Graduation: Pre Ceremony Guide December 2015
Contents
WELCOME
3
PRE CEREMONY: ADVANCE INFORMATION
4
GRADUATION DAY: ITINERARY OF EVENTS
5
YOUR CEREMONY: USEFUL INFORMATION
7
MAP OF EVENTS: ON CAMPUS
8
TIPS FOR A SMOOTH DAY
10
DRINKS RECEPTION
11
GRADUATION IS JUST THE BEGINNING
12
CONTACT GENERAL ENQUIRIES: Assessment & Awards Team 01695 657390 ceremonies@edgehill.ac.uk edgehill.ac.uk/graduation
ROBES (ACADEMIC DRESS)
J. Wippell & Co Ltd, Academic Robemakers 01392 254234 info@wippellgownhire.co.uk
PHOTOGRAPHY
Tempest Photography 01736 752411 graduations@htempest.co.uk
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EDGE HILL UNIVERSITY GRADUATION
Welcome
CONGRATULATIONS, YOU HAVE NOW COMPLETED YOUR PROGRAMME AND IT IS MY PLEASURE TO WELCOME YOU TO EDGE HILL UNIVERSITY FOR THE CONFERRAL OF YOUR AWARD.
Please do take the time to read the information in this booklet so that you and your guests are familiar with what you will need to do to ensure that your day runs smoothly. I must stress that it is important that you adhere to the deadlines outlined in this guide as failure to do so may result in you being prevented from attending your ceremony. Additional guest tickets for the ceremonies have been allocated where possible. Unfortunately, I have not been able to accommodate the requests of all those that asked (please see ‘tickets’ for more information). However, if you would like to share your ceremony with additional guests, the ceremonies can be viewed live at www.edgehill.ac.uk and a live screening of the ceremony will take place in E1 Faculty of Education (please see the ‘ceremony screening’ section of this guide for details). I look forward to seeing you and your guests at your ceremony.
Anna Moon Assistant Registrar, Assessments and Award Ceremonies
EDGE HILL UNIVERSITY GRADUATION
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Pre Ceremony: Advance Information CEREMONY SCREENING All ceremonies will be broadcast live on the internet at www.edgehill.ac.uk
TICKETS Tickets for yourself and, if applicable, your guests will be issued at your registration on the day.
Your ceremony will also be screened in E1, Faculty of Education. Tickets are not required for this screening and the venue will be filled on a ‘first come first served’ basis until capacity is reached. If you are relying on using this service it is advisable to arrive at Campus at least two hours in advance of your ceremony. Guests with babies or young children may wish to watch the ceremony in E1, which is a more relaxed environment for young guests.
Those graduands who ordered 1-2 guest tickets have automatically been allocated these. For those graduands who have ordered in excess of two guest tickets; an email has now been issued to all students to confirm the allocated number of guest tickets. Please check your email account (the one that you registered through) for details.
WHAT TO WEAR? Although you will be provided with your academic gowns on the day, you should also prepare a suitable outfit to wear underneath your robe. There isn’t a specific dress code other than that graduands, and guests, should dress smartly and as for a formal occasion. For practical reasons, it is recommended that all graduands wear garments with buttons on the front as this will make it easier for your academic hood to rest. Graduands should also bear in mind that you will have to walk up and down steps in order to process and therefore it is recommended that suitable footwear is worn. Alternative arrangements will be made for those who cannot use steps, providing that this was indicated on the application form. If you did not indicate this on your application form you must contact the Assessment & Awards Team immediately to advise them on 01695 657390.
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EDGE HILL UNIVERSITY GRADUATION
POST CEREMONY REFRESHMENTS Following on from your ceremony there will be a complimentary drinks reception in The Hub which is just a few moments walk from the ceremony venue (directions can be found on page eight). The reception will last for approximately one hour and we do hope that you, and your guests, join us to celebrate your special day.
Graduation Day: Itinerary 2½ HOURS PRIOR TO YOUR CEREMONY WHAT? COLLECT ACADEMIC DRESS (COMPULSORY) Wippells staff will be available to provide you with your academic dress and help you put the garments on. It is vital that you collect your gown from Wippells in good time for the ceremonies. Graduands will not be permitted to enter the ceremony without the appropriate academic dress.
WHERE?
WHEN?
Business School
Wippells will be available from 8:00am on the day – you should arrive 2½ hours before your ceremony time Robes must be returned no later than 7:30pm.
FROM 2 HOURS PRIOR TO YOUR CEREMONY WHAT? REGISTER (COMPULSORY) Registration on the day of the ceremonies will take place in the Faculty of Education Foyer. It is vital that you register your attendance on the day so that Edge Hill staff are aware that you have arrived and can confirm your place in the seating plan.
WHERE? Faculty of Education
WHEN? Foyer
Registration Points will open 2 hours prior to your ceremony and the queue will close 45 minutes prior to the ceremony. If you are not in the queue at least 45 minutes prior to your ceremony you will not be allowed to enter the theatre.
Tickets to enter the ceremony will be issued at registration. PHOTOGRAPHY – Available 2½ hours prior to your ceremony (OPTIONAL) WHAT? Tempest Photographers will be available to take your individual portrait and photographs of you and your guests. Staff will be on hand to answer any queries. You can view the packages that are available at: www.tempest-graduations.co.uk.
WHERE? Faculty of Education
WHEN? 1st Floor
Available from two and a half hours prior to your ceremony. Don’t worry if you do not have time prior to the ceremony as the photographers will also be available until 1 hour after the last ceremony. Please note that the Photography Studios are busiest in the hour before the ceremony starts. EDGE HILL UNIVERSITY GRADUATION
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90 MINUTES PRIOR TO THE CEREMONY WHAT?
WHERE?
DOORS TO THEATRE OPEN Graduands and Guests may take their seats
Faculty of Health
WHEN? H1-H3 Lecture Theatres
45 MINUTES PRIOR TO THE CEREMONY
The doors to the theatre open an hour and a half before the ceremony.
NB: For the 5pm ceremonies the theatre will open 1 hour before the ceremony.
THE QUEUE FOR REGISTRATION WILL CLOSE. IF YOU DO NOT REGISTER – YOU WILL NOT BE ALLOWED TO ATTEND THE CEREMONY 30 MINUTES PRIOR TO THE CEREMONY WHAT?
WHERE?
TAKE POSITION IN THE THEATRE Graduands and guests are asked to be seated in the theatre at least 30 minutes prior to the ceremony. The entrance doors will be closed.
THE CEREMONY
Faculty of Health
WHEN? H1-H3 Lecture Theatres
WHERE? Faculty of Health
30 minutes prior to your ceremony start time
WHEN? H1-H3 Lecture Theatres
Please log on to edgehill.ac.uk/ceremonies for a comprehensive list of dates and ceremony start times.
AFTER THE CEREMONY WHAT?
WHERE?
REFRESHMENTS Light refreshments will be provided
The Hub
PHOTOGRAPHY If you didn’t manage to have your photograph taken earlier
Faculty of Education
ROBES (COMPULSORY) Please ensure that your robes are returned
Business School
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EDGE HILL UNIVERSITY GRADUATION
WHEN? Immediately after the ceremony for approximately one hour 1st Floor
Tempest Studios close 1 hour after the last ceremony
Robes must be returned no later than 7:30pm.
Your Ceremony: Useful Information YOUR BELONGINGS Please ensure that any bags that you bring can fit comfortably on your knee/chair. Belongings must be removed from all aisles in the venue to ensure that they do not obstruct those graduating/processing. CERTIFICATES Certificates are not issued at the ceremony. If you have not already received your certificate it will be posted to you, at your home address, by the end of January. GUESTS Guests’ seats will not be numbered and guests will be allowed to choose seating in the theatre on a ‘first come first served’ basis. Seats will be reserved for guests (within your ticket allocation) who are in wheelchairs or with special requirements providing that this was indicated on your application form – if any of your guests have special requirements but you did not indicate this on your application form you must contact a member of the Assessment & Awards Team on 01695 657390. Please Note: Dogs are not allowed on campus, with the exception of guide dogs. MOBILE PHONES You will be asked to ensure that all mobile phones and pagers are switched off so that they do not interfere with the ceremony. If you had planned to take photographs with your phone, please arrange for an alternative method of photography as even if your phone is on silent mode it may interfere with the equipment used by our technical support staff. DURING THE CEREMONY Your graduation ceremony is a formal occasion and takes place in an intimate venue, in which sound carries very easily. Therefore we ask that all graduands display respectful conduct, befitting the occasion, whilst your fellow graduands are being presented for their awards.
YOUR ROLE IN THE CEREMONY When you collect your tickets on the day, you will be advised of a specific seat that has been reserved for you to sit on based on what you have studied and what your surname is. It is extremely important that you do sit on the seat that has been reserved for you (staff will be on hand to ensure that you know where your seat is and also to check that all students are in the correct seat). When all students and guests are seated and the ceremony is about to begin, everyone will be asked to stand; there will then be a fanfare of trumpets and the ceremony will formally open with the entrance of the Academic Procession. The ceremony will begin with an opening address and this may be followed by the presentation of an honorary award. Following on from the opening speeches ushers will indicate for the first student to be presented to the Dean. The first student’s name will be announced by the Dean and this student will process across a red carpet, be greeted by the Presiding Officer and then return to their seat - each subsequent student will follow. The Dean will know to announce your name when you are presented as the Dean has a pre-prepared list of the seat you are in, this is why it is so important for you to sit in the correct seat. There will be a number of ushers whose jobs are to make sure that you know exactly what to do during the ceremony and they will be on standby to point you in the right direction if you want to know anything during the ceremony. Toward the end of the ceremony, the Presiding Officer will ask all students to stand so that your award can be conferred. After this, your formal role in the ceremony is over and you can sit back and relax! EDGE HILL UNIVERSITY GRADUATION
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Map of Events
On Campus
FACULTY OF EDUCATION: Registration, Photography and Ceremony Screening
WESTERN CAMPUS LAKE
FACULTY OF HEALTH AND SOCIAL CARE: Ceremony Venue
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EDGE HILL UNIVERSITY GRADUATION
BUSINESS SCHOOL: Robe collection and return (your first stop!)
THE HUB Post ceremony drinks reception and Souvenirs
TO CAR PARKS [
P
ST HELENS ROAD ENTRANCE
EDGE HILL UNIVERSITY GRADUATION
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Tips for a Smooth Day 1
COLLECT YOUR ROBES PRIOR TO REGISTRATION
BUSINESS SCHOOL
2
REGISTER TWO HOURS BEFORE YOUR CEREMONY STARTS
FACULTY OF EDUCATION
3
WHEN YOU’VE REGISTERED GO TO THE FIRST FLOOR IN EDUCATION FOR YOUR PHOTOGRAPHS*
FACULTY OF EDUCATION
4
ARRIVE AT THE FACULTY OF HEALTH AND SOCIAL CARE FOR YOUR CEREMONY WITH AT LEAST 30 MINUTES SPARE – DON’T FORGET, WE CLOSE THE DOORS 30 MINUTES BEFORE THE START TIME
FACULTY OF HEALTH AND SOCIAL CARE
5
ENJOY YOUR CEREMONY!
6
AFTERWARDS, JOIN US IN THE HUB FOR YOUR DRINKS RECEPTION
THE HUB
7
IF YOU DIDN’T MANAGE TO HAVE YOUR PHOTOGRAPH TAKEN IN ADVANCE, POP OVER TO THE FOE FOLLOWING YOUR CEREMONY.
FACULTY OF EDUCATION
*NB: The studio is open for photographs half an hour before registration opens. PAGE 10
EDGE HILL UNIVERSITY GRADUATION
FACULTY OF HEALTH AND SOCIAL CARE
What To Do When You Are Presented 1. Prior to the start of the ceremony, an Usher will demonstrate exactly what you need to do and the path you should follow when you are presented. 2. Following the opening speeches, Ushers will indicate for you to stand and guide you to line up in preparation of your presentation. 3. Shortly before you are due to be presented the Lead Usher will ask you to confirm your name to ensure that you are in the correct order. Please retain your ticket. Do not give your ticket to the Ushers. 4. When the Lead Usher indicates for you to do so, you should walk all the way to the edge of the red carpet and wait. 5. Once the Dean announces your name, you will then process across the red carpet to the Presiding Officer, who will greet you and shake your hand. 6. You will then continue to walk along the red carpet and return to your seat (following the path demonstrated by the Usher prior to the start of the ceremony).
NB Please visit the toilet before entering the theatre. Once the theatre doors close, 30 minutes before the ceremony starts, you will not be permitted to exit until the ceremony finishes.
Following your ceremony there will be a complimentary drinks reception in the Hub for 1 hour. EDGE HILL UNIVERSITY GRADUATION
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Graduation is Just the Beginning Did you know when you graduate from Edge Hill University you join a network of over 40,000 former students? Your association with the University doesn’t have to end now you have your degree. We will continue to support you even though you’re no longer studying here. As an Edge Hill University alumnus you can benefit from: • Annual alumni magazine and regular e-newsletters • Access to careers service for up to three years after graduation • Free library and online journal service • Invitations to networking events, lecture series, conferences and social events • Help to keep in contact with university friends and organise reunions Visit the Alumni Team on your graduation day to find out more about becoming part of our growing alumni community. KEEP IN TOUCH edgehill.ac.uk/alumni alumni@edgehill.ac.uk Or 'Like' us on Facebook: facebook.com/ehualumni. Or 'Follow' us on Twitter: twitter.com/edgehill
EDGEHILL.AC.UK
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