2 minute read
■ Working with OneNote Notebooks
from Microsoft Office 365
by EckoTango
You can download a snapshot of the data and formulas in your worksheet by clicking on the File tab and clicking Download A Snapshot, as you see in Figure 8-16. This view gives you a sense of the contents of your workbook without applying the formatting to the file.
FIGURE 8-16 After creating and editing Excel data, you can download a snapshot of the information you’ve entered.
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When you create a OneNote notebook in OneNote Web App, the program creates a shared notebook by default, meaning those with the necessary permissions (which the site Admin sets in the User settings) are able to view, edit, and save notes in the shared notebook. The notebook opens in your browser window with sections and pages listed in the navigation pane on the left. You can type in the page area and format the text as you’d like. You can also click Tag and choose the tag that will help you locate the content later. (See Figure 8-17.)
FIGURE 8-17 You can easily add, format, and tag the notes you save in OneNote Web App.
The tools on the Insert tab give you the option of adding new pages and sections, inserting tables, incorporating pictures and clip art, or adding links to your notes pages. On the View tab, you can choose between Editing View and Reading View, review information about various page versions, and click Show Authors to see which authors added the various notes on the page. (See Figure 8-18.)
FIGURE 8-18 Click Show Authors to display the names of contributing authors along the right side of the notes page.
PROTECTING ONENOTE NOTEBOOK SECTIONS
If you like the idea of sharing your notebook with the team but you’d like to keep a section or two password protected for your eyes only, you can do so. Open the OneNote notebook in OneNote 2010 on your computer (by clicking Open in OneNote on the far right side of the Home tab), and then right-click the section tab of the section you want to password protect. Choose Password Protect This Section, and click Set Password. Type a password and confirm the password you entered; then click OK. When you exit the notebook, it is synced back with your Office 365 shared documents.
