STAMP SCHEME
REWARDS & RECOGNITION
FOR SOCIETIES & SPORTS TEAMS www.edgehillsu.org.uk/stamps
HI, DAN B HERE! At Edge Hill Students’ Union, Societies & Sports Clubs are at the heart of everything we do, & we recognise the massive positive impact they have on student life. Offering a platform for events, socials, training and competing, they provide an opportunity for like-minded students to get together and do something they love. To help you on your pathway of Society & Sports Club development we’ve created the 'Quality Stamp Scheme', a rewards and recognition scheme for student groups. It’s a fun way to earn Stamps for a variety of criteria set in a variety of areas – you’ll even be eligible for rewards at a number of milestones. So what you waiting for!? Get on board with our new scheme & start embracing the Edge Hill community spirit! Dan Bocharnikov VP Activities
WHAT & WHY Your group will be able to obtain a 'Stamp', recognising an area in which your group have excelled. For example,
RECOGNITION
if you have well managed finances and resources, host well attended events or activities, or if your group have made efforts in remaining inclusive to all. The Stamps are a reflection of what you want your group to be, but they'll also act
as
an
identifier
for
potential
A C Y ON L E GRECOGNITI
members, investors, stake holders and
ACTIVITY RECOGNITION
other student groups. Each Stamp has a related criteria, aimed at
providing
your
group
with
ACY DEMOCR
opportunities to develop. These might be things you're already doing, or things you're hoping to achieve. RECOGNITION
RECOGNITION
And finally, associated with the Stamps will be rewards which your group are encouraged to take advantage of, once you've earned that Stamp.
THE STAMPS YOU CAN EARN
ARE YOU PROUD OF YOUR GROUPS ACHIEVEMENTS?
HOW IT WORKS There are certain criteria that you’ll have to meet in order to obtain the chosen ‘Stamp’ and related rewards. 1. Choose the Stamp you want to work toward/feel your group are already close to accomplishing. 2. Complete the 3 mandatory criteria, and choose 2 others, whilst collecting relevant evidence. 3. Submit the evidence - Download evidence document from the website, complete and either email to studentactivities@edgehill.ac.uk with evidence scanned and attached or hand in a physical form to the activities office, with all evidence attached. You can only submit evidence for one Stamp at a time. That's you done, this is what will happen next... Evidence will be taken to the Rewards & Recognition panel, made up of the Vice President Activities, 1 other elected officer & 1 designated member of staff. The panel will decide if the ‘Stamp’ being applied for is justified with the evidence. The decision will be issued to the committee members who submitted the evidence by email within 30 days of date submitted. Rewards will be issued within 7-14 working days of decision.
There are 6 Stamps your group can achieve. Each Stamp has 3 mandatory criteria that you must meet, along with another 2 of your choice. In total 5 criteria must be met in order to obtain the Stamp. If you achieve the entire criteria of that Stamp, you will be awarded the GOLD version of that Stamp.
This stamp recognises your commitment to the stability of the group with well managed finances, resources and activities, providing a quality experience to all members.
This stamp recognises that your group is continuously active, hosting a variety of meetings and events and effectively communicating with and involving its stake holders (the SU & EHU students).
ACTIVITY
This stamp recognises your commitment to improving the student experience at Edge Hill University, your involvement with campaigns, creating positive change within the local community and beyond.
This stamp recognises your commitment to equality and diversity and creating an inclusive environment for students from all walks of life.
AC LEG
Y
This stamp recognises the impact your group and its continuous activity, has had on the Students’ Union and EHU students.
ACY DEMOCR This stamp recognises your commitment to being democratically lead and your active involvement with democratic processes within the Union and beyond (e.g. SU Elections).
CRITERIA YOU MUST COMPLETE ALL THREE 1. ALL COMMITTEE MEMBERS READ & SIGN THE MEMBERS CODE OF CONDUCT ON BEHALF OF GROUP MEMBERS. SUBMIT TO THE SU & MAKE AVAILABLE FOR MEMBERS. 2. SUBMIT A PLAN FOR THE YEAR & GENERAL ACTIVITY RISK ASSESSMENT. Including dates for meetings, fixtures, matches etc. Example can be found on our website. 3. DEVELOP A CONSTITUION Example can be found on our website. Advisories: If the SU are privy to any previous issues your group has had regarding managing finances, resources, or poorly organised activities and/or events, this Stamp can be retracted/not granted upon first attempt.
IS YOUR GROUP WELL ORGANISED?
CHOOSE TWO HOST BETWEEN 2-5 FUNDRAISING EVENTS FOR THE GROUP. Funds raised must be for direct use of the group, not for a charity. SU finance procedure must be followed. MAINTAIN AN INVENTORY OF RESOURCES. CREATE A YEARLY BUDGET, OUTLINING WHAT COSTS MIGHT OCCUR & HOW THE GROUP WILL RAISE FUNDS. HOLD AN AGM WHERE GROUP MEMBERS CAN FEED BACK IDEAS/CONCERNS & SUBMIT MINUTES.
CRITERIA YOU MUST COMPLETE ALL THREE 1. ORGANISE & RUN A CAMPAIGN. A campaigns plan should be submitted to the relevant committee and approved. It must be in line with EHSU's visions and values. Example can be found on our website. 2. BE ACTIVE IN A MINIMUM OF 2 SU CAMPAIGNS (EXCLUDING ELECTIONS). 3. WRITE A COMPREHENSIVE HANDOVER FOR THE NEW COMMITTEE. Example can be found on our website.
IS YOUR GROUP DEDICATED TO IMPROVING THE STUDENT EXPERIENCE AT EHU?
RECOGNITION
CHOOSE TWO RUN 2 CAMPAIGNS. ORGANISE 2 GUEST SPEAKERS. Ensure correct process is followed as outlined in EHSU's Guest Speaker policy. SUBMIT AN IDEA TO ‘SU YOUR IDEAS’ AND GAIN 30 LIKES IN 30 DAYS. EVIDENCE HOW YOUR GROUP HAS BEEN INFLUENTIAL IN A CAMPUS BASED CAMPAIGN.
CRITERIA YOU MUST COMPLETE ALL THREE 1. SUBMIT EVIDENCE OF YOUR GROUPS CONTINUOUS ACTIVITY FOR THE LAST 3 YEARS. This could be list of previous members, active social media links etc. 2. CREATE 2-3 YEAR SUCCESS STRATEGY Example can be found on our website. 3. INCREASE MEMBERSHIP BY 20% COMPARED TO LAST YEAR. Membership measured via members joined on SU website.
C YNITION A G L E COG RE
CHOOSE TWO AFFLILATED WITH OUTSIDE ORGANISATION. RECEIVE EXTERNAL RECOGNITION REGIONALLY. Outside of SU publications. RECEIVE EXTERNAL RECOGNITION NATIONALLY.
DO YOU THINK YOUR GROUP IS EMBEDDED INTO EHU'S HISTORY?
SUBMIT AT LEAST 3 ITEMS AND FEATURE IN AT LEAST 3 OF EITHER THE SOCIETY SPOTLIGHT OR THE MATCH REPORT.
CRITERIA YOU MUST COMPLETE ALL THREE 1. HOST A MINIMUM OF 3 SOCIAL ACTIVITIES/EVENTS.
ACTIVITY RECOGNITION
2. REGISTER A SESSION WITH GIVE IT A GO. 3. HAVE SUFFICIENT COMMUNICATION METHODS IN PLACE, INCLUDING A DEDICATED SOCIAL MEDIA WITH AT LEAST 90% OF MEMBERS FOLLOWING AND A DEDICATED EMAIL. ALL FORMS MUST BE COMMUNICATED TO THE SU. Minimum of 1 active platform e.g. Facebook, Twitter, Instagram, Snapchat etc. with correct group name.
CHOOSE TWO HOST 1-2 FUNDRAISING EVENTS FOR CHARITY. Funds must be processed via SU procedures (RAG). HOST A MINIMUM OF 5 MEETINGS. ORGANISE JOINT EVENT WITH ANOTHER GROUP. HAVE 30% OF MEMEBERS ATTEND ANOTHER GROUPS EVENT.
HOW MANY SUCCESSFUL EVENTS & ACTIVITIES HAVE YOU HOSTED?
PUT IN PLACE A STRATEGY FOR BETTER COMMUNICATION TO YOUR STAKE HOLDERS (SU AND EHU STUDENTS). Example can be found on our website
CRITERIA YOU MUST COMPLETE ALL THREE 1. CREATE A GROUP ‘INCLUSION POLICY’ INCLUDING ACCESSIBILITY DETAILS. Example can be found on our website. 2. ELECT AN EQUALITY & DIVERSITY OFFICER. You must inform us when the election is taking place, how many votes are cast and what the outcome is. Or, the SU can run the election online alongside normal committee elections. 3. OFFER A RANGE OF ACTIVITIES CATERING FOR A BROAD RANGE OF DEMOGRAPHICS NOT CURRENTLY REPRESENTED IN YOUR GROUP. This could be an event organised with disabled students, students of all genders, BME students, mature students, postgraduates, international/Erasmus students, student parents, LGBT+ or faith groups in mind. Advisories: If your group have previously received a complaint regarding Equality & Diversity, with regards to the SU policy, this Stamp can be retracted/ not granted upon first attempt.
RECOGNITION
CHOOSE TWO DECLARE A SAFE SPACE POLICY AT MEETINGS AND PUBLICISE ON ALL EVENTS. ATTEND SU WORKSHOPS OR GUEST SPEAKERS ON TOPICS OF LIBERATION OR INCLUSION. HOST TASTER SESSIONS FOR NEW MEMBERS THROUGHOUT TERM. EARN POSTIVE FEEDBACK FROM TASTER SESSIONS.
DOES YOUR GROUP VALUE EQUALITY & DIVERSITY WITHIN ITS MEMBERS?
CRITERIA
ACY DEMOCR
YOU MUST COMPLETE ALL THREE 1. ENSURE 80% OF CURRENT MEMBERS VOTE IN YOUR COMMITTEE ELECTIONS. 2. ENSURE 60% OF CURRENT MEMBERS VOTE IN GENERAL SU ELECTIONS 3. 2 OR MORE MEMBERS ATTEND ALL RELEVANT FORUMS (SPORTS FORUM, SOCIETIES FORUM, UNION AMM).
DO YOUR MEMBERS FEEL THEIR OPINIONS ARE VALUED?
RECOGNITION
CHOOSE TWO HOLD EVENTS TO DISCUSS MANIFESTOS WITH ALL CANDIDATES RUNNING FOR AT LEAST ONE POSITION. (e.g host an event that includes all candidates running for president) IN THE SU ELECTIONS. ACTIVELY PROMOTE VOTING FOR GENERAL ELECTIONS. INVITE AN ELECTED OFFICER TO A MEETING TO DISCUSS RELEVANT ISUES/TOPICS. (e.g Welfare VP to discuss mental health). SUBMIT ALL COMMITTEE POSTIONS, OUTSIDE OF THE COMPULSORY 3, TO THE SU TO BE ELECTED IN MARCH. 5 OR MORE GROUP MEMBERS ATTEND THE SU AMM.
WHAT HAPPENS WHEN YOU EARN A STAMP STAMP IDENTIFIER
You'll be given the stamp icon to display on all promotional items, social media etc. Your page on our website will be amended to display the stamp, and how you've earned it.
CLARATION CIAL MEDIA DE
SO
We will post a recognition of your groups achievements from our official EHSU Facebook & Twitter. Please request specific Thanks/info if required. The more stamps you earn, the more likely your group is to be included in the Celebrating Success initiative. The more stamps you earn, the more likely your group is to be nominated for a Society or Sports award.
REWARDS 1 STAMP After you've earned your first stamp, you will be entered into a Prize Draw to win £50 for your group.
GRAPHIC DESIGNER
6 STAMPS 1 hour dedicated time with Graphic Designer to develop logo or 1 poster for 1 event.
OTHER THINGS If you need help with any criteria, or if you need any information or have any questions, please get in touch with the Activities Centre. Pop in, (we’re on the Street, opposite the SU Bar in the SU building), email studentactivities@edgehill.ac.uk or call 01695 657307. Or you can contact your VP Activities on vpactivities@edgehill.ac.uk Resources can be found at www.edgehillsu.org.uk/Stamp Criteria & Rewards are subject to change
THE BIG IDEA The idea behind this scheme is to make sure student groups are recognised for the amazing things you do, but to also support your group to develop to be the best it can be. If you have any ideas as to how we could do this better, please send all suggestions to studentactivities@edgehill.ac.uk.
NOTES
NOTES
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