Another Way to Co-author in Office 365

OneNote is a different animal altogether, making co-authoring a simpler process. Co-authors can simply open the OneNote notebook in Outlook Web App, make changes, add content, and take notes to their hearts’ content, and OneNote syncs the information seamlessly so that other authors’ additions appear as you go.

You can also co-author documents using Office 2010 applications by editing them in your own version of the software on your desktop or laptop computer. The connection is maintained with the server, and you can see who else is working in the file and collaborate effectively. Here’s how to open one of your Office 365 documents so that you can co-author a file working in the Web Apps on your own computer: 1. In the Office 365 Home page, click Team Site. 2. Display your SharePoint document library. 3. Click the arrow to the right of the file name you want to edit. 4. Click Edit in Microsoft Word. 5. The document opens in Word. Edit the file as usual. Word lets you know when other authors are working in the file, and it marks the changes made by another author when you click on the File tab and either choose Save or press Ctrl+S to save the file. (See Figure 8-14.)

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Click to display current author list.