2 minute read
Stay in Touch with Outlook
from Microsoft Office 365
by EckoTango
Note What’s an administrator? A person with administrator privileges in Office 365 is able to create new accounts, set up users, configure the services they’ll use (for example, Microsoft Exchange, Microsoft Lync, or Microsoft SharePoint), set permissions, and get updates to the software. If you have administrator privileges, check out Chapter 3, “Administering an Office 365 Account.”
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FIGURE 1-1 The Office 365 Home page makes it easy to begin setting up your space in the clouds.
When you click Outlook at the top of the Office 365 window, you are taken to the Outlook view, where you can check email, compose new messages, organize your mail, add appointments to your calendar, create notes, and add tasks. (See Figure 1-2.) If you’ve used Outlook Web App in the past, Outlook in Office 365 will look very familiar to you.
FIGURE 1-2 The Outlook view, which includes tools for organizing email and contacting colleagues and friends.
The folder view on the left side of the screen is where you manage and file away all the mail you receive. You can create new folders and subfolders as needed, just like you do in your desktop version of Outlook. Click Mail, Calendar, Contacts, or Tasks in the lower left corner of the screen to choose the view you want to use to add, modify, review, or delete those different types of information. The center column of the Outlook window shows you the contents of the folder you’ve selected (in this case, the Inbox folder). In the far right panel, you see the contents of the currently selected message. This type of display enables you to scan your email quickly without opening and paging through each message, saving you time and trouble as you move quickly through your mail. Also in the Outlook view, you can use the presence icon of a contact (located to the left of that person’s name) to see his or her online availability. If the icon is green, your contact is available online. When you click the icon, a list of contact options appears, giving you a range of choices for contacting the person. You can send an email message, schedule a meeting, invite the person to chat, and more. (See Figure 1-3.)
