

1.515 1.935 1.249 2.013 4.688

1.800 1.900 1.250 1.400 4.400 2000 500 1.000 4.500 1.000 750 500 2.000 23.000

427 884 4.611 969 265 1.356 13.003 32.914 2.255 1.631 1.900 7.839 3.238 611 4.318 21.794

2.600 125 2.000 2.700 10.000 3.500 1.200 5.000 27.125

133

4201

Posters, flyers and banners Stakeholders' Awareness Memb ers' Participation 4202 Pens and gadgets 4203 SMS 4204 Website adjustments 4205 Positioning 4210 Printing Total Promotion expenses

1.313 1.902 1.165 6.430 3.922 17.122

4301 4302

Active members activities General members activities Career Services EBF Academy 4303 Socials and consumptions 4304 Catering 4305 Accommodation 4310 Leadership Panels Total Activity expenses

13.159 2625

9.688 6.042 4.400 3.125 39.040

14.000 2.700 3250 1000 12.600 6.000 4.400 4.000 47.950

Total Committees

51.847

8.800

4801 Lustrum 4804 Provision Committees Total Additions to provisions

10.000 20.000 30.000

10.000

4901 Uncollectible accounts 9001 Subsequent expenses 9002 Incidental loss Total Other expenses

869 1.041 329 2.238

1.000 0 0 1.000

194.955

141.925

7.471

-5.000

Total: Expenses Net income

2.389

2.500 3.500 3.750 2.000 1.900 6.500 3.900 24.050

10.000

134

Revenues 8001

Acquisition revenue

8101

Membership fees

The acquisition revenue is based on results from previous years.

Last year’s extra inflow was mainly due to a higher amount of year members instead of unlimited members. This year we took actions to show first years that unlimited membership is an option as well. This was done by changing the registration forms on the website. More unlimited members gives more stability in the long run, but less revenues in short term.

Expenses Administrative expenses 4001

Telephone

4004

Insurance

4005

ICT

Customer Relationship Management System

4010

Office equipment

This budget is higher than last year because there will be extra costs made since there is an extra board member. Besides this the declaration structure for board members has been improved. This will result in higher costs.

All of the EBF’s insurances were centralised last year, which results in lower insurance costs.

This budget contains a part of network costs passed on by the faculty. Besides this, this budget also leaves room for new ICT related purchases. The budget is lower than last year because part of the budget was used for the data model of the scheduling programme.

This budget is reserved for the corresponding policy project which creates room for the purchase of a CRM system or improvement of the CRM system.

This budget is higher than last year to make room for new office equipment purchases and improvement of the flexible working spaces in terms of office equipment.

135

4012

Writing paper

This budget is lower than last year because we see a declining line in use of writing paper since more and more contact is done by e-mail.

4014

Depreciation

This budget is lower than last year because a lot of the products are written off. Besides this the depreciation period for a lot of products was shortened and multiple terms were paid which results in lower costs for this year.

4101

Transportation

4102

Cost of residence

4103

Business gifts

4104

Committee gifts

4105

Declarations board and committees

4108

Former-board day

4110

Board of Advice and Advisory Council

4111

General Members’ Meeting

This budget is higher than last year because there will be extra costs made since there is an extra board member.

A small budget is needed this year to cover the costs of residence. These costs are related to the business visits of the commercial relations officer and serve an efficiency purpose.

This budget is higher than last year because there will be extra emphasis on relation management.

This budget is higher than last year because there will be an extra committee gift related to the new career policy focus point.

This budget is higher than last year to leave room for the maximal declarable amount of money. Besides this, the fact that there is an extra board member was taken into account, which results in higher declaration costs.

This budget is higher than last year because we see an improvement in the number of participants.

This budget is higher than last year because the financial structure for Board of Advice and Advisory Council has been improved.

This will result in higher costs.

This budget is higher than last year because there will be extra emphasis on the socials after the General Members’ Meeting.

Representation expenses

136

Promotion expenses Stakeholders’ Awareness

Members’ Participation

4202

Pens and gadgets

4204

Website adjustments

4205

Positioning

Activity expenses 4301

Active members activities

Career Services

EBF Academy

4303

Socials and consumptions

This budget is reserved for the corresponding part of the policy focus point Awareness and Participation. It will be used to strengthen the overall promotion of the EBF, a social with the faculty staff and other projects or activities that enlarge the awareness of our stakeholders regarding the EBF. This budget is reserved for the corresponding part of the policy focus point Awareness and Participation. It will be used to set up members’ input meetings and make members’ ideas executable.

This budget is higher than last year to leave room for nicer and better gadgets and thus better promotion for the EBF. This budget is higher than last year to leave room for vast adjustments in the website. It will be used to look into the website and make room to adjust and make duly improvements in the website.

Last year this budget was fully used for the corresponding focus point Positioning, this year costs for Stakeholders Awareness and Accessibility will fall on this accounting post.

For clarification purposes Stakeholders Awareness and Accessibility were split out and shown separately.

This budget is higher than last year because the master communities will be invited to the new active members weekends, which will result in higher costs.

This budget is reserved for the corresponding policy focus point. It will be used to set up a Small and Medium Enterprise event and an entrepreneurship activity.

This budget is reserved for the corresponding policy project, which creates room to set up the EBF Academy. It will also be used to finance new activities that are covered by the EBF Academy.

This budget is higher than last year’s budget because this year there will be eight socials again. Last year one social fell in the lustrum week and was therefore replaced by lustrum activities.

137

4310

Leadership Panels

This budget is higher than last year’s budget because last years there were some windfalls in the sponsoring of the socials after the Leadership Panels.

Committees

The committee budget is lower than last year when taking into account that the lustrum of 50.000 was included last year.

Result

This year a loss is budgeted which is possible because of last years’ profit. The loss will compensate for last years’ profit so that the zero profit goal remains intact in the long run.

Committees

Result

138

Signed for agreement by the complete EBF Board 2013-2014

Matthijs van de Grift Chairman

Hadewich de Roo van Alderwerelt Vice-chairman & Secretary

Frank van Loo Treasurer

Marit Dolfing Marketing & IT Officer

Lennart Speller Commercial Officer

Ilse Arends Internal Officer

Stefan Kapell Public Affairs & Study Officer

Florian Arndt Career & Project Officer

139

Proposal Declaration Policy 2013 – 2014 Groningen, 25th of August 2013

Dear EBF Members, Hereby the EBF Board presents the declaration policy for the year 2013 - 2014. Almost all committees have the possibility to declare costs made for the EBF. Also the EBF Board has the possibility to declare costs made during their board for the EBF. Finally costs made for or by (members of) the EBF Advisory bodies are declarable.

The EBF is an organization that is run by volunteers, however we believe that it would be unfair to charge volunteers extra costs, therefore costs made for the EBF are declarable. These costs are declarable because they are made for the EBF and are needed to strengthen the EBF and ensure the continuity of the EBF. The argumentation for what is declarable and what is not declarable is formed by six years of EBF Experience and even far more years of BIG and EFV experience. Many of the policies in this document have a historical imposition although they changed and grew together with the change and growth the EBF made.

In this document an explanation is given for the different parts of the declaration policy. As a sign of accessibility and openness all parts of the declaration policy were put together and the complete declaration policy is hereby presented. Most aspects are exactly the same as they were presented by my predecessors in the past. Also some aspects ,such as the intervisions and the splitting and clarification of the advisory bodies, are new or revised.

Attached you can find the declaration policy for the EBF Committees, EBF Board and EBF Advisory Bodies.

Yours sincerely, On behalf of het EBF Board 2013 – 2014,

Frank van Loo Treasurer

140

141

Declaration Policy EBF Board 2013-2014

Matthijs van de Grift Hadewich de Roo van Alderwerelt Frank van Loo Marit Dolfing Lennart Speller Ilse Arends Stefan Kapell Florian Arndt

Chairman Vice-chairman & Secretary Treasurer Marketing & IT Officer Commercial Officer HR Officer Public Affairs & Study Officer Career & Project Officer

142

Declaration Policy Committees The largest part of the committees has the possibility to declare a couple of costs which are accounted for by the committee income statement. There are a few exceptions whereby declarations are accounted for by the board income statement. This exception underlies on the fact that some committees do not have an own income statement and are financed directly from the EBF Board income statement. A general exception is made for the declaration of suits and ties. This exception is made because the declaration of suits and ties would put too much pressure on the committee income statement. Below you can find an overview of the different committees and applicable regulation. A general overview can be found in the table in the end.

Committees where declaration costs are accounted for by the committee income statement: Activity Committee Bachelor Symposium Christmas Ball Committee Commercial Team Consulting Event Conference Entrepreneurship Committee European Study Research International Symposium International Committee Introduction Committee Master Communities Prospect Committee

1

SME Event Support Committee Trace your Track

Committees where declaration costs are accounted for by the EBF Board income statement: Business Class Honours Forum

2

Promotion Team Speakers Team

3

143

Committees where a special regulation applies: Alumni committee

4

International Business Research Board Recruitment days

5

6

1

Prospect Committee

For the Prospect Committee it is not needed to show up as one entity at one specific event. Therefore the Prospect Committee cannot declare costs made for committee clothing, suits or ties.

2

Honours Forum

The Honours Forum is organised in close cooperation with the faculty. Therefore only costs made for committee clothing as a way of promotion are declarable.

3

Speakers Team

The Speakers Team changes two times a year, therefore it is very difficult to show up as one entity in terms of formal clothing. The Speakers Team cannot declare costs for formal clothing but will get an EBF Tie or accessory.

4

Alumni Committee

The Alumni Committee works together closely with the faculty and the alumni foundation aEB. Therefore declaration costs made by the Alumni Committee are covered by the alumni foundation aEB. 5

International Business Research Board

The International Business Research has a foundation on their own. Therefore the declaration costs fall outside the EBF and are fully covered by the foundation’s income statement. This implies the general declaration costs as well as the costs for suits and ties.

6

Recruitment Days

The Recruitment Days are organised together with MARUG. Therefore all declaration costs made (including suits and ties) are borne by the committee income statement. This regulation applies since it is not desirable for one association (either EBF or MARUG) to pay for declaration costs made for a shared committee.

144

Committee Name

Transition

Committee

Committee

Suit

Tie or

dinner

weekend

clothing

Activity Committee

1

1

1

0

0

Alumni Committee

0

0

0

0

0

Business Class

1

1

1

0

0

Bachelor Symposium

1

1

1

1

1

Christmas Ball

1

1

1

0

0

Commercial Team

1

1

1

0

0

Consulting Event

1

1

1

1

1

Conference

1

1

1

1

1

Entrepreneurship Activity

1

1

1

0

0

European Study Research

1

1

1

1

1

Honours Forum

0

0

1

0

0

International Business Research

1

1

1

1

1

International Symposium

1

1

1

1

1

International Committee

1

1

1

0

0

Introduction Committee

1

1

1

0

0

Master Communities

1

1

1

0

0

Promotion Team

1

1

1

0

0

Prospect

1

1

0

0

0

Recruitment Days

1

1

1

1

1

SME Event

1

1

1

0

0

Speakers Team

1

1

0

0

1

Support Committee

1

1

1

0

0

Trace your Track

1

1

1

1

1

brooch

0= not declarable / 1= declarable

The EBF Board treasurer always has the deciding vote in what is and what is not declarable. If you have any doubts on whether costs are declarable or not then always contact the EBF Board treasurer before.

Transition dinner For an transition dinner with the predecessors 10,- euro per committee member present at the transition dinner is declarable. This applies for new committee members as well as old committee members.

145

Committee weekend / activity For a committee weekend or activity 10,- euro per present committee member is declarable.

Committee Clothing For the purchase and printing of committee clothing 20,- euro per committee member is declarable.

Condition: the clothing wears the EBF Logo, name of the committee and the committee year (20132014).

Own activity Participation in the own activity is free (exception: international trips). Socials, lunch and such costs made during the own activity are declarable in all reasonableness. This will be looked at per specific activity while there are big differences between the activities of the EBF.

Transportation costs (Public transport) The costs for transportation by public transport are declarable if these are made for the purpose of the committee and have added value. Committees should travel as much as possible on Friday (with student transportation card) or let those people go that have a student transportation card.

Committees need to check with to EBF Board treasurer before making the trip to make sure there are no misunderstandings.

Other transportation costs Declaration of other transportation costs is only possible if there is no alternative or if traveling with public transport is not reasonably possible. Committees need to check with the EBF Board treasurer before making the trip to make sure there are no misunderstandings.

Telephone in foreign countries Committees that organize an activity that is held outside the Netherlands can declare telephone costs made in this foreign country.

Domestic telephone costs Telephone costs made outside the flexible working spaces (mobile) are not declarable. There is enough room on the interim to use EBF Phones and mobile costs are thus not needed.

146

Copy / printing costs Our regular printer is WM Veenstra. After consultation with the Marketing & IT officer of the EBF Board you can print here. For flyers it is best to print at Printcarrier.com since this is the cheapest way to print your flyers. All printing and copy costs will be passed on to the committees afterward (on the committee income statement).

Business gifts The EBF possesses a lot of business gifts which were bought in bulk to achieve costs savings of scale. Committees can use these business gifts for external relations. Costs for these gifts will be passed on to the committee afterwards, this will be done by price at cost. For the purchase of business gifts other than the regular EBF business gifts the EBF Board treasurer must be consulted.

Formal clothing (Suit) The committees for whom it is necessary to show up as one entity in suit during their own activity, can declare 100,- euro per committee member for the purchase of a suit. Condition: the suits should be made from the same material or have great similarity.

Tie or brooch The committees for whom it is necessary to show up as one entity in suit during their own activity an EBF Tie is available for the men. For the women 15,- euro per person is available for the purchase of an accessory. This accessory should have EBF Blue in it and should be the same for all female committee members.

Postage costs Outgoing postage can be put in the mailbag under the stairs. If grand numbers of postage should be send (over 20 pieces) the EBF Board should be informed.

Violations Fines as a consequence of violations are not declarable.

Other costs All other costs are only declarable after consulting and with permission of the EBF Board treasurer.

147

Declaration policy EBF Board Declarable for the EBF Board are:

# times per year

Per board member

the location, transportation and food for the policy

1

€ 20,-

1

€ 50,-

1

€ 20,-

All

All

participation in a training weekend for the whole board

1

€ 250,-

participation in the EBF activities (exception: foreign trips)

All

All

participation in activities from sub-associations or sister

All

All

1

€ 250,-

1

weekend

the location, transportation and food for the policy weekend

an introduction activity for the candidate board before the announcement

the domestic transportation costs if these are made for EBF related activities and the student public transportation card is not valid

2

associations. Condition: there has to be a delegation or the possibility for a benchmark

the purchase of a suit. Condition: the suits should be made from the same material or have great similarity

148

consumptions consumed at EBF Socials or parties, as

11

â‚Ź 10,-

5

â‚Ź 100,- for the entire

long as these do not harm the representation of the board member

participation in professional intervisions organised for the EBF Board as a whole

board

overnight stays when these were needed for EBF related activities and sleeping at a predecessor is not possible

All

All

4

telephone costs made for the EBF if it was not reasonably

Pro rato

5

Pro rato

5

possible to use the telephones in the board room

149

Telephone cost overview Telephone 1. Total August € 10,00 September € 15,00 October € 18,00 November € 10,00 December € 15,00 January € 18,00 February € 10,00 March € 15,00 April € 18,00 May € 10,00 June € 15,00 July € 18,00 Total € 172,00 Total declarable telephone costs

2. Used for the EBF €

4,00

27%

€

5,00

33%

€

5,00

33%

€

2,00

13% 27% € 45,87

3. Specific extra costs made for the EBF

€ 15,00 Foreign telephone costs for ESR Lisbon

€ 15,00 € 60,87

Manual 1. Below fill in the total telephone costs for the respective month 2. Find out what part of your telephone costs was made for the EBF during the months September, December, March and June 3. Find out what specific extra telephone costs were made for the EBF (see the example) The costs of 2. will be paid out as an average over your total telephone costs.

The costs of 3. will be paid out fully.

1

Provided that the predecessor participates in the policy weekend.

2

Board members are free to choose a week or weekend student public transportation card.

3

These costs are not so much declarable as that these are paid for by the EBF.

4

Socially grounded activities are excluded.

5

See telephone cost overview for the exact system.

If there is doubt about something being declarable or not, the EBF Board treasurer has the deciding vote.

150

Advisory bodies

Declarable for the Association Council are:

# times per year

Budget

the costs for renting a room where the meeting will be held

2

€ 250,-

the costs for a social held after the meeting

2

€ 50,-

transportation costs made for participating members of the

All

All

Declarable for the Committee of Advice are:

# times per year

Budget

catering costs (coffee, thee and cake) made during the

5

€ 10,-

association council and members of the EBF (candidate) Board for the purpose of the association councils’ meetings

1

meetings of the committee of advice .

1

By the insertion of the committee the members of the committee live close by or in Groningen.

Because of this transportation costs are not declarable. Because of this insertion it is also possible to have the meetings in the Duisenberg building and thus accommodation costs are not declarable.

Declarable for the Board of Advice are:

# times per year

Budget

catering costs made during the meetings with individual

10

€ 25,-

members of the board of advice

151

Declarable for the Audit Committee are:

# times per year

Per attending participant

costs made for lunch or dinner made during the meetings

5

â‚Ź 10,-

All

All

1

â‚Ź 25,-

of the audit committee

transportation costs made by members of the audit committee for the purpose of the meetings of the audit committee

costs made for a present for resigning members of the

1

audit committee

1

Per resigning member of the audit committee

152

List of translations Dutch – English Ledger accounts Income Statement Ledger

Description Dutch

Description English

8001 8101 8102 8103 8201 8202 8203 8401 8402 9101 9102 9103 9104

Baten Totaal Sponsorinkomsten Opbrengst lidmaatschap Bijdrage deelnemers Bijdrage Alumni stichting Bijdrage Faculteit Bijdrage EBF Bestuur Subsidies/donaties Afgeschreven crediteuren Opbrengst verkopen Nagekomen baten Incidentele winst Interestopbrengsten Vrijval voorzieningen Totaal Baten

Revenues Acquisition revenue Membership fees Contribution participants Contribution Alumni foundation Subsidy Faculty Contribution EBF Board Subsidies and donations Written off accounts payable Sales revenue Subsequent revenues Incidental profit Interest revenues Released provisions Total Revenues

4001 4002 4003 4004 4005 4006 4007 4008 4009 4010 4011 4012 4013 4014 4020

Lasten Telefonie Porto Bankproducten Verzekeringen ICT-kosten Boekhoudsoftware Webhosting Adviezen en diensten Abonnementen Kantoorartikelen Licentie kosten Briefpapier Enveloppen Afschrijvingen Overige administratiekosten Totaal Administratiekosten

Expenses Telephone Postage Bank products Insurance ICT Accounting software Webhosting Advisory and Services Subscriptions Office equipment Licence costs Writing paper Envelopes Depreciation Other administrative expenses Total Administrative expenses

153

4101 4102 4103 4104 4105 4106 4108 4110 4111

Vervoerskosten Verblijfskosten Relatiegeschenken Commissiebedankjes Declaraties bestuur en comissies Declaraties commissies Oud besturendag Raad van Advies en Verenigingsraad ALV kosten Totaal Representatiekosten

Transportation Costs of residence Business gifts Committee gifts Declarations board and committees Declarations committees Former-board Day Board of Advice and Advisory Council General Members’ Meeting Total Representation expenses

4201 4202 4203 4204 4205 4210

Posters, flyers en banners Pennen en gadgets SMS-kosten Website aanpassingen PR-stunt Drukwerk activiteit Totaal Promotiekosten

Posters, flyers and banners Pens and gadgets SMS Website adjustments Promotional stunts Printing Total Promotion expenses

4301 4302 4303 4304 4305 4306 4307 4308 4310

Actieve leden activiteiten Algemene leden activiteiten Borrels en consumpties Catering Accommodatie Techniek Artiesten Aanvullende activiteiten Leadership Panels Totaal Activiteiten

Active members activities General members activities Socials and consumptions Catering Accommodation Technical Artists Additional activities Leadership Panels Total Activity expenses

154

4412 4413 4415 4418 4421 4423 4431

Bijdrage Agenda Bijdrage Almanak Bijdrage EBF Congres Bijdrage Consulting Event Bijdrage ESR December Bijdrage Introductie Bijdrage Dutch Inhouse Tours Totaal Commissies

Contribution Agenda Contribution Almanac Contribution EBF Conference Contribution Consulting Event Contribution ESR December Contribution Introduction Camp Contribution Dutch Inhouse Tours Total Committees

4801

Lustrum Totaal Opbouwen voorzieningen

Lustrum Total Addition to provisions

4901 4902 9001 9002

Afgeschreven debiteuren Inkoopwaarde verkopen Nagekomen lasten Incidenteel verlies Totaal Diverse kosten

Uncollectible accounts Cost of goods sold Subsequent expenses Incidental loss Total other expenses

155

Balance Sheet Ledger

Description Dutch

Description English

0001 0002 0003

Computers Inventaris ICT hardware Totaal Vaste activa

Computers Office equipment and inventory ICT hardware Total Fixed Assets

Nog te ontvangen Dutch Inhouse Tours Debiteuren Rek. te vorderen BTW Nog te ontvangen bedragen Vooruitbetaalde bedragen Voorraad briefpapier Totaal: Vlottende activa

Amounts receivable Dutch Inhouse Tours Accounts receivable VAT receivable Amounts receivable Prepaid amounts Writing paper Total Current Assets

1042 1043 1044 1045 1047 1048

Bank - Hoofdrekening Bank – Incasso Bank - Recruitment Days Bank - Rendementsrekening Bank - EBF Conference Bank- Dollar rekening Totaal Liquide middelen

Bank – EBF Checking account Bank – Direct debit account Bank – Recruitment Days Bank – EBF Savings account Bank – EBF Conference Bank – US Dollar account Total Cash and Cash Equivalents

0021 0022 0023

Eigen vermogen Saldo lopend boekjaar Saldo winst Totaal: Eigen vermogen

Equity Balance current financial year Retained earnings Total Equity

0012 1001 1021 1091 1092 7001

156

0041 0042 0043 0044

0031 0051 1011 1022 1093 1094 1095

2001 2002 2011

Voorziening lustrum Voorziening nagekomen lasten Voorziening algemeen beleid Voorziening commissies Totaal Voorzieningen Vooruitontvangen Lidmaatschapsgelden Nog te betalen bedragen MARUG Crediteuren Rek. af te dragen BTW Nog te betalen bedragen Vooruitontvangen bedragen Rekening Courant Stichting IBR Totaal Vreemd vermogen Tussenrekening Niet toegewezen Kruisposten Totaal Kruisposten

Provision lustrum Provision subsequent expenses Provision general policy Provision committees Total Provisions

Membership fees received in advance Amounts payable MARUG Accounts payable VAT payable Amounts payable Amounts received in advance Current account EBF IBR Foundation Total Liabilities Interim account Unassigned Balancing entries Total Balancing entries

157