Sharing Documents with Your Team

The team workspace capability is built on SharePoint Online. As you can see from Figure 2-15, you can customize your team site by adding all sorts of tools, web parts, media, and more. You can also create document libraries so that your team members all have access to the files they need, and you can add pages and content related to the projects you are creating.

FIGURE 2-15 Your team site in SharePoint Online enables your team to stay in touch, share documents, schedule events, and much more.

You can easily open, edit, and share the documents you save in your team site in SharePoint Online. When you choose to work with a file—a Word document, for example—it opens in Word Web App. You can choose to edit the document if you like, which opens the file in your version of Word while still keeping the file on the SharePoint server. You can also choose to edit the file in the Web App if you like. You can then share the document window with another person on your team if you want to collaborate on the project in real time. When your other colleagues are working with the same file, the Office Web App you are using lets you know. (See Figure 2-16). The program locks areas where others are editing and then syncs all the changes so that the most recent changes to the document are preserved. In this way, you can collaborate on important files without fear of overwriting another team member’s changes or losing an important change.