KANSAS CITY AIRPORT TERMINAL MODERNIZATION PROJECT KANSAS CITY, MISSOURI
REQUEST FOR PROPOSAL (RFP) M/WBE Compliance Services
October 4, 2018
Issued by Edgemoor Infrastructure & Real Estate
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KCI New Terminal October 4, 2018
TABLE OF CONTENTS INVITATION ............................................................................................................................................... 3 GENERAL PROJECT INFORMATION ..................................................................................................... 3 JV PLACEMENT METHODOLOGY & KEY BROKERAGE SERVICES ............................................... 4 SUBMITTAL REQUIREMENTS ................................................................................................................ 5 Tab A - Cover Letter ............................................................................................................................. 5 Tab B – Organization and Background................................................................................................. 5 Tab C – M/WBE Owned Business Enterprise Approach .................................................................... 6 Tab D – Fee / Commission Proposal .................................................................................................... 6 EVALUATION AND SELECTION PROCESS ........................................ Error! Bookmark not defined.
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INVITATION Edgemoor Infrastructure & Real Estate LLC (“Developer”), is soliciting responses for M/WBE Compliance Services for the Kansas City Airport Replacement Terminal project. Other key members of the team include Clark | Weitz | Clarkson (CWC) joint-venture (design-builder), the Kansas City Aviation Department (KCAD) and the City of Kansas City, MO (Owner). Critical Dates: • •
October 29, 2018 - Proposals Due Week of November 5, 2018 - Schedule Interviews
GENERAL PROJECT INFORMATION The Kansas City Airport Replacement Terminal project consists of an approximate 1.050,000 square foot terminal facility including curbside, ticketing lobby, TSA compliant security screening checkpoint, TSA compliant in-line Checked Baggage Inspection System and associated support areas, baggage claim areas, and associated support functions. Facility to include secure concourses providing concessions and customer amenities, capable of providing 39 aircraft gates. Airline equipment to address air carrier operations in the terminal, including passenger boarding bridges, aircraft support systems (e.g., pre-conditioned air, ground power, potable water, etc.), communications infrastructure, common use communications system for City-controlled gates, information display systems (e.g., flight information display systems, baggage information display systems, etc.), inbound and outbound baggage handling systems, and applicable tenant finishes. Terminal aircraft apron and non-movement areas sized to accommodate aircraft fleet, dual taxi lanes as appropriate, to accommodate B757 aircraft, connections to taxiways, adequate remaining overnight aircraft parking positions, and approximately eight (8) common use deicing pads and associated collection system. Aircraft in-ground hydrant fueling system to service the 39 gates with a connection to the existing aviation fuel farm system. New system will include piping, isolation valves, fuel pits, emergency shut-offs and meet current environmental requirements. Multi-level public parking structure with approximately 6,500 parking spaces adjacent to the terminal and connected to the landside terminal via pedestrian walkways. In addition, a covered pedestrian walkway from existing terminal B garage to terminal. Edgemoor M/WBE Compliance Services Page 3
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Close-in public surface parking with approximately 2,000 parking spaces within walking distance of the terminal. Associated site development, including relocation of pipelines, natural gas lines, communications facilities, and electronic transmission lines; demolition of terminal A and garage and eventual demolition of existing terminals B and C. Also included in the Work is environmental mitigation (if any); site grading and drainage; fencing; construction access roads and staging areas, among other things. The Project requires that provisions be made to maintain existing operations in Terminals B & C during construction of the new terminal. PROJECT SCHEDULE The following outlines projected key dates for the Project’s duration. Note that all dates below are estimates, and subject to change. Award of Contract to M/WBE Compliance Consultant Commercial Close for Development Agreement New Terminal Opening
November 16, 2018 November 26, 2018 November 2022
M/WBE COMPLIANCE SERVICES To ensure compliance with Kansas City, MO Human Resource Department (HRD) M/WBE requirements. Edgemoor is issuing this RFP to solicit M/WBE Compliance Services for the following: 1. 2. 3. 4. 5. 6. 7. 8. 9.
Contractor Utilization Plan updates M/WBE monthly utilization reporting to HRD through the B2GNow system Provide B2GNow reporting training (of Subcontractors) Monthly and weekly M/WBE Subcontractor participation, actual vs goal M/WBE certification compliance (HRD) Execute Subcontractor letters of intent Track M/WBE spending, modifications and substitutions Documentation of Good Faith Efforts Track project spending by U.S. Veteran, Service Disabled Veteran, and HRD Certified Small Local Business Enterprises 10. Collect/track Contractor affidavits for final payment 11. Collect/track Subcontractor affidavits for final payment
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12. Review M/WBE Reports from Prime Subcontractors 13. Weekly M/WBE Update Meetings with Edgemoor and CWC 14. Maintain physical and electronic M/WBE document control and filing 15. Workforce Compliance, Monitoring and Reporting Services with/for HRD CWC’s Subcontractor Development Group will work directly with the selected M/WBE Compliance Firm to coordinate all M/WBE Compliance efforts.
SUBMITTAL REQUIREMENTS Please carefully read the instructions and information provided in this Request for Proposal in its entirety. Responsiveness to these instructions will be considered an indication of the capabilities and qualifications of the respondent to participate in the Project. Your response to this RFP is due on October 29, 2018 by 5:00 PM local Kansas City, MO. Any proposal received after the submission due date and time may be deemed unresponsive. Provide (1) electronic copy in PDF format via email. Submittal shall be marked as “Kansas City Airport Terminal Modernization Project" Submittals shall be sent to: Edgemoor Infrastructure & Real Estate Attn: Liam.Dai@edgemoordevelopment.com cc: Wes.Stith@clarkconstruction.com cc: Kelvin.Caple@clarkconstruction.com cc: Geoffrey.stricker@edgemoordevelopment.com All questions regarding this RFP should be directed to: Liam.Dai@edgemoordevelopment.com Deadline for proposal-related question is 5:00 PM CT, October 15, The content of the proposals should be as follows: Tab A - Cover Letter The Cover Letter shall be on Proposer's letterhead and shall provide a brief overview of Proposer's interest in the Project and Proposer’s qualifications such as general company background, location of corporate and local offices and ability of Proposer to respond to Edgemoor’s requirements in a timely manner. Please limit to one (1) page. Tab B – Organization and Background
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1. The structure of your organization and M/WBE Compliance Team.; please include an organizational chart for the team proposed for this project, and description of your company in terms of office location(s) (local office, regional and/or national). a. Staffing methodology b. Average tenure of proposed team c. Staff turnover for the past three years d. Qualifications for all staff e. KCMO M/WBE Certification Status with HRD f. Number of Years Performing M/WBE Compliance Services 2. Provide specific examples and detail your experience regarding: a. Airport development projects; b. Large Public Private Partnership projects; c. Partnering with Small, Minority- and Women-owned businesses; d. Large public projects; and e. Kansas City, MO projects Tab C – Minority- and Women-Owned Business Enterprise Approach Respondents to this RFP shall describe its past strategies and results related to working with Minority- and Women-Owner Business Enterprises. Please feel free to include additional relevant information as you deem pertinent. The Project requires participation by firms certified by Kansas City's Human Relations Department (HRD). Identify how you will support the team’s goals for meeting or exceeding 20% MBE and 15% WBE participation. Be specific on the proposed structure, M/WBE percentage commitment, and the measures you will put in place to ensure success of the team. Edgemoor and CWC will look favorably upon responses that commit to exceed goals stated above. Note: HRD regulations regarding participation of M/WBE ’s in the supply of products at http://kcmo.gov/humanrelations/. Responses to this RFP that include evidence of responder’s current engagement of the City's M/WBE contractors, as well as creativity in developing means to increase participation on this project will be viewed favorably. Tab D – Pricing for Key Services Provide pricing breakouts for the below Key Services: 1. 2. 3. 4. 5.
Contractor Utilization Plan updates M/WBE monthly utilization reporting to HRD through the B2GNow system Provide B2GNow Reporting Training (for Subcontractors) Monthly and weekly M/WBE Subcontractor participation credit / status M/WBE certification compliance
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6. 7. 8. 9.
Execute Subcontractor letters of intent M/WBE Modifications and Substitutions Documentation of Good Faith Efforts Track project spending by U.S. Veteran, Service Disabled Veteran, and HRD Certified Small Local Business Enterprise’s 10. Contractor Affidavit for final payment 11. Subcontractor Affidavit for final payment 12. Review M/WBE Reports from Prime Subcontractors 13. Weekly M/WBE Update Meetings with Edgemoor & CWC 14. Maintain physical and electronic M/WBE document control and filing PRICING FOR KEY SERVICES 1-14:
$____________________
15. Workforce Compliance, Monitoring and Reporting Services with/for HRD PRICING FOR KEY SERVICES 15:
$____________________
GRAND TOTAL:
$____________________
EVALUATION AND SELECTION PROCESS Edgemoor and CWC will review all information for completeness. Edgemoor, in coordination with the Project Owner and insurers, have sole right to determine Proposer 's eligibility to participate on the Project. Proposer shall cooperate with requests for additional information as deemed necessary by Edgemoor and CWC to completely evaluate the Proposer 's capability to perform on the project. In addition, it’s required for all proposers to complete SQA (Subcontractors Qualification Application) https://www.clarkextranet.com//databases/subqual.nsf/portRegistration?OpenForm and accept the terms and conditions of the PSA (Professional Service Agreement) attached. Proposers, at the discretion of Edgemoor, may be asked to participate in an in-person interview. The interview will address the Proposers relevant experience, team, management plan and other questions arising from Edgemoor’s review of Proposer’s submission. The lead person identified in the proposal will be expected to lead the interview. Other key personnel will be expected to attend, and their contributions will be evaluated. Interviews should be assumed to be no longer than 60 minutes including Questions and Answers. ADDITIONAL INFORMATION
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The Environmental Assessment: Subcontractor acknowledges that the Federal Aviation Administration (FAA) is directly involved with the project, therefore the National Environmental Policy Act (NEPA) is applicable to the project. Section 102 in the Title I of the Act requires federal agencies to incorporate environmental considerations in their planning and decision making through a systematic interdisciplinary approach. Specifically, all federal agencies are to prepare detailed statements assessing the environmental impact of and alternatives to major federal actions significantly affecting the environment. These statements are commonly referred to as Environmental Impact Statements (EIS) and Environmental Assessments (EA). In addition, the Act provides that Notice to Proceed with the Work of the Project shall not be made until after the EA is completed. The EA for the Project is scheduled to be completed in October 2018. This Subcontract is for work that will be awarded contingent on the FAA’s approval of an Environmental Assessment, funding approval from Kansas City, and a notice to proceed issued by the Kansas City Aviation Department.
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